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Primavera Project Management 6 Workshop
Project Planning and Management
Develop the schedule and apply the resources and cost for the Plant Erection project by creating the Organisation Breakdown Structure and Enterprise Project Structure for the XYZ Company. The Organisation Breakdown Structure is as Shown below.
Vice President – Special Projects Zakir
Vice President – Major Projects Siddiqqui
Director – Plant Works Aslam
Director – Civil Works Mohammed
Director – Piping Works Siddharth
Director – Exploration Talaue
Program Manager – Internal Roshan
Program Manager – Bridges Raja
Program Manager CCP Felix
Program Manager – Oil Exploration Ahmed
Project Manager – Plant 1 Dilna
Project Manager – Bridge 1 Muthu
Project Manager – North Regin
Project Manager – Central Azhar
Project Manager – Plant 2 Francis
Project Manager – Bridge 2 Joe
Project Manager – South Ramu
Project Manager – East & West Reji
Project Planning and Management
The Project Structure is as shown below.
Cross Country Pipeline
Plant 1 Project
Bridge 1 Project
North side Projects
Plant 2 Project
Bridge 2 Project
South Side Projects
Assign the OBS to the EPS elements and projects. For this Plant erection project create a six day work week calendar with 9:00 AM to 6:00 PM and assign it as project calendar. Also create a five day work week calendar with timing as 10:00 AM to 6:00 PM and assign this calendar for two tasks. The start date of the project is May 2, 2009. The activities are shown with WBS for two levels and the resources are given below. Analyse the resources by using profile and table. The table given below shows the list of activities.
Project Planning and Management
10.8 Testing & Closing Testing of Plant On load Testing Commissioning Finish of project 7 7 1 0 9.8 7.8 7.11 12 13 14 Project Planning and Management .4 ID SS 1 101 2 3 4 5 102 6 7 8 103 9 10 11 104 12 13 14 15 Name Project Start of project Duration Predecessors 0 - Tendering Preparation of Tender Evaluation of Technical Bid Evaluation of Commercial Bid Award of Contract 20 15 7 7 1 2 3 4 Procurement Ordering of Equipment Site Handing Over Delivery of Equipment 4 7 60 5 5 6 Erection Works Erection of Civil Structures Erection of Mechanical Equipment Erection of Electrical Equipment 20 35 25 7.
Bid Evaluation of Comm. of units 1 1 1 1 1 1 Evaluation of Tech. 1 3 2 4 1 1 20 1 1 Price/ Unit 550/day 500/day 550/day 400/day 200/day 250/day 100/day 450/day 400/day Assigning Resources The table given below shows the list of resources that are needed for each and every activity. Name Materials Manager Engineer Quality Controller Supervisor Office Assistant Electrician Labour Crane Excavator Max. Name Preparation of Tender Resource Names Engineer Office Assistant No. Avail.5 Resource Definition The table given below shows the list of resources that are available for the whole project. Analyse the resources by using resource profile. Bid Award of Contract Engineer Engineer Engineer Office Assistant Project Planning and Management .
6 Name Ordering of Equipment Resource Names Materials Manager Office Assistant No. of units 1 1 1 1 1 1 10 1 2 15 1 1 1 2 15 1 1 2 1 10 1 2 1 5 1 1 5 Site Handing Over Engineer Office Assistant Delivery of Equipment Materials Manager Engineer Labour Erection of Civil Structures Engineer Supervisor Labour Excavator Materials Manager Erection of Mechanical Equipment Engineer Supervisor Labour Crane Erection of Electrical Equipment Engineer Supervisor Electrician Labour Crane Testing of Plant Quality Controller Supervisor Labour On load Testing Quality Controller Supervisor Labour Project Planning and Management .
