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AS400 Basics Manual

AS400 Basics Manual

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Published by: Narin Rattanakul on Apr 09, 2012
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AS400 Basics

Signing On

If you cannot get a Lincoln Public Schools sign-on logo, contact the Computing Services Help Desk at 436-1735 for assistance.

User ID’s

Everyone in the district has a userid (user identification code) that is used to gain access to the AS/400. After receiving a completed and signed LPS Computer Access form, a user ID will be assigned to you by the Computing Services Department. The userid is used in setting up your AS/400 profile that determines your starting menu, printer, messages, etc. Profiles are set up by Computing Services.


In order to complete the sign-on to the AS/400, you need a password. Passwords should be secured. DO NOT write your password on a Post-it-Note and stick it on the side of your terminal or underneath your keyboard. If you attempt to sign on with either an invalid userid or password, you will receive a warning message. After three attempts, your AS/400 connection will automatically “vary off”. Your Lincoln Public Schools logo screen will disappear. This means that you do not have access to the AS/400. You need to call the Computing Services Help Desk at 436-1735, and ask them to vary you back on.

AS400 Basics Manual - Page 1 of 16 Revised. May 2006

refer to your keyboard map to find the correct locations of the keys or to change them. Personal computer style keyboards often have only one TAB key. An error message appears if you try to type in these protected areas of a screen. the functions of the keys are applicable to all keyboards. to change the direction. the default is assumed if you skip over the field and do not type anything there. You can use cursor movement keys to move the cursor in the direction indicated by the arrow on the key. which is used with the SHIFT key. May 2006 . If a field contains a default. press RESET. You can move the cursor into areas on the screen that are not defined fields. one to move from left to right. Tab Use the TAB key to advance to either the next field on the screen or to move back to the previous field. and one to move from right to left. A default is a value the system provides for a field. The TAB key does not erase information and is therefore a safer key than the FIELD EXIT key when you are moving from field to field. To continue processing. While the appearance of the keyboard and the arrangement of the keys varies among keyboard models. AS400 Basics Manual . A field may present information for you to review or it may present a place for you to type information. The cursor shows your location on a screen. Cursor Movement Keys Each screen in the AS400 system contains information in limited areas known as fields. The cursor moves ahead one space for every character you type. If the keys on your keyboard do not correspond to the titles of the keys discussed. rightjustifying numeric data. Use caution with this key to avoid erasing the defaults on your screen. or advancing to the next field. Field Exit Use the FIELD EXIT key when you are entering numbers.Keyboard Using Your Keyboard Understanding the functions of the keys on your keyboard lets you enter data into the system in the most effective manner.Page 2 of 16 Revised. Some keyboards have two TAB keys. The FIELD EXIT key also erases any data in the field to the right of the cursor when the key is pressed.

You can also use the F3 function key to end a particular function. The system fills the field with the value you select and advances the cursor to the next field. AS400 Basics Manual . Valid values may be letters. The Position To field is used in conjunction with the F4 function key.Reset Use the RESET key to respond to the error messages in the lower left corner of the screen (red X II). position the cursor in the field and press the <F4> function key. May 2006 . To view a list of valid values for a field. F1 This key enables you to view online help text whenever you need information about the screen. F4 This key enables you to view a list of valid values for a field. A field-level index is a list of all valid values that you can enter into the field. To use the Position To field. press the F3 function key. The window displays a list of values starting with the value or partial value you enter. To exit a field-level index without selecting a value. Press <ENTER> to return to the program after you have reviewed online help. The system displays a fieldlevel index. depending on the program and field. Press the RESET key to clear the message so that you can continue. characters. or combinations of the three. Use the ROLL or PAGE keys to page through a listing of additional valid values. A valid value for a field is any information that the system can accept for that field. Use the cursor movement keys to position the cursor on the line that has the value you want to select and press <ENTER>. numbers. F3 This key enables you to end a program and returns to the previous menu. type a valid user-defined value or partial value in the Position To field and press <ENTER>.Page 3 of 16 Revised. Function Keys A function key is a key that you can use to perform program functions from various fields within a screen.

This function key is useful if you select the wrong option on a menu or want to end data entry without recording any information in the files. etc. AS400 Basics Manual . Correct: 123456789 Wrong 123-45-6789 Telephone Numbers Correct: Wrong: 4361730 436-1730 Dates Correct: 40298 040298 04021998 Wrong: 4/2/98 Note: The current date sometimes is defaulted in to the date field. This function key is similar in purpose to the Cancel? field that appears on detail screens. Enter numbers only. Another date maybe entered by typing over the existing date and then pressing the <FIELD EXIT> key to erase any left over numbers. Numbers Entry of Numbers Social Security Numbers Numbers are entered without hyphens.F5 This key enables you to restore previously entered information to a screen. slashes. dashes.Page 4 of 16 Revised. commas. The key does not discriminate between new values that you want to replace and new values that you want to save in restoring previous values. you can use this key to erase the values you have added and restore the values that were present when you entered the program. F12 Use the F12 function key to cancel a program or a screen without continuing processing. May 2006 . If you inadvertently add. change or delete information on a screen. so be prepared to lose all new values before you press this key.

