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How do I know whether CIN is installed? Run the function module test j_1bsa_component_check with component as ‘IN’ and you should get a return code ‘0’ and no exceptions. Before you can check this you should have applied SAP note 411079. How do I invoke CIN transactions? Best way to invoke CIN transactions is to attach the pre delivered CIN roles to user profiles. What are the roles available in CIN? Please see the section below of the knowledge bank. Alternatively in an R3 system with CIN you can use the transaction PFCG (Profile Generator) and look for entries SAP_CIN* Where can I get the CIN user manual? CIN user manual is now available as a CD and can be installed centrally and accessed by any user. It is also available in SAP’s help portal at help.sap.com/additional components/ Country version India What will the country install program do? The country install program (invoked using O035 transaction code) does pre customization of company code ‘0001’ so that you have some customization to start with which you can build further. Is there any pre customization available for CIN? There is some customization available for CIN as a part of country install and other components are mentioned in the knowledge bank. There is no pre configured client for CIN. Must I always run country install after an upgrade? You should run Country install program only if it is a fresh installation with no customization. If you have already started building the org structure and other process mapping then you must not run country install program. Is there an area menu for CIN? From R3 46B the concept of area menus are not much used in SAP. So it is preferable to use roles for accessing the CIN transactions. You can also use the area menu J1ILN if you need.( Older versions of CIN had area menu J1IL) Where can I get all the transaction codes for CIN? There is no need to know all the transaction codes with in CIN. What is more important is to look at the CIN roles and how this can be used. How do I know all the authorizations given with CIN? Using Profile generator you can generate a authorization profiels for a given role. You can use existing roles or build new roles also based on individual requirements. How do I upload the CIN related legacy data at the time of initial upload? There is no standard tool or methodology for uploading CIN master or transaction data at the moment.
What support does CIN provide for budget? CIN product is designed in such away that changes can be done very easily. What do I do if the rates change after a budget? Excise rates are maintained as master data in CIN. You just need to put in new rates in CIN master data to change it with the new validity. But if sales tax rates are being changed then you cannot change the tax codes. You should define new tax codes with new rates and use them. Changes to income tax rates have to be handled by defining new withholding tax codes. What do I do if the CENVAT process changes? CIN team follows the budget related changes and releases correction notes if there are changes to any of the CIN transactions or reports. You need to check SAPNET and apply the notes after the budget. Where do I get CIN release notes? How to access the CIN release notes in the system? What can I do if I need to submit few new reports? Check SAPNET whether there are notes existing already. You can post a message to SAP support, who can tell ou whether some thing would be made available in the short term. SAP support can also be contacted using the email support.India@sap.com How do I know whether a new lgal requirement is being considered for development by SAP? You can do a search on SAPNET front end or contact support.India@sap.com 1.2 CIN Basis Can I have CIN as well as other Add-ons in one box? You can have multiple add-ons technically in one box from 46C on wards. But before doing this you need to contact SAP support who can guide for the necessary precautions. Is it possible for me to have multiple country versions in one client? Are there any installations with multiple country versions in one client? There are installations with multiple country versions in one client. From 46C onwards CIN is technically conflict free and can exist with other country versions. However the installation process of multiple add-ons is not stright forward and you must contact pre sales before taking up a similar project. How do I know which support pack I should move onto? It is always beneficial to move to the latest support pack which is supported by CIN. This will ensure that all the known errors until that point is solved. For knowing which is the approved level for India please look into note 81456. This note gets updated whenever there is a new add-on patch for CIN. You can look at the existing support packs at the service marketplace. After importing support packs will the functionality change?
Support packs are collections of notes and should not change the basic functionality. They are mainly bug fixes. The support pack gives a list of notes for which the corrections are included. Do I need to do an integration test after CIN support pack import? Some testing is required for the critical processes after a support pack implementation. It would also be a good practice to keep some CATTs to be done after every SP import. What is a CRT? CRT stands for Conlfict Resolution transport. Some add-ons change the core R3 code. So when R3 comes up with Support packages there can be situations when the add-on modified code gets over written. In such scenarios the add-on will have to provide a Conflict resolution transport after merging the new R3 source with add-on corrections. As a customer what needs to be kept in mind is that if there is a CRT for a SP then both needs to be applied together. This is handled by the SAP Patch manager tool SPAM. Will I get a CRT in CIN40A? CIN40A does not carry any modifications to R3 core. So you will not get any CRT’s in CIN40A. However you will get Add-on patches in CIN40A which are collections of CIN notes bundled together. They need so specific Support pack level of R3 for technical reasons. Can I run Internet sales with excise taxes? You need to have separate pricing procedure to make this possible. It would be best to contact SAP product management group on this. When I upgrade will I lose my customization? Upgrades will put the new customization only to client 000. No customization is imported to any other clients. In case you need to use any of the new customization you need to copy them from client 000. The productive operation will in no way be affected. How do I copy the customization from client 000 to my production client? You can use the customizing cross system viewer to compare the customizing across clients. The customizing transfer assistant can be used to copy the entries. When I change CIN objects should I register? CIN objects do not require you to register it with SAP support. Is there an object key for CIN objects? CIN objects do not need an object key. This is because the name range is considered as add-on. When I the system Check if Also check try to create a new object of CIN which came through note, says that the name range cannot be used. What should I do? the name space entries are available using transaction se03. whether the name space is modifiable.
