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Training Manual Word 2007

Training Manual Word 2007

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Sections

  • Section 1: Managing Your Documents
  • Lesson 1.1: Using My Computer within Word
  • Navigating Using My Computer
  • Performing Basic Tasks with My Computer
  • Using Views in My Computer
  • Using the My Places Toolbar
  • Lesson 1.2: Saving Your Files
  • Using File Formats
  • Publishing to PDF or XPS
  • Setting File Passwords
  • Using AutoRecovery
  • Lesson 1.3: Finishing Your Files
  • Using File Properties
  • Running the Document Inspector
  • Marking a Document as Final
  • Encrypting Your Documents
  • Digitally Signing Your Documents
  • Inserting a Signature Line
  • Lesson 1.4: Viewing Your Files
  • Opening a Copy of Your Document
  • Arranging Windows
  • Comparing Documents Side-By-Side
  • Splitting a Document
  • Lesson 1.5: Making Word Work Backwards
  • Opening Documents in Word 97-2003 Format
  • Converting Documents in Word 97-2003 Format
  • Running the Compatibility Checker
  • Saving Documents in Word 97-2003 Format
  • Setting Compatibility Options
  • Compatibility Packs for Microsoft Office Word 2003
  • Section 1: Review Questions
  • Section 2: Using Formatting Tools
  • Lesson 2.1: Working with Templates
  • Creating a Template
  • Saving a Template
  • Opening a User Created Template
  • Using a Template
  • Attaching a Template to a Document
  • Lesson 2.2: Using Bullets and Numbering
  • Types of Lists
  • Creating a Basic List
  • Creating a Multilevel List
  • Creating Custom Bullets or Numbers
  • Continuing a List
  • Removing Bullets or Numbering
  • Lesson 2.3: Using the Paragraph Dialogue
  • Applying Alignment
  • Applying Indentation
  • Applying Spacing
  • Setting Defaults
  • Sorting Text
  • Lesson 2.4: Using Delineation Tools
  • Using Columns
  • Inserting a Line Break
  • Inserting a Page Break
  • Inserting a Section Break
  • Setting Page and Line Break Options
  • Lesson 2.5: Working with Pages
  • Adding a Cover Page
  • Creating a Blank Page
  • Changing the Page Color
  • Adding a Watermark
  • Adding a Page Border
  • Lesson 2.6: Adding Hyperlinks
  • Types of Links
  • Inserting a Link
  • Editing a Link
  • Following a Link
  • Removing a Hyperlink
  • Section 2: Review Questions
  • Section 3: Creating Headers and Footers
  • Lesson 3.1: Creating Basic Headers and Footers
  • Using a Preset Header or Footer
  • Editing a Header or a Footer
  • Adding a Header or Footer to the Gallery
  • Navigating Through Headers and Footers
  • Removing a Header or a Footer
  • Lesson 3.2: Using the Header and Footer Tools Design Ribbon
  • Header and Footer Tools
  • Insert Commands
  • Navigation Commands
  • Header and Footer Options
  • Position Options
  • Closing Header and Footer View
  • Lesson 3.3: Inserting Page Numbers
  • Inserting Page Numbers
  • Changing Page Numbers
  • Formatting Page Numbers
  • Removing Page Numbers
  • Lesson 3.4: Doing More with Headers and Footers
  • Aligning Text
  • Adding Graphics
  • Inserting the Date and Time
  • Linking and Unlinking Headers and Footers
  • Positioning Headers and Footers
  • Section 3: Review Questions
  • Section 4: Using Time Saving Tools
  • Lesson 4.1: Using Language Tools
  • Setting Your Language
  • Using the Spelling and Grammar Context Menu
  • Running a Spelling and Grammar Check
  • Setting Spelling and Grammar Options
  • Controlling Hyphenation
  • Performing a Word Count
  • Lesson 4.2: Using Research Tools
  • Performing Research
  • Using the Thesaurus
  • Translating a Word
  • Translating a Document
  • Lesson 4.3: Inserting Pre-Defined Text
  • Using and Customizing AutoCorrect
  • Inserting a Symbol
  • Inserting Special Characters
  • Lesson 4.4: Using Smart Tags
  • Enabling Smart Tags
  • Types of Smart Tags
  • Making Smart Tags Appear
  • Using Smart Tags
  • Section 4: Review Questions
  • Section 5: Finishing Your Document
  • Lesson 5.1: Making Your Document Consistent
  • Using Themes
  • Using Theme Colors
  • Using Theme Fonts
  • Using Theme Effects
  • Lesson 5.2: Using the Mail Merge Wizard
  • Mail Merge Basics
  • Starting the Wizard and Choosing a Document
  • Selecting a Starting Document
  • Selecting Recipients
  • Creating Your Document
  • Previewing Your Document
  • Completing the Merge
  • Lesson 5.3: Performing a Manual Mail Merge
  • Using the Mailings Ribbon
  • Selecting and Editing Recipients
  • Adding Fields
  • Adding Rules
  • Previewing and Finishing the Merge
  • Lesson 5.4: Sending a Document Electronically
  • Faxing a Document
  • E-Mailing a Document as an Attachment
  • E-Mailing a Document as a PDF or XPS Attachment
  • Using E-Mail Features
  • Section 5: Review Questions
  • Index

Intermediate

Training Manual

Word 2007
training.csulb.edu

Table of Contents
Section 1: Managing Your Documents ......................................................................................... 1
Lesson 1.1: Using My Computer within Word .................................................................................... 2
Navigating Using My Computer ..........................................................................................................................3 Performing Basic Tasks with My Computer.........................................................................................................5 Using Views in My Computer .............................................................................................................................. 8 Using the My Places Toolbar ............................................................................................................................. 14

Lesson 1.2: Saving Your Files .............................................................................................................. 17
Using File Formats ............................................................................................................................................ 17 Publishing to PDF or XPS ................................................................................................................................. 19 Setting File Passwords ....................................................................................................................................... 26 Using AutoRecovery ........................................................................................................................................... 28

Lesson 1.3: Finishing Your Files ......................................................................................................... 32
Using File Properties ......................................................................................................................................... 32 Running the Document Inspector ....................................................................................................................... 37 Marking a Document as Final ........................................................................................................................... 41 Encrypting Your Documents .............................................................................................................................. 44 Digitally Signing Your Documents ..................................................................................................................... 46 Inserting a Signature Line .................................................................................................................................. 50

Lesson 1.4: Viewing Your Files ........................................................................................................... 53
Opening a Copy of Your Document ................................................................................................................... 54 Arranging Windows ........................................................................................................................................... 57 Comparing Documents Side-By-Side ................................................................................................................. 59 Splitting a Document .......................................................................................................................................... 61

Lesson 1.5: Making Word Work Backwards ..................................................................................... 65
Opening Documents in Word 97-2003 Format .................................................................................................. 65 Converting Documents in Word 97-2003 Format .............................................................................................. 66 Running the Compatibility Checker ................................................................................................................... 66 Saving Documents in Word 97-2003 Format ..................................................................................................... 68 Setting Compatibility Options ............................................................................................................................ 69 Compatibility Packs for Microsoft Office Word 2003 ........................................................................................ 72

Section 1: Review Questions ................................................................................................................ 73

Section 2: Using Formatting Tools ............................................................................................. 75
Lesson 2.1: Working with Templates.................................................................................................. 76
Creating a Template........................................................................................................................................... 76 Saving a Template .............................................................................................................................................. 78 Opening a User Created Template..................................................................................................................... 79 Using a Template ............................................................................................................................................... 80 Attaching a Template to a Document ................................................................................................................. 81

Lesson 2.2: Using Bullets and Numbering.......................................................................................... 83
Types of Lists ...................................................................................................................................................... 83 Creating a Basic List .......................................................................................................................................... 84 Creating a Multilevel List .................................................................................................................................. 85 Creating Custom Bullets or Numbers ................................................................................................................ 86 Continuing a List ................................................................................................................................................ 90 Removing Bullets or Numbering ........................................................................................................................ 92

Lesson 2.3: Using the Paragraph Dialogue......................................................................................... 93
Applying Alignment ............................................................................................................................................ 93

Applying Indentation .......................................................................................................................................... 94 Applying Spacing ............................................................................................................................................... 95 Setting Defaults .................................................................................................................................................. 98 Sorting Text ........................................................................................................................................................ 99

Lesson 2.4: Using Delineation Tools.................................................................................................. 101
Using Columns ................................................................................................................................................. 101 Inserting a Line Break...................................................................................................................................... 102 Inserting a Page Break..................................................................................................................................... 103 Inserting a Section Break ................................................................................................................................. 104 Setting Page and Line Break Options .............................................................................................................. 106

Lesson 2.5: Working with Pages ....................................................................................................... 108
Adding a Cover Page ....................................................................................................................................... 108 Creating a Blank Page ..................................................................................................................................... 110 Changing the Page Color................................................................................................................................. 111 Adding a Watermark ........................................................................................................................................ 113 Adding a Page Border...................................................................................................................................... 113

Lesson 2.6: Adding Hyperlinks ......................................................................................................... 117
Types of Links .................................................................................................................................................. 117 Inserting a Link ................................................................................................................................................ 118 Editing a Link ................................................................................................................................................... 120 Following a Link .............................................................................................................................................. 121 Removing a Hyperlink ...................................................................................................................................... 122

Section 2: Review Questions .............................................................................................................. 123

Section 3: Creating Headers and Footers ................................................................................. 125
Lesson 3.1: Creating Basic Headers and Footers............................................................................. 126
Using a Preset Header or Footer ..................................................................................................................... 126 Editing a Header or a Footer........................................................................................................................... 128 Adding a Header or Footer to the Gallery ....................................................................................................... 129 Navigating Through Headers and Footers ...................................................................................................... 131 Removing a Header or a Footer ...................................................................................................................... 131

Lesson 3.2: Using the Header and Footer Tools Design Ribbon .................................................... 132
Header and Footer Tools ................................................................................................................................. 132 Insert Commands ............................................................................................................................................. 132 Navigation Commands ..................................................................................................................................... 133 Header and Footer Options ............................................................................................................................. 133 Position Options............................................................................................................................................... 133 Closing Header and Footer View .................................................................................................................... 134

Lesson 3.3: Inserting Page Numbers ................................................................................................. 135
Inserting Page Numbers................................................................................................................................... 135 Changing Page Numbers ................................................................................................................................. 138 Formatting Page Numbers ............................................................................................................................... 139 Removing Page Numbers ................................................................................................................................. 140

Lesson 3.4: Doing More with Headers and Footers......................................................................... 141
Aligning Text .................................................................................................................................................... 141 Adding Graphics .............................................................................................................................................. 142 Inserting the Date and Time ............................................................................................................................. 144 Linking and Unlinking Headers and Footers ................................................................................................... 145 Positioning Headers and Footers .................................................................................................................... 148

Section 3: Review Questions .............................................................................................................. 149

Section 4: Using Time Saving Tools ......................................................................................... 151
Lesson 4.1: Using Language Tools .................................................................................................... 152
Setting Your Language ..................................................................................................................................... 152

............................................................................................................................................................................................................................................................................................................................ 167 Translating a Document............. 155 Setting Spelling and Grammar Options ......................................................................................................................... 211 Section 5: Review Questions . 207 E-Mailing a Document as an Attachment ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 210 Using E-Mail Features............................................................................................................................................... 189 Using Theme Colors....... 191 Using Theme Effects................................................................................................... 159 Lesson 4.................................................................................................................................... 207 Faxing a Document ........................................................................................................................................................................................................................................................................................................................................................................................... 205 Previewing and Finishing the Merge ....................................................................... 193 Mail Merge Basics ................................................................................................ 182 Using Smart Tags ........... 174 Inserting Special Characters........ 203 Selecting and Editing Recipients ................................................................... 172 Inserting a Symbol ........................................................ 201 Lesson 5............................................................................................................. 162 Performing Research ............................................................................................................................... 183 Section 4: Review Questions .......................................................................................................................................................................... 192 Lesson 5........................ 162 Using the Thesaurus......................... 168 Lesson 4................................................................................................... 200 Completing the Merge ....................................................................................................... 206 Lesson 5......................................................................... 176 Lesson 4...................................................................................................................3: Inserting Pre-Defined Text .................................. 202 Selecting a Starting Document ................................................ 199 Previewing Your Document ..................................................................................... 187 Lesson 5............................... 194 Selecting a Starting Document ..................2: Using the Mail Merge Wizard ..................................................................................................................... 170 Using and Customizing AutoCorrect ........................................................................................................................................................................... 185 Section 5: Finishing Your Document ..................................................................................................................................................................................................................... 178 Types of Smart Tags ........................................................................................ 170 Inserting the Date and Time .................................................................................................................. 204 Adding Fields ...................................................................................................................................................................................................................................................................................................................................................................................................... 208 E-Mailing a Document as a PDF or XPS Attachment ..2: Using Research Tools ........................................... 211 ........................................................Using the Spelling and Grammar Context Menu .................................................................................. 164 Translating a Word ........................................................... 190 Using Theme Fonts .......... 188 Using Themes ..................................................................................................................................... 181 Making Smart Tags Appear ................................. 196 Selecting Recipients ..........1: Making Your Document Consistent ........................... 153 Running a Spelling and Grammar Check........................3: Performing a Manual Mail Merge .................... 202 Using the Mailings Ribbon...................... 159 Performing a Word Count ......................................................................................................................................................................................................................... 158 Controlling Hyphenation .............. 193 Starting the Wizard and Choosing a Document ..............................................................................................4: Sending a Document Electronically ........... 197 Creating Your Document ................................................... 178 Enabling Smart Tags ..............................................................................................................4: Using Smart Tags..................................................................................................................................................................................................................................................................................................................................... 204 Adding Rules .....................................................................................

