Annual Report

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Alpha Epsilon Phi, Beta Eta Chapter
University of California, San Diego
Beta Eta Annual Report

Coordinated by: Robyn Elyse Sablove Position: President Phone Number: 619-985-3145 E-mail Address: rsablove@ucsd.edu
2011
I. Basic Statistical Information
A. Number of actives at the beginning of last spring term (spring 2011): 40 B. Number of actives at the beginning of last fall term (fall 2011): 33 C. Number of freshmen currently in chapter: 7 D. Number of sophomores currently in chapter: 12 E. Number of juniors currently in chapter: 14 F. Number of seniors currently in chapter: 15 G. Campus Total (maximum allowable chapter size): 85 H. Number of NPC sororities on campus: 10 I. Number of NPHC sororities on campus: 0 J. Number of NALFO sororities on campus: 2 K. Number of local sororities on campus: 0 L. Total number of sororities on campus: 16 (There are 4 other Multi-Cultural sororities.)
(should be the sum of I, J, K and L)
II. Recruitment
Submitted by: Robyn Elyse Sablove rsablove@ucsd.edu
II. RECRUITMENT A. Formal recruitment dates: September 30 October 3 B. Campus quota: 32 C. Number of new members pledged in formal recruitment: 9 (21 bids matched)
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Recruitment, Continued.
D. Number of new members pledged through COB/informal recruitment: Fall _7_ Winter _6_ Spring _5_ E. Number of legacies going through recruitment: 2 F. Number of legacies pledged: 1 G. Describe your formal recruitment planning process and activities, including work week, if applicable. (include number of workshops conducted, dates held, percent of chapter participating) Below is our Work Week schedule, which includes all workshops that were conducted. 100% of chapter was required to be present, but because of work commitments there was an average of 75% of members present at all times.
Day 1 9/18
2PM: Welcome Back! Lily love bonding activity Go around room and talk about our summers - 30 second limit per person!!! 3PM: Quick Meeting Go over attendance - Christine Point System for Quarter - Christine Updated bylaws - vote on Community Service Chair - Marli Approve Budget - Micha 3:45PM: Recruitment Orientation -Melanie -Handout recruitment schedule -Recruitment terminology (pnm, party, name card, voting, scoring, rho chi, silence, rush, double rush, etc.) -Layout of formal recruitment days 4:30PM: Rules of recruitment: Melanie -AEPhi rules -attendance policy/sign contracts -no food in room policy -Panhellenic rules
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Recruitment Continued
-bid promising -silence -off limit topics -rho chi rules -other fines 5PM: Goals and Realities -Melanie why we are doing formal recruitment -why we still need COB -realities of recruitment 5:30PM The Jewish/Small Question - JBK 6PM Hand Out Shirts - Robyn 8PM: All Campus Dance - Mandatory!!! Find someone on exec at the dance to get credit for attendance! Wear the feather shirts!
Day 2 9/19
10AM: Welcome Back Abroad Girls - Mara and Margot 10:30AM: Song practice - Mara -entering and exiting songs 11:15AM: Outfit Check - Robyn and Melanie 12PM: Conversation Topics and Guidelines - Melanie -what is appropriate -sample topics -5 Fs of conversation -first example conversation 1PM: Lunch 2PM: Philanthropy - Laura and Phu 3PM: Why we love AEPhi - Robyn and Melanie -know your product worksheet -features vs benefits worksheet -feel/felt/found -list 30 great things about AEPhi 4:30PM: Spirit night practice - Laura and Hannah -song and dance 5:30PM: Rho Chi gift -note writing
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5:45PM: Summer Birthday Celebration run by Mara
Day 3 9/20
10AM: Song Practice - Mara -entering and exiting songs 11AM: Conversations - Melanie -conversation topics -types of pnms -back-up questions/topics -why we love AEPhi 12PM: Visit from Panhellenic 12:15PM: Notebooks - Robyn and Melanie -how to remember each pnm we meet -what to write in your notebook -scoring 1PM: Lunch/The Schpiel 2-3:30PM: Spirit Night Practice - Laura and Hannah -song and dance 3:30PM: Bump Groups - Melanie -logistics -practice 4:30PM: Spirit Night Practice - Laura and Hannah -song and dance 5PM: Second avenues (led by Margot)
Day 4 9/21
10AM: Song Practice - Mara -entering and exiting songs 11AM: Practice - All -bump groups and conversations 12PM: Lunch - Shmooze with the Jews? 2PM: Spirit Night Practice - Laura and Hannah -song and dance
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4PM: Practice session with Phi Sigma Rho in the Bear room 5PM: Q&A - Melanie -questions and concerns forum -anonymous questions
Day 5 9/24
10AM: Song Practice -entering and exiting songs 11AM: Appearance - Robyn and Hanah -hair and makeup tutorial 12PM: Living the Ritual - What does our Initiation mean? -Robyn 1PM: Lunch 2PM: COB - Melanie -schedule of events -wish list -how to recruit for COB -excuses workshop 4PM: Retention - Leah -brainstorm how to improve -importance of Heart Sister for formal recruitment chairs. 4:30PM: Sprit Night Practice - Luara and Hannah -song and dance 5PM: What I wish I knew - Omicron Class Girls? -older girls share experiences with recruiting -people who were pnms in formal talk about how they felt in our room 5:30PM: Padres Game!!!
Day 6 9/25
10AM: Song Practice - Mara -entering and exiting songs 11AM: Practice - All -conversations and bump groups
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1PM: Lunch 2PM: Realities of recruitment - Melanie -reminder of realities and expectations 2:30PM: Voting Procedures - Robyn and Melanie 3PM: Spirit Night Practice - Laura and Hannah -song and dance 4:30PM: Bump Group Practice 5:30PM: Pep talk and Final Wrap-up - Melanie and Robyn 7PM: Sisterhood H. Describe your formal recruitment evaluation process. A record of Recruitment is kept by the Vice President of Membership. As an exec board, we talk about the pros and cons of formal recruitment. Then, it is recorded and given to the next Vice President of Membership. All is discussed during Transitions. I. Describe your COB/formal recruitment planning process and activities.
The Vice President of Membership plans about five days worth of events for COB every quarter. Each COB is planned at the end of the quarter before. We advertise on library walk with fliers, place fliers in classrooms and in residence halls, and through social media. Winter: Wednesday, January 5: Tabling on Library Walk Thursday, January 6: Tabling on Library Walk Friday, January 7: Tabling on Library Walk and COB Shabbat Dinner with Hillel Saturday, January 8: COB: One-on-ones Sunday, January 9: COB: One-on-ones Monday, January 10: Tabling on Library Walk and COB Dinner/Information Night Tuesday, January 11: Tabling on Library Walk, COB Ice Skating, and Voting Wednesday, January 12: Invite Only/Preference Night Spring: Tuesday, April 5: Tabling on Library Walk Wednesday, April 6: Tabling in Price Center and COB Dinner/Info Night Thursday, April 7: Tabling on Library Walk COB Bowling Friday, April 8: Tabling on Library Walk and COB Shabbat Dinner with Hillel Monday, April 11: COB Philanthropy Night and Voting Tuesday, April 12: COB One-ones Wednesday, April 7: Invite Only/Preference Night Fall: Thursday, October 13: COB Dinner/Info Night Friday, October 14: COB Shabbat Dinner with Hillel
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Saturday, October 15: COB Beach Day Sunday, October 16: COB Rollerskating Monday, October 17: COB Sundae Party and Voting Tuesday, October 18: Invite Only/Preference Night J. Describe your COB/formal recruitment evaluation process.
Like our formal recruitment evaluation process, a record is kept by the Vice President of Membership. As an exec board, we talk about the pros and cons of the recruitment. Then, it is recorded and given to the next Vice President of Membership. K. How does your chapter acknowledge and use information received about potential new members? (i.e. recommendation letters, legacy introductions) We have a wishlist, which is a google document that girls can fill out if they are interested in a woman or if a woman has expressed interested in joining Alpha Epsilon Phi. Her contact information is written down. Additionally, the woman writing down the information writes down where she met the potential new member and what her next plan of action is. During COB, we call these women and personally invite them to our events. For formal recruitment, during each party, the Vice President of Membership and the President looked up all the girls who were coming into the party on ICS and matched each girl with actives that they felt had many things in common with them. L. Does your chapter do a philanthropy project during recruitment? Yes No
1. If yes, describe what you do. Spring Quarter during COB, we decorated Pillow Cases to send service members on a ship. During Fall Formal Recruitment and COB we made bracelets for Sharsheret to put in the busy boxes to give to children of women with breast cancer and to the Elizabeth Glaser Pediatric AIDS Foundation to give to children infected with the AIDS virus. M. Were any infractions filed against the chapter? Yes No
1. If yes, what sanctions were imposed? a. Were these sanctions decided through mediation or by the Panhellenic Judicial Board? N/A 2. Has the chapter completed all of its sanctions? a. If no, why not? Yes No N/A
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III. New Member Education

after having gone through their first ritual. Ritual really allows the new members to feel like they are officially a part of the sorority. In their first meeting, they meet the advisors, the president, and VP Finance. Each of them explains to the new members their role in chapter and what they can help them with throughout their journey as new members and future sisters. The new members learn the basics of First Avenues: when and where Alpha Epsilon Phi was founded, its motto, mascot, jewel, crest, colors, and flowers. The new member educator then explains to the new members that they have three responsibilities, which must be completed during the new member program: completing their pearl points, planning a fundraiser, and having a new member class sleepover. Some fundraisers included bake sales, car washes in which we teamed up with other Greek New Member Classes, or AEPhi nights at restaurants in which patrons could bring fliers so a portion of the profit from their meal would go towards the fundraiser. This week the new members are assigned an Alpha Buddy; an active member who is in charge of making them a small craft, taking them out to lunch or coffee, and/or just making sure they know about chapter and Greek events that are happening that week.
Submitted By: Leah Mizrahi lmizrahi@ucsd.edu
A. Number of new members initiated this academic year:

Fall: 16 Spring: 5 Winter: 6
B. Date(s) of initiation ceremony(ies): June 1, 2011 and November 30, 2011 C. Describe your new member program (give a week by week description including a list of events, education topics, etc.). WEEK 1: The new member program begins on Bid Day. Bid Day allows the new members to meet the actives they did not met during recruitment and vice versa. The new member educator leads a bonding activity. Afterwards, the new member educator explains to the new members what their responsibilities are as members of Alpha Epsilon Phi and invites them to the upcoming events that are happening that week: both chapter and Greek events. The new members are assigned a Heart Sister this is an active member who is in charge of acting like a Big Sis throughout their time as a new member. WEEK 2: Ribonning and the first new member meeting usually occur the week after Bid Day. The new members get a since of what Alpha Epsilon Phi is all about
WEEK 3: Pinning is always a week after Ribonning. The progress the new members have made in chapter is evident. Relationships start to blossom both with active members and within the pledge class. During the second new member meeting, the new members meet the VP Operations and VP Social Standards. They each explain to
them what role they play in chapter. The VP Social Standards goes in depth as to what the standards board procedures are. She explains to them that they can write a letter to standards if they deem someones behavior to be inappropriate while representing Alpha Epsilon Phi. In addition,
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New Member Education Continued

