Financial Report for the IFMSA General Assembly August Meeting 2011 in Copenhagen, Denmark

Summary
Revenues

DKK

EUR

Registration fee GA income

Registration fee PreGA income
Sponsorships
Donations
Grants
Interest income
OC internal income
OC T-shirt sale
Social Programme events
TAF + 8+ taxes

1,932,457.43
322,896.00
103,417.54
606,595.05
15,000.00
2,307.71
9,365.00
5,238.80
81,353.21
156,946.80

259,738.90
43,400.00
13,900.21
81,531.59
2,016.13
310.18
1,258.74
704.14
10,934.57
21,095.00

Total income

3,235,577.54

434,889.45

Expenditures - GA

DKK

Accommodation expenses
Venue
Transportation OC
Catering expenses
Conference expenses
Social Programme
PR and Marketing
Administration
Theme
Miscellaneous
OC internal expenses
IFMSA expenses (see separate sheet)
Debt to IFMSA
Lost on transfer fees
Loan from IMCC

1,588,820.00
205,478.59
13,447.70
576,915.66
102,577.55
185,156.50
29,217.84
31,565.86
15,466.15
7,724.50
3,934.94
134,990.02
21,956.78
170.00
115,853.00

213,551.08
27,618.09
1,807.49
77,542.43
13,787.31
24,886.63
3,927.13
4,242.72
2,078.78
1,038.24
528.89
18,143.82
2,951.18
22.85
15,571.64

Total GA expenditures

3,033,275.09

407,698.26

Expenditures - preGA

DKK

EUR

EUR

Accommodation expenses
Venue expenses
Catering expenses

274,420.00
0.00
82,368.51

36,884.41
0.00
11,071.04

Total PreGA expenditures

356,788.51

47,955.44

3,390,063.60

455,653.71

-154,486.06

-20,764.26

Total expenditures GA+PreGA

Net surplus

OC's IFMSA expenses were substracted

from the TAF and 8+ taxes and the
remaining amount = Debt to IFMSA.

We got to use it for free.

Financial Report for the IFMSA General Assembly August Meeting 2011 in Copenhagen, Denmark

Income
Registration fees
Registration fees GA
Registration fees Pre-GA (248 participants)
Total registration fee income

DKK
1,932,457.43
322,896.00
2,255,353.43

Sponsorships

DKK

University of Copenhagen
3M Lithmann
Quertle
Thieme
Lebara Mobile
Atonomics A/S
Virogates
Institute of Clinical Medicine (AU)
Total sponsorships incomce

50,000.00
29,683.60
3,040.54
3,693.40
4,000.00
5,000.00
3,000.00
5,000.00
103,417.54

EUR
259,738.90
43,400.00
303,138.90

EUR
6,720.43
3,989.73
408.67
496.42
537.63
672.04
403.23
672.04
13,900.21

Donations

DKK

Husgruppen Copenhagen (Student organistation)

Danish Medical Student's Association - Aarhus
Danaflex
Biesgaard - General Practician
Medical Student's Association - Aarhus
Aalborg University
Hasseris - General Practician
gade Doctors - General Practician
Trjborgcenteret - General Practician
AIDS-fondet
Dean of Health Science, KU
Dean of Health Science, AU
Dean of Health Science, SDU
Lgernes Pensionskasse

35,000.00
28,040.00
1,000.00
2,000.00
10,000.00
50,000.00
1,000.00
1,000.00
2,000.00
25,000.00
225,000.00
146,555.05
75,000.00
5,000.00

4,704.30
3,768.82
134.41
268.82
1,344.09
6,720.43
134.41
134.41
268.82
3,360.22
30,241.94
19,698.26
10,080.65
672.04

Total donations incomce

606,595.05

81,531.59

Grants

DKK

DAN MARK FONDEN

Total gransts income

Others

15,000.00
15,000.00

DKK

EUR

EUR
2,016.13
2,016.13

EUR

Interest income

2,307.71

310.18

OC Internal income

9,365.00

1,258.74

OC T-shirt sales income

5,238.80

704.14

81,353.21

10,934.57

156,946.80

21,095.00

3,235,577.54

434,889.45

Social Programme events

TAF and 8+ taxes

Total income

Financial Report for the IFMSA General Assembly August Meeting 2011 in Copenhagen, Denmark

Expenditures
ACCOMMODATION
Accommodation GA
Accommodation PreGA

DKK
1,588,820.00
274,420.00

VENUE

DKK

restad Gymnasium
LEGO
Cleaning items
Roll ups
Tablecloth
Fan, string
Galla equipment
Banner
Window cleaning service
Cleaning service during and after GA
Total venue expenses

152,742.85
1,196.00
1,527.39
1,243.70
241.00
1,766.15
1,316.50
11,470.00
6,412.50
27,562.50
205,478.59

