SAP CO NOTES

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SAP CO NOTES
INDEX PARTICULARS CO Areas and Basic Settings for Controlling Cost Center Accounting Online Reconciliation Leger 1. Creation of GL Masters 2. CO Customization 3. FI Customization Cross Company Code Postings Maintain Overhead structure Statically Key Figures (SKF) Assessment Internal Orders Budgeting and Availability Control Profit Center Accounting Integration 1. Transaction Key /Process Key 2. Valuation Class 3. Assignment of accounts 4. MM Customization 5. FI Consultant job in MM 6. Assignment of Accounts for Automatic Postings(MM to FI) 7. FI Consultant job in SD 8. SD Steps 9. Co-Profitability Analysis (CO-PA) 1. Data flow in CO-PA 2. Customization 3. SD End user area Report Painter 2 Page No. 3 11 23 25 27 28 31 34 38 42 46 60 64 76 77 78 89 90 97 100 115 120 120 122 126 129

Product Costing 1. Co Consultant Job (Activity based costing) 2. PP Consultant job 3. CO End User area 4. MM End User area 5. PP End user area Actual Costing 1. CO Consultant job 2. PP consultant area 3. Asset Accounting area New General Ledgers (ECC 6 New Features ) 1. Customization 2. Document Splitting Central Excise and Sales Tax 1. Central Excise Customization (Purchase) 2. Central Excise customization (Sales) 3. SD End user area Financial Statement Version Asset Accounting Area Project Report

132 134 144 146 147 149 153 153 167 174 179 180 188 192 195 211 217 228 237 238

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CONTROLLING (CO)
This is used for internal reporting in Co organizational Hierarchy – Highest node is controlling area. In FI Highest node is company , Company code CO AREAS : 1. Cost Elements Accounting: To update Co records / sub modules cost elements are required.

There are two types of cost elements 1. primary cost elements 2. Secondary cost Elements 2. 3. Cost Center Accounting: This is used to view department wise costs. Internal orders: This is used to view costs for specific task. Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle, Telephone wise expenses production order costs / Exhibition costs. Create each vehicle as n order and capture the costs Production order: Create production order as on internal order and capture the costs. Exhibition costs: Sales men salaries , Advertisement discounts to customers conveyance. Create a exhibition order 4. 5 6. Profit center accounting : This is used to view profitability product wise / Division wise / Location wise if business area is not used in FI Product Costing :This is used for valuation if inventories Eg: Finished goods and work in process. Profitability analysis: This is used to view profitability for number of parameters at a time.

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Organization Structure Controlling | | | Cost Center = --- Controlling Area | Cost Center (a)Controlling area at company code level. b)Business area will be assigned in cost centers. b) Business area will be assigned in cost centers.) Scenario -2 Company | Company code | Business area = Controlling Area | | | Cost Center --- (a )Controlling area at company (group) level no. Sales order wise / Customer wise / Product wise / Plant wise / Sales organization wise profitability this is reporting tool BASIC SETTINGS FOR CONTROLLING: Maintain controlling area FI Organization Structure Company | Company code | Business area Scenario – 1 Company | Company code | Business area CO.Eg. of company codes will have one controlling area. 5 .

C 6 . A Dept. In report it will ask only one controlling area and not multiple controlling area. Chart of Accounts filed and Fiscal year variant filed will be updated automatically.1) When management wants to view number of company codes cost centers data at a time – It is not possible in 1st Scenario – It is possible 2nd scenario. Cost Center standard hierarchy : BILHIER Save Select yes button for the message system to create as a standard hierarchy Select create request button Short description : Co customization for BIL Press enter Press enter once again to save in the request. currency field. It means 2nd Scenario is more flexible.B Dept. Also it is possible in 2nd Scenario – By creating cost center groups. If we go for 2nd scenario we can use any code for controlling area code. Double click maintain controlling area. Once we select 10 company code currency . COST CENTER STANDARD HIERARCHY: Cost center standard hierarchy : BILHIER | Cost centers Dept. 2) When management wants to view number of cost centers data of company code – Directly it is possible in 1st scenario. MAINTAIN CONTROLLING AREA: Path : SPRO – Controlling – General controlling – Organization – Maintain controlling area (Tr.Code is OKKP) If we go for 1st scenario – company code should be the controlling area. Select new entries button Controlling area Name Company code to controlling area Currency type :BIL :controlling area forBIL : Select controlling area same as company code : select 10 company code currency.

Double click on assignment of company codes folder Select new entries button Give the company code : BIL Select save button or Ctrl+S Press enter to save in your request Double click on a activate components / control indicators folder Select new entries button Fiscal year Cost center :2007 : Select component active Select active type check box Order management select component active.ranges SA | 01 Co COIN | | 7 .A – It gives only Dept.B – It gives only Dept. CO through posting from FI (Business transaction – COIN CO No rang interval for the business transaction –COIN FI Document type And no. When we give cost center Dept.A date. In the report – when we give cost center Dept. When we give cost center hierarchy BILHIER – It gives all the cost centers data.B date. Select profit center accounting check box Save Ignore the warning message press enter MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS: 1.At the time of cost center creation – It will ask under which hierarchy we are creating the cost centers.

2.B 300000Dept C 600000 FI Document Co Document – COIN Note :Automatic posting is a business transaction Option 2 Posting in FI Wages A/c Dr Posting in CO 600000Dept common Dept A 100000 Dept.| 1-100000 Manual posting F-02 1-00000 Automatic posting 1. Wages A/c FI Document CO Documents Dr 600000Dept Common Dept A 300000 Dept Common Dept B 200000 Dept Common Dept C 300000 50000 Dept A Rent A/c Dr 8 . Repost Co line items (Business transaction –RKU3) Option 1 Posting in FI Wages A/c Wages A/c Wages A/ To bank 1 1 Dr Dr Dr 100000Dept.common Dept B 200000 Dept. Common Dept C 300000 600000Post Co line item No FI document 1 CO Document – RKU3 To Bank 2 1 1 Documents FI Document CO Document –COIN Transfer document wise/line item wise Total documents generated 1.A 200000Dept.

budgeting cost center wise for each cost element. range interval for all the types .Code is KANK) Controlling area : BIL 9 .Controlling – General controlling – Organization. Path: SPRO. No FI document will be generated CO document only will be generated Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X Dept A 30/04/2008 30/05/2008 30/06/2008 400100 Salaries 200000 400100 Salaries 250000 400100 Salaries 275000 ---------400100 total 725000 400101 wages 400101 wages 400101 wages Dept X 400100 Salaries 200000 30/04/2008 03/05/2008 30/06/2008 Total 400101 30/04/2008 31/05/2008 30/06/2008 100000 150000 125000 ---------375000400101 wages 125000 500000 50000 50000 -------150000400300 Rent 40000 400300Rent 400300Rent 400300Rent 400300 Total Planning primary costs ( Business transaction RKP1) Planning cost center wise or no.To bank Transfer line item wise 650000Repot CO line item Transfer document wise / Line item wise Report costs ( Business transactions – RKU1) This is used when we split the cost center into number of cost centers or transfer for wrong cost center postings.Maintain number ranges for controlling document (T.

Cost Accountant MAINTAIN VERSIONS: Version are nothing but budgets Original budgets Revised budget Re revised budget Version 0 version 1 Version 2 We can compare actual with original budget. 10 . Revised budget and Re revised budget Path: SPRO – Controlling –General controlling – Organization – Maintain versions Select version 0 (Plant /actual version ) Double click on settings for each fiscal year folder Give the controlling area Enter Select new entries button Fiscal year Exchange rate type :2008 :select B (Bank selling rate) : BIL Once budgeting is completed at end user are a select version locked – So that no body can change budget figures.Select maintain groups button From the menu select group – Insert Text: Co doc no.range interval for BIL check box From the menu select Edit – Assignment element group Save Ignore the message press enter Note :Usage of Version locked authorized person only Eg.No. range interval for BIL From number :1 To number :100000 Enter Double click on business transactions COIN RKU3 RKU1 RKP1 Select Co.

Select save button or Ctrl+S Press enter to save in your request Select bank arrow Planning is made attend user area after planning’s completed we select version locked check box . Primary cost element A)Primary cost elements are our general ledger accounts B) Posting to primary cost elements are possiable 2 Secondary cost elements A)Secondary cost elements are other than general ledger accounts B) Postings to secondary cost elements are not possible. Revenues: This is used for income accounts 12. Sales Deduction: This is used for expenditure accounts like sales commission Trade discount where CO-Profitability analysis module is activated 22. External settlement( Settlement from CO – FI): This is used for allocation of internal order settlement to GL Accounts / Assets. no body can change planned figures. They are used to allocations / Settlements Dept C Dept A Dept B (Service Dept) (Production Depts) Salaries 100000 Wages 200000 Power 5000 In the month end. SECONDARY COST ELEMENT CATEGORIES: 11 . we allocate costs from service to production Depts. COST ELEMENT ACCOUNTING: To update CO records / sub modules cost elements are required There are 2 types of cost elements 1. Primary cost / costs redacting revenues. This used for expenditure accounts 3. COST ELEMENT CATEGORIES PRIMARY COST ELEMENT CATEGORIES: 1. by using secondary cost element. Accrual / Deferral per surcharge :This is used for month end provisions only in CO 11.

21. Overheads rates :This is used for calculation of raw material overhead rate / Production overhead rate in product costing .2008 To date :31. 6. Creation of cost element groups 8. To view CO documents 1. Creation of cost center groups.04. Eg: Machine hours rate / labour hour rate in product costing. 31. Creation of filed status group by making cost center required entry field 4. Internal settlement (Settlement from CO to CO) This is used for allocation of internal order settlement cost to cost centers. Posting of transaction in FI 10.9999 comes automatically Enter Cost element category : Select 1 (Primary cost / cost reducing revenues) Select save button or Ctrl+S 1. 41. Assign new filed status group in GL expenditure accounts 5.12. Creation of cost centers. COST CENTER ACCOUNTING This is used to view department wise costs we use cost center accounting. To view cost center wise report. Display cost elements created 3. we can create A) FI Area | B)CO Area |- Co Area C)Automatic creation | 2. B) Creation of Primary cost element at CO area: 12 . Internal Activity Allocation: This is used for calculation of activity types in production cost. 1. 42. Assessment: This is used for allocation of primary cost element posing and secondary cost postings from one cost center to other cost centers. Creation of primary cost elements. 7. A) Creation of primary cost element at FI area Use to FS00 – GL masters creation Give the GL account number : 400100 Salaries Account Company code : BIL Form the menu select GL Account display Now select edit cost element button Valid from date :01. Order/ Project Results analysis: This is used for work in process calculations is product costing. To enter exchange rate for type M for INR to Euro 9. 11. 43.

1999 :BIL (This is text field) 13 .12.Use transaction code FS00 Path: Accounting. (Tr.04.Controlling.04.code KA01 ) Cost element : 400300 Rent Account Valid from :01.12.Cost element accounting-Master data-Cost element –Individual processing-Create primary (Tr.9999 Enter Cost element category :1 (primary cost /cost reducing revenue) Save 1.code is OKB2) Give the chart of Accounts : BIL Enter Account from :400301 Account to :499999 Cost element category select 1 Save Press enter to save in your request Create batch input session (OKB3) Same path as above Give the controlling area Valid from Valid to Session name Execute Execute batch input session (Tr code is SM35) Same path as above Select session name Select process button Select session :BIL : BIL : BIL :01.2008 :31. C) Automatic creation of primary cost elements: 1) Marked default settings (OKB2) path : SPRO-Controlling-Cost element accounting-Master data – Cost elements – Automatic creation primary and secondary cost elements-Make default settings.2008 to 31.

e in expenditure accounts) Double click on field status group G004 cost accounts Double click on General data Text make it required entry field Select next group button Cost center select required entry filed Select next page or page down button two times.Select display errors only radio button Select process button We get a message processing of batch input session completed. Ignore the message & select exit batch input button Display primary cost elements created (KA03) Path: Accounting-Controlling-Cost element accounting-Mater data-Cost element –Individual processing – Display.(Tr code is KA03) Select drop down button beside cost element Give the Controlling area : BIL Enter Creation of field status group by making cost center required entry field: (Tr.Code is OBC4) Select field status variant: BIL Double click on filed status groups folder 100000 equity share capital G001 400100 Salaries Account We can’t make cost center required for balance sheet accounts G001 For G004 we make cost center required and assign in salaries account (i. Business area make it option entry filed Save Press enter to save in your request 14 .

9999 : Dept A : Dept A : Dept A :Mr.12.A : Select 1 production : select BILHIER :BILH :INR : Dept A :01.2008 to 31.12.Assign group new field group in GL expenditure accounts (FS00) Give the GL account 400100 salaries account Company code Filed status group change to G004 Save Give the GL Account No.2008 to 31.code is KS01) Cost center Valid from Enter Give the name Give the description Person responsible Cost center category Hierarchy area Business area Currency Select save button or Ctrl+S Ignore the warning message press enter One more cost center Valid from Reference cost center : Dept B :01.04.9999 :BIL From the menu select GL account change :BIL From the menu select GL account change select create / Bank / Interest tab 15 .400300 Rent A/c Company code Change field status group to G004 Save Creation of cost centers: Path: Accounting-Controlling-Cost center accounting-Master data-Cost centerIndividual processing-create (Tr.04.

Dept X and Dept Y.Controlling area Enter Change the name to Dept B : BIL Change the description to cost center Dept B Change the person responsible Other fields are common Select save button Ignore the warning message press enter Cost center Valid from Reference cost center Controlling area Enter Change the name to Change person responsible to Mr.04.2008 to 31.12.C Cost center category Select save button or Ctrl+s Ignore the warning message press enter Creation cost center groups: Hierarchy : BILHIER Cost centers Dept A Dept B Dept C Dept X Dept Y Dept Z Category Production Prod Service Production Production Service Business Area HYD HYD HYD BGL BGL BGL If we want to see all cost centers data – BILHIER If we want to see production cost centers data – Create a cost center group and assign Dept A .9999 : Dept A : BIL : Mr B 16 . Dept b and Dept C If we want so settled production cost centers data – create A cost center group and assign Dept A and Dept B : Select to 2 (service cost center) : Dept C Change the description to cost center : Dept C : Dept C :01. Dept B. If we want to see HYD cost centers data cost – cost center group and assign Dept A.

Path : Accounting – Controlling – Cost center accounting – Master data.code is KSH1) Give the cost center name Enter Description Hyderabad production cost centers BIL Select Edit  Cost Center  Insert cost center button Select the cost centers Dept A Dept B Save Creation of cost Element group: FI : Account groups Personnel cost 400100 salaries 400101 Wages 400102 Bonus 400103 Staff welfare and Administration 400300 Rent 400301 Telephone exp 400302 Petrol exp Create cost element group administration and assign 400300-400399 In the report center Dept A Dept C Or Cost center GRP Cost element Or Cost element GRP personnel administration CO:Dept wise personal cost or Administration Create cost element group personnel and assign 400100 -400199 : BILHYD PROD Path: Accounting –Controlling-Cost center accounting-Master data-Cost element group –Create (Transaction code: KAH1) Cost element group name : BILADMIN Enter Description : Administration expenses for BIL Select insert cost element button (Shift+F4) (Edit –Cost element –Insert cost element) From 400300 to 400399 17 .Cost center group – Create (Tr.

