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SHORGE M.BALD STATE OF NEW HAMPSHIRT DEPARTMENT of RESOURCES and ECONOMIC DEVELOPMENT OFFICE of the COMMISSIONER j 172 Pembroke Road P.O. Box 1856 Concord, New Iampshire 03302-1856 603-271-2411 c ‘August 17, 2011 Linda M, Hodgdon, Commissioner Department of Administrative Services 25 Capital Street Concord, New Hampshire 03301 Re: Vehicle Utilization Committee — Waiver Request Pursuant to RSA 21-[:19-h, authorization is requested for the Department of Resources and Development, Division of Parks and Recreation, Bureau of Trails to retain vehicle 023, D51, D24, and 028 which exceeded the 115% non-business use threshold during fiscal year 2011, EXPLANATION The following vehicles used by Trails field staff all exceeded the 15% non-business use threshold: | T Total | Non- | %Non- “Year| Make__| Mode! Plate | PersonAssizned | Mileage | Business _| Business 2007 | ford | F450.xL 23 | Clinton Savage | 19,712 | aai1 | 22.3% 2009_| Chevrolet _| Silverado Ds1 Toby Owen 17,716 3,977 22.5% 2008 [Dodge | Ram 2500 | 2a | Chiistopher¥iok | 12,804 | 2,828 | 20.0% 2008 | Ford | F250KL 28 | Kevin Wyman 16610) 9411 | 56.7% ‘The waiver requests for these vehicles are being consolidated due to the vehicles all being used in the same manner by our Bureau of Trails field staff. The District | staff rarely are at the Lancaster Regional Headquarters office as they work remotely throughout the North Country and it is more efficient for them to proceed directly to the specific jobsite from home. In addition, the vehicles carry the tools required of the function and having. these vehicles at the employees home location helps safeguard these investments. if the waiver is not granted, then significantly increased costs would be incurred to reimburse these employees at the IRS mileage rate. Respectfully gabmitted, George M. Bald Commissioner CORSS: RELAY NIL L800, recy pape Niwas Wanes B25 S1-D2D2A OFFICE OF THE COMMISSIONER 603-271-2411 STATE OF NEW LIAMPSHIRE \ DEPARTMENT of RESOURCES and ECONOMIC DEVELOPMENT } OFFICE of the COMMISSIONER / 172 Pembroke Road P.O. Box 1856 Concord, New Hampshire 03302-1856 GEORGE M. BALD August 17, 2011 Linda M, Hodgdon, Commissioner Department of Administrative Services 25 Capital Street Concord, New Hampshire 03301 Re: Vehicle Utilization Committee ~ Waiver Request Pursuant to RSA 21-1:19-h, authorization is requested for the Department of Resources and Development, Division of Parks and Recreation, Cannon Mountain to retain vehicle DBO which exceeded the 15% non-business use threshold during fiscal year 2011. EXPLANATION 180, a 2010 Chevrolet Impala, assigned to John DeVivo, Mountain Manager, was driven 30,973 total miles, of Which 18,842 miles were non-business use. The percentage of non-business miles for FY 11 was 60.8%. When John was hired in 2007 into the Unclassified Position as Mountain Manager and with the realization that the position serves at the pleasure of the Commissioner, it was agreed that John would be assigned the use of a state vehicle. This decision was based on the 24/7 nature of the job, the 15~18 hours of commuting time each week, the need to travel extensively in New Hampshire (and occasionally in western and southern Maine) beyond the commute, and the desire to put a Cannon logo in front of folks in lesser-marketed areas in Cannon country along the Route 2 corridor (Franconia, Twin Mountain, Jefferson, Gorham and Shelburne) twice a day, oon roughly 270 days a year. As with the electronic tethers (cell phone, mobile/elobal e-mail, and laptop), the vehicle is a necessary tool for the job at hand, and John agreed to more than offset its use (financially) with an annual 4-1/2 month winter seasonal cottage rental at his own expense, to allow for even closer and more consistent contact with the organization. John is recognized as a critical employee of the State and itis critical that this employment tool is continued to reward John for his amazing contribution to make sure Cannon is a success, Respectfugaubmitted, ial ‘ore Commissioner OPFICE OF THE COMMISSIONER 603-271-2411 STATE OF NEW HAMPSHIRT DEPARTMENT of RESOURCES and ECONOMIC DEVELOPMENT OFFICE of the COMMISSIONER 172 Pembroke Road P.O. Box 1856 Concord, New Hampshire 0330 12a GEORGE M. BALD VAX; 603-271-2629 Commissioner ce.bald@dred state.nh August 17, 2011 Linda M1, Hodgdon, Commissioner Department of Administrative Services 25 Capital Street Concord, New Hampshire 03301 Re: Vehicle Utilization Committee ~ Waiver Request Pursuant to RSA 21-:19-h, authorization is requested for the Department of Resources and Development, Division of Parks and Recreation to retain vehicle D84 which exceeded the 15% non-business use threshold during fiscal year 2011 EXPLANATION 8d, a 2005 Dodge Durango, assigned to Michael Housman, Supervisor of Parks Operations, was driven 12,954 total miles, of which 2,828 miles were non-business use, The percentage of non-business miles for FY 11 was 21.8%. ‘The assignment of the vehicle to Mike is in recognition of the need for Mike to be available 24/7 in connection with his Parks Operations duties. If the waiver is not approved, then Mike would need to travel to Concord to pick up a state vehicle then travel to the specific park in need of his attention, The Department feels that it is more efficient and a benefit to the Department to have a vehicle available for Mike so that he can respond to Park challenges as quickly as possible. si war rom access: RELAYNH ta00-733.2561 GB) me OFFICE OF THECOMMISSIONER 603271-24