The RESET key is used to unlock the keyboard when it is locked because of an error condition.Page 5 of 16 Revised. In addition. Page Up and Page Down Num Lock Tab Reset Field Exit Enter The ESC key is used to setup and use the Group Job Session Manager. The NUM LOCK key is a toggle key used to activate the number keypad or the functions on the lower part of the number keys on the keypad. When you press this key in a right adjust field (some dates and student numbers). the data to the left of the cursor will shift to the right. May 2006 .Keyboard when using the AS400 The ESC key The function keys F1 through F12 or hold down the shift key and press the function keys to get F13 through F24. The ENTER key indicates that the data you have entered on the display is ready to be sent to the system. The FIELD EXIT key allows you to move forward field to field. blanks are inserted from the present cursor position to the end of the field. The TAB key allows you to move forward field to field. The vacated positions are filled with zeros or blanks and the cursor moves to the next field. AS400 Basics Manual . The SHIFT key + the TAB key allows you to move backward field to field. when you press this key. Setup sessions and move between the sessions using the ESC key. The SHIFT key + the FIELD EXIT key (the NEW LINE key sequence) moves you to the first character position of the next input line.

the report does not exist on the system. Work with your spooled output files Use this option to display and control all the reports that are waiting to print on your printer. change your password. The current status of the report will display as well as help with responding to printer messages. it is possible to display and control all the reports that are waiting to print. and work with output queues. The status of a printer can be one of the following: STR MSGW END Started or Ready for printing Message waiting (use opt 7) Stopped (use opt 1) If you are having trouble with a printer. send messages. 1. view job messages. May 2006 . Work with all output queues This option displays a listing of all the available output queues. use this option to help solve the problem.Work Station Control Menu Use the Work Station Control Menu to control your jobs. Work with available printers Use this option to display a list of ALL available printers and their status. 3.Page 6 of 16 Revised. 2. Access this menu by selecting Option 50 from the LPS Main Menu or the <F24> key. If you cannot find your report using this option. printers. Display messages for a printer Use this option to display and respond to printer control messages. 4. AS400 Basics Manual . By selecting the appropriate option.

11. 60. The job has completed.Page 7 of 16 Revised. 21. Display all currently active batch jobs Use this option to determine what other batch jobs are currently using system resources. 13. 22. Display your messages Use this option to display completion messages about jobs you have submitted and e-mail messages that have not been sent as personal. AS400 Basics Manual . This option is not the same as sending e-mail messages and should not be used for personal mail. Type 7 (Display message) beside the job to view the message. May 2006 . There is a message related to the job. 12. Display all signed on users Use this option to list all currently signed on users. The jobs are listed in order. Change your password Use this option to change your password. use this option to help you determine the reason for the delay. It will run as soon as other jobs are completed. Interpret the status as follows: JOBQ ACTIVE MSGW OUTQ The job has not yet started. 90. Send a message to another user Use this option to send a message to other users on the system based on their userid. Work with all your submitted jobs Use this option to determine if a report or document is ready to be printed. The computer is processing your job but it is not yet finished. Display a menu Use this option to display any valid AS/400 menu that is specified. Sign off Use this option to sign you completely off the system.10. 20. Work with all job queues If your job remains in a JOBQ status for a long period of time.

AS400 Basics Manual . Press the Esc key in the upper left corner of the keyboard. May 2006 . Press <ENTER>.Page 8 of 16 Revised. For example. Set up a session for each area in which you typically work each day. may be established throughout the day as needed. decide on an area in which you will be working. you may choose ABSENCES.Establishing Multiple Sessions Establishing multiple sessions allows you to work in several areas of the AS400 without exiting an area to move to another. Additional sessions. absence verification. The Group job session manager screen displays. To establish SESSION #1 When your main menu displays. Assign a short descriptive name to this session. up to a maximum of 16. In the example of absence verification.

Key in the option to Work with Financial records (12). From the screen where you stopped.Page 9 of 16 Revised. May 2006 . AS400 Basics Manual . establish the next session. To establish SESSION #2 Press the Esc key in the upper left corner of the keyboard. Press <ENTER> Continue on into the Financial System until you reach the Absence/Substitute Verification menu.