they are told what their expectations are as members of the sorority, and what the consequences are of not upholding its standards and responsibilities it entails. That week, the New Member Educator plans a bonding activity for both actives and new members. These events have included tie-dying, going to a venue for karaoke, or crafting. Since Clue Week is just around the corner, its important for the new members to get a sense of who they think their Big Sis can be. This week the new members are assigned an Epsilon Buddy. They learn the Greek alphabet and the names of other National/Panhellenic sororities on campus. WEEK 4: During the weekly new member meeting, the new members meet the VP Programming and VP Membership. VP Membership explains to them the importance of recruitment. Since our chapter does both formal recruitment and COB, she describes the differences between each of these. It is important that our new members understand that our chapter relies on newer members to keep our chapter motivated and growing. In addition, they learn details about the First Avenues aspect of our sorority, such as what our badge and pin represent, who the first president of Alpha Epsilon Phi was, when we adopted our philanthropies, and the purpose of convention. At the end of this week, new members must send a list of five actives they would like to have as their Big Sis and actives must send in a list of new members they could potentially pick up as their little. That weekend, the New Member Educator does the pairings and Clue Week begins on Sunday. This week the new members are assigned a Phi Buddy. WEEK 5: This week is Clue Week! The Big Sisters are in charge of delivering presents along with clues to their littles. It is very exciting to hear the new members talk about who they think their Big Sis is. Sometime that week is Big Sis Revealing. This spring and fall, Big Sis Revealing was a sort of fashion show. All the Little Siss arrived wearing a shirt that their Big Sisters had given them as a clue as to who they were. All the actives stepped outside and walked back in the room wearing a sweater on top of their matching shirt. Each big revealed herself by taking off her sweater. Furthermore, the new members learn who the current president is, how many delegates must be at National Convention, and the different awards chapters can receive each year. WEEK 6: This spring, the New Member Educator planned Big Sis Appreciation Week a week after Clue Week. It was something similar to Clue Week in which the New Member receives clues as to who their Big Sister might be. This time Little Siss were able to shower their Big Siss with presents and surprises to show them how thankful they were for them. Since this is the week before Initiation Week, the New Member Educator ensures that the new members have completed their Pearl Points and GreekEdu in order to be initiated. This week allows the new members to really bond with their Big Sisters before making the big transition into chapter, which is being initiated. WEEK 7: The last week of the new member program is Initiation Week. Although this week is crammed with events, chapter really comes together. For every Initiation Week, we had a bonding activity after chapter meeting. This quarter, the bonding activity during I-Week was one of the best sisterhoods of the quarter. Every sister received a few note cards to write meaningful notes to whomever they chose. While everyone was writing, we did Lily Love where we go around and talk about our lives and reflect on the past quarter. The end of the year made everyone extremely reminiscent. When everyone had finished writing their notes, there were envelopes all around the room
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with everyones name written on them. Each person was responsible for putting their notes inside each of their sisters envelopes. The new member final was a game of jeopardy, actives against new members. The new members were told that if they beat the actives they would pass their final. The questions were taken out of their weekly quizzes, which are on First Avenues. For the Green and White Dinner, the New Member Educator asked everyone to wear summer dresses. She made finger sandwiches and berry parfaits. It was a good way to end the new member program. Finally, after Initiation we always sit in a circle and do Lily Love where we go around and talk about our lives and reflect on the past quarter.
D. Is the Pearl System used? E. Did your new members complete GreekLifeEdu?
Yes Yes
F. How are new members integrated into the chapter other than Phi Friends, Heart Sisters? (i.e., serve on committees) In order for the new members to have a smooth transition into chapter, they were invited to all chapter and Greek events. In addition, every Monday after chapter meeting, the new members had their own meeting led by the New Member Educator where they took quizzes on the first avenues and discussed what their responsibilities were as new members. The new members have three responsibilities, which must be completed during the new member program: completing their pearl points; planning a fundraiser; and having a new member class sleepover. Some fundraisers included bake sales, car washes in which we teamed up with other Greek New Member Classes, or AEPhi nights at restaurants in which patrons could bring fliers so a portion of the profit from their meal would go towards the fundraiser. Every quarter, the New Member Educator plans an event in order for the active members to get to know the new members better and vice versa. These events have been either a bonding activity or going to a venue to sing karaoke. The new members attended both chapter meeting and new member meeting weekly. If there wasnt a chapter-wide sisterhood event that week, the New Member Educator made sure the new members got together even if for only a short event. This past quarter, the New Member Educator created a new member listserv this is essential an e-mail group. An Active Member or New Member is able to send an e-mail to the listserv and it is forwarded to all the New Members. It was much easier to contact the new members and inform them about chapter and Greek events along with keeping them feeling included in general. Because Actives were easily able to contact New Members rather than all information coming from the New Member Educator, attendance increased significantly. In addition, the New Member Educator strongly encouraged them to come to chapter meetings, which made it a lot easier for them to know about upcoming events and leadership opportunities in addition to spending more time with the active members. Active members made an extra effort this fall in order to take out the new members to lunch or simply to come out to more chapter events which was very helpful considering we had one of our largest New Member Classes to date. The New Member Educator made sure to tell the actives during each meeting that it was extremely important to keep the new members informed and motivated to continue pursing membership in Beta Eta Chapter. This past spring, the New Member Educator planned a Big Sis Appreciation Week. It was something similar to Clue Week in which the New Member receive clues as to who their Big Sister might be. This time Little Siss were able to shower their Big Siss with presents and surprises to
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show them how thankful they were for them. In the past, the new members have done community service projects like going to a Bannister House. This quarter, I assigned each new member a pearl sis. It was similar to heart sisters and phi buddies, but within their pledge class. It really allowed the new members to get to know each other better very early in the new member program. G. How are new members integrated into the Greek and campus communities? (include programs We encouraged the new members to participate in all Greek activities. We had strong attendance at other chapters Philanthropies and Greek Week. We make sure that the New Members understand that although they are members of Alpha Epsilon Phi, they are also members of the Greek Community. The new members are constantly reminded about Greek events whether its at meeting, through emails, or one of their buddies reminding them. This year, the new members had a bake sale and a carwash for their pledge class fundraiser. The new members paired up with a fraternity to do this event. They stood on Library Walk, the main open space on campus, selling baked goods and car wash tickets. The carwash was at a near by parking lot in the Jewish Community Center. These events allowed the new member to get to know other members of the Greek community since they are the ones who mainly contribute to fundraisers and philanthropic events on campus as they are the ones most excited to get involved.
H. List and describe, in detail, five activities that you do that best promote a positive new member experience.
1. Heart Sister Event: Fall Quarter, the New Member Educator had an event in which every New Member had to come to with her Heart Sister, an active member whos the New Members special sister before she gets a Big Sister. We had snacks and sat around to talk and get to know each other. The New Member Educator led a game called Heartly-weds; it was a modified version of Newlyweds. The new members had to answer questions about their heart sister and vice versa. At the end, the pair that got the most points won a small prize. 2. Karaoke: Every quarter, chapter goes to a venue to sing karaoke. It is an event for the new members; however, active members are encouraged to come. We have found that being silly and singing is always a great way to get everyone more comfortable around each other. 3. New Member Fundraiser and Sleepover: The new member fundraiser and sleepover are the best way for the new members to bond! The week after the new member sleepover, the new members come back with inside jokes and plenty of
stories to tell the actives. Usually, a group of Actives arrive at the sleepover and to surprise the girls and bring baked goods and candy. 4. Big Sis Revealing: This spring and fall, Big Sis Revealing was a sort of fashion show. All the Little Siss arrived wearing a shirt that their Big Sisters had given them as a clue as to who they were. All the actives stepped outside and walked back in the room wearing a sweater on top of their matching shirt. Each Big Sis revealed herself by taking off her sweater. 5. I-Week Bonding Activity: This quarter, the bonding activity during I-Week was one of the best sisterhoods of the quarter. Every sister received a few note cards to write meaningful notes to whomever they chose. While everyone was writing, we did Lily Love where we go around and talk about our lives and reflect on the past quarter. The end of the year made everyone extremely reminiscent. When everyone had finished writing their notes, there were envelopes all around the room with everyones name written on them. Each person was responsible for putting their notes inside each of their sisters envelopes.
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IV. Membership Development

Submitted by: Karmen Dykstra kldykstra@gmail.com
A. Does the chapter plan a balanced calendar including sisterhood activities, philanthropy events, community service, educational programming, campus events, and social activities? Yes No B. Does the chapter use Second Avenue? Yes No 1. List all personal growth and life skills programs conducted this year. Composting 2nd Aves, Going Abroad 2nd Aves, and Recycling 2nd Aves. Refer to Section VIII for detailed descriptions. 2. List all health and wellness programs conducted this year. Yoga 2nd Aves, Healthy Eating 2nd Aves, and Krav Maga 2nd Aves Refer to Section VIII for detailed descriptions. 3. List all sorority history and heritage programs conducted this year. Havdalah 2nd Aves and Shabbat 2nd Aves Refer to Section VIII for detailed descriptions. 4. List all Junior Pathways programs conducted this year. Junior Pathways programs were not conducted during the year 2011. 5. List all Senior Pathways programs conducted this year. Senior Pathways programs were not conducted during the year 2011. C. In what campus educational development programs, other than those already listed, has the chapter participated? (include who planned/sponsored each program) None. D. How does the chapter encourage participation in educational development programs? Beta Eta Chapter encourages all members of Alpha Epsilon Phi in educational development programs. Our Cultural and Campus Relations Chair informs our chapter of all coming events on campus - including those educational. E. How does the chapter encourage the development of sisterhood amongst members? Beta Eta chapter encourages the development of sisterhood through
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Membership Development Continued

events that bring sisters together in social settings, through events that further sisters skills and education, through events that bring sisters together in common philanthropic purpose, and through creating additional special bonds beyond those of AEPhi sisters. When sisters first join chapter, they are immediately welcomed by their Heart Sister, an older AEPhi mentor, and three special sisters, their Alpha, Epsilon, and Phi buddies that shower them with gifts and attention. During the rest of their AEPhi journey they sing karaoke, play sports, raise money for charitable causes, learn self-defense, and engage in a wide variety of other activities together that promote bonding and ultimately mutual understanding. Beta Eta chapter also encourages kindness, love, and communication between members through bonding activities where sisters share their experiences from the school quarter, like during Lily Love, or share heartfelt words of appreciation to each other, like during the Bonding Activities led by the New Member Educator. F. How does the chapter promote scholarship? As the chapter with the highest GPA in all of the Greek system, AEPhi Beta Eta chapter takes great pride in the academic prowess of our members. We hold scholarship to a high standard and encourage our girls to put their academics first. We promote scholarship by rewarding our members for high GPAs at the end of each quarter. We also commend girls each week in meeting for the academic achievements they accomplished that week. We hold quarterly study hours, strategically placed during midterm and finals time. Our scholarship chair helps to promote All-Greek Study Breaks that take place during finals. Finally, we have a tutoring program in place for sisters to help their fellow sisters in a variety of different academic subjects. G. How does the chapter engage seniors, especially those who have been abroad, in the chapter? Beta Eta chapter has a Seniors Chair, who organizes special appreciation activities for the seniors during their last two quarters as active members in Alpha Epsilon Phi. These include senior-focused appreciation events that happen within the context of a larger event, such as a special Senior Song and flowers during Formal, events that are only for seniors, such as a senior photo-shoot, or events that are focused entirely on seniors, like the Senior Brunch. If a senior has been abroad, then she has the opportunity to share photos and stories from her trip with the rest of chapter during meeting.
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V. Rituals and Values

Submitted by Robyn Elyse Sablove rsablove@ucsd.edu
A. Does the chapter celebrate Founders Day? Yes No
1. If yes, please describe the celebration. This year, our Founders Day Celebration was included in our Alumnae Weekend. We held an Alumnae Weekend with San Diego State Universitys AEPhi, Epsilon Nu Chapter. We had a Founders Day Brunch at the Epsilon Nu house. Then, we conducted the ceremony in the common room. The Presidents of Beta Eta and Epsilon Nu co-lead the Founders Day Ceremony. After, we participated in the Debbie Burton Walk. The Debbie Berton Walk is put on by a local AEPhi Alumna from Phi Chapter at UCLA for her mother, Debbie Berton, who also was an AEPhi Alumna. The walk supports both the Susan G. Komen Foundation and Sharsheret. B. Does the chapter conduct the following rituals, as written? 1. Ribboning Ceremony 2. Pledging Ceremony 3. Initiation Ceremony 4. Officer Installation Ceremony Yes No
__x__ ____ __x__ ____ __x__ ____ __x__ ____
C. Does the chapter ensure that the Temple Degree Ceremony is conducted for graduating seniors? Yes No D. Does your chapter utilize the Formal Chapter Opening? Yes No
E. What ritual supplies does your chapter have? (describe each banner as well as other items used) We have a menorah, torah (in book form), candles, the banner that just says Alpha Epsilon Phi in white, the banner that has the columns, orb of light, and pearl, the ritual roll book, a pen, the ritual book, table clothes, and ivy/lily of the valley. F. Does the chapter have an official ritual roll book? No
Yes
G. What does the chapter do to emphasize the values stated in our rituals? (be specific) Every quarter, and more often when necessary, our Vice President of Social Standards goes over appropriate behavior as every woman in our chapter represents Alpha Epsilon Phi National Sorority. Additionally, we have a contract that is handed out every quarter along with our point system. The contract outlines everything that is expected of members of Alpha Epsilon Phi in order to at the bare minimum live the ritual. During our recruitment work week this past fall quarter, our President, Robyn Sablove, inspired by the Living the Ritual talks at the Summer National Convention, led a Living The Ritual Program. A member, Margot Schein, volunteered to recap the Initiation Ritual and in detail described the story of Ruth and Naomi. Another member discussed how this relates to us members of Alpha Epsilon Phi. Then, we went around in a circle and discussed what each of us wants to do in order to live the ritual. We also have two recognition systems in place to recognize exemplary women in our chapter every week. One award is called PIF, or Pay it Forward. Every week the holder of PIF, who happens to be a stuffed animal giraffe, recognizes a woman who has done something exceptional to help our chapter. Another award is called Phi of the Week. Every week chapter members submit nominations for Phi of the Week to our Sunshine Chair who selects a winner based on their sisterly actions. All week the Phi of the Week gets to carry a bag around campus that says Phi of the
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Rituals and Values Continued