Code is OB08) Select new entries button Exchange rate type Valid from From currency To Direct quotation Select save button or Ctrl+S Press enter to save in your request Posting of transaction in FI Transaction code:F-02 Give the document date Type Company code :BIL Posting key Account Enter Give the amount Cost center Text One more expenditure Post key :40 Account :400300 Rent account Enter Amount :100000 Cost center : Dept A Text : Rent posting Posting key : 50 Account :200105 SBI current account Enter Amount :* Business area :BILH Text : Expenditure posting From the menu select Document  Simulate Select save button or Ctrl+S : Today’s date :SA :40 :400100 salaries account :500000 : Dept A :Salaries posting : M (Average rate) :01.Save To enter exchange rate for type M for INR to EURO (Tr.10.2008 : INR : EUR :0.02 18 .

1 Report co line items: Business transaction RKU3 FI doc.under column set Select value in report current under displayed columns Select left arrow Select business transition under column set Select document no.13 001 400100 Salaries 500000 Dept A 150000 Dept B 50000 Dept C 19 .To view cost center wise report: Path: Accounting –Controlling-cost center accounting –Information system-Report for cost center accounting-Line items –Cost centers: Actual line items (Transaction :KSB1) Cost center select Dept A (if you want change the posting dates) Select execute button Keep the cursor and the first line item Select document button Select back arrow Select change layout button (Ctrl+F8) Select Document no.under column set Select value in reporting currency under displayed columns Select left arrow or show selected filed button Select reference document no. :1 to 100000 Execute Select folder button for document no. under displayed columns Select left arrow Enter To view co documents: Path :Up to reports for costs center accounting path is same -Line items – Co documents :Actual costs (transaction code is KSB5) Document no.

:13 Company code:BIL Fiscal year :2008 Execute Double click on line item no.1 Amount under new account assignment 150000 Cost center :Dept B Select new item button Select next button Amount under new account assignment 50000 Cost center : Dept C Save Go and see the cost center report KSB1 Give the cost center Select execute button To view cost element wise to total Select cost element column Select sub totals button (Note:That is dues cost element wise total) Repot costs (Business transaction RKU1) This is used when we split a cost center in to number of cost centers or wrong cost center postings. transfer line item wise No FI document will be generated Only document will be generated Path: Accounting – Controlling-Cost center accounting –Actual postings-Report line items-Enter (Transaction code is KB61) Select document no. No FI document will be generated Only CO document will be generated Transfer cost element wise (GL account wise) Dept A 20 .Report co line item 002 400300 Rent 003 200105 SBI 100000 Dept A 600000 Report co line item Transfer document wise /line item wise .

Path: Accounting – Controlling-cost center accounting-Environment –Period lockchang (Tr.08 March Oct 2008 to March 2009 An expenditure posting in FI for September.RKU3. RKU1 C) Transaction which effect only FI Eg.Path : Accounting-Controlling-cost center accounting –Actual postings-manual reporting of costs – Enter (Transaction code is KB11N) Cost center (old) Amount Cost center new Cost element Amount Cost center (new) Enter Select save button or Ctr+S Period lock: FI To open No check To open CO To open To open No check : Dept A :100000 : Dept C : Dept A :400300 Rent :25000 : Dept C Cost element 400100 Salaries One more cost center (old) A) Transaction which effect FI and CO eg:COIN B) Transaction which effect only CO Eg.Debit balance sheet and credit balance sheet Sept .code is OKP1) Controlling area Fiscal year Select actual button Select period Select lock period button Save 21 :01 : BIL :2008 . We can’t post since periods are not open.

Planning cost center wise Path :Accounting –Controlling cost center accounting –Planning –Cost and Activity inputs –Change (KP06) Version From period To period Fiscal year Cost center group Cost element From Cost element To :select 0 (Original budget) :1 :12 :2008 :BILHIER :400000 :499999 Form Bsed If we select from based radio button The cost element list in a available on screen plant against cost elements Select next page or page down button Free If we select radio button We have to select cost element from the drop down list and plan against the Climents Select form based radio button Select overview screen button For cost element 400100 Plan Fixed cost 1500000 Distribution key 1 Equal distribution Select cost element Select back arrow Fro cost element 400300 Plan fixed cost 960000 400100 From the menu select  Goto –Period screen 22 .Set controlling area :(OKKS): Path :up to Environment the path is same  Set controlling area Give the controlling area :BIL Enter Real time integration of controlling with FI on line reconciliation ledger This is used when we get for 2nd scenario (no.of company codes having one controlling area ) all the company codes should use same Char of Accounts.

Distribution key 1 To plan for Dept B –Select next combination button To go back to previous dept –select previous combination button Save To view variance report cost center wise Path :Accounting – Controlling-Cost center accounting –Information system –Reports for cost center accounting –Plan /Actual comparisons –Cost centers: Actual /Plan/Variance (Tr code is S_ALR_87013611) Controlling area Fiscal year From period To period Plan version Cost center Value Execute Keep the cursor on Salaries A/c actual costs amount Select call up report button Double click on cost centers : Actual line items keep the cursor on the first line item. Select document button :BIL :2008 :10 :10 :0 :Dept A 23 .

ONLINE RECONCILIATION LEDGER  Reconciliation used when  when number of company codes having one controlling area – 2nd Scenario  It can be at controlling area  All the company codes should use the same Chart of Accounts  due to online reconciliation ledger. it generated in a document in FI BIL Controlling area | -----------------------------------------------------------------------| | Company code BIL company code BSL | | ----------------------------------------------------------------------| | | | | | Dept A Dept B Dept C Dept X Dept Y Dept Z If salaries paid and posted FI at (F-02) Salaries A/c ---------------------------------100000 | | Out of 100000 salaries 20000 belongs to company code BIL If we use the reconciliation account at cost center level and the 20000/.is transfer to company code BSL (Dept X) it passes the entry in financial automatically Here Reports at – No FI records In BIL Books BSL Dr 20000 To Salaries a/c 20000 In BSL books Salaries account Dr 20000 24 .

delete. copy. Delete. check company code From the menu select organization object – copy organization object From Company code To company code Enter Select Yes for the message (for copy the GL accounts) Select No button allocate a different local currency Ignore the message press enter Select create request button Short description :Customization for Birla Steel Limited Press enter Enter once again to saving the request Go on press enter till you got the message company code BIL copied to BSL with out 75 number range object Ignore the message press enter Select back arrow Double click on edit company code data Select position button Give the company code Enter Select company code Select address button change the company name to : Birla Steel limited Enter save and Save in your request button : BSL :BSL :BIL : BSL 25 . Check company code(T.To BIL a/c Customization at Finance: 20000 To copy company code BIL customization including accounting to BSL Path :SPRO-Enterprise structure – Definition –Financial accounting –Edit.Code EC01) Double click on copy.

Creation of GL masters FS00 Give the GL account no. In BSL books – If we create account No. Loans & Advances 200161 – Birla Industries Limited Same chart of accounts BIL chart of accounts BIL BSL chat of accounts BIL When we use same chart of accounts. current assets.we can not crate our account in our books. :400150 26 . account description should be same in all the company codes.Assign company code to company Path :SPRO-Enterprise structure-Assignment –Financial accounting-Assign company code to company Select position button Give the company code : BIL Enter For the company code :BSL assign BIL(group name) Select save button or Ctrl+S Press enter to save in your request Document type SA should allow inter company postings: (OBA7) Select type : SA Select details button Select inter company postings check box Save Press enter to save in your request Creation of GL Masters FS00 BIL Books 1) FI/CO reconciliation account under only expediter group which should not be a cost element 400150 –Personnel group 2) Birla Steels limited. Loans & Advances 200160 Birla Steel Limited BSL Books 1)FI/CO reconciliation account under any expenditure group which should not be a cost element 400150 personnel group 2)Birla Industries Limtied current Assets.200160 – It takes Birla Steels Limited.

200160 Company code : BIL Select with template button Give the GL Account No. Company code Enter :BIL :400100 Salaries : BIL Change short text & GL account long text to FI/CO reconciliation account Select create / bank /interest tab Field status group change to ‘ICCF’ CO < -> FI reconciliation posting Save Give the GL Account No.400150 Company code :BSL Select with template button Give the GL account 400150 Company code Enter & Save Give the GL account 200161 Company code Select with template button Give the GL account 200160 :BSL :BIL :BIL 27 .200100 Cash A/c Company code Enter Select type/Description /tab Change short text GL account long text to BIRLA STEEL LIMITED Select create / Bank/Interest tab Filed status group change to G067 Deselect relevant to cash flow check box Save Give the GL account No.Company code Select with template button Give the GL account o.

Company BIL Enter Select type / Description tab Change short text +GL long text to Bila Industries limited Save Prepare cross company code Transaction (Transaction code is OBYA) Path :SPRO-Financial accounting-GL accounting –Business transactions-Prepare cross company code transactions Company code 1 BIL Company code2 BSL Enter Posted in BIL cleared against BSL Debit posting key :40 Account debit :200160 ( Birla Steel Limited) Credit posting key :50 Account credit :200160 Posted in BSL Cleared against BIL Debit posting key :40 Account debit :200161 Bilra Industries Limited Credit posting key :50 Account credit :200161 Save Press enter to save in your request CO customization ( tr code is OKKP) Maintain controlling area Assign company BSL to controlling area BIL Select controlling area Select details button Company code to controlling area: Select cross company code cost accounting Reconciliation ledger document type Select company code validation check box Double click on assignment of company codes folder 28 :SA (GL accounts document) Double click on activate components / control indicators folder :BIL .

Select company code Select copy as button :BIL Change the company code to BSL Enter & save Ignore the warning message press enter Activate reconciliation ledger (Tr code KALA) Note: Follow through path Path:SPRO –Controlling –Cost element accounting-Reconciliation ledger-Activate deactivate reconciliation ledger Double click on activate reconciliation ledger Controlling area Select Execute button Ignore the warning message press enter Define adjustment accounts for reconciliation posting (Tr code is OK17) Same path Double click on define accounts for automatic postings Select change account determination button Save Reconciliation account: Save Press enter to save in your request FI CUSTOMIZATION Define variant for real time integration: Path :SPRO-Financial accounting (new) Financial accounting global setting (new) – Ledger-Real time integration of controlling with financial accounting –Define variants for real time integration Select new entries button Variant for real time integration B1 Select real time integration active check box Give the account no.400150 FI/CO :BIL 29 .

2008 :31.Select account determination active check box Key date active from :01.12. Select new entries button Company code:BIL Variant Company code:BSL Variant Save Press enter to save in your request Creation of cost center for company code BIL (KS01) Give the cost center department X Valid from To date :01.04.9999 :BIL :Dept X BSL :B1 :B1 Reference cost center :Dept A Controlling area Enter Change the name to Change the description to cost center dept X Change company code to 30 .04.2008 Document type Ledger group (FI) Text variant for :SA :0L :BIL Select cross company code check box Select cross business area check box Select cross profit center check box Save Press enter to save in your request Assign variants for real time integration to company code: Same path.

Select back arrow Chang the company code to BSL Execute Double click on document no.Select save button or Ctrl+s Ignore the warning message press enter Repost costs (F-02) Cost center old:Dept A Cost element :400100 Salaries Amount :20000 Cost center new Dept X Save To make text filed optional for field status group G004 cost accounts(Tr.code is OBC4) Select field status variant for BIL Double click on field status groups folder Double click field status G004 Double click on General data Text make it optional entry field Press enter to save in our request Go and see the FI documents (Tr.code is FB03) Select document list button Give the company code Enter the date :From date Execute Double click on document no. :BIL To Date 31 .

CROSS COMPANY CODE POSTINGS Company code :BIL BSL Outstanding expenses of BSL paid by BIL BSL Dr To Bank 25000 25000 Outstanding 25000 To BIL25000 :BIL 25000 :BSL 25000 Paying company code : BIL Credit Bank Debit outstanding exp Use the Transaction code :F-02 Give the document date :Today’s date Type :SA Company code :BIL Posting key :50 Account no. :200105 SBI CA Enter Amount :25000 Business area :BILH Text :outstanding expense payment on behalf of BSL Posting key :40 Account no :100500 out standing exp. New company code :BSL Enter Amount :* Business area :BILH Text :+ From the menu select document  Simulate Double click third line item Business area :BILH Text :+ Select next item button Business area :BILH Text :+ 32 .

Open item management A). Bonus provision for Dec. Bonus provision for Dec. FI posted by Company code Cross company code no.2008 Bonus A/c To Out standing exp.12.range in interval for business Transaction :KAZ1 – Actual cost center accrual FI Month end provision 1.12.2008 01.2008 Bonus A/c To Outstanding exp.10000 10000 Dr. 30.Select save button or Ctr+S Posting by Company code Cross company code no. B).2008 Outstanding Exp. :BIL :15 :BSL :2 08 08 By viewing the cross company code document number – We know which company code has initiated the posting. To Bonus A/c C.11.10000 10000 Dr 20000 20000 Dept A Dept A Dept A Dr10000 10000 Dr. 31.2008 Bonus A/c To Out standing exp 2.12. Reverse next month 1st 01. B. Accrual / Deferral document A.No. Bonus provision for Nov 30.2008 Bonus To Outstanding exp Dr. Select continue button Accrual orders (Imputed cost calculation) This is used for month end provision only in CO This is used for irregular expenses like Bonus Cost element category should be 3 Accrual/ Deferral per surcharge Define CO.11. Bonus provision for Nov.12. 31.10000 10000 Dept A Dept A 33 .

1000 Dept Dummy Bonus In the year end – in FI when we make bonus provision for the whole year. Creation of GL master bonus account – personnel cost (FS00) group:- 34 . Stock valuation will be accrual orders Lower in all month other than March Accrual orders Create overhead structure Salaries 100000 Bonus -10% on salaries 1000 In the month end Bonus Higher in March Debit cost center credit cost center Dep Dummy (No accounting entry) Dept A 1000 allocation to Dept A costs will be allocated to production orders – There by Dept A will be zeroproduction valuation will be correct.03.03. They make provisions for the whole year. the will not make provision in the books every month in year end. 31. companies follow accrual basis of accounting.2009 Dept dummy 1200000 ====== April to March 10000*12 = 120000 ===== In the year end Dept dummy values will be zero.2009 Bonus A/c Dr To Outstanding 1200000 1200000 Dept Dummy Dept dummy values in the year end 31. Expenditure for all the months Less (other than March) Expenditure for March More In SAP when we take production an accounting entry will be generated automatically – Finished goods valuation will be based on costs for the month.Month end provision Number of companies will not prepare profit & loss and Balance sheet every month.

