Pacific Nickel Philippines Inc.

Payroll System

A Thesis Presented to the Faculty of the Information Technology Division Surigao State College of Technology Surigao City

By Culentas, Princess Grace N. Ruaza, Kelly Joey A. Tudtud, Cherell D. Villagonzalo, Joan D.

In accounting. there is no doubt that computer will become a common asset of all profession. the proponents decided to build up a system in which it will try to solve this kind of problem. The multifunction ability of technology for its advance system is also an important factor for a company to use software.(Google. For that matter.2012) In a company. payroll is the sum of all financial records of salaries for an employee. many businesses factors try to cope up by upgrading computer system constantly in order to stay competitive. payroll is crucial because payroll and payroll taxes considerably affect the net income of most companies and they are subject to laws and regulations. 2012) Pacific Nickel Philippines Inc. Payroll plays a major role in a company for several reasons. For this reason. payroll refers to the amount paid to employee for services they provided curing a certain period of time. the proponents come up with a payroll system that will manipulate the information receive and transmitted to produce an efficient and effective process that can be use by the Pacific Nickel Philippines Inc. Then. wages. changes at such time.Chapter 1-THE PROBLEM AND A REVIEW OF RELATED LITERATURE Project Context As Computer technology nowadays. It makes efficient use of the advance technology and has ambition to discover more.(Wikipedia. Computers have the great impact on on the profession of accounting with the rapid growth of technology today. . there would be less. efforts to be done and no more unorganized flow of processing. and deductions. From an accounting perspective. bonuses. is having a specific problem with their system procedd that involved calculations and recording of essential data.

To automatically calculate the check amount based on the hours worked. provide the quality and create a controlled information management and environment. taxes withheld and other voluntary deductions. To compute the gross and net wages and salaries of all employees. to produce pay slips and checks. To create fast and easy access in processing the records. This would be the primary soured for information about the workings of the proposed payroll system of the Pacific Nickel Philippines Inc. To improve the existing system’s services. Employees appreciate a timely payroll system as well: it reduces anxiety about receiving checks on time and any anxiety about receiving a check for the wrong amount. To be able to do work more easier. which is undertaking a time consuming manual process to meet their regulatory requirements and to provide a basis for the initial approaches include in processes of the whole system.Purpose and Description The main purpose of the study id to enhance and implement payroll system for Pacific Nickel Philippines Inc. It also ensure that it will provide sufficient information for regulatory consultation and decision. The objectives of this research are as follows:   Maintain accurate records of employee salaries and wages earned and paid. To find out what is the salary history of an employee. The following are the specific objectives of the proposed study:     To be able to keep and generate accurate reports on employee income. in order to increase employee and employee satisfaction . which will operate in a timely and accurate manner to ensure that employees receive their pay checks accordingly. This is design to ensure uniformity and consistency in data collection. To develop a system that will eliminate the problem of insufficient and incomplete information. Research Objectives This research is made to aid individuals and the Pacific Nickel Philippines Inc.     .

  To develop a system with an objective of eliminating the running cost by overcoming the continuous stationary expenses. fast response. manual storage need and extra staff in the information resource department of the organization. To give accurate processing of paychecks and keep and keep accurate management records. ability to maintain the quality of services.The system will help the manager to save a lot of manual work.the system helps the employee in receiving their wages in time and accurate manner. Pacific Nickel Philippines Inc. the system will help in saving company’s time in processing payroll and eliminates unnecessary paper works and filing. This system would directly benefit the following: Manager . Employee. He is the one in-charge in managing the whole process of the payroll system. the employee will be able to ask the employer for a record of their income. .They can rely on the system to compute most of their calculations. Accounting Head . The new system will manage employee’s salaries/wages in a safe and efficient manner. to make their transactions more reliable and easy to use. Significance of the Research The proponents develop a system for Pacific Nickel Philippines Inc. To provide better performance which is manage by providing desired flexibility. allowing them to devote more time to other tasks.

