Peachtree Complete Instructions

Obtain Demo Version of Peachtree Complete
1. Go to Peachtree Homepage. This page is constantly changing so it may look different: A “peachtree” homepage will appear. Select “” Enter your name and address.

2. 3. 4.

Basic Windows Instructions
_ Minimize Do not use to exit from a command. The program will say that other operations are opened and you will not be able to exit the program.

Maximize or enlarge - If you minimize you will need to enlarge to close it.


Close -

Use to exit from each command

Peachtree Action Buttons
(See Descriptions below) (from Screen Display)

FIGURE 2: Icons

Install the Peachtree Accounting Software
1. 2. Run D:\Setup.exe. After a couple of screens just click on OK or next. Select Setup Type: Click on Standard Select Location: Program C:\Peachtree Data: C:\Peachtree Click next Accounting folder: Peachtree Accounting, Click Next Thank you screen on top, Copying program files on bottom. Set-up Complete Screen. Put a check b “Yes I would like to start Peachtree Acctg.” Click on finish. Register Later. You have 10 times to finish before registering. Click on OK.

3. 4. 5. 6.

Federal ID # State ID # State Unemploy # Business Type: 95-123456 235-123456 235-123456 Corporation . Accounting Periods . Chart of Accounts.See Generic Data 3.Accrual 4. Posting Method – Real Time 5. Company Name and address 2.12 Click Next 3.Create Your Company Create New Company 1. Introduction Screen: You will need 1. Click on “Set up New Company” 2. Accounting Method.

Click Next 4. Chart of Accounts – Click on radio dial “Build your Own Company”. Click next .

Accounting Method: Accrual.5. Next . Next 6. Posting Method: Real Time.

Accounting Periods: 12 monthly accounting periods. Next 8. Monthly Accounting Periods: Beginning 1st Fiscal Year? July 1st month? July Payroll: 2000 .7.

. Click Finish: Creating Data Files 10.9. Click on box in front of Main File to check it. Follow the Set-up Checklist. Checklist appears. Click on the words to go to that Main File Maintenance.

Add Chart of Accounts 1. Use the Magnifying Glass to see the list of what you have entered. Add Account ID = Account Number Add Description = Account Name Account Type = Account Classification (Use the down arrow button to find the various classification) 4.11. Click OK to get out. 2. Click on Save For next account click on New and follow steps 1-4. . 3. 5.

3. 4. 2. 2. 3. Select Save. Select Reports – General Ledger Select Chart of Account Select screen to view the report first.Print Chart of Accounts 1. . 4. then the Chart of Accounts.. Change any field to change except the account number. To Correct Chart of Account 1. OK Select the printer icon if the report looks OK. Enter the account number. Select the “Maintain” pull down menu.

To delete a Chart of Account 1. integration accounts .Chart of Account. General Ledger Defaults. Select Maintain--. 3.Rounding is Account 999. Set-up System Information 1. Customers Payment terms. 2. Enter the account number. 2. Save Check the inactive box if the account has historical data but is no longer used. Select the delete icon (trash can).

Under Statement defaults you can check the default values and change it to whatever you would like. Select Tasks--General Journal Entry . integration accounts. 5. Other defaults that may be used in other companies would be the Aging periods. Enter General Journals 1.3. 4. Also enter aging under the Account aging tab. A/P defaults: Payment terms. finance charges and pay methods.

Make the necessary changes. New Magnifying Glass Correcting a Journal Entry 1. Enter the journal entry using the tab key to move from each field. Removes .2. You can add and delete as you want and use the same reference number. Select New and add the data for this new account.deletes a highlighted line. There is no control here. 3. Select Post. Once the journal entry is correct select "Post". . Delete. Select Edit. Select the field to change.deletes the entire journal entry. You can add an account "on the fly" while in the General Journal entry mode. Click on the magnifying glass to bring the "Add" mode. You can change any field by moving the mouse and clicking on the field to change.

000 to the cash account before writing checks. . Select Task--select Reconcile accounts. Complete the form as can be seen from the example below.Record the $10.

Enter Vendors 3. select the icon on the screen labeled "Beginning Balances" in the General tab. When there is beginning balances in other companies. 4. Select Maintain---Vendors 2. Select Maintain then Customer/Prospects . then new for the remaining vendors.Set up A/P Enter Vendors 1. Set up A/R Enter Customers 1. Select Save.

Enter the data for each customer. Enter Sales Defaults Set-up Inventory Items .1 2 2. 3 4 3.

Enter inventory items data. A/P List.1. 1. . Select the screen icon first then the print icon. Print A/P and A/R list and Inventory List. Select Maintain--Inventory Items 4.

A/R List 3. Inventory List ACCOUNTS PAYABLE Enter Purchase Orders 1. Complete the form with the correct data. Once complete post the purchase order. Select Tasks Pull Down menu--. To correct. Use Purchase Orders number starting at 1. Use the .Enter Purchase Order 2. select the "edit" icon.2.

Select Tasks-. "remove" icon to delete a line or the "delete" icon to delete the entire P. You cannot change the P. Record the receipt of the inventory from the vendor 1.A/P-Purchase Journal" to check what you have entered. You can select screen first to check it then print once it looks good.O.Add icon to add lines after posting. This will put the items into inventory.O.O. FINALLY some control. #" field. 2. 2. Use the invoice number given in the generic data in the "Apply to P. 3. Select Reports Select A/P. .Purchase Journal. Print Purchase Journal 1.Purchases/Receive Inventory Enter the fields of the form. once it has been received. 3. Select "Reports. 3. 4. Be sure to post. Select the printer icon to print.