Page 10 of 16 Revised. displays. AS400 Basics Manual . Press <ENTER> Continue on into the Financial System until you reach the Stock Requisition Maintenance menu. May 2006 . Key in the option to Work with Financial records (12). ABSENCES.Note that to the right of F1 => the name of the session previously created. Assign a short descriptive name to the second session that you want to establish. From the screen where you stopped. In the example of Stock Requisitions you may choose STOCKREQ Press <ENTER>. establish the next session.

AS400 Basics Manual . and Theft.To establish SESSION #3 Press the Esc key in the upper left corner of the keyboard. In the example of Damage. and Theft menu. Note that to the right of F1 => and F2 =>. Press <ENTER>.Page 11 of 16 Revised. Continue on into the Financial System until you reach the Damage. Loss. STOCKREQ and ABSENCES display. the names of the sessions previously created. Loss. May 2006 . Key in the option to Work with Financial records (12). you may choose DLT. Press <ENTER>. Assign a short descriptive name to the third session that you want to establish.

WORKING WITH MULTIPLE SESSIONS You have established three sessions and may create up to as many as 16 sessions. press the Esc key to display the Group job session manager screen. DLT. AS400 Basics Manual . F2 =>. you can either go into this program and work or you can go back into Group job session manager and choose another area in which you want to work.Page 12 of 16 Revised. It is not a good idea to leave a session on an entry screen as this could cause a record lock. Locate the system you wish to use and press the function key listed to the left of the short descriptive name. At any point in any system. for example to move to ABSENCES (Absence Verification Screen) press the F3 function screen.From the screen of the final session you established. You will return to the screen you were last on within the Absence Verification menu. The sessions need to be created each day as they are not saved from day to day. It is important that as you move from session to session. STOCKREQ and ABSENCES display. and F3 =>. May 2006 . you leave the sessions at a menu. Note that to the right of F1 =>. the names of the sessions previously created.

the next person who submits a job to print on a form other than LABELS will also get a message to which she will also need to respond with a G to GO. In this situation you may have in reality loaded the labels and responded with the I to ignore. the labels program specifies forms type LABELS. When the next job comes through with a forms type of *STD. when the next print job goes through with forms type *STD. The computer thinks you don’t care that the labels will be printed on regular paper and begins printing them. you need to respond with a G to Go after loading the labels thereby changing the forms type to LABELS.Page 13 of 16 Revised. The best way to respond to the form type message depends on your office/printer situation. “I’m printing labels. When you send a report to print. you might simply say to the other person. It does not change the forms type from *STD. When the labels are finished printing. As soon as you are finished printing the labels remove them from the printer and continue sending jobs. If you respond with a G to go. May 2006 . If you have many people throughout your building sending jobs. the program specifies a forms type. The job prints. If you don’t. the computer sends another message to that user telling them that the file on the output queue requires forms type *STD to be loaded on the printer and gives that person the same options again. If it doesn’t match the printer forms type you get the message. the computer continues thinking you have labels in the printer. AS400 Basics Manual . Option G (GO) Begin processing the current file after loading the form type. you run the risk of some other job printing on your labels before you can remove them from the printer. no message is sent. The computer sends you a message and tells you that the file (the labels) on your output queue requires form type LABELS to be loaded on your printer. Ignore Your printer in most cases is defined with a forms type of *STD. Typically all output going to a printer specifies forms type *STD and the computer is thinking *STD. By changing the forms type to LABELS. all is well and the report prints out with no message.” Then load your labels. If you send labels to print. The forms type is not changed. respond to the message with an I. Don’t send anything to the printer. If it matches the printer forms type. Option I (Ignore) Ignore the request to load the form type. If you respond with an I to ignore. The computer thinks you now have labels in your printer so it changes the forms type currently specified (in most cases *STD) to the new forms type (in this case LABELS) and begins printing the labels.Forms Type Msg: Go vs. Therefore. Print the file on the current form type. It stays *STD unless you change it. If you have limited users sending jobs to print. The message provides you with several options on how to respond to this message.

Press the <Page Down> key to see the additional parameters. AS400 Basics Manual . May 2006 . Press <ENTER>. Locate the report or document. Type a 2 (change) in the Opt field to the left of the file name(s) and press <ENTER>.Print Page Ranges Enter option 1 = Work with your spooled output files. Press the <F10> = Additional parameters key.Page 14 of 16 Revised.

AS400 Basics Manual . May 2006 .Enter the starting page of the page range and the ending page of the page range. Press <ENTER>.Page 15 of 16 Revised.

Press <ENTER>. The cursor is positioned to the Printer. Replace *OUTQ or the printer name with the name of the printer on which you want the document to print. Type a 2 (change) in the Opt field to the left of the file name(s) and press <ENTER>. AS400 Basics Manual . Press <ENTER>.Page 16 of 16 Revised. Locate the report or document.Changing Printers Enter option 1 – Work with your spooled output files. May 2006 .

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