Give the GL Account No. :400105 Company code :BIL Select with template button Give the GL account no. :400100 (salaries) Company code :BIL Enter Change short and GL account long text to Bonus account Save Select edit cost element button (F8) Valid from date :01.04.2008 to 31.12.9999 Enter Cost element category :Select 3 accrual deferral per surcharge save Creation of cost center – Dept dummy (KS01) Give the cost center Reference cost center Controlling area Enter Change name to Dept dummy Change description to cost center: Department dummy Select save button Ignore the warning message press enter Maintain overhead structure: Path:SPRO-Controlling –Cost element accounting-Accrual calculation –percentage method-maintain overhead structure (Transaction code is KSAZ) Select create over head structure button (F7) Over head structure :BIL1 Description :BIL overhead structure Select save button Row Base 10 B1 Enter Give the name salaries Select create button Row O/H rate (Over head rate) Description 20 B2 Bonus : Dept dummy : Dept A :BIL

FR

To 10

CR 10

B3

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Enter Give the name Bonus Dependency :KRS1(controlling area) Select create button Save Ignore the message press enter Keep the cursor on overhead structure BIL1 Select assignment button (F5) Controlling area :BIL Select actual accrual radio button Select continue button Valid from 1 2008 valid to 12 2008 overhead structure BIL1

Save Double click on overhead structure BIL1 Keep the cursor on B1 From the menu select Goto calculation base From cost element 400100 Save Kept the cursor on B2 From the menu select Goto overhead rate Valid from 1 2008 Save From 10 Valid to 12 2008 To 10 Actual overhead 10% Crdit B3

Keep the cursor on B3 From the menu select go to credit Company code Business area Valid to Cost element Cost center Save :BIL :BILH :12 2008 :400105 :Dept Dummy

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Define CO.no range interval for the business transaction KAZ1-Actual cost Center accrual:(Transaction Code KANK) Give the controlling area Select maintain group button Double click on KAZ1- Actual cost center accrual Select CO.No range interval for BIL check box From the menu select Edit-Assigned element group Save Ignore the warning message press enter 1. Posting of salaries for the month of August F-02 Give the document date end posting date :03.08.2008 Date Type Company code Posting key Account no. Enter Ignore the warning message press enter Amount Cost center Text Posting key Account no Enter Amount Business area Text :* :BILH :+ :100000 Dept A :Salaries posting :50 :200105 SBI current Account :BIL :40 :400100 Salaries A/c :03.08.2008 :SA :BIL

From the menu select document Simulate and save Accrual calculation (KSA3)

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Accounting – Controlling –Cost element accounting-Actual postings –Accrual calculation select cost center radio button give the cost center : Dept A period :5 fiscal year :2008 deselect test run check box select details list check box Execute Select next list level button Go and see the cost center report KSB1 Give the cost center Posting date Execute Select back arrow Give the cost center Execute Bonus provision in the year end in FI Transaction F-02 Give the document date & Posting :31.03.2009 Type :SA Company code :BIL Posting key :40 Account no. :400105 bonus account Enter Ignore the warning message press enter Amount :10000 Cost center :Dept dummy Text :Bonus provision for the year 2008-09 Posting key :50 Account :100500 outstanding exp. Enter Amount :* Business area :BILH Text :+ Document – Simulate and save Go and see the cost center report KSB1 Give the cost center :Dept dummy Posting date :01.04.2008 to 31.03.2009 : Dept dummy :Dept A :01.08.2008 to 31.08.2008

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values To SKF are common for all months in the year.of Telephone calls 1000 1500 2000 39 .meter are of A & B Telephone Exp25000 No.of telephone calls of A & B Enter CO.of Employees April 2008 May 2008 June July Aug Sep | Oct Dec Jan. RKS (Enter statistical key figures) SKF category Fixed Total Fixed If we choose fixed. No range interval for the business transaction. if we don’t make changes in between Eg: Employee / Area Total If we choose total We have to enter values for SKF. Employee / Area/ Telephone calls Dept C Dept A Dept B (service Dept) (Production departments) Salaries 500000 No.’09 Feb March 100 | | | | | | | | | | 100 | | | | Sep 150 | | | | Aprl 2008 May June July Aug Oct Dec Jan 2009 Feb March No.Execute STATICALLY KEY FIGURES (SKF) This is used as a basis for allocation of costs from one cost center to other cost centers.of employee of A and B Rent 100000 Sq. for each and every month Eg: Telephone calls No. Eg.

Save Ignore the warning message press enter. we allocate costs from one cost center to other cost centers : Dept A : EMP :500 : Dept B :EMP :250 :EMP : BIL 40 .No.no range interval for the business transaction RKS-Enter Statistical key figures Transaction Code is (KANK ) Give the controlling area Select maintain groups button Double click on RKS Select Co.code is KB31N) Received cost center Statistical KF Total quantity Received cost center Statistical KF Total quantity Save Period end closing In the month end. Create Statistical key figures Path :Accounting – Controlling –cost center accounting  master Data-Statistical key figures – Individual processing – Create (Tr.Code is KK01) Give the statistical key figure Enter Give the Name :Employee Statistical key figure unit of measurement : Select EA each Key figure category :Select fixed values under radio button Save Path : Accounting –Controlling – Cost Center accounting –actual postings-statistical key figures-Enter (Tr.range interval for BIL check box From the menu select Edit Assignment element group.Define co.

No.No. 41 .of employee of A and B Percentage basis Basis of allocation can be percentage method statistical key figures method /activity type (machine hour / labour rate) Allocation methods: 1. Distribution A) Transfer only primary cost postings B) Receiving cost center can track original cost elements. D) Define Co.No.of employee of A and B No.range interval for the business truncation.range interval for the business transaction RKIV actual overhead distribution. Assessment : A) Transfer primary cost postings and secondary cost postings.Dept C (Service department) Salaries Wages Rent 500000 300000 50000 Dept A Dept B (Production departments) no. RKIB periodic reposting. C) Sender should be only cost center D) Define Co.range interval for business transaction RKIU actual overhead assessment. Periodic reposting: A) Transfer only primary cost postings B) Receiving cost center can track original cost elements. 2. 3. Dpt X Dept C Dept A Dept B Wages 100000 Salaries 500000 Salaries 400000 Salaries 300000 Wages 300000 Rent 50000 Add all 85500 Add all from C 95000 10% All from Dept X100000 -----------------------------Less 9500001255000 395000 ===== ======= ======= Allocation Primary cost postings Secondary cost postings B) Receiving cost centers can’t track original cost element Dept A and B will not show the transfer value –how much salaries wages and rent. C) Define Co. C) Sender can be a cost center or interval order.

of employees of A and B 300000No. D) Transfer quantities as well as values. Dept C (Service Department) Salaries Wages Rent Option 1: Cycle 1 (Salaries and wages allocation) | Segment 1 Option 2 Cycle 2 (Rent allocations) | Segment 1 Dept A Dept B (Production departments) 500000No. C) Sender should be only cost center. B) Receiving cost center can track original cost elements.No. E) Define Co. A)Transfer only primary cost postings. When the allocation basic is different for the cost elements in the cost center.range interval for the business truncation. Which over method we follow. we have to create cycles. Indirect activity allocation. we have to create number of cycles for number of segments for a cycle.4.of employees of A and B 50000 Percentage basis Cycle 1 | ---------------------------------------------| | Segment1 Segment2 (Salaries and wages allocation) (Rent allocation) 42 . RKIL Indirect activity allocation .

2008 to 31.code S_ALR_87005742) :BIL :42 (Assessment ) :1000000 :01.range interval for the business truncation.ASSESSEMENT 1. Cost element category Save 2. Ignore the message press enter Creation of assessment cycle: Accounting –Controlling –Cost center accounting-Period and closing –Current settings–Define assessment (Tr. Define Co.04.range interval for BIL check box From the menu select Edit –Assignment element group.No.12.e (that is) assessment cost element : Path: Accounting –Controlling –Cost element accounting-Mater data-Cost element –Individual processing –Create secondary (KA06) Give the controlling area Enter Cost element Valid from Enter Name and description :Assessment cost element.RKIU-Actual overhead assessment Use the Truncation code :KANK Give the controlling area Select maintain groups button Double click on RKIU Select Co.9999 :BIL 43 .No. Creation secondary cost element : i.

Give the cycle :BIL1 Start date :01. Select save button or Ctrl+S Press enter to save in your request Select iterative check box Dept C Dept A 60% 300000 54000 Salaries 500000Dept B 30% 150000 27000 Less :Allocation 500000Dept Z 10% 50000 9000 -------0 Add: Allocation 90000 Less :Allocation 90000 ------0 Add: Allocation 1800 Dept Z Wages Add: Allocation Less : Allocation 400000Dept X 50000Dept Y -------450000Dept C 450000 ------0 ==== 50% 30% 20% 2250004500 1350002700 90000 1800 We have to run number of items to make both cost center values zero.2008 Enter Text : Assessment cycle Select iterative check box. system will run number of items automatically till both cost center values become zero. Select attaché segment button.04. Segment name Description Assessment cost element Sender rule Share in % Receiver rule Variable portion type : Segment 1 : Salaries allocation :select 1000000 :select posted amounts :100 :Select variable portions :Select actual statistical key figures Select actual value origin radio button 44 . If we select interactive check box.

2008 to 31.Select sender / receivers tab Sender cost center Under Cost element Under Receiver cost center group Select receiver tracing factor tab Statistical key figure Select save button or Crl+S Press enter to save in your request Select attaché segment button Segment name segment2 Description Assessment cost element Sender rules Sharing in % Select receive rule Select senders/ receivers tab sender cost center Cost element Receiver cost center group Dept Dept Save Press enter to save in your request Go and see the cost center Report (Tr code is KSB1) Give the cost center Posting date Execute Select cost element column Select sub totals button :Dept C :01.10.2008 A B 70 30 :Dept C :400300 (Rent ) : BILHYDPROD :Rent allocation :1000000 :Posted amount :100% :Fixed percentages :EMP Select receiver weight factors tab :Dept C :400100 (Salaries a/c) :BILHYDPROD Select actual value origin radio button Select receiver tracing factor tab 45 .10.

Dept C Salaries Rent A 1500000 500 10000050000 25000 70 17500 B No.of employees 250 Percentage basis 30 7500 Execution of assessment cycle: Path :Accounting –Controlling –Cost center accounting –Period end closing-Single functions-Allocations –Assessment (KSU5) Give the period Fiscal year :7 (October) :2008 Deselect text run check box Select details list check box Cycle select Execute Select receiver button :BIL1 46 .

If FI we have only GL account raw material consumption – We don’t know order wise consumption. By creating vehicle as an internal order we can get the costs.INTERNAL ORDERS This is used to view costs for a specific task. Some production orders consume more raw material and same production orders consume less raw material. of production orders will be executed. A) Vehicle wise running expenses Management has to task decision whether to sell the (or) keep the vehicle in company A) petrol expenses for the vehicle B) Repairs to the vehicle It we take GL accounts in FI –we will not create each vehicle wise petrol expenses and repairs account. By crating production order. D) Exhibition costs Company is conducting an exhibition Salesmen salaries Conveyance Advertisement Discounts One account Different account Different account Different account 47 . In cost center accounting –vehicles will be under administration cost center and the petrol expenses repairs and administration expenses will be posted to administration cost center. By creating telephone as an order we can get telephone wise expenses. Eg. C) Production order costs In a month no.We can not get telephone wise expenses directly. B) Telephone expenses: If we want to know telephone wise expenses in FI –we will have one account for all telephones. If we take cost center –It will be entered in administration cost center . we can get order wise costs.

66110883 To Bank 50000 The cost will be allocation to production orders from CO In the production order valuation we can’t take. Eg.We don't know the exhibition costs by creating an order we can get exhibition costs Orders will be of 2 types 1)Real orders Settlement is possible We can settle order To 2)Statistical orders settlement not possible statistical orders are used for decision making Cost Center (Internal settlement) From Co to Co GL Accounts Assets (External settlement ) (From CO to FI) When we transfer from cost center –To cost centers allocation by assessment / Distribution periodic reposting / Indirect activity allocation.66611983 Statistical Cost Center Dept A Telephone expenses 50000 Allocation to paid order 50000 48 . Telephone expenses Dr 50000 Cost center Dept Order Tel no. A) When we select statistical order is statistical order check box. At the time of order creation there is a statistical order check box.(50000+50000) We have to take only one time 50000 When we are posting to no. Order is statistical (Automatically cost center will be real) B) If we don’t select statistical order check box Order is real (Automatically cost center will be statistical ) Statistical order : Telephonewise expenses order we create as statistical order. of cost objects are will be real and others will be statistical. When we transfer from Internal order settlement. Telephone expense To Bank Dr 50000 50000 Cost center Dept A Order Telephone no.

66611983 to production order there by order will be zero.Cost center Dept A – Zero In the month end we allocation costs from Dept A to production orders there by cost center Dept A will be zero. Creation of order types: Path : SPR O –Controlling –Internal orders – order master data-Define order types (KOT2_OPA) Select new entries button Order category Enter Order type Description Planning profile Object class Save We get message no.66611983 Real Order Telephone no.6661987 Allocation to production 50000 Order will be zero In the month end we allocate cost from order telephone no. Order telephone no. Suppose we create order as real order Telephone expenses Dr 50000 To Bank 50000 Cost center c data Telephone Expenses Telephone expenses 50000 50000 Cost center Dept A order telephone no.range not processed Ignore the message press enter Select assign /change interval button beside no.66611983 Telephone expenses 50000 Management can see telephone wise expense at any point of time afterwards. Afterwards management can’t see telephone wise expense.reage interval :BILT :Telephone orders for BIL :select 000001 (General budget /plant profile) :Select Over head cost :Select 01 Internal order (Controlling) Select release immediately check box 49 .

400305 Company code :BIL Select with template button GL account 400300 Rent account Company code Enter Change short text and GL a/c long text to Telephone expenses Select crate / Bank/Interest tab :BIL CC=Cost Center :BIL 50 .Double click order type :BILT Select motor pool A-ZZZZZZZZZZZZ(External) From the menu select Edit  Assign element group Save Ignore the message press enter Creation of filed status group by making cost center and internal order required entry fields (OBC4) Select field status variant Double click on field status group folder Select field status group G004 cost accounts Select copy as button Change the filed status group to G002 Change the text to cost accounts (CC & IO required) IO =Internal order Enter Save Press enter to save in your request Double click on G002 Double click on additional account assignment CO /PP order make it required entry field. Save Creation of GL master telephone expense (FS00) Give the GL account no.

66611983 :BIL :BILH :Select BILT :Select 1 :01. Description Company code Business area Select control data tab Select statistical order check box Save One more order Order type Enter Order Description Company code Business area Select control data tab Select statistical order check box Save :BIL66611984 :Telephone order no.2008 51 .) :Telephone order no.04.Change the filed status group to G002 Save Select edit cost element button Valid from date Enter Cost element category Save Creation of Internal orders: Path :Accounting –Controlling-Internal orders-Master data-Special functions –Order –Create (Tr code is KO01) Order type Enter Order no.66611984 :BIL :BILH :BILT :BIL 66611983 (Telephone no.