Week on it. H. How does the chapter hold members accountable when their behaviors are not consistent with our values? We have a Standards Program in place. Our Standards Board program does not just take action when women break Chapter rules, but girls can even be sent to Standards Board for acting inappropriately in the name of Alpha Epsilon Phi. We try to not threaten our members with Standards Board. Instead we encourage and recognize good behavior and in doing so, we have a positive impact on our chapter and see more good behavior than bad. I. What does the chapter do to recognize and acknowledge our Jewish heritage (for example, hold a Passover Seder)? (be specific) Many of our members are active members of the Jewish community on campus. We have created a strong relationship with the Union of Jewish Students, specifically Hillel. Every quarter we host a Shabbat dinner with Hillel during our Continuous Open Bidding. Many of the women in our chapter attend services preceding the dinner. Additionally, this past quarter we hosted a bracelet making event in the Union of Jewish Students Sukkah on campus during Sukkot with Alpha Epsilon Pi. We made bracelets to send to Sharsheret to put in the busy boxes for the children of women with breast cancer and to send to the EGPAF to children infected with the AIDS virus. We also held a Matzah Pizza Sisterhood event during Passover. Additionally, we always try to make sure that there are Second Avenues that teach about the Jewish heritage. During Winter Quarter, one of our advisors held a Shabbat Second Avenues after our meeting and discussed the meaning of Shabbat and what happens during Shabbat. Our Jewish Chair, Gabi Tripolsky also held a similar Shabbat Second Avenues during fall quarter to explain Shabbat to our newest members. During Spring Quarter, our Vice President of Programming, Karmen Dykstra held a Havdalah Second Avenues. She prepared all of the items needed for Havdalah and our members went to the beach where Karmen led the Ceremony. She explained the meaning of the ritual and after we had a bonfire. We also had a Havdalah Ceremony with USY, a conservative Jewish youth group and Alpha Epsilon Pi. Our most recent event that acknowledged our Jewish heritage was The Debbie Berton Walk for breast cancer. The event is put on by a local reform Jewish Synagogue, Temple Emanu-El. J. How does the chapter instill a sense of lifelong commitment to its members? Our chapter instills a sense of lifelong commitment, by recognizing and inviting back our Alumnae. When Alumnae come to visit our chapter our girls are inspired and realize that AEPhi does not end after college. This past fall we held an Alumnae Weekend. Our current active and then new members were able to network and meet our Alumnae. On the first night after we had a Shabbat Dinner with Hillel, we had a private Shabbat Dessert. We shared what our chapter has been up to, and in return alumnae shared what they have done since graduation and how Alpha Epsilon Phi has helped them get to where they are today. Our Abroad, Alumnae, and Parents Relations Chair sends out a quarterly newsletter in which she includes an Alumna Spotlight. This newsletter is also forwarded to our active members and they too can see what great things our alumnae are doing. They learn that we do not forget our alumnae once they graduate. Our most inspiring aspect that instills a sense of commitment is that one of our chapter advisors is not only an alumna of our chapter, but she is one of the very first new member classes of our chapter in fact with still have her Affirmation of Responsibility from when she was a new member of Alpha Epsilon Phi Colony. She alone has demonstrated that our chapter instills a sense of lifelong commitment.
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VI. Community Service

Submitted by: Micha Manevich mmanevic@ucsd.edu
A. What is the total number of hours volunteered in hands-on community service (not fundraising) by all chapter members? Please list all community service activities name of organization and type of service. (Add total hours for each individual member to come up with the chapters total hours.) None. List each of the community service activities in which chapter members were involved: Activity Volunteer at Preuss School Japanese Tsunami Fundraiser Japanese Tutor Treetops of La Jolla Senior Living Gompers Prep Academy Martin Luther King Jr. Walk Food Bank MASA Love LA Homeless Care Project FoAF AIDS Walk Cedars-Sinai Hospital WeSpark Project Think Thorton Hospital Alternative Spring Break Yucatan Peninsula Planned Parenthood Freshen Mentoring Program Orange County Heritage Museum-Volunteer Scripps Green Hospital Alternative Breaks Ken Jewish Community Counselor Camp Israel Ami St. Vincent de Paul Food Pantry Teaching Dance Capital Area Humane Society Volunteer # of Members Involved 1 1 1 1 1 1 1 2 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 TOTAL: # of Hours per Member 20 1 150 3 26 3 4 15 288 72 3 120 180 120 60 170 96 10 165 132 3 100 150 3 2 20 1,916 HOURS
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VII. Philanthropy
A. How much money was contributed to Sharsheret this year? $750 B. How much money was contributed to the Elizabeth Glaser Pediatric AIDS Foundation this year? $616.26 C. How much money was contributed to other local organizations including other fraternity and sorority philanthropies? Please include name(s) of other organizations. Alpha Epsilon Pi for San Diego Food Bank: $30 Tau Kappa Epsilon for St. Jude Childrens Research Hospital: $30 Lamda Chi Alpha for North American Food Drive: $65 Debbie Burton Foundation for breast cancer research and awareness: $100 Susan G. Komen Race for the Cure for breast cancer research and awareness: $100 Relay for Life for the American Cancer Society: $200 Phi Sigma Rho for American Cancer Society: $30 Pi Beta Phi for First Book: $40 Delta Gamma for Golden Anchor Program: $25 Kappa Sigma for the Fisher House: $30 Phi Gamma Delta for the American Red Cross: $30 Pi Kappa Alpha for San Diego Firemans Relief Association: $40 Sigma Chi for The Childrens Miracle Network: $30 Sigma Alpha Mu for Alzheimers Association: $30 Lupus Foundation: $50
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Philanthropy Continued
D. Describe how the money for each of the above answers was raised: (Include details about each fundraising event from planning to execution to evaluation) Manicure for a Cure: With the help of the California Hair Design Academy, we put on our first annual, Manicure for a Cure benefiting Sharsheret. We had professionals, who donated their time, supplies, and work giving manicures in exchange for a $5 dollar donation to Sharsheret. We began planning this event around 15 weeks before it happened, looking for different sponsors and people to help us put on this event. We finally found the California Hair Design Academy who was very excited to work with us and in exchange for promoting their Beauty School, they did everything for us for free. We also sold baked goods at the event. A week before the event we paraded the center of the campus to advertise our event and signed people up for appointment slots so that they may get priority access. Before the actual event we had nearly all our appointment slots full and we left blocks of time open for walk-in appointments. The event was extremely successful and the room was never empty, with a continuous flow of people coming in for manicures. Overall it was an extremely successful event and we are very proud of the results, considering it is our first time doing this. We are really hoping to expand next year. We think with more manicurists available, we will be able to give out more manicures and therefore raise more money for Sharsheret. Teeter for Tots: To raise money for the Elizabeth Glaser Pediatric AIDS Foundation, we put on our second annual 36-hour teeter-a-thon. We lace this event with the theme Be a Kid to Save a Kid. We have a larger than life Teeter Totter at 20 feet long and traveling 8 feet in the air. We invited each sorority and fraternities to come during a specific time to ride the teeter totter and play playground games. We also included other student organizations on campus and at one point had the Associated Students President riding the Teeter Totter. We asked each organization participating for a $30 donation for EGPAF. We also sold snacks and asked for donations if students wanted to play some of the activities we had provided like hula hooping, tetherball, face paint, etc. Planning began around 20 weeks before hand. Our philanthropy chairs found sponsors, ordered all the supplies, and figured out the logistics of the event. During the event we always had sisters as well as the team coaches, two girls who volunteered to gather participation for an organization they signed up for, present to work the booths and watch over the teeter totter. Overnight, we had our executive board members sleep over at the teeter totter. The event raised over $600, which was not as much as the year before. I think there could have been better planning and execution in that we could of gotten sponsors, as well as great things to raffle off to make more money. Additionally, it is extremely difficult to transport the teeter totter as we do not have a place on campus to store it. We want to make sure that the event continues, but we need to make sure the event is more efficient in the future. We also need to be aware that although the teeter totter is in good condition now, we need to keep checking the safety measures so that no one becomes injured. Name of Event Manicure for a Cure Teeter for Tots Recipient Organization Sharsheret Elizabeth Glaser Pediatric Aids Foundation Sponsoring Organization Alpha Epsilon Phi Alpha Epsilon Phi Amount Raised $750 $616.26
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VIII. Activities Sisterhood