What are CIN name spaces? /0SJ1I/ and /0SJ2I/
Is there any partner project for CIN? For creating new objects in CIN name range you need to maintain the partner project ids ‘1I’ and ‘2I’ in tables RESP and RESPT using transaction SM30. Can I make a client copy excluding CIN? It is not possible to exclude CIN data while making a client copy. When I maintain some of the CIN master data system is asking for a transport request. How do I avoid it? This has been rectified. If it is still a problem please report in SAP support. Also please check the following. Go into SE11. Enter the table name for which the maintenance is giving a problem. Display the table. Take the option – Utilities – table maintenance generator. Check the recording routing. It should be no, or user recording routine. Which are the R3 versions on which CIN is available? CIN is available in R3 40B 46B and 46C only. Are there any language versions for CIN? No CIN is available only in English. Are there any code page restrictions for CIN while using with other language versions? No there are no code page restrictions for CIN. CIN does not need a code page by itself. So it can be put with other languages. I have a system with R3 and CIN. Can I upgrade R3 alone leaving CIN? You cannot upgrade CIN alone. If you opt to ignore CIN and continue with the upgrade of R3 alone then the CIN objects get deactivated in the system and it is not usable any more. A re install might lead to problems and loss of data. Even after CIN is installed when I try to run any CIN program system is saying CIN is not installed. Why? You need to apply note 411079 How do I restrict access to the various options under j1id ot j1it? CIN has pre delivered authorization groups j1it and j1id. You can attach this group to the table using transaction sucu. How do I create new authorization groups? You have to run a report RKSCUS09. Enter the authorization objects as S_TABU_DIS and then you can maintain new authorization groups under this. When should I install CIN? You can install CIN after the R3 upgrade is over at any time. It is recommended that you do it along with the R3 upgrade. How long is each version of CIN supported? Current supported versions of CIN are CIN22B on R3 40B until June 2003, CIN30A on R3 46B until June 2003 and CIN40A on R3 46C until 2005. If I am already in a higher Support pack than is required by the add-on how do I proceed?
For CIN40A the limit is only on the minimum Support pack level. If you already above that, then this does not cause any problem. If another add-on is already installed then can I install CIN on top of it? You need to take permission from the other add-on for this process. Contact SAP support. How long does a CIN installation take? The time depends on the hardware that is available. If 4 processors and 2 GB RAM is allocated to that instance then it takes about 40 minutes. The maximum time is about 1.5 hrs How long does it take to upgarde CIN? This will typically depend on the databse size. But this is rolled into the R3 upgrade and CIN composite upgrade will not add additional down time to the R3 upgrade. Multiple users are not able to use j1id at the same time. How do I resolve this? Master data in CIN is maintained using default table maintenance views. This poses a restriction that only one user can change the data at any given time. This is because of the table level lock.
How do I configure the system for partial credit functionality? (80:20 or 95:5 for Cenvatable: Inventorisable) The relevant tax code should be configured with the required ratios for deductible and non-deductible tax components (JMO1 and JMO2 respectively). The partial credit indicator at the excise registration ID level should also be marked. What are the settings involved to run the stock transport orders through the GRPO route? For a receiving plant a customer has to be created. For an issuing plant a customer and a vendor has to be created and this vendor is to be linked to this customer. Both the customers have to be assigned to the plant in the Stock Transport Order settings. (Transaction:OMGN) How do I change the debit account that is proposed in Excise JVs? In the company settings of CIN IMG select the indicator “Debit Account Overwrite” for the required company code. What is the difference between the ‘Depot’ indicator at the plant and the same at the excise group level? At excise group level: It indicates that for the particular combination of the excise group and the plant, the plant will function as a depot.
At plant level: Irrespective of the plant being attached to any excise group, the plant attached to all the excise groups will function as a depot. The setting at the plant level takes precedence over that at the excise group level. Can I change the non-cenvatable condition types that have been delivered? No. The delivered non-cenvatable condition types (e.g. JMO2 etc.) are to be used as they are. Can the excise popup be made to appear for any movement type? The excise popup will appear for all those movement types that have been delivered for CIN, provided these movement types are maintained in the CIN IMG settings. Note: The users can create a copy of these standard movement types (delivered for CIN), and maintain the entry in the CIN IMG for the popup. Can I segregate different actions and reference documents combinations for incoming excise invoice transaction (J1IEX)? Yes. The user has two broad options for the combinations of the actions and reference documents for the incoming excise invoice transaction. Define processing modes per transaction: Here the user can decide the processing modes associated with the transactions. For e.g. for J1IEX capture, post, change, display and cancel options are available, while for J1IEX_C only capture and display options are available. The user has the freedom to change the delivered settings. Define Reference Documents Per Transaction: Here the user can decide the combination of the processing modes with the reference documents. For e.g. for the processing mode “Capture Excise Invoice” one can choose reference documents such as PO, GR, STO etc. The user has the freedom to change the delivered settings. Where will I change the input/output attribute of a field of the incoming excise invoice transaction? In CIN IMG, under the Incoming Excise Invoices node the user can change the attributes of certain fields. The user cannot add any additional fields other than the delivered ones.
