FORM: PAY01

Employee Master File Creation Form
(Applicable for both Payroll and GP Fund) Employee ID (To be assigned by office)

01 OFFICE OF THE 02 FOR THE MONTH OF 03 DDO Code (Cost Center) PERSONNEL ACTIONS - INFO TYPE 00 05 Date of Entry / 06 Current Govt (DD/MM/YYYY) / / 200 Description 04

07 Employee group

08 Employee grade (Sub group)

09 Employee NIC Number

10 DOB (DD/MM/YYYY) / /

11 Date of entry into Govt service (DD/MM/YYYY) / / 12 Reason for action

PERSONAL DATA - INFO TYPE 0002 13 Title

¢ Mr ¢ Miss
14 Last name

¢ Ms ¢ Mrs

15 First name

16 Father/Husband name

17 District of domicile

18 Marital status

19 City of Birth

20 Date of Marriage/Since (if applicable) DD/MM/YYYY / / 22 No. of dependents

21 Province of Domicile

23 Nationality

24 Religion

INFO TYPE 0001 25 DDO Code (Cost Centre) 26 DDO Code (Fund Centre) 27 District (Sub area) 28 Contract Government 29 Position ¢ Gazetted 30 Designation ¢ AJK Government ¢ Baluchistan Government ¢ Federal Government ¢ NWFP Government ¢ Punjab Government ¢ Sindh Government ¢ Non Gazetted 31 Ministry (Organisational Unit) 32 Fund Section 33 Payroll Section 34 Buckle no (if any) PRESENT ADDRESS .ORGANISATIONAL ASSIGNMENT .INFO TYPE 0006 35 C/O House no / Street 36 37 Postal Code 38 City 39 District 40 Province / Region 41 Contact no 42 Company Housing .

¢ Yes ¢ No .

INFO TYPE 0008 51 Pay Scale type 52 BPS Year (Pay Scale Area) 53 Grade (Pay Scale Group) 54 Pay Scale Level 55 Pays Wage Type Description Amount Wage Type Description Amount .INFO TYPE 0006 Permanent address Permant address is same as above Permanant address is different from present address 43 C/O 44 House no / Street 45 Postal Code 46 City 47 District 48 Province 49 Contact no 50 Company Housing ¢ Yes ¢ No BASIC PAY .PERMANENT ADDRESS .

INFO TYPE 0009 57 Bank Branch (Bank Key) 58 Postal Code 59 City 60 Bank Account no 61 Payment method GP FUND SUBSCRIPTION .INFO TYPE 0057 62 Wage Type 63 GPF Subscription GP FUND .INFO TYPE 2001 Code Description Balance Code Description Balance BANK DETAIL .INFO TYPE 9202 64 Interest Applied ¢ Yes ¢ No 66 GPF bal date (DD/MM/YYYY) / / 65 GPF balance 67 Old GP Fund Account Number .56 LEAVES .

INFO TYPE 68 Date appointed as Gazetted Officer (DD/MM/YYYY) / / 70 Expiry of Adhoc/Contract Date / / 69 Suspension Date / / INTERNAL DATA .INFO TYPE 0021 Last name First Name Sno Relation 1 2 3 4 5 6 7 8 9 10 Nominee Gender DOB City of birth Nationality %age of share Emp Type Other Nationality .CREATE DATA SPECIFICATION .INFO TYPE 0032 71 Previous Personnel Number (if any) 72 National Tax Number (NTN) 73 Leave without pay 74 Cash Center 75 FAMILY INFORMATION .

76 RECURRING PAYMENTS (ALLOWANCES) .INFO TYPE 0014 Wage Type Description Amount Wage Type Description Amount 77 RECURRING PAYMENTS (DEDUCTIONS) .INFO TYPE 003 78 SALARY STATUS Start Payment Stop Payment Prepared By Audited/Checked By Entered/Verified By Employee Signature .INFO TYPE 0014 Wage Type Description Amount Wage Type Description Amount PAYROLL STATUS .