Holiday Party 12/3/11 @ Margots apartment The sisters of Beta Eta chapter celebrate the holidays at a special gettogether thrown by Sisterhood Chair and hosted at one of our sisters apartments. We hold our annual Secret Sister event, where everyone is instructed to bring a gift under $10 for an assigned sister. Holiday goodies like cookies and apple cider are served, and Jewish Chair brings dreidels and Chanukah gelt to share Jewish tradition. Everyone is excited to receive her gift and share the cheer of the holidays. Attendance: 16 active members Bonding Activity 11/28/11 9 pm @ Meeting New Member Educator Leah Mizrahi and her assistant Hannah Morris bring delicious brownies to cheer sisters at meeting, and organize a special bonding activity. At the end of meeting, everyone gets a chance to share something special about her experiences with AEPhi that quarter. Leah and Hannah then set out envelopes with every girls name on the front. Sisters write down special messages to each other on notecards and put them in the corresponding sisters envelope. Attendance: 26 active members Thanksgiving Potluck 11/21/11 7 pm Sisters bring handmade dishes to the Corral, an on-campus residence of several AEPhi sisters, to share in a celebration of Thanksgiving. Sisters catch up and share what they are thankful for over nourishing and delicious holiday food. Everyone agrees that new members Becky Kang and Cindy Ren make the best candied-yams. Attendance: 20 active members Pump it Up Date Dash 11/17/11 8-10 pm @ Sorrento Valley Pump it Up President Robyn Sablove and Fraternity Relations Chair Raquel Mor plan a playful night out at the local Pump it Up. Beta Eta sisters and dates of their choice bring out their inner children as they climb and jump around the various blown-up structures. Dates and sisters alike leave the party place laughing and relaxed. Attendance: 13 active members Challah Baking One of the local Rabbis and his wife welcome the sisters of Beta Eta into their home to learn to bake Challah bread. The girls all make their own loaves to sell, of which the proceeds go to Sharsheret. Attendance: 5 active members
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Activities Continued
Noob Karaoke 11/9/11 Active and new member sisters go off campus to Muzen in San Diego to sing Karaoke together. Christine Wang brings the house down with Party in the USA. Attendance: 15 members Breaking Boundaries 11/6/11 12-2 pm @ Bear Room on the UCSD campus Sisterhood Chair Nicole McPeck leads a series of breaking boundaries activities geared toward getting the active members to integrate with the new member class. First the sisters organize into an inner and outer circle for speed dating to warm up and get everyone further acquainted with each other. Then, girls are numbered off into several different groups. Everyone stands in a circle facing outward, but when their number is called a group goes into the center of the circle and taps on the back the sister who matches a series positive statements, along the lines of this person always makes me laugh. Finally, everyone forms a circle and shares something they feel about AEPhi or about the moment, tie a piece of yarn around their wrist, then throw the ball of yarn to the next sister for sharing. At the end, everyone cuts herself free and leaves with a yarn bracelet as a reminder of her sisters. Attendance: 10 active members Halloween Slideshow 11/1/11 8:30 pm @ Meeting As part of the celebration of Halloween, during meeting we present a slideshow of collected pictures of sisters in Halloween costumes as little kids. Everyone oohs and ahhs over each others former cuteness, and is amazed at how much girls still look the same! Attendance: 17 active members Alumnae Weekend 10/21/11 10/23/11 We hosted our every-other-year alumnae weekend with the SDSU AEPhi chapter, where San Deigo State University (SDSU) and Beta Eta AEPhi alumnae are invited to come to various events at SDSU and UC San Diego to catch up with old friends and learn about the recent activities of our chapters. The weekend was constituted of the following events: Shabbat Dinner and Dessert 10/21/11 @ 8 pm SDSU and UCSD sisters welcome alumnae to the weekly Shabbat Dinner hosted by Hillel on the UC San Diego campus. We get the chance to share a moment of Jewish ritual, and get acquainted with graduated sisters. After the dinner, AEPhi active members and alumnae move to separate room on campus for a private dessert, where SDSU and UCSD chapters show slideshows presenting highlights of the previous year. Alumnae share what part of being in AEPhi benefited them the most, and in a moment of spontaneity, the UCSD chapter performs the dance they had learned for Formal Recruitment. Cheering and laughter ensue. Attendance: 17 active members Lunch 10/22/11 AEPhi alumnae and sisters enjoy a luncheon together at Woodstock Pizza in Pacific Beach, where they get to know each other better in one-on-one conversation. Attendance: 11 active members Torrey Pines Hike 10/22/11
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Alumnae and SDSU and UCSD chapters go on a hike together at the beautiful local Torrey Pines State Reserve. Sisters have the opportunity to get outdoors while making closer bonds to graduated AEPhi sisters. Attendance: 3 active members Founders Day Brunch and Breast Cancer Walk 10/23/11 @ SDSU House SDSU active members graciously welcome UCSD Beta Eta active members and San Diego AEPhi alumnae into their house for a Founders Day brunch of bagels and schmear. Sisters dress in their best for this celebration of the founding of Alpha Epsilon Phi. Afterwards, brought together in the spirit of AEPhis sense of purpose to make the world a better place, all the sisters participate in the Debbie Berton Breast Cancer Walk, which supports the Susan G. Komen for the Cure foundation. AEPhi sisters wear their Charms of Love shirts from our annual Sharsheret philanthropy. Attendance: 15 active members Welcome Back for Abroad Girls 10/10/11 8pm @ Meeting Two of our sisters, Margot Schein and Mara Hochberg-Miller, had recently been away to Washington D.C. and Israel respectively. As a welcome back, Margot and Margot got a chance to show chapter a few pictures from their trips and talk about their experiences. Attendance: 23 active members Pumpkin Patch Sisterhood 10/9/11 10 am Beta Eta sisters go to the Pumpkin Patch in Del Mar, north of San Diego, for some pre-Halloween fun. After browsing the wonders of the haystack and pumpkin collection, sisters buy more costeffective pumpkins from Trader Joes and bring them to a sisters apartment for carving. Attendance: 6 active members Summer B-day Celebration 9/19/11 5:30 pm After a grueling day of Work Week activities in preparation of Formal Recruitment, our Sunshine Chair Mara Hochberg-Miller surprises chapter with a cake to celebrate all the sisters birthdays that had happened over the summer. Every sister with a summer birthday stands up while the rest of chapter serenades them with the Happy Birthday song, after which everyone enjoys a slice of cake. Yum! Senior Brunch 6/4/11 10 am @ Huerta Vera Cruz Room on the UCSD campus Seniors Chair, Page Moore, prepares a brunch event at the UC San Diego campus with a full buffet of fruit, Einsteins bagels, coffee, orange juice, and tea to give the senior sisters of Beta Eta a
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proper sendoff. Beforehand, sisters closest to each senior had prepared a parting gift, ranging from paddles to scrapbooks, which they present to the senior with a speech in front of the rest of chapter. At the end, each senior is given a signed and framed copy of the senior photo that had been taken previously. Tears, memories, and love abound during the ceremony and graduating sisters leave feeling deeply appreciated. Fruit and Cheese 6/3/11 8 pm Beta Eta sisters gather at active sister Maddy Gysis apartment for an end-of-quarter social celebration. Various hors doeuvres like Brie and crackers are presented as sisters enjoyed the opportunity to kick back before the craziness of finals begins. Lives 6/2/11 Graduating seniors bring parting gifts and hand-medowns to campus for an annual Beta Eta passing-on ritual. Seniors pass on AEPhi letters and heirlooms to active sisters, who will in turn pass them on to future generations of sisters. The event Lives gives the seniors an opportunity to appreciate, encourage, and share their pride with the younger AEPhi sisters. One Beta Eta sister, Elizabeth Chase, goes through the effort of making a parting gift for every single AEPhi sister, which leaves everyone feeling part of the special AEPhi sisterhood connections. Boomers Sisterhood 6/1/11 Beta Eta chapter goes to the Boomers entertainment center in San Diego for some classic mini golf fun. Everyone enjoys a round of mini golf and a traipse around the quaint course, and some sisters even stay late to enjoy the arcade. Bonding Activity 5/28/11 New Member Educator Leah Mizrahi brings cookies, frosting and sprinkles to meeting. Each sister decorates a cookie for the sister whose name they draw out of a hat. They then present the cookie to their selected sister and make a heartfelt and positive comment about the other sister. Formal 5/21/11 Our Formal Chair, Nicole McPeck, planned an amazing evening at the Del Mar Best Western. All the sisters and their dates met at one of the sisters houses for pre-event photos, and then bussed together to the surprise destination, where we enjoyed gourmet dishes and a night of music and celebration. As our seniors were going to graduate within a month, we led them onto the floor for the duration of Whenever You Remember by Carrie Underwood, to have a special moment to commemorate their time in AEPhi.
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Matzah Pizza Sisterhood 4/25/11 6 pm @ Leahs Apartment Leah Mizrahi volunteers to host a Matzah Pizza sisterhood as planned by Jewish Chair Gabi Tripolsky. Everyone gathers at Leahs on-campus apartment to learn a little about Passover, and Jewish sisters are given a chance to Padres Date Dash 4/21/11 Our Fraternity Relations Chair, Raquel Mor, planned a special AEPhi Date Dash event to a Padres game. Sisters and their dates board a reserved bus to head to the game together. We sprawl out in picnic-like seats on the green and enjoy the opportunity to get to know everyones significant other, while getting out to a real sporting event. Go Padres! SDSU Sisterhood 4/15/11 We had a nail painting night with SDSUs Epsilon Nu chapter of Alpha Epsilon Phi at their house. We bonded with our sister from around town.
Retreat 4/9/11 to 4/10/11 For the annual retreat this year, Beta Eta goes to the Hidden Valley Retreat and Spa, located about an hour north of San Diego. The venue provides a beautiful 11-acre outdoor space for adventure and rest, as well as an ideal retreat compound complete with multiple bedrooms, a kitchen, several recreation areas, and a hot tub. Each group of girls is assigned to a group, and then the groups switch off preparing and cleaning up after meals. Over the course of a Saturday and Sunday, we complete a series of sisterhood programs as described below. We also have a Composting and Yoga 2nd Aves, of which a description is given under the Second Avenues section. Warm-Up 4/9/11 As soon as we arrived at retreat, after Retreat Chairs Elizabeth Chase, Maddie Gysi, and Jessica Gross have settled everyone in their rooms and set the rules, girls gather in a circle to play a playful wrestling game. 4 girls play at a time, where two girls hold their partners back, and the other two girls struggle to reach the other girls feet to win the game. This hilarious game gets everyones blood pumping after sitting in the car for an hour. Free Time 4/9/11 Beta Eta sisters are given the chance to break off into small groups for activities of their choice. Some sisters paint wooden signposts for the
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garden at the retreat center, while others huddle together to watch American Pie in the media room.
The Puzzle 4/9/11 4/10/11 During the first Free Time Session, one of the Beta Eta sisters finds a puzzle at the retreat center. The puzzle rapidly becomes a center of sisterhood activity as girls gather during their free time to put the pieces together, bonding over creating the picture together. At the very end, sisters rush to complete the puzzle before leaving the center and are just barely able to complete it in time. Family Feud 4/9/11 Within the greater AEPhi sisterhood, the sisters of Beta Eta have a tradition of maintaining family lines via Big and Little connections. There are the Schmutz family, the Pretty Family, the Princess Family, and the Kismet Family. Sisters separate by family and engage in a competition in the same form as the game show Family Feud. Before retreat, the Retreat Chairs had organized a survey for the Beta Eta sisters to complete, and for the Family Feud questions girls have to guess their sisters most popular answers to the survey questions. Survey questions included Something you always look forward to at the end of the Quarter and Foods most commonly found at AEPhi gatherings. Sisters enjoy testing their knowledge, and laugh at some surprising answers. Post-Secret 4/9/11 Inspired by the popular Post Secret collections, the Retreat Chairs organized a special program to break down barriers between sisters to reveal our shared struggles. After lunch, girls went off on their own and wrote down two secrets about themselves or challenges that they face in life on note cards. These cards were then collected (anonymously) and girls returned to the center to prepare and eat dinner. After dinner, different quotes from the notecards were posted on 5 pillars in one of the programming rooms. Sisters could read through all the quotes, and then sit under the card that they most identified with. Sisters are then given an opportunity to discuss amongst themselves what the quote meant to them. Various quotes cover the topics of self-image, relationships with parents, emotional challenges, and other life struggles. After heartfelt discussion and shared tears, Beta Eta sisters feel a stronger sense of connection and shared life paths. Friendship Bracelets 4/9/11 Following the emotionally rewarding but intense experience of the Post-Secret bonding activity, sisters gather in the dining room area to make friendship bracelets together. Especially talented sisters Robyn Sablove and Christine Wang give their sisters hair wraps. Senior Photo Scavenger Hunt 4/10/11 Seniors Chair, Page Moore, organizes the senior photo scavenger hunt, where girls are split into groups heading by one or two seniors each, and given a camera and list of things to photograph to win the competition. Sisters run around the retreat center in a frenzy of laughter and activity, trying to complete each picture on the list. In the end, everybodys a winner when Page passes out candy bars to the group as a treat.
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Free Time 4/10/11 Sisters are given another opportunity to relax and spend time together. Many are drawn back to completing the puzzle. Alpha Epsilon Phi Discussion 4/10/11 The Retreat Chairs lead a heartfelt discussion regarding the challenges that AEPhi Beta Eta Chapter faces as an organization. Girls anonymously write down the best and most difficult things about Chapter, and these are then shuffled and read in small groups. At the end each group chooses the topics that they think are most important and share them with the rest of their sisters. We discuss the challenges of attendance to events, the relationships between Chapter leaders and sisters, the quality of sisterhoods, and more in a heartfelt and open setting. The New Executive Board gains a better understanding of their goals for the year and sisters feel good about having their voices heard. Pictures 4/10/11 Beta Eta sisters make the most of the beautiful retreat center to take pictures of each of the Families and of the chapter as a whole to commemorate the weekend experience Lunch at In and Out 4/10/11 On the way back to La Jolla, Beta Eta sisters stop at an In and Out to share a lunch together. Sisters unwind and share their new bonds made during retreat. Senior Baby Pictures 4/4/11 8 pm @ Meeting Seniors Chair Page Moore had made a slideshow of baby pictures of Beta Eta seniors, and at the end of meeting we watch the slideshow and try to guess whos who. Sisters ooh and aww over how cute the pictures are. Bonding Activity 2/28/11 8 pm @ Meeting New Member Educator Leah Mizrahi brings cookies, sprinkles, and frosting to meeting. Every sister decorates the cookie for a designated sister, and at the end everyone gets up to present the cookie to their sister with a kind word and a hug. Hiking Sisterhood 1/17/11 Beta Eta sisters go stomping through local foliage and occasional Eucalyptus groves at the local Torrey Pines State Reserve. The breath of fresh air and San Diego sunshine make this sisterhood an invigorating break from the routine of being a student. As sisters hike through varying conversations and silences, we get to know each other in a setting beyond the university. Lunch in Letters Weekly on Fridays 1-3 pm @ RoundTable 1/7/11 5/27/11 Every week on Fridays, UCSD hosts The Jump Off at the Round Table courtyard where a DJ is invited to play for students from 1-4 pm. The Greek Community makes The Jump Off a hub of social activity, and AEPhi Beta Eta sisters join them to eat lunch together in their Letters from 1-3 pm.
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Attendance: 2-9 active members Rock Climbing 1/5/11 5-6:30 pm @ Canyonview Pool During a welcome back sisterhood after break, Beta Eta sisters head to the on-campus indoor rockclimbing course at the Canyonview Complex. We receive a thorough lesson in rock climbing safety protocol and get a chance to combine sisterhood with workout. Sisters put their lives in each others hands as we climb up and belay down the various courses.
2nd Aves
Recycling 2nd Aves After meeting, Sustainability Chair Sam Gordon gives a 15-minute presentation about what can and cannot be recycled. Her informative talk encourages sisters to practice the sustainability mantra of reduce, reuse, recycle. Shabbat 2nd Aves After meeting, Jewish Chair Gabi Tripolsky gives a 15-minute presentation about the meaning and origins of Shabbat, and shares some of her best Shabbat memories. Non-Jewish sisters are left with a better understanding of what Shabbat means, which is especially welcome with the upcoming Shabbat informal recruitment event. Krav Maga 2nd Aves 9/20/11 5 pm Inspired by recent assaults on women at UC San Diego, the sisters of Beta Eta head over to the local Jewish Community Center for a Hillel-sponsored lesson in Krav Maga, the Israeli form of self-defense. During a two hour session, sisters learn woman self-defense basics like how to escape from a bear hug, how to escape from a choke hold, how to quickly and effectively hurt a male offender, and most importantly to never give up the fight in case of an assault. Krav maga instructor Dana Ben Kaplan gives short demonstrations and then pairs sisters off to work on their own. Initial laughter at choking and fighting each other gives way to serious practice and training, and by the end we all know what to do if we are ever attacked. This is one AEPhi experience that can save our lives. Healthy Snacking 2nd Aves 9/11/11 As a break to practicing for Formal Recruitment during Work Week, Karmen Dykstra passes out a printout with some tips about how to eat healthy, as well as some samples of healthy food. Her major
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points are to avoid refined sugar, white flower, and trans fat. We go around the circle and share ideas of quick, easy, healthy snacks that will be especially handy during the time-pressured weekend of Formal Recruitment. Recruitment 2nd Aves 5/25/11 After Green and White Dinner, our TEC, Jen, gives an inspiring informational talk about how to prepare for Formal Recruitment. She discusses ways to overcome shyness, network with potential New Members before recruitment, and come up with our own AEPhi story to share with potential New Members. Beta Eta sisters leave the room with a new confidence in their recruitment abilities. Composting 2nd Aves 4/10/11 As the Beta Eta sisters are taking a tour of the retreat center, they stop by the compost pile for an informational talk about composting by Laura Hamant. Girls learn about how to make their own compost piles even with a small amount of space. Laura answers questions like how long it takes for something to decompose (on average, several weeks!). Yoga 2nd Aves 4/10/11 During Beta Etas annual retreat, Jessica Gross leads an optional Yoga 2nd Aves an hour before breakfast. Jess shows her sisters the basics of Downward Facing Dog and some of her other favorite yoga positions. Sisters get a workout and a few ideas for how to keep their bodies and minds healthy and flexible. Going Abroad 2nd Aves 3/28/11 8 pm @ Meeting Sammy Itaya, the Second Avenues Chair for Chapter, organizes mini-presentations by Shira Weizman and Laurie Helfenbein about going abroad. Shira shows pictures from her trip around Thailand, Australia and India during her gap year, and Laurie shares pictures from her time in Italy. Both girls talk about their experiences and encourage Beta Eta chapter to venture into the world to reap the benefits of travel. Havdalah 2nd Aves 3/5/11 7 pm @ La Jolla Shores AEPhi sisters gather around a makeshift bonfire at the grassy area near the beach at La Jolla Shores to celebrate the beginning of Shabbat. Following an explanation of the meaning and symbols of Havdalah, we drink graph juice, light the braided candle, and pass a box of spices around. Marli Gitelson and other Jewish members of Beta Eta lead the rest of chapter in singing a Havdalah prayer. Sisters leave with the memory of having shared a special moment, and non-Jewish sisters have learned a little more about their Founders culture.
New Members
Lily Love at Initation 11/30/11 As tradition dictates, after initiation the sisters of Beta Eta gather in a circle and share the highlights of their quarter with each other. As always the sisters leave feeling closer and confident in their
AEPhi experience.
Big Sis Reveal 11/15/11 Eager Little Sisters meet up with the rest of Beta Eta chapter in a lounge on the UC San Diego campus to find out the identity of their Big Sisters. Earlier that day, Little Sisters had received a matching t-shirt from their Bigs in their baskets. One by one, Big Sisters unzip their sweatshirts in a fashion show to reveal the matching shirt underneath. Little Sisters scream with joy when they see their Big Sisters in their matching shirt. Clue Week 11/13/11 11/15/11 In the week leading up to Big Sis Reveal, Big Sisters shower gifts on their soonto-be Little Sisters in the form of clues as to their identity. The first night, Little Sisters receive flowers and baked goods, the second night, door decorations, and the third night they receive a basket.
Heart Sister Movie Night 10/11/11 During the New Member process, everyone gets a Heart Sister, an active member who welcomes them to chapter and is there to answer any questions the New Member might have. New Member Educator Leah Mizrahi opens up her apartment to all the New Members and their Heart Sisters to hang out and get to know each other better. We watch Gossip Girl, eat popcorn, and end the night with a lively game of Taboo. New Member Appreciation Day 10/19/11 6:30 8 pm In order to bring the New Member class from Formal Recruitment together with the New Member class from Continuous Open Bidding Recruitment, we throw a cohesive New Member Appreciation day where Actives and New Members decorate cupcakes together in a lounge at the UC San Diego campus. At the end of the night, all the cupcakes have been beautifully decorated. Lily Love at Initation 6/1/11 AEPhi active members initiate new members. After the ceremony, everyone gets in a circle for the tradition of Lily Love, where, while cookies and fruit are passed around, every active member shares something about her quarter or her experience with AEPhi. Many sisters express how deeply significant AEPhi is in their lives.
Green & White Dinner 5/25/11 Green and White Dinner brings together Actives and New Members to socialize over green and white foods in the final days before initiation. Leah Mizrahi, the New Member Educator, along with her assistant, Hannah Morris, made bite-sized sandwiches and green and white frosted cookies and cupcakes for the occasion. The dinner was held in a small conference room with a view of the UC San Diego campus.
Big Sis Reveal 5/17/11 For the Spring Quarter Big Sis Reveal, New Member Educator Leah Mizrahi has AEPhi sisters gather at the AEPhi Teeter for Tots event in the middle of campus. The Little Sisters go on a brief scavenger hunt for pieces of a larger clue, which ultimately spells out Ready to take a walk? The Little Sisters then gather in a circle and each holds a candle in front of her as the rest of the active members and Big Sisters walk around them in a circle. When the Big Sister is in front of her Little Sister, she blows out the candle, revealing her identity. Big and Little Sisters rejoice at the open connection they will share from this night forward.
Clue Week 5/15/11 5/17/11 Big Sisters give clues about their identity to their Little Sisters for the three days proceeding Big Sis reveal. The clue comes with flowers and baked goods the first day, door decoration the second day, and finally a basket the third day. Clue week always makes the Little Sisters feel special and excited. Noob Karaoke 5/11/11 AEPhi Beta Eta active members and new members went on a special outing to sing karaoke as a sisterhood bonding activity. Everyone really put herself out there, singing to her hearts content and growing new bonds in the process. Bid Day - 4/14/11 4 pm @ Sun God Lawn AEPhi active members and new members gather at a lawn on campus to enjoy a meal of Subway together and get to know each other in a picnic setting. Lily Love at Initiation 3/6/11 Following AEPhi tradition, sisters gather in a circle after initiation and take turns sharing their feelings about the quarter and their experiences in AEPhi.
Green and White Dinner 3/2/11 6 pm @ Green Table Room Leah Mizrahi organizes a tea-party themed Green and White Dinner for the traditional week of bonding events leading up to Initiation. Before meeting, Beta Eta sisters Noob Karaoke 2/23/11 Beta Eta active members and new members come together at a local Karaoke joint in the San Diego Clairemont area to celebrate a night of music. Fun abounds as girls get up in front of their sisters to show off their vocal (and sometimes dancing!) abilities.
Big Sis Reveal 2/16/11 7 pm @ Melanies For Big Sister Reveal, active members and new members gather at Melanie Bourcovers apartment. The new Big Sisters have previously left matching shirts for their Little Sisters in a basket of goodies, and both Bigs and Littles wear their shirts tonight. Big Sisters file out of a room and take off their sweatshirts to reveal whose shirt they are wearing. The fashion show has everyone laughing and the Little Sisters are super excited to discover the identities of their Big Sisters.
Clue Week 2/13/11 2/15/11 Little Sisters receive clues from their new Big Sisters about their Big Sisters identity. The clues are given with little gifts baked goods and flowers the first night, door decorations the second night, and finally a basket of goodies the third night. Otter Pops and Tie Dye - 2/2/11 4-6 pm @ ERC Green To promote bonding between new members and active members, New Member Educator Leah Mizrahi brings out tie-dye kits and t-shirts to a lawn area on the UC San Diego campus. Sisters enjoy the sunshine and bond through decorating shirts together. Bid Day 1/19/11 4-6 pm pm (Pita Pit @ Sun God Lawn) New Member Educator Leah Mizrahi orders Pita Pit to celebrate the New Members decisions to accept their bid. Active members and new members bring towels and gather on a lawn on campus to share a meal. Girls take turns answering various questions around the circle, such as what is your favorite color? or what is your favorite band?
Philanthropy
AEPi Hunger Relief Every school year Alpha Epsilon Pi has a philanthropy, AEPi Hunger Relief, where they have a 36-hour stationary bike marathon on Library Walk, one of UC San Diegos main thoroughfares, to collect canned goods and donations for the local Food Bank. Alpha Epsilon Phi sisters brought canned goods and rode the stationary bike to support AEPis efforts. Lambda Chi Watermelon Bust 11/22/11 Lambda Chi Alpha hosts its annual Watermelon Bust Philanthropy. A week of activities leads up to a final carnival-like
event where sororities compete for the honor of best-carved watermelon. All proceeds go to the San Diego Food Bank. At one of the events leading up to the Watermelon Bust, Beta Eta girls gather to buy Lambda Chi shirts and take a photo with a Lambda Chi brother in an inter-sorority competition to see who gets the first photo. AEPhi comes in second.
ManiCURE 11/16/11 AEPhi Beta Eta chapter hosts their first Manicure for a Cure philanthropy event, where local beauty school students volunteer to give free manicures for individuals who make a donation of $5 to Sharsheret. Prior to the date of the manicure event, sisters spend their time in the middle of campus passing out flyers and waving posters to advertise. Their efforts pay off when the manicurists are booked from the start of the event at 10 am until the end at 6 pm. Sisters take shifts to oversee the on-campus event, bringing food and water to the manicurists, directing participants, and selling baked goods. Beta Eta celebrates their success of raising 750 dollars to go to Sharsheret. Sigma Nu Trick-or-Treat for Hunger 10/27/11 6 pm Beta Eta sisters join Sigma Nu brothers for their Trick-orTreat for Hunger pre-Halloween event, where they venture through neighborhoods to collect cans for the San Diego Food Bank.
Sammy Sandsculptures 5/21/11 At Sigma Alpha Mus annual sandsculptures event, AEPhi sisters compete against other sororities for best sandsculpture at the nearby La Jolla Shores beach. Proceeds from the sorority competition and a raffle benefit the Alzheimers Association.
Pi Phi Surf Comp 5/15/11 AEPhi sisters join up with Alpha Epsilon Pi brothers to play a volleyball game at the Pi Beta Phi Surf Competition event at Pacific Beach. The event benefits First Book, a non-profit organization that promotes literacy. AEPhi sisters enjoy a morning in the San Diego sunshine and time spent socializing with other chapters.
Derby Days Performance 5/5/11 AEPhi sisters participated in a Cat-in-the-Hat-themed set of sorority
performances to raise funds for the Rady Childrens Hospital. Sigma Chi Derby Days 5/2/11 to 5/6/11 Over the period of a week, Sigma Chi hosts a series of inter-sorority competitions benefitting the Rady Childrens Hospital. These include a penny wars, and set times on a swing set that they bring to the middle of the UC San Diego campus.
Kappa Karnival
4/30/11 12 pm
Kappa Kappa Gamma hosts a carnival event to benefit the literacy promoting non-profit organization Reading is Fundamental. Each Greek chapter has the opportunity to set up a booth at the carnival and keep a small percentage of the proceeds of their booth. The sisters of Alpha Epsilon Phi set up a very popular hair wrap booth. Beta Eta sisters also win the tug-a-war competition! Chi O Casino 4/27/11 7 pm Chi Omega hosts an on-campus night of roulette, poker and blackjack to benefit the Make-a-Wish foundation. Beta Eta sisters venture out to enjoy the night in friendly game competition and supporting a good cause. Teeter for Tots 4/17/11 4/18/11 Alpha Epsilon Phi Beta Eta chapter throws their annual Teeter for Tots philanthropy event. Sisters set up a previously constructed giant teeter totter that sends participants 8 feet up in the air. Despite the unexpected rainy days and nights, sisters stay out by the teeter-totter for 36 hours straight to raise funds and awareness for the Elizabeth Glaser Pediatric Aids Foundation. Students passing by give donations to ride the teeter-totter, and all Greek chapters are given times to come out and join the fun. Beta Eta sisters also sell cotton candy and popcorn, and enjoy games of tetherball and jump rope on the side. Being a kid to save a kid brings sisters and community together.
Mr. Alpha Chi 4/12/11 7 pm Alpha Chi Omega brings fraternity men from all the Greek organizations on campus to compete in a talent show. Proceeds from tickets go towards Oceanside Womens Resource Center. AEPhi sisters cheer on Greek brothers as they put themselves out there to raise money for a good cause. Attendance: 8 active members Dancing with the Greeks 3/2/11 7 pm @ PC Ballroom Sigma Kappa throws their annual philanthropy, Dancing with the
Greeks, where every Greek chapter is invited to compete in a grand dance competition with proceeds going towards the Alzheimers Association. The rest of the community watches as a team from every chapter puts their all into performing for the cause. Beta Eta sisters practice for several weeks leading up to the event and are applauded for their spirited and classy performance.
Lambda Chi Watermelon Bust 2/26/11 1-3:30 pm @ Warren Mall Lambda Chi Alpha hosts their Watermelon Bust Philanthropy event, where all the Greek chapters come to support the San Diego Food Bank by paying to participate in various games and competition. Beta Eta joins the Greek community, bringing their own carved watermelon that will be displayed alongside the carved watermelons of other sororities. Delta Idol 2/1/11 5:30 pm Delta Delta Delta hosts their philanthropy Delta Idol, a talent show competition between members of different Student Organizations. Proceeds from ticket sales are donated to St. Jude Childrens Research Hospital. AEPhi sisters Marli Gitelson and Danielle Dowler bring the house down with their rich voices and dynamic performances. KAT Walk 1/25/11 8-11 pm Kappa Alpha Thetas annual philanthropy, KATwalk, brings together men and women from all student organizations on campus to model for local boutiques that donate clothes for the occasion. The UCSD community comes out to watch the beautiful and lively fashion show, while raising money for CASA, the Court Appointed Special Advocate program that helps prevent child abuse. Sisters Raquel Mor and Karmen Dykstra volunteered as the AEPhi models and had a blast getting ready and walking the catwalk together. Sisters and community members cheered them on from the audience.
TKE Winter Fest 1/5/11 to 1/8/11 Tau Kappa Epsilon brothers throw their annual Winter Fest philanthropy, which includes a dunk tank set up in the middle of the UC San Diego campus during the week, and culminates in a huge kickball competition between the different sororities. Beta Eta sisters come out to a field on the UC San Diego campus on a Saturday morning to support TKEs efforts to raise money for St. Judes Childrens Hospital. Despite ultimate defeat, sisters have a fun time hanging out with each other and the rest of the Greek community.
AEPi Hunger Relief 1/5/11 to 1/7/11
Every school year Alpha Epsilon Pi has a philanthropy, AEPi Hunger Relief, where they have a 36-hour stationary bike marathon on Library Walk, one of UC San Diegos main thoroughfares, to collect canned goods and donations for the local Food Bank. Alpha Epsilon Phi sisters brought canned goods and rode the stationary bike to support AEPis efforts.
Fraternity Socials
SAE Exchange - 11/22/11 The sisters of Alpha Epsilon Phi and the brothers of Sigma Alpha Epsilon dress up to the theme of WTF and meet up at one of the brothers houses for a night of socializing. Bracelet-making with AEPi 10/13/11 10 am 12 pm @ Sun God Lawn Alpha Epsilon Pi brothers and AEPhi Beta Eta sisters make bracelets together in the Sukkot tent set up by UCSD Hillel on a lawn on campus. The bracelets are donated to Sharsheret to go into Busy Boxes for the children of women with breast cancer to occupy the children while the mothers educate themselves. AEPhi and AEPi become a little closer while sharing this philanthropic activity. Sammy Rush Event 10/6/11 @ Standley Park 5:30 pm The brothers of Sigma Alpha Mu invite Beta Eta to a pre-rush barbeque event at a local park. Sammy and AEPhi brothers and sisters enjoy an afternoon of food and getting to know each other better. DSP Day Festivities 5/1/11 AEPhi sisters and Delta Sigma Pi brothers meet up on a Sunday afternoon for a pool party. Kappa Sigma Exchange 3/3/11 The brothers of Kappa Sigma host the sisters of AEPhi Beta Eta Chapter at one of their brothers houses.
Lacrosse Game + Exchange 2/9/11 AEPhi Beta Eta attends one of the games played by the mens lacrosse team. Afterwards, the two groups meet at one of the houses of a lacrosse team member and spend the night socializing. Sammy hang-out before Spirit Night - 2/5/11 Alpha Epsilon Phi sisters met up with the brothers of Sigma Alpha Mu before the annual UC San Diego Spirit Night, where the whole university is encouraged to come support the UCSD basketball team. AEPhi and
Sammy socialized, body-painted, and overall got revved up for cheering the Tritons on.
AEPi Exchange 2/3/11 The ladies of AEPhi meet up at one of the houses of an Alpha Epsilon Pi brother to spend the night socializing. Both groups dress up to the theme of Coming of Age.
FIJI Social 1/31/11 Beta Eta sisters head over to the house of one of the brothers of Phi Gamma Delta to spend the evening casually hanging out and making connections. DSP Exchange 1/27/11 9:30 pm Beta Eta sisters meet up with the brothers of Delta Sigma Phi to spend the evening socializing at one of their brothers houses. The theme of the night was Norcal vs. Socal (Northern California vs. Southern California), so many playful rivalry jokes ensued. Beta Eta sisters left that night feeling confident in their new connections with DSP.
Study Hours w/ AEPi 1/26/11 5 pm @ Geisel Library AEPhi and AEPi sisters and brothers gather together on the bottom floor of Geisel Library to hit the books. While socializing occasionally interrupts the students efforts, both parties are happy to say theyve learned something by the end.
Sports
ISS Bowling 11/13/11 9 pm 10:30 pm @ Kearny Mesa Bowl AEPhi Beta Eta sisters joined the rest of Panhellenic for a night of friendly competitive bowling at Kearny Mesa Bowl, a local bowling alley about twenty minutes away from campus. Attendance: 4 active members ISS Volleyball 11/8/11 10 pm Having practiced with Beta Eta sister Emma Sullivan as coach the week before, AEPhi sisters go into the volleyball game prepared and supported by a cheering squad on the sidelines. We were off to a
great start but have fallen behind by the end of the game. Despite losing, sisters leave the arena with smiles on their faces. Attendance: 19 active members
ISS Softball 5/9/11 6:30 8 pm Sports Chair Jessica Gross arranges to have several Sigma Alpha Mu brothers join AEPhi as coaches for softball. With some former softball players and some sisters who have never held a bat before, the game is a combination of skill and laughter. AEPhi stays strong until the end of the game but falls behind by a few points.
ISS Swimming 5/4/11 7 8:30 pm Four brave AEPhi sisters Deanna Schinsky, Robyn Sablove, Christine Wang and Laura Hamant dive into the inter-sorority competition at a UCSD campus pool. They swim several different races including freestyle, backstroke, butterfly, breaststroke and relay. Their sisters cheer them on from the sidelines. Attendance: 5 active members ISS Kickball 4/19/11 5:30 6:30 pm The Panhellenic chapters play kickball against each other out on the Marshall Field on campus. AEPhi plays two losing, but very close games. Attendance: 11 active members ISS Basketball 4/12/11 6:30 pm @ RIMAC AEPhi plays basketball against UC San Diegos Kappa Kappa Gamma chapter. Sisters who choose not to play remain to cheer on the AEPhi team, which benefits from the coaching of Dor, a volunteer from Alpha Epsilon Pi. AEPhi eventually loses the game but the cheering does not stop until the game is over. At the end, Kappa and AEPhi girls exchange high-fives. Attendance: 18 active members
ISS Soccer 3/1/11 5 pm @ RIMAC Field At 5 pm Beta Eta sisters gear up to face the UCSD Chapter of Chi Omega at RIMAC field on the UCSD campus in a friendly match of soccer. While ultimately defeated at the end of the game, AEPhi has a great time running around the field and getting outdoors with sisters. ISS Dodgeball 2/8/11 8:45 - 9:45 pm AEPhi sisters face Chi Omega and Delta Gamma at 8:45 pm for a fierce dodgeball game at RIMAC, an on-campus gym complex. The first game ends in rapid defeat, but in the second game Neko Castleberry holds out until the very end, showing courage and persistence.
ISS Waterpolo 1/26/11 7-8:30 pm @ Main Gym Natatorium AEPhi Beta Eta sisters face a waterpolo competition with Delta Gamma 7 8:30 pm at the Main Gym Natatorium at the UCSD campus. While we ultimately lose to DG, our spirits remain high with the help of a small cheering squad on the benches.
Community Involvement
USY Event 5/7/11 Two Alpha Epsilon Phi sisters, as invited by the local United Synagogue Youth, speak to Jewish Youth about their experiences with Jewish Greek life. Lupus Walk 4/30/11 9:30 am To support an AEPhi sister in her struggle with a difficult autoimmune disorder called Lupus, Beta Eta went to a walk at Mission Bay Park held by Lupus Now to benefit the Lupus Foundation of America (LFA). We listened to the personal stories of those affected by Lupus, and walked in solidarity beside our personal survivor, as well as afflicted individuals and their families from all over San Diego. It was truly special to see the sisterhood come together to support a sister in a time of need multa corda una causa. Relay for Life 4/16/11 4/17/11 To raise funds and awareness for the fight to find a cure for cancer, Beta Eta joins many other individuals and organizations at the track on the UCSD campus for an overnight vigil. During the day sisters walk or run around the track together chatting and cheering, and for the night Philanthropy Chair Laurie Helfenbein sets up a tent for Beta Eta sisters. In the morning, sisters enjoy a donated breakfast by Soup Plantation. Spirit Night 2/5/11 7:30 pm @ RIMAC Beta Eta participates in UCSDs annual Spirit Night event, when the entire campus is encouraged to come and support the UCSD Basketball Team at one of the gyms on campus. Spirits are high after having a great time with the brothers of Sigma Alpha Mu before the game. Sisters cheer louder than ever.
IX. Panhellenic and Inter-Greek Involvement

