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The whole write-up should center on the specific objectives and the title of the report, be specific to-the-point and emphasize the explicit nature of the course. The length should reflect the complexity of the topic and thoroughness of the internship work. The Internship Report should be self-contained (explain any terminology particular to the topic the first time you use it), consistent, and to the point. It should be understandable to someone who has background in the area of the report but is unfamiliar with the particular topic of the report. General Guidelines: Use standard formal level of English (no slang or colloquialisms). Use the first person only in the letter of transmittal and in the executive summary. Use a good quality white bond paper. Use only one side of the page for all text and figures. Start major sections of the report on new pages. Bind the Internship Report in a suitable protective cover. Number the pages: All pages that come before the body of the report are numbered using lower case Roman numerals. The title page is considered to be page 1, but is not numbered. The body of the Report begins with the introduction. The pages of the body are given in English numerals. The first page of the introduction is considered to be page 1, but it is not numbered. Margin : Left (1.25’’) Top-Bottom-Right (1.00’’) Spacing : 1.5 Alignment: Justify The report shall be typed in black fonts color. Font style “Times New Roman” Font size: 12 other than title and sub-title. 16 for title, 14 for sub-title, ARRANGING THE CONTENTS: The sequence in which the project report material should be arranged and bound should be as follows: 1. Cover Page (Title fly) 2. Title Page 3. Letter of authorization (Optional) 4. Letter of transmittal (Do not bind it with the report) 5. Letter of declaration 6. Bonafide Certificate signed by the supervisor and Group/committee Head 7. Scanned copy of the internship certificate 8. Acknowledgement 9. Executive Summary 10. Table of Contents 11. List of Symbols, Abbreviations and Acronyms 12. Body of the report/Chapters (Introduction, overview of the organization, overview of the branch, internship duties and responsibilities, title text/main text, SWOT, conclusion & recommendations) 13. References/Bibliography 14. Glossary (Optional) 15. Catalog/subject index (Optional)
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16. Appendices (Optional) Cover Page /The title fly should reflect the content of the report. It is a single page which contains only the title/name of the report. This is the most read part of a report. This is how you attract attention to your writing. One should add any eye-catching factor/picture of his work for good impact. So cover page/title fly should include the very name of the report, any eye-catching picture (at the middle of the page) and the date.
Title Position: Centered Horizontally Font style of the title: Times New Roman Font size: 16 Line spacing : 1.5
See an Example of a title fly on next page:
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Marketing Strategy of Northern University Bangladesh DATE OF SUBMISSION Page 3 of 24 .
TITLE PAGE: The title page contains the title of the report. the name of the Supervisor. to whom it is submitted and the author as well as the date of submission.5 See an Example of a title fly on next page: Page 4 of 24 . If title is longer than one line make each succeeding line shorter than the preceding line. Make sure that the title on title fly and title page should be of same format. Present the title centered horizontally in all capitals one and a half to two inches from the top of the pages. Title Position: Centered Horizontally Font style of the title: Times New Roman Font size: 16 Line spacing: 1.
2006 Northern University Bangladesh Page 5 of 24 .Marketing Strategy of Northern University Bangladesh Supervised by Mr. Dr.08. Mahamudul Alam Professor of Economics Department of Business Administration Northern University Bangladesh Submitted to Department of Business Administration Northern University Bangladesh Prepared by Al raja khan Id.com Department of management Northern University Bangladesh Date.04.0065438420 Email: alrajakhan@yahoo.
Usually it contains such information as objectives. See an example of a letter of authorization on next page: Page 6 of 24 . investigation areas. time and cost limitations. due date and any other special instruction(s). An authorization letter specifies what is to be done. A copy of authorization letter should be inserted after the title page.LETTER OF AUTHORIZATION: This is a letter or memorandum authorizing the internee student to do research and write a report.
R/A. Mr.08.54. Dhanmondi Dhaka.2006. We are accepting your internship proposal about working on marketing strategy of Northern University. X congratulations. T Marketing Manager Northern University.Northern University. Z’s assistant professor. Thank you. Mr. Bangladesh House. Dhanmondi Dhaka. Tel: 9667237 Page 7 of 24 . Your working hour will be from 9am-5pm. Bangladesh Department of Business House. Bangladesh. Student name Student ID Major subject Address Subject: Authorization letter Dear. Your internship will start from 01. Tel: 9667237 Date.2006 and continue up to 31. You will get exactly 12 weeks to work and you have to work under the supervision of Mr. R/A.54. Department of Business Administration.10.
