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2012-04-11_HUD_to_CEG_(SSHA)

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Sen. Grassley's Saratoga Springs Housing Authority documents
Sen. Grassley's Saratoga Springs Housing Authority documents

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us, IH<:PARTMENT

OF HOUSING AND URBAN WASHINGTON. IX 20410·1000

DEVELOPMENT

\SSISTANT SECRETARY FOR CONGRESSIONAL AND INTERGOVERNMLNTAL RElA liONS

1
The Honorable Charles E. Grassley Ranking Member Committee on the Judiciary United States Senate Washington. DC 20510-6275 Dear Senator Grassley: I am writing in response to your letter to Housing and Urban Development (HUD) Secretary Shaun Donovan of February 16, 2012 concerning the Saratoga Springs Housing Authority (SSHA). As you know, under our system of federalism, public housing authorities (PHAs) are entities created and governed by state and local governments, not by HUD or the federal government. Such state and local governments, through the boards they appoint, accordingly have a primary oversight responsibility with respect to PHAs. At the same time, as I have noted in previous letters, HUD is committed to taking effective action to implement and strengthen our stewardship of federal funds provided to PHAs in order to protect the interests of residents and taxpayers. As outlined below. that is the approach that has been and is being followed with respect to SSHA. Initially, your letter asks about HUD's oversight role with respect to SSHA. As with other PHAs, and as detailed in previous letters, Hl.Jl) undertakes regular, systematic oversight of SSHA, including review of its annual financial statements, physical inspections of federal public housing inventory and designation under the Public Housing Assessment System (PHAS). In addition, fact-specific triggers lead to more targeted oversight of PHAs, based on such factors as credible complaints and media reports. Such oversight involves HUD Field and Headquarters staffas appropriate. HUD also works in partnership with our Office of Inspector General (OIG). refers cases to OIG as appropriate, and considers carefully any recommendations concerning specific PHAs that result from its audits and investigations. In the case of SSHA, several media and other reports earlier this year have led to targeted oversight that has been and is being undertaken by our Buffalo Field Office. Specifically, after receiving reports alleging that the SSHA Executive Director (ED) had hired his son and daughter without the execution of a conflict of interest waiver, HUD's Buffalo Field Office wrote to SSHA on the matter on January 12, 2012. Further investigation confirmed the allegations with respect to the ED's daughter, although the ED's son had been hired before the ED began serving in that position but was promoted under the ED. HUD's Buffalo Office wrote to the SSHA Board Chairman on March 14,2012 to inform him of HUD's determination that the SSHA had violated its Annual Contributions Contract with HUD by hiring the daughter without a valid waiver. The Buffalo office also directed SSHA to submit a board resolution, signed by the board secretary, including a specific explanation of what "good cause" justified the hiring and a written legal opinion from SSHA counsel that the hiring of the ED's daughter, as weil as the promotion of his son, did not conflict with state and local Jaw. The March 14 letter requested that the documents be provided within 30 days. Copies of the March 14 letter and related correspondence are enclosed with this letter. In HIJD's Buffalo e-rnailed SSHA late news relating to SSHA travel expenses, to which SSHA responded by stating that almost all the questioned travel was paid for with non-federal funds. On March 22, HUD's Buffalo office letter a

www.hud.gov

espanol.hud.gov

2
specific breakdown of the travel expense items within thirty days, along with copies of Board minutes approving the travel and the Board-approved travel policy, Copies of the relevant correspondence and e-mails are enclosed. After learning of allegations that the SSHA ED had not given new leases to certain tenants as a mechanism to exert influence over them, HUD reviewed information on SSHA non-renewals in 2011-12, and found that all such non-renewals were because the tenant either abandoned the apartment, died, was evicted for non-payment or incarceration, gave notice to vacate, left the apartment to attend rehabilitation, or abandoned the apartment with rent due. HUD will investigate further if it receives specific information corroborating or elaborating on the allegations. The information above responds to questions 1, 4, 7, and 9 in your letter. With respect to the remaining questions on SSHA raised in your letter and subsequently by your staff: • Enclosed with this letter are copies of the latest available SSHA financial statements, which do not indicate that SSHA has any nonprofit affiliates. HUD does not have a copy of the SSHA ED employment contract but that information should be available from SSHA, which we understand has released the contract pursuant to the state freedom of information act. As you may be aware, the SSHA Board recently voted not to extend the ED's contract and announced that it is conducting a full review of SSHA' s operations and salaries, including arranging for a comparability study with respect to the ED's salary. With respect to your request for information on funds provided to SSHA under the American Recovery Reinvestment Act (ARRA) and how they were used, SSHA received $577,224 under ARRA, all of which has been expended. The funding was used for renovation and other work at two SSHA properties, including upgrading the security system, replacing exterior siding, replacement of stoves and refrigerator and kitchen replacement, electrical pole lights, and new doors at Jefferson/Vanderbilt Terrace, and repairing the front entrance and upgrading the security system at Stonequist Apartments. HUD does not have copies of SSHA legal, consulting, and professional services bills, but such information should be available from SSHA. Copies of relevant e-rnails and correspondence between HUD and SSHA are enclosed with this letter. With respect to your staff's February 23 e-mail asking about a news article claiming that the SSHA ED stated that HUD had refused to approve the use of funding to hire an exterminator to address the bedbug problem in Stonequist Apartments, this claim is not correct. In fact, HUD's Buffalo Field Office informed SSHA that it is required to provide "decent, safe, and sanitary" housing to tenants, that bedbugs generally should be handled the way that other pests are handled, that most housing authorities "are covering the costs of professional exterminators," that the issue "should be addressed in your admin plan or maintenance policy," but that there was no additional HUD funding available tor treatment of bedbugs. A copy of the relevant email exchange is enclosed.

