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[ Receivables in R12 ] By: - Ankit Verma
In which order Transaction types have to be defined? 1. Credit memo 2. Invoice 3. Debit memo 4. Chargeback 5. Deposit
How to define Transaction types in Receivables? Navigation: Example Invoice Transaction Type Screen: Example Credit Memo Transaction Type Screen: .
even if you use a transaction type that is setup with Transaction Status = Closed. this field is disabled when Class is Bills Receivable or Credit memo Open Receivable Select this check box to have transactions update customer balances and aging reports.Details about the columns given in the above screens: Fields Class Description Categorize transaction types by assigning them to a class of Invoice. Positive required for guarantees and deposits Transaction Status Assign a status of Open. or Chargeback. Guarantee. Credit Memo. Debit Memo. Deposit. “Autoinvoice does not provide a feature to interface CLOSED or INCOMPLETE transactions”. Required for deposits and guarantees. or Any Sign for initial sign of transaction. Closed. Printing Option Terms Specify whether to print transactions with this transaction type default payment terms for this transaction. Required for deposits and guarantees . once the data is interfaced. Pending. or Void to this transaction Note: When creating transactions via Autoinvoice. it will have an OPEN status. Negative. This simply indicates whether this transaction's balance impacts a Customer's Receivable balance Post to GL Select this check box to post transactions with this transaction type to the Oracle General Ledger. Transaction types are displayed in windows as lists of values Creation Sign Positive.
even if the application changes the sign of the transaction. can change to negative amount (-$50) due to receipt applications Interaction between “Natural Application Only” and “Allow Over application” "Natural Application Only" Checked and "Allow Overapplication" Not Checked Oracle Receivables allows any application. that reduces the transaction amount toward or to zero without changing the sign of the transaction. other than adjustments and chargebacks. This value is only relevant in release 11. activities against this transaction can cause the sign of the balance to change Example: an original positive amount ($150). or Chargeback. debit memos. guarantees. . credit memos. Receivable and Revenue accounts Freight Account for all classes of transaction types if Allow Freight is selected and the transaction type class is set to Invoice. Debit Memo. Natural application does not apply to adjustments and chargebacks. clear Natural Application Only check box. and on-account credits can be updated by applications entered against them. In other words.5 or a release 12 instances that are using Ebusiness tax setups defaulted from an upgraded release 11. deposits. If Natural Application Only is selected. "Natural Application Only" Unchecked and "Allow Overapplication" Checked or Unchecked Oracle Receivables allows any application that reduces or increases the transaction.Allow Freight indicates whether or not you can associate freight to this transaction type Default Tax Classification defaults tax classification code for this transaction. If this check box is selected.5 instance Natural Application Only Restrict the direction in which invoices. Check box defaults to cleared for guarantees and deposits. Credit Memo. clear the Allow Overapplication check box Allow Over application Allow items to be overapplied.
or Chargeback You cannot change following options of a transaction type which has been once used• • • • • Class Creation Sign Open Receivable checkbox Post to GL checkbox Allow Adjustment posting checkbox Transaction Type with BR class always has Transaction Status as “Open”. or Chargeback. Credit Memo. The account holds differences between the revenue amount and selling price (pro-rated discounts from Oracle Order Entry). Debit Memo.Clearing Account if the transaction type class is set to Invoice. or Chargeback. Credit Memo. Used when billing in arrears Unearned Account Tax Account if the transaction type class is set to Invoice. or Chargeback. . Used when billing in advance. Debit Memo. Credit Memo. Unbilled Account if the transaction type class is set to Invoice. Debit Memo. Credit Memo. if Tax Calculation is selected and the transaction type class is set to Invoice. Debit Memo.
Transaction Defaults:• Transaction Source: – Can default the transaction type – Determines the transaction numbering . Moreover you cannot Uncheck/Check boxes of:• Open Receivable checkbox • Post to GL checkbox • Natural Application Only checkbox [ “Allow Overapplication” checkbox cannot be checked] • Allow Freight checkbox • Default Tax Classification checkbox You cannot define “Invoice Type” if class of Transaction Type is one of the following:• • • • Invoice Bills Receivable Credit Memo Debit Memo “Payment Terms” & “Credit Memo Type” cannot be defined if class of Transaction Type is either “Bills Receivable” or “Credit Memo”.Creation Sign of Transaction Type of Bills Receivable class. Deposit class & Guarantee class is always “Positive Sign”.
• Transaction type can default: – The transaction class – Payment terms (if not set at the customer) • Customer can default: – Ship-to and bill-to address – Payment terms – Salesperson If the transaction type assigned to this invoice allows freight charges. When Receipt is reversed you may create a Debit Memo by selecting a Debit Memo Transaction Type. adjustments. If the transaction type does not allow over-application. making the balance due negative. • If the item's transaction type has Allow Overapplication set to No. you can either place the remaining amount on-account or leave it 'Unapplied'. Assign a rule set to each of transaction types and enter a default rule set in the System Options window. Receivables uses the following hierarchy to determine which application rule set to use. Transactions assigned to a transaction type with Open Receivables set to No do not update customer balances and therefore are not included in the standard aging and collection process. credit memos. The Account Details window does not display receipts. It automatically reverses entries passed and the deposit/invoice again gets available for receipt. . stopping when one is found: • Transaction Type • System Options Overapplication Rule – This rule applies any remaining receipt amount after the balance due for all charges has been reduced to zero. and debit items that have a transaction type with Open EAS – Oracle Apps(N) CollectionsCustomer Accounts transaction type with Open Receivables set to No. • If the transaction type for the debit item has the Allow Overapplication check box set to Yes. Receivables applies the remaining amount to the lines. an amount that would reverse the sign of the balance of the debit item cannot be entered. enter freight amounts. onaccount credits.