Saudi Arabian Airlines

FINANCIAL ACCOUNTING ASSET ACCOUNTING FIXED ASSETS USER TRAINING MANUAL

2008 Version: 01

FI_O4 Fixed Assets Accounting Version 01

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Table of Contents

Table of Contents .........................................................................................................2 1 Course Overview .......................................................................................................4 1.1 Course Goals ...............................................................................................4 1.2 Target Audience...........................................................................................4 1.3 Prerequisites ................................................................................................4 2 Curriculums................................................................................................................5 2.1 Pre Requisite Training:.................................................................................5 3 Business Impact ........................................................................................................6 3.1 Key Impacts .................................................................................................6 3.2 Glossary.......................................................................................................6 3.3 Post Go Live Support Process: ....................................................................6 4 Course Introductions: Overview.................................................................................7 5 Practical Components................................................................................................8 6 Unit 1: Asset Master Data: Create asset AS01 ........................................................17 1.1 Creating Fixed Asset Master Data .............................................................17 1.2 Screen Tabs for Fixed Assets. ...................................................................20 7 Unit 2: Change Asset master – AS02 ......................................................................30 2.1 Changes of cost centre ..............................................................................32 8 Unit 3: Display Asset Master AS03 ..........................................................................33 9 Unit 4: Lock Fixed Asset: AS05 ...............................................................................40 10 Unit 5: Asset Accounting- Business Transactions F-90 .........................................42 5.1 Asset Acquisition........................................................................................42 5.2 Asset Acquisition with Vendor....................................................................42 5.3 View Asset Values AW01N ........................................................................47 11 Unit 7: Asset Acquisition without Vendor: ABZON .................................................49 12 Unit 8: Asset under Construction: AIAB .................................................................54

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13 Unit 9: Lease Assets ASO1 ...................................................................................61 9.1 Create Lease Assets AS01 ........................................................................61 9.2 General Leasing Tabs on Screen:..............................................................63 14 Unit 10: Entering the Opening Entry AS03.............................................................66 15 Unit 11: Revaluation of Fixed Assets ABAW..........................................................68 16 Unit 12: Asset Retirement-With or Without Revenue: F-92....................................73 12.1 Case # 1 Asset Retirement With revenue ................................................73 12.2 Case # 2 ABAVN......................................................................................79 17 Unit 13: Asset Transfers AS02...............................................................................83 13.1 Change of Cost Centre ............................................................................83 13.2 Change of Business Area: AS02..............................................................87 13.3 Change of Asset Class: ABUMN..............................................................91 18 Unit 14: Edit Asset Document/Reverse Asset Document: AB02/AB03 ..................95 14.1 Edit Asset Document................................................................................95 14.2 Reverse Asset Document: AB08..............................................................98 14.3 Reverse Normal: Assets Document .........................................................98 14.4 Reverse Capital Work In progress (CWIP) Document AIST ..................103 19 Unit 15: Periodic Processing AFAB .....................................................................108 15.1 Depreciation Run ...................................................................................108 15.2 Unplanned Depreciation: ABAA .............................................................120 20 Unit 16: Asset Fiscal Year Change: AJRW ..........................................................123 16.1 Asset Fiscal Year Change: AJRW..........................................................123 16.2 Asset Year –End Closing Execute: AJAB ..............................................130 16.3 Asset Values ..........................................................................................136 21 Unit 17: Asset Account Information Systems .......................................................137 17.1 Standard Sap Reports............................................................................137 17.2 Asset History Sheet................................................................................138 17.3 Depreciation Values ...............................................................................139 22 LEGEND ..............................................................................................................140

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Types and SAP numbering of Assets 3. depreciation and retirements/scrapping of assets and also assist in areas of internal and external reporting. changing and management of assets and will give explanations with regards as to how they will relate to transactional processes.Version 1 Duration 5 Days 1. Understanding Company Codes. The course will also touch on the structures of Fixed Asset Accounting as a financial record and their significance to processes that are critical to the business accounting in the recording of accounting transactions such as revenues. The starting point of the course will introduce the concept of Fixed Asset Master Records and data through creation. fiscal year closing and reporting. Master records fields and their impact on transactional processing will also be under focus. Creation and Managing Fixed Assets 5. Vendors and the Business 8.above learner standards levels) FI_O4 Fixed Assets Accounting Version 01 4 . document changing.3 Prerequisites • Essential PC Literacy and Full completion of SAP Basic Navigation Training • Accounting in English – ( English skills required. Fiscal Year Closing 10. Scrapping Assets and Locking Assets 9. depreciation and document reversals. Access to Transactions. between clients. During course trainees will be taken through the steps in the creation of the fixed asset Master records execute transactional processes in areas of: parking.1 Course Goals At the completion of the course the delegates should be able to. Changing Fixed Assets 6. retirements. Depreciation. Understand SAP language and Financial Accounting Module 4. posting. Overview of the SAP ERP MRO System – Financials. Acquisitions of Assets 7. Reporting 1. changes and other activities. transactions. This will also include Fiscal year management. changes. depreciation of assets.1 Course Overview This course will focus on how SAP Accounting for Fixed Asset module manages general assets. 1. adjustments.2 Target Audience • All Phase 1 SAP End Users 1. Classes. Course Version: 2008 .FI_AA 04 2. accounts.

1 Pre Requisite Training: Course SAP 01 English (Standard Levels) Financial Accounting Content Sap Basics and Sap Navigation Training Pass level or have a good command of the English language Good understand of the Business and Financial Accounting Practices GL Accounting Accounts Payable Accounts Receivable Fixed Assets Funds Management Bank Accounting FI Executive & Management FI_O4 Fixed Assets Accounting Version 01 5 .2 Curriculums Finance Course Curriculum. FI_01 FI_02 FI_03 FI_04 FI_05 FI_06 FI_07 2.

At a later stage there will be further integration with Human Resource Management.au LAN: http://ahd.net Any queries should be logged with the Saudi Airlines Help Desk: Please dial 4000 FI_O4 Fixed Assets Accounting Version 01 6 .com. The asset process is similar to that which is in existence.3 Post Go Live Support Process: Contact Telephone No: 4000 Email: ithelpdesk@saudiairlines.1 Key Impacts Business Process Fixed Assets Impact: The impact of the new Fixed Asset course on Saudi Airlines is limited. but SAP will replace the existing accounting system used for Fixed Asset system. 3.3 Business Impact 3. as well as integrate with the GL with all other Finance and Procurement systems. Aircraft Maintenance and General Maintenance.sv.2 Glossary Terminology SAP Meaning comments 3.

company codes and asset number information with or without vendors. Users will be able to maintain asset master data. you can post from the retirements fiscal year data a component directly to FI-AA. Locking. FI_O4 Fixed Assets Accounting Version 01 7 . The functions for handling tangible and intangible assets enable you to illustrate and document the development of fixed assets for accounting purposes. The medium of instruction will include a Power Point presentation and hands on exercises. Asset accounting is a subsidiary ledger of the general ledger and is used to manage and document in detail fixed asset transactions. For example. In Fixed Asset accounting. You can also make various account assignments to cost accounting for these transaction types. Asset Accounting (FI-AA) transfers data directly to and from other SAP AG components. As a result of the integration in the SAP AG System. you can update depreciation and changes to asset balance sheet values in asset accounting.4 Course Introductions: Overview FI _04 – Asset Accounting This course provides an overview of Fixed Asset Accounting within SAP. reversal and scrapping including updating changes. and generate asset reports. process transactions throughout the asset life cycle.

