PRESENTED BY

AHMAD ALI SYED SHERAZI ADEEL AHMAD GHAZNAVI TAYYAB KHALIL ABDUL WASIF

Topic
STRATEGIES FOR SUCCESSFUL BUSINESS AND GROUP MEETING

Why strategies for successful business and group meetings are important
For survival of successful business you need strategies  To coupe with rivals ,competitors and to stay alive in market  A business organization is like a team  Take your team along side you with group meeting


Strategies For Successful Business

Corporate -level strategy  Business -level strategy  Organizational functional strategy


Definition Of Group


Purposive discourse between two or more people

Types of group meeting

1.

2.

Informal Group (Unplanned , free-flowing freediscourse ) Formal Group (clear ,planned purpose)

Informal Group Meetings

Casually chat over coffee  Meet after work  Get together for purely social occasions  Meetings to socialize ,to interact often spontaneously without plan  Act as a bridge for more formal and directed meetings in future


Formal Group Meetings

Also called the task-oriented group taskmeetings  Search for answers to problems in these meetings, course of actions, recommendations to a higher authority  You may meet to change a policy  Decisions for solving specific problems  Decisions for taking steps to implement a solution


Formation Of groups
 

There must be an interpersonal attraction between the group members They must go through an inter personal ritual before moving towards solving a problem

Four Stages In The Formation Of Groups 1. Forming 2. Storming 3. Norming 4. Performing

Forming


It is the orientation phase for group members In this stage they begin to have conflicts and arguments Members work to solve conflicts and recognize acceptable kinds of conduct

Storming


Norming


Performing


Here the group begins to achieve its goal

Purposes And Kind Of Meeting

Informational Meeting  Suggested Solution Meeting  Problem Solving Meeting


Informational Meetings


These meetings are to clarify some thing and to give information

Changes in reporting procedures in the purchasing department Report on the companys strategic plans for the next fiscal year Announcement of the new mission statement

Suggested Solution Meetings



The meetings in which we suggest solution for any problem or regarding any task
A supervisor senses a problem and desires a meeting to review options on addressing the problem. A memo or E-mail message is sent to all Estaffers asking for possible options on removing the problem Suggestions are tabulated and distributed to all respondents A meeting is called to discuss all possible options

1.

2.

3. 4.

ProblemProblem-Solving Meetings
The meetings in which we are there to solve a specific problem
   

In these meetings the group tries to solve the problem The major problem is suggested early in the meeting Participants give solution by discussing and evaluating them Participants arrive at a decision for further action

Solving Problems In Meetings Or Groups Authorization for a committee

 A committee is formed to solve a specific

problem  Charges to committees must be vividly clear  The precise problem to be solved must be unambiguous

Methods Of Solving Problems in Meetings Background analysis

For solving problems in meetings we do background analysis It consist of 3 steps  State the problem in an affirmative tone  Define and limit the problem  Collect facts on history of the problems


State The Problem In Affirmative Tone

 

Problems should be stated in a positive manner Negative wordings must be avoided They must be defined properly and the problem must be limited with proper study of the product How long has the problem existed? Describe the symptoms of the problem What is the extent of the problem? Can we tentatively guess at the possible causes and effects of the problem? How do other companies handle the problem?

Define And limit The Problem



Collect facts on the history of the problem

    

Solution Discovery
Establish Criteria


The solution must be acceptable to the Environmental Protection Agency and the company The solution should have little impact on the earning per share The supply of energy must be adequate to cover energy needs into the next century

list Possible Solution

Solution Evaluation
 

The solution must be evaluated well All the questions regarding solution of the problem must be kept in mind

Leadership Responsibilities In Meetings Kinds of leadership

1. 2. 3.

Authoritarian Leaderless Democratic

Authoritarian
High control  Speak often and loudly  Issues orders and commands  Suggest that higher authority supports his or her position  Such leadership characteristics do not belong in our current system of group meetings


Democratic
Medium control  All participants have the right to be heard  Major goal is to help the group make the best decision rather than force them into it


Planning Step Before The Meeting

1. 2. 3. 4. 5. 6.

Review The Problem And Determine The Precise Purpose Decide Who Should Participate Arrange For Meeting Date, Time And Place Create An agenda Distribute The Announcement For The Meeting Check On Physical arrangement

Procedure During The Meeting

1. 2. 3. 4.

Begin With An Opening Statement Stimulate Discussion Understand The Role Of The Participant Interpret Data For Solution Evaluation

Follow Up After The Meeting

Name of the organization ,department or group  Date , time , place meeting  Name of member present , including who chaired the meeting  Signature of the secretary who recorded the minutes


Participant Responsibility In Meetings

Preparation For Meeting
  

Personal preparation for meeting Do your homework Collect information

Effective Participant Role In Meetings

1. 2. 3. 4. 5. 6. 7. 8. 9.

Organizer Clarifier Questioner Factual Contributor Energizer Critical Tester Helper Of Others Idea Creator Conciliator