LETTER OF TRANSMITTAL: A letter of transmittal introduces the report to the reader. Place it on top of the report instead. A number of acceptable business letter forms exist. See an example of a letter of transmittal on next page: Page 8 of 24 . A letter of transmittal typically includes the following: name and address of recipient of report in the inside address information about what is being sent follow-up action expected of the reader offer of continued communication or clarification As with the memo. the letter's appearance is important. This letter illustrates a standard block form. Although transmittal accompanies a report. it is separate from the document. Use standard stationery (the return address may be omitted--but not the date--if you are using letterhead) with vertical and horizontal margins of at least one inch. therefore. typically with less formality than the report itself. do not include it in the report table of contents and do not bind it with the report.
please let me know. You’re sincerely Md. xxxxx Page 9 of 24 . I am submitting my internship report on “Marketing strategy of Northern University Bangladesh”.Salma Iasmin Officer. Placement office Department of Business Administration Northern university Bangladesh Sub: Letter of transmittal Dear Madam. If you have further queries regarding the report. G Id. Three months work in this university was a worthwhile experience for me was in such a reputed organization. I believe that this internship program has enriched both my knowledge and experience. I have collected information as for time possible from the marketing department of Northern University Bangladesh.
See an example of a letter of declaration on next page: Page 10 of 24 .Letter of declaration proclaim the bonafideness and purpose of submitting the report. The declaration letter ensures that the report is not reproduction or duplication any previous report and has not submitted anywhere else.
Associate-ship. Jaman Ahmed Department of Business Administration ID No: BBA070101924 Page 11 of 24 . Diploma. for the degree of Bachelor of Business Administration is an original work..Declaration I do hereby declare that this report entitled “Title of the report……………. I also declare that it has not been submitted earlier either partly or wholly to any other University or Institution for any Degree. ……………………… M. Fellowship and other similar title or prizes. Bangladesh.. Studentship. Submitted by me to Northern University.”.
…………” under my supervision at the “……Name of the organization…….NAME OF THE STUDENT.. as per the format in Appendix 2.. Page 12 of 24 .” to “ …ending date of the program.TITLE OF THE REPORT…………….. in connection with the institute internship program is a bonafide record of work done by “…………. The certificate shall carry the supervisor‟s signature countersigned by the Group head/committee head.” submitted to Northern University Bangladesh...” from “…starting date of the program.” Signature of the Supervisor Designation and Address Countersigned by (Group Head/Divisional Head) (Designation and Address) Scanned copy of the internship certificate Attach the scanned copy of the original internship completion certificate provided by the organization. BONAFIDE CERTIFICATE (Font Style Times New Roman – size -16) This is to certify that this report entitled “……….Bonafide Certificate – The Bonafide Certificate shall be in double line spacing Times New Roman using Font Style and Font Size 12.
family & friends or any other person. course instructor.g. library staff. supervisor. See an example of a acknowledgement on next page: Page 13 of 24 .Acknowledgement In this section the writer acknowledge the help and support of all the people who helped him/her in the completion of internship and internship report e.
G Being the authorized of this report. he helped me a lot throughout the time of work by giving his tender hand time to time. I am also pleased to the library officials who always supported me for any kind of book. T who gave preparing me the guideline for internship report. M. Sultana Page 14 of 24 . R and Mr. I am grateful to my organization supervisor Mr. I am also very much grateful to my university supervisor Mr.ACKNOWEDGEMENT For collecting the information about the marketing strategy of the Northern University and preparing my internship report. D of marketing department of Northern University Bangladesh who helped me a lot to get knowledge about marketing strategy. I am also thankful to Mr.
You are not required to discuss in detail how you derived the conclusions or argue about it. However. The Executive Summary allows a busy manager to understand the report's significant information without reading the whole text. this is part of the main body of the text. The Table of Contents lists all sections and sub-sections and uses the same numbering system as the main body of the report. It is not enough to state what you are `going to discuss’ in the report. See an example of an table of contents on next page: Page 15 of 24 . The title page and Bonafide Certificate may not be included in the Table of Contents. It summarizes the body of the report. outlining its scope.The Executive Summary is the most important part of your report. but the page numbers of which are in lower case Roman letters. purpose and major findings. Executive summary should not be more than one page. The table of contents should list all material following it as well as any material which precedes it. The executive summary has to be self-contained and must state all the major points of the study. highlighting the key conclusions and recommendations. Also make a separate list of tables and figures in the table of contents if you have used any. you have to indicate enough details about your study so that a specialist reader has a good understanding of your contributions detailed in the report. Write your Executive Summary after you have written the report.