5 Practical Components Note This training document does not serve to meet all your needs for the knowledge of the SAP AG System. not functional purposes. Please note: The screen displays on SAP Web Gui will be a little different in display only. This training document/manual will only provide explanation of the key and mandatory data fields and not all of the fields appear on the screen. Business Case Catalogue No. It should be treated as a supplement and/or guide to your daily work and nothing further. 1 Business Case ID FIAA01 Business Case Description Create Asset Master Data Remarks Asset Master for Asset Under Construction will be created once relevant Internal Order has been created 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 FIAA02 FIAA03 FIAA04 FIAA05 FIAA06 FIAA07 FIAA08 FIAA09 FIAA10 FIAA11 FIAA12 FIAA13 FIAA14 FIAA15 FIAA16 FIAA17 FIAA18 FIAA19 FIAA20 Change Asset Master Data Create Sub Asset Display Asset Master Data Lock Asset Delete Asset With Vendor Acquis. Offsetting Entry Clearing Offsetting Entry Post Capitalization Distribute Settle Transfer within Company Code Intercompany Asset Transfer With Customer Asset Sale Without Customer Asset Retirement by Scrapping Subsequent Revenue Subsequent Costs WriteUp FI_O4 Fixed Assets Accounting Version 01 8 . However. w/Autom. users may use the online help facility provided by SAP AG system by placing the cursor on the field that requires explanation and click the [ ? ] icon.

Figure xx1 FI_O4 Fixed Assets Accounting Version 01 9 .Process Flows: Diagram 1 as per Business Blue print.

Asset Master Data: Diagram 2 Figure xx2 FI_O4 Fixed Assets Accounting Version 01 10 .

Asset Master Deletion: Diagram 3 Figurexx3 FI_O4 Fixed Assets Accounting Version 01 11 .

Capital Project Cycle: Diagram 4 Figurexx4 FI_O4 Fixed Assets Accounting Version 01 12 .

Asset Acquisition: Diagram 5 Figure xx5 Asset Retirement: diagram 6 figure xx6 FI_O4 Fixed Assets Accounting Version 01 13 .

figure xx7 FI_O4 Fixed Assets Accounting Version 01 14 .

Need to run depreciation 2. Display asset values (AW01) 4. Select background jobs (SM37) Yes 5.Depreciation 1. Depreciation Posting Run (AFAB) 3. Has final period dep been run? 3. Run successful? No 5. Any errors? No Change Asset Master Record Periodic Reports figure xx8 Year End Closing Yes Asset Department 1. Need to process year end 2. Change Fiscal Year Close Last Fiscal Year No 5.Resolve Errors and Run Depreciaiton Again Related Process Depreciation Periodic Reports figure xx9 FI_O4 Fixed Assets Accounting Version 01 15 .

Either when the incorrect asset class was used or if the asset was capitalised to unclassified assets and later transferred to classified assets. It also checks if there are errors or incomplete entries for any assets. This process covers the calculation and execution of asset depreciation based on the remaining asset useful life and depreciation method. the master data can be changed accordingly. This process covers the removal of an asset or part of an asset from the asset portfolio. a transfer should be performed. Straight line. Incorrect posted transactions can be reversed in SAP. This process covers the asset Lock functionality in SAP. This removal of an asset (or part of an asset) is posted from a bookkeeping perspective as an asset retirement. This process covers the opening and closing of asset fiscal years. i. regions or areas.g. This process will cover the value correction using standard transactions provided by SAP. Audit trail of reversal is maintained in the system. This process checks that all depreciation in a given period has been posted. 1 Title Asset master Record Creation Asset Master Record Maintenance Description This process covers the creation of single and multiple asset master records. the asset must first be retired and after one year in the system it can be deleted.e. This process covers assets that must be deleted. It is also used to transfer assets between company codes. Capitalization using asset under construction as well as direct capitalization processes are covered. This process covers the transfer of assets between classes or areas. Where there is a change between asset classes. 2 3 4 Locking an Asset Asset Master Record Deletion 5 Asset Acquisition 6 Asset Retirement 7 Transfer 8 Depreciation 9 10 11 Manual Value Correction Asset Document Reversal Year End Closing FI_O4 Fixed Assets Accounting Version 01 16 . Where there is a change in location E. It also covers assigning newly created assets to project settlement rules. This process covers asset master record changes. This can only be performed on assets with NO transactional data. The depreciation costs are posted to the assigned assets’ cost centre on a monthly basis. Where this is not the case. Locked asset can not receive any financial postings. Between regions or cost centres.Business Processes No. This process covers the capitalisation of costs to Fixed Assets.

.6 Unit 1: Asset Master Data: Create asset AS01 1. The window opens in mode order. Menu Path and Transaction Number: To create the fixed asset master number use transaction code: ASO2 or use the following menu path Accounting→Financial Accounting→Fixed Assets→Asset→Create→ Asset Procedure . Screen: Asset Master Data screen will be displayed 6. On screen “Create Asset: Initial Screen”. 9. 5. Hit enter or click on the icon (Goto: page 20 in the manual to continue with the process) FI_O4 Fixed Assets Accounting Version 01 17 . Choose → Accounting Path to follow: →Financial Accounting → Fixed Assets →Create→ Asset 3. Specify at least an asset number and a name for the asset. enter information in the fields as specified in the table below: -refer to Title Bar name. 7. Note: The screen curser will default into the asset class: 8.1 Creating Fixed Asset Master Data Use: If you acquire a new fixed asset for the business which has no master data existing in the system. 4. you need to create the master data for the asset in the system before you can create any transactions against this asset.. 1. Choose → Double click on Asset. Action by an Authorized trained staff only. 2.

SAP Easy Access will be displayed as per figure A1 on page 18 Figure A1 FI_O4 Fixed Assets Accounting Version 01 18 . Use your Basic Navigation training documents for help to action this process. Once you have followed the menu path the main menu.Note: Remember to locate your desktop Icon first and then login into the SAP system. Enter your user Id and Password and hit enter on the keyboard.

1. On screen “Create Asset: Initial Screen”. Choose Accounting . The window opens in mode order. Note: The screen curser will default into the Asset class: 17. 14.. enter information in the fields as specified in the table below: 16. 11.. Screen: Asset Master Data screen will be displayed 15. Specify at least an Asset class or select a name for the asset from the icon button as per figure 1 on this page.Follow this menu path: Accounting→Financial Accounting→Fixed Assets→Asset→Create→ Asset Procedure: 10. Curser will default to this field Figure 1 FI_O4 Fixed Assets Accounting Version 01 19 . 13. Choose → Double click on Asset. Path to follow: →Financial Accounting → Fixed Assets →Create→ Asset 12.

<Enter> or if click on the icon next tab 1. you will be asked to save. (Refer to page 20 for details) Check the data before you copy 1. When you save.2 Screen Tabs for Fixed Assets. you can also enter a description and inventory number for each individual record.Field Name Asset class Company code Number of similar assets Description Classification of the asset Enter your Company Code Number of similar assets that you want to create in the system when you save. Process of creation and field names and prompts are as follows. click on the New Screen: Create Asset: Master Data. FI_O4 Fixed Assets Accounting Version 01 20 . These assets initially only differ in their asset numbers. R/O/C Comments R R O Use drill-down to locate the asset class Reference: Asset Sub-number Company code The reference asset that you are copying from O This function enables you to create multiple similar assets in one master transaction.General Tab highlighted in dark blue on screen as per figure 2 on page 21.

this is the message displayed As per figure 2a or if asset class doesn’t match the company code Figure 2a On screen “Create Asset: Master Data”. enter information in the fields as specified in the table below: FI_O4 Fixed Assets Accounting Version 01 21 .Figure 2 Note: General Tab information displayed for Asset: (Highlighted in Dark blue on screen) If asset doesn’t exist.