EUR
213,551.08
36,884.41

EUR
20,529.95
160.75
205.29
167.16
32.39
237.39
176.95
1,541.67
861.90
3,704.64
27,618.09

LOGISTICS
Transportation
OC transportation before GA
OC transportation during GA
Trailer rent - Shell
Total transportation

DKK
4,436.00
8,336.70
675.00
13,447.70

Catering expenses

DKK

FOOD GA
Breakfast boxes last day
Coffee and the
Fruit
OC room
Food PreGA
Total, catering expenses

545,800.00
10,324.00
4,595.00
5,250.00
10,946.66
82,368.51
659,284.17

Conference expenses

DKK

T-shirts for sale

OC t-shirts
Laserprinter, cables and office supplies
Lanyards and cardholders
Printing materials - SunTryk Aarhus University
Delegates Programme
Promotion Bags
Total, conference expenses

22,241.25
13,362.38
15,290.29
10,164.38
3,778.00
18,997.50
18,743.75
102,577.55

Social Programme expenses

DKK

Schlntz tent rent

Social Programme wrist band

65,857.88
2,373.75

EUR
596.24
1,120.52
90.73
1,807.49

EUR
73,360.22
1,387.63
617.61
705.65
1,471.33
11,071.04
88,613.46

EUR
2,989.42
1,796.02
2,055.15
1,366.18
507.80
2,553.43
2,519.32
13,787.31

EUR
8,851.87
319.05

Financial Report for the IFMSA General Assembly August Meeting 2011 in Copenhagen, Denmark

Toilet trailers for social events

Tuborg
Beverages - Metro
Tickets for Metro
Sound system
Decoration social events
Bus transportation, night club
Electricity and electrician
Total Social Programme expenses

13,746.25
33,768.25
10,689.44
7,280.00
8,000.00
3,287.80
17,825.00
22,328.13
185,156.50

PR and Marketing

DKK

T-shirts for AM2010

Xtra luggage with PR materials - AM2010
NFD Lounge Materials
TOMs chocolates for AM2011 booth
AM2011 Banner
Vistaprint.dk - Cards
TattoFun
LEGO for AM2011 booth
Movie tickets - Survey participation
Recommended letter to HRH Mary
Total PR and Marketing

Administration
Fundraising consultant fee
Stamps
Telephone
Annex folders
Cash boxes
External auditor
Total administration

Theme
Theme coordinator, transportaton
Gift, honorar and transportation - lecturers
Ipad for theme contest
Total theme

Miscellaneous
Webhotel fee
Parkering tickets
Sports equipment for social events in Flledparken
Flowers - HRH Crown Princess Mary
Service - coffee machine
Video recording - closing ceremony
Total Miscellaneous

OC internal expenses - Catering OC weekend

22,196.44
900.00
450.00
600.00
1,592.40
587.50
1,858.25
642.75
300.00
90.50
29,217.84

DKK
22,368.00
320.00
509.95
44.00
323.91
8,000.00
31,565.86

DKK
176.00
12,450.15
2,840.00
15,466.15

DKK

1,847.61
4,538.74
1,436.75
978.49
1,075.27
441.91
2,395.83
3,001.09
24,886.63

EUR
2,983.39
120.97
60.48
80.65
214.03
78.97
249.76
86.39
40.32
12.16
3,927.13

EUR
3,006.45
43.01
68.54
5.91
43.54
1,075.27
4,242.72

EUR
23.66
1,673.41
381.72
2,078.78

EUR

266.25
1,020.00
537.00
200.00
701.25
5,000.00
7,724.50

35.79
137.10
72.18
26.88
94.25
672.04
1,038.24

3,934.94

528.89

Financial Report for the IFMSA General Assembly August Meeting 2011 in Copenhagen, Denmark

IFMSA expenses
Paid by OC
Anniversary Cake
UNESCO publications
Erik Holst
Externals
Officials PreGA 24 persons
Condoms for SCORA
Julie Bacque PreGA + GA
Voting Cards
Alumni Vesna Jugovec
Officials GA
PreGA - Hannah Lisa Ghana
TOM0
TAF
Total, paid by OC

EUR
651.88
438.04
439.93
5,340.00
4,200.00
67.20
575.00
646.77
300.00
3,280.00
175.00
1,540.00
490.00
18,143.82

TAF and 8+ taxes income

TAF
8+ taxes
Total

14,645.00
6,450.00
21,095.00

OC to IFMSA

2,951.18

Transportation expenses

Hotel and food for Externals

SCORA had lost their condoms for the

sessions and the OC bought 500 condoms
(1 DKK per condom). Unfortunately the OC
member lost the receipt. This can be
confirmed by LO SCORA, Ionut Marcel
The PreGA workshop coordinator did not
inform the delegate that she was approved
for the workshop, but only the OC. The OC
had to pay for hotel and food for the
delegate and therefore we charged the
delegate and refund her later on and the
OC has to charge IFMSA.