7 Name Commissioning Resource Names Engineer Office Assistant Labour No. Resource Units Loading – Daily organised by WBS Project Planning and Management . Resource Control – Detail by Activity b. Track the project after 15 days with some delay in the activities. Prepare the following report a. of units 1 5 5 Report 1) 2) 3) 4) Prepare the schedule and find the critical path and finish date of the project. Assign the resources and find the total cost of the project. Monthly Project Cask Flow c.
Project Planning and Management .8 Step-by-Step Procedure Practice 1 – Defining Structure and Calendars To define Organizational Breakdown Structure 1) Select ENTERPRISE OBS 2) Select the level below which you want to add the level and select ADD.
use SHIFT RIGHT. To define Enterprise Project Structure 1) Select ENTERPRISE Enterprise Project Structure 2) 3) Select the level below which you want to add the level and select ADD. If the newly created level wants to be inside the selected level. To create new project 1) Select ENTERPRISE Projects Project Planning and Management . use the SHIFT RIGHT.9 3) If the newly created level wants to be inside the selected level.
Project Planning and Management .10 2) Select the EPS node in which project has to be created. 3) Enter the details about the project in activity details. Then ADD. View Show on Bottom Project Details.
Project Planning and Management . 1) Select ENTERPRISE Calendars 2) Select Project and ADD.11 To create new calendar.
Click .12 3) Select the calendar which you want to copy. Project Planning and Management .
13 4) Select 5) To define each days working time. click Project Planning and Management .
14 To assign a calendar as Project Calendar 1) Select ENTERPRISE Projects 2) View Show on Bottom Project Details 3) Select Defaults Project Planning and Management .
File Open 2) View Show on Bottom Activity Details 3) Select General Project Planning and Management .15 4) Select calendar and click To assign a calendar as Task Calendar 1) Open the project.
16 Adding Activities 1) Open project Project Planning and Management .
Activity Sequencing 1) Open the project 2) View Show on Bottom Activity Details 3) Select Relationships Project Planning and Management .17 2) Click to add activities.
WBS To define the WBS for the project 1) Project WBS 2) Click . Project Planning and Management .18 Use either Predecessor or Successor to link the activities and give relationship type and lag. 3) To add one level below the selected level.
19 To assign WBS level for the project 4) Use Activity Details General 5) Click 6) Select WBS level and click . Project Planning and Management .
Project Planning and Management . Currency and overtime factor can also be mention here. 2) Click Details to mention whether it is labour. 3) In the Units & Prices we can give the availability of resources and the price. non labour or material. name etc.20 Resources To define the resources 1) Enterprise Resources 1) Click General to give resource ID.
Project Planning and Management .21 To assign resources 1) Project Activities 2) View Show on bottom Activity Details 3) Select Resources 4) Click to assign resource directly.
22 5) Select the resource and click Resource Analysis View Show on bottom Resource Usage Profile Project Planning and Management .
Project Planning and Management .23 Red colour indicates the over allocation of resources.
24 Update Progress 1) Save the baseline. To assign the baseline Project Assign Baselines Project Planning and Management . Project Maintain Baselines Click to create new baseline.
25 1) Select each and every activity and for each activity. Actual Finish and the percent complete and the remaining duration for the activities in status tab 2) Then. you need to specify the Actual Start. you need to schedule the project by specifying the data date that is the status date what you are going to set. Project Planning and Management .
Earned Value Analysis For doing the earned value analysis. Give the extra amount which you spend in the Actual cost and find the EVA. Earned Value and Actual Cost. Planned Value. go to Tools Reports Earned Value. Report Generation For taking tabular reports. Go to Activity details Expenses. To get the EVA.26 3) For comparing the actual progress and the baseline schedule go to View Bars and display the baseline bar. follow all the steps mentioned in the previous topic. Tools Reports Reports Project Planning and Management .