A. Does the campus have a Panhellenic or Greek advisor? 1. If yes, provide name, address, phone number, e-mail address: Yes No
The Greek advisor is Lindsay McKinney. Her email is greeklife@ucsd.edu and phone number is 858534-1577. Her mailing address is University Centers, University Of California, San Diego9500 Gilman Drive, M/C 0076 La Jolla, CA 92093-0076.
B. Describe your Panhellenic governing structure. The National Panhellenic Council (NPC) at UC San Diego is headed by ten executive board members. This governing council includes the positions of President, Vice President of Administration, Vice President of Membership, Assistant Vice President of Membership, Vice President of Finance, Vice President of Scholarship, Vice President of Service, Vice President of Development, Vice President of External Relations, and the Vice President of Communication. The Panhellenic Council additionally has a Board of Directors that assists the governing council coordinate events within the Greek community. The Board of Directors includes the positions of Director of ISS (Inter-sorority Sports), Director of Athletic Relations, Directors of Excel (2 positions), Director of Greek Awards, Directors of Greek Week (2 positions), Director of Scholarship, Director of Scholarship Banquet, Director of Service, Director of New Member Programming, and Directors of the Judicial Board (2 positions). C. If other Greek boards exist, describe their structure and how Panhellenic chapters are involved. Besides Panhellenic there is the Interfraternity Council (IFC), which is governed similarly to Panhellenic. The executive board consists of 10 positions that facilitate vision, recruitment, judicial procedures, athletics, scholarship, and community of the IFC and its member chapters. There is also a Board of Directors composed of 12 members from the IFC chapters that assist the executive board with planning and carrying out events. Finally, the IFC has a Presidents Council which serves as the legislative body. Some Panhellenic Board of Director members work closely with the corresponding IFC Board of Director members to plan events during the year. For example, the Excel conference - a leadership conference, and Greek Week are the result of teamwork between the IFC and Panhellenic Board of Directors. D. Are officers and chairs selected by election or rotation? Officers are slated by a board of representatives. E. Are Panhellenic issues brought to the chapter for discussion prior to votes being taken? Yes No F. Who casts Panhellenic votes for the chapter? Our Sorority Relations Chair casts Panhellenic votes, and also attends the Panhellenic meetings. However, our executive board first discusses the issue at hand. For Winter and Spring Quarters, Shira Weizman was our sorority relations official, followed by Mara Hochberg-Miller for Fall Quarter. G. How many Panhellenic representatives does your chapter have? Beta Eta chapter has one Panhellenic representative. H. Does the campus have a Junior Panhellenic? Yes No I. Do any chapter members serve as Panhellenic officers or committee chairs? Yes No 1. If yes, provide name(s) and position(s) held: Yes, Nicole McPeck is Co-Director of the Judicial Board on the Panhellenic Board of Directors and Standing Vice President of Administration. 2. Are these people also the chapters Panhellenic representative? Yes No J. Do any chapter members serve as Greek governing council officers or committee chairs? UC San Diego does not have a Greek governing council. Yes No
Panhellenic and Inter-Greek Involvement Continued