Code is KOBI Give the order no.Creation order group Up to master data the path is same  Order group Create (Tr code is KOH1) Give the order group name :BILHYDTEL Enter Description :Hyderabad order group (GRP)for BIL Select insert order button(Select menu bar Edit  Order Insert Order) Select to orders :BIL66611983 :66611984 Save Posting of transaction in FI (F-02) Document date Type Company code Posting key Account no. Enter Give the amount Cost center Order Text Posting key Account no.BIL66611983 Remove the order group 52 . Enter Amount Business area Text :* :BILH :+ :100000 :Dept A :BIL66611983 :Telephone expenses :50 :200105 (SBI current account ) :Today’s date :SA :BIL :40 :400305 Telephone exp From the menu select –Document –Simulate and save To view internal order wise report Path :Accounting –Controlling-Internal order-Information system-Reports for Interval orders -Line items –Order -Actual line items-(Tr.

Execute Keep the cursor and telephone expense line item select document button Planning order wise Path :Accounting –Controlling –Internal orders –Planning –Cost and activity inputs – Change (KPF6) Version :0 From period :8 (November) To period Fiscal year Give the order no. Cost element Select view screen button Cost element Total plan cost Select save button or Ctrl+S To view variant report order wise Path :Accounting Controlling-Internal order –Information system-Reports for internal order-Plant /Actual comparisons-Order :Actual / plan / Variance (S_ALR_87012993) Controlling area Fiscal year From period To period Pant version Order values Execute Real orders: They are used for vehiclewise expenses Petrol expenses Dr 50000 Order no.AP9Z1234 :BIL :2008 :8 (Current month) :8 :0 :BIL66611983 :400305 :75000 :8 :2008 :BIL66611983 :400305 Telephone expense Select next page or page down button Select from based radio button 53 .

Dept B and Dept C by assessment / Distribution / Periodic posting /Direct activity allocation. Creation of filed status group by making only internal order required entry filed (OBC4) 54 . Petrol Expenses Cost center common 50000 Allocation to Dept A 25000 Dept B 15000 Dept C 10000 --------------50000 50000 ==== ===== Cost center will be zero Order no.To Bank In the month end: 50000 Cost center Dept A Cost center Dept B Cost center Dept C Settlement can be percentage basis / ratio basis /Amount basis Order no.AP9Z1234 Settle to Order No AP9A1234 Allocation Dept A Dept B Dept C Petrol expenses 50000 ------50000 ==== 25000 15000 10000 -----50000 ==== Order will be zero Petrol expense Dr 50000 To Bank Cost center:Common Order No.AP9Z1234 Petrol expense 50000 ===== Management can see vehicle wise expenses at any point of item afterwards.AP9Z1234 Statistical 50000 In the month end from cost center common allocate to Dept A.

400300 Rent account Company code Enter Change short text and long text to petrol expenses Select create/bank /interest tab Field status group Save Select edit cost element button Valid from date Enter Cost element category Save Creation of secondary cost element i.04. Company code Select with template button Give the GL account no.Select filed status variant Select field status group G002 Select copy as button :BIL Double click on filed status group folder Change field status group to G010 Change the text to cost accounts (IO required ) Enter and save Press enter to save in your request Double click on G010 Double cock additional account assignments Cost center make it optional entry field Save Creation of GL master petrol expense under administration group (FS00) Give the GL Account no. Statement cost element (KA06): 55 :01 :01.2008 :G010 :BIL :400310 :BIL .e.

Give the cost element :1000001 Enter Name and description settlement cost element Cost element category :Select 21 internal settlement Save Maintain allocation structure: Path :SPRO-Controlling –Internal orders-Actual posting.Settlement-Maintain allocation structures Select new entries button Allocation structure Text Save Press enter to save in your request Select Double click assignments folders Select new entries button Assignment Text Save Select Double click on source folder From cost element Save Press enter to save in your request Double click on settlement cost elements folder Select new entries button Receiver category Settlement cost element Save :Select CTR cost center :1000001 :400310 Petrol expenses :01 :01 :Vehicle expenses settlement :B1 :B1 :BIL allocation structure 56 .

Petrol expenses will be settled to cost center by using secondary cost element settlement cost element.no. Through orders.AP9Z1234 settle to cost center Dept 4: Petrol exp 50000 Dept 3: Dept 1: :Select settlement required :999 :12 months 57 . Maintain settlement profiles: Same path Double click on maintain settlement profiles Select new entries button Settlement profiles Description Allocation structure :BIL1 :BIL settlement profile :B1 Select to be settled in full radio button Double click on CTR cost center Select % settlement check box Select equivalence number check box Select amount settlement check box Under valid receivers For cost center Max. distribution rules Residence time Save Press enter to save in your request Rule 1: Order no.AP9Z1234 settle cost center Dept A30000 Petrol expenses 50000 settle cost center Dept B 15000 Dept C 5000 Rule 2 Order No.AP9Z1234 Settle to cost center Dept A 85% Petrol expenses 50000 Settle to cost center Dept B 10% 5% Order no.

range interval for the business truncation K0A0-Actual settlement.range interval Double click on BILV Select motor pool A-ZZZZZZZZZZZZZZ external check box From the menu select Edit –Assign element group.Maintain number range for settlement documents: Go through Same path (Tr.no. Use the transactions code (KANK) Give the controlling area Select maintain groups button :BIL :BILV Vehicle order type BIL :BIL1 :0000001 (General budget profile) :Overhead costs :Select 01 Internal order (controlling) Select release immediately check box 58 .code is SNUM) Select maintain groups button Double click on controlling area BIL Select Standard accounting document check box From the menu select EditAssign element group Save Ignore the message press enter Creation of order type (KOT2_OPA) Select new entries button Order category Enter Give the order type Settlement profile Budget profile Object class select Save Ignore the message press enter save in your request Select assign /Change intervals button beside no. Save Ignore the message press enter Define co.

range interval for BIL check box Form the menu select Edit –Assign element group.Double click on KOAO actual settlement Select co. Save Ignore the warning message press enter END USER AREA: Creation of internal order (KO01) Give the order type :BILV Enter Give the order Description Company code Business area Select control data tab Deselect statistical order check box Select settlement rule button Category Settlement receiver Give the percentage One more Category Settlement receiver Percentage Save Ignore the warning message press enter Posting of petrol exp F-02 Give the document date Type Company cod Posting key :Today’s date :SA :BIL :40 59 :CTR :Dept B :30 :CTR cost center :Dept A :70 :AP9Z1234 :Vehicle no.no.AP9Z1234 :BIL :BILH .

Text Posting key Account no. :50 :200105 SBI current account :* :BILH :+ From the menu select menu document –Simulate and save Actual settlement : Path :Accounting –Controlling-Internal order-Period end closing-Single functionsSettlement –Individual processing (K088) Give the order Settlement period Fiscal year Deselect test run check box Select check transaction date check box Select execute button Select details list button Note : Order means overall expenses Eg: Vehicle Expenses Cost Element means each item wise :Eg. Enter Amount Business area Text :400310 petrol exp. :100000 :AP9Z1234 :Petrol exp. Driver salary etc :AP9Z1234 :8 (current month) :2008 60 .Account no. Repairs. Enter Give the amount Give the order no.Vehicle expenses for Petrol.

Budgeting should be done year wise 3.BUDGETING AND AVAILABILITY CONTROL Planning 1. Maintain no.Budgeting will be done order wise 2.Vehicle Expenses Cost element :Eg. repairs.. Note : Order Eg. range interval only for 04 (Hard coded by SAP) This is given at client level and not at controlling area level –it is not year specify.Vehicle for petrol.e actual 5200000 Or Both Whichever activity comes first Or If a actual amount exceeds 70% of budget go for option1 If actual amount exceeds 85% of budget go for option 2 If actual amount exceed 100% of budget go for option 3 When we do budgeting it generate a document –We have to give budgeting –No. We can plant cost element wise in the order 2.Micro level (Lower level) Budgeting 1. Marco level (High level) For budgeting SAP has given availability control Order no.Driver salary etc.range for budgeting: Option2 Option 3 Give warning Give To the user Error1 And inform to Budget manager 61 . We can do planning period wise in a year (Month wise) 3.AP9Z1234 Budget amount 500000 Option 1 Give Warning To the user If actual amount exceeds 85% of budget 425000 Or If the variance is above 20000 i.

group Action Usage Save Press enter to save in your request Specify exempt cost elements from availability control Same path Petrol expenses Repairs Drivers salary is Fixed cost We can specify when we post to driver’s salary all with order AP9Z1234 –Even if.ranges for budgeting (Tr code is OK11) Select change intervals button Define tolerance limits for availability control Same path Select new entries button Controlling area Profile Tr. It is known expenditure Select new entries button Controlling area :BIL Cost element :400100 Salaries account Save Press enter to save in your request Maintain budget manager Same path Select new entries button Controlling area Order :BIL :BILV :BIL :select 000001 General budget profile :++ all activity groups :select 2 waring with mail to person response :85 62 . it exceeds 85% of budget no. message need to be given.Path :SPRO-Controlling-Internal orders-Budgeting / availability control-Maintain no.

Enter Give the amount Business area :* :BILH :350000 :AP9Z1234 :Petrol expense :50 :200105 SBI current account :BIL :40 :400310 Petrol expenses :Today’s date :SA 63 . Enter Give the amount Order Text Posting key Account no.Object class User name Save :OCost (Overhead cost) :SAP user (budget manager) Press enter to save in your request Budgeting order wise (END USER AREA) Path :Accounting-Controlling –Internal order-Budgeting-Original budget –Change (Tr code is K022) Order Enter For the period :500000 (Budget amount) Over / budget also 500000 From the menu select Extras –Availability: Control –Activate Save :AP9Z1234 Posting of petrol expenses (F-02) Give the document date Type Company code Posting key Account no.

64 .Text :+ From the menu select –Document –Simulate and save Ignore the message press enter To view in box of the budget manager Path :SAP MenuOffice –Work place (Tr code is SBWP) Select inbox folder We get a message accounting document no.

PROFIT CENTER ACCOUNTING This is used to view profitability division wise /product wise /location wise if business area is not use in FI Idea scenario Company FI | Company codeFI | Business area FI (Location) | ---------------------------------------------------------------------------------------| | | | Steel Cement Pharma Co-profit center Division Division Division Accounting | | Product wise Co profitability Analysis Option 1 Hyderabad location | Steel Cement Pharma Profitability Option 2 HYD | Steel BGL | cement MOM | Pharma Profitability Balance sheet The advantage of profit center accounting is it derives profit center automatically though derivation rules. A) In case of expenditure Tough cost centers B) IN case revenues Automatic account assignment C) In case of balance Though business area Sheet it items (Applicable for option 2) Eg:a) At the time of creation of cost center assign profit center Dept A-Assign profit center steel 65 .

when there is no derivation rules. system updates dummy profit center. Create derivation rule so that future transactions will not go to dummy profit center. Plant Profit center Qty Rate 1 Profit center steel 1234 HYD Steel 1 Kg 100 :BIL :Select 20 Controlling area currency Select elimination of business volume check box It should no take in steel profit center 100+100 It should take only one time 66 . Set controlling area (OKKS) Path :SPRO-Controlling –Profit center accounting-Basic settings-Set controlling area Give the controlling area :BIL Enter Maintain controlling area settings: (OKE5) (Follow through path ) Path :Up to base settings the path is same. Vendor no.b) At the time of posting wages a/c Dr 500000 Dept A To Bank 500000 It updates cost center Dept A as well as profit center steel. At the time of posting.Controlling area settings-Maintain controlling area settings Standard hierarchy Profit center local currency type Select confirm button Select store truncation currency check box Save Elimination of internal business volume Purchase Order | | | | Goods Receipt Material no. We have to create dunning profit center. They will go to respective profit centers. Transfer form dummy profit center to respective center.

Create dummy profit center Path :SPRO-Controlling-Profit center accounting-Master data-Profit center-Create dummy profit center(Tr code is KE59) Double click on dummy profit center Give the dummy profit center Select basic data button Name Description Profit center group Save Set control parameters for actual date Path : Up to basis settings the path is same Controlling area settings -Activate direct postings-Set control parameters for actual data (Tr code is 1KEF) Select new entries button From year :2008 Select Line items check box Select online transfer check box Save Maintain plan versions Up to activate the path is same Plan version Maintain plan version Select version Select new entries button Year Select line items check box Exchange rate type Save :B (bank selling rate) :2008 Select online transfer check box :0 Plan /Actual Version Double click on settings for profit center accounting folder :BIL dummy :Dummy profit center for BIL :BIL :BIL dummy 67 .

ranges for local documents A) At the time of creation of cost center –Assign profit center Dept A-Assign profit center B) At the time of posting Wages A/c 500000Dept A To Bank 500000 When there is no derivation rule –It updates dummy profit center Transfer from dummy profit center To Profit center steel No FI document will be generated No co document will be generated once profit center document will be generated (local) Path :SPRO-Controlling-Profit center Accounting-Actual postings-Basic settings: Actual –Define number ranges for local documents (Tr code is GB02) Select maintain groups button Select actual document from direct posting with GB01 check box From the menu select interval Maintain Give the company code Enter Select interval button Year From no To Enter and save Press enter to save in your request Select back arrow Select planned doc.with direct posting with GB01 check box Form the menu select interval maintain Give the company code Enter Select interval button :BIL :2008 :1 :100000 :BIL 68 .Press enter to save in your request Define no.

2008 to 31. To no.12. Enter and save Creation of profit center: :2008 :100001 :200000 Path :Accounting-Controlling-Profit center accounting-Master data-Profit center-Individual processing-Create (Tr code is KE51) Give the profit center Select master data button Analysis period to Name Long text Person responsible Profit center group select activate button (Shift+F1) One more profit center profit center cement select master data button name :Cement long text :Profit center cement person responsible :Mr B profit center group :BIL select activate button Create account groups up to master data the path is same Account group create (Tr code is KDH1) Give the account group name Enter Description Select insert account button From :300000 69 :P & L accounts for BIL :PLITEMS ( Profit & Loss) :01.Year From no.9999 :Steel :Profit center steel :Mr A :BIL :Steel .04.

Company code Enter Cost element category :Select 11 Revenues :300000 Sales A/c :BIL :Cement :Dept B :Steel :Dept A Select edit cost element button 70 .To Save Select Back Arrow Account groups Enter Description Select insert account button Form A/c To A/c Save Assign profit center in cost center :499999 :BSITEMS :Balance sheet accounts for BIL :100000 :299999 Path :Accounting-Controlling-Cost center accounting-Master data-Cost centerIndividual processing-Change (KS02) Give the cost center Select master data button Give the profit center Select save button or Ctrl+S Ignore the warning message press enter Cost center Enter Profit center Save Ignore the warning message press enter Creation of sales account as revenue element (FS00) Give the GL account no.

Save Maintain automatic account assignment of revenue elements Path :SPRO-Controlling –Profit center accounting –Actual postings-Maintain automatic account assignment of revenue elements (Tr code is OKB9) Select new entries button Company code Cost element Account assignment details Save Press enter to save in your request Select Select new entries button Option 1 HYD location | Steel cement Pharma 300000 HYD Steel 300001 Sales cement HYD Cement 300002 Sales pharma HYD  Pharma Business area Profit center Business area Profit center Save : BILH : Steel : BILB : Cement Option 2 HYD | Steel BGL MUM | | Cement Pharma 300000 Sales account HYD  Steel BGL  Cement Mum  Pharma :BIL with cost element 300000 Double click on detail per business area /valuation area folder :BIL :300000 Sales A/c :Select 2 Business area is mandatory Choose addition balance sheet and p & L accounts Applicable for second scenario: Application for second option 71 .

