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Hng dn c bn v Microsoft Project 2010 Phn 1

Nu bn cn phi t chc mt k ngh cho cng ty, l mt d n. Nu bn c giao cho cng vic kho st mt d n nh t no chun b xy dng cao c, phi hp vi cc nh thu xy dng v bn lm vic vi mt nhm 300 ngi, chc chn l mt d n. Thm ch l bn chun b mt bi pht biu m bn chun b thc hin cng c coi l mt d n v n c nhng c im nht nh. Lot bi Hng dn c bn trong Project Professional 2010 a bn bc vo th gii Microsoft Project trong gii php EPM. Cho d l mt d n nh hay l nhng d n cng u c nhng c im sau:

Mc tiu tng th Ngi ng vai tr qun l d n Cc cng vic c th c thc hin gia mt im bt u c th v mt im kt thc. Thi gian cho cng vic s c hon thnh (chng hn nh 3 gi, 3 ngy hoc 3 thng) Mi quan h gia thi gian v cng vic Ngun lc (con ngi, thit b, phng tin, vt t.) hon thnh cng vic Ngn sch (cc chi ph lin quan vi con ngi, thit b, phng tin v ngun cung cp)

Mt cng vic c th tri rng ra hoc chi tit nu bn mun. V d bn c th to mt cng vic duy nht hoc to ra bn tm tt cng vic v cc cng vic con bn di. V d mt d n truyn thng, qung co bng phng tin truyn thng th cc cng vic con l thit k, chnh sa, xem li v cui cng l thc hin qung b. Thi gian trong d n cng l vn rt quan trng. Hu ht tt c cng vic trong d n u c thi gian, chnh l khong thi gian thc hin cng vic c im bt u v kt thc. Nu mt cng vic m khng c thi gian c th th n n gin l mt cng vic c bn cht nh du mc thi gian, chng hn bn bn ph duyt mt bin bng bo co ngn sch hoc xem li danh sch cc thnh vin trong d n. Microsoft Project khng cung cp cho bn cch lm vic hiu qu vi thi gian. Bn phi xc nh

v thit lp thi gian hiu qu da trn kinh nghim ca ring bn. Chng hn thit k mt phn mm mt 3 tun hay 3 thng hoc xin giy php ca S xy dng trong 5 ngy hay 10 ngy. Microsoft Project cng khng phi l mt nh tin tri do bn phi cung cp cc d kin, s liu xy dng lch trnh d n ca bn. Sau khi nhp thng tin vo, Microsoft s gip bn theo di tin , lch trnh ca d n v mt s tnh nng mi gip bn lm vic hiu qu hn. Tnh ph thuc ca cng vic Bn cnh vic ln cng vic bn cn phi xc nh tnh ph thuc gia cc cng vic, chng hn cng vic th hai khng th bt u nu nh cng vic th nht cha hon thnh. Hoc nhim v th 6 thc hin c 50% th nhim v th 7 s bt u c tin hnh. Di y l mt s v d v tnh ph thuc:

Bn khng th bt u s dng mt thit b cho n khi bn ci t n. Bn phi ch cho b tng trn nn nh bn kh trc khi bn bt u xy dng trn . Bn khng th bt u cho ra mt sn phm thuc mi cho n khi c B Y T ph chun.

Sp xp ngun lc Khi ln u tin s dng Microsot Project, c mt s nhm ln v ngun lc. Ngun lc khng ch l con ngi m ngun lc c th l mt phn thit b hoc chi ph, chng hn tin thu nh, mt phng hp m bn phi tr ph hng gi s dng. Microsoft Project cho bn 3 loi ngun lc sau: ngun lc lm vic, ngun lc vt cht v ngun lc v chi ph. Ngun lc lm vic c tnh bng gi hoc ngy lm vic trn mt cng vic, ngun lc ny in hnh l con ngi. Ngun lc vt cht chng hn nh vt t, st thp, c tnh vi chi ph mi ln s dng hoc mt n v o lng. Ngun chi ph l chi ph c th cho mi ln m bn s dng n v n c th thay i theo cng vic. V d mt bui hi tho ca cc chuyn gi c th tn khon 250$ cho mt ln v ln k tip c th l 500$. Vi hi tho ny ch lm thay i ngun chi ph m khng thay i v thi gian t chc. Mt s ngun lc nh con ngi s thc hin cng vic ca h theo lch. Nu mt ngi lm vic 8 gi mt ngy v bn thit lp cho ngi mt cng vic mt 24h hon thnh, do s mt 3 ngy lm vic hon thnh cng vic. Trong khi , mt ngi khc lm vic 12 gi th s mt 2 ngy hon thnh cng vic tng t. Ngoi ra bn c th thit lp cng vic ty chng hn lm vic theo ca hoc 1 tun ch lm 4 ngy.