............................................ 214 ........................................................................................ 212 Index ....................................................................................................................Section 5: Review Questions ..

Section 1: Managing Your Documents In this section you will learn how to:  Navigate with My Computer  Perform basic tasks with My Computer  Change views With My Computer  Use the My Places toolbar  Use file formats  Publish to PDF or XPS  Set file passwords  Use AutoRecovery  Use file properties  Run the Document Inspector  Mark a document as final  Encrypt files  Digitally sign files  Add a signature line to your document  Open a copy of your document  Arrange windows  Compare documents side-by-side  Split a document  Set compatibility options  Save in Word 97-2003 format  Use the Compatibility Checker  Open a Word 97-2003 document  Install compatibility packs for Word 2003 .

to organize files when they were created. The actual way you manage your files is up to you. . Some people prefer to have folders with dates on them. It’s important to have a file system in place to organize those files.1: Using My Computer within Word As you use Microsoft Office Word 2007 more and more. Still others incorporate those elements into the file name rather than creating folders. you will have more and more documents. Other people organize files in folders with projects or topics.Microsoft Office Word 2007 Intermediate 2 Lesson 1. rather. otherwise it’s easy to lose track of what you have saved and where that file is. We’re not going to focus on a specific method in this lesson. we’re going to give you the tools to save files so you can develop a method that works for you.

There are a few tools in My Computer that can help you sort and manage your files. the Windows tool that helps you navigate through files. First. . the dialogue you see is actually a miniature version of My Computer.Microsoft Office Word 2007 Intermediate 3 Navigating Using My Computer When you choose to open or save a file. let’s go over the basic ways of using My Computer to navigate.

You can also use the up one level ( ) icon on this toolbar to go up one level. we could then click Back to go to the Desktop. Now that we know how to navigate. its contents will be displayed.Microsoft Office Word 2007 Intermediate 4 This vertical strip of five icons. if we doubleclicked on the My Folder icon in the sample above. Once you choose a location. You can also click this drop-down menu to choose a place in Windows. You can click on any icon and its contents will be displayed. called the My Places toolbar. This window displays the contents of the selected place. Use the back button to go back to the previous folder. You can double-click on folders in this window to save or open documents in those locations. For example. let’s take a look at using the My Computer options to perform tasks. . is a list of commonly used places in Windows.

Microsoft Office Word 2007 Intermediate 5 Performing Basic Tasks with My Computer Many basic file functions are available through the My Computer window using the toolbar on the top of the window. Rename. (Depending on which dialogue you are in. you may have more or less options. Print.) . The Tools menu at bottom of the dialogue summarizes some of the basic options: Delete. You can also create a new folder in the location you have open by pressing Alt + 5 or clicking the New Folder button ( ) on the toolbar. First. you can delete a file or folder from this window. Map Network Drive and Properties. Just select it and then click the Delete button ( ) on the toolbar.

Opens the folder in a Windows Explorer (the more advanced version of My Computer) window. Here’s an example: Let’s go through each of these commands. like your desktop (as a shortcut). Send the folder to common locations. Only available for folders. . a zipped folder. If you right-click on a file or folder in the window. or your My Documents folder. writable media drive (such as a floppy drive). Select Open Explore Search Send to Selects the folder. Cut or copy the selected file or folder. Opens a Windows search window. an e-mail recipient. you will see the same commands you would see if you rightclicked on the file within Windows. Opens the folder. Only available for folders. Cut/Copy Create Shortcut Creates a shortcut to the file or folder.Microsoft Office Word 2007 Intermediate 6 You can also perform some basic Windows functions from within this window.

You would see some additional commands if we right-clicked on a file. including: Open Edit New Print Open With Opens the selected file. then it will open using the pre-defined program. For example. . Creates a new file of the selected type. then it will open using the default program. if you have anti-virus software you may see commands to scan a file. Allows you to rename the file or folder. In the sample window on the previous page. You may see different commands based on what programs you have installed. we right-clicked on a folder. In the sample above.Microsoft Office Word 2007 Intermediate 7 Delete Rename Properties Deletes the file or folder. View the Windows properties for this file or folder. you can see some compression commands because that software package is installed. Prints the selected file. Choose the application to open this folder with. If the file cannot be opened with Microsoft Office Word 2007. If the file cannot be opened with Microsoft Office Word 2007. Opens the selected file for editing.

like this: Just click on the view you want to change how you see the contents of the large white window. The easiest way to do this is to click on the down arrow next to the Views icon.Microsoft Office Word 2007 Intermediate 8 Using Views in My Computer One of the most useful ways to organize files in a location is to use different views. Here’s what each of the views do. .

Each file’s icon represents the program used to open it. the thumbnail will show a preview.Microsoft Office Word 2007 Intermediate 9 Thumbnails Displays each item as a small picture. Tiles Displays medium-sized icons for each file. . If the item is a picture file.

Microsoft Office Word 2007 Intermediate 10 Icons Shows each file as a small icon. Each file’s icon represents the program used to open it. . List Shows a list of files in this location.

Properties Divides the viewing window into two portions. the other portion displays properties for the selected file. . You can click on the column headers (for example. One portion still displays files in the selected location. where it says Name) to sort by that field.Microsoft Office Word 2007 Intermediate 11 Details Shows a detailed list for each file.

Microsoft Office Word 2007 Intermediate 12 Preview This view also splits the viewing window into two portions. . This time. You can also change your view by right-clicking in a blank space in the My Computer window and clicking View. the right-hand side shows a preview of the selected document.

Type. or Modified) to arrange your files that way. Size. You can pick any of the values (Name.Microsoft Office Word 2007 Intermediate 13 No matter what view you are using. you can also use the Arrange By menu to arrange your files.) . (You may have to right-click again and click Refresh for the view to apply.

Desktop. My Recent Documents. You can also click Small Icons to change the size of the icons in the My Places toolbar. Although you cannot remove or rename the default shortcuts (Trusted Templates. like this: You can see that you can move the selected icon up or down in the list.) . (If you were already using Small Icons. and My Network Places). My Computer. you can move them up or down in the list by right-clicking on them. that option would be grayed out and you would only be able to choose Large Icons. You can customize this window to reflect the file locations you use the most often. My Documents.Microsoft Office Word 2007 Intermediate 14 Using the My Places Toolbar Remember the My Places toolbar we looked at earlier? That’s the vertical strip of icons on the left hand side of the My Computer window.

Microsoft Office Word 2007 Intermediate 15 This view can be useful if you add more places to the toolbar. you will also see arrows at the top and bottom of the list so that you can scroll through the other places. If you have more than four places. and then rightclicking the My Places toolbar and clicking Add <folder name>. You can do this by navigating to the folder (using the My Places toolbar or the drop-down navigation menu). .

Microsoft Office Word 2007 Intermediate

16

As well, the Rename and Remove options will be enabled for your custom place:

The My Places toolbar will be available to you no matter what document you open, so you can customize it once and never have to do it again! You will also see your customizations in the other Office applications.

Microsoft Office Word 2007 Intermediate

17

Lesson 1.2: Saving Your Files
By now, you know how to save your documents in Word’s new format, docx. But what if you want to save to a format for an older version? Or what if your recipient doesn’t have Word at all? In this lesson, we’ll learn about how to use different file formats (including the new XPS format), how to add passwords to your file, and how to use AutoRecover.

Using File Formats
To save your document in a different format, click the Office menu and click Save As.

Microsoft Office Word 2007 Intermediate

18

Then, choose a format from the drop-down menu at the bottom of the dialogue.

Here’s a list of files that you can save directly to with Word 2007: .docx .docm .doc .dotx .dotm .dot .pdf .xps Word’s default format. Word documents with macros. The default format for Word documents in versions 97 to 2003. The format for Word 2007 templates. Word templates with macros. The default format for Word templates in versions 97 to 2003. Stands for Portable Document Format. This option will only be available if you have the appropriate add-in installed. (See the next concept.) Stands for XML Paper Specification. This option will only be available if you have the appropriate add-in installed. (See the next concept.)

Microsoft Office Word 2007 Intermediate

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.mht, .mhtml .htm, .html .rtf .txt .xml .wps

Multilingual (or MIME) HyperText Markup Language. A Web page saved as a single file, also known as a Web archive. HyperText Markup Language, a format commonly used by Web sites. A Microsoft-proprietary document encoding format, similar to .doc but with less features. Plain text format, which can be opened by almost any word processing program, including WordPad and NotePad (which come with Windows). Extensible Markup Language file, also used to create Web sites. There are two options for XML files: Word 2003 and Word 2007. Default format for Works Suite 6.0 and 7.0.

You can also download converters from the Microsoft Web site to save files in other formats, like WordPerfect. Some file formats may not support all of the features you have in your document; if this is the case you will get a warning when you try to save to that format. This warning will let you know what aspects will be changed, and it’s up to you if you want to continue.

Publishing to PDF or XPS
Sometimes it is convenient to transform your documents into a format that is better suited to online distribution or publishing. Often, documents that are distributed online are published in PDF (portable document format). These PDF files (which are viewed with programs like Adobe Acrobat) can contain images and text in a fairly small file size. Microsoft has also released a new format, called XML Paper Specification (XPS for short). This format is similar to PDF. To publish your document as one of these file types, you must first download the add-in from Office Online.

open Internet Explorer. Then. Find the Office 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS link and click it. Click Go to perform the search. follow the instructions on the screen to download and install the add-in. At the top of the window.microsoft. Then. type PDF in the search window and then click Downloads for the type. a results page will be displayed. visit http://office. .com.Microsoft Office Word 2007 Intermediate 20 First. (Please note that Web sites can and do change!) Once you click Go.

If you click on this option. . you will see a Publish as PDF or XPS dialogue box.Microsoft Office Word 2007 Intermediate 21 Now. you should see a Publish to PDF or XPS option under the Save As menu in the Office menu.

For either type. you can choose if the document should be published in Standard size (good for printing) or in Minimum Size (best for online publishing).Microsoft Office Word 2007 Intermediate 22 In the dialogue box.) . choose either PDF or XPS in the Save As Type field. (You can specify your choice by selecting the appropriate radio button at the bottom of the dialogue.

You can also ensure that the file is ISO compliant by putting a check in the box at the bottom. or you can specify a selection or the entire document. . click the Publish button to create the PDF file. you will see this dialogue appear on your screen.Microsoft Office Word 2007 Intermediate 23 If you click the Options button. Once you have chosen the settings you want. You should make sure the file has a name in the File Name field of the dialogue and that the correct save location is specified in the Save In field. Once everything is ready. you can click the OK button to return to the Publish as PDF or XPS dialogue. With this dialogue you can specify specific pages to be published. There are also checkboxes that will allow you to include or exclude nonprinting information such as file properties or document structure information.

Microsoft Office Word 2007 Intermediate 24 Here is the original document. .

adobe.com) to open PDF files.Microsoft Office Word 2007 Intermediate 25 Here is the PDF version of the same document. . Note that you will need a program like Adobe’s Acrobat Reader (available for free from www.

To add a password. Then. . click the Office menu and click Save As. you can add passwords to your document.Microsoft Office Word 2007 Intermediate 26 Setting File Passwords For additional security. click the Tools menu in the bottom left hand corner and click General Options. open the document. In the Save As dialogue.

You can choose to have a password to open the document. retype the password to confirm it and click OK. decide what type of password you want. In this case. . and click OK.Microsoft Office Word 2007 Intermediate 27 Then you will see the General Options dialogue. or both. to modify the document. enter the password in the proper text field. we applied a password that would need to be entered when the file is opened. Then. Once you’ve decided. First.

Using AutoRecovery Microsoft Office Word 2007 is a great program—when it works. (If it’s not on when Word crashes. By now. click the Save category. . Oops! If something like that happens. First. simply open the General Options dialogue and delete the text in the boxes. Murphy’s Law states that Word will blow up or Windows will crash just as you’re finishing up that key document that has taken four hours… and that you’ve forgotten to save. Word may be able to recover your document. your document will probably be lost. Then. you should make sure that the AutoRecover feature is turned on. you will not be able to open the file. To remove the password. you’ll probably have discovered that Word (and Windows) do not always work as they should.) You can find the AutoRecover option by clicking the Office menu and clicking Word Options.Microsoft Office Word 2007 Intermediate 28 If you enter an incorrect password.

You can also control where Word saves these backup copies.Microsoft Office Word 2007 Intermediate 29 To turn AutoRecover on. specify how often you want Word to save your changes. . Then. make sure that the “Save AutoRecover information every * + minutes” is checked.

if Word or Windows crashes. In the sample above. while the second one was the last one the user saved at 3:58. our first file is one saved with AutoRecover at 4:07. you should see this task pane when you re-open Word: This task pane should list all the files you had open when Word crashed. . and the various versions of those files.Microsoft Office Word 2007 Intermediate 30 Once you have AutoRecover information set.

. you will get this prompt: You will then have the same options: to save or delete the recovered file. If you try to close the recovered file without having saved it. or to cancel out of the dialogue and return to the document.Microsoft Office Word 2007 Intermediate 31 You can right-click on any file in this list to open the file. You can leave the task pane open while you view the different versions of your file until you determine which one you want to keep. You may also see this pane if Word detects errors in your file while opening it. If this is the case. save it. you can right-click on the repaired file and click Show Repairs. or delete it.

marking it as final. Microsoft Office Word 2007’s brand-new polishing tools can make sure your document doesn’t contain errors or personal information. this is where people found that information.3: Finishing Your Files So you’ve spent days creating that perfect document and you’re ready to e-mail it out.) . Using File Properties Remember when we used the properties view in the My Computer window and we saw all that information about a file? Let’s take a look again.Microsoft Office Word 2007 Intermediate 32 Lesson 1. you can see the file properties circled in the sample below: Where does it get that file information? Believe it or not. and encrypting it. that information is stored in your document! (You may have heard about politicians embarrassed by hidden information in their Word documents. You can also protect your document by digitally signing it. But wait! Before you send it. you should make sure that it’s really ready to go.