You can enter the date of the last inventory. Deactivation on The capitalization date is the value date of an asset. The field will be automatically updated upon acquisition posting. you can no longer post to the asset (with one exception: posting a reversal of the last retirement). Inventory and Posting Information: Description Field Name Inventory note Posting information Capitalized on First acquisition on Acquisition year Supplementary information for the analysis of physical inventory When the document was posted R/O/C O Comments General Information for Users Used for information when and why and who posted the document The field will be automatically updated upon acquisition posting. The system automatically sets the asset value date of the first acquisition posting in this field. Once you have entered the required data in the fields. if you click on then You will be asked to save the data. you can also manually change the deactivation date in the asset master record. R/O/C R O O O Comments If leave blank. Asset without this indicator are not output by the report.General Data: Field Name Description Description Asset main no text Manage Historically Inventory no The description of the asset One line description of the asset.Click on the time Dependent tab on screen. It will appear in reporting. The system enters the asset value date of the retirement posting for a full retirement in this field. This indicator ensures that this asset is manage Historically Accounting trace for reporting within the Financial Accounting Information System Last inventory on Include assets in inventory list. In order for you to be able to make correction postings after an asset has been deactivated. O Once an asset has been deactivated. The system enters the fiscal year of the first acquisition posting in this field. Set this indicator if you want this asset to be counted in a physical inventory check. O O This field is for information only This indicator ensures that this asset is included in the standard inventory list of Asset Accounting. The field will be automatically updated upon acquisition posting. FI_O4 Fixed Assets Accounting Version 01 22 . The inventory is placed into the standard inventory list for Asset Accounting (Information System). Set this indicator if you want this asset to be manage Historically You can enter an inventory number for the asset. the first line of description will be copied over to this field.

1. (Which will be highlighted in dark blue) Figure 3 Field Name Business area Description This field must be left blank as the business area will be default through cost centre This is the cost centre where the depreciation expenses of the asset will be charged. O Process: 1: Enter the business Area: 2. This is an optional (but not for this update) Serial no. FI_O4 Fixed Assets Accounting Version 01 23 . Used in selection criteria in reporting Used in selection criteria in reporting R/O/C R Comments Cost centre R Use drill-down to locate the cost centre Plant Location O O Not displayed Use drill-down to find out the predefined location. If you click on the icon then click on the next tab required. Enter the cost centre: 3. Click on the <Time-dependent> tab.Allocations.

Click on the <Allocations> tab. Then Click on the icon then click onto the next required tab. Click on the evaluation 1 field .4. and after selecting the required information 2. (The tabs are always highlighted in dark blue) Figure 3a Field Name Main Category Evaluation groups Sub Category Integration of Assets Description Use the drop down function and choose appropriate code related to asset Use the drop down function and choose appropriate code related to Main Category R/O/C R/O Comments Allocations R/O Change/Create equip from asset 1. FI_O4 Fixed Assets Accounting Version 01 24 .

Enter the date in the other fields 3. if this asset was second-hand when it was acquired (not new). Figure 4 Origin: Field Name Vendor Asset Purchased New Purchased Used Description You can enter vendor number (Customer) Set this indicator if the asset was purchased new (not used) Set this indicator.3. R/O/C O O O Comments This field is for information only This field is for information only This field is for information only 1. click on the Icon then FI_O4 Fixed Assets Accounting Version 01 25 . Click on the <Origin> tab. Click on the vendor field 2.

Click on the < Leasing > tab. Type Base Value as new asset ( Always in SAR) Purchase price (Always in SAR) No. Lease payments Lease payment. Lease Payments Lease Payments. Description R/O/C R O O O No. 2. Click on the Icon then FI_O4 Fixed Assets Accounting Version 01 26 . 4. 3.( Always in SAR) Always in SAR unless otherwise required as different currency 7. 5.SAR O Value in SAR Value in SAR Comments Enter the type Value in SAR 1.1. 6. Figure 5 Leasing: Field Name Type Base Value : New Purchase Price Key Key .

1. Click on the < Depreciation Area > tab. You will be prompted with the following screen: (Valuation information displayed for asset) Figure 6 1. Enter depreciation details to ensure the update of the record 2. FI_O4 Fixed Assets Accounting Version 01 27 . 3. Refer to the table on the next page 28 for the fields and details. Tick the required box fields and description of recording.refer to figure 6.

When you choose a new fiscal year. For transactions in the current fiscal year. Vendor Code You can assign a unique serial number to every fixed asset in the system. General Field Inventory No. corrections done by external auditors) the current values are always available in the system.This tab page provides you with an overview of the most important data for a fixed asset and its depreciation parameters. Special Depreciation Quantity Displays the historical acquisition and production costs. the system automatically updates the displayed values. the quantity is displayed here. depreciation is recalculated as well. Displays the special depreciation of the asset. This enables you to retain previously used numbers when transferring legacy data. Displays the unplanned depreciation of the asset. you can retain this number in the asset number as an inventory number and can also assign a new number to the fixed asset. Last year’s cumulative end values are transferred to the following year as start values (Values tab). You can use the master data. Displays the value that the asset had when bought. Serial No. you must perform a fiscal year change. the system automatically updates the displayed values. The cascading update of the data in the following years ensures that even in the case of a subsequent modification of the depreciation values (for example. If a fixed asset in an old system has a specific number. If no values are displayed for the year you selected. The default value is the current fiscal year. You can make manual changes to defaulted values. Displays the current net book value of the asset. The fields User 01 and User 02 are for alphanumeric values. For more details concerning the individual values. The system only offers the depreciation areas that have been defined for the asset in the Asset Classes window. Displays the depreciation area. refer to the Values tab page. Description The inventory number can be used as an alternative to the asset number. Specifies the name of the vendor. Specifies the vendor code. the system carries forward only the values for following years for which a fiscal year change has taken place. icon to branch to the business partner Vendor Name User-defined fields Depreciation Area Fiscal Year FI_O4 Fixed Assets Accounting Version 01 28 . The following values are displayed as end of year values for the selected fiscal year. If you choose a different fiscal year.g. Shows the Fiscal Year for which the asset values and parameters (e. remaining life) are displayed. Historic APC Acquisition Value Net Book Value Ordinary Depreciation Unplanned Depreciation. Displays the planned depreciation of the asset. If the asset is managed by quantity. You can name and use these four fields as required. fields User 03 and User 04 are for numeric entries only.

LIVE processes. Depreciation Type 5.At the bottom of the window. Refer to numbering process for the SAP allocation of numbering ranges. Planned Useful Life 3. The system will assign Asset number. Remaining Life 4. 6. (This will only happen for newly created assets after the GO. Click on the icon to save the asset. Depreciation Start Date 2. 1. Then the following screen will be displayed as per figure 6a on page 30. all existing assets will maintain and keep their existing Asset Id). Figure 6a Note: At the bottom of this screen when you have clicked on the save button you will see the asset number created by the SAP system. the following key values are displayed with regard to the depreciation area selected above: Look at the names in bold on page 30. Asset Assignment Numbers: (10000000001 to 99999999999) FI_O4 Fixed Assets Accounting Version 01 29 .

FI_O4 Fixed Assets Accounting Version 01 30 . enter information in the fields as specified in the table below: Look at the table on page 30 for full details.” Asset’ Figure 7 On screen “Change Asset: Initial Screen”.7 Unit 2: Change Asset master – AS02 To change the asset master use transaction code: ASO2 or use the following menu path Accounting→Financial Accounting→Fixed Assets→Asset→Change→ Asset Note: Remember to double click on the last prompt.