In the subcontracting attributes (CIN IMG) what is the difference between Movement Type Group Issues and Movement Type Group Receipts? Movement types that issue material from the plant to the subcontractor are grouped under the movement type group issues. Similarly, the movement types that consume the materials when the processed goods are received into a plant are grouped under the movement type group receipts. In the Subcontracting Challan, How should I maintain number ranges for each series group? Subcontracting Challan number ranges should not overlap between series group. For e.g it should NOT be as follows: Series Group S1 : 000010000 to 000050000 Series Group S2 : 000020000 to 000050000 Which are the Number range objects for which number ranges needs to be maintained? Internal Document - J_1IINTNUM RG23A Part1 and Part2 for all excise groups - J_1IRG23A1 & J_1IRG23A2 RG23C Part1 and Part2 for all excise groups - J_1IRG23C1 & J_1IRG23C2 PLA Part2 for all excise groups – J_1IPLA2 RG1 for all excise groups – J_1IRG1 RG23D Folio Number Generation – J_1IRG23D Outgoing Excise Invoices against all series groups - J_1IEXCLOC & J_1IEXCEXP Depot Excise invoice number – J_1IDEPINV Dispatch Register Serial number – J_1IINTPR2 Subcontracting Challan against all series group – J_1I57FC
How is the “GRs per EI setting” (at the excise group level in CIN IMG) decided? CIN provide three options to avail CENVAT credit based on this setting. Multiple GR against single excise invoice, single credit: The excise invoice can refer to multiple goods receipts, but the credit can be availed for the entire excise invoice in one shot. Multiple GR against single excise invoice, multiple credit: The excise invoice can refer to multiple goods receipts, and the credit can be availed individually for each goods receipt. If none of the options mentioned above are chosen: The excise invoice can refer to a single goods receipt, and the credit can be availed for the entire excise invoice in one shot. The user can decide the option based on the business requirement in the implementation phase. It is advised that the setting is not changed subsequently. Note: This setting no longer exists at the plant level.
Can I have multiple accounts for the same process? Yes. This is possible by using the option of subtransaction type in association with the transaction type. What will transaction type do? CIN uses transaction type as a way of differentiating between the various excise related processes. They are: GRPO – Goods receipt for purchase order in Plant. Also used in Depot for a PO and material document EWPO – Excise invoice without purchase order 57FC - Subcontracting Challan 57NR – Reversal and Recredit for Subcontracting Challan CAPE- Capital Goods credit accounts OTHR- Excise Invoice for Other Movements DLFC- Factory Sale and Stock Transfer via SD CEIV- Cancellation of Generated Excise Invoice DIEX- Differential Excise Invoice Credit MRDY- Excise Duty reversal without reference MRRD- Excise Duty reversal if material used for non-production MRWO- Excise Duty Reversal for Write off Cases TR6C - PLA account adjustment through TR6 Challan UTLZ- is used for determining the accounts when a JV is posted with an option of fortnightly payment The Transaction type that are not used : 57CM, 57GR, CAGI, CAGR, GRTR.
Can I have my own transaction types? No. Various transaction types are used by CIN and are predelivered. Does the system determine the modvat clearing account during invoice verification? Yes, provided the purchase order has deductible excise duty. What is EWPO? When do you use it? EWPO stands for excise invoice without purchase order. For e.g. Excise invoice of free samples are captured in the system using EWPO. What is the functionality of the rejection code/reason code? For some reasons if the user wants to withhold the availement of CENVAT credit, he can do so by posting the excise invoice with a reason code. This reason code will post the credit amount to an ONHOLD account. The user can later post this ONHOLD amount to the CENVAT accounts. There is an indicator associated with the reason code in CIN IMG, which will decide the posting of the credit amount to ONHOLD.
Note: It is recommended that separate GL accounts for ON-HOLD account for transaction type GRPO and CAPE. Account at GRPO will be used by Rejection code and the one at CAPE will be used for subsequent credit of capital goods. During Excise Invoice cancellation, reason code can be used.
After the transaction J1IEX has been executed, what is the significance of the status popup? The status popup is a way to give information to the user of the various excise entries that happen during the course of running the transaction. For e.g. the status Part1 number: N.A. means that no part1 number was generated during the course of running the transactions. What does the ‘Restore Defaults’ checkbox on the Duty Values item tabstrip of J1IEX do? Restore defaults option restores the material type, duty rates, quantities, duty values for that line item to the original values that were defaulted the time when the transaction is run. I always get the Item ok in J1IEX transaction as selected, how do I avoid that in case I don’t need the Item ok selected by default? Mark the User Parameter ID ‘J4X’ with ‘X’ for a User ID. Can you explain the different rows of duties on the Duty Values item tabstrip of J1IEX? Credit availed: Excise duty whose credit has been availed. Inventorized duty: It is the excise duty for which credit has not been availed but has been added / will be added to the material cost. Credit due: Excise duty whose credit has not been availed because the goods have not been received and entered in the RG23 Part1 register. Credit Available: Excise duty whose credit has not been availed, but the goods have been received and entered in the RG23 Part1 register. ST: Sales Tax for the line item.
