COIC:-'IBIA

BRITiSH

FREEDOM OF IN FORMA TlON AND PROTECTION OF PRIVACY

ARCS NO.

REQUEST FOR ACCESS TO RECORDS

292-301 292-401

INFORMATION REQUESTED (PLEASE DESCRIBE THE RECORDS YOU ARE REQUESTING. BE AS SPECIFIC AS POSSIBLE, AS THIS WILL ASSIST THE REQUEST PROCESS. ATIACH A SEPARATE SHEET IF THE SPACE BELOW IS NOT SUFFICIENT.

Please see: - This form (p.1) - Attachment - Attachment 1 - Request 2 public for Access to Records (p.2) (p.3) Interest Fee Waiver Application

Re: B.C. Pavilion

Corporation 22, 2011

From: David Cookson Date: Tuesday, November

ARE YOU REQUESTING ACCESS TO ANOTHER PERSON'S PERSONAL (IF SO, PLEASE ATIACH, AS APPROPRIATE a) THAT PERSON'S SIGNED CONSENT FOR DISCLOSURE, OR b) PROOF OF AUTHORITY TO ACT ON THAT PERSON'S BEHALF)
YOUR SIGNATURE

INFORMATION?

0 YES I!I

NO

PREFERRED METHOD OF ACCESS TO RECORDS

o

DATE SIGNED f(VYY

MMM DO)

EXAMINE ORIGINAL

REQUEST C.ATEGORY
REQUEST CODE

O

ACCESS TO gENERAL (ARCS 292-JaI
DO)

INFORMATION )

O

ACCESS TO fERSONAL INFORMATION (ARCS 292-401 •• •• •)

DATE RECEIVED ('fYYYMMM

NAME OF PUBUC eopYRECEl\llNG

REQUE!>T

• YOU MAY MAKE A REQUEST FOR ACCESS TO RECORDS WITHOUT USING THIS FORM, PROVIDED YOU 00 SO IN WRITING. • BIRTHDATE AND CORRECTIONS SERVICE NO. ARE REQUIRED TO VERIFY THE INDIVIDUAL REQUESTING THE INFORMATION • PERSONAL INFORMAnON OONTAINED ON THIS FORM IS COLLECTED UNDER THE FREEDOM OF INFORIIIIATION AND PROTECTION AND WILL BE USED ONLY FOR THE PURPOSE OF RESPONDING TO YOUR REQUEST.

OF PRIVACY ACT

IPB 1 (07/09)

- Attachment 1Freedom of Information and Protection of Privacy - Request for Accessto Records
Re: B.C.Pavilion Corporation To: PavCo information commissioners / FOIcoordinators: - Steve Lingenfelter - Manager Finance and Administration - Alexandra Wagner - Assistant Corporate Secretary From: David Cookson Date: Tuesday, November 22, 2011 Context: The B.C.Pavilion Corporation ("PavCo") has erected a giant high-definition video screen at Terry Fox Plaza outside of BCPlace Stadium, adjacent to the intersection of Robson Street and Beatty Street, facing north-west. The following information and records are requested with regard to the video screen at Terry Fox Plaza (the "Screen"):
I request a copy of all records concerning: 1. consultation with or input from any and all BCProvincial bodies prior to the installation of the 2. 3. 4.

5. 6.

7.

8.

9.

10.

Screen; consultation with or input from the City of Vancouver prior to the installation of the Screen; consultation with or input from community groups, residents associations, neighbourhood councils, or other non-governmental organizations prior to the installation 0 the Screen; consultation with or input from consulting firms or equipment suppliers regarding the input of the Screen on the neighbourhood, including but not limited to discussion of impact on residents, visual impact during daylight hours, motorist distraction, luminosity impact assessments, health and wellbeing assessments, and measurement and assessment of luminosity or flickering; compliance with City of Vancouver bylaws governing the erection of billboards, screens, signage, or lighting; evaluation of alternate screen locations, alternate screen orientations, lower screen luminosity, or alternate screen SiZing/dimensions, or other options for the site, including not installing a video screen at all; communications received by PavCo prior to the erection of the Screen from suggesting that the proposed Screen is not in alignment with City of Vancouver bylaws, urban planning best practices, or the general health and/or well-being of the immediately adjacent residential community; complaints or requests received by PavCo, BCPlace Stadium, or any other representative agency acting on PavCo's behalf (such as Pace Group Communications Inc.) from any individual or group regarding potential adverse effects of the Screen; the operation of the Screen, including all contracts and information relating to: ownership and operation of the Screen, control of content displayed on the Screen, sourcing of advertising displayed on the Screen, and levels of advertising revenues from the Screen; and revenues earned from advertising on the Screen and other video screens at BCPlace Stadium.