Sau khi nhp thng tin, Microsoft Project cung cp cho bn mt giao din xem n tng cng nh cc ty chn bo co v d n ca bn. Bn c th xut ra bn bo co v s dng n trn Microsoft Excel 2010.

Ln k hoch theo di Sau khi bn xy dng c tt c cng vic, xc nh thi gian thc hin, tnh ph thuc v mi quan h ca tng cng vic, chi ph v ngun lc. Bn cn thit lp mt ng c s. ng c s c s dng nh gi v so snh k hoch trn d n v tin ca d n. Bn cnh , bn cn ghi chp li qu trnh ca tng cng vic nh thi gian, chi ph thc t so vi trn k hoch. Cui cng khi c c nhng ng c s bn c th so snh n ti Microsoft Project xem v thc t thi gian ca cng vic v chi ph d n. Cho d d n ca bn c tn km hn so vi nhng g da ra bn cng c th xem v iu chnh li. Vai tr ngi qun l d n Ngi qun l d n l ngi to ra tng th d n v c gng d n c hon thnh. Ngi qun l d n l ngi c th s dng cc k nng v phng php thit lp mc thi gian hp l, qun l ngun lc tt v thng gi lch trnh d n ng tin . Vi mt h thng qun l d n tt, bn c th tr li c cc cu hi nh:

Nhng cng vic phi thc hin l g? Th t cc cng vic nh th no? Thi hn cho cc cng vic phi c thc hin nh th no? Ai s l ngi hon thnh cc cng vic? Chi ph cho tng cng vic v cho ton b d n l bao nhiu? Nu mt s cng vic cha c hon thnh so vi tin s nh th no? u l cch tt nht lin lc n nhng ngi c trch nhim trong mt d n?

Mt ngi qun l d n khng phi lc no cng cp cao nht ca d n m thay vo , ngi qun l d l ngi m bo rng cc b phn ca d n hp tc lm vic sun s. Ngoi ra, ngi

qun l d n l ngi phi chu trch nhim i vi s thnh cng hoc tht bi ca d n. Mt ngi qun l d n cn qun l cc vn sau:

Ln k hoch cho d n cng nh tin d n: y l nhng g bn c th to ra trong Microsoft Project. N bao gm cc bc tnh ton, thi gian v chi ph t c mc tiu ca d n. Ngun lc: qun l ngun lc ca d n. Lin h vi cc nhm, i ng v khach hng: vic lin lc, theo di, nhc nh cc nhm lm vic l mt trch nhim m ngi qun l d n cn phi lm d n c sun s.

Trong mt d n, bn c thi gian, ngun lc (m ch yu l chi ph) v cht lng cui cng cho d n. Microsoft Project gip bn qun l cc ngun lc v thi gian ca d n. Cht lng ca cc d n thng b nh hng trc tip bi bn. V d nu bn gim ngun lc d tit kim tin n s nh hng n cht lng. Tm li, mt s cn bng hp l ca thi gian, tin bc v cht lng l ct li ca nhng v m mt ngi qun l d n c trong sut chu trnh ca d n. Nu bn s dng Microsoft Project ln u tin, bn s thy cc tnh nng trong Microsoft Project rt cn thit cho d n ca bn. Microsoft Project 2010 c hai phin bn khc nhau:

Project Standard: cung cp cc tnh nng c bn bn c th to v chnh sa k hoch ca d n. Project Professional bao gm tt c cc tnh nng c trong phin bn Project Standard. Ngoi ra, Project Professional tch hp thm mt s tnh nng c th kt ni n Microsoft Project Server, gii php Enterprise Project Management (EPM) t Microsoft.