Summary 1. Continue for the others. click on OK. Double Check information. Use the down arrow to select the customer ID. 0 for Misc. 10. Normally you will print and post but to save paper just post. Click on Summary button. Enter the invoice # that is being paid. 4. 6. 3. 12. Terms should be Net 5 2. If correct click on OK. Enter to accept sales tax. Click on Header button. Press enter to ignore write-off. 2. Press enter when finished. 5. Select Transaction 3. or use the down arrow. Select Post Receipts 4. Type is Item. Select Check #. 7. Enter amount. Select Customer ID using the down arrow. Shipped: Just press entered if it is the same as ordered. Close Enter Cash Receipts 1. Ordered: Enter the amount of items ordered. Click on Line Item button. 3.invoices 2. Unit Price: Automatic from the Standard Items file. Select A/R 2. Enter Reference. Accept full payment or enter or enter a partial payment. Accept 9. 5. 7. Select transactions . Distribution will automatically be entered. Double check the subtotal. 6. if any. Record the Deposit for the week . Enter the correct date Header 1. 9. Select post. Discount & Freight. Press enter.Enter Sales-A/R Invoices 1. Account: 1 Sales 8. Press enter to ignore discount or enter a discount. (You can come back and enter this amount after selecting the invoices. 2. Line Item 1. 3. then OK if correct. Item #: Birth or Get Well or Wedding 4. 13. 11. 6. 5.) 8.

4. Add as a vendor anyone that needs a check. Enter account number and amount. Days until due: 5 Enter amount. Payment Selection Report. Select Checks . Select invoice and accept it. Print an Open Invoice Report. 1. Enter the Invoice #. Select A/R. This will put this line in the entry line. Select SAVE. Follow the instructions for the Header. the credit will always be If you set your vendor with a default account that will automatically be entered. 8. 4. A/P. Enter Cash Sales 1. Select Cash Receipts. The program will automatically enter it as a cash sale and record the debit in the cash account instead of A/R. Select Recurring Invoices Enter Vendor ID #. Transaction. 6. Enter invoices as described in recording purchase orders. 3. 2. Select Reports. and summary from A/R Invoices instructions. Select Automatic or Manual to select all invoices to pay. notice the # and $ of the invoices at the lower portion of the screen. 4. Record Recurring Invoices 1. 2. Select Checks 2. Select invoice Selection 3. Use the correct account --you only need to enter the debit. 7. If manual. Post the invoice. 6. Highlight and click on the line to place an X in the box to include it in the deposit or click on "Select all" button. 6. double click on line item. To edit a line item. line items. 5. 7. Select vendor using the down arrow.This must be entered to be able to do the Bank Reconciliation. It is an automatic feature in the program. To check your selections. Writing Checks Create Payments List 1. 2. 5. Select A/R Select Transaction. 3. 5. Bank Deposits 2. 3. Enter Cash as a customer. 5. 3. Print Checks 1. Record Invoices for Expenses 1. 4. Enter 1 as posting y.

3. 5. 4. Enter distribution: Sales Adjustment. Post. Select Forms: Check Bottom Stub Select OK? Alignment? No Print Check Register? Yes Note: The program will not allow the checks to be printed to the screen. Can't be one that has been paid. Bank Reconciliation 1. Select Print Checks Load Forms. 6. 6 7. 5. Apply to Invoice. Select Vendor 2. Enter invoice # from screen selection. 3. 4. 6. Enter date.2.A note saying "all credits are recorded as cash refundsreducing cash account. 3. 4. 2. Select Invoices Select Debit memo Select Vendor Apply to an open invoice. Distribution Enter the sales tax amount and the sales adjustment. It has to be a hard copy. Writing Credit Memos-Customer Returns Cash Sale 1. Enter date. Customer Refund 1. Apply to Cash Refund 5. 4. 3. 5.Credit Memos 2. Select A/R . Enter Cash as the vendor . 2. This will reduce the amount of the next check to that vendor. Enter amount. Sales Tax Writing Debit Memos 1. Select A/P Module Select Reconcile Checking Account . Enter amount.

"Closing the month" note. Another way is to highlight the line and press enter to place a X in the cleared box. 7. . checks) included on the bank statement. "Closing the month" note. Clear based on the dollar amount not the check #. Enter Statement date 7/31/99 Enter Reconciliation date 7/31/99 (Normally it would be in August. 3. Check the cleared box for all items(Cash deposits. Confirm the closing by typing the month: JULY Close G/L 1. 4. Confirm the closing by typing the month: JULY 5. Yes to continue.Close 2. Select G/L . Select Close Current Month. 6. 6. Message about Future. Select A/P . Current. 3. 4. Select OK. You can choose the select all button and then click on the items that are outstanding. Select OK. Select A/R . Confirm the closing by typing the month: JULY Close A/P 1. Reversing Entries. Don't worry about Final Audit Trail note: It just seems the program wants to give you this message. 2. 4. End of Month Close A/R 1. 5.Close 2. 8. "Closing the month" note. Enter any bank charges as a journal entry.3. Select Close Current Month. Select Close Current Month. Enter ending Cash Balance from bank statement. 7.Close 2. 3. Select OK. 4.

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