Enterprise Wide Information Systems

Instructor: Richard W. Vawter

University of Southern California

Objective
 To discuss the use of the Accelerated SAP approach for conducting a rapid R/3 implementation  To explain how the Accelerated SAP Roadmap is used to facilitate implementation.  To identify the tools and accelerators used for performing ASAP.

 To discuss the integration of the Roadmap with the R/3 Reference Model and the Implementation Guide (IMG).

University of Southern California

Topics  Quick look at the Original R/3 Procedural Model  Overview of the ASAP methodology  The ASAP Roadmap  The Implementation Assistant University of Southern California .

University of Southern California . Organization and Conceptual Design Detailed Design and System Set-Up Establish Global Settings Quality Conceptual Design Check Establish Company Structure Establish Master Data Perform Final Test Create Interfaces and Enhancements Establish Reporting Establish Archiving Management Establish Archiving Management Perform Final Test Create Go . SAP AG.Live Plan Train Users Preparations for Going Live Productive Operation Set Up System Environment Train Project Team Define Functions and Processes Design Interfaces and Enhancements Quality Application System Check Quality Production System Check Project Preparation Create Establish User System Documentation Administration Set Up Production Environment Transfer Data to Production System Support Productive Operation Optimize System Use Project Management System Maintenance and Release Upgrade Copyright.The R/3 Procedural Model  SAP’s original implementation methodology. complex organizations looking to implement R/3 in stages.  Good for large.

 However. Tools  Business Engineering  Customizing Basic Functions  Procedural Module  It’s useful for large. this is being replaced with the Accelerated SAP method of implementation. complex organizations wishing to implement R/3 in stages.The Procedure Model  The SAP core tool that describes the activities needed when implementing SAP. University of Southern California .  It’s like a detailed project plan of all the steps and tasks involved during the implementation process.

 Better suited for medium sized companies looking at a “Big Bang” approach.Accelerated SAP  In 1996. ASAP is designed for a “To Be” implementation (re-engineering). SAP introduced Accelerated SAP. University of Southern California .  Simplicity and speed of ASAP approach is making this the implementation method of choice for many companies now.   No “As Is” modeling as with the Procedural Model.

Topics  Quick look at the Original R/3 Procedural Model  Overview of the ASAP methodology  The ASAP Roadmap  The Implementation Assistant University of Southern California .

Involves the user community.   Minimizes the length of time between installation and start-up. Results in a repeatable “model” that can be used with other implementations of R/3. University of Southern California . cost effective implementation of R/3. Maximizes the utilization of SAP and customer resources.    Incorporates a process oriented approach to implementation.Objectives of Accelerated SAP  An approach that results in a quick.

 R/3 Services and Training:  All the services are available for ASAP projects. hotline. University of Southern California . training. Early Watch. templates. R/3 Business Engineer tools for creating the Business Blueprint (conceptual design) and for configuration. questionnaires. OSS. Info DB. Q&A database for documenting requirements.What is contained within  The ASAP Roadmap:  ? A Step-by-step procedures and recommendations  Tools:  The ASAP Implementation Assistant:    A navigation tool for the Roadmap. including consulting. and check lists.

Accelerated SAP . Quality Assurance . SAPNet OSS Support.The Implementation Solution Implementation Assistant • Q&A Database • ASAP Roadmap • Knowledge Corner • BP Masterlist Methodology R/3 Business Engineer • Implementation Guide • Reference Model • Profile Generator • Change Request Management PC Based Tools Service R/3 Resident Tools • Accelerators Training & Education. InfoDB.

 Based upon your individual experience:   Name as many project “accelerators” as you can Name as many project “decelerators” as you can  What are the top ten in each category? University of Southern California . However. there are always other factors which could affect the speed of an implementation.Class Discussion ASAP is a Tool designed to speed up the implementation process.

 Only reference based re-engineering. competent. Committed project team.In Summary: Preconditions for Rapid Implementation  Clearly defined and stable project scope.  University of Southern California .  Implementation uses standard R/3 functions.  Whole company fully committed  Committed management (steering committee) and fast decision making. well-trained users and decision makers.