2 2.2 1.3 2.TABLE OF CONTENTS Topic Page number Ii V Vi Vii Letter of authorization (if any) internship certificate Acknowledgement Executive summary CHAPTER ONE INTRODUCTION 1.4 1.4 Brief history Hierarchy of the organization Nature of the organization Business/Products of the organization CHAPTER THREE Page 16 of 24 .1 1.3 1.5 Introduction Aim and objectives/purpose of the study Scope of work Rationale of the study Methodology 1 CHAPTER TWO OVERVIEW OF THE ORGANIZATION 2.1 2.
2 Introduction Number of employees working in the department 3.1 5.2 5.3 5.3 3.1 3.OVERVIEW OF THE BRANCH/DEPARTMENT 3.4 Organ gram of the department Functions and operations of the department CHAPTER FOUR STUDY OF THE WORK/STUDY OF THE FIELD WORK 4.4 Duties and responsibilities as a intern Accomplishments Problems encountered How internship experience impacts your career Page 17 of 24 .1 CHAPTER FIVE DUTIES AND RESPONSIBILITIES 5.
2 6. List of Graphs/Figures Graph/figure no. Subject Page no.1 6.1 7. Subject Page No.CHAPTER SIX SWOT ANALYSIS 6.3 6. Page 18 of 24 .4 Strength Weaknesses Opportunities Threat CHAPTER SEVEN CONCLUSION AND RECOMMENDATIONS 7.2 Reference Appendices Conclusion Recommendations List of Tables (if any) Table no.
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and presenting findings. collecting data.3 Scope of Work As mentioned in the preceding chapter. 1. The Body is the longest part of your report. an internee cannot cover every aspect of an organization in the limited time available to him/her. The body of the report should include: CHAPTER ONE INTRODUCTION 1. and a short description of the nature of their work. your findings and their meaning. 1.5 Methodology While collecting data and other relevant information. This includes brief description about the organization. Therefore he/she should mention the main focus of work in this section. Abbreviations and Nomenclature –Standard symbols. Therefore. This body of the report should be formatted appropriately with sections and headings to guide the reader through the report. and recommendations etc. After reading the introduction. In this part the internee will explain briefly the reasons of selecting the topic.1 Introduction/Background of the study Introduction/ Background usually describes the background of the internship with brief information on general knowledge of the subject.4 Rationale of the study This part narrates the justification of selecting the TITLE as the field of work. These include reading some background material. reviewing the answers from the questionnaires. An internee has to give separate details of survey methodology if he/she has conducted a survey in the study. should be used. doing surveys. interviewing people.2 Aim and Objectives /purpose of the study This gives a precise idea on what to be achieved in the work and a brief plan for achieving that. internees use certain methods. An internee can describe it in a few lines step by step. 1.List of Symbols. the area of their work. abbreviations etc. your reader should be prepared to guess what could be discussed in the next chapters of the report. One should write all these steps in sequence. Page 20 of 24 . developing questionnaires. It is here that you develop your theme by examining the problem. 1. This section should not be very lengthy. one needs to limit to certain areas.
4 Functions and operations 3. duties and accomplishments.3 Organ gram of the department 3.4 Business/Product of the organization CHAPTER THREE OVERVIEW OF THE BRANCH/DEPARTMENT This chapter will give a brief about the branch/department if the internee assigned to work at branch or department.5 Short-falls/weaknesses CHAPTER Four DUTIES AND RESPONSIBILITIES In this chapter the intern will describe his/her job description. The contents of this chapter should be: 5.7 How internship experience impacts you career.2 Duties 5.CHAPTER TWO OVERVIEW OF THE ORGANIZATION This chapter will give a brief about organization.3 Nature of the organization 2. Following particulars may be discussed in this chapter. 3. Following particulars may be discussed in this chapter.1 Brief history of the branch 3.4 New Knowledge Acquired 5.3 Accomplishments 5. Chapter Five Study of the work/study of the field work (main work/field) Page 21 of 24 .6 Problems encountered 5.2 Number of employees working in the Department 3.1 Brief history 2.2 Organizational structure 2. 2.1 Responsibilities as a student Intern 5.
