Creating New Items
An appointment A contact A distribution list A journal entry A meeting request A message A note A post (note) in folder A task CTRL+SHIFT+a CTRL+SHIFT+c CTRL+SHIFT+l CTRL+SHIFT+j CTRL+SHIFT+q CTRL+SHIFT+m CTRL+SHIFT+n CTRL+SHIFT+s CTRL+SHIFT+k CTRL+SHIFT+u
Copy Cut Paste Delete a word Convert HTML/RTF to text Select all Redo Undo CTRL+c CTRL+x CTRL+v CTRL+BKSP CTRL+SHIFT+o CTRL+a CTRL+y CTRL+z
Crazy Colour™ Cards
Helping you work more effectively
Display, Dial and Open Commands
Display inbox Display outbox Display a screen tip for item Create new folder Dial a new call Open advanced find Open the address book Open print preview Close print preview CTRL+SHIFT+i CTRL+SHIFT+o SHIFT+F1 CTRL+SHIFT+e CTRL+SHIFT+d CTRL+SHIFT+f CTRL+SHIFT+b CTRL+F2 ALT+c
Crazy Colour™ Card for Microsoft® Outlook
A task request
Formatting RTF/HTML Message Text
Bold CTRL+b CTRL+SHIFT+l (L) CTRL+e CTRL+F3 CTRL+i CTRL+t CTRL+SHIFT+t CTRL+l CTRL+u CTRL+SHIFT+z Bullet
Using the Calendar
Save entry View n (1-9) days in day view Switch to week view Switch to month view CTRL+s or ALT+s ALT+n, e.g. ALT+1 ALT+ALT+=
Centre Change case Italicise Indent Reduce indent Left align Underline Remove formatting
Working in Message Folders
Add journal entry Create new folder Display inbox Mark message as read Open a selected message Previous/next message Select all messages Send & receive all messages Post (note) in a folder CTRL+j CTRL+SHIFT+e CTRL+SHIFT+i CTRL+q CTRL+o or ENTER ï/ð CTRL+a CTRL+m or F5 CTRL+SHIFT+s
Working With Email Messages
Open message Next message (when open) Previous message (when open) View message properties Print message Forward message Reply to message author Reply to all Mark message as read Flag for follow-up Check names Check spelling Create new message Send message Close message/window ENTER CTRL+. CTRL+, ALT+ENTER CTRL+p CTRL+f CTRL+r CTRL+SHIFT+r CTRL+q CTRL+SHIFT+g ALT+k F7 CTRL+n ALT+s or CTRL+ENTER ESC
Moving Around, Deleting and Finding
Move between panes Move to new folder/item Go to folder TAB CTRL+SHIFT+v CTRL+y
Scroll down preview/next msg. SPACEBAR Scroll up preview/previous msg. SHIFT+SPACEBAR Delete a message etc. Open help topics Open advanced find Find text Find text (again) CTRL+d or DEL F1 CTRL+SHIFT+f F4 SHIFT+F4
ï or ð
Left or right arrow Together with
E.g. CTRL+SHIFT+r Press the CTRL key together with the SHIFT and r keys.
© Scott Spence 2003, published by Crazy Colour. Outlook & Microsoft are either registered trademarks or trademarks of Microsoft Corp. in the USA and/or other countries. Please do NOT photocopy or reproduce, bulk discounts are available. Crazy Colour is a trademark of CC Consulting Ltd.
Crazy Colour™ Card for Microsoft® Outlook
Go to Tools > Options click the Mail Format tab. sense and emphasises the most important points. /ResetOutlookBar Rebuilds the Outlook Bar. You cannot create.exe" /a "C:\labels. /c messageclass Creates a new item of the specified message class. Select Tools > Options.Top Tips and Hints for Microsoft Outlook
Drag and Drop an Email to Create an Appointment or Task
Drag an e-mail message into either the Task List. Preview Pane or toolbar. Signature Picker(or Signatures). a new task or appointment is created with the text of the email in the task or appointment. even the ones you create. /Recycle Starts using an existing Outlook window.
Command-line Switch Reference (Advanced)
You can use these command-lines when creating desktop shortcuts and using Outlook at the dos-prompt/run dialogue. /Safe Starts without extensions. e. click Properties.srg file located in the same folder as the Outlook program.Keep it below 2 GB by: 1) deleting messages you no longer need. /f msgfilename Opens the specified message file. Click Apply Color. click the Other tab. When emailing select Insert > Signature from the mail message's menu. Any changes you make to items are not updated to other member’s folders.g.task
Checklist for Sending an Email
reflect the content? your email? grammar?