Topics  Quick look at the Original R/3 Procedural Model  Overview of the ASAP methodology  The ASAP Roadmap  The Implementation Assistant University of Southern California .

system management and cut-over activities.  Phase 5 .Final Preparation: complete testing.The ASAP Roadmap  Phase 1.  Phase 2 . University of Southern California .  Phase 3 .Project preparation: initial planning and preparation.  Phase 4 . user training.Business Blueprint: documentation of the business process requirements of the company.Realization: implement all business and process requirements based upon the business blueprint.Go-Live & Support: transition from implementation to production.

Structure defined A Working System x x x x x Business Process Procedures Test Cases End User Training Materials Reports written Interfaces established Conversion made Test Plan Test mat.Key ASAP Deliverables from each phase: Project Preparation Business Blueprint Realization Final Preparation Go Live 1 Authorizations that will be req 2 Reports to be written 3 Business Process Master List x x x x x 4 5 System Performance Evaluation Project Plan Scope Conversions to be made Req. Interfaces identified Bus. Processes identified Org. Go-Live Plan Baseline Scope University of Southern California .

Example of Project Duration PHASE 1 2 3 Pct Project Preparation 12% Business Blueprint Realization Baseline Final Configuration Integration Test Final Project Go Live & Support 15% 46% 12% 13% 21% 19% 8% 4 5 Total 100% University of Southern California .

Topics  Quick look at the Original R/3 Procedural Model  Overview of the ASAP methodology  The ASAP Roadmap  The Implementation Assistant University of Southern California .

The Implementation Assistant  The Implementation Assistant (IA) is a PC based application made up of numerous tools and templates developed to support the ASAP implementation approach  The IA is the primary tool and framework for executing the ASAP methodology. University of Southern California .

Organization of the Implementation Assistant Tree structure Search tool • • • • • • • • • ASAP Roadmap Implementation Accelerators Project Plan Question and Answer Database Issues Database Business Process Procedures Knowledge Corner Glossary Help University of Southern California .

Organization w/in the Implementation Assistant Phase How-To Work Package Activity Task Deliverable Who Accelerators .

Organization w/in the ASAP Roadmap The structural organization of the ASAP Roadmap and the definitions for the Implementation Assistant are as follows: Phase .assigned to specific project teams Activities .the major organizational steps of the ASAP Roadmap Work packages .assigned to specific team members Tasks How To’s Accelerators & Tools .

general instructions on how to complete it. Purpose General Instructions Work Packages University of Southern California . and the work packages that are organized to complete the phase.Phase Information Phase level information consists of the purpose of the Phase.

Purpose Activities University of Southern California .Work Package Information Work Package level information consists of the purpose of the work package and the activities that are organized to complete the Work Package.

Trigger Input Output Outcome Tool/Accelerator University of Southern California . the trigger for starting this activity. the input needed.Activity Information Activity level information consists of the purpose of the Activity. the expected results. general instructions on how to complete it. and any templates or accelerators that can be used to complete the activity.

or How-To’s that can be used to complete the tasks. and any templates.Task Information Task level information consists of the purpose of the Task. the suggested procedure for completing the task. accelerators. Purpose Task Procedure Result(s) Role(s) Tool/Accelerator University of Southern California . the personnel responsible.

models. activities and larger tasks. used to perform work packages. University of Southern California .Accelerated SAP Tools and Accelerators  Implementation Assistant Roadmap  Tool: A self-contained appl. questionnaires created with applications and used to perform smaller tasks or roles.  Accelerator: Templates.

Examples of ASAP Tools and Accelerators  Accelerators    Project Plans (MS Project or MS Excel) Cut-over Plan Template Products of the Knowledge Corner  Business Process Procedures  Tools     SAP Concept Check Tool Question and Answer Database Open Issues Database Business Process Master List University of Southern California .

Implementation Assistant Example Project task: Define the Organizational Structure of the client.Phase 2: Business Blueprint Work packages . Phase .Define Business Organization Structure Tasks • • • • Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization Structure Workshop Recommend and Approve Organization Structure University of Southern California .Business Organization Structure Activities .

) Project task: Define the Organizational Structure of the client. Tasks • • • • Schedule Organization Structure Workshop Distribute Organization Structure Guidelines Conduct Organization Structure Workshop Recommend and Approve Organization Structure Procedure • Conduct Session 1 • Develop Org Structure • Conduct Session 2 Tools/ Accelerators • Q&A db • Enterprise Area Scope Document • Organization Structure Presentation Template University of Southern California .Implementation Assistant Example (cont.

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