plant logbooks. Referencing. textbook information. The obtained data will be discussed. Conclusions and recommendations are often confused but they are not the same thing 7. The intern must make swot of the department/division/branch where he/she placed to work. journal or newspaper articles. They may be presented in a sequence of two or three sentence paragraphs. interpreted and analyzed elaborately in this chapter. or citing. Remember that strengths and weaknesses are internal to the organization and represent its culture while opportunities and threats correspond to the environment outside the organization.This is the most important part of body the report. In this context the word ``data" can have such different meanings as actual scientific measurements. weaknesses. Sources could include books. financial statements. opportunities and threats.2 In Recommendation section. items from the internet. They may also be presented in a sequence of two or three sentence paragraphs. means acknowledging the sources of information and ideas you have used in an assignment (e. This is a standard practice at university. you are expected to reference these resources in your writing. pictures or diagrams . manufacturer's literature. The department is recommending Harvard referencing system. CHAPTER SEVEN CONCLUSION AND RECOMMENDATION 7. you are required to suggest solutions for all those problems or discrepancies (what you have identified in critical and SWOT analyses) found in the organization.1 In Conclusion section you are required to describe the organization according to your evaluation/assessment in the light of organizational analyses. opinions of experts or employees and so on. [Student will determine the contents of this chapter considering his nature of work and consulting with his supervisor] CHAPTER SIX SWOT ANALYSIS SWOT analysis clearly describes all the strengths. It means that whenever you write an assignment that requires you to find and use information from other sources. The references should follow a well-established and consistent style.g. essay or report). Page 22 of 24 .
L. title. S & Jackson. volume number. pp. capital followed by a the journal followed by a followed by a for first word comma comma. viewed 6 January 2004. Publisher followed by a comma Place of publication followed by full stop Daly. Nursing leadership. 1997. Elsevier. initial(s) — no brackets comma after the second inverted followed by comma comma Page numbers of the article. Example of an electronic publication Author’s family name followed by a comma. Special publications and materials Basic format for special publications and materials: Author’s family name. then initial(s) followed by comma Year of publication followed by a comma — no brackets Title of the article in italics. Example of an academic journal article The main elements required for a journal article are set out in this order: author. H & Edwards. 42. date. issue number. J. Materials Thesis Example Pope.edu. pages of article Title of the article Title of the Volume Number of the Author’s Year of in single inverted journal in italics. no. followed by a comma Date accessed from www— comma after year The internet address (URL) is enclosed in < and >. 6. Adelaide University. thesis. vol. ‘The nature and origin of magnetite-rich zones in the Mount Fort Constantine Volcanics. place of publication. Upper case used for first word. JJ 1996. Initial(s) year. Speedy. followed by a comma.Referencing system: Example of a book The main elements required for a book are set out in this order: author. MSc. title of journal. date. adjacent to the Ernest Henry Cu-Au-Co deposit. with the full address and followed by a full stop if at the end of the item Thomas. Journal of Advanced Nursing. publisher. NW Queensland’. ‘title of article’. with an En dash between and a full stop at end Davis. Sydney. 2004. publisher. description of item. number of issue family name publication commas.adelaide. 578–86. Guide to personal efficiency. then comma only. University of Page 23 of 24 . ‘Mothers' involvement in caring for their premature infants: an historical overview’. Author’s family name followed by a comma. place of publication. Title of item. <http://library. Mohay.au/~sthomas/papers/perseff. then initial(s) followed by comma Year of publication followed by a comma — no brackets Title of the book in italics.html>. 2003.
The appendices are identified by numbers or letters.. Page 24 of 24 . This same rule applies for the Nomenclature. Annual report 2008. or any information that is necessary to justify your statements and which are too lengthy to include in the main text without interrupting the line of thought developed there.Personal communication Annual report Leicester. but is not essential to. Do not include appendices that have not been cited in the text. I. First Security Islami Bank Ltd. the development of your theme. If you have used specialized terms only occasionally. Dhaka. It is only required if a large number of symbols are used throughout the report.2008. Patterson. The Glossary is only needed when you have used specialized terms. Personal interview(memories of south Asia tour) 14 May First security Islami Bank Ltd. The Appendix (or appendices) provides your reader with supporting information that elaborates on. Bangladesh. mathematical symbols or professional jargon in an extensive way. 2003. it is acceptable to define it within your text.
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