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DOCUMENT CONTROLLING PROCEDURE ( PICTOGRAPHIC VERSION)

RECEPTION & CUSTOMER SERVICES ` END

Flow Chart Keys


Data Input

Process Decision

Start/End

INCOMING DOCUMENTS

Receiver of the Outgoing Correspondence RECEPTION & CUSTOMER SERVICES RECEIVING THE INCOMING DOCUMENTS

Predefined Incoming Deliverables

START

FINAL OUT GOING CORRESPONDENCE READY TO SENT

Received Documents

Verified, Stamped Documents

VERIFICATION, STAMPING ,SCANNING & PHOTO COPYING

A confirmation copy of the dispatched document issued to concern PM & RECORD SECTION
DESPATCHING

ADMINISTRATOR

Collection of Different Project Documents from the Reception Approved Outgoing Correspondence PROJECT DIRECTOR

Finalized Incoming Correspondence for the internal circulation to the concerned PMs by means of soft & hard copies

Distribution of Documents

Distribution of Documents

Distribution of Documents

Distribution of Documents

Original Out going Document

PM

PM

PM

PM

Review & Instruct the Administrator

Review & Instruct the Administrator

Review & Instruct the Administrator

Review & Instruct the Administrator Preparation Of Outgoing Correspondence in Letter Head

Document Control Room

ADMINISTRATOR

Receiving PROJECT DIRECTOR

Approved Draft Preparation of the Draft /Memo as per the instruction from PM or for Filing section.

Forwarded to the Directors Approvel ADMINISTRATOR

Drafts for the filing

INCOMING DOCUMENTS

OUTGOING DOCUMENTS