3 Again, Secretary Donovan and the Obama Administration are committed to effective stewardship of federal funds designed to provide low income families with quality affordable housing. I trust that this letter and the enclosed materials will answer your specific inquiries. Thank you tor your interest in the Department's programs and activities. Sincerely,

Peter A. Kovar Assistant Secretary for Congressional and Intergovernmental Relations Enclosures Cc: HUD Office of Inspector General

U.s. Department 01' Housing and Urbara Development
Buffalo OffICe 465 Main Street Buffalo, New York 14203-1780 (716) 551·5755

~AN l2 2012,
Mr. Dennis Brunelle Chairman Saratoga Springs Housing Authority 3 Holly Drive Saratoga Springs, NY 12866 Dear Mr. Brunelle:

Board of Commissioners

It has recently come to our attention that actions taken by Mr. Ed Spychalski, Executive Director, Saratoga Springs Housing Authority, may have violated the terms and conditions of the Consolidated Annual Contributions Contract (ACC) between the U. S. Department of Housing and Urban Development (HUD) and the Saratoga Springs Housing Authority (SSHA). Specifically, we are referring to Section 19, paragraph (B)(l)(ii) that prohibits the SSHA from hiring an employee in connection with a project under the ACC if the prospective employee is an immediate family member of any person who is an employee of the SSHA who formulates policy or who influences decisions with respect to the project(s).
Information made available to us indicates that Mr. Spychalski has hired his son and daughter. This action is a violation of ACC unless the requirements of Subsection (B) were waived by SSHA Board of Commissioners for good cause, provided that such waiver is permitted by State and local law. Within 10 days of the date of this letter. please advise this Office whether or not the SSHA Board of Commissioners has granted a waiver of Section 19, Subsection B regarding the employment of Mr. Spychalski' s immediate family members. If such a waiver has been granted, please provide this Office of copies of all related documents including Board minutes and Board resolutions. If you have any questions regarding this matter, please contact Jan Galena, Public Housing Revitalization Specialist on 716-551-5755, ext. 5413. Sincerely •
./)

Lisa ¥-.:Pugliese Director Office of Public Housing, 2CPH 2CPH:Ga!ena~2112

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SARATOGA SPRINGS HOUSING AUTHORITY
One South Federal Street Saratoga Springs, NY 12866
Telephone: (518) 584-8600 Fax: (518) 583-3006

February 1, 2012

rEB 02

2012

Ms. Usa M. Pugliese Director of Public Housing Buffalo Office, Region II 465 Main St Lafayette Court Buffalo, NY 14203-1780

Dear Ms. Pugliese, In response to your request dated January 12, 2012, enclosed please find the required document pertaining to Section 19, subsection B of the ACC for required employment. I would hope any questions regarding this matter are answered. If I can be of any other assistance, please do not hesitate to call.

Cc: Joan Spilman - Field Officer Director

Executive Director; Edward Board of Commissioners:

Spychalski Dennis Brunelle- Chairman
Sister Charta Miles
rA~~iA~

legal

Counsel: John Hicks
Resident

Johanna Oushlek- Co Chairman, Eric Weller

Comrrussioner

SARATOGA SPRINGS HOUSING A UTHORITY
One South Federal Street Saratoga Springs. NY 12866

Te~phone: (518)~

Fax: (518) 583-3006

l, Dennis Brunelle. Chairman of the Board of Commissioners of the Saratoga Springs Housing Authority. as of January 31. 2012. canvassed our board and the majority of our board are in favor of continuing the employment of Nina Krupski (former Spychalski) for good cause with the Saratoga Springs Housing Authority. pursuant to section 19. subsection 13, of Part A of a Consolidated Annual Contributions Contract Between Housing Authority and the United States of America. Ms. Krupski works under the direction of the accountant, Cindy Gaugler. The undersigned further acknowledges that Johnathon Spychalski was hired for employment prior to Ed Spychalski being appointed to the Executive Director position. and that therefore no action is required. Dated: January 31,2012

Executive

Director:

Edward J. Spychalski Dermis Brunelle- Chairman Sister Charla Commins Lillian Miles

Legal Counsel:

John Hicks Resident Commissioner

Board of Commissioners:

Johanna Dushlek - Co Chairman. Eric Weller

(

I

465 Main Street
Buffalo. New York 14:203-1180

Buffalo Office
551·5155

U.S. Departlneat of Housing ami Urbaa Developmeat

MAR 142012
Mr. Dennis Brunelle Chairman Saratoga Springs Housing Authority Board of Commissioners One South Federal St. Saratoga Springs, NY l28664206 Dear Mr. Brunelle: This is in response to correspondence received from the Saratoga Springs Housing Authority (SSHA) dated February 1, 2012 regarding the possible violation of the terms and conditions of the Consolidated Annual Contributions Contract (ACC) between the U. S. Department of Housing and Urban Development (HUD) and the SSHA. Specifically, we are referring to Section 19, paragraph (B)(I)(ii) that prohibits the SSHA from hiring an employee in connection with a project under the ACC if the prospective employee is an immediate family member of any person who is an employee of the SSHA who formulates policy or who influences decisions with respect to the project(s). Please he advised that it has been determined that because no waiver was issued before Mr. Spychalski's daughter was hired, the SSHA violated the ACC. The statement submitted by the SSHA dated January 31 , 2012 was not signed by you, but was initialed for you by "cg," This statement is not sufficient to meet the requirements of a waiver of Section 19, paragraph (B)( I )(ii) of the ACC. Because the waiver is occurring after the fact, the statement should be in the fonn of a board resolution. signed by the board secretary, with a list of how each board member voted. The minutes of the board meeting, or the resolution itself, should explain specifically what "good cause" justified the hiring. Because State and local law issues are implicated, the board was required by the ACC to examine State and local law with its counsel in this regard. As a result, we also request a written legal opinion from the SSHA counsel that the hiring of Mr. Spychalski's daughter and the promotion of his son do not conflict with State and local law. To avoid any further appearance of impropriety and in an effort to maintain transparency and accountability in the administration of your public housing program and Federal funding, we request that you submit the requested documents as soon as possible but no later than 30 days from the date of this letter. Sincerely.