p.2 of 3

- Attachment 2 Freedom of Information and Protection of Privacy - Public Interest Fee Waiver Application
Re: S.c. Pavilion Corporation To: PavCoinformation commissioners / FOIcoordinators: - Steve Lingenfelter _ Manager Finance and Administration - Alexandra Wagner _ Assistant Corporate Secretary From: David Cookson Date: Tuesday, November 22, 2011 Context: With regard to the preparation of information and records concerning the video screen at Terry Fox Plaza (the "Screen"), a waiver of the associated fees is requested based on the following grounds:

1. The information is a matter of public interest, as demonstrated by the following factors:
a) The information has been the subject of recent public debate, as supported by the following news articles: i. BCPlace video screen upsetting local residents, Chris Anaka, CBCNews, October 5, 2011 ii. New screen outside BC Place catches city by surprise, Jeff lee, Vancouver Sun, October 5, 2011 iii. People in Yaletown complaining about BC Place screen, Mike Lloyd, Vancouver Sun, October 5, 2011 iv. City hall powerless in B_C_ Place bright lights dispute, Bob Mackin, Vancouver Courier, October 6,2011 v. BCPlace screen still keeping neighbours awake, CBCNews, October 14, 2011 vi. Letter of the week Re: City hall powerless in B.C. Place bright lights dispute, Frances Dietz, Vancouver Courier, October 19, 2011 vii. Giant BC Place screen city's 'Eye of Mordor', Geoff Olson, Vancouver Courier, October 26, 2011 viii. BCPlace screen lighting up the city the wrong way, Geoff Olson, Vancouver Courier, November 3,2011 ix. BCPlace's bright signs could spark lawsuit, Suzanne Fournier, The Province, November 10, 2011 b) The subject matter of the records relate directly to the public health and well-being of residents whose homes are facing the Screen, and the safety of drivers and pedestrians where Robson Street intersects Beatty Street, Cambie Street and Hamilton Street. c) Dissemination of the information could reasonably be expected to yield a public benefit by: i. contributing to the development and public understanding of, and debate on, an important public health and safety issue, and ii. contributing to the public understanding of, and debate on important PavCopolicies concerning respect of Vancouver City By-laws. d) The records show how PavCois allocating financial resources, which have as their partial or complete source, the public purse. 2. I should be excused from paying the fee, due to the following: a) My primary purpose is to disseminate the information in a way that will benefit the residents of the immediate and greater community by providing transparency and allowing public scrutiny of events and information concerning the Screen which has thus far been the subject of much speculation. p.30f3

November 25 , 2011 Mr. David Cookson
Vancouver,

File Number. SCPC - 205

Be

Dear Mr. Cookson:

Re:

Freedomof Information and Protection of Privacy Act (the {fAct")
Request for Information

Be Pavilion received your request dated November 22, 2011 under the Freedom of Information and Protection of Privacy Act for. "/ request

a copy of all records concerning:

1. consultation with or input from any and aHBC Provincial bodies prior to the installaoon of the
Screen;2. consultation with or input from the City of Vancouver prior to the installation or other non-govemmental
0 the

Screen;

3. consultation with or input from community groups, residents associations, neighbourhood councils.
organizaoons prior to the installation of the Screen;