299999 Business area Profit center Account no To account no.Same path  Select choose accounts (Tr code is 3KEH) select new entries button Account from Account to Save Press enter to save in your request Select profit center determination button Select crate step button Step description :Profit center derivation though business area for balance sheet items. Business area profit center Save END USER AREA 1) Planning profit center wise for p & L items Path :Accounting –Controlling –Profit center accounting –Planning –cost /Revenues-Change (Tr code is 7KE1) :BILH :Steel :100000 :299999 :BILB :Cement :100000 :299999 Default profit center :Steel 72 . Select drop down button under name column Select GSBER businesses area Save Select maintain rule values button Select source field intervals on /off button Account no.100000 To account no.

300000 Sales account Profit center reporting currency Save Planning profit center wise for balance sheet items (Only for second scenario) Up to planning the path is same  Balance sheet accounts change (Tr code is 7KE3) Version From period To period Fiscal year Company code Profit center steel Account group :BSITEMS Select form based radio button Select overview screen button For account :100300 SBI rupee term loan Profit center reposting currency 20000.with minus sign :0 :8 :8 :2008 :BIL :600000 (Minus report currency) For account no.400100 salaries A/c without any sign select next page or page down button 73 .Version select From period To period Fiscal year Company code Profit center Account group :0 :8 :8 :2008 :BIL :Steel :PLITES Select next page or page down button Select from based radio button Select overview screen button Per account no.

Enter Give the amount :475000 74 :Today’s date :SA :BIL :40 :400100 Salaries a/c .For 200105 SBI current account profit centers reporting currency 200000 without any sign Save Posting of cash sales (F-02) Give the document date Type Company code Posting key Account no. Enter Amount Business area Text :* :BILH :+ :550000 :BILH :sales posting :50 :300000 (Sales a/c) :Today’s date :SA :BIL :40 :200105 (SBI current account) Form the menu select Document –Simulate and save Posting of salaries (F-02) Document date Type Company code Posting key Account no. Enter Amount Business area Text Posting key Account no.

Enter Amount Business area Text :Dept A :Salaries posting :50 :200105 SBI current account :* :BILH :+ Document –simulate and save To View variance report profit center wise for P & L items Path :Accounting –Controlling –Profit center accounting-Information systemRepost for profit center accounting-Interactive reporting –Profit center group:Plan /actual /variance (Tr code is S_ALR_87013326) From period To period Fiscal year Plan version Profit center values Profit center accounts groups Select execute button To view variance report profit center wise for balance sheet items: Up to interactive reporting the path is same  Profit center group: Balance sheet accounts plant / Actual /Variance (Tr code S_ALR_87013336) From period To period Fiscal year Plan version Profit center values Balance sheet account group :8 (Running month) :8 :2008 :0 :Steel :BSITEMS :8 (Current /Running month) :8 :2008 :0 :steel :PLITEMS 75 .Cost center Text Posting key Account no.

Path :Accounting –Controlling-Profit center accounting-Actual postings-Profit center document –Enter (Tr code is 9KE0) Layout select 8A-001 document :Profit center /account Select execute button Company code Select Enter screen button Profit center Account no. Profit center Account no.of profit centers we an assign only one profit center is cost center.CO document will be generated Only profit center document will be generated. In dept A Profit center steel From profit center steel transfer to cement Manual transfer through cycles No.FI document will be generated No. Amount Save :Steel :400100 Salaries :Cement :400100 Salaries :500000 (without minus sign) :BIL In profit center local currency 500000 –(with minus sign) 76 .Execute Transfer of values from one profit center to another profit center One cost center works for no.

combination of sales organization. distribution channel and division –One sales area. plants will be assigned to sales organization business area will be assigned to sales organizations. Structure SD: Structure Business area  | Factory / Sales organization Company code level / | Plants Branch/Port | Regional location | | | Storage locations Raw material / Finished goods Distribution-> Direct sales through /Packing material Channel Agents | | Division Product groups/ products Why we create port as a plant: Keep the material on ship HYD Chennai Factory Port Customer Export sale – Terms of delivery-FOB (Free on Board) ownership will be transferred once we kept the martial on ship.INTEGRATION Organization structure : FI: Business area Company | Company code MM:. Sales Area 1 Hyd sales Org. Business area will be assigned to plants. | Sales Area 2 Hyd Sales org | 77 . In SD module.

Direct sales | Steel Through agents | Steel Movement types: Similar to posting keys in FI 101 Material receipt against purchase order /production order 102/122 Reversal of 101 201 Issue to cost centers 202 Reversal of 201 261 Issue to orders 262 Reversal of 261 521 Production receipt without production orders. 522 Reversal of 521 561 Opening stocks taking 562 Reversal of 561 601 Delivery (sales) 602 Reversal of 601 Difference between 201 and 261 Cost centers Issue material (Movement type 261) Stores items to issue (Mov.type 201) (cost center 201) Dept A Production order 1 Dept B Dept C Production order 2 Production order 3 Material issue is identifiable to production orders use movement type 261 Material issue is not identifiable to production orders use movement type 201 Transaction key /process key a) BSX b) WRX c) PRD d) GBB Inventory postings Goods receipt /Invoice receipt (GR/IR) Price difference /Production order differences Offsetting entry for inventory postings (i) VBR consumption (ii) VNG Scrapping (iii) BSA Opening stocks (iv) ZOF Production receipt without production order (v) AUF Production receipt with production order (vi) VAY Delivery where sales account is created as revenue element (CO implemented) (vii) VAX Delivery where sales account is not created as revenue element (Co not implemented) 78 .

Valuation Areas Plants HYD BGL BGL MUM HYD MUM Chat of accounts BIL BIL BIL BIL BIL BIL Company codeValuation Grouping BIL BIL BCL BCL BSL BSL X X X X X X 79 . A) Raw materials Local Imported Inter unit purchases Inter company purchases 4 Valuation class B) Stores :Local 2 valuation class C) Finished goods own manufacturing 1 valuation class Valuation grouping code / valuation modifier /Valuation modification key: Company codes Chart of accounts Plants Local raw materials BIL BIL HYD-BGL BGL-MUM RM1 RM2 RM3-RM1 HYD-MUM RM2-RM3 BCL BSL Incase of purchases. Instead of assigning accounts number of times. assign only one time by using valuation grouping code. 200121 –Inventory raw material local When we follow same chart of accounts for numbers of company codes.400000 Assign account no.(viii) AUA production order differences Eg: 400000 Raw material consumption 200121 Inventory raw material For consumption Raw material consumption Dr To Inventory raw material For GBB For BSX VBR Assign account no.200121 Valuation class: Valuation class determines the GL accounts to be posted automatically.

For X in case of RM local purchases assign account number 200121. inventory Raw material local.2008 Material types Raw materials Stores & spares Packing & material Finishing goods Semi finished goods Purchased Produced Trading goods Services Price controls ROH V-Moving average price ERSA V-Moving average price VERP V-Moving average price FERT S-Standard price HALB V-Moving average price S-Standard price HAWA V-Moving average price DIEN purchase price purchase price purchase price Raw materials + Overheads Purchase price Raw material+Overheads Purchase price X X to BIL X to BCL X to BSL Semi finished goods purchased Dept A Dept B Dept C 15 days Sales order –To be delivered with in 2 days Dept D FG Purchase an item where with In 2 days purchase an item Where processing of A. Services: Plant is having operating capacity No sales orders Job work for others 80 . This is similar to posting periods in FI A) Define posting period variant B) Assign posting period variant to company codes c) Define posting periods for variant X for X—1. 2008 –12.B and C is completed D processing of D Semi finished goods produced Dept A Dept B Dept C Dept D Issue RM 15 days time Sales Dept –got an order for sale where the processing of A and B is completed Take production After completion Of B and sell Trading goods: Purchase FG and sell FG without doing any processing.

.O value is less than Rs. Rate.There we create GL masters here we create material masters. based on the value it goes to the inbox of the command authorized person. Get quotations and do price comparisons By purchase Dept.-Automatically Oct will be closed.For materials we can open 2 periods at a time. . F) Goods receipt –With reference to P. Oct Nov. Company code Delivery terms.Material master is created at plant level-when number of plants are using the same material it will be extended(copied) to other plants.10000 and above To be released by GM(Purchases) And less than 100000 if P. till is releases we can’t take goods receipt.We get job work changes –Material Does not belong to us . . Material Quality.GL master are created under account group where as material masters are created under material type.O Inventory RM local DR 100 To GR/IR clearing RM local 100 Balance sheet current asset BSX Balance sheet current liability WRX 81 . When we open Dec. payment terms. Where we crate material master –We will have number of tabs (Views) Basic data Purchase view Sales view MRP view Quality Ware house management Accounting Costing MM Flow A) Material requisition By production Dept to Stores B) Purchases requisition By stores to purchases C) Call for enquiries. D) Create purchase order Vendor number.O value is 10000 and above To be released by Director Once we save the purchase order.10000 To be released by manager purchases If P.Material types are similar to account groups in FI . Plant. Purchase organization E) Release It is optional It will work through work flow If P.O value is Rs.

will be taken i) Raw material consumption RM Consumption Local DR 100 P & L Debit GBB VBR To inventory RM local 100 BS C/A(Current Asset) BSX J) Wages payment Wages A/c DR 20 P & L Debit To Bank 20 BS CA K) Production Receipt At product cost Inventory FG DR 120 BS C/A (FG =Finished goods) To INC/DEC in stocks FG 120 P & L Credit GBB BSX ZOF – In case of on production order /CPP module not implement GBB AUF –in case of production order (PP module implemented) SD steps L) Delivery –At product cost INC /DEC in stocks FG DR 120 P & L Credit GBB VAX –If sales account is not created as revenue element (Co not implemented /GBB VAY –If sales account is created as revenue element (Co Implemented) To Inventory FG 120 BS C/A M) Sales billing Customer A/c DR 150 BS C/A From sales order.(Qty in GR*Rate as per P.O) G) Invoice verification-Against PO/GR GR/IR clearing RM local DR 100 Balance sheet CL WRX To party 100 Balance sheet CL From PO. customer number will be taken To Sales 150 P & L credit ERL LCL=Local Inventory FG=Raw material consumption local +wages GR=Goods receipt INC/DEC STK FG=Increase /Decrease stock finished goods P & L account H) RM can local Wages Net profit 100 L)Sales 150 20 J)INC/DEC STKFG 120 30 K)INC DEC STK FG -120 ------150 === 0 ----150 === 82 . Party no.

1 Movement Type:101 Debit BSX Credit WRX Material RM1 Qty 60 kgs Save Material Doc no.O.O-P.Balance Sheet Surplus in P & L Account 30 F) GR/IR CLG RM LCL 100 E) GR/IR CLRG RM LCL -100 0 a) Sundry creditors RM 100 F) INV RM LCL 100 H) INV RM LCL -100 --------0 I) Bank -20 j) INV FG 120 K)INV FG -120 0 L)Sundry debtors 150 -------130 === ---130 === Integration rules A) In material master we specify valuation class B) For valuation class we assign GL accounts based on the nature of transaction C) At the time of material receipt/Issue stores person enters movement type.O No.1 2.200001 200121 –Inventory RM local DR 100520 GR/IR CLR RM Local (Qty IN GR *Rate as per P.No.O) 60*5 Raw material consumption 300 300 200121 83 . Valuation RM1 (local) Inventory postings BSX GR/IR Consumption Clearing (GBB VBR) (WRX) 100520-GR/IR 40000-RM CLRG RM LOCAL Consumption-IMP 3000 RM local 200121-INV-RM Local Local Raw Material 1. Goods receipt with reference to P. material number and quantity. Purchase order Material –RM1 Vendor -1234 Qty-100 Kgs Rate 5 Rs Save P. Our accounts will be up dated automatically based on accounts assignment to valuation class which is specified in material master Eg: Material no.

with reference to PO-PO No.50 84 . 400000 Material RM2 Qty 1 Kg Save Material doc no. Purchase order Material -RM2 Vendor -4567 Qty-1Kg Rate -100 PO No.2 2. Goods receipt.O) 1*100 Raw material returns Material doc no.200003 Movement Type 102 Debit WRX Credit BSX 3001 DR 100 100521 100122 Debit A/c No.200003 200122Inventory RM IMP DR 100 100521GR/IR CLRG RM IMP 100 (Qty IN GR* Bate as per P.2 Movement type:101 Debit BSX 200122 Credit WRX 100521 Martial RM2 3001 Qty 1 Kg Save Material Doc No.50 2 3 Bill received Less stock reported by stores 0 516.200004 100521 GR/IR CLR RM IMP 200122Inventory RM IMP 100 Why SAP does not support purchase accounting why it supports inventory accounting: RM –Local raw material 1 Not included in purchase Provision statement RM consumption=Qty Value Opening stock 0 0 0 Add purchase 0 516.Movement type 201 Debit GBB VBR Credit BSX 200121 Material RM1 3000 Qty 10 Kgs 400000 RM Consumption LCL DR 50 200121 Inventory RM Local 50 (Qty issued * Moving average rate) Imported raw material 1.

5 Should be value 516.5/100*60=309 85 .5 -------516. Account Dept.50 Less :Closing stock 300 300 200 -----------------------------------------Raw material consumption X X X ======================== Wrong wrong wrong 1.5 ------566. Stores person –By mistake he has not included the above item in the purchase provision statement. Purchase order material no. RM1 Vendor 1234 Qty 100 Kgs Rate 5 Rs Excise 10% CST 2% Other change 1% Material receipt: We get excise invoice to claim cenvat –Final invoice many come or may not come. Issue: Not included in purchase provision statement: Account Dep gets a statement from stores in the month end material received bills not received to make purchase provision._____________________________ 516. Only excise invoice received Basic price 500 Excise 50 Stores person updates his records with the above data.gets closing stock statement from stores-in the statement he is showing 60 kgs stock at 5Rs.50 516.50 --50 Purchase a/c cenvat receivable In the month end stores person sends closing stock statement 60 kgs at Rs.300 Issue2 –Closing stock valuation wrong We have received invoice after words in invoice wrong Basic Excise CST2% Other 1% Bill amount 500 50 11 5.50 500 50 11 5.

50 40 Kgs 206.50 DR 3.6 Qty issued moving .5 (516. If this month production is less.1 with reference to PO no.1 101 RM1 100 2. Raw material consumption Movement type 201 Material RM1 Qty 40 Kgs Save Accounting entry will be generated automatically RM consumption local DR 206.RM1 Vendor 1234 Qty 100 Rate 5 Tax code A1 (10% Excise +2% CST) other charges 1% PO no. Goods receipt Movement type Material Qty Save Entry will be passed automatically Inventory RM local DR To GR/IR CLR RM Local GR*Rate as per PO 516. profitability will be less.5) 100*40 To Inventory RM local 206.*Issue less stock reported by stores If this month production is more.50 Qty in Store records : Material RM1 Qty :Value Receipt:100 Kgs 516.50 Account records 200121 Inventory RM local 516. Physical stock available -60 Kgs Reporting to accounts only 40 kgs 40*5=200 Inventory accounting 1.6 ----------- 86 . Purchase order Material no.50 516.AVG price Stores records: Receipt Issue Material RM1 Qty Value 100 Kgs 516. profitability will be more.