Director OffiCe of Public Housing, 2CPH
cc: Honorable Scott T. Iohasoa, Mayor

t!1.;t:1/ .r
I

2C~ena:jmg:3114112 CC&OnlGalena 2CPH
Galena

2CPH Daniels

From: Cindy Gaugler (mailto:cindygaugler@yahoo.com]
Sent: Tuesday, January 31, 2012 8:22 AM
To: lalley, Ed M Cc: Ed; Dennis Brunelle Subject: Fw: Albany TU: Records detail Saratoga Springs Housing Authority's travel tab

Hey Ed -- as you probably already know already from my REAC submissions-- for example the 6/30/11 -- of the $28423 spent on travel for that fiscal year -- $3584 was for HCV training, $2757 was booked for amp I; $2805 for booked for amp 2 and all of the rest ($19276) was booked to central office; including 100010 of the travel for the executive director and the chairman of our board. Not that anyone from our city would understand, but as you would understand, the bulk of our travel is booked to central office with non-federal funds. Just wanted to clarify to someone who would know what I was talking about. Cindy

--- Forwarded Message --From: Ed - SPAM <espychalski-spam@saratogaspringspha.org> To: 'Cindy Gaugler' <cindygaugler@yahoo.com> Sent: Tuesday, January 31,20127:09 AM Subject: FW: Albany TU: Records detail Saratoga Springs Housing Authority's travel tab

From: Lalley, Ed M fmailto:ed.m.lalley@hud.govJ Sent: Monday, January 30,20122:39 PM To: 'Ed Spychalski' Cc: Pugliese, Lisa M Subject: FW: Albany TU: Records detail Saratoga Springs Housing Authority's travel tab Hello Ed, We have just been made aware of the below news article. In order to respond to any questions that may be addressed to this Office concerning this article, we are requesting that you provide us with the following documentation at your earliest convenience: 1.) Copies of the Board Minutes approving the following travel (dates are approximates):

A) January 2010 PHADA Conference in Florida. B.) February of March 2010 PHADA Convention in Washington C.) May 2010 for a conference in las Vegas, D.) May 2011 trip to New Orleans. E.) 2nd half of 2011 for another trip to Washington DC.

DC.

2.) Copy of your Board approved and dated Travel Policy that was in

at the

If

Gould

or scan and for attention to matter.

Records detail Saratoga Springs Housing Authority's travel tab Records detail billings for conferences, By DENNIS YUSKO, Staff writer Published 11 :39 p.rn., Friday, January 27, 2012 SARATOGA SPRINGS - Members of the Saratoga Springs Housing Authority might have been able to wipe out all the bedbugs from the city's public housing for less than what they spent on travel, lodging and training in the last two years. The director, board chairman and employees billed $31,875 in 2011 and $25,186 in 2010 for travel, lodging and training costs, according to the housing authority, which released its travel ledger this week under the state's Freedom of Information laws. Director Ed Spychalski, who makes $152,000 a year, and Dennis Brunelle, chairman of the housing authority's Board of Commissioners, took many of the trips together, ringing up four-digit expenses for stays in las Vegas, New Orleans, Florida and more, according to the ledger. Board member Eric Weller and receptionist Kathy Peterson went to training and conferences in las Vegas and other locations, and Spychalski's daughter, Nina Krupski, who he hired as housing assistant, and tenant relations employee Katie Sicko claimed reimbursements, for hotel costs in Washington, D.C., the records show. Only some of the trips were listed as mandatory. In an interview Friday, John Kaufmann, one of the authority's strongest critics, knocked Brunelle for the travel costs. "That a board president would spend $17,000 on travel and training over two years, yet can't afford to deal adequately with a bedbug infestation simply makes no sense," said Kaufmann, 65, former executive director of the Saratoga County Economic Opportunity Council. "Given all the cutbacks everywhere else, the idea of spending this kind of money to send a board member and receptionist around the country is hard to understand.
If

training in Vegas, other cities

Brunelle sought reimbursement for several thousand dollars worth of travel and training in 2010 and 2011, though the exact amount couldn't be determined because he shared some bills with Spychalski, housing authority records say. Bug control experts have pegged the cost of cleaning up bedbugs in the 176-unit Stonequist Apartments at between $25,000 to $40,000, though the extent of the problem is not known. Bedbugs first arrived in the tower in July, residents say. Housing authorities started treating apartments with insect-killing powder a few weeks ago, and say the problem is confined to less than 20 apartments. But residents say months of inaction allowed an infestation to occur.