]Does the subject title accurately
Add Addresses to the Address Book Automatically in Outlook (2000+. permissions. Adjust details as appropriate. Specify AutoArchive setting for each folder by right clicking a folder and selecting properties and then the AutoArchive tab.doc"
Select Tools > Options. and delete all items and files. select Flag for Follow Up and choose the date the reminder is Due by. Using Colors and choose a colour.appointment /c ipm. Tip: The settings are stored in the Outlook. then AutoArchive.pst (Personal Folder File)
Outlook cannot open . /Unregserver Deletes all registry keys and file associations. /CleanSchedPlus Deletes all Schedule+ data (free/busy.
Back Up Your Outlook Mail. /ResetFolders Restores missing folders for delivery. Minimum Can receive all items as attachments to e-mail messages.note (e-mail message) /c ipm. make sure AutoArchive every is selected and specify how often you want messages archived. /CleanViews Restores default views and loses custom views. or delete items or files. published by Crazy Colour.
Send Blind Carbon Copies (BCC) so Recipients Remain Anonymous Attach a File
Make BCC visible in Word 2002 by clicking on the down arrow to the right of the Options button and selecting Bcc or in Outlook 2000 select View > Bcc from the message menu.g. RRP: UK£4.
. New. enclosed the profile name in quotation marks. e. Advanced and read the path field. ISBN: 1-904782-00-0
Visit www. /Select outlook:foldername Opens the specified folder.
9 781904 782001
Version ok-006 (September 2003)
© Scott Spence 2003. Tip: If your profile name contains a space.) copy all the files ending in ".
/CheckClient Prompts for email and contact manager.
Use (Crazy!) Colours to Help Sort Your Email from Different People Auto Archive Old Mail
Select an email and click Organize. /CleanReminders Clears and regenerates reminders.activity (Journal entry) /c ipm. modify. create. /Profile profilename Loads the specified profile. /Embedding msgfilename Opens the specified message file as an OLE (Object Linking and Embedding) embedded object. click on the Preferences tab. locate the file to attach. Contacts etc.
Find All Mail from a Sender Quickly Get Reminded to Reply to a Message Create Signatures
View a message from that sender and select Actions > Find all > Messages from Sender. “see top example”.g.pst" and "archive. Right-click the message in the message list. Contributor Can read and create items and files but cannot edit or delete any items or files. Author Can read and create items and files.
]Have you checked for any unintended ]Re-read your email to check it makes ]Have you said anything that you would
not say to someone's face? If you were angry when you wrote the email consider waiting before you send it.
Permissions for Net Folders
Reviewer Can read items and files only. or Calendar folder.pst") to a safe location.
Go to your Outlook system folder (Right click on the Outlook Today icon. 2) emptying the Deleted Items folder regularly (or automatically). and create your signature. /c ipm. /s filename Loads the specified shortcuts file (ends in . /Profiles Opens the Choose Profile dialog box. From the message's menu select Insert > File. /p msgfilename Prints the specified message file. select Automatically put people I reply to in is selected and choose where newly added addresses should be added to.95.fav).stickynote /c ipm. Advanced then Compact Now. click Properties. Editor Can read. e. click on E-mail Options.msg /a "path\filename” Creates an item with the specified file as an attachment.pst files greater than 2 Gigabytes . 3) occasionally compacting it: right-click Outlook Today. Tip: Message files end with the extension . and .pst" (in particular "outlook.
Housekeeping for Your .com/cards for a range of Crazy Colour Cards. without exchange)
]Do all recipients really need to receive ]Have you checked your spelling and ]Will the reader understand any
double meaning? acronyms and abbreviations you have used?
"C:\Program Files\MSOffice\Outlook. and modify and delete only the items you create. click next. /Cleanfinders Removes saved searches from Exchange.crazycolour. /Regserver Rewrites registry keys & re-associates file extensions. /Nopreview Turns off the Preview Pane and removes the option from the View menu. Type a name. click the down arrow on the Insert button and select Insert as Attachment (or double click the file!). /CleanFreeBusy Clears and regenerates free/busy info. modify.contact
/c ipm.cal file) from the server enabling the free/busy information from the Calendar to be used and viewed.