What does the ‘Calculate excise duty based on rates’ checkbox on the Duty rates item tabstrip of J1IEX do? The user has the option of changing the duty rates for the line items in the excise invoice. If the user wishes to change the duty values based on the changes in the duty rates he needs to select the ‘Calculate excise duty based on rates’ checkbox. What is a single step credit availment process? The process of capturing the excise invoice and availing credit of excise duty in a single step is now possible if the excise is captured with reference to a goods receipt for a purchase order. This is possible even in the EWPO cycle.
When are the ‘Simulate CENVAT Credit’ and the ‘Post CENVAT’ buttons active? These buttons will be active if the entry has been posted in the RG23 Part1 register for the GRPO cycle and there is credit available to be availed. These buttons will always be active during the EWPO cycle. The user should have the necessary authorization to post an excise invoice. While capturing an excise invoice for EWPO (without reference to any material document), how does one enter multiple lines? For the first line item the user needs to enter the details of the line item such as the material number, plant, chapter ID, duty rate, quantity etc. follwed by pressing ENTER. To enter a new line item the user needs to press the ‘Next Item’ Button.
When price control 5 is set for a purchase order, how is excise duty computed? The base value of the material is the value on the date on which the vendor's excise invoice is created. The duty is computed on this base value. How are the accounts determined when capital goods are procured? When cenvat credit for the capital goods are availed for the first 50%, the credit accounts are picked from GRPO transaction type and debit accounts from the CAPE. During Subsequent credit availment both credit and debit entries are picked from CAPE. What needs to be done if the Excise Invoice quantity is not equal to GR quantity? Excise Invoice Quantity is less than GR quantity: System will default warning message and this can be configured in CIN IMG as required. Apart from that the Part1 entry will be done only for the open quanity in the excise invoice. And the remaining will not appear in the excise registers. Since nothing can be done about it, ensure you do another GR for the difference quanitity with no excise entry. Or in the case excise invoice for this difference will be dispatched by the vendor later, you can create a separate GR and just create a Part1 entry. Excise Invoice Quantity is greater than GR quantity: Credit will be allowed only for GR quantity. To take credit for remaining check your Multiple GR for an excise invoice setting at excise group.
What should be my accounting entry in procurement? For Domestic Procurement of Raw Material During GR Material Stock Cr. During Excise Invoice Credit Cenvat Account Cr. During Invoice Verification Cenvat Clearing GR/IR Clearing Cr. For Domestic proceurement of Capital Goods During GR Material Stock Cr. (50%) (50%) Cr. During Invoice Verification Cenvat Clearing GR/IR Clearing Cr Subsequent of Capital Goods During Excise Invoice Credit
Dr. GR/IR clearing Dr. Cenvat Clearing Dr. Dr. Vendor Payable
Dr. GR/IR clearing Dr. Dr.
Cenvat Account Cenvat On-hold
Cenvat Clearing Dr. Dr. Vendor Payable Dr.
(50%) Cr. (50%)
For Import Procurement of Raw Material During Customs Duty Clearing invoice Custom Clearing Cr. During GR Material Stock Cr. During Excise Invoice Credit Cenvat Account During Invoice Verification GR/IR Clearing Dr. GR/IR clearing Dr. Custom Clearing Dr. Dr. Custom Payable
Cr. For Excise Duty Credit of Raw Material without PO Cenvat Account Cr. For Excise Duty Reversal through Excise JV Cenvat Clearing Cr.
Dr. Cenvat Clearing
Dr. Cenvat Account
What should be my accounting entry when the goods are issued through MM and excise invoice is created (J1IS & J1IV)? During Excise Invoice Creation Cenvat Suspense Account Cr. For TR6C Challan PLA Account PLA on hold Account During Fortnightly Cenvat payable Cenvat Account PLA Account Dr. Utilization Dr. Dr. Cenvat
Note: Cenvat Suspense Account should be cleared apprpiately using FI JV’s. 1.3.3 Subcontracting How is the recursive BoM scenario (the parent and the child material being the same) handled in subcontracting? The movement type group for receipts should hold the 543-movement type only instead of the 101-movement type. For which of the movements will I run the Quantity Reconciliation for the subcontracting challan? Quantity reconciliation is run for the movement types that automatically generate the consumption line, for e.g. movement 105, 101. This transaction is also run for reversals of issue movements, for e.g. 542. How do I delete challans assigned to the Goods Receipts document? Goto transaction for Quantity Reconciliation (J1IFQ). Use Menupath Quantity Reconcile->Delete assigment
What should be my accounting entry in subcontracting reversal / Recredit ? For Subcontracting Challan Reversal Cenvat Reversal Dr. Cenvat Account Cr. For Subcontracting Challan Recredit Cenvat Account Dr. Cenvat Reversal Cr.
