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R12 Reconciling Bank Statements

R12 Reconciling Bank Statements

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Published by Mir Abdul Wajid

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Published by: Mir Abdul Wajid on Jan 22, 2012
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Overview Reconciling Bank Statements Automatically Reconciling Bank Statements Manually AutoReconciliation Matching Manual Reconciliation Matching Manually Clearing and Unclearing Transferring Bank Reconciliation Transactions to Your General Ledger Archiving and Purging





com 4 .http://apps2fusion.

Reconciling Bank Statements Automatically http://apps2fusion.com 5 .

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` The AutoReconciliation Execution Report is automatically produced by Oracle Cash Management during the AutoReconciliation process. It includes either statement import errors or your reconciliation exceptions found during AutoReconciliation. http://apps2fusion. It lists receipts created in Receivables during AutoReconciliation. It shows import and reconciliation errors that occurred during the AutoReconciliation process.com 7 .

which searches for treasury transactions that match the sweep statement lines details and corresponding cash pool. You run the Sweep Transactions Generation program. You can then run the AutoReconciliation program to reconcile the bank-initiated Sweep statement lines.com 8 . ` ` http://apps2fusion.` Before AutoReconciliation. you can automatically create and settle transactions in Oracle Treasury corresponding to the sweep statement lines if a match is not found.

depending on how you defined the Cash Management AP Tolerance Differences system parameter If the receipt amount and the statement line amount difference is within defined tolerances.` You can define reconciliation tolerances for the AutoReconciliation program. which reconciles Payables payments and Receivables receipts within tolerances and automatically posts any amount differences. ` ` ` http://apps2fusion.com 9 . If the payment amount and the statement line amount difference is within defined tolerances. General Ledger journal entries are automatically reconciled in Cash Management only if the journal line amount and the bank statement line amount are the same. AutoReconciliation posts the difference to either the Payables Bank Charges account or the Bank Errors account. the program posts the difference to the Receivables Bank Charges account.

com 10 ` . http://apps2fusion.  The minimum of the percent and amount tolerance is used as the actual tolerance. errors. so any difference between the statement line amount and the original transaction amount is already verified to be within the specified tolerance limit.  The transaction amount is the amount recorded in the system. depending on the bank account currency. Foreign: Bank account (USD) and transaction (USD) currencies are same but functional currency (EUR) is different.  Reconciliation supports the following currency scenarios: x x x Domestic: Functional.  The tolerance amount in the bank account definition is always in the bank account currency. bank account and transaction currencies are same. Cash Management determines clearing amounts for the charges. and foreign gain/loss accounts as necessary to clear the transaction. ` Clearing takes place after matching.` The AutoReconciliation program handles statement line matching to transactions differently. International: Functional (USD) and bank account (USD) currencies are same but transaction currency (EUR) is different.

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If you or your System Administrator sets up the Document Sequences feature for Cash Management. The Bank Statement Summary Report shows summary bank statement information for a bank account. use the Bank Statement Interface window.com 12 . The Bank Statement window shows errors for both statements and individual lines. then you can print a report to list all bank statements in document number order. The Bank Statements by Document Number Report lists bank statements in document number order. to help you identify missing and deleted statements. you can review any reconciliation error from the Bank Statement or Bank Statement Line window. To review import validation errors.` After running AutoReconciliation. ` ` ` http://apps2fusion.

com 13 .Reconciling Bank Statements Manually http://apps2fusion.

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and specific statement lines  Treasury settlements by using the Reconciliation Open Interface  Customer or supplier transactions. and maturity date  Journal entries on period name. or line number ` As you reconcile a statement manually. you may need to create transactions to account for differences between the sum of the reconciled transaction and the line amount. transaction amount. ranges for transaction numbers. journal entry name. transaction date. document number. batch name. you can search for the following:  Payroll or Payables payments. GL journal entries.com 15 .` When you use manual reconciliation. miscellaneous transactions. or remittance number. http://apps2fusion. Receivables receipts. open interface transactions.

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` ` ` ` http://apps2fusion. You can view the transmission history and the actual report in the Transmissions window. The Editor window displays the content of the file you selected.com 22 .` If you implement the automatic bank transmission feature. choose the file type of EXCEPTION to query exceptions reports. To resolve the payment exceptions. In the Find Transmissions window. use the Payment Exceptions Report to view payment exceptions generated by the bank and transmitted to your local directory. Select the File Text field of the file you want to view and choose Edit Field from the Edit menu. you need to manually unreconcile the transactions in Cash Management and void the payment in Payables.