Microsoft Office Word 2007 Intermediate 33 To view the properties for your document. choose Prepare. click the Office menu. . and click Properties.

The other fields are user-created. However. you can open the document properties window at any time and edit the content yourself. and creates the title from the document name. . the category. status. This pane has fields showing you what information is stored inside the document: the author. the subject.Microsoft Office Word 2007 Intermediate 34 You will then see the Properties pane appear between the editing window and the ribbon. keywords. Word records the user name (entered in the Options dialogue) as the author name. the title. and comments.

Microsoft Office Word 2007 Intermediate 35 You can also see more advanced properties by clicking the Document Properties button at the top of the pane and clicking Advanced Properties. . This command will open a window with additional document properties.

last accessed. You can also choose to save a preview picture of your document with this tab. template. when it was created. It also gives you the MS-DOS name of the file. Tab number four shows you your document’s title or the first line of text. or by clicking the Office menu. or delete information. and author and company will be filled in according to the information you provided when you installed Office. author. change. category. This tab contains statistics about your document. click OK to apply them or click Cancel to discard them. Archive. company. keywords. location. It tells you the type. or which typist created it. such as who it was checked by.) will also be displayed. pages. This can be an easy. You can then close the document properties pane by clicking the X in the right hand corner. subject. and clicking Properties again. paragraphs. and shows you its Windows attributes (Read-only. etc.Microsoft Office Word 2007 Intermediate 36 Here’s a summary of each tab. how long they worked on it for. and last printed. . You can use this tab to add a variety of custom properties to your document. General This tab cannot be edited. which office it belongs to. These are automatically filled in by Word and cannot be edited. last modified. and last accessed. Most of these will not be filled in by default. comments. Hidden. manager. It will also display who edited it last. consistent way to track facts about a document. choosing Prepare. and size of your document. It will tell you when it was created. This window will show you the title. A count of various elements (words. title will be filled in after you have saved your document. modified. and what revision number it is. characters. or System). and hyperlink base for your document. Summary Statistics Contents Custom Once you have made your changes. You can click in any of the white text boxes and add. This tab will only contain information if you have already saved the file.

. This tool will look through your document for personal information that may be hidden to you. you will be prompted to save your document if you have not already done so. When you click the command.Microsoft Office Word 2007 Intermediate 37 Running the Document Inspector The next command on the Prepare menu is the Document Inspector.

Microsoft Office Word 2007 Intermediate 38 Once you click Yes or No. the Document Inspector will look for the specified information. you can choose what items you want to inspect your document for. just to be safe. . We suggest that you leave all items checked. Once you click Inspect.

. You can then choose to remove the sensitive data. it will show you the results.Microsoft Office Word 2007 Intermediate 39 Once it has completed.

.Microsoft Office Word 2007 Intermediate 40 We suggest that once you have removed the data that you click the Reinspect command to make sure that no traces remain.

Once you click this command.Microsoft Office Word 2007 Intermediate 41 Marking a Document as Final Once you’ve completed a long document. you will be warned of the action you’re about to take. . the last thing you want is people messing around with it. That’s where the Mark as Final command can come in handy.

. another explanation will appear. As the warning promised. and editing commands are disabled. there is a Marked as Final icon in the status bar. the document will be marked as final. unless it has been disabled.Microsoft Office Word 2007 Intermediate 42 When you click OK. the status is now Final. When you click OK.

. and click Mark as Final again.Microsoft Office Word 2007 Intermediate 43 To remove the final status. click Prepare. click the Office menu. The document will be unmarked with no warnings.

you may want to take some measures to protect it. Encrypting a document is like locking your house: only someone with a key can get in. .Microsoft Office Word 2007 Intermediate 44 Encrypting Your Documents Once your document is finally finished. Encryption is one of these measures.

most reliable. In most cases. The difference between encrypting a document and setting a password through the Save As dialogue is that encryption is much stronger. if you want to set a password. and best option to use.Microsoft Office Word 2007 Intermediate 45 Once you click the Encrypt command. . Like entering a regular password. you must enter and then confirm the password. a password box will appear. encryption is the easiest. You will then need to enter this password whenever you open the file.

Once you click the Add a Digital Signature command. it also provides reassurance to the recipient that the document really came from you. .Microsoft Office Word 2007 Intermediate 46 Digitally Signing Your Documents Another way to protect your documents is to digitally sign them. For electronic documents. you will see more information on the process. Digitally signing your document is like signing a piece of paper: it confirms your identity. This command is also found under the Prepare sub-menu of the Office menu.

offer free digital identities. you will be prompted to enter the purpose of signing the document. your document will be signed. we recommend obtaining a digital identity from a Microsoft partner. Once you click OK to this dialogue.) Creating a digital identity on your computer will not offer security to anyone but yourself.dekart.comodo.com and www. . If you are planning on using digital signatures. you will be prompted to obtain one.com. If you don’t have a digital signature. if you have a digital signature. (Some companies. such as www.Microsoft Office Word 2007 Intermediate 47 Once you click OK.

Once you obtain the signature.Microsoft Office Word 2007 Intermediate 48 If you choose the option to get a digital ID from a Microsoft partner and click OK. go back to the Office menu. and click Add a Digital Signature. an Internet Explorer window will open so that you can complete the process. you will be prompted to enter your information. . click Prepare. If you choose to create your own digital signature.

Microsoft Office Word 2007 Intermediate 49 Once you click Create. you will be prompted to sign the document. Once the document is signed. you will see this warning: .

click the Signature Line command on the Text chunk of the Insert ribbon. You will also see an icon in the status bar indicating that the document has been signed. .Microsoft Office Word 2007 Intermediate 50 Once you click OK. Inserting a Signature Line To prompt someone else to sign your document. you will see that the document has been signed and editing tools are disabled.

you will then be prompted to set up the signature.Microsoft Office Word 2007 Intermediate 51 You will then see a warning explaining the differences between the types of digital signatures. . If you click OK.

Or. the recipient can manually sign it. If you are printing the document out. the recipient can right-click the signature line and digitally sign it. . if you’re transmitting it electronically.Microsoft Office Word 2007 Intermediate 52 When you click OK. you will see the signature line in the document.

4: Viewing Your Files As you work more with Word. we’re going to learn how to work with multiple files. . In this lesson.Microsoft Office Word 2007 Intermediate 53 Lesson 1. you will often find yourself in a situation where you have many files open.

Microsoft Office Word 2007 Intermediate 54 Opening a Copy of Your Document Let’s say you’re working with your document and you want to make a change. but you’re not sure how it will affect the original document. You can open a copy of the current window by clicking the View ribbon and clicking New Window. .

Microsoft Office Word 2007 Intermediate 55 Now. The title bar will have :2 in it. . meaning it is a copy of another window. you will see a copy of the window.

.Microsoft Office Word 2007 Intermediate 56 You can even open multiple copies of the same window.

Just click the Arrange Windows command on the View ribbon. In this case. you can arrange them all with the click of a button. .Microsoft Office Word 2007 Intermediate 57 Arranging Windows If you have multiple documents open. we had three documents open.

simply maximize a window. To make the ribbons reappear. You can also drag the title bar to move the window. or place your mouse at the bottom of the window and click to make the window smaller or bigger. . Note that each window has minimize.Microsoft Office Word 2007 Intermediate 58 Here’s what the screen will look like after we click Arrange All: The three documents are still open. but they are all arranged so that you can see them all at one time. and close controls. maximize.

Microsoft Office Word 2007 Intermediate 59 Comparing Documents Side-By-Side The next feature we’re going to look at is the Compare Side by Side feature. This lets you look at two documents at once. You will find this command on the View ribbon. if you have more than one open. you will be prompted to choose a document to compare the current one with. Once you click Side by Side. .

will turn the view on or off.Microsoft Office Word 2007 Intermediate 60 The windows will now appear side by side. . Let’s look at the commands on the Window chunk of the View ribbon that will be useful in this view. Synchronous Scrolling. The first command. toggles simultaneous scrolling on or off. where you scroll to in one document will control where you scroll to in the other. The second option. although they are compressed. Notice also that you can have different ribbons open in each window. Note that unlike arranging windows.) The last option lets you reset the two windows so that they take up the same amount of space on the screen. View Side by Side. (If this feature is on. ribbon commands are still available here.

.Microsoft Office Word 2007 Intermediate 61 Splitting a Document The last feature on the Window chunk that we’re going to look at lets you be in two places at once! It’s called splitting your document. first click the Split command on the View ribbon. To use this feature.

Now. your cursor will turn into a long bar. . Click inside the editing window to place the split.Microsoft Office Word 2007 Intermediate 62 Then. you can view two places in your document at once.

Microsoft Office Word 2007 Intermediate 63 To move the split. To remove it. simply click it and drag it. click the Remove Split command on the View ribbon. .

.Microsoft Office Word 2007 Intermediate 64 You can also place a split by clicking the small minus sign at the top of the scroll bar. and clicking. dragging.

Opening a document in the older format (doc) is easy: just use the Open dialogue.5: Making Word Work Backwards Although you’re up-to-date. not everyone will be on the same page. In this lesson we’re going to learn what you and others can do to make sure your documents can be read by everyone.docx. using the latest version of Word. Opening Documents in Word 97-2003 Format As you likely know. Microsoft Office Word 2007 uses a new file format: .Microsoft Office Word 2007 Intermediate 65 Lesson 1. .

click OK. you should run the compatibility checker before saving.Microsoft Office Word 2007 Intermediate 66 Converting Documents in Word 97-2003 Format When you open a document in the older format. You will then see this warning: To see more information. click Cancel. If you want to keep the original document. make sure you save it with a different name before converting. If possible. You will find this command in the Prepare sub-menu of the Office menu. To proceed with the conversion. click Tell Me More. where you want to save a document in an older format? If you need to save a document in the older format. . some of the features may not be available or may not work as expected. you should convert the file to the newer format. Make sure that you note the warning that says your original document will be replaced in this process. click the Office menu and click Convert. To do this. What if you’re in the opposite situation. Running the Compatibility Checker So far we’ve looked at opening older documents and converting them. To stop the conversion.

Word will look through your document for incompatibilities.Microsoft Office Word 2007 Intermediate 67 Once you click this command. . It will then let you know what elements are incompatible and how they will be dealt with upon saving.

and choose the appropriate format. Saving Documents in Word 97-2003 Format Once you have run the compatibility checker. you can save your document in Word 97-2003 format. . Note that you will only see older Word documents in the chosen location due to the file type being saved.Microsoft Office Word 2007 Intermediate 68 Some problems will have a solution. To do this. click OK. You can now decide what changes should be made before you save your document in the Word 2003 format. You will then be presented with the typical Save As dialogue. others are simply items you need to be aware of. Once you have made note of the possible issues. hover over Save As. click the Office menu.

Here. . Let’s look at the Save category. you may want to look at Word’s compatibility options.Microsoft Office Word 2007 Intermediate 69 Setting Compatibility Options If you often save your files in the older format. First. click the Office menu and click Word Options. you can choose what format you want to save your documents in by default.

.Microsoft Office Word 2007 Intermediate 70 Next. Here. You can also click the plus sign next to Layout Options to enable or disable particular settings. another open document. let’s look at the Advanced section. You can also choose to lay out the document as if created in a certain version of Word (from 95 to 2007). you can choose to set options for just this document. or all current and future documents.

Microsoft Office Word 2007 Intermediate 71 .

.com. Just visit http://office.microsoft.Microsoft Office Word 2007 Intermediate 72 Compatibility Packs for Microsoft Office Word 2003 If you’re using Microsoft Office 2003. and download the appropriate add-in. you can download compatibility packs so that you can open the new formats in the older program. search for Office 2003 Compatibility Pack.

D. you always save your documents in the older format. A. B. B. B. C. A. 5. D. C. A. C. D. open Windows Explorer Launch the Open dialogue Do it from the Save As dialogue It depends what version of Windows you are using . B. C. C. 3. D. D. What will make the saving process faster? Make the older format your default saving format Turn off the Document Inspector Set layout options for Word 2003 All of the above What do you need to do before you publish a document to PDF? Save the document Digitally sign the document Check for compatibility issues Download an add-in You have created a document in Word. and you realize you should create a folder.Microsoft Office Word 2007 Intermediate 73 Section 1: Review Questions 1. 2. C. A. What is the easiest way to do this? Close Word. B. You want to look at the first page of your document and make sure that it is using the same formatting as the last page. A. D. 4. Which tool will you use? Compare side by side Split New Window Arrange All What is the difference between adding a password to a document and encrypting it? Passwords are made of text while encryption is made of numbers Passwords are stronger Encryption is stronger There is no difference What does marking a document as final do? Makes it read-only Disables editing tools Places an icon in the status bar All of the above Because many of your colleagues still use Microsoft Office Word 2003. 6. B. You go to save it. A.

What is the indicator that a copy of the document has been opened? A colon A hyphen A period A bracket You have received a document in an older format. A. B. D.Microsoft Office Word 2007 Intermediate 74 7. 10. you can use the Open dialogue What does the Document Inspector do? Checks for hidden text Looks for personal information in file properties Checks for custom XML data All of the above Which of the following is not a My Computer view? Tiles Icons Reading Properties . B. C. B. D. D. B. C. What do you need to open it? An add-in A service pack A wrench Nothing. 8. C. A. D. A. 9. C. A.