1.4 CIN SD How does CIN determine the tax rates? CIN determines taxes based on the chapter-id of the material. There are 2 levels for rate determination. First the system will check if there is an exceptional rate available. If this is available then that rate is picked up. This rate could be for a material or material and customer combination. If there are no exceptions then the system looks for chapter-id of that material. The customer will have an excise tax status which along with the plant status will give a final excise status. Based on the excise status and the chapter-id the rates are maintained. Can I change the tax rates retrospectively? You can change the excise rates with any given validity period. After making the changes you will have to update the sales orders if the new tax rates have to be considered for future deliveries. Can I have a different rate for incoming and outgoing transactions for the same material? You can maintain exceptional rates for either incoming or outgoing based on the volume of exceptions data. What do I do if I have one chapter-id for incoming and another for outgoing and material code is the same? Along with exceptional rate maintenance you can maintain the chapterid which should be used for the outgoing transactions. This chapter-id will be used only for copying on to the document and will not be used for rate determination. Can I have some more additional rates? You can maintain multiple excise indicators and based on that you can have additional rates. What will happen if I have multiple rates with overlapping validity periods for the same chapter-id and tax indicator? While picking up the rate for a given transaction system will check for that validity period where the valid from is the maximum but with in the pricing date and based on that pick up the rate applicable. How does CIN do the pricing? CIN uses R3 condition technique for pricing along with the pricing formulae. Details are available in the CIN knowledge bank. Template pricing procedures are provided for various sales scenarios. How many tax codes do I need?
The number of tax codes will directly depend on how you want to account the sales tax. You can have CST and LST being determined by the same tax code if both can be accrued into the same account. Instead if you need separate account determination then you need separate tax codes. Also based on the tax concessions available you need to decide the various tax rates which need to be mapped. How do I open up more than one tax classification? CIN comes with default customization to open up the tax classificvation fields. The procedure is as follows. You need to define as many condition types as the number of tax classification fields. Tbe following procedure could be used. SPRO - Sales and distribution -Basic functions-Taxes - Tax determination rules For Country 'IN' make entries as follows (This is precustomized in client 000 ) o Seq 1 - UTXJ Seq 2 - JTX1 Seq 3 - JTX2 Seq 4 - JTX3
In SPRO - Sales and Distribution - Basic functions - Taxes Determine tax relevancy of master records
How do I handle concessional excise? This is explained in SAP note 335577. Having opened up the new tax classification fields you might have to do the following o Customer taxes maintain the possible values for JTX3 . Each unique value should denote one concession rate. For eg 1 - normal excise duty Form o Maintain the JTX3 value against the form code in J1IT -Define types
Maintain the customer tax classification in customer master if the customer has got excise exemption o Maintain the excise indicator in J1ID for the customer and form code and this indicator gives the final indicator o Forms database is used for determination of whether the form has arrived or not at the time of billing. o The tax classification value gets defaulted from the customer master in the sales order. This can be changed in the header billing data if required How do I handle sales tax concessions? o SPRO - Sales and distribution -Basic functions-Taxes - Tax determination rules For Country 'IN' make entries as follows (This is precustomized in client 000 )
o taxes value forms and earlier o
Seq 1 - UTXJ Seq 2 - JTX1 Seq 3 - JTX2 Seq 4 - JTX3
Taxes - Determine tax relevancy of master records - Customer maintain the possible values for JTX1 and JTX2. Each unique should denote one concession rate. For eg 1 - 4% . Multiple could correspond to a single rate. JTX1 could be used for CST JTX2 for LST. (UTXJ could be freely used by the customers as ) Maintain the tax classification in customer master as well as material master ( Sales org data 2)
Build access sequences based on these new fields to point to the correct sales tax code You might have to have a new access based on region of delivering plant and region of ship to party How will CIN handle Indian VAT? SAP can handle normal VAT regulations. CIN will take a review of the VAT rule when it is implemented in India and suggest the best business process to comply with the same. When I create a new tax code the excise lines are grey and I cannot maintain any value. What should I do? This is happening because the Excise conditions for sales are statistical in the tax procedure for India. So while creating a new tax code you need to open the tax procedure remove the statistical flag, maintain 100% for all excise conditions. After saving the tax code you need to make the conditions statistical once again. When I release the billing document to accounting there is an error that the account key is missing? This is happening because one or more lines in the tax procedure has a condition with a value but is not marked statistical. You need to check whether the conditions JMOD, JAED, JSED and JCES are marked statistical in the tax procedure. You cannot rectify the documents which are in error. The correction takes into effect only the future orders. When I release to accounting I get a message tax amount greater than tax base? This is happening because the tax base for some tax condition is falling less than the tax base amount. R3 does not allow the tax base to fall below the tax amount. You need to check which condition is giving the problem and based on that you can verify the tax procedure from-to settings. Do I need to maintain the chapter-ids for each plant or can it be left blank?