The asset sub-number to be changed. Figure 8 Note: Change the required data by overwriting it or adding to it when in the tab labels above. Press <Enter> or click on the icon You will be prompted with the following screen: then click on required tab. Enter your Company Code R/O/C R O R Comments Enter the asset number No need to enter any number in this field. The system will default zero Use the icon on the side for help 1.Field Name Asset Sub-number Company code Description The asset main number to be changed. Enter data in the required fields displayed 2. Also deactivation field on this screen this as well – Figure 8 page 31) FI_O4 Fixed Assets Accounting Version 01 31 . ref to figure 8 on page 31 for the tab names. Note: This process will allow the user to change the assignment for cost centre/location using this function.

Press <Enter> or click on 3. Message reads. Click on to save the changes 4. You will be prompted with the following screen: Figure 9 Change the cost centre number 1.2.1 Changes of cost centre To change the assignment for the cost centre: Top level of the business area for reporting. 1.asset created. Click on the <Time-dependent> tab. Enter the data in the required fields 2. FI_O4 Fixed Assets Accounting Version 01 32 .

The asset sub-number to be displayed.8 Unit 3: Display Asset Master AS03 To display the Fixed Asset Master for this process select or use Transaction code: AO3 or Accounting→Financial Accounting→Fixed Assets→Asset→Display→ Asset Figure 10 On screen “Display Asset: Initial Screen”. Press <Enter> or click on the icon Then 2. FI_O4 Fixed Assets Accounting Version 01 33 . The following screen will be displayed: Check figure 11 on page 36 for example. enter information in the fields as specified in the table below: Field Name Asset Sub-number Company code Description The asset main number to be displayed. Enter your Company Code R/O/C R O R Comments A number can be chosen by using drop down function Default value Zero 1.

General Data 2. Inventory 3. FI_O4 Fixed Assets Accounting Version 01 34 .Figure 11 Note: Screen field names: 1. Posting Information.

Goto: 1.To display who created the asset On screen “Display Asset: Initial Screen”. Figure 12 Note: The popup screen will display the Management data and information on the user who created the asset or the changes made to the Asset. Extras→Management Data. You will be prompted with the following screen: Details displayed as per figure 12. FI_O4 Fixed Assets Accounting Version 01 35 .

Figure 13 FI_O4 Fixed Assets Accounting Version 01 36 . You will be prompted with the following screen: As per figure 13. To view changes made to the Asset Master Data Record On screen “Display Asset: Initial Screen” Goto: Environment→Change Documents → On Asset.General/ Time-Dependent/ Allocations/ Origin/ Depreciation areas.

Details Figure 14 To view asset values On screen “Display Asset: Initial Screen”. click on the button: . FI_O4 Fixed Assets Accounting Version 01 37 . (Assuming that this asset is already capitalized. if this asset does not have any balance than definitely it will not show you any value) You will be prompted with the following screen: Look at the details within planned values on page 38 figure 15 as an example.

Click and view use function to become accustomed and list the names to help with screen movements and task in the future. Note: If no values set against the asset the following screen will be displayed.Look: Tab information and field display information Figure 15 This report can be accessed through asset explorer (T. FI_O4 Fixed Assets Accounting Version 01 38 . look at the next page 39 figure 16 as an example of the screen message displayed.Code AW01N) Highlight this first Click here if you wish to see the actual document by choosing a transaction Look at the icon images above planned values and transactions.

FI_O4 Fixed Assets Accounting Version 01 39 .Figure 16 1. Close on the box or click on the exit button displayed on screen.

The asset sub-number to be locked. You will be prompted with the following screen on page 41 figure 18 FI_O4 Fixed Assets Accounting Version 01 40 . 2. Press <Enter> or click on Block button. R/O/C R O R Comments 1. Enter company code.9 Unit 4: Lock Fixed Asset: AS05 To Lock an Asset use the transaction code AS05 or follow the menu path: Accounting→Financial Accounting→Fixed Assets→Asset→Lock→ Asset Figure 17 On screen “Block Asset: Initial Screen”. enter information in the fields as specified in the table below: Field Name Asset Sub-number Company code Description The asset main number to be locked.

In case of unblock asset. FI_O4 Fixed Assets Accounting Version 01 41 . 2. click on none Figure 18 Options: Acquisition Lock 1.” This step will prevent any postings to this asset.1. Note: Always click save to ensure data has been saved after the required changes. 2. Locked to acquisition. None. Tick “Blocked for acquisition. Click on to save.

Business Transactions F-90 5.10 Unit 5: Asset Accounting.2 Asset Acquisition with Vendor To acquire or the Asset acquisition with vendor use the Transaction code F-90 or use the following menu path: Accounting→Financial Accounting→ Fixed assets→ Posting →Acquisition→ External Acquisition→ with Vendor Figure 19 FI_O4 Fixed Assets Accounting Version 01 42 .1 Asset Acquisition Overview Use this procedure to acquire asset from FI modules (FI = Financials) 5.

date Description Source document date. Any user-defined text. enter information in the fields as specified in the table below: Page 43 displayed the table information. R/O/C R R R Comments Enter a document date. Line Item information Posting Key Account Posting keys represent Debit or Credit entry of any account type Enter the Vendor account Number R R 1. Press <Enter> or click on the icon 2. Field Name Doc. This will determine which fiscal period (also known as posting period) the transaction is recognized R Reference One of the key fields that can be used to search R for documents at a later retrieval date.On screen “Acquisition from purchase with Vendor Screen”. Do not Change it Company Code Enter your Company Code Posting Date Date for posting a document to financial accounting. You will be prompted with the following screen Details: Figure 20 FI_O4 Fixed Assets Accounting Version 01 43 . Header Information Document Type The default document type for this screen is KR.

1. Click on Simulate <Simulate the Entry> FI_O4 Fixed Assets Accounting Version 01 44 . Press Enter and Goto next screen> 2. tax code (if the item is subjected to GST). cost centre (for items). Go to the next line item> Field Name Posting Key Account Transaction Type Description Enter the posting Key to debit Asset Enter Asset Number The transaction Type in Asset Accounting classifies the business transaction. Enter the debit or credit amount and other necessary data like business area 3. Click on document in menu 4. etc. item text. R/O/C R R R Enter Transaction Type Comments Enter the posting Key Figure 21 1.Enter the debit or credit amount and other necessary data like business area. The transaction type controls various system activities when business transactions are posted.

Look at the example on the next page. Page 44 and figure 22 display the screen details and information. Figure 22 Note: If the document has not been fully completed with the required details or system information then the following message will be displayed: example in figure 23 Figure 23 1. FI_O4 Fixed Assets Accounting Version 01 45 . To Verify the entry press the save icon button. Following message will be appeared at the bottom of your screen.

FI_O4 Fixed Assets Accounting Version 01 46 . as per figure 24.Currency Rate: SAR Figure 24 ‘Document xxxxxxxxxx was posted in company code Txxx’ <END OF TRANSATION> Look at the example.

3 View Asset Values AW01N To view fixed assets and the values use transaction code AW01N or follow the menu path: Accounting→Financial Accounting→Fixed assets→Asset Display Asset Explorer Asset Number Planned/Transactions Figure 25 Planned values: Posted Values: Transactions: Note: If the asset has areas defined the following message and screen will be displayed. Example of message on the next page: Example within figure 26 on page 48.5. FI_O4 Fixed Assets Accounting Version 01 47 .

FI_O4 Fixed Assets Accounting Version 01 48 . Look at the example of the message within figure 26.need to click on the depreciation tab for that asset and defined the depreciation values for this asset.Figure 26 Message: No depreciation areas have been defined for asset.