Microsoft Office Word 2007 Intermediate 75 Section 2: Using Formatting Tools In this section you will learn how to:  Create a template  Save a template  Open a user-created template  Use templates  Attach a template to a document  Create a bulleted or numbered list  Create a multilevel list  Modify a bulleted or numbered list  Restart or continue a bulleted or numbered list  Remove bullets or numbers from text  Use the Paragraph dialogue  Align and indent text  Change paragraph spacing  Set paragraph defaults  Sort text  Use columns  Insert page breaks. and line breaks  Use page and line break options  Create a blank page  Change the page color  Add a watermark  Add a page border  Add a cover page  Insert. edit. section breaks. and remove a hyperlink . follow.

1: Working with Templates Have you ever found yourself creating the same type of document over and over again? If so. opening. you may be interested in this lesson on templates. you would want to include your name. Remember that the information should be generic. Now. you can customize the template to your liking. choose a template in the New Document window from the Installed Templates list. graphics. and using templates. and to help you keep your documents consistent. saving.Microsoft Office Word 2007 Intermediate 76 Lesson 2. To do this. objects. we’ll learn about creating. Its purpose is to provide a format to place your text in to save you time. click the Office menu and click New. Your first option is to start from one of the templates included with Word. In this lesson. Next. Then. In this example. and sample text. choose Template under Create New and click Create. Creating a Template You have two options when creating a template. A template is a document that can contain styles. . but you would want to leave the date and the details of the report blank.

.Microsoft Office Word 2007 Intermediate 77 The other way that you can create a template is to start from a blank document and lay out the template the way you want it.

Word will save it in the default location and save it as a template. If you started from a blank document.Microsoft Office Word 2007 Intermediate 78 Saving a Template Once you’ve typed in the standard information. All you need to do is type in the file name and click Save. If you used the New Document dialogue to create your template. Word will save it in the proper template location. choose Word Template from the Save As Type list. Then. . click the Office menu and click Save.

you can also use the Open dialogue to locate and open it. This will open a window listing templates downloaded to and created on your computer. If you don’t see your template listed here. click the Office menu and click New. . Simply choose a template and click OK to open it. in the New Document window. choose My Templates.Microsoft Office Word 2007 Intermediate 79 Opening a User Created Template To open your template. Then.

Now. Note that a blank document has been created from the template. you can work with this document just as you would any other. what do you do with it? It’s easy: fill in the information.Microsoft Office Word 2007 Intermediate 80 Using a Template Once you’ve opened a user-created template. so you don’t have to worry about overwriting the template. .

Next. First. In the dialogue that opens. .Microsoft Office Word 2007 Intermediate 81 Attaching a Template to a Document If you’ve created older files that you would like to update with your new template. click the Document Template button on the Developer ribbon. open the old document. it’s easy. click the Attach button. (You can enable it from the Options dialogue.) Then. make sure the Developer ribbon is visible.

check “Automatically update document styles” and click OK. choose the template that you want to attach to the document.Microsoft Office Word 2007 Intermediate 82 Then. You will now be using the template. but the structure will be there. . Now. You may need to do some tweaking.

. The third type is a multilevel list.Microsoft Office Word 2007 Intermediate 83 Lesson 2. The first is a simple bulleted list. we’re going to learn all about using bullets and numbers to create order in your document. Microsoft Office Word 2007 makes it easy to organize text with bullets and numbers. Types of Lists There are three basic types of lists that you can create in Microsoft Office Word 2007. The second type is a numbered list.2: Using Bullets and Numbering Making lists is a common part of most documents. In this lesson.

You can also click the drop-down arrow next to either icon to choose a type other than the default. first select the text that you want to add the bullets or numbers to.Microsoft Office Word 2007 Intermediate 84 Creating a Basic List To create a simple bulleted or numbered list. . click either the bullet or the number icon on the Paragraph chunk of the Home ribbon to apply that formatting. Then.

and press the Tab key or use the Indent button on the Home ribbon that many times. . or choose another style using the drop-down arrow.Microsoft Office Word 2007 Intermediate 85 Creating a Multilevel List Creating a multilevel list is the same: select the text and click the multilevel command to apply the default style. Then. select the text that you want to identify as a level.

. and clicked the Increase Indent button ( ) on the Paragraph chunk once. click the Define command at the bottom of any of the three drop-down menus. For bullets. Creating Custom Bullets or Numbers To further customize your bullets or numbers. and its alignment. you can choose a symbol and a font or a picture. we selected the three sub-points.Microsoft Office Word 2007 Intermediate 86 In the example on the previous page.

.Microsoft Office Word 2007 Intermediate 87 For numbers. and alignment. format. font. you can choose a number style.

Microsoft Office Word 2007 Intermediate 88 For multilevel lists. and appearance of each level. indent. . you can adjust the alignment.

Microsoft Office Word 2007 Intermediate 89 You can also create a list style. Once created. . the new styles will appear in the drop-down list for you to use.

. let’s say that you want to number some other points in your document. And.Microsoft Office Word 2007 Intermediate 90 Continuing a List Let’s say that you have a list of major points in your document.

. Note that you also have commands for indents. (You can also click Set Numbering Value to choose what number the list starts at. that command will be available in the right-click menu.) If Word has continued numbering and you wish to restart the numbering. if you wish to create a multi-level list.Microsoft Office Word 2007 Intermediate 91 If you have used the same numbering style. you can right-click on the second set of numbers and choose to continue the numbering.

Microsoft Office Word 2007 Intermediate 92 Removing Bullets or Numbering Removing bullets or numbers is easy: simply select the text and click the command to turn it off. .

and spacing controls. right.3: Using the Paragraph Dialogue The Paragraph dialogue is the central location for formatting your paragraphs. From the drop-down menu. the first set of options you will see are related to alignment. To open it. Applying Alignment When you open the Paragraph dialogue. or justified. indentation.Microsoft Office Word 2007 Intermediate 93 Lesson 2. you can choose left. or center alignment. . It contains alignment. click the option button on the paragraph chunk on the Home ribbon.

or you can check “Mirror Indents” to have options for inside and outside indents. you can indent from the left or the right. . you will see a preview in the bottom of the dialogue.Microsoft Office Word 2007 Intermediate 94 Applying Indentation The next set of controls in the Paragraph dialogue lets us control indentation. and then set the amount in the By text box. You can also choose a first line or hanging indent from the Special menu. Note that as you change settings. Here.

Default line spacing. Provides one and a half times the space of single spacing between lines. . These options offer you much more control than the buttons on the Home ribbon.15 1. On the left. Here’s an overview of the choices: Single 1. you can set the point value before and after the current paragraph. The options on the right hand side let you choose pre-defined line spaces.5 lines Provides a small space between lines.Microsoft Office Word 2007 Intermediate 95 Applying Spacing The last set of options in the dialogue is Spacing.

Sets the exact space between lines. Enter the font point size in the text box. Enter a multiple number in the At box to set spacing at a certain multiple of single spacing. . This can be useful if you’re combining large and small text in a line. You can combine before and after spacing with line spacing. you would enter the number 3 for text to be triple-spaced. For example. and you can combine all spacing options with indent and alignment options.Microsoft Office Word 2007 Intermediate 96 Double At least Provides double the space of single spacing between lines. Exactly Multiple The checkbox at the bottom allows you to remove the spaces between paragraphs of the same styles. Ensures a minimum amount of space between lines. we’ll get to styles in the Advanced manual.

Microsoft Office Word 2007 Intermediate 97 Let’s look at some spacing examples. .

you will be asked to confirm your choice. you can set the current paragraph settings to be the default for this document and future documents by clicking the Default command at the bottom of the dialogue.Microsoft Office Word 2007 Intermediate 98 Setting Defaults If you would like. Once you click this command. .

First. select the text that you want to sort. Then. . click the Sort command.Microsoft Office Word 2007 Intermediate 99 Sorting Text Have you ever had a list of data and wanted to sort it alphabetically? The Sort command on the Paragraph chunk of the Home ribbon can help you do just that.

or Date in the Type field. Numbers. Once your options are set. Make sure Paragraphs is chosen in the Sort By menu. click OK to sort the text. Then. .Microsoft Office Word 2007 Intermediate 100 You will then see the Sort dialogue. choose Text.

However. Next. click the Page Layout ribbon. Word automatically goes to a new line when you reach the end of the current one.4: Using Delineation Tools As you know.) We’ll take a look at all these types of breaks in this lesson. Then. Using Columns Microsoft Word has the ability to divide your text into columns. To do this. first select the text that you want to format. You can also create a section break.Microsoft Office Word 2007 Intermediate 101 Lesson 2. and it creates a new page when you reach the end of the current one. which splits your documents into sections. . (This comes in handy when formatting. you have the ability to manually insert line and page breaks. click the Columns button and choose how many columns you want. and we’ll look at separating text into columns.

there will be times (particularly when typing in a text box or a table) when you want to start a new line without creating a new paragraph. you can set the number of columns (up to 45!) and the width and spacing for each. Once you’re done. you can also use the Breaks menu on the Page Layout ribbon to manually control where text is placed in the columns. After you have inserted columns. However. you should let Word decide where it starts a new line. Inserting a Line Break Usually. you can click the More Columns button.Microsoft Office Word 2007 Intermediate 102 If you don’t like the preset choices. Here. To do this. Word will automatically break the text. . However. click OK to apply the changes. press Shift and Enter.

click the Page Layout ribbon. Inserting a Page Break There are two ways to indicate the end of a page. You can also click to place your cursor where you want the break. Even if you can’t see the special characters. just backspace over it. and click Page. click the Breaks menu.Microsoft Office Word 2007 Intermediate 103 The difference is easier to see when we have formatting marks turned on. Word will remove the break. . The first is by pressing Ctrl and Enter. place your cursor at the new page and press Backspace to remove the break. To remove a line break. You can see the automatic paragraph break at the end of the second line (which happened when I pressed Enter) and a manual line break at the end of the third line. If you later want to remove a page break.

Then. click the Page Layout ribbon. click the Break menu. allowing you to apply different headers and footers and formatting per section. and choose what kind of section break you want to create. complicated documents.) . To insert a section break. (Note that each command has a description of what it will do. you’ll probably find that section breaks will come in handy. Section breaks let you divide your document into sections.Microsoft Office Word 2007 Intermediate 104 Inserting a Section Break If you often create long. click to place your cursor where you want the break to appear.

Using the menu at the top of the dialogue. . Note that each tab in the dialogue has an Apply To menu. where you can choose to apply your settings just to this section. you can choose to change the type of break.Microsoft Office Word 2007 Intermediate 105 If you later decide to change the type of break. open the Page Setup dialogue and click the Layout tab.

Widow/Orphan control Keep with next Keep lines together Page break before This will keep your paragraphs together.Microsoft Office Word 2007 Intermediate 106 Setting Page and Line Break Options There are some options you can set for page and line breaks. (These commands will only be effective if line numbering or automatic hyphenation have been turned on. “Suppress line numbers” will skip line numbers for this section. so one line isn’t stranded at the top or bottom of a page. open the Paragraph dialogue and click the Line and Page Breaks tab. The first set of options deals with pagination. Inserts a page break before paragraphs with this style The next two options deal with more specific paragraph formatting. Keeps all lines in a paragraph on the same page. Keeps paragraphs of the same style on the same page. To access these options.) . Let’s look at each checkbox individually. while “Don’t hyphenate” tells Word not to hyphenate paragraphs or words in this section. This is turned on by default.

You can also click the Tabs button to open the Tabs dialogue box. .Microsoft Office Word 2007 Intermediate 107 You can see a preview of all settings in the Paragraph in the bottom portion of the window. click Default to apply these settings to future documents. click OK to save your changes. or click Cancel to exit without saving your changes.

add page borders. simply click the Insert ribbon. . In this lesson. and change a page’s color. The page will then be added to the beginning of your document. Of course. and choose a style. Adding a Cover Page Cover pages are an exciting new addition to Microsoft Office Word 2007.Microsoft Office Word 2007 Intermediate 108 Lesson 2. All you have to do is add the information in the fields. we will learn how to insert a blank page and a cover page.5: Working with Pages Our next topic is pages. click Cover Page. To add a cover page. We’ll also learn how to set page backgrounds. too. you can add any other elements (such as your own graphics) if you like.

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If you have put the time in to create a cover page that you really like, you can select the cover page and choose to save your selection to the Cover Page Gallery for future use. You can also remove the current cover page with this menu.

Creating a Blank Page
In the last lesson, we learned how to insert page breaks to separate pages. There is also an easy way to create a blank page: you will find the Blank Page command on the Pages chunk of the Insert ribbon.

Simply click to place your cursor where you want the page to appear, and then click the Blank Page command.

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Changing the Page Color
To change a page’s color, first click to place your cursor in the page. Then, on the Page Layout ribbon, click the Page Color command. You will notice as you hover over each color that a preview will appear on the page. Note that this change will apply to the entire document.

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You can choose from theme colors, standard colors, or no color. You can also click the More Colors option to create a custom color.

Or, click the Fill Effects option to see a range of gradients, fill effects, patterns, and pictures that you can apply to your page.

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Adding a Watermark
For a more subtle background, try a watermark. (Watermarks can be text or pictures; they are typically washed out and appear in the background of the page.) You will find the Watermark menu on the Page Layout ribbon.

Simply click a watermark to apply it. You can also use the options at the bottom of the menu to create a custom watermark, remove the current watermark, and save the selection to the Watermark Gallery.

Adding a Page Border
The last option we’re going to look at is Page Border. This option is also on the Page Layout ribbon.