The city's housing authority manages 377 federally subsidized housing units on a $2.1 million operating budget that relies on rents and $795,807 in federal money. State public housing law permits authority members compensation for necessary and work-related traveling expenses. But the small housing authority's travel budget has further outraged its critics, who say some of the trips, Spychalski's employment of family members and unapproved salary increases underscore a lack of oversight over the agency. Travel records show Spychalski and Brunelle spent $2,838 plus $400 each to attend a Public Housing Authority Directors Association (PHADA) conference in Florida in January 2010. Less than a month later, they attended a PHADA convention in Washington, D.C. at a cost of $1 ,232 plus $440 each, the ledger says. Peterson joined them, according to the records. In May of that year, the three flew to Vegas for a conference at a cost of about $532.50 each. Weeks later, "Dennis-Vegas," "Ed-Vegas" and "Kathy-Vegas" also were billed for $907.20 each, according to the travel log. Spychalski and Brunelle went to New Orleans for $3,465 around May 2011, and later billed thousands for a hotel and other costs in Washington, D.C. They stayed in Florida in the months after bedbugs were first reported in Stonequist, according to the records. In response to a request for comment on Kaufmann's criticisms, Brunelle released a statement Friday through a public relations firm. Brunelle said Spychalski regularly attends HUD conferences for training, "along with a staff member and a member of the board, when possible." The housing authority is assisted through the U.S. Department of Housing and Urban Development and governed by its seven-member local board. Its workers are municipal employees whose pay raises require approval from the City Council, according to state public housing law. The Saratoga Springs Housing Authority has not sought City Council approval for pay raises since 2000, and ceased providing the City Council annual verbal reports about 2007, a year after Spychalski became director, city officials say. Spychalski's pay more than doubled between 2006 and 2011. HUD's Inspector General Office has not audited the city housing authority since 2001, when Gerard Zabala was executive director and Spychalski was project manager. That audit found inadequate controls that led to the unsupported use of $225,481, including $3,334 on travel expenses. The housing authority generally agreed with the findings, and its board adopted a new travel voucher for payment of expenses, according to the audit. HUD rules prohibit the hiring of family members without a board waiver, but the board has no record of minutes showing that it voted for one to hire Krupski. The board was notified of Krupski's hiring and "had no objection" to it, Brunelle said in his statement. Spychalski promoted his son Johnathan, from laborer to a security position without advertising the job or telling the Civil Service Commission. Mayor Scott Johnson and Accounts Commissioner John Franck have scheduled

on

Kaufmann feels motivated by the issue. "The people living in Stonequist are elderly and low-income, and they have nowhere to go," he said. "These are the most vulnerable people in the community." >Reach Dennis Yusko at 454-5353 or dyusko@timesunion.com.> http://www.timesunion.com/local/article/Records-detail-Saratoga-Springs-Housing2763104.php

u.s.

Department of

Urban Development

Buffalo Office 465 Main Street Buffalo. New York 14203~!780 (716) 551~5755

MAR 22 2012
Mr. Edward J. Spychalski Executive Director Saratoga Springs Housing Authority One S. Federal Street Saratoga Springs, NY 12866-4233 Dear Mr. Spychalski: SUBJECT: Breakdown of Travel Documentation for FYE June 30. 2011

In order to address inquiries, that we are receiving. involving allegations of travel expense improprieties, at your Authority, this Office is requesting the following information for FYE June 30, 2011:
A breakdown of the travel expense items, charged to the Public Housing, Section 8 and COCC programs. The total of these costs, for each category, should tie back to the travel expenses found on the FYE June 30, 2011 Financial Data Schedule (FDS). Copies of the Board Minutes approving the above travel information. Copy of your Board approved and dated Travel Policy that was in effect during this time period. We are requesting that the above information be sent, to my attention, by April 23, 2012. If you should have any questions relating to this matter, you may contact Ed Lalley, Financial Analyst at 716-551-5755 ext. 5421. Sincerely.
)

i<\~llA

3/.)~/1).__

Lisa M-:'Pugliese Director Office of Public Housing

www.bud.gov

espanot.hud.gov

From: Seljan, Karen E

Sent: Thursday, December 08, 2011 2:43 PM
To: 'Cindy Gaugler' Cc: Tyler, Thomas E; Lalley, Ed M Subject: RE: HUD 2011-20 Hi Cindy, The handbook you are referring to is for the multifamily program. On the Public Housing no additional money available for treatment of bed bugs.

there is

While HUD has no formal guidance on addressing bed bugs in low income public housing, we are required to provide "decent, safe, and sanitary" housing. ! typically recommend that they be handled the way other pests are handled by the housing authority. My concerns with your procedure for handling them would be that if tenants are not properly trained, they may injure themselves using the equipment or may not properly eradicate the bed bugs. It may be worth looking into training someone on your staff to handle the issue someone who would be able to both detect and treat bed bugs. However they are handled, they should be addressed in your admin plan or maintenance policy, and tenants should be made aware of your policy when they move in. Most other housing authorities I speak to are covering the costs of professional exterminators so long as tenants follow their requirements of the extermination (such as laundering clothing and abiding by the guidance of the exterminators). Some housing authorities are even going so far as to offer assistance for laundering expenses. I am encountering a number of housing authorities who are training someone on staff, or getting creative in ways to minimize costs by treating themselves. However, it is critical to be trained on how to effectively eliminate the bed bugs so that you can successfully eliminate them. If you have any additional questions, please let me know. Thanks, Karen

From: Lalley, Ed M

Sent: Thursday, December 08, 2011 10:33 AM
To: 'Cindy Gaugler' Cc: Seljan, Karen E Subject: RE: HUD 2011-20 Cindy, I am forwarding your question to our Engineer Karen Beljan, who will hopefully answer your concern. From: Cindy Gaugler [mailto:cingygg!!9l~r@lyabQQA:QInJ

Sent: Thursday, December 08, 2011 8:24 AM
To: Lalley, Ed M Cc: Ed Subject: HUD 2011-20

Ed some of our tenants say they have bedbugs - we have the HUD video we show them and we bought a bed bug steamer the tenants are allowed to borrow .... BUT legally are we responsible for more? Between the video and the steamer, are we covered? We thought we were until we read HUD 2011-20 where it sounds like we might have to do more .... But this following paragraph taken from the notice sounds like HUD will pay for it??? Please advise with HUD taking away our reserves, what are we required to do? The notice also sounds mixed up -1 think the notice is supposed to be for low rent but the following excerpt talks about section 8 - the notice sounds like it's apples and oranges are all mixed up and we need to know what we are specifically required to do tor our low-rent tenants. Cindy Per 2011-20 page 4 An 01A may contact HUD to request financial resources for bed bug control. The HublPC Director may honor requests for releases from the Reserve for Replacement or Residual Receipts accounts to reimburse an Owner for bed bug treatment. The releases should follow the processes outlined in HUD Handbook 4350.1, Multifamily Project Servicing, Chapters 4 and 25. Owners should be encouraged to make advances (loan without interest) when no reserves are available. HUD may also consider an increased pest control line item in the project's operating budget, if the Section 8 Housing Assistance Payments (HAP) contract allows for budget-based rent setting in accordance with the Section 8 Renewal Policy Guide. However, any request for a rent increase should be part of an ongoing pest prevention program.