Accounting→Financial Accounting→Fixed assets→ Posting →Acquisition→External Acquisition→Acquisition With Automatic Offsetting Entry On screen “Acquisition with automatic offsetting Entry”. you can create from this screen Figure 27 FI_O4 Fixed Assets Accounting Version 01 49 .11 Unit 7: Asset Acquisition without Vendor: ABZON Note: Use this procedure when you have received the Asset but not the received the invoice information from the Vendor To acquire or acquisition of asset without Vendor use transaction code ABZON or follow the menu path. enter information in the fields as specified in the table below If you have not created the asset Master Data yet.

End the document date 2. Press Enter to Simulate the Entry and the next screen will appear This is what simulates the information for the Asset Figure 28 FI_O4 Fixed Assets Accounting Version 01 50 . Enter the Amount 3.Field Name Asset Number Amount Posted Document Date Value Date Description Enter Asset Number Enter the amount of Asset Enter the Date of Source document This date is the Asset capitalization date or the date from which system starts depreciating the Asset R/O/C R R R R Comments 1.

Press simulate Figure 28a You will be prompted with the following screen on page 52. FI_O4 Fixed Assets Accounting Version 01 51 .

To Verify the entry press the save icon 2. Following message will be appeared at the bottom of your screen> 0 Note: Or if the areas have not been defined then the following message will be displayed at the bottom of the screen Figure 30 Message: Look at the details within figure 30 and the message displayed.Figure 29 1. FI_O4 Fixed Assets Accounting Version 01 52 .

Transaction Data Additional Details Note Figure 31 Note: When Asset transaction is posted this is the message you will see displayed at the bottom of the screen with document no 11xxx xxxxxxxx <END OF TRANSACTION> FI_O4 Fixed Assets Accounting Version 01 53 .

Company code. Asset numbers required. 2. The master data of AUC is created same as other asset master data.12 Unit 8: Asset under Construction: AIAB Overview Use this transaction to Capitalize Asset under Construction. To access this option use transaction code AIAB or follow the menu path: Accounting→Financial Accounting→Fixed assets→ Posting→ Capitalize Asset-Under Construction→ Distribute Screen “Settlement AUC: Initial Screen” Press F8 or Enter the Asset under Construction Number Figure 32 1. <Next Screen> FI_O4 Fixed Assets Accounting Version 01 54 .

You will be prompted with the following screen on page 56 FI_O4 Fixed Assets Accounting Version 01 55 . Also at the bottom a total will be displayed within this screen display as per figure 33. asset value and amount of the asset. document date.“Settlement AUC: Line Item List” Press Shift+F6 Select the Asset line item Figure 33 Details of screen display the document number.

“Maintain Settlement Rule: Overview Screen” Following are the required field in this screen • Category Select by drop down FXA • Settlement receiver Enter the number of asset in which cost of AUC is to be transfer. If there is more than one asset enter in the next line item. • Enter the % of cost to be settled in Settlement receiver Figure 34 <To go back to the previous screen you can by selecting or/clicking on F3 or click on the green arrow within your menu above> FI_O4 Fixed Assets Accounting Version 01 56 .

then move to the next screen.Step 2: Press save Step 3: Press settlement to go to next screen Step 1: Status shown a green light means no error in the settlement rule Figure 35 Note: Step 1: Green light displays status (Red light highlights error within the statement) Step 2: Press or click on the save icon (to ensure data is saved and updated) Step 3: Press Settlement. You will be prompted with the following screen “AUC Settlement: Initial Screen” FI_O4 Fixed Assets Accounting Version 01 57 .

AUC Number Enter value date Make sure before executing it mark the indicator test run on Figure 36 AUC = Asset Under Construction. Press the execute icon or F8> Remember to enter data in the required fields. 1. You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 58 .

Remove the test run check and press the execute icon > You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 59 . Figure 37 1.Simulate the entry Verify the entry and press F3 or green arrow To go back on the previous screen .

Figure 38 Message will read. Asset transaction posted with document no 98xxxxxxxxxxx <END OF TRANSACTION> Example as per figure 38. FI_O4 Fixed Assets Accounting Version 01 60 .

13 Unit 9: Lease Assets ASO1
9.1 Create Lease Assets AS01 Overview Use this transaction to create Asset for Capital Lease Methods. To create Lease Assets use the transaction code AS01 or follow the menu path: Accounting → Financial Accounting →Fixed Assets→Asset →Create →Asset On screen “Create Asset: Initial Screen”, enter information in the fields as specified in the table below:

Figure 39

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On screen “Create Asset: Initial Screen”, Enter information in the fields as specified in the table below: Table displayed below
Field Name Asset class Company code Field Name Number of similar assets Description Classification of the Lease asset Enter your Company Code Description Number of similar assets that you want to create in the system when you save. R/O/C R R R/O/C O Comments Use drill-down to locate the Lease asset class Comments This function enables you to create multiple similar assets in one master transaction. These assets initially only differ in their asset numbers. When you save, you can also enter a description and inventory number for each individual record. (Refer to page 15 for details) Copy information, make sure information is correct or enter in the required information

Reference: Asset Sub-number Company code

The reference asset that you are copying from

O

1. Press <Enter> or click on the icon

then click the tab field

Figure 40

On the General tab page, enter a description and other details of your asset. As per figure 40

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9.2 General Leasing Tabs on Screen: Genera l/Time-Dependent/ Allocations/Origin/Leasing/Depreciation areas. 1. Click on<Time-dependent> tab.

Figure 41

Click on the Time-dependent, 1. Enter a Cost Centre, Key Indicator and Company Code. 2. Fields listed below: Business Area Cost Center Location Room

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quarterly or semi-annually Amount of lease payments Interest rate R O R R R R Choose the icon . The date on which lease will be finished R/O/C R O R O Comments Use drill-down to locate the Vendor number Use drill-down to find out the predefined location. Click on < Leasing > tab 2.Tab Descriptions Field Information Figure 42 1. Capital lease Total number of lease payments Time interval of lease payments Monthly.must be the vendor of the company Free definable field The date of agreement. Enter information in the fields as specified in the table below: Field Name Leasing Company Agreement number Agreement date Notice date Description Leasing Company name . Button FI_O4 Fixed Assets Accounting Version 01 64 . Lease start date Lease length Type No lease payments Payment cycle Lease payment Annual rate of interest Date from which the lease will calculation will be calculated Total term of the lease Type of the lease.

<End of Transaction> FI_O4 Fixed Assets Accounting Version 01 65 .Note: The system calculates the present value of the asset and enters this in the Present value field. The system will assign the asset number 1. Choose . 2. Note the number of your asset. Figure 43 Message reads: The asset 85xxxxxx is created. Click on the save icon .

enter information in the fields as specified in the table below: Field Name Asset Sub-number Company code Description The Lease asset main number to be displayed. The asset sub-number to be displayed.14 Unit 10: Entering the Opening Entry AS03 To action open entry. use transaction code AS03 or the following menu path: Accounting→Financial Accounting→Fixed Assets→Asset→Display→ Asset Figure 44 On screen “Display Asset: Initial Screen”. Enter your Company Code R/O/C R O R Comments A number can be choose by using drop down function Default Zero <0> Check the required code from the list if not known Note: If you select the wrong company code you will be displayed a message on the screen that asset does not belong to this company code. Press <Enter> or click on the icon Choose . 1. FI_O4 Fixed Assets Accounting Version 01 66 .

Choose or click on the Leasing tab page Amount Choose Opening Posting. Figure 45 1. Note: This will not happen if the asset has no leasing charge allocated already. Result The system capitalizes your asset with the present value.2. FI_O4 Fixed Assets Accounting Version 01 67 . Select Opening Posting. The financial accounting documents are generated automatically. The system also posts the payment installments on the relevant due dates to the vendor.