(For example. use the options in the middle to choose a style. a section.) You can also use the menu to choose to apply the border to the whole document. start by selecting a setting from the menu on the left-hand side. you would click the button. Next. or a portion of a section. and/or art. . width. you will see this dialogue: First. use the options on the right to choose what edges you want to have a border applied to. color. to remove the bottom line.Microsoft Office Word 2007 Intermediate 114 When you click this command. Then.

Note which options we chose to obtain the desired effect. . look at this dialogue.Microsoft Office Word 2007 Intermediate 115 As an example.

Microsoft Office Word 2007 Intermediate 116 Here are the results of the dialogue: .

Then. Clicking on this type of link opens the specified page in an Internet browser window. This is the most common type of file. When you click this type of link a new e-mail message will open up in your e-mail program. This is usually used in indexes and tables of contents. We’ll save document and file links for the Expert manual.Microsoft Office Word 2007 Intermediate 117 Lesson 2.) Link to another place in this document. Let’s take a look at the different kinds of links and how to use them. called a hyperlink.com) or other text that you choose (like: Microsoft’s Web site has lots of cool information!). Also called a mailto link. as they will not have the file in the location you have specified. Once that is done. complex projects.microsoft. you will see blue underlined text in your document. It can display the name of the link destination (like http://www. First. Here’s a basic description of how hyperlinks work. (These links will not work if you send the document to someone else. or providing your contact information. with the information in the mailto link filled out. you select the text that you want the person to click. meaning you will be taken to that location when you hold Ctrl and click it. we’re only going to cover hyperlinks and mailto links. To this document To a Web page To an e-mail address In this lesson.6: Adding Hyperlinks Did you know you can insert links in your document to point people to another place? This can be a really useful feature for long documents. pointing people to a Web page. . you insert the link (we’ll talk about how to do that later in this lesson). That blue text is a link. Types of Links There are four types of links that you can create: To an existing file Link to an existing file on your computer.

but there are basically only two fields that you need to worry about. (You can type in the box to change the text. you will see this window: It looks complicated.com). the text you have selected will appear in here. By default.microsoft. click OK to save your changes. You can simply type mailto:<emailaddress> in the Address field (replacing <e-mailaddress> with the address you want to link .com). When you click the Hyperlink button. http://www. http://myfavouritesite. Word will automatically turn it into a hyperlink.) Then. which says Text to Display. The first is the one at the top. (The OK button will not be lit up until both the Text to Display and the Address fields are filled in. or click Cancel to discard them. This is the text that will turn blue and will contain the actual link.Microsoft Office Word 2007 Intermediate 118 Inserting a Link If you type a Web address (say. You can manually turn text into a hyperlink by selecting the text you want to link and then clicking the Hyperlink button on the Insert ribbon. type the Web address you want to point to (for example. at the bottom. Finally.) You can insert a link to an e-mail address one of two ways.

click Hyperlink.Microsoft Office Word 2007 Intermediate 119 to). Then.) If you have recently used the address in a hyperlink. Then. Just select the picture. and fill in your information. you can click its entry in the bottom box to enter it in the E-mail address field. but you can use the same steps to apply hyperlinks to pictures.address2@company. like this: address1@company. click Insert. (You can enter multiple email addresses separated with a semicolon. type in the e-mail address you want to use. click OK to complete the link! We’ve only looked at adding links to text.com. Next.com. Or. you can click on the E-mail Address option on the left hand side of the Insert Hyperlink window. This box is similar to the Web Page box. type in the subject you want the e-mail to have. . You can change the text you want to display as a link using the first box.

Removes the link from the text. Selects the entire link. but does not remove the text itself.Microsoft Office Word 2007 Intermediate 120 Editing a Link After you have inserted a hyperlink or a mailto link. Let’s take a look at the hyperlink context menu and each of its options. Copies the hyperlink to the clipboard. you can edit it by right-clicking on it. Opens the link. Edit Hyperlink Select Hyperlink Open Hyperlink Copy Hyperlink Remove Hyperlink Opens the Insert Hyperlink dialogue box so you can make changes to your link. .

your Internet browser will open to the page specified in the link. it will look like this: A small window will appear above the link telling you what it points to. Other themes will use different colors. You certainly don’t want to click on a link that will give you a virus! If the link looks OK. you can still use it by holding the Ctrl key and clicking it. The e-mail address(es) and the subject (if specified) will already be filled in.) Even if a link has been followed. If it’s a hyperlink. your e-mail program will open a blank message. all you have to do is type in the body and send it. like in the sample photo. Once you’ve followed a hyperlink. just make sure you know where you’re being taken to before you click on the link. . If it’s a mailto link. it will change color: (For the default theme. Following a hyperlink is really easy.Microsoft Office Word 2007 Intermediate 121 Following a Link If you hold down the Ctrl key and place your mouse over a hyperlink. hold down the Ctrl key and click on the blue text. the color will become purple. This is especially important if it isn’t immediately obvious what clicking on the text will do.

The text will remain.Microsoft Office Word 2007 Intermediate 122 Removing a Hyperlink To remove the link from text. . but will no longer be a link. right-click the link and click Remove Hyperlink.

4. B. A. D. D.15 1. 5. D. D.Microsoft Office Word 2007 Intermediate 123 Section 2: Review Questions 1. 6. B. A. C. 3. Where will it appear? Current section Current page Current selection Entire document Where will you find the command to add section breaks? Home ribbon Insert ribbon Page Layout ribbon Page Setup dialogue What is the maximum number of columns you can create? 1 5 12 45 What is Microsoft Office Word 2007’s default spacing? 1 1. 2.5 2 Which of the following is a new feature in Microsoft Office Word 2007? Cover pages Page borders Hyperlinks All of the above . C. D. B. B. B. C. C. A. A. D. C. C. A. Which of the following is not a type of list? Columned Bulleted Numbered Multilevel You have chosen to apply a page color. A. B.

B. A. D. C. A. 9. C. D. C. A. 10. B. B.Microsoft Office Word 2007 Intermediate 124 7. 8. What types of color can you apply to a page? Theme colors Pictures Textures All of the above What ribbon is the Attach Template command found on? Home Developer Insert Page Layout How do you remove a hyperlink? Change the style Use the Ctrl + Shift + K shortcut Right-click the hyperlink and click Remove Hyperlink All of the above Where can you set page and line break options? Paragraph dialogue Page Setup dialogue Font dialogue None of the above . D. C. A. D. B.

change. and remove page numbers  Align text in a header or footer  Add graphics to a header or footer  Insert the date and time in a header or footer  Link and unlink headers and footers  Change the position of headers and footers . format.Microsoft Office Word 2007 Intermediate 125 Section 3: Creating Headers and Footers In this section you will learn how to:  Use a preset header or footer  Edit and remove a header or footer  Add a header or footer to the gallery  Navigate through headers and footers  Use the Header and Footer Tools Design ribbon  Insert.

so we’re going to spend this entire section just on headers and footers. Headers are located at the top of a page while footers are set at the bottom of a page. click the Header or Footer button. To start. and remove a header or footer.Microsoft Office Word 2007 Intermediate 126 Lesson 3. We’re also going to learn about the Selection Gallery. edit. the title of a book appearing at the top of every page would probably be set as a header. Headers and footers are easy to create and edit. Headers and footers can make your document more user-friendly. click the type of header or footer that you want to add. Then. They can also save you a lot of time. Next. Using a Preset Header or Footer One of Microsoft Office Word 2007’s best new features is pre-designed page components. However. .1: Creating Basic Headers and Footers Headers and footers are groups of information set apart from the body of your document. there are a lot of options you can customize. click the Insert ribbon. For example. and make it look polished and professional. This means that you can create a professional-looking header or footer with just a few clicks. as you can make one header or footer look exactly how you want and then those changes will be applied to headers and footers throughout the whole document. We’re going to start by learning how to create.

your changes will be replicated as well. Note that you can format header and footer text just like you would any other. .Microsoft Office Word 2007 Intermediate 127 (Note the scroll bars on the side of the list. Once you’re done. click the Close button on the Header and Footer Tools Design ribbon. All you need to do is add text where indicated. the header will be inserted and replicated to every page. there are over 20 pre-set designs to choose from!) Once you click an option.

When you’re done.Microsoft Office Word 2007 Intermediate 128 Editing a Header or a Footer In the example above. simply double-click any part of the text (even a blank area). This will re-open the Header and Footer Tools Design ribbon and place your cursor at the beginning of the header or footer. . we created a simple header. (Note how after the Header and Footer view is closed. the header appears in lighter text.) To edit the header or footer. click the Close button on the Design ribbon.

double-click the header or footer that you want to add. select all the parts that you want for future documents. you can add your header or footer to the selection gallery. Now. click the Header or Footer button (depending on what you want the selection to be saved as). Next. . First. Then. click Save Selection to Gallery. This way. it will be available for future documents.Microsoft Office Word 2007 Intermediate 129 Adding a Header or Footer to the Gallery If you like.

We haven’t covered building blocks yet. .Microsoft Office Word 2007 Intermediate 130 You will then be prompted to confirm the header or footer information. you should see your header or footer in the appropriate menu. Once you click OK. so we suggest that you just click OK to this dialogue.

4. you have a Link to Previous command. However. it’s easiest to use the Header or the Footer menu.) Last. which we’ll explore in Lesson 3. . double-click the header or footer that you want to remove to place your cursor there. If it’s just text. Removing a Header or a Footer To remove a header or a footer. let’s take a quick look at the Navigation chunk. Then. you can do one of two things. Then. (For more information on sections. If there are more elements. see Lesson 2. you have commands to navigate between sections. click the Insert ribbon and click the Header menu or the Footer menu (depending on what you want to delete) and click Remove Header or Remove Footer.4. First.Microsoft Office Word 2007 Intermediate 131 Navigating Through Headers and Footers We haven’t looked much at the Header and Footer Tools Design ribbon since we’re going to focus on it in the next lesson. The first two buttons let you toggle between the header and the footer. you can delete it.

2: Using the Header and Footer Tools Design Ribbon In the last lesson.) You can also choose from pre-designed page numbers. (We’ll look at these commands in more detail in Lesson 3.Microsoft Office Word 2007 Intermediate 132 Lesson 3. and graphics to your header or footer.) . Header and Footer Tools Use this section to add or change a header or footer. we’ll take a closer look at the ribbon. we used a few commands on the special ribbon that opens when we create a header or footer. Insert Commands Here you will find commands to add the date and time. Quick Parts (including document properties and fields).4. (These are the same menus you will find on the Insert ribbon. In this lesson.

The first two buttons let you toggle between the header and the footer.4. Position Options This chunk lets you control the exact position of the header and the footer on the page. Then. you have a Link to Previous command.4. which we’ll explore in Lesson 3. Header and Footer Options Our next chunk lets us control how your header or footer will behave. You can also choose to show or hide document text when editing the header/footer.) Last. You can also align text.Microsoft Office Word 2007 Intermediate 133 Navigation Commands We learned about this chunk in the last section. see Lesson 2. . (For more information on sections.4. You can choose to have a different header or footer for your first page and/or for odd and even pages. which we’ll learn about in Lesson 3. you have commands to navigate between sections.

.Microsoft Office Word 2007 Intermediate 134 Closing Header and Footer View The last option lets you close Header and Footer view.

Before we get started. But what if you just want plain old page numbers? That’s just what we’re going to learn in this section. you should always use Word’s automatic page numbering feature rather than trying to number the pages yourself. you will see this menu: . when you click the Page Numbers command.Microsoft Office Word 2007 Intermediate 135 Lesson 3. On either ribbon. Second. Inserting Page Numbers You can add page numbers from the Insert ribbon or the Header and Footer Tools Design ribbon. First. you can format page numbers as you would other text.3: Inserting Page Numbers So far. let’s go over a few basic points. as they typically go at the top or bottom of the page. page numbers are treated as headers and footers. we’ve learned how to insert headers and footers. Last.

or in the margin). you will see another menu: .Microsoft Office Word 2007 Intermediate 136 When you choose where you want your page number to go (top or bottom of page.

Microsoft Office Word 2007 Intermediate 137 You can also click the Current Position menu to see only those styles that have text in the current position of your cursor. Just like pre-designed headers or footers. . simply click the style that you want to apply.

you can choose another page number style from the Page Number menu at any time.Microsoft Office Word 2007 Intermediate 138 Changing Page Numbers Like headers and footers. .

If you want to change the style of numbers. using either the Top of Page or the Bottom of Page menu. open the Page Number menu. Simply select it and format it. Here. you can save the selected page number to the gallery. . And. if you create a selection that you would like to use later.Microsoft Office Word 2007 Intermediate 139 Formatting Page Numbers You can format page numbers as you would any other text. you will see a command to format page numbers.

choose how to number the pages. you can choose a number format.) Then. . click to place your cursor in the set of page numbers that you want to remove. (Remember.) Removing Page Numbers To remove your page numbers. then it doesn’t matter where your cursor is. (These settings can be modified at any time. different sections can have different page numbers. you will see this dialogue: Here. and choose to include a chapter number. If you don’t have different sections.Microsoft Office Word 2007 Intermediate 140 When you click this command. click the Page Number command on either the Insert ribbon or the Header and Footer Tools Design ribbon and click Remove Page Numbers.

Aligning Text The best way to align text in a header or footer is to use the Insert Alignment Tab command on the Header and Footer Tools Design ribbon. First. click Insert Alignment Tab. In this lesson. click to place your cursor in front of the text that you want to align.4: Doing More with Headers and Footers In Lesson 3.Microsoft Office Word 2007 Intermediate 141 Lesson 3. Then.2. we’ll take a closer look at how to use those features. we learned about the neat things you can do with the Header and Footer Tools Design ribbon. .