60 Kgs 309. Invoice verification GR/IR CLRG RM LCR DR 100 WRX INV RM LOCAL DR 180 BSX 90*2 Price diff RM LCL 20 PRD 100*2 To Vendor 1200 form PO vendor no.9 Price differences are two types 1)Batch method 2)Moving average method | ------------------------------------------------------| | | Stock fully available Stock partly available Stock no available 10 RS Amount 1000 2000 ----3000 100 ---2900 180 ----3080 BILL for 12Rs 1. is taken 1st method –Batch method: RM1 PO PR Batch Qty 1 100 2 50 ----150 10 --140 ----140 Rate 10 40 10 Break up 1 90 12 1080 2 50 40 2000 Preparation in P & L account : Raw material consumption : Raw material consumption +/ price difference RM Eg: RMC 100 PD RM 20 ---120 === For the truncation key PRD –We can assign raw material consumption account or price difference RM A/c 87 .Material Receipt Inv RM local DR 1000 BSX To GR/IR CLR RM LCL/100 WRX 2.9 Accounts records 200121 Inventory RM local 516. Raw Material consumption RM consumption local DR 100 GBB VBR To INV RM local 100 BSX 3.60 DR CL stock value 309.50 DR 206.

12 1. Raw material consumption -----RM comp local DR 2600 GBB VBR Bill qty100 88 .Invoice verification GR/IR CLRG RM LCL DR 1000 WRX GR/IR CLRG RM LCL DR 1000 WRX INV RM Local DR 200 BSX 100*2 To Vendor 1200 form PO Vendor no.Moving average method: stock fully available RM1 PO Price :10 Qty rate amount Bill qty100 10 50 ---150 Final Bill for Rs. Goods receipt 1000 Inv.is taken 20 ---Average bill 130 ---130 Consumption rate: Value / Qty 3000/150=20 Next consumption rate Value / Qty 2800/130=21.54 3rd method moving average method: Stocks partly available RM1 PO Qty 10 50 --150 130 ----Rate 1000 40 20 Price 10Rs Bill for 12Rs 1. Raw material consumption 3000 RM consumption local DR 400 GBB VBR 20 400 ----2600 200 ----2800 To INV RM local 400 BSX 3.Material receipt Amount 1.2. Goods receipt INV RM local DR 1000 BSX 2000 To GR/IR CLRG RM 1000 WRX ----3000 2600 2.RM local DR 1000 BSX 40 2000 To GR/IR CLRG RM LCL 1000 -----.

Eg.00 Incase of batch method –It has checked batch wise for the material. 4th Method-moving average method: Stocks not available safety socks RM1 PO Price Bill Qty Qty 100 50 ---150 150 ---0 Rate 10 40 ---20 10 Rs Amount 1000 2000 -----3000 3000 ----0 Bill for Rs12 1. In case of moving average method –if has checked material wise. customer no.is taken Consumption rate Value / Qty 30000/150=20 Next consumption rate: Value qty 440/20=22.AVBL QTY 20 ---20 400 40 ---440 TO inv RM local 2600 BSX 3. 3. Plant.is taken Sales and Distribution Flow: 1.. quantity. rate delivery terms. Material receipt Inv RM local DR 1000 BSX To GR/IR CLRG RM LCL 1000WRX 2. Sales order : Product. Inquiry and quotation: 2. payment terms. Sales organization.Invoice verification GR/IR CLR RM LCL DR 1000 WRX INV RM LocalDr 40 BSX 20 *2 Price diff RM DR 160 PDR To Vendor 1200 from PO vendor no. Raw material consumption RM Consume local DR 3000 GBB VBR AVBL Qty To INV RM Local 3. Invoice verification GR/IR CLRG RM LCL DR 1000 WRX Price Diff RM DR 200 To Vendor 1200 form PO vendor no. Export sales –Terms of delivery –FOB (Free on board) Hyderabad Factory Delivery without PGI Chennai Port Customer Delivery with PGI 89 . Delivery :With reference to sales order A) Delivery without post goods issue (Delivery without PGI) ownership is not transferred.

No FI document only material document FI document :At product cost FI document material document Increase /Decrease in stocks FG DR GBB VAY-If sales account is created as revenue element (Co implemented)1 GBB VAX if sales account is not created as revenue element (Co not implemented) To inventory FG BSX B) Delivery with Post Goods Issue (Delivery with PGI) Eg. Local sales terms of delivery –Ex works Hyderabad factory Customer Delivery with PGI Sales Billing: With reference to delivery Customer account DR To Sales SD-Pricing procedure Eg: From R egion To Region Customer Material 1 Andhra Andhra Taxable Taxable From sales order :ERL 2 Andhra Tamilnadu Taxable Taxable 3 Andhra Andhra Non-taxable Non-taxable 4 Andhra Tamilnadu Non-taxable Non-taxable Basic price Excise % on basic VAT % on Basic+Excise From H sales Condition type: CST % on basic+ Excise KOFI (Account assignment-FI) KOFK (Account Assignment –CO) Assignment of accounts 1 Application area 2 3 Conditio Chat n type of 4 5 Sales Account origination assignment 6 Account assignment 7 Accou nt keys 8 90 .

V-Sales & Distribution V-Sales & Distribution V-Sales & Distribution V-Sales & Distribution KOFI KOFI accoun ts BIL HYD BIL HYD group for customers 01 02 group for materials 03 03 ERL ERL KOFI BIL HYD 01 01 ERF KOFI BIL HYD 01 03 01Domestic revenues 02-Foreign revenues 03Afflicated company revenues Note :ERS :Sales commission Bank 5000 From customer 5000 Reimbursement of expenses MM CUSTOMIZATION MM consultant job 1. Define Plants ERL Sales revenu e 01 Traded ERF goods Freight Reven ues 02 Services ERBRebate s /Tradin g Discou nts 03 Finished ERS goods Sales Deduct ions 300001 – Sales Local own goods 300002Sales exports own goods 300003 Sales local trading goods 400350 – Freight Local own goods 91 .

Definition –Logistic general-Define copy. check division. Double click on define division Select new entries button Division Name Save Press enter to save in your request Maintain storage location Path :SPRO-Enterprise structure –Definition. delete check plant. Delete.Path: SPRO-Enterprise structure.materials management – Maintain storage location (OX09) Give the plant Enter 92 :BILP :BS (It is a text filed) :Steel Division :MM customization for BIL :IN :BILP :BIL HYD Factory plant :Select B2 or 01 (B2=BIL HYD Factory Calendar) (01=Standard calendar) :BIL Hyderabad factory plant . Double click on define plant Select new entries button Plant Name Factory calendar Save Give the name Country Enter Select create request button Short description Press enter Enter once again to save in the request Define division: Path :Up to logistic –General the path is same-Define copy.

Select new entries button Give the storage location Description Save Press enter to save in your request :HYD :Hyderabad storage location Maintain purchasing organization Same path Select new entries button Purchase organization :BIR Description Save Press enter to save in your request Assign plant to company code: Path : SPRO-Enterprise structure –Assignment.logistics General –Assign plant to company code ( Tr code is OX18) Select new entries button Company code Plant Save Press enter to save in your request Assign business area to plant/valuation area and division Path :Same path -Select plant /valuation area –Division button Select new entries button Plant Division Business area Save :BILP :BS :BILH :BIL :BILP :BIL Purchase organization 93 .

Select new entries button Material group Material groups description :BILC :Chemicals :BIL :BIL RM purchasing group 94 .Press enter to save in your request Assign purchasing organization to company code Path :Up to assignment the path is same –Materials management –Assign purchasing organization to company code Select position button :Give the purchase org:BILR Enter For BILR for assign company code BIL Save Press enter to save in your request Assign purchasing organization to plant: Same path Select new entries button Purchasing org:BILR Plant :BILP Save Press enter to save in your request Create purchasing groups Path :SPRO-Materials management –Purchasing –Create purchasing groups. Select new entries button Purchasing group Description Save Press entr to save in your request Define material groups:( OMSF) Path :SPRO-Logistic general –Material master-Settings for key fields –Define Material groups.

Press enter to save in your request Maintain company code for material management: Path :SPRO-Logistic General –Material master-Basic settings-Maintain company code for materials management Select position button Give the comp code Enter Year Period :2008 :7 (October) :BIL

Note : This period enter carefully, if you once enter not modified Select ABP check box (ABP stands for Allow Back Period Posting) Note: September entries allowed Save Ignore the warning message press enter Press enter to save in your request Define attributes of material types: Path:up to the material master the path is same – Basic settings –Material typeDefine attributes of material types. Select position button Select material type Enter Select ROH Double click on quantity / Value updating folder Select position button Valuation area Enter For BILP select quantity updating, value update check box Save Press enter to save in your request 95 :BILP ( Nothing but plant) :ROH (Raw materials)

Select back arrow Select material FERT for finished product Double click quantity / value updating folder Select position button Valuation area :BILP Enter For BILP select quantity updating check box value updating check box Save Set tolerance limits for price variance for purchase order Path: SPRO-Material management –Purchasing –Purchase order –set tolerance limits for price variance Select TIKY :PE & SE for company code 1000

Select copy as button Enter the company code to BIL For tolerance key Enter Change the company code to :BIL For tolerance key Enter and save Press enter to save in your request Plant parameters: Path :SPRO-Materials management –Inventories management –Physical inventory –Plant parameters Select plant :1000 Select copy as button Change the plant to BILP Enter and save Press enter to save in your request :SE :PE

96

Set tolerance limits for goods receipt Path :Up to inventory management and physical inventory the path is same -Goods receipt-Set tolerance limits Select tolerance key B1,B2,VP for company code 1000 Select copy as button Change the company code to BIL for B1 Enter Change the company code BIL for B2 Enter Change the company code to BIL for VP Enter and save Press enter to save in your request Maintain default values for tax codes Path: SPRO- Materials management –Logistics invoice verification-Incoming invoice maintain default values for tax codes Select new entries button Company code :BIL Save Press enter to save in your request Set tolerance units for invoice verification Path:Up to logistics invoice verification the path is same – Invoice block-Set tolerance limits select tolerance key BD, ST for company code 1000 select copy as button change the company code to BIL for BD enter change the company code to BIL for ST save

Define automatic status change 97

Path :Up to the logistic invoice verification the path is same – Invoice verification in back ground –Define automatic status change Select new entries button Company code :BIL Select save button or Ctrl+S Press enter to save in your request Group together valuation areas: Path :SPRO-Material management –Valuation and account assignmentAccount determination-Account determination without wizard-Group togather valuation areas. Select position button Valuation :BILP Enter Give the valuation grouping code :X Save Press enter to save in your request Define valuation classes: Path :Same path – Select valuation class button Select valuation class 3000 Raw materials local Select valuation class 7920 Finished products Select copy as button Change valuation class 3000 to BIL1 Change the description to Raw materials local Change valuation class 7920 to BIL2 – Finished product Enter and save Press enter to save in your request

98

200120 Inventory RM Company code Enter Change the short text to Inventory RM local Change the GL a/c long text also inventory RM local Select control data tab Tax category Select create/Bank/Interest tab Field status group change to G006 Material accounts Save Note :Before post select automatically only check box 200121 Ignore the warning message press enter GL account no. Company code Select with template button Give the GL a/c no.200121 Company code Enter Select type/description tab Change short text and GL a/c long text to inventory FG Save :BIL :200122 :BIL :select * (All tax allowed) Select posting without tax allowed check box :BIL 200121 BIL Current assets loans & advances -doCurrent liabilities & Provisions RM Consumption Increase /Dec in stocks 99 . Company code Select with template button Give the GL account no.FI consultants job: 1. Creation of GL masters FS00 A) Inventory RM local B) Inventory finished goods C) GR/IR clearing RM local D) RM consumption local E) INC/DEC in stocks FG Give the GL account no.

Change short text and GL account and long text to GR/IR clearing RM local Select control data tab Tax category Sort key :* :014 Purchase order Select posting without tax allowed check Select create /bank /interest tab Field status group change to G045 goods/Invoice received clearing accounts Save G/L account Company code:BIL Select with template button Give the GL account no.400100 Salaries a/c Company code:BIL Enter Select type/description tab Change the account group to RM consumption Change short text and GL account long text to RM consumption local Select create /bank /interest tab Field status group to change to G003 Material consumption accounts Save Select edit cost element button Valid from Enter Cost element category Save :Select 01 :01.2008 :400000 100 .04.GL account Company code Select with template button GL account Company code Enter :BIL :100520 :BIL :100500 outstanding exp.

GL account Company code :300200 :BIL Select with template button Change the GL a/c no.300100 Exchange gain Company code Enter Select type/Description tab Change account group to Increase /Decrease stocks Change short text and GL account long text to Increase/Decrease in stocks FG Select create/Bank/Interest tab Change field status group to G030 change in stock accounts Save *Assignment of accounts for automatic postings Path :Up to account determination without wizard the path is same – Configure automatic postings (Tr code is OBYC) (MM to FI Integration ) Select cancel button Select account assignment button Double click on transaction BSX inventory posting Give your Chart of Accounts enter Select valuation modifier check box Select valuation class check box Save Valuation modified X X Save Valuation class BIL1 RM local BIL2 Finished products Account 200121 Inventory RM local 200122 Inventory FG :BIL :BIL 101 .

Save Press enter to save in your request Select back arrow Double click on GBB offsetting entry for Inventory posting Select General modification check box Valuation modifier check box Valuation class check box Save Valuation General modification modifier X VBR (consumption) X X X ZOF (Production receipt without production order) AUF with production VAY (Delivery where sales account is created as revenue element Co implemented) VAX Delivery where is sales account is not created as revenue element CO not implemented Save Press enter to save in your request Valuation class BIL1 RM local BIL2 Finished products BIL2 BIL2 Account 400000 RM consumption local 300200 Increase / Decrease stocks FG 300200 300200 :X :BIL1 RM local :100520 GR/IR clearing local X BIL2 300200 102 .Press enter to save in your request Select back arrow Double click on transaction WRX GR/IR clearing account Select valuation modifier check box Select valuation class check box Save Valuation modifier Valuation class Account no.

To no.range Year From no.range Year From no.range information button Select change intervals button :50 :2008 :800001 :900000 :50 Select number range information button :Goods receipt 103 .Document types and no. Enter and save Ignore the warning message press enter Select back arrow 3 times Select type WA Goods issue Select details button Number range Company code Select interval button No.ranges (OBA7) WE :Goods receipt WA RE :Goods issue :Grass invoice receipt Tr code is OBA7 Select WE Select details button Number rage Company code:BIL Select change intervals button Select interval button No. :49 :2008 :900001 :49 :BIL Select no.