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SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011
J

NOTE 1, •

SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES AND ORGANIZATION: Organization - The Saratoga Springs Housing Authority ("The Authority") was established pursuant to the laws of the State of New York to provide low rent housing for qualified individuals in accordance with rules and regulations prescribed by the Department of Housing and Urban Development and other federal agencies. Reporting Entity - The Authority is governed by a Board of Commissioners, five are appointed by the Mayor and two are elected by the tenants and have governance responsibilities over all activities related to low rent housing within the Saratoga Springs Housing Authority. The Authority receives funding from federal government sources and must comply with the applicable requirements of those funding sources. The Authority is not included in any other governmental "reporting entity" as defined in Section 2100 "COdification of Governmental Accounting and Financial Reporting Standards" since the board members have decision making authority, the power to desiqnate management, the responsibility to significantly influence operations, and primary accountability for fiscal matters. The criteria used in determining the scope of the entity for financial reporting purposes are as follows: • The ability of the Board to exercise supervision of a component unit's financial independency. The Board's governing authority extends to financial decision making authority and is held primarily accountable for decisions. The Board appoints the management of the agency, who is responsible for the day-to-day operations, and this management reports directly to the Board. The ability of the Board to significantly influence operations through budgetary approvals, signing and authorizing contracts, exercising control over facilities, and approving the hiring or retention of key managerial personnel.

• • •

16

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS, NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2011

NOTE 1. SUMMARY •

OF SIGNIFICANT

ACCOUNTING

POLICIES AND ORGANIZATION:

The ability of the Board to have absolute authority over all funds of the agency and to have accountability in fiscal matters.

Basis of Accounting - The accompanying financial statements of the Authority have been prepared in conformity with generally accepted accounting principles (GAAP) for governments as prescribed by the Governmental Accounting Standards Board (GASB) which is the standard-settinq body for establishing governmental accounting and financial reporting principles. The Authority has determined that the applicable measurement focus (flow of economic resources) and accounting basis (accrual) is similar to that of a commercial enterprise. As such, the use of enterprise (proprietary) funds best reflects the activities of the Authority. Entities using this method observe all Financial Accounting Standards Board (FASB) Statements and Interpretations in the preparation of financial statements, unless the GASB has specifically addressed the accounting issue in one of its own pronouncements. GASB-20 "Accounting and Financial Reporting for Proprietary Funds and Other Government Entities That Use Proprietary Fund Accounting" addresses the applicability of the various FASS's and allows several options in the use of the FASB's. The Authority applies all applicable FASB pronouncements in accounting and reporting for its proprietary operation. Specifically, all FASB's issued after November 30, 1989, have been reflected in these financial statements. Significant accounting policies are as follows: • Buildings and equipment are carried at cost, less accumulated depreciation. Donated assets are carried at fair market value at the date of donation less accumulated depreciation. Maintenance and repairs are charged to operations. Gains and losses from the sale of equipment are included in income. Depreciation is calculated on a straight-line basis utilizing the assets' estimated useful lives. Premiums year sold. and discounts on bonds are recognized as income or expense in the

Collection losses on accounts allowance method.

receivable

are charged

against income using the

17

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS, NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE

1. SUMMARY OF SIGNIFICANT ACCOUNTING

POLICIES AND ORGANIZATION:

The Authority is a non-profit corporation which is subsidized by the federal government. The Authority is not subject to federal or state income taxes, nor is it required to file federal and state income tax returns. Subsidies received from the Department of Housing and Urban Development or other grantor agencies, for operation purposes, are recorded as revenues for operating expenditures. Investments are limited to U.S. Government Securities, are classified as Held to Maturity, and are stated at cost. Accrued interest is recorded as of the balance sheet date, and the corresponding interest income is recorded in the period earned. Inventories of materials are valued at lower of cost or market with cost being determined on a first-in, first-out basis. In addition, an allowance for obsolete inventory has been recorded if applicable. Certain conditions may exist as of the date the financial statements are issued, which may result in a loss to the Authority but which will only be resolved when one or more future events occur or fail to occur. The Authority's management and its legal counsel assess such contingent liabilities, and such assessment inherently involves an exercise of judgment. In assessing loss contingencies related to legal proceedings that are pending against the Authority or unasserted claims that may result in such proceedings, the Authority's legal counsel evaluates the perceived merits of any legal proceedings or unasserted claims as well as the perceived merits of the amount of relief sought or expected to be sought therein. If the assessment of a contingency indicates that it is probable that a material loss has been incurred and the amount of the liability can be estimated, then the estimated liability would be accrued in the Authority's financial statements. If the assessment indicates that a potentially material loss contingency is not probable but is reasonably possible, or is probable but cannot be estimated, then the nature of the contingent liability. together with an estimate of the range of possible loss if determinable and material, would be disclosed. Loss contingencies considered remote are generally not disclosed unless they involve guarantees, in which case the nature of the guarantee would be disclosed.

