ORACLE PAYABLES MODULE

Contents
1) Oracle payables Introduction ....................................................................................................................2 2) Table Structure Representation ( ERD Diagram) ....................................................................................................3 3) Main Tables Used in Oracle Application Payables ..............................................................................5 3.1 AP_INVOICES_ALL.............................................................................................................................................5 3.2 AP_INVOICE_DISTRIBUTIONS_ALL ...................................................................................................................5 3.3 AP_PAYMENT_SCHEDULES_ALL .......................................................................................................................7 3.4 AP_HOLDS_ALL .................................................................................................................................................7 3.5 AP_AE_LINES_ALL .............................................................................................................................................8 3.6 AP_AE_HEADERS_ALL.......................................................................................................................................8 4) Interface Tables ..................................................................................................8 5) Sample Queries:..................................................................................................9

Payables Page 1

Companies can efficiently centralize the payment process across multiple organizations. and regions Payables Page 2 . the Invoice Workbench and the Payment Manager 2) Oracle Payments is a product in the Oracle E-Business Suite of applications. currencies. which Business Serves as a funds capture and funds disbursement engine for other Oracle applications 3) The centralization of payment processing in Oracle Payments offers many benefits to deploying companies.ORACLE PAYABLES MODULE 1) Oracle payables Introduction 1) Payables includes two fully integrated workbenches.

ORACLE PAYABLES MODULE 2) Table Structure Representation ( ERD Diagram) Payables Page 3 .

ORACLE PAYABLES MODULE Payables Page 4 .

1. There is one row for each invoice you enter.AP_INVOICE_DISTRIBUTIONS_ALL 3.com/pls/trm120/etrm_fndnav.2 AP_INVOICE_DISTRIBUTIONS_ALL https://etrm.com/pls/etrmlatest/etrm_pnav. For other table if needed we can dig further. Table description for these tables are https://etrm. A distribution line must be associated with an invoice. Your Oracle Payables application links the interest invoice to the original invoice by inserting the INVOICE_ID in the AP_INVOICE_RELATIONSHIPS table 3. An invoice can also have one or more scheduled payments.ls_object AP_INVOICE_DISTRIBUTIONS_ALL holds the distribution line information that you enter for invoices.AP_AE_HEADERS_ALL TABLES are present in the AP schema.show_object?n_tabid=50234&n_appid= 200&c_type=TABLE 3. An invoice can have multiple distribution lines.AP_INVOICES_ALL 2.oracle.oracle. Your Oracle Payables application uses the INTEREST type invoice for interest that it calculates on invoices that are overdue.1 AP_INVOICES_ALL Owner:AP AP_INVOICES_ALL contains records for invoices you enter. An invoice of type EXPENSE REPORT must relate to a row in AP_EXPENSE_REPORT_HEADERS_ALL unless the record has been purged from AP_EXPENSE_REPORT_HEADERS_ALL. Your Oracle Payables application automatically creates rows in this table when: Payables Page 5 .AP_HOLDS_ALL 5.AP_AE_LINES_ALL 6.ORACLE PAYABLES MODULE 3) Main Tables Used in Oracle Application Payables There are many other tables also in AP but here I am putting only few commonly used tables. There is a row for each invoice distribution. An invoice can have one or more invoice distribution lines.AP_PAYMENT_SCHEDULES_ALL 4.

For expense report adjustment lines interfaced from Oracle Projects to Oracle Payables which net to zero with another line. otherwise it is set to E and it is updated by Oracle Projects when the distribution is processed by the Oracle Projects Interface Supplier Invoice process. Values for the MATCH_STATUS_FLAG can be null or N for invoice distributions that Approval has not tested or T for distributions that have been tested or A for distributions that have been tested and approved. Each invoice distribution line has its own accounting date. N if either distribution has not been accounted or system is not set up for cash basis accounting or P if distribution has been partially accounted in the cash set of books. Values for CASH_POSTED_FLAG may be Y if distribution has been accounted and system is set up for cash basis accounting. ituses information from the matched purchase order or receipt 4) You import invoices via the Open Interface Import process 5) You select to automatically calculate tax 6) You select to automatically do withholding. accounting entry headers and accounting entry lines for those distribution lines that have accounting dates included in the selected accounting date range for the Payables Accounting Process. or may be set to a rejection code if the line is rejected during transfer to Oracle Projects. Your Oracle Payables application sets the ASSETS_ADDITION_FLAG to U for distributions not tested by Oracle Assets. Values for ACCRUAL_POSTED_FLAG may be Y if distribution has been accounted and system is set up for accrual basis accounting or N if either distribution has not been accounted or accrual basis accounting is not used. The MATCH_STATUS_FLAG indicates the approval status for the distribution. this value is set to T. Oracle Projects sets the PA_ADDITION_FLAG to Y or Z after the item is successfully processed. your Oracle Payables application creates accounting events. the PA_ADDITION_FLAG is set to N if the distribution is project–related. Values for POSTED_FLAG may be Y for accounted distributions or N for distributions that have not been accounted.The accounting entries can then be transferred over to General Ledger by running the Transfer to General Ledger process which creates journal entries. For supplier invoice distributions entered via Oracle Payables. You must correct the rejection reason an try to retransfer the line.ORACLE PAYABLES MODULE 1) You choose a distribution set at the invoice level 2) You import expense reports 3) You match an invoice to a purchase order or receipt. see Quick Codes listing for all the errors. When you account for an invoice. Both lines are associated with Payables Page 6 . Invoice distributions may be interfaced over/from Oracle Assets or Oracle Projects. Oracle Assets then adjusts this flag after it tests a distribution for assignment as an asset.