A. MBBS etc Proficiency : How to rate your professional expertise. Code of Description of Professional Qualification can be found in the 'Book of Codes' together with description. For exmaple High. ACMA. LLB. 60% etc Description of Professional Qualification : For exmaple CA. Excellent etc .. Business school etc Description of Education : The description of the education obtained. Use this format DD / MM / YYYY For example 10 September 1990 will be written as 10/09/1990 Type of Institute: For example High school. Date Obtained : Date on which this education/qualification was obtained. 80%.g. B-Com. For example B.Sc Marks (if any) : Marks obtained e. Code of Description of Education can be found in the 'Book of Codes' together with description. Poor.EDUCATION AND QUALIFICATIONS ACADEMIC EDUCATION 3(Code) Type of Institute 1 2 3 4 PROFESSIONAL QUALIFICATION 7(Code) Description of Professional Qualification 1 2 3 4 Form: Pay . B.07 Date1 Page No2 4(Code) Description of Education 5Date Obtained 6Marks/Grade (if any) 8Date Obtained 9Proficiency Instructions: Code of Type of Institute can be found in the 'Book of Codes' together with description.

The Description will follow on the line provided. Ministry of Commerce/ Govt High School No. 2 Add the effective month e.FORM : PAY01 .g.g. 3 Write DDO Code. Dates are to be included in the following format: DD / MM / YYYY For example: To Inpute 1 January 2002 use 01/01/2002 D E For List of Codes please refer to List of Codes provided to support these Input Forms As a general rule where the following is seen: The boxes imply that there is a code that go into the field.2 Peshawar. 4 Enter the Description of the DDO Code. For Example: Current Government N W NWFP DESCRIPTION CODE Specific Instructions 1 Add the office name : e. This form can also be used at the time of hiring a GP Fund only employee. 5 Enter Date when this Information is entered in the computer in DAO/AG/AGPR Offices 6 Refer to List # 01 from the Lists of Codes 7 Refer to List # 2 from the Lists of Codes 8 Self Explanatory 9 Self Explanatory 10 Date of Birth 11 Self Explanatory 12 Refer to List # 3 from the Lists of Codes 13 Self Explanatory 14 Enter your last name: . October.INSTRUCTIONS General Instructions A B C This form is to be used at the time of hiring of a new employee.

g. Peshawar 20 If applicable when did an employee get married.g. Divorced. Options can be Single. Widow. Hyderabad 18 Self Explanatory.e. Pakistani 24 Self Explanatory e. Married.g.g. 35 Self Explanatory 36 Self Explanatory 37 Self Explanatory 38 Self Explanatory 39 Self Explanatory 40 Self Explanatory 41 Add Phone Number here 42 Self Explanatory 43 Self Explanatory 44 Self Explanatory 45 Self Explanatory 46 Self Explanatory 47 Self Explanatory 48 Self Explanatory 49 Add Phone Number here 50 Self Explanatory 51 Refer to List # 8 from the Lists of Codes . 21 Refer to List # 4 from the Lists of Codes 22 Self Explanatory 23 Self Explanatory e.20 from the list of code 29 Tich the appropriate box 30 Refer to List # 6 from the Lists of Codes 31 Refer to List # 7 from the Lists of Codes 32 Write concerned fund section 33 Write payroll/GA Section 34 In case of Civil Armed Forces write Buckle Number. Unknown 19 Self Explanatory e. Islam 25 Write DDO Codes 26 Write DDO Codes 27 Refer to List # 5 from the Lists of Codes 28 Tick the appropriate Contract with a Government or Consultant list No. Name is Mr. Javed Saleem Arif Last Name will be : Saleem Arif 15 Enter your first name: Using the above example First Name will be :Javed 16 Full Father or Husband's Name 17 Self Explanatory e.g.