18

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS, NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011

NOTE 1. SUMMARY •

OF SIGNIFICANT

ACCOUNTING

POLICIES AND ORGANIZATION:

Costs related to environmental remediation are charged to expense. Other environmental costs are also charged to expense unless they increase the value of the property and/or provide future economic benefits, in which event they are capitalized. Liabilities are recognized when the expenditures are considered probable and can be reasonably estimated. Measurement of liabilities is based on currently enacted laws and regulations, existing technology, and undiscounted site-specific costs. Generally, such recognition coincides with the Authority's commitment to a formal plan of action. Costs related to environmental remediation are charged to expense. Other environmental costs are also charged to expense unless they increase the value of the property and/or provide future economic benefits, in which event they are capitalized. Interfund payables and receivables usually arise when one program acts as a common paymaster, particularly for expenditures which are properly spread over more than one program. The Authority is not involved in internal sales activity, and thus no elimination is required on the Statement of Income and Expenses. Gross interfund receivables for each program are reflected as a current asset under the caption "Interprogram - due from", Gross Interfund payables for each program are reflected as a current liability under the caption "Interprogram - due to",

Use of estimates: The financial statements include some amounts that are based on management's best estimates and judgments. The most significant estimates relate to allowance for uncollectible accounts receivable, inventory obsolescence, depreciation, intangible asset valuations and useful lives, employee benefit plans, environmental accruals, taxes, contingencies, and costs to complete long-term contracts, These estimates may be adjusted as more current information becomes available, and any adjustment could be significant.

Operating Revenues and Expenses: Operating revenue includes rental income, operating grants, management services provided and all other revenue relating to the provision of safe, decent, and affordable housing services that do not result from transactions defined as capital and related financing, non-capital and relating financing or investing activities. Operating expenses include salaries & wages, housing assistance payments, utilities, maintenance, administrative expenses and all other expenses relating to the provision of safe, decent and affordable housing services that do not result from capital and related financing activities.

19

DICKINSON & COMPANY

({fllr
4~

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS, NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011

NOTE 2 - CASH & CASH EQUIVALENTS:

All cash and demand deposits are entirely insured or collateralized. The Department of Housing and Urban Development requires financial institutions to secure the Housing Authority's deposits by pledging governmental securities as collateral. The Housing Authority may waive the collateral requirements for deposits that are fully insured up to $250,000.00 by the Federal Deposit Insurance Corporation (FDIC). Cash and cash equivalents consist primarily of cash on deposit. certificates of deposit, money market accounts, and investment grade commercial paper that are readily convertible into cash and purchased with original maturities of three months or less. Cash balances in the bank at June 30, 2011 consist of the following: Restricted cash of $61,197 represents Tenant Security Deposits. It also contains unrestricted cash consisting of the following:

Type of Account Cash/Chkng Petty Cash TOTAL

Public

low Rent Housing

Hsng Choice Voucher

Sheltr Plus Care

Central Office

$1,524 __ 0 ~

$60,777 $60.777

7,752

$45,988 600 $46,588

~

20

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS. NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011

NOTE 3.

INVESTMENTS: The following table, which represents the types of investments made during the period, but not necessarily owned as of the end of the period, presents the carrying amount and fair value of investments by type and categorizes the carrying amounts as follows: Category 1 are those which are insured or registered, or held by the Authority or its agent in the Authority's name. Category 2 are those which are uninsured and unregistered, with securities held by the counterparty's trust department or agent in the Authority's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counterparty, or by its trust department or agent but not in the Authority's name:

Category 1 Government Securities Bank Savings a CDs Total 0 2,750,898 2,750,898

Category 2

Category 3 0 0 0

Reported Amount 0 2,750,898 2,750,898

Fair Value 0 2,750898 2,750,898

0
0 0

NOTE 4.

FIXED ASSETS: land, structures and equipment are stated at cost. Donated assets are stated at fair market value as of the date of donation. Renewals and betterments that materially extend the life of the assets are capitalized. The capitalization threshold for fixed assets is $1,000. Depreciation is computed for financial statement purposes on a straight-line basis over the estimated useful lives of the related assets. The estimated useful lives of the depreciable assets are: Estimated Useful Uves 40 years 10 years 7 years 5-7 years

Buildings and Improvements Appliances Furniture & Fixtures Machinery & Equipment

21

DICKINSON & COMPANY

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS, NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30,2011 NOTE 4, FIXED ASSETS:

The changes in fixed assets, net of accumulated depredation, are as follows: Balance 7/1/10 Non-Depreciable: Land Construe in Progress Subtotal Non Depree Depreciable: Building Dwelling Equip. Nondwlling Equip Subtotal Depree. Accum. Depreciation Capital Assets Net $ Additions
Reductions

Balance 6/30/11

s
14,715,340 222,396 353,300 299,167 1,977 70,950 372,094 (434,803} $ (62.709)

146,351 0 146!351

15,014,507 224,373 424,250 15,663,130 (10,591,529) ~ 5.217.952

15,291,036 (10,156,7262 $ 5,280.661

NOTE 5 - COMMITMENTS: The Authority is engaged in various modernization programs, funded through capital grants. In conjunction therewith, the Authority has entered into various construction contracts. The Authority has also engaged various vendors and service providers to support the Authority operations. NOTE 6 - ACCRUED PAYMENT IN LIEU OF TAXES: In connection with the Owned Housing Program (NY-020) and as part of the Cooperation Agreement with the City of Saratoga Springs, the Authority is obligated to make annual payments in lieu of property taxes based on the lesser of assessable value times the current tax rate or 10% of the dwelling rents net of utilities expense. At June 30, 2011, $48,479 has been accrued for the fiscal year then ended. NOTE 7. COMPENSATED ABSENCES: Employees of the Authority are entitled to compensated absences depending on job classification, length of service, and other factors. There was $176,387 accumulated, accrued compensated absences at June 30, 2011, which includes the employer's share of FICA and Medicare expenses.

