Preparation of Papers for AIAA Technical Journals

First A. Author1 and Second B. Author Jr.2 Business or Academic Affiliation 1, City, State, Zip Code Third C. Author3 Business or Academic Affiliation 2, City, Province, Zip Code, Country and Fourth D. Author4 Business or Academic Affiliation 2, City, State, Zip Code These instructions give you guidelines for preparing papers for AIAA Technical Journals. Use this document as a template if you are using Microsoft Word 2001 or later for Windows, or Word X or later for Mac OS X. Otherwise, use this document as an instruction set. If you previously prepared an AIAA Conference Paper using the Papers Template, you may submit your journal paper in that format with one exception: after you have entered all of your text and figures into the table, be sure to double space your paper before submitting it to WriteTrack™ . Carefully follow the journal paper submission process in Sec. II of this document. Keep in mind that the electronic file you submit will be formatted further at AIAA. This first paragraph is formatted in the abstract style. Abstracts are required only for regular, full-length papers. Be sure to define all symbols used in the abstract, and do not cite references in this section. The footnote on the first page should list the Job Title and AIAA Member Grade (if applicable) for each author.

(Nomenclature entries should have the units identified) A a Cp = = = amplitude of oscillation cylinder diameter pressure coefficient

1 2

Insert Job Title, Department Name, Address/Mail Stop, and AIAA Member Grade (if any) for first author. Insert Job Title, Department Name, Address/Mail Stop, and AIAA Member Grade (if any) for second author. 3 Insert Job Title, Department Name, Address/Mail Stop, and AIAA Member Grade (if any) for third author. 4 Insert Job Title, Department Name, Address/Mail Stop, and AIAA Member Grade (if any) for fourth author (etc.).

use the command ”File>New>From Template” (Windows) or “File>Project Gallery>My Templates” (Mac). Introduction HIS document is a template for Microsoft Word 2001 or later. type your own text over sections of Journalstemp.Cx Cy c dt Fx Fy f. To do so. II.doc.aiaa.] To create a new document using this file in the “Templates” directory of their hard drive.cfm? pageid=167 and use it to prepare your manuscript. from http://www. Procedure for Paper Submission All manuscripts are to be submitted online at” when asked in the dialogue box. download the electronic file. [Note: Windows users will need to indicate “Save as Type>Document Template (*.dot file and then click “File>Save As:” to save the template. Mac users should save the file in the “My Templates” directory.pdf version of this document. and italics may be lost when you copy your text into the template.” To create your formatted manuscript. IV for more detailed formatting guidelines.writetrack. simply open the See Sec. g h i j K = = = = = = = = = = = force coefficient in the x direction force coefficient in the y direction chord time step X component of the resultant pressure force acting on the vehicle Y component of the resultant pressure force acting on the vehicle generic functions height time index during navigation waypoint index trailing-edge (TE) nondimensional angular deflection rate T I. This information will allow you to track your manuscript’s status. Journalstemp. you will receive an e-mail message containing your tracking number and password. superscripts.” Once you enter your e-mail address. or cut and paste from another document and then use the available markup styles. . Select “Submit to AIAA Technical Journals. Authors using Microsoft Word will first need to save the Journalstemp.” and then click “Start Note that special formatting such as subscripts. If you are reading a hard-copy or . The new document that opens will be titled “Papers_Template.

If the file being uploaded is in Microsoft Word. If you experience difficulties with the upload and/or conversion of your manuscript. These guidelines are applicable to all authors and include information on the policies and practices relevant to the publication of your manuscript. at any time during the publication process. (The AIAA Journals Template is based on those styles. through your Author Status Page. Include the name of the publication. upload your manuscript and subsequent revisions. double-spaced format (as this template) before you upload it. The work contains copyright-infringing material. which are less likely to have conversion errors on upload. “msc12345. and communicate with the editors. etc. the document must be based on the Word default styles. Please be sure that the name of the file you upload for processing is short and simple (i. This step is required to complete your submission.) You will be asked to provide the publication or presentation history of your paper (or any similar paper) if it has ever been submitted for publication or presentation previously.e. under File>Properties. The work has been published or is currently under consideration for publication or presentation elsewhere. please contact AIAA WriteTrack Support (WriteTrackSupport@writetrack. please inspect the file for accuracy.pdf or PostScript file. (Exception: Papers presented at AIAA conferences may be submitted to AIAA journals for possible publication. Remember that your document must be in single-column. tildes. • Publication by AIAA Your manuscript cannot be published by AIAA if 1) 2) 3) The work is classified or has not been cleared for public release. Authors are encouraged to upload . Attention Asian Authors: If you are uploading a . final disposition of manuscript. review history.. General Guidelines The following section outlines general (nonformatting) guidelines to follow. . Once you have uploaded your manuscript. III.doc”) with no spaces. After entering all required submission data.) Failure to meet these requirements could result in a processing error that would require you to re-upload your manuscript. or other special characters. please remove Asian fonts from your file.update submission data. symbols.pdf files. you must use the “Upload Manuscript” feature of the Author Status Page to upload your for additional assistance. dates.