. 76 Wage Type : Refer to List # 14 from the Lists of Codes Add Description using the list. 68 Self Explanatory 69 Self Explanatory 70 Self Explanatory 71 Self Explanatory 72 Self Explanatory 73 Self Explanatory 74 Self Explanatory 75 Enter Nominee/Family Information. 65 This is an Amount Column 66 Date on which this balance exists. 61 Refer to List # 12 from the Lists of Codes 62 Refer to List # 13 from the Lists of Codes. And Enter the Amount in Rupees 77 Wage Type : Refer to List # 14 from the Lists of Codes Add Description using the list. 57 Write Bank/Branch name with codes 58 Self Explanatory 59 Self Explanatory 60 Enter Employee Bank Account Number here. And Enter the Amount in Rupees 56 Refer to List # 11 from the list enclosed with these instructions.52 Refer to List # 9 from the Lists of Codes 53 Self Explanatory 54 Self Explanatory 55 Wage Type : Refer to List # 10 from the Lists of Codes Add Description using the list. 63 This is an Amount Column as shown in List # 13 64 Self Explanatory. 67 Old GP Fund Account Number is a 11 digit GP Fund Number. And Enter the Amount in Rupees 78 Self Explanatory.

2 Executive Engineer Project Division for Small Irrigation Schemes Peshawar 4 FOR THE MONTH OF DDO Code 5 (Cost Center) Personnel 7 Number Grade (Pay Scale Group) March / 2011 6 Description P R 4 4 2 8 0 0 0 8 7 3 8 9 Employee Name 8 FAYAZ ALI Salary Status 12 National ID 9 Card Number 10 11 Start Stop GENERAL DATA CHANGE 13 CHANGE IN PAYMENTS / DEDUCTIONS 17 Info 14 Type Field ID 15 New Contents 16 Wage Type 18 Amount Rupees 19 Paisa Adj 20 Effective Date 21 Remarks 22 Prepared By 23 Audited/Checked By 24 25 Entered / Verified By .FORM: PAY02 PAYROLL SYSTEM AMENDMENT FORM SINGLE EMPLOYEE ENTRY OFFICE OF THE 3 Date 1 Page No.

4 Add the month to which this adjustment relates.g BPS 18. . October 5 Write DDO Code 6 Enter the Description of the DDO Code.2 Peshawar. This is an eight digit code in the new. This form is to be used for adjustments in Payroll area only. Ministry of Commerce/ Govt High School No.INSTRUCTIONS General Instructions A B C D This form is to be used to enter monthly monetary and non-monetary adjustments. SAP System while 11 digit in the Legacy system. select "Start".Where salary payment of an employee whose payment was stopped is to be revived. 2 Add the page number of this form. The Description will follow on the line provided. 10 Self Explanatory 11 Add Description of Grade e. E. 3 Add the office name : e. 7 Add Computer Generated Personnel Number. 9 Add National ID Card Number.g. This form is to be used to enter adjustment for single employee only.g.FORM : PAY02 . 8 Add name of the employee. For Example: Current Government N W NWFP DESCRIPTION CODE Specific Instructions 1 Add the date of submission of this form. This is a 11 or 13 Digit code (depending upon issuing authority). Dates are to be included in the following format: DD / MM / YYYY For example: To Input 1 January 2002 use 01/01/2002 E F For List of Codes please refer to List of Codes provided to support these Input Forms As a general rule where the following is seen: The boxes imply that there is a code that go into the field. 12 In case salary is to be stopped for this employee select "Stop".

14 Refer to List # 19 from the Lists of Codes and select the info type e. E. Add "D" if the adjustment is a "Debit" adjustment.g. E. change of Address.. bank account number PLS 2779-5 17 These are Monetary changes. 19 Add Amount in Rupees and Paisa 20 Add "P" if the adjustment is in the form of "Payment". 21 Add date from which this change becomes effective. 22 Add any remarks. 18 Refer to List # 14 and 16 from the Lists of Codes . 25 Name and Signature of person who has entered and verified this form. E.g.g. 24 Name and Signature of certifying officer.13 These are Non-Monetary changes. 15 Choose the field that requires adjustment.g.g. E. Change of amount in reccuring payments (allowances)/deduction. 009 for change of bank account number. 60 for change in Bank account number. 16 Enter the new contents of change. . 23 Name and Signature of person preparing this form.