4. consultation with or input from consulting firms or equipment suppliers regarding the input of the Screen on the neighbourhood, including but not limited to discussion of impact on residents, visual
impact during daylight hours, motorist distraction, luminosity impact assessments, health and wellbeing assessment$, and measurement and assessment of luminosity or flickering; 5. compliance with City of Vancouver bylaws governing the erection of billboards, screens, signage, or lighting: 6. evaluation of alternate screen locations, alternate screen orientations, lower screen luminosity, or alternate screen sizing/dimensions. or other options for the site, including not installing a video screen at all;

7. communications received by PavCo prior to the erection of the Screen from suggesting that the proposed Screen is not in alignment with City of Vancouver bylaws, urban planning best practices, or the general health and/or well-being of the immediately adjacent residential community; 8. complaints or requests received by PavCo, BC Place Stadium, or any other representative agency acting on PavCo's behalf (such as Pace Group Communications Inc.) from any individual or group regarding potential adverse effects of the Screen;

Suite 850 -999

West Hastings Street, varxouver,

Be

Canada V6C 2W2 Phone: 604.4&2..2200 Fall:: 604,4845154 PC'o;(o - Be PcviNon Corp-'.Jraticn

WebSite:

www.bcpavcocom

·2·

9. the operation of the Screen, including all contracts and infotmation relating to: ownership and operation of the Screen, control of content displayed on the Screen, sourcing of advertising displayed on the Screen, and levels of advertising revenues from the Screen; and 10. revenues earned
from

advertising on the Screen and other video screens at Be Place Stadium. "

The Act allows 30 business days to respond to your request. We will respond no later than January 9, 2012. If you have any questions regarding your request, please contact me at 604.484.5153 or via e-mail at awagner@bcpavco.com. Yours truly,
Be

PAZ:::ORATION

~exandra Wagner Assistant Corporate Secretary

FOI Coordinator

December 14,2011

File Number:

sepc - 205

Mr. David Cookson
Vancouver,

Be

Dear Mr. Cookson:

Re:

Freedom of Information and Protection of Privacy Act (the "Acf') Request for Information

I am writing in response to your request dated November 22, 2011 under the Freedom of Information and Protection of Privacy Act We request clarification from you on Hem #10 of your request "10. revenues earned from advertising on the Screen and other video screens at BC Place Stadium."
Specifically, we seek clarification with respect to which "other video screens" you are referring; and also for what time period you are specifying for the data. Depending on the nature of the scope you set for the data requested,there is possibHity a fee estimate will need to be considered. This request is now on hold pending your reply. The due date wilt be extend the number of business, days between this date and the date that PaVCo receives your reply. If you have any questions regarding your request, please contact me at 604.484.5153 awagner@bcpavco.com. or via e-mail at

Yours truly,
BC

PAvarc:? CORPORATION

AIeXahdr~ Assistant Corporate Secretary FOI Coordinator

Suite 850 - 999 West Hastiflgs Street, Vancouver. Be Canada V6C 2W2 Phone: 604.482.2200
PoVCa - BC POi/lila" Corporation

Fal(: 604.484.5254

WebSite; www.bCPGVCD.COm

December 27, 2011

Alexandra Wagner, Assistant Corporate Secretary / FOI coordinator B.C. Pavilion Corporation Suite 850 - 999 West Hastings Street Vancouver, BC vee 2VV2

Dear Ms. Wagner, Re: Response to your request for clarification dated 14.12.2011 File number: BCPC - 205 Freedom of Information and Protection of Privacy - Request for Access to Records

