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Web of Science Quick Reference Guide

Web of Science Quick Reference Guide

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Published by UTHSC Libraries
A guide to using Web of Science.
A guide to using Web of Science.

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Published by: UTHSC Libraries on Nov 17, 2011
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Quick Reference Guide

Web of Science is an on-line collection of citation databases that combines the information in three print resources: • Science Citation Index • Social Sciences Citation Index • Arts & Humanities Citation Index

Accessing Web of Science
Use of Web of Science is unrestricted from Library computers or from other computers on campus. Remote access is limited to UTHSCSA students, residents, faculty, and staff who use DCCI as an Internet provider or who have registered as a Library borrower and have set a PIN. It can be accessed through the Quick Links box or the Databases tab on the Library’s web site (http://www.library.uthscsa.edu/databases/databases.html). The UT System Digital Library has purchased thirty licenses for Web of Science. If all are in use, you will get a “busy signal” screen.

Some Words of Caution
The information in Web of Science cannot be assumed to represent either a comprehensive collection of information by one author OR a comprehensive list of citations to the works of any author for the following reasons: • An author may have published in a journal that is not indexed (included) in the Web of Science. • Web of Science includes articles from journals only. Book or other authorship is not included. Citations to works in books or other documents may be included, but will not be accessible. • The Web of Science database subscription purchased by the UT System covers articles published since 1989; it does not include access to the entire range of years available through the full database. • If a cited author is not the first author, citation information may not be accurate if the original (source) article was not in a journal indexed in Web of Science. • While all institutional affiliations are included and searchable, only the first author is actually joined to an institution.

Using Web of Science
For greatest flexibility in searching, select Full Search. • Select the database(s) you want to search. • Select the length of time you want to search: all years (based on the purchased subscription), the latest week, or a particular year. • Click on General Search to search by author, subject, journal title, or address for journal articles published since 1989. • Click on Cited Ref Search to search for articles that cite a particular author or article. Citations to articles published prior to1989 may be included, but the parent article will not be available.

Using • Enter search terms or phrases. Search terms for topics (subjects) and/or author and/or source (journal title) and/or author address may be entered. √ Journal titles must be entered in the format required by the databases. Click list to identify correct formats. √ Articles published prior to 1989 will not be available.

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© UTHSCSA Libraries 3/03 (ll)

• • • •

Multiple terms or phrases may be entered in the same field if separated by AND or OR. The asterisk can be used to truncate words (diabet*) or initials (johnson s*). Scroll to the bottom of the page to select language, document type, and sort options, if desired. Click on Search.

Viewing Results • Results will be displayed in brief citation form,10 items per screen. • Latest date is the default sort. Change the Sort option to times cited, author, etc. and click on Sort. • Click on the underlined article title to see the full record for the citation. • To see references cited in the article, click on the Cited References link. • To see documents that cite the parent article correctly, click on the Times Cited link. • If a cross link is available between Web of Science and Current Contents Connect, you will see an icon that looks like this: Linking to Full-text Information If the full text of the article is available from the source citation, you will see an icon that looks like this:

(NOTE: Full-text links are available ONLY for those journals which the Library receives electronically AND for which ISI has completed an agreement with the publisher.) Using the feature

“Related records” share bibliography citations with the source or “parent” record, so the records have similar or common subjects. Related records that share the greatest number of citations with the parent record are listed first.

Using Searching by CITED AUTHOR. • Enter name with the last name first, followed by initials. Using only the first initial, then the asterisk truncation symbol is advised: smith b* Only the first listed author of a cited reference is included. However, secondary cited authors are searchable when a cited journal article is also a source article; i.e., the article was published in a journal indexed by one of the citation databases. • Click on Lookup. • A list of works that cite the source document will be displayed. √ If a Cited Reference Lookup retrieves more than 500 references, you will receive a notice suggesting that you refine the search either by restricting the original search to fewer years or by adding components. √ Unlinked records may represent a work in a book, document, or non-indexed journal; a citation error; an unpublished item; or a work published prior to the years covered by the subscription. √ NOTE: The databases include results exactly as cited, so errors in original bibliographies will be perpetuated. Note that several hits with slight variations in spelling, volume number, page number, etc. may actually refer to the same source document. Searching by CITED WORK. • Enter cited author and cited work (and cited year in four-digit format if desired). √ Cited work must be entered in the format required by this database. Use the list option for correct abbreviations, and consider all possible cited work variants for complete retrieval (jama* or j am med* or j amer med*) • Click on Lookup.

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• A list of works that cite the source document will be displayed.
√ If a Cited Reference Lookup retrieves more than 500 references, you will receive a notice suggesting that you

refine the search either by restricting the original search to fewer years or by adding components.
√ Unlinked records may represent a work in a book, document, or non-indexed journal; a citation error; an

unpublished item; or a work published prior to the years covered by the subscription.
√ NOTE: The databases include results exactly as cited, so errors in original bibliographies will be perpetuated.

Note that several hits with slight variations in spelling, volume number, page number, etc. may actually refer to the same original source document and should be counted when considering citation statistics. Viewing Results of a Cited Reference Search • Click in the boxes to select one or more items. • Click on Search to see a list of articles that cite the selected (source) document. • Underlined titles represent links to the bibliographic records of articles that cite the original source document. Items cited prior to the subscribed years, items from books, journals, or meetings not covered by the databases, and items cited incorrectly or incompletely will not be underlined. You can also click on an underlined title, then click Times Cited to see the list of articles citing that document correctly. Marking Records for Printing, Saving, Exporting, or E-mailing • All retrieved records on a screen may be marked at once by clicking Mark Page. Then click on Submit. • All retrieved records may be marked at once by clicking on Mark All. • Individual items may be marked on the Summary screens by clicking in the box to the left of the desired items. • Click on “Submit marks” before going on to the next screen. • On the Full Records screen, click on the Mark icon to save a citation. Printing Records 1. Click on the Marked List icon near the top of the screen. 2. Select fields (such as abstract) to be included and sort options. 3. Click Format for Print. An HTML page will be displayed. 4. Review list of items and remove any you do not want to include. 5. Use the browser print option to print documents. E-mailing Records 1. Follow steps as above, but click email rather than print. 2. Enter the full e-mail address of the recipient and any notes you wish to add. 3. Click on Send E-mail. Saving Records 1. Follow steps as above, but click on Save to File. 2. A file save dialog box will display. 3. Specify a path and file name. When you exit the dialog box, a text file will be saved, with fields identified by tags. [Note: You may need to open this file through your word processor.]

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