2 Executive Engineer Project Division for Small Irrigation Schemes Peshawar renamed as Swabi Irrigation Division No.2 4 FOR THE MONTH OF DDO Code 5 (Cost Center) / Description 6 2012 P R 4 4 2 8 Personnel Number 7 EMPLOYEE DETAILS Employee Name GENERAL DATA CHANGE11 8 CHANGE IN PAYMENTS / DEDUCTIONS 14 NIC Number 9 Info 10 Type Field ID 12 New Contents 13 Wage Type 15 Rupees Amount 16 Paisa Stop Adj Sal.FORM: PAY03 PAYROLL SYSTEM AMENDMENT FORM MULTIPLE EMPLOYEE ENTRY OFFICE OF THE 3 Date 1 Page No. 17 18 Effective Date 19 Remarks 20 0 0 0 8 7 3 8 9 FAYAZ ALI Divisional A/Cs Officer 17301-5264652-7 Prepared By 21 Audited/Checked By 22 23 Entered / Verified By .

PAYROLL SYSTEM AMENDMENT FORM MULTIPLE EMPLOYEE ENTRY OFFICE OF THE 3 Executive Engineer Project Division for Small Irrigation Schemes Peshawar 4 FOR THE MONTH OF DDO Code 5 (Cost Center) March Description 6 / 200 P R 4 4 2 8 Personnel Number 7 EMPLOYEE DETAILS Employee Name GENERAL DATA C 8 NIC Number 9 Info 10 Type Field ID 12 New C 0 0 0 8 7 3 8 9 FAYAZ ALI 17301-5264652-7 Prepared By 21 Audited/Checked By .

Schemes Peshawar GENERAL DATA CHANGE11 CHANGE IN PAYMENTS / DEDUCTIONS 14 New Contents 13 Wage Type 15 Rupees 0001 1001 1210 1300 1770 1830 1831 1864 1908 1948 1 Amount 16 Paisa 1 1 1 1 2 8 3 0 4 9 9 1 2 5 0 2 6 6 5 6 0 5 0 0 9 5 3 5 2 0 0 8 1 1 6 3 2 Stop Adj Sal. 17 18 Effective Date 19 Remarks Pay rates Audited/Checked By 22 23 Entered / Verified By .

FORM: PAY03 Date 1 Page No. 2 Remarks Pay rates 20 .

13 Enter the new contents of change. 2 Add the page number of this form. This form is to be used for adjustments in Payroll area only. The Description will follow on the line provided. 4 Add the month to which this adjustment relates.g. 9 Add National ID Card Number. . Ministry of Commerce/ Govt High School No. Change of amount in an reccuring payments(Allowance)/deductions. 8 Add name of the employee.INSTRUCTIONS General Instructions A B C D This form is to be used to enter monthly monetary and non-monetary adjustments. 12 Required Field ID may be selected from Form PAY01. E. E. 10 Please refer to List no19 and choose the info type. This is a 11 or 13 Digit code (depending upon issuing authority).g. 12345678910 as a change in NIC Number. change of Address. 3 Add the office name : e. October 5 Write DDO Codes 6 Enter the Description of the DDO Code.2 Peshawar. E.FORM : PAY03 . 14 These are Monetary changes. For Example: Current Government N W NWFP DESCRIPTION CODE Specific Instructions 1 Add the date of submission of this form. This form is to be used to enter adjustment for multiple employees within a DDO. 11 These are Non-Monetary changes.g. Dates are to be included in the following format: DD / MM / YYYY For example: To Input 1 January 2002 use 01/01/2002 E F For List of Codes please refer to List of Codes provided to support these Input Forms As a general rule where the following is seen: The boxes imply that there is a code that go into the field.g. E.g. 7 Add Computer Generated Personnel Number. This is an eight digit code in the new SAP system. while 11 digit in the Legacy system.