Phn 2
phn 2, SharePointVn s gii thiu cc khu vc c trn Project Professional 2010 t bn c th d dng nhn ra v s dng. bt u vi Microsoft Project bn c th m mt tp tin Project hoc khi ng t menu Start. Click vo Start. Trn menu Start, click vo All Programs > Microsoft Office > Microsoft Office Project 2010.

Bn c th nhn thy giao din trong Microsoft Project 2010 hon ton khc so vi cc phin bn Microsoft Project trc . Vi giao din Fluent (thng c gi l giao din Ribbon) gip bn d dng thao tc trn Microsoft Project 2010.

Phn chnh giao din ca Microsoft Project 2010 gm c: Thanh cng c Quick Access l ni bn c th ty bin giao din, c th thm cc ty chn bn thng xuyn s dng ln thanh cng c ny.

Thanh tab v giao din Ribbon thn thin. Tab l ni bn thao tc trn Microsoft Project 2010. Trong Microsoft Project 2010 c 5 tab chnh l Task, Resource, Project, View, Team, ngoi ra c 2 tab c th thay i l Add-in (s dng thm cc cng c h tr bn ngoi) v Format (ty theo i tng bn chn)

Group: trn mi tab c nhiu group, group l cc chc nng c sp vo mt nhm.

Thanh View label nm dc theo cnh tri ca giao din chnh th hin kiu giao din m bn ang xem.

Khu vc View shortcut cho php bn nhanh chng chuyn i mt s ch xem bn hay s dng thng xuyn trong Microsoft Project. Bn cnh View shortcut l thanh trt Zoom cho php bn phng to thu nh.

Thanh trng thi Status hin th ch m bn ang s dng l t ng (Auto) hay bng tay (Manually).

Menu shorcut v thanh cng c mini s hin th khi bn click phi vo mt thnh phn no trong d n ca bn.

Phn 3
Backstage l mt thnh phn mi trong cc sn phm Office 2010 gip bn c th qun l tp tin cng nh thit lp v Microsoft Project 2010. Backstage cha cc ty chn, chc nng chia s, bn cnh vi cc m tp tin (Open), to mi (New) v lu (Save). Trong phn 3, SharePointVn s cng bn khm ph Backstage mt ni khng th thiu khi bn lm vic vi bt c ng dng Office 2010 no. n Backstage, click vo File trn giao din Microsoft Project. Microsoft Project 2010 s hin th Backstage.

Save, Save As, Open v Close l cc chc nng chun trong Office. Info l ni bn truy cp n cc tp tin d n.

Recent hin th cc tp tin Project bn s dng gn y nht.

New cho php bn to mt d n mi da trn cc mu c sn.

Print l ty chn cho php bn c th in mt d n.

Save & Send l ty chn cho php bn nh km mt tp tin Project vo e-mail, to mt ti liu nh dng PDF hoc XPS. Ngoi ra bn c mt s ty chn kt ni n my ch.

Help l ty chn cho php bn xem cc tr gip, hng dn trc tuyn v ci t Project hoc hoc cc thng tin v bn quyn sn phm Microsoft Project.

Options cho php bn thit lp cho chng trnh Microsoft Project 2010.

Exit : ng chng trnh Microsoft Project 2010

Ch : Nu bn s dng phin bn Microsoft Project Standard 2010, bn s khng thy mt s ty chn ging trong phin bn Microsoft Project Professional 2010

Phn 4
Fluent khi nim c v quen thuc vi nhng ai s dng sn phm Office 2007. Vi cc ng dng Office 2010 pha client vn tha hng giao din Fluent. Project 2010 cng gia nhp nhm sn phm Office 2010 trong vic p dng giao din Fluent. phn 4 ny, cc bn s c tm hiu giao din Fluent trong Project Professional 2010 v cch xem d n bng nhiu cch khc nhau. Ribbon v Tab: Tm n cc chc nng m bn mun

Task v Resource lin quan n d liu bn thng xuyn lm vic vi Microsoft Project.