(You can also use the commands on the Insert ribbon. Once you click OK.) . you can choose an alignment and a leader (characters that will fill the space between the margin and the text). Then. Adding Graphics To add a graphic. your header will be aligned. first click where you want to place the image. click either the Picture or the ClipArt button on the Insert chunk of the Header and Footer Tools Design ribbon.Microsoft Office Word 2007 Intermediate 142 In the dialogue that opens.

. you will see a task pane so that you can search for a suitable photo. a dialogue will open so that you can browse to and choose your picture. If you choose the ClipArt command. simply click it to insert it. When you find a good picture.Microsoft Office Word 2007 Intermediate 143 If you choose the Picture command.

Inserting the Date and Time You can also add the current date and time to your header or footer with the Header and Footer Tools Design ribbon. Despite what you may see.Microsoft Office Word 2007 Intermediate 144 Note that you can resize photos simply by dragging the edges. the header or footer will adjust to accommodate the new size. You can also use the Alignment Tab commands to align your photo. .

Note that you can align the date and time using the Insert Alignment Tab command.) Let’s take a look at an example. however. . Linking and Unlinking Headers and Footers By default. it will.Microsoft Office Word 2007 Intermediate 145 When you click this command. Then. click OK. a change made in one header or footer applies to all headers or footers. You can also check “Update automatically” so that the current date and time is always displayed. place your cursor in the first page of the header you want to unlink and click the Link to Previous button. (Headers and footers are linked and un-linked separately. (Note that the name of this button does not change whether you are linking or unlinking headers and footers.) Note that you must have a section break at the point that you want the headers and/or footers to change. To break the link between headers. so you must manually un-link the headers or footers to reverse that change. and you can format it using regular text tools. you will see this dialogue: Simply choose a format from the list on the left. appear toggled if linking is on.

Notice how there is a section break at the end of the page.Microsoft Office Word 2007 Intermediate 146 Here is page 2 of our document. .

even though it is a new section.Microsoft Office Word 2007 Intermediate 147 Now. . We need to click Link to Previous to un-link the two sections. look at page 3. Notice how the header for page 3 is the same.

.Microsoft Office Word 2007 Intermediate 148 Now we can edit the header on the third page without affecting the second page. you can type in dimensions to set how far the header or the footer will appear from the top of the page. Note that there is also no longer a tag that says. “Same as Previous.” Positioning Headers and Footers The last set of commands that we will look at is the Position chunk on the Header and Footer Tools Design ribbon. Here.

A. How do you change page numbers to Roman numerals? Type the numerals in yourself Use the Format Page Number dialogue Add another header Add another footer What ribbons can you use to format your header and footer elements? Home Insert Header and Footer Tools Design All of the above Which of the following is not an Alignment Tab choice? Centre Left Justified Right Where can you not place page numbers? Top of page Center of page Margins Bottom of page How do you close Header and Footer view? (Select all that apply. B. C. 3. C. 4. 5. B. A. C. A. D. C. A. D.) Double click in the text Press Esc Press Ctrl and H Click the Close command on the Header and Footer Tools Design ribbon You have created a section break but the headers are still the same throughout your document! What should you do? Create a new document Add a footer Unlink the headers Add a new header . D. B. C. D.Microsoft Office Word 2007 Intermediate 149 Section 3: Review Questions 1. D. 6. B. B. 2. B. C. D. A. A.

9. B. C. B. C. 8. A. D. Which command is not found on the Insert chunk of the Header and Footer Tools Design ribbon? Page Numbers Quick Parts Date and Time ClipArt You have spent a lot of time creating a footer that includes your company logo. D. 10. A. C. B. D. A. B. A. How do you save it for future use? Headers and footers cannot be saved Use the Footer menu to save it to the Gallery Copy it to the Clipboard None of the above How do you remove page numbers? From the Header menu From the Footer menu From the Page Number menu All of the above What is the easiest way to switch between the header and the footer in a document? Buttons on the Navigation chunk of the Header and Footer Tools Design ribbon Home and End keys Tab button Enter key .Microsoft Office Word 2007 Intermediate 150 7. C. D.

Microsoft Office Word 2007 Intermediate 151 Section 4: Using Time Saving Tools In this section you will learn how to:  Set your language  Check your spelling and grammar  Use the spelling and grammar context menu  Set spelling and grammar options  Use hyphenation  Use word count  Use the Research pane  Use the Thesaurus  Translate a document  Use translation ScreenTips  Use and customize AutoCorrect  Insert the date and time  Insert a symbol  Insert special characters  Enable Smart Tags  Recognize types of Smart Tags  Make Smart Tags appear  Use Smart Tags .

checking spelling and grammar. . click the Set Language command on the Proofing chunk of the Review ribbon.1: Using Language Tools Microsoft Office Word 2007 has many tools to make you look like a master of the English language… even if you aren’t! In this lesson. and performing a word count. You can also click the Default button to make this language the default for all new documents. we’ll learn about controlling hyphenation.Microsoft Office Word 2007 Intermediate 152 Lesson 4. Setting Your Language Before you ask Word to check your document for errors. Then. To set your language. choose your language from the dialogue that appears. it’s best to make sure it knows what language you’re speaking.

Microsoft Office Word 2007 Intermediate 153 Using the Spelling and Grammar Context Menu The way that Microsoft Office Word checks for spelling errors is by checking every word in your document against its dictionary. then it is considered incorrect. set our language. it will underline it with a red line.) The next set of options lets us tell Word how to AutoCorrect this error. this may not actually be true. . You can click any of these suggestions to replace the misspelled word with the selected word. ignore all instances of the word. but we’ll get to that in a bit. You can right-click on this line to see spelling suggestions.) When Word does find an incorrect spelling. perform a full spell check. and look up the word in the Research pane. If a word is not in the dictionary. (Of course. you have a list of spelling suggestions in bold. You can also choose to ignore the word. (This last option is handy if the word is correct but Word picks it up as incorrect. At the top. or add the word to the dictionary.

(Options will differ depend on the error selected.) Like spelling or grammar errors. Word will underline it in green. “their” instead of “there”) it will underline it in blue. You can also choose to ignore the error. . run a full grammar check. If Word thinks you have used a word incorrectly (for example. or view help about the current error. we have options in bold for correcting the error. (This is a new feature in Microsoft Office Word 2007. You can right-click on the error to see options for correcting it.Microsoft Office Word 2007 Intermediate 154 If you have made a grammar error.) Like spelling errors. you can right-click the word to see suggestions.

Microsoft Office Word 2007 Intermediate 155 Running a Spelling and Grammar Check The right-click menus are great for quick fixes. (You can also use the F7 shortcut key. Change this word to the word selected in the Suggestions box or to what you have typed in the top window. . You can perform this command from the spelling or grammar context menus.) Once you click the Spelling and/or Grammar command. you can choose from the following options: Ignore Once Ignore All Add to dictionary Change Ignore this particular word. or from the Proofing chunk on the Review ribbon. Word will look for the first incorrect word or sentence. it’s easier to run a full spelling and grammar check. In the dialogue that appears. Add this word to the dictionary so it is never identified as incorrect again. Ignore this word every time it appears in this document. but if you’re going to check your whole document.

automatically correct this word to the word selected in the Suggestion box. (You can type in this window to make changes to the sentence shown. Word will continue checking your document for errors. When typing. Cancels the spell check. in the sample above it says “Or or Nor. You will have to go through this process for each word that is identified as misspelled. Once you have clicked one of those options.) At the top part of the screen. Choose to check grammar along with spelling. Here’s the window you will see if Word picks up a grammar error: The same concepts apply to this box. Change spelling and grammar options.) At the top of this window will be a brief explanation of what the trouble is. . (Note that the options may differ depending on the error detected. We also have buttons on the right hand side of the screen to choose how we want to treat this error: Ignore Once Ignore this error. Word will show you the sentence it thinks is grammatically incorrect and will highlight the trouble part of the sentence.” The bottom part of the grammar checking screen gives you suggestions on how to change the word or sentence.Microsoft Office Word 2007 Intermediate 156 Change all AutoCorrect Check Grammar Options Cancel Change all instances of this word to the word selected in the Suggestions box.

especially if a word is spelled correctly but used incorrectly.Microsoft Office Word 2007 Intermediate 157 Ignore Rule Next Sentence Change Explain Check Grammar Options Undo Cancel Ignore the rule that applies to this error. Open a new window explaining this grammar concept. . Skip this error without making any changes. Change the current sentence to the selected suggestion. Choose to check grammar along with spelling. Once you have addressed all spelling and grammar errors. You should always read through your document to make sure it is correct. Cancels the spell check. Change spelling and grammar options. Word will let you know that the check is done. Reverse the last change made. Note that Word will not pick up on all spelling and grammar errors.

Outside of the dialogue. you can open these options by clicking the Office menu. select custom dictionaries. you can set AutoCorrect options (which we’ll discuss in the next lesson). and clicking the Proofing category.Microsoft Office Word 2007 Intermediate 158 Setting Spelling and Grammar Options In the Spelling and Grammar dialogue. choosing Word Options. choose exceptions and rules for your spell check. Here. click OK to apply them and close the dialogue. we had a button for options. and choose to hide or show spelling and grammar errors. . Once your options are set.

First. click the Page Layout ribbon. or manual.Microsoft Office Word 2007 Intermediate 159 Controlling Hyphenation In some situations. let Word do the hard work. . Then. you may need a document to be hyphenated.) You can also click Hyphenation Options to control how Word hyphenates your document. (Automatic will automatically hyphenate your document. pages. Rather than trying to manage it yourself. while Manual will prompt you each time Word encounters a word that needs to be hyphenated. automatic. Luckily. You can view a quick count in the status bar: You can click the Words item in the status bar or click the Word Count command in the Proofing chunk of the Review ribbon to perform a word count. click the Hyphenation button on the Page Setup chunk. and more for you. Microsoft Office Word 2007 offers you a tool that will count words. You can choose none. Performing a Word Count We’ve all written papers or reports that had to be a certain number of pages.

Next. much like the Word Count dialogue. you can see averages of those elements. you can see how easily readable your document is. Then. The Flesch Reading Ease section will show a number from 0 to 100. (The average document has a Flesch Reading Ease score .Microsoft Office Word 2007 Intermediate 160 The Word Count dialogue will provide statistics on all parts of your document. The top part offers a count of various elements in your document. with a higher score indicating easier reading. You can also check the “Show Readability Statistics” option in the Proofing section of Word’s options to see advanced statistics at the end of a spell check.

Microsoft Office Word 2007 Intermediate 161 between 6 and 70.) .) The Flesch-Kincaid Grade Level section will tell you. (Most business writing is written at a Grade 8 or 9 level. on average. what grade could read this document. you can see that this document is far too simple for those purposes.

definitions. The first is to right-click a particular word and click Look Up. such as encyclopedia articles. Performing Research You can use Word’s research tools to look up information. we’re going to learn how to use some of Word’s tools to help you automatically perform corrections and perform research right within Word. There are two ways to look up a word.2: Using Research Tools In this lesson. . and more.Microsoft Office Word 2007 Intermediate 162 Lesson 4.

Anything in blue is a hyperlink that you can click on to see more information.Microsoft Office Word 2007 Intermediate 163 The other way is to click the Research button on the Proofing chunk of the Review ribbon. You can also type anything in the “Search for” box and click the green arrow to perform research on that topic. you will see the Research task pane open on the right hand side of the screen. Either way. .

just click it. and look at the list. . The first way is to right-click a word. choose Synonyms. If you want to replace the current word with a word in the list.Microsoft Office Word 2007 Intermediate 164 You can even use the menu to choose what areas you search in. There are two ways you can check for synonyms and antonyms of words. Using the Thesaurus The thesaurus also takes advantage of the Research task pane.

click Thesaurus in the right-click menu or in the Review ribbon to open the full tool. Note that although we clicked Thesaurus. Now you can use the Research pane to find an appropriate synonym. the word Research is lit up in the Review ribbon because the Research pane is turned on.) .Microsoft Office Word 2007 Intermediate 165 If you don’t see an appropriate word. (You can click the Research button again or click the X in the Research task pane to close the pane.

right-click a word and choose from the menu of options. You can. clicking on a word in the research pane won’t replace the current word. .Microsoft Office Word 2007 Intermediate 166 Unlike the research feature. it will just change your search. however.

click a language. .Microsoft Office Word 2007 Intermediate 167 Translating a Word If you want an easy way to translate a word or two. Now. we’ll pick Spanish. Then. To turn the feature off. when you hover your mouse over a word. simply click the Translation ScreenTip button again and click Turn Off Translation ScreenTip. you will see a balloon appear with possible translations. click the new Translation ScreenTips button on the Proofing chunk of the Review ribbon. For this example.

. you will see instructions in the Research task pane. Simply choose your language and click the green arrow. Use the Translate feature instead. which means that it may be viewed by others. Once you click this command. translation ScreenTips aren’t going to do you much good.Microsoft Office Word 2007 Intermediate 168 Translating a Document Obviously. You will then see a warning explaining that your document will be sent in unencrypted format. if you want to translate an entire document.

. Notice the warning at the bottom (in Spanish in the example above) that states that as this is a computer translation. it may not be complete or accurate.Microsoft Office Word 2007 Intermediate 169 If you click Yes. your document will be translated.

If you put your mouse over one of those changed words. We’ll also learn about inserting special types of text. It corrects common spelling and grammar errors. such as the date and time. we’re going to learn about a tool that will correct text. you will see a menu of options. If you click on the lightning bolt. you will see a little lightning bolt appear. and special characters.3: Inserting Pre-Defined Text Microsoft Office Word 2007 has many tools to help you save time. Using and Customizing AutoCorrect Have you ever been typing and seen your words change before your eyes? This is Word’s AutoCorrect feature at work. Here.Microsoft Office Word 2007 Intermediate 170 Lesson 4. We can choose to undo this action or have Word stop auto-capitalizing. symbols. In this lesson. we can see that Word automatically capitalized the first letter of our sentence. .