they can be ignored.3 AP_PAYMENT_SCHEDULES_ALL AP_PAYMENT_SCHEDULES_ALL contains information about scheduled payments for an invoice. For matching holds.H indicates a regular distribution that has not been encumbered because it was put on hold.R indicates a line to be ignored by encumbrance and approval code because neither the original nor the reversal distributions were looked at and they offset each other so. Values for HOLD_FLAG may be ’Y’ to place a hold on the scheduled payment.Nor null indicates a regular line that has not been encumbered because it has not been looked at yet. 3. . Your Oracle Payables application uses this information to determine when to make payments on an invoice and how much to pay in an automatic payment batch.W indicates a regular distribution that has been encumbered in advisory mode even though insufficient funds existed. or ’N’ not to do so.4 AP_HOLDS_ALL AP_HOLDS_ALL contains information about holds that you or your Oracle Payables application place on an invoice. But for practical purposes. the primary key is a concatenation of INVOICE_ID. This table holds information referenced by the Invoice Holds window. . An invoice may have one or more corresponding rows in this table. Values for PAYMENT_STATUS_FLAG may be ’Y’ for fully paid payment schedules. Your Oracle Payables application does not pay invoices that have one or more unreleased holds recorded in this table. LINE_LOCATION_ID. 3. For non–matching holds.D is the same as Y for a reversal distribution line.and HOLD_LOOKUP_CODE. there is one row for each hold placed on an invoice. which would result in a duplicate primary key. Values for the ENCUMBERED_FLAG are as follows: . For converted records. . . Payables Page 7 . .X is the same as W for a reversal distribution line. there is one row for each hold placed on an invoice–shipment match. or ’P’ for partially paid scheduled payments. enter a value for AMOUNT_REMAINING. . then place another hold of the same type (if data changes before each submission of Approval). ’N’ for unpaid scheduled payments.P is the same as H for a reversal distribution line. It is possible for your Oracle Payables application to place a certain type of hold on an invoice. . You need one row for each time you intend to make a payment on an invoice.ORACLE PAYABLES MODULE the original invoice by the Oracle Projects Interface Expense Reports to AP process. In the strictest sense. then release it. AP_HOLDS_ALL has no primary key.Y indicates regular distribution that has been successfully encumbered by Payables.

Payables Page 8 . 4) Interface Tables The Payables Open Interface tables store invoice and supplier information for import into Payables base tables The Invoice Open Interface Import program builds Payables invoices based on the invoice records in the Payables Open Interface tables.5 AP_AE_LINES_ALL An accounting entry line is an entity containing a proper accounting entry with debits or credits both in transaction currency as well as functional currency along with an account and other reference information pointing to the transaction data that originated the accounting entry line. the tables have no foreign key relationships. the AP_INVOICE_LINES_ INTERFACE table. That is. either all its accounting entry lines are transferred or none at all. Possible values for GL_TRANSFER_FLAG are Y.6 AP_AE_HEADERS_ALL An accounting entry header is an entity grouping all accounting entry lines created for a given accounting event and a particular set of books. The transferred to GL status is marked in the GL_TRANSFER_FLAG. The Payables Open Interface table descriptions list the columns in the AP_INVOICES_INTERFACE table. Although columns are validated against columns in other tables. or E.ORACLE PAYABLES MODULE 3. modified. and validated in the Invoice Workbench Tables used are a) AP_INVOICES_INTERFACE b) AP_INVOICE_LINES_INTERFACE. the AP_SUPPLIERS_INT table. N. and the AP_SUP_SITE_CONTACT_INT table. E indicates that an error was encountered during the transfer to GL process. N indicates that the accounting entry header has not been transferred to GL due to 2 possible reasons: either the transfer process has not run or it has run but the accounting entry had an accounting error on it. they can be viewed. An accounting entry line is grouped with other accounting entry lines for a specific accounting entry header. Y indicates that the accounting entry header has been transferred to GL. the AP_SUPPLIER_SITES_INT table. Any such group of accounting entry lines should result in balanced entries in the functional currency. 3. After the import program builds the invoices. An accounting entry header can either be transferred over to GL or not at all.

If you want to locate a particular invoice.invoice_id.invoice_num = 'invoice_num'.invoice_id = ap_invoice_payments_all. ap_invoices_all.invoice_id and ap_invoices_all.amount_paid. ap_invoice_payments_all where ap_invoices_all.ORACLE PAYABLES MODULE 5) Sample Queries: You should run the following SQL script to determine if there are invoices in AP_INVOICES_ALL that are not flagged as paid even though there are corresponding entries in AP_INVOICE_PAYMENTS_ALL: select ap_invoices_all.payment_status_flag from ap_invoices_all.invoice_num. ap_invoices_all.CANCELLED_AMOUNT is null. ap_invoices_all. Payables Page 9 . ap_invoices_all. you may add the following line to the script: and ap_invoices_all.invoice_amount.payment_status_flag= 'N' and ap_invoices_all.

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