Tab Task

Ta b Resource

Project cha cc chc nng p dng cho ton b d n.

View gip bn kim sot, xem c cc thng tin trong d n bng nhiu cch trnh by khc nhau.

Format l mt tab ty chn, cc chc nng hin th trn tab ny ty thuc vo cc chc nng chnh m bn s dng hoc cc thnh phn bn mun xem. V d khi bn xem mt cng vic, chng hn biu Gantt Chart, chc nng trn tab Format hin th v gip bn lm vic vi biu ny.

Ging nh tt c cc tab, ti Task cha nhiu chc nng v c t chc thnh cc nhm. Ti Task gm cc nhm View, Clipboard, Font, Schedule, Tasks, Insert, Properties v Editting.

Mt s chc nng thc hin ngay lp tc, trong khi mt s chc nng khc dn bn n nhiu la chn hn. Mt s v d trn cc tab.

View: xem chi tit d n bng nhiu cch trnh by thng tin khc nhau Tab View l ni bn c th xem cc thng tin ca d n bng nhiu cch trnh by khc nhau. Trong tab View gm c 7 nhm: Task Views, Resource Views, Data, Zoom, Split View, Window, Macros. Bn c th s dng cc chc nng trong tab View ny nhp, chnh sa, phn tch v hin th thng tin d n. Mc nh trong tab View s hin th biu Gantt.

Nhn chung, ti tab View tp trung cc chc nng chnh cc nhm Task Views, Resource Views v Data.

Nu bn mun xem ton cnh tin trnh d n bn c th nh du chn Timeline ti nhm Split View trn tab View.

C nhiu cch xem khc trong Microsoft Project. Bn c th click vo chc nng Other Views sau click vo More Views trn nhm Task Views hoc Resource Views.

iu quan trng m bn phi hiu l trong tt c cch xem trn th cch no l im nhn chnh trong d n ca bn. S dng tab View gip bn tp trung vo nhng im chnh m bn mun xem trn mt d n.

Phn 5
Cc cng vic l thnh phn c bn nht trong bt k mt d n no cho d l ln hay nh. Cng vic s m t cc thng tin, hot ng, trnh t, thi gian v ti nguyn yu cu. Trong Microsoft Project 2010, c cc loi cng vic khc nhau: summary tasksubtask (cc cng vic con) v milestone (cc ct mc quan trng). Trong phn ny, bn s qun l cc cng vic cng nh thit lp k hoch theo 2 cch khc nhau: (tm tt cng vic),

Nhp cc cng vic theo d kin bng phng php th cng. Lm vic vi chc nng t ng thit lp cng vic.

To mt k hoch d n mi Mt k hoch ca d n l mt m hnh m bn xy dng bao gm cc cng vic, ngun lc, khung thi gian, chi ph. Microsoft Project 2010 tp trung chnh vo thi gian. i khi bn c th ngh rng ch cn thit lp ngy bt u v ngy kt thc ca d n l hon tt. Tuy nhin, Microsoft Project 2010 gip bn tnh ton c khong thi gian khi bn ch cn nhp ngy bt u hoc kt thc ca cng vic. khi to mt d n mi, thc hin cc bc sau. Click vo Start > All Programs > Microsoft Office > Microsoft Project 2010.

Click vo File m giao din Backstage.

Click vo New.

Di mc Avaiable Template, chn Blank project v click vo Create khi to mt d n mi.

Trn tab Project, ti nhm Properties, click vo Project Information.

Ti Start date, nhp ngy bt u ca d n. hoc bn c th click vo biu tng mi tn hin th lch v chn ngy.

Click vo OK chp nhn ngy bt u v ng hp thoi Project Information. Trn tab File, click chn Save lu li tp tin d n.

Trn hp thoi Save As, ti File Name, nhp tn d n v chn th mc lu tr d n.