Microsoft Office Word 2007 Intermediate 171 If you click the third choice. Control AutoCorrect Options. you will see this dialogue: .

or click an option to enable it. Simply uncheck an option to disable it. You can easily add or delete a correction using the fields provided. Inserting the Date and Time To insert the current date and time. . you can choose from a variety of options. click the Date and Time command on the Text chunk of the Insert ribbon.Microsoft Office Word 2007 Intermediate 172 Here. you also have a list of corrections. At the bottom. You will then see a dialogue where you can choose from a number of date and time formats.

) When you’re ready. click OK. . Note that dates and times can be formatted like regular text. (This option is found just above the OK button. choose if you want the date and time to be static or to update automatically.Microsoft Office Word 2007 Intermediate 173 Simply click a format to choose it. Then.

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Inserting a Symbol
You will also find a command to insert symbols on the Insert ribbon. Click the Symbol button and then click a symbol from the recently used list.

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If the symbol you’re looking for isn’t here, click More Symbols to display the older style dialogue.

Here are the steps to follow to insert a symbol.

 

Pick the font you want to use. By default, Word will display symbols in the current font. Choosing a font can be important as some fonts (such as Wingdings) are all symbols and contain symbols not seen in other fonts. Click a symbol to select it for insertion, or use the scroll bar to scroll through the symbols. (Scrolling may change the font and/or subset.) Click the Insert button to insert the selected symbol into your document. Once you click the Insert button, the Cancel button will become a Close button.

You can also use the AutoCorrect button or the Shortcut Key button to make inserting this symbol easier in the future.

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If you want to format or delete the symbol, you can do so just as you would format normal text.

Inserting Special Characters
To add special characters, choose More Symbols from the Symbols menu.

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Then, click the Special Characters tab.

Then, simply click a character to select it and then click Insert. You can also view and edit the AutoCorrect and Shortcut Key commands using the buttons at the bottom.

places. These custom actions are called Smart Tags. click the Office menu and click Word Options. First.Microsoft Office Word 2007 Intermediate 178 Lesson 4. . so that you can perform actions with Word that you would normally perform with other applications. Enabling Smart Tags There are a few steps that you must take to make sure Smart Tags appear.4: Using Smart Tags Microsoft Office Word 2007 can identify types of text (including people. and in this lesson we’ll learn all about them. and dates) and apply a menu to it.

click the Advanced section. Under Display.Microsoft Office Word 2007 Intermediate 179 Then. make sure “Show Smart Tags” is checked. .

Microsoft Office Word 2007 Intermediate 180 Next. At the bottom. click the Add-Ins category. . choose Smart Tags from the Manage menu and click Go.

Then.Microsoft Office Word 2007 Intermediate 181 This will open the following dialogue. company reports. Date Financial Symbol Dates Stock symbols . click OK. check the Smart Tags that you want to appear. First. Obtain stock quotes. and news on the selected company. Allows you to schedule appointments. Then. make sure “Label text with smart tags” and “Show Smart Tag Actions buttons” are checked. click Check Document to make sure text that has already been entered is labeled with Smart Tags. and view a map. Types of Smart Tags Microsoft Office Word 2007 offers many types of Smart Tags. Finally. add the address to your Outlook contacts. Here is an overview of the default tags included. Type of Tag Address What it recognizes Street addresses Options Allows you to obtain driving directions.

When you place your mouse over the smart tag. Allows you to place a call and add the number to your contacts. and meeting features are designed to work with Microsoft Office Outlook 2007. Allows you to obtain driving directions. Additional options will be available if the person is in your Outlook contacts. contact. add the person to your contacts. Send an e-mail. Making Smart Tags Appear You can tell when Word has added a smart tag because it will have a purple dotted line under it. You can then click on the arrow to see actions you can take for that item. Allows you to schedule appointments. and view a map. here’s what a Date Smart Tag menu looks like: . Place Street addresses Telephone Number Time Formatted phone numbers Time Note that e-mail. an “I” icon will appear. add the address to your Outlook contacts. For example.Microsoft Office Word 2007 Intermediate 182 Measurement Converter Person Name Metric or imperial measurements First and last names Convert from metric to imperial or vice-versa. or schedule a meeting.

if we choose to display a map… . stop recognizing the current Smart Tag. (You can use this latter choice to open the AutoCorrect dialogue.) For example. You can also use the options in the menu to remove the Smart Tag. or control Smart Tag options. simply click it. where we chose which Smart Tags to display.Microsoft Office Word 2007 Intermediate 183 The options are different if you click on an address Smart Tag: Using Smart Tags To perform any action in a Smart Tag menu.

.Microsoft Office Word 2007 Intermediate 184 An Internet Explorer window will open with a map of the selected location.

C. You can choose from a number of formats. A.Microsoft Office Word 2007 Intermediate 185 Section 4: Review Questions 1. A. D. A. C. It can be set to update automatically. B. 3. It can be formatted like regular text. 2. B. C. What is the best way to do this? Translate the entire document Use Translation ScreenTips Get out the dictionary Find a person who speaks Spanish What will Word not AutoCorrect? Two capitals together Capitalizing the beginning of sentences Capitalizing names Typing the letter “i” by itself and as lowercase . A. D. D. 4. 5. A. B. D. C. B. B. B. 6. D. D. C. Which of the following tools are accessible through the Research pane? Thesaurus Translation Encyclopedia articles All of the above Where do you control hyphenation from? Home ribbon Insert ribbon Page Layout ribbon Review ribbon Which of the following statements about the date and time is false? Formats are the same for all languages. A. C. What does the Flesch Reading Ease score measure? Grade level needed to read the document Number of words in the document Pages in the document How easy the document is to read on a scale of 1 to 100 You want to translate one word into Spanish.

D. D. D.) Proofing options Advanced options Review ribbon Home ribbon What is the shortcut key for running a spell check? Ctrl + S F7 Shift + C Esc key . 10. A. A. B. A. B. D. C. C.) It’s not completely secure It may not be correct Your original document will be deleted There are no dangers Where can you set your language? (Select all that apply. 8. A. How can you perform a word count? Status bar Review ribbon Performing a spell check All of the above What’s the danger of translating your document via an Internet translator? (Select all that apply. C. 9. C. B.Microsoft Office Word 2007 Intermediate 186 7. B.

Microsoft Office Word 2007 Intermediate 187 Section 5: Finishing Your Document In this section you will learn how to:  Use themes  Use color schemes  Use font schemes  Use effect schemes  Use all steps of the Mail Merge wizard  Use the Mailings ribbon  Manually select a starting document for a merge  Select and edit recipients for your mailing  Use fields and rules  Preview and complete a merge  Fax a document  E-mail a document as an attachment  E-mail a document as a PDF attachment  Use e-mail features .

we’ll learn about themes and their three different sub-components: effects.Microsoft Office Word 2007 Intermediate 188 Lesson 5. . and color schemes. consistent look quickly and easily. In this lesson. font. These themes can help you achieve a professional.1: Making Your Document Consistent One of Microsoft Office Word 2007’s most exciting new features is its wide variety of predesigned themes.

Microsoft Office Word 2007 Intermediate

189

Using Themes
Themes are a combination of preset colors, fonts, and effects. To apply a theme, click the Page Layout ribbon and click the Themes button. As you mouse over each theme, you will see a preview applied to your document (if you have theme elements such as page backgrounds, headers, or diagrams). Simply click the new theme to apply it. In the sample image on the previous page, the Verve theme was applied. Because we used headings and theme colors to format the document, Word will update each item as we mouse over new themes.

Note that the Themes menu also contains commands to reset the current theme, find more themes, browse for theme files, and save the current theme.

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Using Theme Colors
So let’s say that you like a theme’s font and effects, but you don’t like the colors as much. Or, let’s say you want to change the colors in your document without changing the other elements. To do this, click the Theme Colors button on the Page Layout ribbon. As you mouse over each set of theme colors, you will see a preview applied to your document. Note, however, how the font doesn’t change. As well, the look of the diagram basically stays the same.

You can also click Create New Theme Colors to set your own major and minor font groups.

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191

Using Theme Fonts
You can also change the font scheme independently of other items. Each font scheme contains a major font (for headings) and a minor font (for the body). To see the font schemes, click the Theme Fonts button on the Page Layout ribbon.

Once again, you can mouse over each option to see a preview applied to your document. You can also click Create New Theme Fonts to create your very own personalized theme.

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192

Using Theme Effects
Each theme also comes with its own way of displaying effects. These effects are applied to objects like SmartArt and text boxes. To change the current effects scheme, click the Theme Effects button on the Page Layout ribbon and click an effect.

If any effects are visible in your document, you will see a preview applied to it.

pulled from an application (such as your Outlook contacts). Many people get the look of a small mammal caught in the path of a large vehicle when mail merge is mentioned. a letter. A record is one set of data in your data source. .Microsoft Office Word 2007 Intermediate 193 Lesson 5. You would like to have it personalized for everyone. or a label) and merge it with a data source (such as a list of addresses). or created during the mail merge. mail merge can be one of the best time-saving tools in Word. but you have 50 people on your mailing list! You can use mail merge to create the letter and then merge it with your address list so that each letter is addressed to the recipient. For example. Unfortunately. and e-mail address. mailing address. let’s say you want to send a Christmas newsletter summing up the events of the year to all the members of your family. For example. the <<Address Block>> merge field marks where each person’s address will go. a record from your Outlook contacts could contain the person’s first and last name. such as a list of addresses. Record The easiest way to perform a mail merge is by using the Mail Merge wizard. so we’re going to devote this whole section to the various options in the wizard. we’re here to change that! Mail Merge Basics Mail merge is when you take a document (such as an e-mail message. For example. it’s also the most misunderstood. The finished result is customized to each entry in the data source. This is the file that contains the personalized information. Here’s a list of terms you’ll hear in relation to a mail merge: Merge fields Data Source These are the places where Word will insert your data.2: Using the Mail Merge Wizard When used properly. Data sources can be existing files (such as Access databases).

. Then. click the Mailings ribbon.Microsoft Office Word 2007 Intermediate 194 Starting the Wizard and Choosing a Document To start the mail merge wizard. You will then see a task pane on the right hand side of your screen. click Start Mail Merge and click the Step by Step Mail Merge Wizard command. prompting you to choose a document type.

but the basic concept remains the same.Microsoft Office Word 2007 Intermediate 195 For this example. . we’ll stick with letters. The remaining steps may differ slightly depending on the document you’re creating.

meaning a document that you’ve created but isn’t open.Microsoft Office Word 2007 Intermediate 196 Selecting a Starting Document Once you finish Step 1 and click Next: Starting Document. click Next. you will be able to choose what document you want to use for the mail merge. so we’ll choose the current document. (Note that you can also use a template or an existing document. . In this case.) Once you’ve chosen the document. we’ve already created a letter.

. your choices will be different. you will be prompted to choose the recipients. Depending on the option you select. Once you pick a source and choose the specific list (or type a new list).Microsoft Office Word 2007 Intermediate 197 Selecting Recipients Step 3 of the Mail Merge Wizard prompts you to choose who the mailings will be sent to.

you can click Next in the task pane to proceed to the next step. filter. . Note that there are tools at the bottom of the dialogue that can help you sort. find.Microsoft Office Word 2007 Intermediate 198 Simply check a contact to include it or uncheck a contact to remove it. Once you click OK. These tools can be very useful if you have a large list. and manage your addresses.

If you haven’t already done so. if we click Address Block. For example. you can create your letter.Microsoft Office Word 2007 Intermediate 199 Creating Your Document In the fourth step. You can also click inside the document and then click each link to specify more information about the field. we will be prompted to format the address block: . you can type the text that will be the same for each document.

. click Next. You can use the arrows in the task pane to scroll through the recipients. Once your fields are in place.Microsoft Office Word 2007 Intermediate 200 These fields will then appear in your document with angle brackets around them. Previewing Your Document Step 5 will show you a preview of your document. They will be customized for each recipient when you perform the merge.

we can edit the individual letters or we can simply choose to print them. . the merge will actually be performed. In either case. click Next to proceed to Step 6.Microsoft Office Word 2007 Intermediate 201 If you need to make any changes to the recipients. If you’re all set. Completing the Merge In Step 6. You can also click the Previous link in the task pane to go back to any step. In this case. click Edit Recipient List in the task pane. These options will vary depending on the document type that you’re creating. the merge will be performed to a new document so that you can still make changes to the original letter and re-merge them.

you may want to use the mail merge tools independently of the wizard.3: Performing a Manual Mail Merge Although the mail merge wizard is great for creating basic documents. Choose what kind of mail merge you want to start. we’ll talk about how to manually insert fields into your document and perform a mail merge without the wizard.) In this lesson. Highlight fields that will be merged to each record. Create Envelopes Click this button to open a special dialogue that will allow you to create envelopes. (You can also use the Mailings ribbon to enhance a wizard-created merge. Labels Start Mail Merge Start Mail Merge Select Recipients Edit Recipient List Write and Insert Fields Highlight Merge Fields Address Block Greeting Line . which does contain all the features you will need. Using the Mailings Ribbon Microsoft Office Word 2007 has far too many mail merge features for us to cover them all in depth. Create and insert a greeting line merge field.Microsoft Office Word 2007 Intermediate 202 Lesson 5. However. If that’s the case. we will take a look at the Mailings ribbon. Choose the source for your recipient list. Click this button to open a special dialogue that will allow you to create labels. once you become comfortable with the process you may find the wizard too cumbersome and time-consuming. Make changes to your recipient list. Create and insert an address block merge field.