22

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS, NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 8 - CONTINGENCIES: The Authority receives significant assistance from the Federal government in the form of grants and entitlements. Receipt of grants is generally conditioned upon compliance with terms and conditions of the grant agreements and applicable Federal regulations. including the expenditure of resources for eligible purposes. Substantially all grants are subject to either the Federal Single Audit Act or to financial and compliance audits by grantor agencies of the Federal government or their designees. Disallowances by Federal program officials as a result of these audits may become liabilities of the Authority. NOTE 9 - CONCENTRATION OF RISK:

The risk of loss in the operation of a housing authority is significant. The Authority has addressed these risks through the purchase of a commercial liability insurance policy with a $2,000,000 blanket limit which covers equipment breakdown with a $250,000 limit (including boilers), contents with a limit of $500,000, water damage with a limit of $50,000 and loss of rents with a $750,000 limit. There is a commercial property policy with coverage of $24,380,500 on the Authority's buildings. There is also a $75,000 limit of coverage for employee dishonesty. There is also an automobile policy covering all authority owned vehicles with a $1,000,000 limit per vehicle. NOTE 10- PENSION PLAN: Plan Description The Saratoga Springs Housing Authority participates in the New York State and Local Employees' Retirement System (ERS). This is a cost-sharing multiple-employer retirement system. The system provides retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSRSSL, the Comptroller of the State of New York (Comptroller) serves as sole trustee and administrative head of the System. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the Systems and for the custody and control of their funds. The Systems issue a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to the New York State and Local Retirement Systems, Gov. Alfred E. Smith State Office Building, Albany. NY 12224.

23

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS, NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011

NOTE 10- PENSION PLAN: (cont'd) Funding Policy The System is noncontributory except for employees who joined the New York State and Local Employees' Retirement System after July 27, 1976 who contribute 3% of their salary. Under the authority of the NYSRSSL, the Comptroller shall certify annually the rates expressed as proportions of payroll of members, which shall be used in computing the contributions required to be made by employers to the pension accumulation fund. The Housing Authority's contributions made to the Systems were equal to 100 percent of the contributions required for each year. Since 1989, the System's billings have been based on Chapter 62 of the Laws of 1989 of the State of New York. The legislation requires participating employers to make payments on a current basis, while amortizing existing unpaid amounts relating to the System's fiscal years ending March 31, 1988 and 1989 (which otherwise were to have been paid on June 30, 1989 and 1990, respectively) over a 17 year period, with an 8.75% interest factor added. Local governments were given the option to prepay this liability.

NOTE 11 - POST RETIREMENT

EMPLOYEE

BENEFITS

In addition to providing pension benefits, the Authority is to provide health care to eligible retirees. Employees become eligible for this benefit after meeting minimum service requirements. The Authority's plan for post retirement health benefits has no assets due to the nature of the plan. The following table provides a reconciliation of the changes in the plan's benefit obligation and fair value of assets for the year ended June 30, 2011 and a statement of the funded status as of June 3D, 2011:

24

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS, NEW YORK NOTES TO THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011

NOTE 11 - POST RETIREMENT

EMPLOYEE

BENEFITS

Unfunded Accrued Liability Unfunded Liability at Beginning of Year Service Cost at Year End Pay-As-You-Go Benefits Interest on Unfunded Accrued Liability Unfunded Actuarial Accrued liability

$ 693,148
17,627 (28,693) 40,728

.LI22..821
of Financial Position amounted to $13,425 at

The amount recognized June 30,2011.

;n the Statement

The following table provides the components the year ended June 30, 2011:

of net periodic benefit cost for the plan for

Service cost Amortization of Unfunded Liability Total Annual OPEB Cost Pay-As-You-Go Benefits at Year End Net periodic post retirement benefit cost

$ 17,627
24,491 42,118 (28.693)

$ 13.425

NOTE 12 - SUBSEQUENT

EVENTS 16,2011, the date

Management has evaluated subsequent events through September which the financial statements were available to be issued,

25

DICKINSON & COMPANY

({tfll;
/.ffi~

Dickinson & Con1p-any
CERTIFIED PUBLIC ACCOUNTANTS
439 ~I;\PLE A VENUE S,~RATOGA SPRINGS, NEW YORK 12866-5503 5185871136 . Fax 518 587-1140 RICHARD DICKINSON. CPA

:'Also Admitted In
New Hampshire

2 WASHINGTON SQUARE GREENWICH, NEW YORK 12834
518 692-8099 . Fax 518 692·8091

Independent Auditor's Board of Commissioners Saratoga Springs Housing Authority Saratoga Springs, New York

Report United States Department of Housing and Urban Development Lafayette Court 465 Main Street Buffalo, New York 14203

We have audited the accompanying financial statements of the business-type activities of the Saratoga Springs Housing Authority as of and for the year ended June 30, 2011 which collectively comprise the Saratoga Springs Housing Authority's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Saratoga Springs Housing Authority's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial posttlon of the business-type activities of the Saratoga Springs Housing Authority as of June 30, 2011, and the respective changes in financial position and cash flows for the twelve months then ended in conformity with generally accepted accounting principles accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our reported dated September 16, 2011 on our consideration of the Saratoga Springs Housing Authority's internal control over financial reporting and our test of its compliance with certain provisions of laws, regulations, contracts and grants. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing. and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Governmental Auditing Standards and should be considered in assessing the results of our audit. 6

INSTITUTE OF CERTWmD

and

YORK STATE SOCIETY

CERTIFIED PUBIAC

Management's discussion and analysis is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the basic financial statements that collectively comprise the Saratoga Springs Housing Authority's basic financial statements. The supplementary information is presented for purposes of additional analysis and is not a required part of the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and is also not a required part of the basic financial statements of the Saratoga Springs Housing Authority. The financial data schedule and the schedule of expenditures of federal awards have been subjected to the auditing procedures applied in the audit of the basis financial statements and, In our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. This report is intended for the information of management and the United States Department of Housing and Urban Development, and Is not intended for any other purpose. However, this report is a matter of public record and its distribution is not limited.