Failure to complete the form correctly could result in your paper not being published. The correct statement will be included automatically at the time of processing. B.g.) Open the Journals Template. If you are reading a hard-copy or . $575 for Design Forum Papers. the copyright information must be completed on (If your paper was presented at an AIAA Conference. Place your cursor in the text area of the template and select Edit>Paste Special. you can simply type your own text over sections of this document. from http://www. Contact the Journals staff if you have questions.. since the document spacing may be affected. If you are using Microsoft Word. It is a simple task to reenter your title and author information in the template. C. select the text from your original Word document and choose Edit>Copy. If you are using the Journalstemp. $375 for Technical/Engineering Notes.cfm?pageid=167. superscripts. Reprints.aiaa. in addition to a flat production rate of $1200 and $75 for each color figure.” Please note that special formatting (e.) • Publication Charges. IV. To apply the AIAA Journals formatting.pdf version of this document. Read the copyright statements carefully. and $275 for Technical Comments submissions. One hundred reprints are provided to authors who pay the voluntary charge. italics) may be lost when you copy your text into the template. you do not need to fill out a hard-copy form. please download the electronic template file. (Do not select your title and author information. Detailed Formatting Instructions The styles and formats for the AIAA Journals Template have been incorporated into the structure of this document. Authors whose manuscripts contain color figures are required to pay 50% of the publication charge. please use this template to prepare your manuscript. If you choose to cut and paste. Journalstemp. Click on .org/ file to prepare your manuscript. then the copyright statement chosen for the Journal Paper should be the same as for your Conference Paper. or cut and paste from another document and use the available markup styles. Because you will be completing this form online. subscripts. choose “unformatted text. Do not include a copyright statement anywhere on your paper.• Copyright Before AIAA can publish any paper. or D). and Color Artwork AIAA charges a voluntary publication charge of $875 for Full-Length Papers. When the Paste Special box opens. use the Formatting Toolbar at the top of your Word window. You must select one copyright assignment statement (select A.

Default margins are 1 in. and affiliations are centered and in italic type. and then select the appropriate style name from the menu. the required spacing and formatting will be applied automatically. Document Text The default font for the AIAA Journals Template is Times New Roman. There should be no additional (blank) lines between paragraphs. as appropriate). Text. The first footnote (bottom of first page) contains the job title and department name. use the “Text” style from the pull-down menu to format all primary text for your manuscript. including Heading 1. and zip/postal code (or city. Highlight a heading or section of text that you want to designate with a certain style. A. Use the “Page Layout” feature from the “View” menu bar (View>Page Layout) to see the most accurate representation of how your final paper will appear. simply by using the appropriate style designation from the pull-down menu. line spacing. Once formatting is complete. The affiliation line for each author includes that author’s city. 10-point size. on all sides. province. Do not hyphenate your document. all margins and other formatting are preset. The names of authors with the same affiliation can be listed on the same line above their collective affiliation information. and then click on the arrow to the right of the Style menu to see a list of formats. The style will automatically adjust your fonts and line spacing. NOTE: If you are using the electronic template to format your manuscript. and state/province follow on separate lines below the title. state. be sure to double space all sections of your manuscript. and AIAA member grade for each author. (for example. The first line of every paragraph should be indented. . the style at this point in the document is “Text”). Repeat this process to apply formatting to all elements of your paper. and all lines should be double-spaced. Author names are centered. city. In the electronic template. street address/mail stop. with capital and lower-case letters. The names of the authors. or margins. Use italics for emphasis. all the styles you will need to format your document are available in the menu. • Headings Format the title of your paper in bold. zip/postal code and country. 18-point type. Heading 2. business or academic affiliation. In the electronic version of this template. Do not change the font sizes. Major headings in the template (“Heading 1” in the template style list) are bold 11-point font and centered. do not underline. etc.the top left arrow to open the Font menu. and center it at the top of the page.