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AutoReconciliation Matching http://apps2fusion.com 24 .

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http://apps2fusion.  Reversal Method: For example. then the program matches to a payment or miscellaneous payment. If you don¶t have the transaction number. or miscellaneous receipt. miscellaneous payment. miscellaneous payment. then the program assumes there is a match and reconciles the statement lines.  Adjustment Method: The statement line can be a payment. you must first unreconcile the error statement line before the AutoReconciliation program will reconcile it with the correction statement line. receipt.com 26 . as long as the amount netted out is within the tolerance of the original transaction.` The AutoReconciliation program can match to a payment. ` ` If the error statement line is already reconciled to a transaction due to the amount difference between the transaction and statement line falling within the tolerance amount. The program handles both reversal and adjustment methods. If the amounts net out to zero. if the reversal entry is a miscellaneous receipt. receipt. or miscellaneous receipt line. Cash Management will use the invoice and the agent bank account number to match.

Manual Reconciliation Matching http://apps2fusion.com 27 .

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Sometimes. ` ` http://apps2fusion.` If you are reconciling bank statements manually. you must first unreconcile the error statement line before attempting to reconcile it with the correction entry. You can manually reconcile between multiple statement lines. Then you can decide how you want to reconcile the correction entry.com 29 . a bank uses one correction entry to correct multiple error statement lines. If you have already reconciled the error statement line to a transaction. the Reconcile Bank Statements window retrieves all available statement lines and transactions that match your selection criteria.

com 30 .Manually Clearing and Unclearing http://apps2fusion.

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and data used to create accounting entries is recorded in Receivables.  The Cleared Transactions Report shows transactions that were cleared or reconciled both manually and automatically and can be submitted for Payables payments only.  When you clear a transaction. or all three.com 32 . you assign a cleared date and status to the transaction.  When you reconcile a transaction. ` Clearing and Reconciling Transactions in Oracle Receivables  You can clear receipts in Oracle Receivables prior to reconciliation to maintain current cash account balances.` Clearing and Reconciling Transactions in Oracle Payables  Clear payments in Oracle Cash Management. the uncleared transaction is first cleared and then matched to bank statements. payroll payments.  Reconciliation accounting entries for the payments are created in Oracle Payables and are then ready to be transferred to the General Ledger Interface tables. http://apps2fusion. receipts only.

com 33 .Transferring Bank Reconciliation Transactions to Your General Ledger http://apps2fusion.

Once you run Journal Import. Cash Management does not provide reconciliation accounting data to Payroll.` When you reconcile bank statement lines to journal entries in General Ledger. you need to run the Journal Import program after transferring your reconciliation accounting transactions from Payables or Receivables to create journal entries based on the reconciliation transactions.com 34 . Transferring to General Ledger is only required for entries created in Payables and Receivables. you need to post your journals in General Ledger. If you use General Ledger. no reconciliation accounting entries are created. ` ` ` ` http://apps2fusion.

com 35 . ` ` ` http://apps2fusion.` Use the GL Reconciliation Report to reconcile the General Ledger cash account balance to the bank statement closing balance and to identify any discrepancies in your cash position. journal entries which have been recorded in the General Ledger cash account. a separate adjustment amount for unreconciled receipts. payments. The General Ledger cash account should pertain to only one bank account. an adjusted balance for the bank statement. The summary report lists the General Ledger cash account balance. The detail report provides details for the unreconciled items as well as the information contained in the Summary report. and bank errors.

Archiving and Purging http://apps2fusion.com 36 .

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it automatically prints the Archive/Purge Bank Statements Report to display the number of headers and lines that were archived or purged ` ` ` ` ` http://apps2fusion. you can archive the data before you purge it.com 38 . you can purge its data from the Bank Statement tables. You can also archive or purge intra-day bank statement data from the Bank Statement Open Interface and the Intra-Day Bank Statement tables. you can purge its data from the Bank Statement Open Interface tables. You can run the Archive/Purge Bank Statements program to archive and purge. When the program completes.` After you import a bank statement into Oracle Cash Management. After you reconcile it. To save a copy of your bank statement.

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