Note: If labour units and non labour units follow different level of resource distribution in the WBS element then apply that separately as we do for material resource. Assigning Estimation Weights to WBS Elements Project Planning and Management . Any changes that we get through this Top Down Estimation cannot be made Undo. The following procedure has to be followed in using the Top Down Estimation: Give weights to the WBS elements for the set of activities under which the resource units need to be calculated Give weights to the activities for which resource units need to be calculated Apply Top Down Estimation by selecting the appropriate WBS for which the resource units need to be calculated. Certain conditions where the project manager/ resource manager knows the total resource units of the project based on his previous experience in the similar type of project.27 Top Down Estimation The Top Down Estimation feature allows us to calculate the resource units of labour. since the unit of measure is different for each resource. non labour and separately for material resources as it cannot be done at once as we do for labour and non labour. The Top Down Estimation feature works based on the weights that we give to WBS elements and Activities. The top down estimation approach can be followed in certain cases where the project’s total estimated units of the resource are known and with the help of that the individual resource units can be calculated. non labour and material using estimated weight in a top down manner by applying weights to WBS elements and activities. The top down estimation feature can be used for labour and non labour resource at once. but for material resource it has to be calculated individually only. Save the calculation for future comparison and use. Also this feature cannot be applied for Microsoft office Project managed projects. Calculate resource units for labour.
Non Labour and Material Resources and apply to the activities for calculating the units of resources for each activities. Weights can be given as required on how the resource units need to be calculated and distributed to the resources in the activities. WBS level 1 shows Pump Station and in the second level of WBS Pump Station 1 and Pump Station 2 are available. We can assign estimation weights directly in the Project Management module or import them from the Methodology Management module using Project Architect. The Project Management module uses the estimation weights to calculate the number of units that each WBS element receives in relation to its lower-level elements in the WBS hierarchy. For giving Est. Define some resource Labour. Weight from the General category of the column.28 We can assign estimation weights to work breakdown structure (WBS) elements and activities to perform Top-down estimation. The activities under the WBS can be listed by selecting the Activities view. For the WBS elements and the activities Est. Project Planning and Management . Weight to the activities insert the column Est. For giving the Estimated Weights to the WBS elements select Display Columns Size or View Columns Size from that you can see the column Est Weight as shown in the figure below. In the example above.
29 The resource definition sample is as shown below: Now assign the resource to the activities. A sample assignment for an activity is as shown below: Project Planning and Management .
Note: For calculating units for individual labour then in the resources. The dialog box will appear as shown below with the estimated units and adjustment units calculated. Select Estimated Labour and then select the WBS under which the units need to be calculated and give the Estimated Units for example as 500 using prior experience. Note: In this situation we are not applying est. Project Planning and Management . weights to the activities.30 Now we give the est. weight for the WBS 1 – Pump Station 1 as 5 and WBS 2 – Pump Station 2 as 2. The dialog box will appear as shown below: Now we are going to calculate the estimated units for the Labour units. With this estimated weight now we can calculate the units of resources for the activities using Top Down Estimation. Select Tools Top Down Estimation. select resource.
You can insert columns Budgeted Labour units and Budgeted Non Labour Units in the activity table and for material units it can be seen in the resource assignment information. so that in future it can be used to apply based on the applied units. Now select Apply and you will be able to see the changes in the resource assignment for the activities. Weight of all WBS) * Estimated Units Project Planning and Management .31 You can apply adjustment factor as required in positive or negative and as per that the adjustment units will be calculated. The formula used in calculation is Estimated Units for WBS 1. After applying adjustment factor: Now select Save As.1 / Total Est.1 = (Est. which can be seen in the History. Weight of WBS 1.
Now apply the weights to the activities using the Est. Now it can be seen that the units are assigned equally to the activities under the single WBS.32 In the same way the resource units can be calculated for Non Labour Resource and Material Resource. Weights to activities assigned: After doing the Top Down Estimation: Project Planning and Management . Est. but in real practice the activities will be having different assignment units. Weight column and follow the same procedure for calculating the units using Top Down Estimation. For material resource we need to select the material resource in the option Resource.
33 Project Planning and Management .