The following is in response to your Jetter seeking clarification concerning my FOI request dated November 22, 2011. Item # "10. revenues earned from advertising on the Screen and other video screens at Be Place Stadium", where the 'Screen' refers to the screen at Terry Fox Plaza: Item #10 clarification: 'Other video screens' refers to the other two new large outdoor video screens (called "refurbished" by PavCo), the first facing eastbound traffic on the Georgia Viaduct, and the second facing northbound traffic on the Cambie Bridge. Time period clarification: Wth regard to revenues eamed(ltem #10), the time period for all revenue information sought corresponds to the period beginning at the start of contracts entered into or agreements made for the receipt of revenues from advertising on any and all of these three newly erected screens (the first of which began operations in early September 2011), until now. The following is to provide additional clarity on Item # "9. the operation of the Screen, including all contracts and Information relallng to: ownership and openJIion of the Screen, control of content displayed on the Screen, sourcing of advertising displayed on the Screen, and levels of advertising revenues from the Screen", Item #9 clarification: 'Contracts and information relating to ownership and operation of the Screen' refers to documents describing: screen ownership and operating rights, land title ownership and/or lease-hold interest and arrangements relating to the legal holding of the land/property on which the Screen is affixed or to the land/property on which the Screen footings are affixed including all fonns of concessions sold permanently or temporarily. Thank you for taking into account my previously attached Public Interest Fee Waiver application and for noting the continued public interest the Screen is garnering as well as how it has been the subject of recent public debate, as supported by the additional news articles:
x. xi. xii.

Vancouver's most unwanted night light, Erica Butman, 24 Hours News. December 14, 2011 Mayor rings Bell with letter about lousy lights, Bob Mackin, Vancower Courier reporter news blog,
December 16, 2011

Residents callfor remtNoI of l1Iegalscreen - Concerns rise over drops in property value, David Jang, Sing
Tao News, December 22, 2011

Sincerely,

___j@vidCookson

January 24, 2012 Mr. David Cookson Vancouver, BC Dear Mr, Cookson:

Rle Number: BCPC - 205

Re:

Freedom of Information and Protection 01Privacy Act (the "Ad'? Request for Information

Be Pavi~on Corporation received your request dated November 22, 2011 uncierthe Freedom of Information and Protection of Privac¥ Actfor:
"The following information and records are requested with regard "Screen~):
J

to the video screen at Terry Fox Plaza (the

request a copy of all records concerning;

1. consultation with or input from any and aOBC Provincial.bodies prior to the installation of the Screen;· 2. consultation withorlnput from the City of Vancouverprior to the installation
0

the Screen;

3. consultation with or input from community groups, residents associations, neighbourhood councils, orome: non-govemmemal organizations prior to the installation of the Screen;
4.

consultation with or input from ccnsu/ting firms or equipment suppliers regarding the input of the Screen on the neighbourhood, including but not limited to discussiOn of impact on residents, visual impact during daylight hours, motorist distraction, luminosity impact assessments, health and wellbeing assessments, and measurement and assessment of luminosity or flickering; compliance with City of Vancouver bylaws governing the erection of billboards, screens, signage, or lighting;
evaluation of alternate screen locations, alternate screen orientations, lower screen luminosity. or altemate screen sizing/dimensions, or other options for the site, including not installing a video screen at af/;

5.
6.

7. communications received by PavCo prior to the erection of the Screen from suggesting that the proposecJ Screen is not in alignment with City of Vancouver bylaws, urban pfaming best practices, or the general health and/or well-being of the immediately adjacent residential community; 8. complaints or requests rece;ved by PavCo, Be Place Stadium, or any other mpresentative agertcy acting on PavCo's behalf (such as Pace Group COmmunications Inc.) from any individual or group regarding potential adverse effects of the Screen; the operation of the Screen,including aD contracts and information relating to: ownership and operation of the Screen, controJ of content displayed on the Screen, sourcing of advertising displayed on the Screen, and levels of advertising revenues from the Screen; and
ft

9.

10. revenues earned from advertising on the Screen and other video screens at 8C Place StadiUm.