Enter and save Ignore the warning message press enter MM end user area Creation of vendor master XK01 Give the company code Purchasing organization Account group Enter Give the name Country Reconciliation account Sort key Select next screen button Payment terms :0001 :Nagarjuna Steels Limited :IN :select 100501 Sundry credit RM :012 vendor :BIL :BILR :BIL2 MM vendors for BIL :51 :BIL :51 :2008 :1000001 :1100000 Select no.range Year From no.range information button Select change intervals button Select next screen button 3 times 104 .To no. Enter and save :1000000 Ignore the warning message press enter Select back arrow three times Select RE gross invoice receipt Select details button No. To no. range Company code No.

general plant data/storage1/accounting1 Select organization levels button (bottom side) Give the plant Storage location Enter Give the description Basic unit of measurement Material group Division Select purchasing tab Purchasing group Select accounting one tab Valuation class Price control Moving price Select save button or Ctrl+S To open material periods for November: :select BIL1 (RM local) :select V moving average price :50 :BIL :Raw material 1 :KG :BILC (Chemicals) :BS (Steel) :BILP :HYD 105 . purchasing.Select next screen button 2 times Order currency Save Creation of RM material master Path :Logistics –Materials management –Material master-materialCreate(Genral) –Immediately (Transaction code MM01) Material Industry sector Material type :BILRM1 :Mechanical engineering :Raw material :INR Select GR based invoice verification check box Press select views button Select basic data1.

Up to material master the path is same –Other-Close period (Transaction code is MMPV) From company code Give the period Fiscal year Execute Purchase order creation Path :Logistics – Material management –Purchasing –Purchase order-CreateVendor/supplying plant known (The transaction code is ME 21N) Give the purchasing organization Company code Enter Give the purchasing group Item Material PO quantity net price Plant Give the currency Vendor no. Save Note the purchase order no.4500017092 Goods receipt: Path :Logistics –Material management –Inventory management –Goods movement –Goods receipt.for purchase order –PO number known (The transaction code is MIGO) Select goods receipt Give purchase order no.4500017092 Enter 106 :BIL :10 :BILRM1 :100 Kg :75 :BILP :INR :2001 :BILR :BIL :BIL :8 (November) :2008 Select check and close period radio button .

Received(GR) *Rate as per PO 100*75 Note: change USTAX to GTAX Invoice verification: Path :Logistics –Materials management –Logistics-Invoice verification – Document entry-Enter invoice (Transaction code is MIRO) Give the invoice date Reference Text Purchase order Select payment tab Payment terms Baseline date Select base data tab Tax code Enter Business area Select beside data tab :BILH :select V0 :0001 :today’s date :Today’s date :Party bill no.1234 :Invoice verification :4500017092 107 .Storage location select Select quantity tab Quantity in delivery note Select item ok check box Select save button or Ctrl+S Select display button Enter :HYD :100 Select document information tab Select FI documents button 200121 Inventory RM local 7500 BILRM1 BSX BIL1 WRX BIL1 100520 GR/IR CLRG RM local -7500 BILRM1 Qty .

Amount Enter Select save button or Ctrl+s :7500 From the menu select invoice document –Display Select follow on document button 2001 Nagarjuna Steels Limited 7500 –From party no is taken 100520 GR/IR CLRG RM local 7500 BILRM1 BIL1 Raw material consumption Path :Logistics –Materials management –Inventory management –goods movement –goods issue (Transaction code is MB1A) Movement type Plant Storage location Enter Give the cost center Material Quantity :Dept A :BILRM1 :30 :201 :BILP :HYD Select save button or Ctrl+S From the menu select goods –Issue display Enter Select accounting documents button Select accounting document number BSX 200121 Inventory RM local 2250-BILRM1 BIL1 GBB VBR 400000 RM consumption LCL 2250-BILRM1 Qty consumed * moving average price 30*75 BIL1 108 .

2008 to 31.To view stock ledger Path :Logistics –Materials management –Inventory management – Environment –Stock for posting date (Transaction code is MB5B) Material no. Define region:(State) Path :SPRO-SAP netweaver-General settings-Set countries –Insert regions Select new entries button Country Region Description Save Select create request button(F8) Short description SD customization for BIL Save in your request Define sales organization Path :SPRO-Enterprise structure –Definition –Sales and contribution – Define.check.delete.-Sales organization Double click on define sales organization Select new entries button sales organization Description statistics currency :BILS :BIL HYD :INR 109 Sales organization :IN :AP :Andhra Pradesh :BILRM1 :BIL :BILP :01.04.copy. Company code Plant Selection date Execute SD CUSTOMIZATION SD consultant’s job 1.03.2009 Select valuated stock radio button .

copy. copy. delete.check distribution channel Double click on define distribution channel Select new entries button Distribution channel Name Save Press enter to save in your request Define shipping point Path :SPRO-Enterprise structure –Definition-Logistic execution –Define. Ignore the warning message press enter Give the name country region press enter To save in your request Define distribution channel Same path -Sales & distribution –Define.save. check shipping point Double click define shipping point Select new entries button Shipping point Description Save Name Country Enter Press enter once again to save in the request Assign sales organization to company code: :BIL HYD shipping point :IN :BISH :BIL HYD shipping point :BD :Direct sales :BIL HYD sales organization :IN :AP 110 . delete.

SPRO-Enterprise structure –Assignment-Sales & Distribution –Assign sales organization to company code Select position button Sales organization :BILS Enter For sales organization Assign company code Save Press enter to save in your request Assign distribution channel to sales organization Same path Select new entries button Sales organization :BILS Distribution channel Save Press enter to save in your request Assign division to sales organization Same path Select new entries button Sales organization :BILS Division Save Press enter to save in your request Setup sales area: Same path Select new entries button Sales organization :BILS Distribution channel :BD 111 :BS :BD :BILS :BIL .

plant: Select new entries button Sales organization :BILS distribution channel Plant Save Press enter to save in your request Define rules by sales area: Path :Up to sales and distribution the path is same –Business area account assignment –Define rules by sales area Select position button Sales organization :BILS enter For sales organization Rule select :BILS :001 (Business area determination from plant / division ) Save. press enter to save in your request Assign shipping point to plant: Path :SPRO-Enterprise structure –Assignment-logistic execution –Assign shipping point to plant Select find button Enter Press enter Select :BILP Select assign button 112 :BILP :BD :BILP .Division Save :BS Press enter to save in your request Assign sales organization –distribution channel.

Select BISH check box enter Save Press enter to save in your request Define common distribution channels: Path :SPRO-Sales & Distribution –Master data –Define common distribution channels Select position button Give the sales organization Enter Distribution channels for condition :BD Distribution channels for customer master :select BD Save Press enter to save in your request Define common divisions: Same path Select position button Sales organization :BILS Enter Division for conditions :select BS Division for customer master :select BS Save Press enter to save in your request Maintain pricing procedures Path :SPRO-Sales and distribution –Basic functions –pricing –Pricing control –Define and assign pricing procedures Double click on maintain pricing procedures Select pricing RVAA01 standard Double click on control data folder :BILS 113 .

Taxes –Define tax determination rules Select new entries button Tax country :IN for India Sequence :1 Tax category :UTXJ Tax Jursdict code Save Setup partner determination: Partner functions SP Sold to Party Customer No.Condition type SKTV cash discount Condition type MWST output tax Deselect required check box Save Ignore the warning message press enter to save Define pricing procedure determination: Upto define and assign pricing procedures the path is same Double click on define pricing procedure determination Select new entries button Sales organization Distribution channel Division Document pricing procedure Customer pricing procedure Pricing procedure Condition type Save Press enter to save in your request Define tax determination rules: Path :SPRO-Sales and distribution –Basic functions. 1 1 Not modifiable :BILS :BD :BS :select A standard :select 1 standard :select RVAA01 standard :select PR00 price 114 .

BP and PY)all we be only customer Path :Up to basic functions the path is same-Partner determination –Set up partner determination Double click setup partner determination for customer master Double click on partner functions folder Select position button Partner function Enter Select partner function SP Double click on account group function assignment folder Select new entries button Partner function Account group Partner function Account group Partner function Account group Partner function Account group :SP :BIL2 :SH :B1L2 :BP :BIL2 :PY :BIL2 :SP Ignore the warning message press enter to save in your request Double click on partner determination procedures folder Select new entries button Partner determination Name Save Ignore the warning message press enter Select partner determination :BIL 115 :BIL :BIL partner determination procedure . Modifiable 2 Modifiable If we don’t specify separately (SP.SH.SH Ship to party BP Bill to party PY Payer 1 1 1 2 Modifiable 2.

Double click partner functions in processor folder Select new entries button Partner function Select not modifiable check box Select mandatory check box Select partner function Select partner function Select partner function Save Press enter to save in your request Double click on partner determination procedure assignment folder Select position button Account group Enter For BIL2 Assign partner procedure BIL Save Assign shipping points SPRO-Logistics execution-Shipping –Basic shipping functions –Shipping point and goods receiving point determination –Assign shipping point Select new entries button Shipping conditions Loading group Plant Propose shipping point Save Press enter to save in your request :select 01 as soon as possible :0003 manual :BILP :BISH :BIL2 :SH select mandatory function check box :BP select mandatory function check box :PY select mandatory function check box :SP FI consultant job: Creation of GL master sales local own goods under sales group –FS00 116 .

2008 117 .Give the GL a/c no.04. Company code Enter :300005 :BIL :300000 sales account :BIL Select with template button Change short text and GL a/c long text local own goods Select control data tab Tax category :* Select posting without tax allowed check box Select create /Bank /Interest tab Field status group G029 revenue accounts Save Select edit cost element button Valid from Enter Cost element category :11 Revenues Save * Assignment of account for automatic postings: Path :SPRO-Sales and Distribution –Basic function-Account assignment/costing Revenue account determination –Assign GL accounts (Transaction code is VKOA) Note : This is Important Tr code Double click on table one Select new entries button Application area :Select V Sales & Distribution Condition type :KOFI account data Chart of accounts :BIL Sales organization :BILS Account assignment group of customer :Select 01 domestic revenues :01. Company code Give the GL a/c no.

:select 1 standard :select 02 normal :select 01 as soon as possible :BILP In CO terms under delivery and payment terms Terms of payment :0001 118 :select EXW form plant .Account assignment group of material Account key GL account Save Press enter to save in your request SD end user area Creation of customer master Company code Sales organization distribution channel Division Account group Enter Name Country Region Select company code data button Reconciliation account Sort key Select payment transaction tab Terms of payment :0001 Select sales area data button Customer pricing procedure Select shipping tab Delivery priority Shipping conditions Delivery plant Select billing documents tab Select price determination check box :BILS :BD :BS :03 Finished goods :Select ERL sales revenues :300005 sales local own group :XD01 :BIL :SD customer for BIL :DLF Industries Ltd :IN :AP :200110 sundry debtors :031 customer no.

sales organization 2 tab Base unit of measurement :KG sales :Sales org.data 2 :General /plant data :BILFG :Mechanical engineer :Finished product Sales organization :BILS Distribution channel :BD Enter Description Division Gross weight Select sales Division Select sales :Finished product :BS :1 kg :select 1 :BS :sales.1 tab Tax classification :select 1 (Taxable) 119 .Account assignment group Save :select 01 domestic revenues For Tax category UTXJ Tax classification :select 1 liable for tax Creation of finished goods material master (MM01) Give the material Industry sector Material type Press select views button Select basic data 1 Select Sales Select Sales Select Sales Select MRP1 Select general plant data /storage 1 Select accounting 1 Select organization levels button Plant Storage location :BILP :HYD :Sales organization data 1 :sales org.

2008 :31.2009 :PR00 price :select BILL2 finished product :select S standard price :400 :select ND no planning :General /plant tab :select KP no check :select 0003 container :select 0003 manual Select key combination button: Select material with release status radio button .03.Account assignment group :select 03 finished goods Select sales Available check Transportation group Loading group Select MRP1 tab MRP type Select accounting 1 tab Valuation class Price control Standard price Save Creation condition types: Path : Logistics –Sales & Distribution –Master data-Conditions –Select using conditions type-create (Transaction code is VK11) Condition type Enter Sales organization BILS Distribution channel Material Amount Valid from Valid to Save Select back arrow Condition type :select UTXJ tax Jursdict code Select key combination button Select domestic taxes radio button Enter Country :IN for India 120 :BD :BILFG :600 :01.04.

2008 :31.04.2009 :A0 (0% output tax) 121 .Tax classification for customer :1 Tax classification for material :1 Valid from Valid to Tax code Save Ignore the message press enter CO –PROFITABILITY ANALYSIS (CO-PA) Co for Controlling PA for Profitability Analysis This is used to view profitability for number of parameters at a time: Eg: Customerwise /Productiwise /Sales order wise plant wise. Account based profitability /costing based profitability analysis / both (in India we use both) PP Module MM Module FI Module  product costing  SD module  CO-PA CO Module Define an operating concert Operating concern can be equal to controlling area or above controlling area Controlling area can be equal to our company code or above company code Company code =controlling area =operating concern Data structure Characteristics Customer Product Sales order Plant Sales organization Sales employee Country -----| | |- | | | Sales cost of goods sold net profit Value fields :01.03. Sales organization profitability.

Sales billing with reference to delivery Data flow in Co-PA SD condition types PR00 Price VPRS Costs (Product costs) (up to COGM level) CO-PA value fields VV 010 – Revenues VV 140 – Cost of goods sold CO .---Profitability segment  It consists of A) System defaulted characteristics Eg: customer / Product / Sales order /Plant /Sales organization B) Client required characteristics Eg: Sales employee / Industry Data flow in SD module: 1.Production valuation will be at COGM level or COGM+ admin exp.+FI COGM Admin & SD Exp. A) without posting goods issue (without PGI) B) with post goods issue (with PG1) 4. (Both –costing based and account based) We are going to MAP: PR00 =VV010 VPRS=W140 Product cost : Cost sheet: Raw materials Raw material overheads Production costs BILFG1 BILFG xxx xxx xxx ----. Sales order –customer /product /plant sales organization /quantity /rate delivery terms payment terms. Level Cost of goods manufactured xxx (COGM) Administration xxx Sales & Distribution xxx ----Cost of goods sold (COGS) xxx 122 . Delivery with reference to sales order. Inquiry and quotation 2. 3.

In client 800 –for company code 10001 controlling area -1000 operating concern IDEA In IDEA –All SD condition types and equivalent CO-PA value fields We check IDEA and do customization the same way for our operating concern also IDEA is a references to all the CO consultants CUSTOMIZATION : Maintain operating concern Path :SPRO-Controlling –Profitability analysis –Structures –Define operating concern –Maintain operating concern (Tr code is KEA0) Give the operating concern Select create button Ignore the warning message press enter Description :Operating concern for BIL Select costing based check box Select account based check box select attributes tab operating concern currency INR select company code currency check box fiscal year variant save select data structure tab select create button under data structure select KMVTNR sales employee select left arrow select value fields tab select VV010 revenue select VV140 cost of goods sold :V3 :BIL1 (It is a text field) 123 .

range for actual postings :BIL :BIL1 :BIL :BIL1 124 . Select position button Give the controlling area Enter For controlling area Assign operating concern Save Press enter to save in your request Define no. Ignore the message press enter Save Define profitability segment characteristics (Segment –level characteristics) Path: Up to structures the path is same -Define profitability segment Characteristics (Tr code is KEQ3) Give the operating concern Enter For product and customer Select costing base and account base radio button Save Press enter to save in your request Assign controlling area to operating concern: Path :SPRO-Enterprise structure –Assignment –Controlling –Assign controlling area to operating concern.select left arrow select save button from the menu select data structure save from the menu select data structure activate Select back arrow Select yes button for the message to generate the operating concern environment.