FI_O4 Fixed Assets Accounting Version 01 68 .15 Unit 11: Revaluation of Fixed Assets ABAW Overview Use this procedure to revalue the fixed asset within the business To revalue the asset use transaction code ABAW or follow the menu path: Accounting→Financial Accounting→Fixed assets→Posting→ Bal. enter information in the fields as specified in the table below: Look at the details within figure 46 as a guide for this process. Sheet Revaluation Figure 46 On screen “Balance sheet revaluation: Initial Screen”.

Field Name Company Code Asset Number Document date Posting date Transaction Type Description Enter your company Code R/O/C R Comments Enter the asset number which is to be re valued R Enter the date of the source document Enter the date on which entry is posted in the system The transaction Type in Asset Accounting classifies the business transaction. R R R Enter Transaction Type for current year acquisition 1. Figure 47 FI_O4 Fixed Assets Accounting Version 01 69 . Press <Enter> or click on Note: If the depreciation areas have not been defined then the message on screen will be displayed. The transaction type controls various system activities when business transactions are posted.

With depreciation”. then 2.Enter: Value Date. enter information in the fields as specified in the table below Field Name Value Date Description This date is the Asset capitalization date or the date from which system starts depreciating the Asset Enter the amount of revaluation of asset R/O/C R Comments Amount Posted R 1. Figure 48 On screen “Create Asset Transaction: Revaluation of Current-yr acquisition.Press <Enter> or click on then click the required tab field You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 70 .Dates: Format. then the amount posted for the asset.

You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 71 .Figure 49 1. Press <Enter> or click on then click on the required tab.

FI_O4 Fixed Assets Accounting Version 01 72 . Click on the save icon . Figure 51 Message reads: Asset transaction was posted with AA document number 2 <END OF TRANSACTION> Example. The system will assign the Document Number to the asset. 3.Amount Posted: In SAR. as per figure 51 on page 72. Figure 50 2.

16 Unit 12: Asset Retirement-With or Without Revenue: F-92 Overview Use this procedure is used to retire assets with or without revenue F-92 (Retirement) 12.1 Case # 1 Asset Retirement With revenue To retire asset with revenue use the transaction code F-92 or follow the menu path: Accounting→Financial Accounting→Fixed assets→ Posting→Retirement→ Retirement with revenue With Customer Figure 52 Note: Look at the field names along the screen above document date: Held document/Acct Model/Fast Data Entry/Post with Reference/Editing options On screen FI_O4 Fixed Assets Accounting Version 01 73 .

Go to next Line item Field Name Posting Key Account Description Enter Posting Key 50 to credit G/L Account Enter G/L Account Number (clearing account) R/O/C R R Comments 1. cost centre (For items). Line Item information Posting Key Posting keys represent Debit or Credit entry of any account type Account Enter the Customer account Number R/O/C R R R R Comments Enter a document date. Press enter and go to the next screen.Figure 53 on page 75. item text. . Document Type The default document type for this screen is DR. Field Name Description Header Information Doc. Press enter to go to next screen> Enter the amount and other necessary data like business area. etc. With depreciation”. This will determine which fiscal period (also known as posting period) the transaction is recognized Reference One of the key fields that can be used to search for documents at a later retrieval date. enter information in the fields as specified in the table below: Table on page 74. tax code (if the item is subjected to GST). Any user-defined text. date Source document date.“Create Asset Transaction: Revaluation of Current-yr acquisition. FI_O4 Fixed Assets Accounting Version 01 74 . R R R Enter xx to debit Customer 1. Do not Change it Company Code Posting Date Date for posting a document to financial accounting.

Amount Cost Centre Company Code Mark the indicator on and press enter Due date: Value Date. Calculate Tax if required Figure 53 Figure 54 FI_O4 Fixed Assets Accounting Version 01 75 .

which are going to be retired. Transaction Type: Enter xxx if asset which is going to be retired was acquired in the same fiscal year other wise enter xxx. • • Figure 55 Asset value date: The date from which system stop charging the depreciation. Complete retirement: In case of complete Retirement mark the indicator is on or in case of partial retirement enter the value in amount posted or %. Press Continue • • <Simulate the document> FI_O4 Fixed Assets Accounting Version 01 76 .Enter the following Details on this screen. • • Asset Number: Asset.

FI_O4 Fixed Assets Accounting Version 01 77 . To save and Verify the entries press the save icon 2. The following screen will be displayed on the next screen with the message at the bottom of the screen after verifying the data.Verify the entry and press save Figure 56 1.

Curenency Rate in SAR Figure 57 Message reads: Document 16xxxxxxxx was posted in company code 11xxx <END OF TRANSACTION> FI_O4 Fixed Assets Accounting Version 01 78 .

Figure 58 1.2 Case # 2 ABAVN Case# 2 Asset Retirement.without Revenue/Scrapping Overview Use this process this process if you want to retire asset without revenue (Scrapping). which is going to be retired. 2. 3.12. To action this process use transaction code ABAVN or follow the menu path: Accounting→Financial Accounting→Fixed assets→ Posting Retirement→ Asset Retirement by Scrapping Asset Enter the Asset number and document date. 4. Enter company code Enter the Asset number Enter the posting date Enter the Asset value FI_O4 Fixed Assets Accounting Version 01 79 . Also the posting the posting date will be displayed as today’s date.

“Enter Asset Transaction: Asset Retirement by Scrapping Screen” Field Name Asset Number Document Date Posting Date Description Asset Number of the Retiring Asset Date of the Source document R/O/C R R R Comments Value Date Date for posting a document to financial accounting. <Simulate the entry> Simulate the entry Figure 59 Note: If no depreciation area defined then the asset will not simulate. This will determine which fiscal period (also known as posting period) the transaction is recognized The date from which system stop R depreciation. Message will be displayed at the bottom of the screen. FI_O4 Fixed Assets Accounting Version 01 80 .

To verify the entries press save the icon button. FI_O4 Fixed Assets Accounting Version 01 81 .Verify the entry and press save Figure 60 1.

Book folder Figure 61 Message reads: Asset transaction posted with document no 11xxxxxxxxxxx <END OF TRANSACTION> FI_O4 Fixed Assets Accounting Version 01 82 .

Press enter and go to next screen 2.1 Change of Cost Centre Use this procedure to change cost centre of an Asset to make the change use the transaction code AS02 or follow the menu path: Accounting→Financial Accounting→Fixed assets→Asset→Change→ Asset Scenarios (3 options and ways to transfer) The transfers are used in mainly following scenarios: 1) Change of cost centre 2) Change of Business area 3) Change of Asset Class Enter Asset Number Figure 62 Change of cost centre 1. Click on the Tab Time Dependent Data FI_O4 Fixed Assets Accounting Version 01 83 .17 Unit 13: Asset Transfers AS02 13.

Change the cost centre

Figure 63

Following message will appear on your screen

Figure 64

1. As per Figure 64, change the cost centre and then press Yes> Following message will appear on your screen ‘Do you want to overwrite the existing time-depreciation data?

FI_O4 Fixed Assets Accounting Version 01

84

Figure 65

1. Click on Yes, as per figure 65.

FI_O4 Fixed Assets Accounting Version 01

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Figure 66

Message reads: The asset 13xxxxx is changed <END OF TRANSACTION>

FI_O4 Fixed Assets Accounting Version 01

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13. Enter the data in the fields on screen and then click or press enter 2. New screen click on Time dependent tab FI_O4 Fixed Assets Accounting Version 01 87 .2 Change of Business Area: AS02 Use this procedure to change business area of an Asset. Use transaction code AS02 or follow the menu path: Accounting→Financial Accounting→Fixed assets→Asset→Change→ Asset Enter asset number and company code Figure 67 1.