16 Add Amount in Rupees and Paisa 17 Add "P" if the adjustment is in the form of "Payment". Where salary payment of an employee whose payment was stopped is to be revived. . 18 In case salary is to be stopped for this employee select "Stop". 21 Name and Signature of person preparing this form. 20 Add any remarks. Add "D" if the adjustment is a "Debit" adjustment. 19 Add date from which this change becomes effective.15 Refer to List # 14 and 16 from the Lists of Codes . 22 Name and Signature of certifying officer. select "Start". 23 Name and Signature of person who has entered and verified this form.

eductions. .

.

) 10 Contribution (If any) TOTAL 12 .FORM: GPF01 Date 1 GP FUND SYSTEM (GPF ONLY EMPLOYEES) OFFICE OF THE 3 Page No. 2 FOR THE MONTH OF DDO Code 5 (Cost Center) 4 / 200 Description 6 Employee Name 7 Personal Number 8 Old GPF Number 9 Amount of Monthly Refund of Loan 11 Contribution (Rs.

Prepared by 13 Audited/Checked by 14 Entered/Verified by15 .

This form is to be used to enter adjustment for multiple employees.2 Peshawar.g. 8 Add Computer Generated Personnel Number. 9 Add Old GP Fund Number if any. 4 Add the month to which this adjustment relates. The Description will follow on the line provided. 12 Self Explanatory. This form is to be used at the time bank scroll is received detailing contribution of GPF only employees. 3 Add the office name : e.FORM : GPF01 . Dates are to be included in the following format: DD / MM / YYYY For example: To Input 1 January 2002 use 01/01/2002 E F For List of Codes please refer to List of Codes Booklet provided to support these Input Forms As a general rule where the following is seen: The boxes imply that there is a code that go into the field. 7 Add name of the employee. 14 Name and Signature of certifying officer. E. October 5 Write DDO Code0 6 Enter the Description of the DDO Code.g. while 11 digit in the Legacy system. 11 Self Explanatory. This is an eight digit code in the new SAP system. 13 Name and Signature of person preparing this form.INSTRUCTIONS General Instructions A B C D This form is to be used to enter monthly subscription for GPF Employees only. 2 Add the page number of this form. . 10 Self Explanatory. For Example: Current Government N W NWFP DESCRIPTION CODE Specific Instructions 1 Add the date of submission of this form. Ministry of Commerce/ Govt High School No.

.15 Name and Signature of person who has entered and verified this form.

FORM: PAY04 Date 1 1 PAYROLL SYSTEM LEAVE / ABSENCE FORM OFFICE OF THE 3 Page No. During Leave 18 LAST LEAVE DETAILS Type of Leave Availed 19 20 Leave Started 21 DD / MM / YYYY Leave Ended 22 / DD MM / YYYY Prepared by 23 Audited/Checked by 24 Entered/Verified by 25 . 2 2 FOR THE MONTH OF DDO Code 5 (Cost Center) 4 / 200 Description 6 PERSONNEL INFORMATION Personnel Number 7 National ID Card Number 9 8 Designation Description 10 11 LEAVE DETAILS Type of Leave 12 Leave Start Date 15 DD Description 13 Remaining 14 Leave Quota Leave End Date 16 YYYY DD / MM / / MM / YYYY Reason for Leave 17 Address and Contact No.