If the same chapter-id is applicable for the material in all the plants then you need not maintain the chapter-ids for all the plants. You can leave the plant blank. When I try printing the excise register nothing comes up? Check whether you have maintained the opening balance for the item in the corresponding register (Table J_2IACCBAL for register account balances). Next check whether you have maintained the sapscript forms which are used for printing the registers in the CIN configuration. Finally check whether the extraction has been done for the period. When I try printing the excise invoice the list line turns red and nothing happens? This is becaue you have not maintained the condition record for output determination. You need to maintain the condition record for output determination at the sold to party level. Also for the documents created already you can go into Billing header – output and manually enter the output type j1io and save. Later the excise invoices can be printed. When I try to create RG1 issues entry the line turns red and nothing happens? This is happening because you are trying to create an issue entry and the stock in the register is not enough to do the issue. So you need to first update RG1 with the receipts and then go into the issues. I have extracted the register data once but now I have added more transactions. Can I extract once more? You can re-extract the data if you have added more transaction data for the given period. I am using another package for printing registers. Can I download the data once again? To prevent data inconsistency in the third party application CIN does not allow you to re download the register data once it has already been downloaded. What is the issue classification for RG1? You need to classify the RG1 entries as to whether they are receipts from manufacture or other receipts, clearances of various types so that they can be reported under the various headings as required by the Excise commissionerate. How do I maintain the opening balances for my register for the first time? You need load them manually at the initial data upload. How do I get the opening balance for every month? CIN calculates the opening balance for reporting purposes based on the transaction s extracted in any period. Are opening and closing balances of reghister available for me for reporting? You must not pick up the opening and closing balances that are calculated by reporting because they might get changed if some one does a re extract. So they need to be recomputed dynamically. They are not stored.
Can I round the duty at the header level? Duty can be rounded off in CIN only at the item level. Due to technical reasons duty round off is not provided at the header level. When I create an excise invoice for exports what exchange rate will the system take? System picks up the exchange rate which is maintained in the CIN configuration data for the company code. With fortnightly utilization why do I need a part2 entry at the time of Excise invoice creation? With fortnightly utilization you do not create an entry in the CENVAT or PLA registers. Instead CIN keeps a separate Despatch register and generates continuous serial numbers in this register that can be used for future reconciliation. Do I need to have balances in my CENVAT accounts at the time of Excise invoice creation? At the time of excise invoice creation the debit is being made into an Excise payable account. So you need not have balances in the CENVAT account. You need to have enough money at the time of fortnightly utilization or you should have made a debit through TR6 into PLA. What are the exceptional reports possible? You can list all the billing documents for which excise invoice is not created. You can get a list of all excise invoices for which billing document has been cancelled., You can also have a report of all cancelled excise invoice for which the billing document is still open. Can I know which are the billing documents for which there is no excise invoice? Excise due list gives you all billing documents for which there is no excise invoice. Number range skipping happens for excise invoice. What could be the reason? CIN number ranges are defined as not buffered. You need to check if this has been changed. If skipping happens never reset the number range.. you must report the problem to SAP support immediately so that they can help you resolve this. While doing excise invoice creation I get an error message that system failure during locking. What can I do? While creating the excise invoice, at the time of saving system tries to lock the GL account that is getting updated with the new balances. S probably some one else could be changing the GL account data at that point of time. This is a very short phenomena and is meant to keep the data consistency. While doing depot sales invoice selection, list of invoices are not getting displayed. Why? You need to check the customization settings for LIFOor FIFO and the invoices of which period you have set. Also you need to check the excise group which is being used. System will show you only those excise invoices which belong to the same excise group, plant, storage location and batch.
How do I handle the a-certificate at depot? A certificates come when the goods are removed after paying a provisional duty. When the final price is decided at the time of the order you need to pay the balance of the duty. There is no facility at the moment to calculate the differential duty. You have to make the payment manully using J1IS at the factory. Once this is done you can go back to the depot and capture this extra payment into your RG23D. This is recorded as a new serial no with in the original folio so that the RG23D register value tally. At the time of selection of excise invoice for sale you have the option to pick up the a-certificates for the excise invoice and then the additional duty gets added into the invoice amount. Also this is reflected in the RG23D register. Is it possible to add some additional duty on to the depot invoice with out A certificate? No you need an A certificate if you have to get an additional duty in RG23D invoice. Alternative is to write customer specific routines which are not supported by CIN. How do I handle the returns at depot? If there are returns to depot, that can be captured as any other receipt. You can enter the material document no of the return receipt and the data gets copid and you can copy into RG23D. How do I handle returns at factory? There are no D3 procedures at the moment which is mandated by the excise department. Legally you can take credit for all the receipts and then pay the duty when it goes out after repair or to another customer. You can Excise invoice without PO route to take the credit. When I do excise invoice creation, the system issues a message not enough balance. Why? This does not happen any more. There was a need felt that we should check the balance s even though we can pay the duty 15 days hence. I am not able to save the excise invoice text? You need to check the object type for the object id J1IN. this can be done by checking the data of the view J_1IVTTXOB. The editor mode has to be set as ‘Application text with SAVE key ‘. How can I include more text ids for the excise invoice? You can use the CIN IMG text maintenance option and add more ids with descriptors. For excise invoice creation the object is J1II. For depot receipts the object is J1IG and for depot sales it is J1IJ. Where does the excise invoice get the business area from? Excise invoice does not allow entry of business area. The business area in the billing document is automatically taken for the excise invoice. Where does the excise invoice get the profit center from? Excise invoice picks up the profit center from the billing document if it is available there. If it is not available there then it looks at the plant specific material master data and picks up if available. Why do I need tax jurisdiction?