K. Describe the chapters participation in Panhellenic and other Greek sponsored activities. (e.g. Greek Week, Homecoming, etc. this does NOT include other sorority or fraternity sponsored events) A list of all the Greek sponsored activities in which Beta Eta chapter participated, complete with a short description, is available below.
Pre-Greek Week Event 11/17/11 4-6 pm @ Warren Mall All of UC San Diegos Greek community, including Interfraternity Council, Panhellenic, and Multicultural chapters, come out to a large grassy area on the UC San Diego campus to engage in various games related to school pride and spirit, in which AEPhi sisters actively participate. An allGreek photo is taken at the end of the evening. Panhellenic Sisterhood 10/10/11 6:30 pm @ Multi Purpose Room Panhellenic hosts a sisterhood for all sororities in a large presentation hall at the UC San Diego Campus. AEPhi sisters join their Panhellenic sisters to listen to an inspiring talk by former Greek woman Gail Cayetano about how her time in Alpha Phi impacted her experiences later in life. Gail, a chapter president, started an event-planning company with one of her sorority sisters. Panhellenic holds meeting following the talk. Sisters leave the event feeling confident and proud of their choices to be involved in a Panhellenic sisterhood. Greek Block Party 9/27/11 8 pm 10 pm @ Warren Mall IFC chapters set up booths surrounding a large green area on campus, along with speakers at the end of the booths. UCSD students interested in going Greek are encouraged to come out to the Block party and get to know the chapters. Panhellenic chapters, AEPhi included, bring their members to the party to have a good time and meet Potential New Members in the process. Beta Eta sisters show up in their Rolling with the Phi-nest tank tops. Greek Week 4/12/11-4/15/11 Every school year, IFC and Panhellenic join together to organize a week of activities meant to bring the Greek community together and raise money for a charitable organization. This years proceeds go to City of Hope, an independent biomedical research, treatment, and education program institution recognized as a leader in fighting life-threatening diseases. The chapters are organized into teams that compete during events. This week our team includes Sigma Chi, Kappa Kappa Gamma, Lambda Chi Alpha, and Alpha Gamma Theta. The events planned for this years Greek Week are as follows: 4/12: Letters Day/Crest Making @ Library Walk, 11 am - 4 pm For this Greek Week event, Beta Eta sisters wear their letters all day and join the rest of the Greek community on campus from 11 am 3 pm to contribute to making a crest that represents their team. 4/13: Philanthropy Day/Greek Week Shirts @ Library Walk, 11 am - 3 pm The Greek community comes out to Jamba Juice on campus in full force to buy smoothies and baked goods, from which a portion of the proceeds goes toward City of Hope. Today AEPhi