delete and search employee records. Functionalities:  The system can compute the wages of each employee. On the other hand. this study limits only to the proposed enhancement computerized payroll system. Limitations:  A proposed system which can only be access by authorized person.Scope and Limitations The researcher study focus on designing a payroll system for a Pacific Nickel Philippines Inc. .  The system can keep track of hours. withholding taxes and other deductions. the system study was conducted during the second semester of the SY 2011 -2011 and on the first semester of SY 2011-2013.  It has log-in and log-out process for security purposes.  The system can update employee’s information as well as the weekly salary. edit. Non-Functionalities:  The system will operate 24 hours but transactions are only allowed during office hours. and the rate per day and overtime. online program or online transaction. cash advance.  It can generate and print pay slip of each employee.  To find out what is the salary history of an employee.  It can add. The system is designed for the enhancement or development of computerized payroll system.  The head administrator will be the only one who can manipulate all the records.  To develop a system that will eliminate the problem of insufficient and incomplete information.  It does not support network topology implementation.

.  To develop a system with an objective of eliminating the running cost by overcoming the continuous stationary expenses. and extra staff in the information resource department of the organization. fast response. manual storage need. ability to support changes and ability to maintain the quality of services. To provide better performance which is manage by providing desired flexibility.

Annualized ax able are then used to automatically compute deductions before the check is printed on the bank stock. and other deductions. This includes keeping track of hours.Chapter 2 Review of Related literature The payroll system is used to maintain a list of employee’s name. W-2’s can be guaranteed automatically at year-end. Four major tax withholdings are required o be withheld from payroll checks: medicine taxes. One of the most important parts of a payroll system is tyo withhold and pa axes from employee’s payroll checks. Payroll system involves everything that has o do with the payment of employees and the filing of employment taxes.(opapres. state and local income taxes. 2010). and employment information and is used to interactively calculate and print payroll checks employee’s hours are entered and distributed to appropriate department/cost centers. and provide analytical information. withholding taxes.(sure payroll. You can enter payroll payment information quicker than with a manual system. and run payroll register’s o double-check your information before printing the checks. as well as any statements that relate to the filing of employment taxes. calculating wages. addresses. Payroll systems include any and all types of financial statements that involve the payment of an employee’s. 2011). Monthly and quarterly reports aroused to prepare tax filings. A computerized payroll system saves time and lowers error ratio. delivering or electronic transfer of employee’s funds are also included. printing and delivering checks and paying employment axes to the government. federal income tax and social security ax. Not only are statements included with these types of systems but the actual functions of printing. .

which allows him o check for errors and correct them before he employee receives her paycheck.. 2000). (payroll-us. Payroll system reduces employer cost. Some companies hire an in-house payroll system. 2011). A computerized payroll system is typically used by medium to large scale businesses.2003) . Computerized payroll system also reduces the amount of paperwork to be filed. as most of the payroll information can be stored in the system.(TITUS Information System. allowances. departments and /or sub-departments. support and oversight. and print checks. stores payroll information. The payroll staff is responsible for entering all wages to be paid into the system.(ehow. you can input all the payroll info’s and year-end reporting quickly and accurately.000. and administrative burden through integrated solutions. It has been designed to handle up o 1. and deductions for employees in multiple companies. The payroll system is design o produce payroll checks with appropriate withholdings. The payroll professional can also access payroll reports.  Accurate and reliable processing and reporting. Of course.000 employees in 100 companies.(blogspot. and simplify complex business process. The system computes the wages. Advantages include:  Flexible and comprehensive solutions that organize. inc. liability. It also achieves payslips and annual reports in case you’re going to need them later.A computerized payroll system is when the employer purchases payroll software and uses it as her means to0 process a payroll system. and 36 sub-departments in each departments. With this kind of software. you wouldn’t want to overpay. 1000 departments in each company.  Secure data management and transactions.  Liability reduction through diligent compliance syystems. benefits. as an employer. 2008). It saves a lot of time and decreases the chances of generating errors. integrate.