Enter Business Area Enter Cost Centre Enter Location Enter Room <Press enter following message will be displayed on your screen> FI_O4 Fixed Assets Accounting Version 01 88 . 3. 4. 2.Enter the business area and cost centre of new business area with this tab Figure 68 1.

Figure 69 1.Press Yes. Click Yes and then Press the save icon button FI_O4 Fixed Assets Accounting Version 01 89 .

Figure 70 Message reads: the asset 13xxxxxx is changed <END OF TRANSACTION> as per figure 70. FI_O4 Fixed Assets Accounting Version 01 90 .

13. Enter Asset Transaction: Transfer within Company Code Screen” FI_O4 Fixed Assets Accounting Version 01 91 .g.3 Change of Asset Class: ABUMN Use this process when the class of Asset is needed to be changed. E. Asset Class vehicle change to Vehicle Office. Asset ClassesTo change the asset use the transaction code ABUMN or follow the menu path: Accounting→Financial Accounting→Posting→Transfer→ Transfer within Company Code Perquisite Create a new Asset Class in which Old Asset is to be transferred to: Enter the Asset Number which is being transferred If asset master data is created then you can also create the asset master data from this screen mark the indicator on new asset otherwise enter the number of existing asset Figure 71 1.

If the master data is not created mark the indicator on R/O/C R R R R O/R O/R Comments <Simulate the entry> 1. Click simulate Verify the entry and press save Figure 72 FI_O4 Fixed Assets Accounting Version 01 92 .Field Name Asset Number Document date Posting date Value date Existing asset New Asset Description Enter the asset number which is to be transferred Enter the date of the source document Enter the date on which entry is posted in the system Enter the date from which system start the depreciation Enter the number of asset in which value is to be transferred. Click on Transaction 2.

figure 74. Fiscal Year and company code and press enter.Enter Document number. Figure 73 To view use Transaction code AS03 The next screen will be displayed on page 93. FI_O4 Fixed Assets Accounting Version 01 93 .

Figure 74 <END OF TRANSACTION> FI_O4 Fixed Assets Accounting Version 01 94 .

1 Edit Asset Document Overview Use this process to display/Change display the document of any specific asset.18 Unit 14: Edit Asset Document/Reverse Asset Document: AB02/AB03 14. You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 95 . Asset number. To change use transaction code ABO2 or to display use transaction code AB03 or follow the menu path: Accounting→Financial Accounting→Fixed assets→Posting→ Edit Document Display/Change AB02 (Change) AB03(Display) Enter the company code. Fiscal year and press enter.

You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 96 .Double Click the required line Item Figure 75 1. Double click in the top left hand box as per the screen image.

Enter in the required fields for changes FI_O4 Fixed Assets Accounting Version 01 97 .You can make the changes in above fields Figure 76 Refer to training hand out for further details for this process and revision: 1.

3 Reverse Normal: Assets Document Overview Use this process to reverse Asset Documents: (for Assets which belongs to Normal Asset Classes) To reverse the process use the transaction code AB08 or follow the menu path: Accounting→Financial Accounting→Fixed assets→Posting→ Reverse Document Other Asset Document Enter the company code. Figure 77 FI_O4 Fixed Assets Accounting Version 01 98 .14. Asset number. Fiscal year and press enter.2 Reverse Asset Document: AB08 14.

Please note: The correct fiscal year is important for this screen You will be prompted with the following screen Select the required line item After selecting the required line item than press Tab reverse Figure 78 You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 99 .

Specifications for reversal posting Select the reversal reason from the drop down option than press enter Figure 79 You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 100 .

Document Header Information Document Date displayed in Header Verify the entry and press save Figure 80 Following message will be appeared at the bottom of your screen FI_O4 Fixed Assets Accounting Version 01 101 .

Figure 81 MESSAGE READS: ASSET TRANSACTION POSTED <END OF TRANSACTION > FI_O4 Fixed Assets Accounting Version 01 102 .

press execute. (for Assets belongs Asset Classes) To action this process use transaction code CWIP ASIT or follow the menu path: Accounting→Financial Accounting→Fixed assets→ Posting→ Reverse Document Capitalize Asset Under construction Enter the Asset number (belong to CWIP Asset class) After Entering the Asset number (belong to CWIP Asset class). In the TEST RUN MODE Figure 82 The following screen will prompt for verification.14.4 Reverse Capital Work In progress (CWIP) Document AIST Overview Use this process to reverse Asset Document. FI_O4 Fixed Assets Accounting Version 01 103 .

Figure 83 Verify enter by pressing f3 or click on the green arrow as per the example above: You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 104 .Verify the entry and press Press f3 or green arrow.

You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 105 .Before actual run remove the indicator then press execute Figure 84 Please note: Remove the indicator as per screen diagram then press execute.

Verify the entry and press save. click on the icon Figure 85 Following message will be appear at the bottom of your screen. FI_O4 Fixed Assets Accounting Version 01 106 .

Figure 86 <END OF TRANSACTION> asset transaction posted FI_O4 Fixed Assets Accounting Version 01 107 .

19 Unit 15: Periodic Processing AFAB

15.1 Depreciation Run Overview Use this procedure to execute depreciation run. Depreciation run is a centralized activity and executed at the end of the month. To action depreciation run use transaction code AFAB or follow the menu path:

Accounting→Financial Accounting→Periodic Processing Depreciation run

Mark the indicator on If you want to execute a repeat run

Figure 87

Mark indicator on – For Planned, repeat or restart as per the example above.

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On screen “Depreciation Posting Run Screen”, enter information in the fields as specified in the table below:
Field Name Company Code Fiscal Year Period Planned Depreciation Repeat Run Test Run Description Enter your Company Code Enter the fiscal year of the depreciation Enter the period for the depreciation run Mark this indicator on if the depreciation run is executed first time for the period Mark the indicator on if repeat run to be executed Make sure to mark the indicator on before actual run R/O/C R R R R R R Comments

1. Press F8 or click on Execute

>

Following message will be appear. Figure 88 on page 109 as per example.

Figure 88

Press yes Note: If the following message is displayed, Press yes to continue

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You will be prompted with the following screen

Test run completed successes fully. Press f3 or green arrow.
Figure 89

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Figure 90 Before actual run remove the indicator Note: Remove parameters on Test RunRemember before running the actual remove the indicator in the Test Run box Look at the example within figure 90 for the screen box. FI_O4 Fixed Assets Accounting Version 01 111 .

Go to program and click on Execute in Background Figure 91 FI_O4 Fixed Assets Accounting Version 01 112 .

Enter the Printer name then press Enter Figure 92 Please select the required printer based on per permissions or location of local printer FI_O4 Fixed Assets Accounting Version 01 113 .

Press Immediate Press Save Figure 93 Depreciation run steps are clear.Press immediate. and then save Following message will be appeared at the bottom of your screen FI_O4 Fixed Assets Accounting Version 01 114 .

As soon as the job is finished an account will be generated in the system.Figure 94 The background job status can be viewed using T-Code (Transaction Code) SMX. <To see the document go to document display T-Code FB03> FI_O4 Fixed Assets Accounting Version 01 115 .

Fiscal Year (Year as a whole 2008 not 08) Figure 95 displayed date format clearly. Company Code 3. FI_O4 Fixed Assets Accounting Version 01 116 .Press document list Figure 95 1. Document number 2.

Enter depreciation execution date Enter document type Example here is AF Figure 96 You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 117 .

Double click the selected line item Figure 97 You will be prompted with the following screen FI_O4 Fixed Assets Accounting Version 01 118 .