and either unnumbered or numbered with Arabic numerals (1. • Footnotes and References Footnotes.Please omit section numbers before all headings unless you refer frequently to different sections. it must contain all the symbology used in the manuscript. In all cases. Use Roman numerals for major headings if they must be numbered. (Survey and Design Forum Papers. Sub-subheadings (“Heading 3” in the template style list) are italic. etc. Format the abstract bold. To insert footnotes into the template. but. It should indicate subjects dealt with in the paper and state the objectives of the investigation. • Biographies Survey Papers and some Full-Length Papers include author biographies. 3. invited lectures. • Abstract An abstract appears at the beginning of Full-Length Papers. Footnotes are formatted automatically in the template. are placed above the 1-in. and Technical/Engineering Notes do not include abstracts. These biographies are one paragraph each and should use the abstract formatting style. if another medium is used. History of Key Technologies Papers. 2. they should appear as superscript symbols in the . indented 3 picas (1/2 in. Newly observed facts and conclusions of the experiment or argument discussed in the paper must be stated in summary form. use the Insert>Footnote feature from the main menu as necessary.) The abstract is one paragraph (not an introduction) and complete in itself (no reference numbers).) if necessary for cross-referencing sections within the paper. margin at the bottom of the page. where they appear. Define acronyms in the text. inserted between the abstract and the introduction. If one is used. Subheadings (“Heading 2” in the template style list) are bold. readers should not have to read the paper to understand the abstract. • Nomenclature Papers with many symbols should have a nomenclature that defines all symbols with units.) on each side. identify the symbols used if they are not widely recognized in the profession. flush left. not in the nomenclature. and the definitions should not be repeated in the text. flush left. and separated from the rest of the document by two blank lines. and either unnumbered or identified with capital letters if necessary for cross-referencing sections within the paper.

If you wish to center tables that do not fill the width of the page.. Names and locations of publishers should be listed.g. please give the English citation first. †. (For examples. cm-1 Gν . ‡. “It is shown in [2] that…”) or follow a mathematical expression: “A2 + B = C (Ref. give all authors’ names.” unless there are six authors or more. §§. cm-1 FJ. cm-1 . **.following sequence: *. §. papers that have been submitted or accepted for publication should be cited as “submitted for publication.. use the “Figure” style from the pull-down formatting menu to type caption text. Papers that have not been published should be cited as “unpublished”. Captions are bold with a single tab (no hyphen or other character) between the figure number and figure description. Figures should have no background. or outlines. month and year should be included for reports and papers. References should be cited according to the standard publication reference style.) Never edit titles in references to conform to AIAA style of spellings. Use the Table drop-down menu to create your tables. Table 1 Transitions selected for thermometry Transition Line ν ″ J″ Frequency. Make sure the label is “Fig. separate reference numbers with commas [4. followed by the original foreign language citation. In the electronic template. do not use “et al. See the Table 1 example for table style and column alignment. ‡‡. [3]). or use a dash to show a range [6–8]. they may be either scattered throughout the text or grouped all together at the end of the file. etc.” For multiple citations. simply highlight and “grab” the entire table to move it into proper position. including citations that are an integral part of the sentence (e.” and type your caption text in the box provided. • Figures and Tables Insert tables and figures within your document. In the reference list. ††. For papers published in translation journals. Corresponding bracketed numbers are used to cite references in the text [1]. see the “References” section of this template. abbreviations. do not insert your figures in text boxes. You may also insert the caption by going to the Insert menu and choosing Caption. Reference citations in the text should be in numerical order. ¶. 5]. etc.” Private communications and personal Web sites should appear as footnotes rather than in the reference list. borders. List and number all references at the end of the paper.

use the abbreviation “Fig. 1 Magnetization as a function of applied fields.” “b). Please note that “Float over text” should not be selected. above the figure caption..58 73. with equation numbers in parentheses flush right.” except at the beginning of a sentence. below and to the left of each part.5 44069.mathtype. use the function (Insert>Object>Create New>Microsoft Equation or MathType Equation) to insert it into the document.416 42229.e. .5 2.37 1045. do the following: 1) Select the “Equation” style from the pull-down formatting menu.” Number each different type of illustration (i. Insert a blank line both above and below the equation.68 948.” etc. If your figure has multiple parts. If you are using Microsoft Word.5 805 23.. Place figure captions below all figures. When citing a figure in the text. figures and tables) sequentially with relation to other illustrations of the same type. First use the equation editor to create the equation. Do not abbreviate “Table. (1). as in Eq. use either the Microsoft Equation Editor or the MathType add-on (http://www. include the labels “a).41 71. • Equations Equations are numbered consecutively. Figure labels must be legible after reduction to column width (preferably 7–9 points after reduction).179 42516. Please verify that the figures and tables you mention in the text actually exist.85 948.a b c d 0 1 2 0 P12 R2 R21 R2 for equations in your paper.66 2824.348 40562.76 Fig.76 4672.527 73. and hit “tab” once. To insert the equation into the document.