girls wear their Greek Week shirts, displaying the name of our Greek Week team, which is Hard Rock. All the funds raised from purchase of these shirts are donated to City of Hope. 4/14: Scavenger Hunt @ Library Walk, 11 am - 4 pm AEPhi and other Greek students team off and participate in a photo scavenger hunt for various places and people around campus. 4/15: Tailgate @ Baseball parking lot, 4:30 pm / UCSD Baseball Game @ Baseball field, 7 pm Panhellenic and IFC organize a variety of food trucks to come to UC San Diego as a tailgate to the UCSD Baseball Game. AEPhi sisters join their team to cheer on the UCSD Baseball team. Greek Block Party 4/2/11 4 pm 7 pm @ Sun God Lawn IFC sets up booths around a large lawn in the middle of campus and throws a dance to start off the quarter. Panhellenic chapters, AEPhi amongst them, join IFC to interact with non-Greek members. AEPhi sisters chat with potential new members and dance through the evening. Panhellenic Sisterhood 3/7/11 7 pm @ Multipurpose Room Panhellenic invites all the sororities to a Panhellenic sisterhood held in a large meeting room on the UC San Diego Campus. Regents Pizza caters the event, and as sisters join the group they grab a piece of pizza or two. After about half an hour of socializing and enjoying the food, the Panhellenic executive board has their meeting before the entire Panhellenic community. AEPhi members get to meet Greek women beyond their own sisters, and witness how Panhellenic runs their meetings. EXCEL Conference 2/27/11 10:45 am 2:15 pm @ Ballrooms Every year Panhellenic and IFC jointly organize EXCEL, a leadership conference meant to teach Greek students useful skills for the modern age. This year, the keynote speaker is Joshua Fredenberg who gives a talk Are You a Leader Prepared to Impact the World? that highlights important qualities of leadership drawn from historic examples. The beginning speech is followed by a series of optional small seminars, such as a personal finance workshop hosted by Chase Bank and a recruitment workshop hosted by David Stollman, that teach the Greek community important life skills. The conference ends with an inspiring talk by Greek advisor David Stollman on the significance of the Greek community and why we should take pride in our PC

letters. To encourage girls to attend EXCEL, the conference is advertised as a mandatory event, and chapter subsidizes the $5 registration fee. AEPhi has the best percentage turnout from Panhellenic chapters, and Beta Eta sisters leave the conference with new skills, inspiration, and confidence in their Greek identity. Greek Week Tailgate 1/20/11 4:30-7pm @ Home Plate IFC and Panhellenic encourage the Greek community to spend the evening at Home Plate at a specially-hosted tailgate event before the mens basketball game the same night. AEPhi sisters spend the evening getting closer to their Greek brothers and sisters. Greek Awards 1/13/11 7 pm IFC, Panhellenic, and Multicultural Greek Council are represented at this event. Each fraternity and sorority nominates their chapter for different awards. The winners are selected by an unbiased group of UC San Diego Faculty Members. Each chapter attends dressed in their finest attire. At this event, we won Third Place for our New Member Education Program and Second Place for Outstanding Chapter Advisor.
X. Chapter Operations
Submitted by Christine Wang Cpw006@ucsd.edu
A. List the officer positions that make up the chapter executive board. President Vice President Operations Vice President Social Standards Vice President Finance Vice President Programming Vice President Membership Vice President New Member Education 1. How often does the executive board meet? Once a week. 2. Who conducts these meetings? The President facilitates a check-in system where every executive member updates the rest of the board with news and pertinent issues that should be discussed. 3. What issues/matters are discussed at the executive board level? The two most prevalent issues discussed during executive board meetings are programming details or suggestions and issues or items of concern. When one particular member of the board has encountered a problem with what they are currently working on, she will bring it to the board to discuss and we will all toss around ideas or potential fixes to the problem. Issues or items of concern refers to incidents involving certain individuals e.g. an active who is unhappy with executive board, an active who is considering deactivation, an active who is not showing up to events, etc. B. List all committee chair positions. Sisterhood Chair Sorority Relations Chair Social Chair Recruitment Assistant(s) Philanthropy Chair External Philanthropy Chair(s) Internal Assistant New Member Educator Abroad, Alumnae & Parents Relations Chair Seniors Week Chair Community Impact Chair Ritual Chair Risk Management Chair Historian Scholarship Chair Merchandise Chair Storage Chair Fundraising Chair Cultural & Campus Relations Chair Jewish Culture Chair Innermost Guard Sunshine Chair 1. How are these positions filled? Chair applications are sent out over the chapter e-mail two weeks before they are due and active members are free to apply for as many positions as they are interested in.
Chapter Operations Continued

Completed applications are sent to the President and then brought to the whole executive board to discuss. The executive board then selects who they feel will be best in each chair position. This slate of chairs is then taken to the next chapter meeting to be voted on by the entire chapter. a. To whom do these women report? Each executive member has jurisdiction over a few of the chair positions. Said executive member will regularly communicate and check-in with her chair(s) in order to make sure each chair is fulfilling all of her duties. President: Innermost Guard VP Operations: Historian, Abroad, Alumnae & Parents Relations Chair VP Social Standards: Scholarship Chair, Risk Management Chair VP Finance: Merchandise Chair, Storage Chair, Philanthropy Chair(s) Internal, Fundraising Chair VP Programming: Community Impact Chair, Cultural & Campus Relations Chair, Jewish Culture Chair, Social Chair, Sisterhood Chair, Sorority Relations Chair, Philanthropy Chair External, Seniors Week Chair, Sunshine Chair VP Membership: Recruitment Assistant(s) VP New Member Education: Assistant New Member Educator b. How do the committees function? Chair positions are not required to have a committee, although some of the ones with more responsibility, such as Philanthropy Chair(s) Internal, are considering having a committee in the future. If a chair position needs extra assistance, an assistant position can be created for that chair, either officially or unofficially. Otherwise, chair positions usually fulfill their duties individually. 2. When are chapter meetings held? Monday nights, weekly. D. Is a meeting agenda provided? E. Is parliamentary procedure followed during meetings? F. Are written minutes prepared and distributed? G. Does the chapter have a functioning standards board? If yes, 1. Who serves on the board? Four sisters, each from a different year (one first year, one second year, one third year, and one fourth year) and one alternate. 2. How are these women selected? Women may apply to be on the board and the sisters within their year vote for them. 3. Is this board disciplinary and/or pro-active in dealing with standards related issues? Describe how it functions. Yes; any girl in chapter can submit an anonymous letter to the VP Social Standards, who then may call together a standards board hearing. In cases where no letter is written but a member has committed a major or minor infraction, a hearing will be called as well. At the hearing the Standards Board listens to the defendant speak, after which they question the defendant and summarize their findings. The findings are in accordance with AEPhi National Policy and minutes Yes Yes Yes Yes No No No No

from the hearing are then submitted to our regional contact. 4. List typical sanctions imposed by the standards board for both major and minor infractions.
Academic Probation Spend a minimum of three hours per week studying. At the end of each week, please send a log of the following information to the Standards Board Chair and the Scholarship Chair: location, time (when you started and when you ended), and other people you studied with (if applicable). - Limit the number of hours/ week that the member can attend Chapter events - Specify days (ie days preceding midterm dates) when the member cannot attend any Chapter event - Removal from any held chair positions - Collect midterm grades and reconvene if any scores are below 60% - Plan and host a study session - Work with the Scholarship Chair to create a program Failure to meet attendance points minimum Fines Require member to contact the VP Operations to set up a personal point plan for the next quarter - Plan and host an event - Social Probation: cannot attend any social events, like exchanges and dances - Cannot wear letters for the remainder of the quarter Failure to adequately complete responsibilities as chair position/ exec member Take on a co-chair under position Removed from position Apologize to the appropriate parties involved (ie. Greek Adviser) Deliver a workshop regarding the information that was not adequately delivered (ex. President must present a voting workshop to the Chapter if she did not oversee voting properly) Failure to adequately transition By a given date, we ask that you submit a list of items that the current position holder still needs to be transitioned on - Submit notes/minutes of transition meetings with the current chair/ exec member Inappropriate behavior Write an example amendment to be included in the Bylaws that outlines proper behavior Write a letter of apology to the chapter Social Probation: cannot attend any social events, like exchanges and dances Cannot wear letters for the remainder of the quarter -
H. How are members made aware of the basic expectations of membership? VP New Member Education lets new member know the expectations of membership during their new member