Figure 98 <END OF TRANSACTION> FI_O4 Fixed Assets Accounting Version 01 119 .

enter information in the fields as specified in the table below: Next page 121.15. To action unplanned depreciations use the transaction code ABAA or follow the menu path on the next page: Accounting→Financial Accounting→Fixed assets→Posting→Manual Value Correction→Unplanned Depreciation Figure 99 On screen “Unplanned depreciation: Initial Screen”. FI_O4 Fixed Assets Accounting Version 01 120 .2 Unplanned Depreciation: ABAA Overview Use this procedure to execute unplanned depreciation.

R/O/C R R R R R Comments Enter Transaction Type 1.Field Name Company Code Asset Number Document date Posting date Transaction Type Description Enter your company Code Enter the asset number to be re-valued Enter the date of the source document Enter the date on which entry is posted in the system The transaction Type in Asset Accounting classifies the business transaction. Press <Enter> or click on the icon Creating the asset transaction button Amount Posted Asset Val Date Figure 100 FI_O4 Fixed Assets Accounting Version 01 121 . The transaction type controls various system activities business transactions are posted.

The following message will appear on the bottom of the screen Figure 101 <END OF TRANSACTION> asset transaction was posted. Enter information in the fields as specified in the table below 1. Press <Enter> or click on the icon button the system will assign the internal asset document number through this process. 122 FI_O4 Fixed Assets Accounting Version 01 . Amount Posted 2. Enter the Company Code 3.On screen: “Create Asset Transaction: Unplanned depreciation of Current-year acquisition”. Enter the Trans Type (Transaction Type) Posting Data 1. Enter the Asset 2. Asset Val Date ( Value Date) Field Name Amount Posted Value Date Description Enter the amount of unplanned depreciation of asset This date is the Asset capitalization date or the date from which system starts depreciating the Asset R/O/C R R Comments 1.

Press the execute icon button or F8> FI_O4 Fixed Assets Accounting Version 01 123 . Perform this procedure when it is necessary to open a new year for the posting of assets. Make sure to tick box before actual run execute it on Test Run Figure 102 1. To action the fiscal year change for the asset use transaction code AJRW or follow the menu path: Accounting →Financial accounting →Fixed Asset→Periodic Processing → Fiscal Year Change “Asset Fiscal Year Change” Screen Enter Company Code and New Fiscal Year. This procedure should be done before fiscal year closing.1 Asset Fiscal Year Change: AJRW Purpose Use this procedure to open a new year for the posting of assets.20 Unit 16: Asset Fiscal Year Change: AJRW 16.

Press yes to continue in the pop up box 2.Figure 103 Message reads: Do you want to continue processing 1. Next screen FI_O4 Fixed Assets Accounting Version 01 124 .

Look at the right hand side of screen. Press F3 or the green arrow to go back to previous screen to run the actual.Figure 104 1. Test run execute successfully as no value in incorrect asset field = “0” 2. FI_O4 Fixed Assets Accounting Version 01 125 .

2.Remove the indicator. ensure the correct company code and fiscal year.Remove the indicator on test run Then run process again as the actual Figure 105 1. Test Run. Go to program and Execute in Background option as per example below. Go to program and click on Execute in Background Figure 106 FI_O4 Fixed Assets Accounting Version 01 126 .

Enter output Device and press green tick Figure 107 Output device to be selected before1. Choose from the select printers for your user Id or location FI_O4 Fixed Assets Accounting Version 01 127 .

Figure 108 1. Following message will appear on your screen. Press the immediate button and click on the check button next as per example 2. FI_O4 Fixed Assets Accounting Version 01 128 .

<END OF TRANSACTION> FI_O4 Fixed Assets Accounting Version 01 129 .Figure 109 1. Click on the icon button The best test and practice afterwards to check if the process has worked is before you run the job. you cannot post to the New Year. If this check works then the process is correct.

it is not possible to post to assets in the old financial year. Perform this procedure when all postings. and the general ledger accounts have been reconciled with the asset reports. This is generally before the general ledger is closed for posting to the old financial year Prerequisites • • The asset fiscal year change (transaction AJRW) should have already been run. It is possible to reverse the year-end close (transaction OAAQ) and re-open the year for posting if necessary. To action this process use the transaction code AJAB or follow the menu path: Accounting Financial accounting Closing Execute Fixed Asset Periodic Processing Year End Enter company Code. After this is run. Fiscal year to be closed e. Asset history report reconciled with general ledger asset accounts. 2005 and before execution mark the Test run indicator Figure 110 FI_O4 Fixed Assets Accounting Version 01 130 .16.2 Asset Year –End Closing Execute: AJAB Purpose Use this procedure to close the financial year for assets. including all depreciation runs. in the financial year are completed.g.

Press yes to continue within the pop-up window on screen> FI_O4 Fixed Assets Accounting Version 01 131 . Press the execute icon or use F8> Figure 111 2.Online processing is limited to approx 1000 assets 1.

Test run is executed successfully 2. Press F3 on the keyboard or the green arrow icon FI_O4 Fixed Assets Accounting Version 01 132 .Test run is executed successfully Figure 112 1.

3. Click on the program prompt Click on Execute in background in the drill down screen Tick off the Test Run box Click on the enter key FI_O4 Fixed Assets Accounting Version 01 133 . 4. 2.Remove the Test run indicator and execute the run in background Figure 113 1.

2. Printer prompt.Output device Number of pages can be selected Click on the green arrow Then enter FI_O4 Fixed Assets Accounting Version 01 134 . 3.Enter output device and click on green tick Figure 114 1. 4.

The system displays the message: "Background job was scheduled for program RAJABS00". Then click on the green arrow button “END OF TRANSACTION” FI_O4 Fixed Assets Accounting Version 01 135 .Figure 115 Press immediate and click on Check. 1. Click on the immediate button 2.

Asset balances. Enter asset number 3.Enter company code 2.16.3 Asset Values Information System Accounting Asset Values Financial Accounting Fixed Assets 1. Selection Screen Settings Display Options FI_O4 Fixed Assets Accounting Version 01 136 . Enter sub-number if required.

Note: Reports are run at different times and the process of running selected reports should be known. within the same menu option as the menu path. FI_O4 Fixed Assets Accounting Version 01 137 . the selected is printer located on the network and ensure the data you required is correct.1 Standard Sap Reports Standard screens Figure 116 Figure 116a More reports within this option.21 Unit 17: Asset Account Information Systems 17.

17.Asset Fiscal Year not yet made for company code 001 FI_O4 Fixed Assets Accounting Version 01 138 .2 Asset History Sheet Follow the menu path below to access the Asset History Sheet: Information System Accounting Financial Accounting Accounting Information System Asset History Sheet Assets Asset Figure 117 Note: Message could be displayed if the data has not been completed.

17.3 Depreciation Values Information System Accounting Financial Accounting Accounting Information system Depreciation Values Assets Asset Figure 118 Note: To Print documentation please click on the icon within the menu FI_O4 Fixed Assets Accounting Version 01 139 .

22 LEGEND ICONS Create (F5) Change (F6) Display (F7) Copy (Shift+F9) Delimit (Shift+F1) Delete (Shift+F2) EXPLANATION Overview (Shift+F8) Cancel (F12) Save (Ctrl+S) Back (F3) Exit (Shift+F3) Cancel screen (F12) EXAMPLES EXPLANATION The field is mandatory .it must be filled in order to proceed The field is not mandatory (to be filled as per requirement) Icons for documentation: Icon Meaning Caution Example Note Recommendation Syntax FI_O4 Fixed Assets Accounting Version 01 140 .

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