Tax jurisdiction codes are one method by which you can maintain tax rates with out having multitude of tax codes. You can maintain the LST effectively with one tax code and multiple jurisdiction. Can I do away with jurisdiction code? You have to use tax jurisdiction code with the standard CIN. If you do not want to make use of that for rate determination you should at least have one jurisdiction at the federal level. What will the system do if I have not received the form at the time of billing? The system will first check in the Form type maintenance whether the form is marked as required. This means that the form has to come by the time billing happens. Once you receive the form you need to enter it into the forms data base (J1IU) for the delivery document number. If the form receipt is not maintained then the billing will do a repricing and charge full tax for the particular excise duty. How does fortnightly utilization determine the accounts to be posted? There is no transaction type for determining the accounts of the fortnightly utilization. The credit account of the transaction type ‘DLFC ‘ is used as the debit account here. For the credit side we pick the debit accounts from the GRPO, EWPO and TR6C transactions. So it is mandatory that whether you use EWPO or not you should have maintained the account determination for all transaction tyes for a given excise group. What is transaction type ‘UTLZ’ used for? Transaction type UTLZ is used for determining the accounts when a JV is posted with an option of fortnightly payment. Can I have my own transaction types? Transaction types are used internally by CIN for various pruposes. So you cannot define your wn transaction types. Alternate account assignments can be done using sub transaction types. Where does RG1 get the data of packed/loose material ? Initially when you upload the balance in RG1 you need to mention the material form. Later the system assumes the same for for the same material code. If you need to dynamically change this then you can make use of the user-exit. A material can be marked either as packed or loose but not both. What will batch utilization of modvat do? Batch utilization is just an interface that helps you to complete the utilization of a set of documents in one step. This simply triggers individual utilization as a BDC so that the user interaction can be minimized. What is the number range used for export excise invoice? Export invoices uses the number range object j_1iexcexp where as the local invoices uses the number range j_1iexcloc. Even though customers are free to use the same number series now there is no bar from using separate series. Can I create a zero duty excise invoice?
Zero duty invoices can be created both from sales as wellas using excise invoice other movements based on the business requirement. These invoices do not generate an accounting document. Is it possible to cancel an excise invoice with zero duty? There is no problem in canceling a zero duty excise invoice. Where does the billing document get the account for excise duty payable? The account determination rules of R3 billing is used for determining the account for the excise posting line in a billing document. The CIN customization has no role to play here. How does the stock transfer get the assessable value from? This is got using the condition base value formula. For this to happen you should have maintained the assessable value in CIN master data. How do I know whether SD route or mm route is followed for stock transfer? You need to check in SPRO – Materials Management – Purchasing – Set up Stock transport order – Assign delivery type/checking. For SD order this will be marked ‘A’ Based on the route followed how do I create an excise invoice? If SD route is followed for stock transfer then you can use J1IIN to create excise invoice. If MM route is used for creating stock transport order then you need to use J1IS for creation of Excise invoice. How to configure stock transport order? Stock transport order is set up in SPRO- Materials Purchasing – Set up stock transport order. Here first define the sales area and the default customer code. assign the order type to the checking rule. Finally maintain the delivery type for the order type. management – you have to You have ato you need to
I cannot create a proforma billing document for a replenishment delivery. What has gone wrong? Normal R3 setting does not allow a billing document to be created for a delivery type NL. You need to change the customization settings of the item category type NLN so that it becomes relevant for billing. When I do a receipt at the depot from my factory how do I give the excise invoice number? If the excise invoice already exists in the R3 system then in the detail screen of RG23D receipt you can directly enter the internal document number of the excise invoice. This will automatically allow the entrie challan details to be copied. Should I receive the full quantity at depot or transit loss is allowed? You can receive some goods in the depot which is less than the dispatched. You have the option to enter the receipt quantity as well as the challan quantity at the time of RG23D receipt. I want to calculate the excise duties at the time of export sales. What should I do?
There is a calculate tax button on the utilization screen of Excise invoice creation.. This option will calculate the taxes for an export invoice. Can I use my own layout for printing sales excise invoice? Yes. If you are using your own layout then you need ot maintain this in the output determination procedure of billing documents for the output type j1i0. Can I use my own layout for printing Excise invoice other movements? Excise invoice other movements picks up the report layout from the output type ZEXC which has been maintained against the SD output determination – Sales documents. You can maintain your own layouts here and then they will be used for printing. Can I use my own layouts for register printing? Yes you can have your own layouts. You need to maintain the same in the CIN customization against the sap script form maintenance. Can I change the posting date at the time of fort nightly utilization? You can enter the posting date as per which you want the system to do the fortnightly posting. Should I keep the fi/mm period open at the time of posting fort nightly utilization? The current period alone should be open at the time of fortnightly utilization. It is also required that both MM as well as FI periods need to be open. When I run fortnightly utilization the system is showing zero balance even though there is some balance in the GL account? The balances for utilization are picked up in CIN only when the MM period closing is done for the previous period. For eg. If you r posting date is 5th Dec and the November period is still open system will show zero balance. Can I change the document type for the accounting document created at the time of excise invoice creation? Document type for excise invoice utilization is defined with in CIN customization at the company code level. You can use your own document type. Can I post the fort nightly utilization for individual excise invoices? You can post the fortnightly utilization for individual invoices also. System give a message that the CENVAT utilization is already doen. But this is configurable and could be made a warning. Can I reverse the fortnightly utilization done? No you cannot reverse the posting doen with fortnightly utilization. Simulate option is provided in this option for the user to check whether things are ok so that the chances of error are minimal in the actual run. Can I have excise rates more than 100%?