Nhp tn cng vic Vic t tn cho cng vic c gi tr thc tin tt trong k hoch d n ca bn. Vi tn cng vic, bn c th bit c ngha v nhng ngi thc hin cng vic . Mt s li khuyn khi t tn cng vic:

S dng cm ng t ngn m t cng vic phi lm, chng hn Chnh sa bn tho. Nu cng vic c t chc thnh tng giai on, trnh lp li cc chi tit t cc cng vic con. Nu cc cng vic i km ngun lc, khng nn s dng tn ngun lc chung vi tn cng vic.

Bn khng cn phi lo lng v tn cng vic v bn c th chnh sa n bt c lc no. thc hin vic t tn cho cng vic, bn thc hin cc bc sau. Click vo bn di Task Name.

Nhp tn cng vic, chng hn Phn cng, sau nhn Enter. Cc cng vic m bn nhp s cung cp mt s ID v s ID l duy nht i vi mi cng vic.

Tng t nh trn, bn c th t tn cng vic tip theo v nhn Enter.

Phn 6
Trong phn ny, bn s bt u lm vic vi thi lng cng vic. Microsoft Project c th lm vic vi thi lng tnh theo pht cho n thng. Ty thuc vo quy m ca d n m bn c th thit lp thi gian theo gi, ngy v tun. Microsoft Project c th xc nh thi gian tng th ca mt d n bng cc tnh ton khc nhau gia thi gian bt u sm nht v thi gian kt thc cui cng trong mt cng vic trn d n. Khi lm vic vi Microsoft Project, bn c th s dng cc ch vit tt sau:

Chc nng t ng thit lp cng vic lun lun c mt thi lng (mc nh l mt ngy). Tuy nhin vi chc nng th cng bn c th nhp cc gi tr thi gian bng ch vit tt. V d 3d l 3 ngy. Bn cng c th nhp on vn bn chng hn Kim tra nhm Makerting c thay th vi thi gian mc nh l 1 ngy khi bn chuyn i cng vic t chc nng thit lp thi gian th cng (Manual) sang thi lp thi gian t ng (Automatic). Microsoft Project s dng chun gi tr thi lng l pht v gi. Mt pht bng 60 giy v mt gi bng 60 pht. i vi thng lng ca ngy, tun v thng bn c th s dng mc nh ca d n (v d 20 ngy/ thng) hoc thit lp gi tr ring. thc hin iu ny, vo tab File, click Options > Schedule.

nhp cc gi tr thi gian khc nhau, thc hin cc bc sau. Click Duration v nhp gi tr thi lng cho cng vic. Nhp gi tr thi lng

Bn c th nhp gi tr thi lng nh sau:

Ti ct Start, bn bt u thit lp thi gian bt u cho cng vic.

Ti ct Finish, nhp ngy kt thc. Microsoft Project 2010 tnh ton thi lng l 7 ngy. Lu rng 7 ngy ny gm cc ngy t th 2 n th 6 ca tun th nht v th 2, th 3 ca tun sau . Microsoft Project 2010 cng gip bn phn bit nhng ngy khng lm vic (nonworking day) c th hin qua mu sc khc bit.

Thit lp mt ct mc quan trng Bn cnh vic nhp cc cng vic, bn c th to ra cc ct mc quan trng, thut ng ny trong qun l d n gi l milestone. Milestone l s kin quan trng c th l thi im hon thnh giai on 1 ca d n hoc mt s kin v u t chi ph. to mt ct mc, thc hin cc bc sau. Click vo mt cng vic. Ti tab Task, trn nhm Insert, click Milestone.

Microsoft Project s chn mt cng vic mi vo v nm pha trn mt cng vic m bn la chn bc th nht. Tn mc nh l <New Milestone>.

Nhp tn ct mc, chng hn Hon thnh k hoch v nhn Enter.

Ngoi ra, bn c th nh du mt cng vic to trc nh mt ct mc, lm iu ny, bn thc hin cc bc sau. Click-double vo mt cng vic m bn mun nh du ct mc. Ti hp thoi Task Information, chuyn qua tab Advanced v nh du chn vo Mark task as milestone.

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