Simply click the Start Mail Merge button and choose the document type. If you are creating labels and have made any changes.) Match fields in your recipient list to merge fields. . (We’ll look at these options in detail in a moment. Match Fields Update Labels Preview Results Preview Results Find Recipient Auto Check for Errors Finish Finish and Merge Find a particular recipient.Microsoft Office Word 2007 Intermediate 203 Insert Merge Field Rules Insert other types of merge fields. Complete the merge. Navigate through merged records. Create rules for an advanced merge. Check your mail merge for problems. Selecting a Starting Document If you’re performing a mail merge on your own. Preview your merge. click this button to update them. you should choose a starting document so that Word gives you the appropriate options.

You will then be prompted to customize that element. Adding Fields To add fields. place your cursor where you want the field to appear and click any field name in the Write and Insert Fields chunk of the Mailings ribbon.Microsoft Office Word 2007 Intermediate 204 Selecting and Editing Recipients To choose your recipients. just as we did with the Mail Merge wizard. If you ever need to edit the list. click Edit Recipient List (next to Select Recipients). . Once you choose a source. you will see a dialogue prompting you for more information. click the Select Recipients button on the Mailings ribbon and then choose a source for your recipient list.

Skips the record if certain conditions are met. insert this field at the beginning of your document. Inserts next record into the current document if conditions are met.) When you complete the merge. bookmarks are mainly used to indicate where to insert Ask text. This will add a number to each label. If a field equals a certain value. Word will insert a different text string.Microsoft Office Word 2007 Intermediate 205 Adding Rules Rules are like fields. Word will ask you what text you want to put in and place that text at each bookmark as it merges each record. Fill-in If…Then…Else… Merge Record # Merge Sequence # Next Record Next Record If… Set Bookmark Skip Record If… . Else. Counts the number of successfully merged records. first click to place your cursor at the position that you want the rule. except that they operate on conditions. To add a rule. Ask If you have created bookmarks. This dialogue box lets you set exceptions for your merge. Then. Then. Sets a bookmark at a specified location. In a mail merge. Let’s take a look at each option. (Text can be different for each record. Word will insert a certain text string. Inserts the next record into the current document. Word will ask you what text you want to place in this field as it merges each record. click the Rules button on the Write and Insert Fields chunk of the Mailings ribbon and click the rule that you want.

Note that this command can be toggled on and off. click the Preview Results button. giving you an easy way to check what the finished product will look like. Once your document is ready to be merged. .Microsoft Office Word 2007 Intermediate 206 Previewing and Finishing the Merge To preview the results of your merge. click the Finish and Merge button and choose your option.

Follow the program’s directions to send your fax. Your Internet fax provider (or an e-mail window) will then open. you will be able to send your document via fax. . click Send. Simply click the Office menu. we’re going to look at the various ways to send a document electronically. and click Internet Fax. specifically via e-mail and fax.4: Sending a Document Electronically For the last lesson of this manual. Faxing a Document If you have subscribed to an Internet fax service.Microsoft Office Word 2007 Intermediate 207 Lesson 5.

. type your message. and click E-mail. click the Office menu. Simply type in your recipient. click Send. A new Outlook window will open. and click Send.Microsoft Office Word 2007 Intermediate 208 E-Mailing a Document as an Attachment To send your document as a basic e-mail attachment.

Microsoft Office Word 2007 Intermediate 209 .

Microsoft Office Word 2007 Intermediate 210 E-Mailing a Document as a PDF or XPS Attachment If you have the appropriate add-in installed (see Lesson 1. type your message. If you click either of these options. and click Send. simply type in your recipient.2). Once again. you will also find options in the Send menu to send your document as a PDF and/or XPS attachment. . an Outlook window will open with your document as that type of attachment.

Like Word’s ribbons. here is where you can format text and check spelling. simply click a command to perform the action. . the new message window features four ribbons. and set priority. Styles. Message Like the Home ribbon in Word. Like Microsoft Office Word 2007. tables. Use this ribbon to set your theme. such as the ability to flag messages. you will find commands to add pictures. Like Word’s Insert ribbon. Paragraph. attach other files. and more here.Microsoft Office Word 2007 Intermediate 211 Using E-Mail Features We just saw that when sending a document as an attachment. and control delivery options. let’s take a look at some of the most popular features. You will also find basic features here. plus a Zoom button. Although the Outlook program is worth several manuals on its own. and Editing. diagrams. choose the format. Insert Options Format Text This ribbon contains the same features as Word’s Home ribbon: Clipboard. Font. an Outlook window opened.

and Fonts SmartArt. D. A. C. D. Colors. B. C. A. 3. D. Else. 4. B. How many steps are there in the mail merge wizard? 1 6 12 10 Which of the following is not a mail merge rule? Ask Next Record InputBox Set Bookmark Which of the following is a valid address source? Excel spreadsheet Word document Access database All of the above What does the “If…Then…Else” rule do? If a field equals a certain value. Colors. B.) Set up your e-mail account in Outlook Install the PDF add-in Reboot your computer Save your document . and Charts Fonts. A. C. and Effects Tables. C.Microsoft Office Word 2007 Intermediate 212 Section 5: Review Questions 1. and Sizes Before e-mailing a document as a PDF attachment. D. Word will insert a certain text string. 6. B. C. D. A. Text Boxes. 2. A. Images. Word will insert a different text string Numbers pages Adds your name to every letter Prompts you for input What are the three elements of a theme? Styles. you must… (Select all that apply. B. B. A. 5. C. D.

D. D. Which of the following features is not found on the Mailings ribbon? Insert Merge Field Envelopes Themes Preview Results Which of the following statements is false? You can create your own custom colors You can save your own themes You can use a combination of elements from different themes You can create effects schemes Which Word ribbon is the Format Text ribbon in Outlook most like? Home Insert Page Layout View Which of the following is not a merge document type? Letters Fax Envelopes Labels . C. B. A. D. 8. C. D. A. A. B. C. 10.Microsoft Office Word 2007 Intermediate 213 7. 9. A. C. B. B.

........................................... 17. 135............................................................................................................................................................................................. 149............................................................ 126.. 149 Closing view ..... 46....................... 18....................................................................................................................... 125................................. 75.......................................................................................................................... 177...................................................................... 110 Date and Time........... 146......................................... 144 Adding to gallery ...... 90 Creating a list .......................... 141.................. 128 ................ 144......................................................................................... 103................................ 171.............................. 73............................ 151..................................................................................... 149 Building Blocks . 148................................. 124 Options ................................................................ 106 Page ........... 208 As XPS ...................................................... 29...Microsoft Office Word 2007 Intermediate 214 Index AutoCorrect............. 38. 140...................................................... 150 Adding the date and time .......... 18 File Passwords ......... 85 Customizing ................................... 26 File Properties .................................. 145..................... 210 As Word document ........................................................ 48 DOC Format............................ 156.................................................................................. 185 AutoRecover ....................................................................................................................................................................... 81 Digital Signatures ................................ 66........................................................................... 126 Design Ribbon ..................................... 175..................................... 210 Outlook features .... 106 Section................... 37................................................................................................ 134 Creating from gallery ........................................................................................................................................... 150 Editing ...................................................... 160 Headers and Footers ..................... 145.......................................... 92 Columns ................................................................................................................................................. 127.................. 131...................... 108.... 44 File Formats Supported........... 28................ 130 Bullets and Numbers Continuing a list .... 65................ 142................................ 158......................... 128.............................................................................................................................................................. 86 Removing from text ................................................1........................................................ 66 Cover Pages ..... 144................................................ 141............................................................................................................. 153......................................................................................................................................... 101.................................................................................................................. 102 Compatibility Checker .............................................................................. 129 Alignment Tab command ................................................................................................................................... Inserting................................................................................................................................................................................ 74 E-mailing As PDF ......... 30 Breaks Line .... 103................ 32 Flesch Scores ...................................................... 211 Encrypting a Document.......... 68 Document Inspector ............................................................................................ 170............... 183............................................... 84.............................. 172 Developer Ribbon .... 101................................................................................................................. 104................ 75...................................................................................... 19..................................................................................... 68 Converting Documents ....................

....................................................................................... 69........ 6................................................................. 8 Office 2003 Compatibility Pack ....................................................... 81 Proofing .................................................................... 140..................................................................................... 120.................. 6 Creating folder .. 206 Glossary ................................. 121 Pictures and ..................................................................... 158..................................... 135............. 133 Positioning .............................. 194 Mailings Ribbon .. 72 Office Menu ...................................................................................................... 123........................................ 196................................................ 8.............................................................................. 1............. 93.. 202................................................ 95................... 123....................................................... 204.................. 122 Selecting ....................................... 148 Removing ............................................................... 14....................... 187.............................................................................. 131................................... 108.............................. 48......................................................................................................................................... 193 Previewing.............................. 142 Link to Previous ..................................... 99........................................................................... 207..................................................................... 46................................. 79........................................ 213 Mark as Final .............. 33...................................................................................... 126............................. 200.................................................. 158................................ 204 Completing ................................................................................ 85..... 207 Mail Merge Adding fields ................................ 131.................................................................................................. 2............................................................................................................................................................................................... 5 My Places toolbar .................................... 124 Editing ..Microsoft Office Word 2007 Intermediate 215 Inserting graphics ........................ 206 Rules ............. 110. 69 Developer ribbon ........................................................... 117............................... 185.................................................................... 194. 211 Hyperlinks ....................... 120 Following ............. 5 Deleting folder .................................................................................................... 119...... 16 Navigating with .................. 160 Smart Tags. 174............................................. 110 Internet Fax ................ 120 Types ...... 120......... 76................................ 121 Inserting ........................................... 145......... 26........................... 122........................................................................................... 117.. 178..................................................................................50.................................................................................. 205... 118 Mailto links ......................... 199............. 204 Choosing document ........................................... 211 Inserting Blank Page....................................................... 74 Context menu .................. 172............................. 120.............. 14.......... 159 Insert Ribbon ....................................... 68....................... 4.. 117 Hyphenation.................. 118................. 3 Views ..................................................................................................................... 17.................. 21... 119 Removing ............................................................................... 203 Choosing recipients ...... 43 My Computer ............. 1... 205 Starting wizard .................................. 12....... 208 Options Compatibility .................................................................... 28...................... 133. 15............................. 43.................. 120....................................................................................................................... 3.................. 201.......... 32................................................. 118..................................... 178 .............................. 118.................................................................................... 78......... 147 Navigating ................................. 36....................... 186...................................... 41......................................................................................................... 131 Home Ribbon ................................................ 133..... 131.......................................................................... 197................................................................................................................................................................................................................ 132........... 5................. 66....................

............................ 165................ 149........................... 151....................................... 79 Saving ............................................................................................................................. 150 Changing style ..................................... 159.... 25..................................................................................................................................... 151...................... 113 Page Color ...................... 80 Text Alignment .................................................................................................................................................................................... 186 Set Language ........................................... 19............................................................................................................................ 123...... 181 Template Attaching ..... 1.............. 167.......................... 138 Formatting ............... 185.................. 150 Readability Statistics ... 160 Researching From Word .. 163........................................................................ 159........................................................................... 132............................................................ 73......... 125.............. 168.......................................... 162....................................................... 192 Page Numbers ................ 190.............. 155 Options ........ 183 Viewing................................... 152 Signature Line................................................................................................................................................................ 103......... 189............. 113............................................................................. 163........................................................... 176.............................................................. 182 Sorting Text ..................... 50 Smart Tags........ 189.......................................... 187...................................................... 111 Page Layout Ribbon ...................................... 112................................................................................................... 99 Spacing Text ............ 101.................................................................................................................................................................................................................. 139 Inserting ............. 132................................................................... 94........ 178.................. 124 PDF ...... 191 Thesaurus .............................................. 168.................................... 185 Review Ribbon ........................................ 191............................................................ 181 Using ......................................................................... 78 Using .................................................... 104.......... 185... 152. 21........................... 210.................................. 81 Creating ............................................................. 135 Page Numbers Format dialogue ....................................................................................................................................... 213 Colors ................................................. 185 Translating........ 181 Enabling... 151.... 23............................................ 185 View Commands ......................................... 167............................ 180 Types ......................................................................... 95 Spelling and Grammar Checking ............................................................................. 153........... 158 Right-click menu.................................................... 189....................................................................................................... 140........................................................................................................................................... 20.............. Inserting ....................... 135.......................... 76 Opening ... 179 Managing ........................................................................................................... 174........................................... 212 Quick Parts ......... 102................... 93.................................................................................................................................................................................... 139 Removing ............................................................................................................................................................................................................................................................................................... 22.......... 93 Themes ......... 164................................................................. 153 Symbols . 190 Effects.........................Microsoft Office Word 2007 Intermediate 216 Page Borders ........................................................... 75.......................... 111....................................................................................................... 192 Fonts............. 140 Paragraph Dialogue.. 165............................................................ 155................................................................... 164.................................................................................................................................................................................................................................... 106.............

...................Microsoft Office Word 2007 Intermediate 217 Arrange Windows ........................ 159...... 17......... 20............. 160 XPS.................................................. 73 View Ribbon .................................... 59 New Window.... 22......................................................................................................................................................................................................................................................... 63 Watermarks ........................................................................... 57...................................................... 63..................... 61. 57 Compare Side by Side ................. 61.................................................................54.............. 73 Split ............................................1............................. 59.......... 21...... 210 .. 23.......................................................................... 19.. 113 Word Count ... 1. 60..................................................................... 54.............................................

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