Yes you can have excise rates higher than 100% since some of the tobacco items carry higher excise rates. How do I map the tax classification to form types? You can maintain it along with Form type definitions in CIN IMG. Can I decide not to generate folio numbers at the time of RG23D creation? Yes you can keep the customization option at the Excise group level blank and also you can leave the user-exit open. What will happen when I cancel a RG23D selection for sales already made? If you are canceling a selection before posting then the RG23D register the record will be removed. But if you have already done the posting then the RG23D record is marked cancelled and the balance in the original invoice is inflated by an equivalent amount. Why there is no transaction type for J2IU? Transaction type is used for account determination by CIN . This is an internal entity for CIN and has no relevance to the business process. Since there is no account determination need for J2IU there is no transaction type. What should be my accounting entry in SD ? For Factory Sale During Billing Document Cr. Cenvat Suspense Account During Excise Invoice Creation Cenvat Suspense Account Cr. For TR6C Challan PLA Account PLA on hold Account During Fortnightly Cenvat payable Cenvat Account PLA Account For Dr. Utilization Dr. Dr. Cenvat Customer Account Dr. Sales
Stock Transfer through SD
No Accounting entries for Performa Billing Document During Excise Invoice Creation Cenvat Suspense Account Cr. Dr. Cenvat
For TR6C Challan PLA Account PLA on hold Account During Fortnightly Cenvat payable Cenvat Account PLA Account
Dr. Cr. Utilization Dr. Cr. Cr.
Note: Cenvat Suspense Account should be cleared apprpiately using FI JV’s.
What is the main difference between classic TDS and Extended Withholding tax (EWT)? Classic TDS and EWT TDS refer to the two methods of handling Tax Deducted at Source transactions (referred to as “Withholding tax” in SAP terminology). You may use either of these to handle your TDS related transactions. While EWT allows you to create the tax line both at the time of invoice receipt and payments, classic TDS allows you to create the tax line only at the time of payment. In case of invoices, the tax line is generated using another transaction (J1INC). Can I have TDS on invoices as well as payments? Yes, you can have TDS on both invoices and payments. However, you need to be using the EWT functionality to recognize TDS at the time of invoice receipt. How do I determine the TDS payment due date? You determine the payment due date in CIN customizing. In case you use the EWT functionality, this can be done by customizing the following link: J1IT à Tax Deducted at Source à Extended Withholding Tax à Determination of Tax Due Dates à Maintain Tax Due Dates for Tax Types In case of the classic functionality, you may customize the following link: J1IT à Tax Deducted at Source à Payment Due Date Maintenance You maintain the details of payment due dates for the TDS section and Recipient type. You may enter the number of days from the date of transaction for the section if it is meant to be maintained that way. In case the payment due date falls on the 7th of the next month, you may enter ‘777’. Can I have multiple TAN nos and still be able to use Classic TDS? There are no standard customizing available in Classic TDS, the TAN No. can be entered during challan update and Annual Return. Can I handle works contacts tax requirements using CIN? No. CIN does not support transactions that fall under the Works Contract Act.
Where do Vendor PAN numbers get stored in Classic and EWT? In classic TDS, vendor PAN numbers are stored in the vendor master à extras à texts In EWT TDS, they are stored in the table J_1IMOVENDEWT under the field J_1IPANNO in in the vendor master à CIN Details . How do we represent type of deductor in Annual return? (The type could be Advertiser / Contractor) J1IT à Classic Tax Deducted at Sourceà TDS Section - Tax Code Relationship, specify the type for taxcode & section. Can I Post TDS document into Special posting periods? Yes Can I modify the Certificate layout w/o altering the program? Yes, you may change the layout of the certificate without modifying the program How do I put Business Place information when I am running the Customer interest post program? The customer interest post transaction is run as a batch session. When you run the batch session, run it in the foreground mode and enter the business place details. What are the conditions for reversing the tax at the time of downpayment clearing? If the Invoice against which the down payment clearing has already been challan updated (remitted the tax to govt) then it’s not possible to reverse the tax. What do I do when tax rates change Classic: With prospective effect and retrospective effect Challan update all the old documents with the old tax rate and then, the taxcode rate in the IMG should be changed and all the documents that are processed for challan update will have the new tax rate. EWT: With prospective effect The taxcode rate in the IMG should be changed and all the documents that are processed for challan update will have the new tax rate. With retrospective effect All documents for which the tax has been deducted as per the old rate has to be modified using the JV (J1INJV) . Which are the Number range objects for which number ranges needs to be maintained? TDS Certificate Printing - J_1ICERT Internal number range for challan – J_1ICHLNNO I hope this will answer most of your questions