~/(!g,#~#.~

ar~<

Saratoga Springs, Ne/~k' September 16, 2011

7

DICKINSON & COMPANY

~UJV
~~

439 MAPLE AVENUE SARA TOGA SPRINGS, NEW YORK 12866·5503
518587-1136 . Fax 518587-1140

RICHARD DICKINSON. CPA *Also Admitted In
New Hampshire

2 WASHINGTON SQU,\RR GREENWICII, NEW YORK 12834
518 692·8099 . Fax 518 692·8091

Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards United States Department of Housing and Urban Development Lafayette Court 465 Main Street Buffalo, New York 14203

Board of Commissioners Saratoga Springs Housing Authority Saratoga Springs, New York

We have audited the financial statements of the Saratoga Springs Housing Authority as of and for the year ended June 30, 2011, and have issued our report thereon dated September 16, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control OVer Financial Reporting In planning and performing our audit, we considered the Saratoga Springs Housing Authority's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Saratoga Springs Housing Authority's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Saratoga Springs Housing Authority's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, In internal control, such that there is a reasonable possibifity that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 8

\!E\IBER: AMERICAN

OF

and

YORK

SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS

A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control. Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses, We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters

As part of obtaining reasonable assurance about whether the Saratoga Springs Housing Authority's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However; providing an opinion on compliance with those provlslons was not an objective of our audit and, accordingly we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. This report is intended for the information of management, federal awarding agencies and pass-through entities. However, this report is a matter of public record and its distribution is not limited.

Saratoga Springs, New York September 16,2011

9

Dickinson
439 MAIlLE AVENUE SARATOGI\ SPRINGS. NKW YORK l2866·5503 518 587·1136 • Fax 518 587-1140

& Con1pany
2 WASHINGTON SQUARE GREENWICH, NEW YORK 12834 518692·8099 . Fax 518692·8091

CERTIFIED PUBLIC ACCOUNTANTS
RICHARD DICKINSON, CPA *A180Admitted In
New Hampshire

Report on Compliance With Requirements That Could Have a Direct and Material Effect on Each Major Program and Internal Control Over Compliance in Accordance with OMB Circular A-133 Board of Commissioners Saratoga Springs Housing Authority Saratoga Springs, New York United States Department of Housing and Urban Development Lafayette Court 465 Main Street Buffalo, New York 14203

Compliance We have audited the Saratoga Springs Housing Authority's compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the Saratoga Springs Housing Authority's major federal programs for the year ended June 30, 2011. The Saratoga Springs Housing Authority's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the Saratoga Springs Housing Authority's management. Our responsibility is to express an opinion on the Saratoga Springs Housing Authority's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained In Government Auditing Standards, issued by the Comptroller General of the United States; and OMS Circular AM133.Those standards and OMS Circular AM133require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Saratoga Springs Housing Authority's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the Saratoga Springs Housing Authority's compliance with those requirements. In our opinion, the Saratoga Springs Housing Authority complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2011.

10

.\IE\!BER:

CgRTIFIED

and

YORK STATE SOClETi' OF CERTIFIED PUBlJC

Internal Control Over Compliance The management of the Saratoga Springs Housing Authority is responsible for establishing and maintaining effective infernal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the Saratoga Springs Housing Authority's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine the auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purposes of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Saratoga Springs Housing Authority's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency. or combination of control deficiencies, in . internal control over compliance such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. This report is intended solely for the information and use of the management of the Saratoga Springs Housing Authority, others within the entity, federal awarding agencies, and passthrough entities and is not intended be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited.

Jle.t,</,y,-,

I tZT;;A

Saratoga Springs, New York September 16, 2011

11

DICKINSON & COMPANY

SARATOGA SPRINGS HOUSING AUTHORITY SARATOGA SPRINGS, NEW YORK SCHEDULE OF EXPENDITURE OF FEDERAL AWARDS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 U.S. Department of Housing and Urban Development:

U.S, Department

of Housing

and Urban Development: Major Program

Federal Grantor/Program Low Income Housing Operating Subsidy

Title

CFDANo.

Expenditures

14.850a 14.871 14.870 14.238 14.872

Yes Yes No No Yes

$

795.805 440.960 83.344 97.906 403,128

S8 - Housing Choice Voucher Resident Opportunity & Supp. Svcs Shelter Plus Care Capital Fund Grant Program Total Federal Financial Assistance

~:L§2LH3

Note A - Basis of Presentation This Schedule of Expenditure of Federal Awards includes the federal grant activity of the Saratoga Springs Housing Authority and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements.

See accompanying

notes and auditor's report. 26

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SARATOGA SPRINGS HOUSING AUTHORITY STATEMENT OF CASH FLOWS JUNE 30,2010 TOTAL REPORTING ENTITY

CASH FLOWS FROM OPERATING ACTIVITIES: Cash from providing services Cash received from HUD Operating Grants Cash receipts other Cash payments for goods and services Cash payments to employees & benefits Cash payment - Payment in lieu of Taxes Net Cash Provided by Operating Activities

$

878,975 1,494,878 393,136 (1,344,992) (867,194) (43,768) 511,035

CASH FLOWS FROM FINANCING Change in Investments (net)

ACTIVITIES:

CASH FLOWS FROM CAPITAL & RELATED FINANCING ACTIVITIES: Cash received from Capital Grants Purchase of Fixed Assets Sale of Assets Net Cash Used by Investing Activities Net Increase (Decrease) Cash at Beginning of Year Cash at End of Year RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES: Excess of revenues over expenditures Less: Prior Year Adjustment Add back Depreciation less: Cash received for Capital Grants Adjustments to reconcile excess/deficiency of revenues over expenditures to net cash provided by operating activities: (Increase) decrease in: Accounts receivable Inventories Deferred Charges Increase (Oecrease) in: Accounts payable Security deposits Deferred revenue Accrued liabilities Accrued Compensated Absences Net Cash provided by Operating Activities in Cash

308,386 (408,756) 230 (100,140) 410,895

2,517,841
2,928,736

268,098

471,236
(308,386)

(16,178) 1,271 4,234 28,281 (3,750) 44,357 12,676

15
See accompanying notes and auditor's report

DICKINSON & COMPANY

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