The Description will follow on the line provided. 8 Add name of the employee.INSTRUCTIONS General Instructions A B C This form is to be used to enter Leaves / Absences This form is to be used to enter adjustment for single employee only.2 Peshawar. Ministry of Commerce/ Govt High School No. For Example: Current Government N W NWFP DESCRIPTION CODE Specific Instructions 1 Add the date of submission of this form. 4 Add the month to which this adjustment relates.g.g.FORM : PAY04 . This is a 11 or 13 Digit code (depending upon issuing authority). 2 Add the page number of this form. 7 Add Computer Generated Personnel Number. . while 11 digit in the Legacy system. 10 Refer to List # 6 from the Lists of Codes . October 5 Write DDO Codes 6 Enter the Description of the DDO Code. E. 3 Add the office name : e. 15 The start of the leave / absence requested. 14 The number of leaves that are at the credit of the employee. 11 Enter the Description of Designation. 9 Add National ID Card Number. Dates are to be included in the following format: DD / MM / YYYY For example: To Input 1 January 2002 use 01/01/2002 D E For List of Codes please refer to List of Codes provided to support these Input Forms As a general rule where the following is seen: The boxes imply that there is a code that go into the field. 12 Add leave code from list # 11 13 Enter the Description of leaves. This is an eight digit code in the new SAP system.

21 The date when last leave / absence was availed. 17 Self Explanatory. 23 Name and Signature of person preparing this form. 22 The date when last leave / absence was ended. 24 Name and Signature of certifying officer. 25 Name and Signature of person who has entered and verified this form. 20 Enter the Description of leaves. 18 Self Explanatory.16 The end of the leave / absence requested. . 19 Add leave code from list # 11.

FORM: PAYF05 Date 1 Page No. 16 TEMPORARY LOAN DETAILS Loan 17 Code Loan 20 Condition Description 18 Approval Date of Loan 19 DD / MM / YYYY ¢ With Interest ¢ Without Interest Loan Interest 21 % Refundable 22 Percentage of GP Fund Balance ¢ 50% ¢ 80% Principal Amount of Loan 23 Date of 24 First Deduction DD / MM / YYYY Rate of Recovery 25 Date of 26 Last Deduction DD / MM / YYYY Rate of Recovery 27 Oustanding 28 Balance of Loan Interest Loan 29 Code Description 30 Amount 31 of Interest Date of 32 First Deduction DD / MM / YYYY Rate of Recovery 33 Date of 34 Last Deduction DD / MM / YYYY Rate of Recovery 35 Oustanding 36 Balance of Interest Employee Specimen Signature 40 Prepared by 37 Audited/Checked by 38 Entered/Verified by 39 . 2 TEMPORARY LOANS / ADVANCES FORM (NEW & AMENDMENT) OFFICE OF THE 3 FOR THE MONTH OF GENERAL INFORMATION DDO Code 5 (Cost Center) 4 / 200 Description 6 Personnel Number 7 National ID 10 Card Number Scale 13 14 Employees Name 8 9 Grade Designation Code 11 Description 12 Period of Service 15 Old GP Fund Account No.

INSTRUCTIONS General Instructions A B C This form is to be used to enter Temporary Loans and Advances This form is to be used to enter information for single employee only. 2 Add the page number of this form. Dates are to be included in the following format: DD / MM / YYYY For example: To Input 1 January 2002 use 01/01/2002 D E For List of Codes please refer to List of Codes provided to support these Input Forms As a general rule where the following is seen: The boxes imply that there is a code that go into the field. E. BPS-18. For Example: Current Government N W NWFP DESCRIPTION CODE Specific Instructions 1 Add the date of submission of this form. 11 Refer to List # 6 from the Lists of Codes . 3 Add the office name : e. 13 Self Explanatory 14 Enter the Description of Scale e.g. while 11 digit in the Legacy system. 9 Self Explanatory 10 Add National ID Card Number. Ministry of Commerce/ Govt High School No.2 Peshawar. 8 Add name of the employee. 7 Add Computer Generated Personnel Number.FORM : PAY05 . This is a 11 or 13 Digit code (depending upon issuing authority). 4 Add the month to which this adjustment relates. 12 Enter the Description of Designation. October 5 Write DDO Codes 6 Enter the Description of the DDO Code. The Description will follow on the line provided. 15 Add Period of Service in years.g.g. This is an eight digit code in the new SAP system. .