period. Throughout the year, VP Operations will make announcements and send emails out over the listserv detailing and reminding actives of what the basic expectations of membership are. This is especially emphasized at the beginning of each academic quarter. I. When are elections held? Week 8 of Fall Quarter. J. Describe your officer transition program (who conducts it, when it is held, etc.). Officer transitions happen the weekend after executive board elections are held. The outgoing President facilitates the first portion of the transition, where both old and new executive board is present. This part could consist of teambuilding exercises, advice from old exec to new exec, and a question-and-answer session. After this, old exec leaves and new exec essentially has their first executive board meeting. The incoming President facilitates this portion, guiding the new exec to set goals for their term. They also work together to slate chairs for the new term. Additionally, it is each outgoing executive board members responsibility to individually transition their predecessor. K. What chapter goals were set during officer transition? Our goal was to improve visibility on our campus and to improve our reputation. This way we would be able to gain more respect from our peers and have a presence on campus to attract quality members. We hope that if we continue on this path we will have the ability to recruit more easily and focus more on improving our sisterhood rather than on constantly recruiting. 1. Describe how these goals were accomplished. A huge part of accomplishing this goal started from holding active members more accountable to the attendance point system. Having more active members go to events, both chapter and campus-wide, would affect both of our two main goals. We did this, and also put more time and effort into recruiting new members. The past years informal recruitment brought in higher numbers of young women than before and helped in both aspects as well. We bought more merchandise to also boost our visibility and help cultivate a united front on our campus. L. Do you conduct on-going leadership training for your officers? Yes No
1. If yes, describe what you do. We have an annual leadership conference that our whole chapter attends that is coordinated by Panhellenic and IFC. M. Is the chapter in regular contact with its chapter advisor? Yes No No N/A
N. If the chapter does not have a local advisor, have you sought out other local guidance? Yes 1. If yes, explain. O. Does the chapter have a faculty advisor? Yes No
1. If yes, provide name, faculty position, address, phone number and e-mail address: 2. Describe how your faculty advisor works with the chapter: P. Have officers and committee chairs been in contact with your Chapter Support Team members? Yes No 1. If yes, which specialist(s) have they had contact with this year: (indicate which officer or committee chair and who they contacted)

Officers/chairs who contacted: Team Captain: President Finance Specialist: VP Finance Membership Specialist: VP Membership/VP New Member Education and President. Operations Specialist: VP Operations and President contacted Shannon Cohen Programming Specialist: VP Programming Q. How has the chapter utilized resources available from the national organization? We are constantly looking on the website, especially after Summer Convention to make sure that we utilize myaephi and all of the wonderful suggestions it has to offer. Additionally, the Summer Convention allowed us to become more familiar with Chapter expectations and hopefully will lead us one day to becoming a 5-Pearl Chapter. R. Does the chapter publish an alumnae newsletter? Yes No
1. If yes, is it generated by the chapter or an outside source? It is put together by the Abroad, Alumnae & Parents Relations Chair. 2. If yes, how often is it published? Once a quarter. S. Does the chapter hold an annual event for chapter alumnae? Yes No
1. If yes, describe the event. Our Alumnae Weekend is a three-day event in which we invite alumnae to join us in various activities. This year, we started out with a Shabbat dessert on Friday night with active members and alumnae members. The next day, active member and alumnae had lunch together and then went for a hike in the local area. The evening was left free for the alumnae to reconnect with each other. Since we decided to have our Alumnae Weekend the same weekend as Founders Day, we celebrated the occasion with our AEPhi sisters from the San Diego State University chapter along with their alum. Afterwards, we all went to the Debbie Burton Breast Cancer Walk which raised money for both Sharsheret and Susan G. Komen. T. Does the chapter hold an annual event for area alumnae? Yes No
1. If yes, describe the event. It was the same event as the event for the chapter alumnae. We invited alumnae of our chapter, of Epsilon Nus chapter, and alumnae of other chapters living in San Diego. U. Describe any parents, moms, dads or family events that the chapter holds. Every other year our chapter hosts a Family Weekend, where parents and family members of active members are encouraged to come to our campus and participate in various activities with our chapter. The goal is to show our families what our sorority is about, as well as introduce them to some of the other families of our sisters as well. V. Does the chapter have a functioning parents club? Yes No

1. If yes, how do they support the chapter? W. Have articles been submitted to Columns? Yes No
What does the chapter do to promote positive public relations? Improving our chapters public relations and public image was a primary goal of the Executive Board this past term, and one of the ways we achieved this was through more attendance at Greek events outside of our chapter. At nearly every philanthropy event hosted by another chapter, our sorority had a presence and made a conscious effort to be there, often creating a sign-up sheet to hold sisters accountable for attending when they said they would. This kind of presence extends past philanthropy events to Inter-Sorority Sports, where we had both a solid team of girls participating and often a supporting cheering section for almost every sport. Some of the events we emphasize the most, however, are our universitys prominent campus-wide events. This past year, our chapter ordered and wore our own unique school pride tanks to UCSDs Spirit Night, an annual school pride competition held during a mens basketball game, and had a strong presence within the Greek section. We also made attendance mandatory for EXCEL, a campus-wide leadership conference focused on helping students improve their professional and personal skills. We wanted to let our wider community know that our sorority was strong not only in all aspects related to being Greek, but also that it contained intelligent and ambitious individuals. For this reason, we also always encourage our members to join other campus organizations as well. Sisters already in organizations will often recommend them to one another, encouraging them to join or apply. Members who are leaders or prominent members of other organizations are also rewarded extra credit attendance points to further encourage our members to be well-rounded.
XI. Financial Management

A. Does the chapter submit an annual budget to the National Vice President-Finance? B. Who is involved in the budgeting process? President Robyn Sablove and VP of Finance Michaela Manevich C. Are members made aware of the chapters budget? B. How does the chapter handle individual indebtedness? We make payment plans for the individual on a case-by-case basis. C. Who writes checks for chapter expenses? VP of Finance Michaela Manevich D. Who signs checks for chapter expenses? VP of Finance, Michaela Manevich; President, Robyn Sablove; and advisors Jessica Kort and Rebecca Kilroy E. How many signatures are required on checks? two 1. Provide titles of all approved signers: Vice President of Finance Michaela Manevich President Robyn Sablove Chapter Advisor Rebecca Kilroy Chapter Advisor Jessica Kort For house, suite or lodge operating chapters N/A H. Who serves on your house corporation? I. How many women can your facility sleep? J. How many women currently reside in your facility? Yes No
Yes
No
XII. Risk Management

Submitted by: Marli Gitelson mgitelso@ucsd.edu
A. Does the chapter have a risk management officer? Yes No No _____ _____ _____ _____ _____ _____
B. Are the following policies discussed with, and explained to, members each semester? Yes 1. Alcohol Policy ___X__ _ 2. Anti-Hazing Policy 3. Resolution on Human Dignity 4. Resolution in Support of Alcohol-Free Functions 5. Social Events Policy 6. Substance Abuse Policy ___X___ ___X___ ___X__ _ ___X__ _ ___X__ _
C. Which chapter officer is responsible for maintaining the emergency card file? VP Social Standards and Risk Management Chair D. Is an emergency phone list posted by all phones? Yes No N/A if non-facility operating No No
E. Do all executive board members know who must be contacted in the event of an emergency? Yes F. Are all executive board members familiar with the Incident Report Form? Yes
G. How does your chapter define hazing? Hazing is any form of initiation into a campus organization that
causes, or is likely to cause, physical injury or personal degradation or disgrace resulting in psychological harm to any student or other person. Also, it may include anything that New Members are made to do to segregate them from the Active Members, excluding what is required of them by the First Avenues Program.
H. How does your campus define hazing? Hazing is any form of initiation into a campus organization that
causes, or is likely to cause, physical injury or personal degradation or disgrace resulting in psychological harm to any student or other person.
I. What positive non-alcoholic programming ideas has your chapter utilized? Our chapter sisterhoods are alcohol-free events. These events have ranged from on campus boundary breaking activities to off-campus bounce house parties. J. How does the chapter support our Resolution in Support of Alcohol-Free Social Events? We do not encourage underage drinking and encourage those who are of age to do so wisely. We do not use chapter funds to purchase alcohol or serve it at mandatory functions. We follow the Alcohol Policy set forth by Alpha Epsilon Phi National Sorority as listed on the Alpha Epsilon Phi website. K. Is there a Panhellenic or campus alcohol-free resolution or policy? Yes No
(if yes, provide a copy of the policy) The University allows the use of alcohol as long as it is in compliance with the local, state and federal laws. Below is UC San Diegos Alcohol Policy: 14.16. UCSD Alcohol Policy 14.16.10. Introduction 14.16.10.10. The University provides a broad learning experience for encouraging the personal and intellectual growth of students, faculty and staff. It is in keeping with the role of the University and an aspect of its educational mission to promote responsible behavior that recognizes the rights of both individuals and the community. Thus, the University has an obligation to assist the entire UCSD community to become better informed about alcohol use and its abuse. 14.16.10.11. Alcohol consumption, and the adverse consequences thereof, represent one of the most serious problems on University campuses. Alcohol problems have effects throughout the spectrum of academic and personal campus life. Those who consume or serve alcoholic beverages at functions should be provided with an adequate understanding of the substance and the issues that surround its use. This policy places its primary emphasis on behavior, recognizing the rights and responsibilities of individuals to make their own informed decisions regarding consumption. 14.16.11. Scope 14.16.11.10. This policy covers the rules and regulations governing the consumption of alcoholic beverages on University premises under the administration of UCSD. In all instances where consumption is permitted, the sponsoring nonUniversity persons or organizations, student governments, other official UCSD units, registered student and college organizations, and non-UCSD persons or organizations involved are responsible for compliance with applicable local, state, and federal law and applicable University and UCSD policies and regulations. Individuals or groups violating such laws, policies, or regulations may be subject to sanctions by UCSD, University, local, state, or federal authorities. 14.16.11.11. This policy does not cover rules and regulations governing Scripps Institution of Oceanography vessels, for which policies and procedures on the sale, service, consumption, or possession of alcoholic beverages are issued by the Director, Scripps Institution of Oceanography or his/her designee.
Multa Corda Una Causa

Beta Eta Chapter 2011 Executive Board
President: Robyn Elyse Sablove VP Operations: Christine Wang VP Social Standards: Marli Gitelson VP Finance: Micha Manevich VP Programming: Karmen Dykstra VP Membership: Melanie Borcover VP New Member Education: Leah Mizrahi
Many Hearts One Purpose
Alpha Epsilon Phi National Sorority

11 Lake Avenue Extension Suite 1A Danbury, CT 06810

Annual Report

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Alpha Epsilon Phi, Beta Eta Chapter

University of California, San Diego

Beta Eta Annual Report

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III. New Member Education

Submitted By: Leah Mizrahi lmizrahi@ucsd.edu

A. Number of new members initiated this academic year:

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New Member Education Continued

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New Member Education Continued

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New Member Education Continued

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IV. Membership Development

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Membership Development Continued

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V. Rituals and Values

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Rituals and Values Continued

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VI. Community Service

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VIII. Activities Sisterhood

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AEPi Hunger Relief 1/5/11 to 1/7/11

IX. Panhellenic and Inter-Greek Involvement

Panhellenic and Inter-Greek Involvement Continued

Panhellenic and Inter-Greek Involvement Continued

Panhellenic and Inter-Greek Involvement Continued

Chapter Operations Continued

Chapter Operations Continued

Chapter Operations Continued

Chapter Operations Continued

Chapter Operations Continued

XI. Financial Management

XII. Risk Management

Multa Corda Una Causa

Many Hearts One Purpose

Alpha Epsilon Phi National Sorority

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