The payroll system is tightly integrated to the bank account so that you may process & print pay checks & remittances check.(Intro. bonuses. deductions. And of course. taxes. as well as reports to management.(EzineArticle. tax reports. family allowances & other social security payments made by the employer directly to employees. and will enable unauthorized user to enter. comprising basic wages & salaries. Basic features include paycheck processing. functions or advantages.2008) . with various features. files and track records. They may also provide management with reports analyzing labor costs & productivity. There are different types of payroll software systems. however. Computerbased payroll system help businesses make prompt & accurate payments to their employees.& other deductions. They produce paychecks & other documents such as earning statements. payroll reports. Other reports are also prepared for management & government agencies. The payroll system allows to record payroll information per employee including payroll deduction & advances. payroll reports. include essential features for storing employee information.The computerized payroll system save time and money.to Information system by James A. & labor analysis reports.end income reporting. Payroll system receives & maintains data from employee time cards & other work records. direct deposit options. O’Brien.(enterprenew Magazine. they’re very easy to use and they’re also very practical. All programs. view or change information anytime. it also includes overtime payments. and many others.(protractor.2010). the price will also vary according to the type of software. quarterly and annual ware reports. Payroll deduction are tracked for both employee & employer contributions which allows for automated payroll remittances.2005) Payroll involves wages or salaries of the employee or the rates paid for nominal time of work. employees & government agencies concerning earnings. The payroll reporting provides the information required for year. cost-of-living allowances & other guaranteed & regularly paid allowances.2012).

and diagrams that necessary in developing the proposed system. The second box which shows the software applications. calculations.Conceptual Framework of the Study Nowadays. The third box which is the output that result of input and process of the system study that we proposed which is the Pacific Nickel Philippines Inc. allowances. technology is highly needed by many companies in order to make certain task in a fast and easy way and manual process should be dominated. we made a schematic diagram that comprises of three boxes. tools. a system that provides financial records. . and information of every employee. As we proposed a system which is entitled the Pacific Nickel Philippines Inc. payroll system. For a better understanding about the flow of our study conducted. and other deductions. The first box is the input which shows the whole information of a certain employee including its financial records.

The proponents also undergo observations.Chapter 2 Research Methodology In this chapter is all about hoe the proposed system study being planned and designed. analysis of the data. This also tackles with the gathering procedures. We also have graphical representations which show how the system process functions. Research design The proponents gathered important data that will help developed the system process into a consistent and reliable flow of information. . descriptions of the behavior of the study we conducted for our system process. research design. The data’s and information’s we gathered will certainly supports the system process of our proposed study. instruments being used.

Employees Get Salary Details Head Administrator Payroll Personnel Provide Employee details Employee and department Calculate daily record of employee Check again all the time records Netpay= basic Card Netpay= basic Card Submit the DTR Card Calculate Daily Record of the employee .

Figure 4 Activity Diagram of Present System .

Activity Diagram Class diagram Update Information Lastname Firstname Address Contact # Age - Person Lastname Firstname Address Contact # Age - + Cancel() + Delete() + Save() Employee .dept db() .empid Head Administrator .Employee ID # + Enter employee detail() +Update Info.() 1 1 Authorized Personnel Department .

Payroll Personnel Controller 1 +Retreive employeedetails() + Calc netpay() 1 Use Case diagram .

PAYROLL SYSTEM Maintain EmployeesDetails Maintain Salary Details Information View Employee Details Information Update Salary Details Employee Generates Reports DTR Report Search Information Administrator View Salary Details .

Maintain EmployeesDetails Maintain Salary Details Information View Employee Details Information Update Salary Details Generates Reports DTR Report Search Information View Salary Details .

Schematic diagram Employees Information Records Including monthly wages. Payroll System . salaries. allowances and other deductions. Microsof t Access Database Forms Financial reports Queries Microsoft Excel Interface Design Data Analysis Diagrams Sequence diagram Class diagram Use case diagram Pacific Nickel Philippines Inc.

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