Do not confuse “imply” and “infer.” Insert a zero before decimal points: “0. spellings (e.2) 3) Insert the equation. Enter the equation number in parentheses.” “discreet” and “discrete.” not “cc. Conclusion Although a conclusion may review the main points of the paper. B and C.” “principal” (e.. A conclusion might elaborate on the importance of the work or suggest applications and extensions.” Be aware of the different meanings of the homophones “affect” (usually a verb) and “effect” (usually a noun). formatted using the preceding instructions: ( ) d [r µ r d = / ] x | . appears before the acknowledgments. “principle of measurement”). Appendix An Appendix. not English.” not “. (Very common abbreviations such as AIAA and NASA. “principal investigator”) and “principle” (e. it must not replicate the abstract. “complement” and “compliment.” A parenthetical statement at the end of a sentence is punctuated outside of the closing parenthesis (like this). acknowledgment.” not “colour”). “color. and C” instead of “A.” V. Hyphenate complex modifiers: “zero-field-cooled magnetization.g. B. The serial comma is preferred: “A. Note that the conclusion section is the last section of the paper to be numbered. if needed.25. ( p ( z z J ) (r λ ) λ ) ∫ Fϕrϕσ 2)∫ e λ −|λ (rJλd r 2 0 2 o ∞ 0 j i − 1 1 2 0 i (1) Be sure that symbols in your equation are defined in the Nomenclature or immediately following the equation. do not have to be defined.) • General Grammar and Preferred Usage Use only one space after periods or colons. (A parenthetical sentence is punctuated within parenthesis.g.” Use “cm2. Also define abbreviations and acronyms the first time they are used in the main text.g. The appendix (if present).) Use American.25.. A sample equation is included here. Do not cite references in the conclusion.. and hit “tab” again. . and references are listed without numbers.

Lin.” Aviation Week and Space Technology. “Planetary Flight Surge Faces Budget Realities. 1996. Periodicals [1] Vatistas. Vol. (ed.crossref. 1986. different types are shown here for illustrative purposes only.. 24. D. AIAA.. edited by S. The journal issue number (“No. pp. if used. immediately precedes the References. If you are using a print or .. “Techniques for Collision Prevention. Books [4] Peyret.13046 [2] Dornheim. Impact Stability. Sponsorship and financial support acknowledgments should be included here. If you are using the Word version of this template. Progress in Astronautics and Aeronautics.. 1873. [3] Terster. H. 1994.) can be substituted if the issue number is not available. 13–19 Jan. The DOI (Digital Object Identifier) should be incorporated in every reference for which it is available (see Ref. K.2514/3. and Kwok. “Reverse Flow Radius in Vortex or www. 136. A. pp. 7. No. 1) is preferred. doi: 10. 1872. 8. Aerothermodynamics of Gas Turbine and Rocket Propulsion. select the “references” style from the drop-down style menu to format your references. [6] Volpe. with reference numbers in brackets. G. pp. 175–212. 44–46. AIAA. Skaar and C. New York. .org. 1997. F. Vol. All of the preceding information is required. 1983. 2. [5] Oates. Ruoff. Chaps.. Transactions follow the same style as other journals. 14.Acknowledgments An Acknowledgments section. New York. Springer-Verlag. 1984. 9 Dec. following AIAA style. 1 sample).. DC. 24. Vol. AIAA Education Series. “NASA Considers Switch to Delta 2. Computational Methods in Fluid Flow. but the month (Nov. W.pdf version. 2nd ed. C. No. S. pp. 1.” AIAA Journal. You are not required to indicate the type of reference. T. 19.. and Force Control by Space Manipulators. R.doi. References The examples below illustrate different reference types. C. pp. all references should be in 9-point font. G. 18. M.” Teleoperation and Robotics in Space.” Space News.. and Taylor. 11” in Ref. 145. visit www. No. B.). Use the complete date for daily and weekly publications. for more information on DOIs. R. 11. Washington..