29 Refer to List # 15 from the Lists of Codes . 19 Add date on which this loan has been approved. This filed is not to be filled for the purpose of new loan information. 31 Interest is treated as a separate loan. 38 Name and Signature of certifying officer. 30 Enter the Description of Interest Loan. 28 For employees who have already have a loan. 21 Add the percentage of Interest applied to this loan. 25 Add the monthly rate of recovery 26 Add the date when the deduction of principal loan ends. Add the loan amount. 37 Name and Signature of person preparing this form. 40 Employee's Signature. 27 Add the amount of Last Deduction. . 18 Enter the Description of Loan. This filed is not to be filled for the purpose of new loan information. 20 Is this loan interest bearing or intrest free.16 Add Old GP Fund Account Number if any 17 Refer to List # 15 from the Lists of Codes . 39 Name and Signature of person who has entered and verified this form. 32 Self Explanatory 33 Self Explanatory 34 Self Explanatory 35 Self Explanatory 36 For employees who have already have a loan. 22 Self Explanatory 23 Add Total amount of Principal Loan 24 Add the date when the first deduction of principal loan starts.

16 PERMANENT LOAN DETAILS Date of Permanent Loan 17 DD / MM / YYYY Total 18 Amount Non-Refundable Percentage of GP Fund Balance 19 ¢ 80% ¢ 100% ¢ Other % Date of Birth 20 / DD MM / YYYY Date of appointment 21 / DD MM / YYYY Prepared by 22 Audited/Checked by 23 Entered/Verfied by 24 Employee Specimen Signature 25 . 2 PERMANENT LOAN FORM (NEW & AMENDMENT) OFFICE OF THE 3 FOR THE MONTH OF GENERAL INFORMATION DDO Code 5 (Cost Center) 4 / 200 Description 6 Personnel Number 7 National ID 10 Card Number Scale 13 14 Employees Name 8 9 Grade Designation Code 11 Description 12 Period of Service 15 Old GP Fund Account No.FORM: PAYF06 Date 1 Page No.

BPS-17.g. . For Example: Current Government N W NWFP DESCRIPTION CODE Specific Instructions 1 Add the date of submission of this form. This is a 11 or 13 Digit code (depending upon issuing authority). 2 Add the page number of this form.g. 7 Add Computer Generated Personnel Number. 4 Add the month to which this adjustment relates. Ministry of Commerce/ Govt High School No. E. 12 Enter the Description of Designation. 14 Enter the Description of Scale e. 8 Add name of the employee. 13 Self Explanatory. Dates are to be included in the following format: DD / MM / YYYY For example: To Input 1 January 2002 use 01/01/2002 D E For List of Codes please refer to List of Codes provided to support these Input Forms As a general rule where the following is seen: The boxes imply that there is a code that go into the field. 3 Add the office name : e. 11 Refer to List # 6 from the Lists of Codes .2 Peshawar. 15 Add Period of Service in years. while 11 digit in the Legacy system.g. This is an eight digit code in the new SAP system.FORM : PAY06 . 9 Self Explanatory.INSTRUCTIONS General Instructions A B C This form is to be used to enter Permanent Loans and Advances This form is to be used to enter information for single employee only. 10 Add National ID Card Number. The Description will follow on the line provided. October 5 Write DDO Codes 6 Enter the Description of the DDO Code.

24 Name and Signature of person who has entered and verified this form. 20 Write your Date of Birth 21 Write your Date of Appointment 22 Name and Signature of person preparing this form.16 Add Old GP Fund Account Number if any. 17 Add date when permanent loan starts. 19 Self Explanatory. 25 Employee's Signature. 18 Add total amount of permanent loan. 23 Name and Signature of certifying officer. .

General Providant Fund Claim Verfication Proforma (GCVP) Cost Center Personal Number DESCRIPTION Name GPF Account Number Bank Code Branch Code Bank Account Number Bank Name Branch Name Serial Number of Fund Payment Control Register Signature of Subscriber .

und Claim Verfication Proforma (GCVP) verfied by Junior Auditor Signature of DDO .