Suite 850 -999

West Hastings Street. Vancouver, Be Canada V6C 2W2

Phone; 604.482.2200

Fa.x: 604.484.S154

Web!>ite'w,·,w:i)cpaVco.rOffl

Povco - Be Pavilicn Corporation

-2-

and

your subsequent clarification dated December 27, 2011 :
"Item #10 clarification: 'Other video screens' refers to the ather two new large outdoor video screens (called -refuttJished" by PavCo), the first facing eastbound traffic on the Georgia Viaduct, and the second facing northboUnd traffic on the Cambie Bridge; Time period cJarification: With regard to revenues earned (Item #10), the time period for all revenue information sought corresponds to the period beginning at the stan of contracts entered into or agreements made for the receipt of revenues from advet1ising on any and all of these three newly erected screens (the first of which began operations in early September2011 J. until now. Item 19 clariflC8tion: 'Contracts and information relating to ownership and operation o/the Screen' refers to documents describing: screen ownemhip and operating rights, land title ownership and/or lease-hoki interest and arrangementsretating to the legal holding of the·landlproperty on which the Screen is affixed or to the IandIproperty on which the Screen footings are affixedinduding all forms of concessions sold permanently or temporarily-

Enclosed are the following documents related to your request • • Item #8: the list of complaints or requests received. Item #9: the 2011 Property Assessment Notice iar Lot 153, which shows the owner of the lands as B.C. Pavilion Corporation. Act as

Some records have been severed in accordance with the Freedom of Information and ProtectionotPrivacy
follows:

-

-

Section 17- Disclosure Hannful to the Financial or Economic Interests of a Public Body Section 22 - Disclosure Harmful to Personal Privacy Scope - Some records are out of scope to your request

-Outof

With respect to Items #1 - #7 and #10, there are no records in reference to your request. The legislation provides that you may ask the Information and Privacy Commissioner to review this response. The Act allows you 30 days from the date you receiVe this notice to request a review by writing to: Information and Privacy Commissioner 4'"' ROOT, 947 Fort Street Victoria, British Columbia, 3)(3 Phone 250,387.5629 Fax 250.387.1696

vav

If you

request a review, please provide the Commissioners office with the following;

1) The request number assigned to your request (found in the top right comer of this letter). 2) A copy of this letter.

3} A copy of your original request for information that you sent to B.C. Pavilion Corporation.
If you have any questions regarding your request, please contact me at 604.484.5153 or via e-maU at awagner@bcpav{;o.com. Yours truly,

Be PAVYON CORPORATION
~~~

Assistant Corporate Secretary FOl Coordinator

II.
January 30, 2012 Mr. David Cookson Vancouver, BC Dear Mr. Cookson:
Re=

File Number: BCPC- 205

Freedom of Information andProtecuon of Privacy Act (the "Act/') R!Quest for Information

Further to our response dated January 24, 2012 to your request dated November 22,2011 under the Freedom of Information and Protection of Privacy Act, specifically in relation to: 9. the operation of the Screen, including all contracts and information relating to: ownership and operation of the Screen, control of content displayed on the Screen, sourcing of advertising displayed on the Screen, and levels of advertising revenues from the Screen; and and your subsequent clarification dated December 27,2011: item If9 clarification.' 'Contracts and information relating to ownership and operation of the Screen'refers to documents describing: screen ownership and operating rights} land title ownership and/or lease-hold interest and arrangements relatfng to the legal holding of the land/property on which the Screen·is affixed or to the land/properly on Whichthe Screen footings are affixed incJudingall forms of concessions sold permanently or temporarilytf Ownership of the Screen on Terry Fox Plaza is part of the ongoing negotiations between Paveo and its preferred T etecommunications partner. As such, at present PavCo has no records related to this portion of your request The legislation provides that you may ask the Information and Privacy Commissioner to revlewthis response. The Act allows you 30 days from the date you receive this notice to request a review by writing to: Information and Privacy Commissioner 411., Floor, 947 Fort Street Vfctorla, British Columbia, vav 3K3 Phone 250.387.5629 Fax 250.387.1696
If you request a revtew,please provide the Commissioner'S office with lhefoUowing:

1) The request number assigned to your request (found in the top right comer of this tetter). 2) A copy of this letter. 3) A copy of your original request for information that you sent to B.C. Pavilion Corporation.

·2·

If you baveanyquestions regarding your request, please contact me at 604.484.5153 or via e-mail at awaaner@bcQHvCO.cgITl. Yours truly, Be PAVILION CORPORATION
/'

fA /:-~~~t___ .. ... Alexandra Wagner Assistant Corporate Secretary FOI Coordinator