T.. C. etc. place. England. J. 1992. MD. Jr.. [13] Richard. J. pp. or government ones where there is no commitment to archiving the data are not permitted in the reference list. C. Proceedings [7] Thompson. “Spacecraft Thermal Control. and Tobak. and Cambridge. D. G.). K. (ed. Design. Always include a city and state for universities... although it is not mandatory. J. G.” AIAA Meeting Papers on Disc [CD-ROM]. London. Inst. 2. E. 1989. Reston.Publisher. Oct. Washington. 1983. “Use of Drag Probe in Supersonic Flow. C. Rept. DC. Fluid Mechanics Proceedings. academic. and Scantelbury. dated electronic journals are permitted as references. [9] Morris. 227–234. D.” AIAA Guidance. No. For reports such as NASA TM-85940.” U. of Mechanical Engineering. Note that series titles are in Roman type. Vol. J.. [11] Steger..D. 1993. 1. “Convective Heat Transfer in Radially Rotating Ducts. L. Aberdeen Proving Ground.. Reports. neither the sponsor’s location nor the conference name and location is required. References to electronic data available only from personal Web sites or commercial. Electronic Publications CD-ROM publications and regularly issued.... leave them as provided.” NASA TM-85940. “The Activity Coefficient of Sodium Chloride in a Simulated Pore Solution . No state or country is required for major cities: New York.. NASA SP-255. Government agency reports do not require locations. edited by B. Y. Vol. and Operation. ARBRL-MR03142. UK. neither insert nor delete dashes.. and date of publication are required for all books. C. and Control Conference. A differentiation must always be made between Cambridge. M. Vol.. Do not confuse proceedings references with conference papers. P. 1984.. 1981. 1. and Fralick. 103–115 [8] Chi. Theses. [14] Atkins. [12] Tseng. for military and company reports. C. “Nonlinear Problems in Flight Dynamics. pp. Dissertation.” Proceedings of the Annual Heat Transfer Conference. 1996. New York. MA. “A General Curvilinear Grid Generation Program for Projectile Configurations. AIAA. VA. J.” Ph. and Heavey. “Nonlinear Green’s Function Method for Transonic Potential Flow. M. 1. Army Ballistic Research Lab. J. Nietubicz. Archived data sets also may be referenced as long as the material is openly accessible and the repository is committed to archiving the data indefinitely. Place of publication should be given.. Moscow. Cambridge. and Individual Papers [10] Chapman. Corbell. Papers need only the name of the sponsor. AIAA. CP849.S.. Boston Univ. MA. Aeronautics and Astronautics Dept. Navigation.

html [cited 13 April 1998]. Overholster. Hamilton. OH. 1992.” Rainfall Simulation Database [online database]. Private Communications and Web Sites References to private communications and personal Web site addresses are not permitted. and do not hyphenate at line breaks. If a journal paper or a book is being considered for publication. Paper 2. Microware. 1979.” Name of Book.. [20] Include a version number and the company name and location of software packages. Burbank. Also include any cataloging information that may be provided. S. State.S.” Name of Journal (to be published).. “Title of Chapter.. “10-110 mm/hr Hypodermic Gravity Design A. and Watson. (or organization).” Name of Archive. 1. Vol. “Title of Paper.. Lockheed Corp. Patents Patents appear infrequently.le. Always include the citation date for online references. K. Be sure to include the patent number and date. be incorporated into the main text of a manuscript or may appear in footnotes. filed 11 Feb. Unpublished Papers and Books Unpublished works can be used as references as long as they are being considered for publication or can be located by the reader (such as papers that are part of an archival collection). URL: http://www. [17] Scherrer..” Journal of Corrosion Science and Engineering [online journal]. URL: http://www.Environment. Ver. choose the format that reflects the status of the work (depending upon whether it has been accepted for publication): [18] Doe. Break Web site addresses after punctuation. J.cp/umist. City. edited by…. J. Year (unpublished).htm [cited 15 March 1998]. [19] Doe. Software Package. They may.. D.geog. J. Patent Application for a “Vehicle.” Docket No. 1. [15] Vickers. Thermochemical and Physical Properties. U. “Title of Work. E. Publisher’s name and location (to be published).. . R. however.0. CA.. A. Computer Software [16] TAPP. No. Unpublished works in an archive must include the name of the archive and the name and location of the university or other organization where the archive is held.

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