(TR code is KE4I) Double click on maintain assignment of SD conditions to CO-PA value fields Select new entries button Open one more session with SPRO-Controlling-Profitability analysis –Structures –Set operating concern Give the operating concern Select operating concern Enter User the Tr code is KE4I Come to the first session Condition type Value field Condition type Value field Save Press enter to save in your request Notes :Direct posting from FI/MM :PR00 :VV010 (Revenues) :VPRS (cost) :VV140 (Cost of goods/ Sold) :IDEA 1 :9999999999 (10 times) :BIL1 125 . To no.Path :SPRO-Controlling –Profitability analysis –Flows of actual values –Initial steps – Define no. Save Ignore the message press enter Maintain assignment of SD conditions to CO-PA value fields: Path :Up to flows of actual values the path is same –Transfer of billing documents – Assign value fields .range for actual postings (Tr code is KEN1) Operating concern Select maintain groups button Select generated groups check box From the menu select interval maintain Select interval button From no.

only FI-No Co account base .300000-399999 up date VV010 revenues VPRS costs :VV140 cost of goods sold If we post directly in FI for account no.400000-499999 up date VV140 cost of goods sold Up to flows of actual value the path is same (Through path ) Direct posting from FI/MM:Maintain PA transfer structure for direct postings Tr code is KEI2 Select structure FI (Financial accounting  COPA) Double click assignment lines folder Give the controlling area Enter Enter once again Select assignment :20 (Direct revenues from FI) Double click on source folder From To :300000 :399999 :BIL Double click on value fields folder Select new entries button Quality /value Fixed /variable Value field Save Press enter to save in your request Double click on assignment lines folder Assignment select From :10 Direct cost from FI :400000 Double click on source folder :Select value filed :Select 1 fixed amounts :select VV010 126 . if we post manually in FI If we post directly in FI-for account no.PR00 price :VV010 Revenues Scrap sales/waste sales –Posting only in FI.

press enter to save in your request SD END USER AREA 1.To :499999 Double click on value fields folder Select new entries button Quantity /value Fixed /variable Value field Save Activate profitability analysis Path :Up to flows of actual values the path is same  Activate profitability analysis (KEKE) Select position button Give the controlling area Enter For controlling area Activate status :BIL :select 4 (component activate for both types of profitability analysis) Save.Date :200101 :1 :To days date :select OR (Standard Order) :BILS :BS :BIL :select value field :select 1 fixed amount :VV140 Distribution Channel :BD Required delivery date :Today’s date 127 .No. Creation of sales order Path: Logistics –Sales and Distribution – Sales –Order –Create (Tr code is VA01) Order type Sales organization Division Enter Sold to party P. P.O.O.

Production receipt with production order MVT Type:101 :10 From the menu select Goto Item Conditions Path :Logistics –Materials Management –Inventory management –Goods movement – Goods -receipt –Other (Tr code is MB1C) Moment type Plant Storage location Enter Give the material Quantity Save Ignore the warning message press enter Note : Check it GL A/c 200122 Inventory.Delivery plant Payment terms Item Material Order quantity :10 kg Enter :BILP :0001 :10 :BILFG Ignore the message press enter Select item Select shipping tab From the menu select Edit in complication log We get a message document is complete .11764 Production receipt : There are two types of production receipt.no errors Select save button or Ctrl+S Note the order no. 1. select automatic posting check box 128 :BILFG :50 :521 (Receipt w/o production order into unrest –use stock) :BILP :HYD . Production receipt without production order MVT Type:521 2.

Double click on accounting document no. (down side in document column) Select display document button Select accounting documents button Select accounting document no. 200122 Inventory FG 4000-BILFG Qty delivered *Standard price 10*400 BSX is assign this A/c BIL2 300200 INC/DEC in stocks FG 4000 BILFG GBB VAY assigned to BIL2 :10 :Today’s date :10 :11764 129 .From the menu select other goods receipts Display-Enter Select accounting documents button Select accounting document no. Enter Actual goods issue date Select item Select picking tab Picked quantity Select post goods issue button From the menu select outbound delivery display Enter From the menu select Environment Document flow keep the cursor on goods issue delivery document no. BSX 200122 Inventory FG 20000 BILFG BIL2 GBB 300200 INC/DEC in stocks FG 20000-BILFG BIL2 ZOF Qty *Standard Price 50*400 Delivery: Path : Logistics –Sales & Distribution –Sales –Order –Sub request functions – Outbound delivery (Tr code is VL01N) Shipping post :BILH Give the order no.

is taken from sales order 300005 Sales local own goods 6000-ERL Qty sold *Sale price 10*600 REPORT PAINTER Report to view customer wise/product wise /Sales organization wise /plant wise profitability Define forms for profitability reports : Path :SPRO-Controlling –Profitability analysis –Information system –report components –Define forms –Define forms for profitability reports-(The Tr code is KE34) Double click on creation Form Give the operation concern form :AML Form description Select create button Select operating concern currency radio button Enter Double click on row 1 Select value field with characteristics radio button Enter Value field select VV010 – Revenue Select confirm button 130 : From AML profitability Select two axes (matrix) radio button . 200100 DLF Industries Limited 6000 customer no. Execute Save From the menu select Billing document-Display-Select accounting button Double click on accounting document no.Sales billing Path :Up to sub sequent functions the path is same –Billing document(Tr code is VF01) (Through path) Select Delivery document no.

Double click on row 2 Select value field with characteristics radio button Enter Value field select VV140 –cost of goods sold Select confirm button Double click on row 3 Select formula radio button Enter Select Y001 Select minus button Select Y002 cost of goods sold Enter Short text Net profit Select copy short text button Enter Double click on column 1 Select characteristics radio button Enter Select plant /Actual indicator for available characteristics Select left arrow For plant /actual indicator From :Select 0 actual data Select confirm button Save From the menu select Edit-General data selection Once again general data selection From the available characteristics column Select record type. period /year Select left arrow For record type For form column :Select B direct posting from FI 131 .

For To column :Select F billing data For period /year : For from column :Select variable on /off check box Local variable Press enter For to column select variable on/off check box Local variable Enter Select confirm button From the select Extras –variables –variable definition For name 1 Enter & save Create profitability report: Same path Double click on crate profitability report Tr code is KE31 Give the report Description Give the form name Select create button Select operating concert currency radio button From the characteristics list :Select customer /plant /product .Sales organization Select left arrow Select output type tab Select classic drill down radio button Select available on selection screen check box Save Ignore the message press enter Select execute button :BILREPORT ( This is a text field) :BIL Profitability Report :BIL1 : Give the description from period /year :To period /year For name 2 Description :2 :Enter 1 Select report with from radio button 132 .

Form period/year To period /Year Execute :01.2008 Ignore the message select press enter To view product wise profitability from the menu select navigate-with drill down Double click on product This called date cube PRODUCT COSTING This is used for valuation of inventories i. Finished goods and Work in progress PP Module MM Module FI Module CO Module | | |  Product costing Note: SAP lab :Product costing made easy BPB publication –Not covered product costing Crate a cost estimate with quantity structure Cost element with quantity structure At standard cost In the month end we get actual cost Variable will be settled to accounts How standard cost will be arrived at : Sales budget for next month Production budget Material requirement Planning | | (Make to orders (confirmed orders) (This is same men budget) + And make to stock (expected orders)) Overhead planning = Standard cost Cost sheet for the product BILFG1 Raw materials xx Raw material overheads xx Production costs xx Cost of goods manufactured (COGM) xx Administration Expenses xx Sales & Distribution exp. xx ---Cost of goods sold (COGS) xx 133 .2008 :12.e.

Overhead like loading and unloading normal amounts change directly to P & L account clients will tell us-how much percentage can be taken on raw material cost (consumption.To check with client at what level he wants to value stocks At COGM level or At COGM +Admin level Raw material standard cost For each product –we find out materials required For BILFG1 We required BILRM1 BILRM2 MM Module :Material Master Accounting view –moving average price BIL RM1 75 BILRM2 125 PP Module: Bill of Material (BOM) To produce BILFG1 what materials are required and how much quantity BILRM1 1Kg BILRM2 1Kg Raw material standard cost =Quantity from BOM (PP)*Rate from Material Master (MM) (1*75)+1*125)=200 Raw material overheads Overheads like freight charges :At the time of receipt it will be added to material –At the time of consumption the material cost includes freight also.) 5% of raw material costs Eg: 250*5%=12. PP Module: Routing (Process flow) 134 .5 Production costs: Cost centers in PP Module :Work centers Dept A Dept A Issue Dept B Dept C Dept B Dept C Issue Dept D Dept D Issue finished product Raw material All products need not go through all the Departments Process flow for each product in PP module we call as routing.

of days 30 Days 100*30*24=72000 Machine hour rate 720000/72000=10 Rs (Activity type) To Produce BILFG1 Hours required 5Hrs Production cost 10*5=50 Production cost : (Hours required in Dept A * Machine hour rate)+(Hours required in Dept B* Machine hour rate )+ (Hours required in Dept D * Machine hour rate) Example : Why can’t we allocate based on production BILFG1 BILFG2 Production Qty 999 Kgs 1 Kg -----1000 Hrs Req 1 999 ----1000 Cost 720000 If we allocate cost based on production BILFG1 BILFG2 720000*999/1000=719280 720000*1/1000= 720 -------720000 ====== If we allocate cost based on hours required BILFG1 BILFG2 720000*1/1000 720000*999/1000 =720 =719280 ----------720000 ======== ACTIVITY BASED COSTING 135 .Raw material Wages Salaries Power Dept A Issue Dept B Issue Dept D Finished product 300000 100000 320000 ------Planned cost 720000 ===== Planned hours available Machines 100 working for 3 shifts (24 Hours ) No.

Creation of 2 secondary cost elements (Use Tr.code is KA06) A) RM overhead rate B) Activity allocation Give the cost element 1200000 Valid from 01.9999 :Activity allocation :select 43 Interval activity allocation :1200001 :RM Overhead rate : Select 41 overhead rates 136 .12.Co –Consultants job: 1.04.12.9999 Enter Give the name and description Cost element category Save Cost element Enter Name and description Cost element category Save Creation of activity type –Machine hour: Path :Accounting –Controlling –cost Center accounting –Master data –Activity typeIndividual processing –create (Transaction code KL01) Activity type Valid from Enter Give the Name & Description :Machine hour Activity unit Active type category Allocation cost element Save Creation of cost centers: (Tr.2008 to 31.2008 to 31.code is KS01) :select H :select 1 (Manual entry .04. Manual allocation) :1200001 Cost center categories :Select * (All cost center categories) :BIL :01.

H Cost center category :select 9( Allocation cost center) Save Create of cost center group (Tr code is KSH1) Give the cost center group :BILPROD Enter Description :BIL Production cost center group Select insert cost center button Select cost center Dept G Save Define overhead keys: :Dept H :Dept A :BIL :MrG 137 .04.2008 to 31.12.Give the cost center Valid from Reference cost center Controlling area Enter Change the name to Dept G :Dept G : 01.9999 :Dept A :BIL Change the description to cost center :Dept G Person responsible Other things are common Select save button Cost center Reference cost center Controlling area Enter Change the name to Dept H Change the description to cost center:Dept H Change person responsible to Mr.

Product cost controlling –Product cost planning-Basic setting for material costing –Over head –costing sheet components –Define calculation bases Select new entries button Base Name Base Name :D1 (Text filed) :Raw materials :D2 :Production cost :BILP :BIL1 :BIL1 :BIL over head group :BIL1 :BIL Overhead key 138 .Path :SPRO-Controlling –Product cost controlling –Product cost planning basic settings for material costing .overheads-Define overhead keys Select new entries Overhead key Description Save Press enter to save in your request Define overhead groups Same path Select new entries button Valuation area Overhead group Overhead key Name of overhead group Save Press enter to save in your request Note: Overhead rate will be given to overhead key Overhead key will be assigned to overhead group Overhead group will be specified in material master Define calculation basis Path :SPRO-Controlling.

Save Press enter to save in your request Select D1 double click on details folder Controlling area Enter Select new entries button From cost element To cost element Save Select back arrow two times Select base D2 Production cost Double click on details folder Controlling area Enter Select new entries button From cost element To cost element From cost element To cost element From cost element To cost element Save Define percentage overhead rates: Same path Select new entries button Overhead rate Name :D3 :RM overhead rate :400100 :400299 Personnel & Manufacturing group :400500 :400599 Depreciation a/c :1200001 Activity allocation :1200001 :BIL :400000 :400099 RM consumption :BIL 139 .

2008 31.2009 Select save button or Ctrl+S Press enter to save in your request Define Credits Same path Select new entries button Credit Name Save Press enter to save in your request Select Controlling area Enter Select new entries button Valid to Cost element Fixed percentage :31.Dependency Save :Select D010 Overhead type/Overhead key Press enter to save in your request Select D3 Double click on details folder Ignore the warning message press enter Select new entries button Valid from To Controlling area Overhead type Overhead key Percentage BIL BIL Select 2 BIL1 5 (Planned overhead rate) RM key 1 (Actual overhead rate) BIL1 10 01.04.2009 :1200000 RM overhead rate :100% :D4 :BIL Double click on details folder :D4 :BIL RM credit key 140 .03.2009 01.04.03.03.2008 31.

RM1 Purchase/Receipt (Freight including) Inventory RM local DR 600000 To GR/IR clearing RM local 600000 2. RM consumption for production order 2 RM-1 and RM2 RM consumption local DR RM Consumption local DR To inventory RM local To Inventory RM local In the month end RM material consumption Lodging & Unloading charges 100000 10000 10000 Order 2 30000 Order 2 10000 30000 141 . Loading & Unloading charges for RM 2 Lodging & unloading charges DR To Bank 3000 3000 7000 Dept H 7000 5. 1. RM Consumption for production Order 1-RM1 and RM2 RM consumption local DR RM Consumption local DR To Inventory RM local To Inventories RM local 40000 Order 1 20000 Order 1 40000 20000 6. RM 2 Purchase Inventory RM local DR 300000 To GR/IR clearing RM local 300000 4. Loading & Unloading charges Loading & Unloading charges Dr To Bank 3.Cost center Save :Dept H (Allocation cost center) Actual over head rate 10% Credit key D4 -1100000 Cost Dept.

% on consumption 10% actual overhead rate Cost center Dept H (Allocation cost center) Loading & Unloading for RM1 7000 DR Loading & Unloading for RM2 3000 DR Order 1 Order 2 6000 DR 4000CR H Value will be zero Order 1 60000 6000 ----66000 ===== Order2 40000 4000 ----44000 ===== RM Consumption RM overhead rate (Actual 10%) Indirectly we are allocating cost center Dept H values to production orders based on the consumption values. Define costing sheets: Path :Up to overhead the path is same.Define costing sheets Select new entries button Costing sheet Description Save Press enter to save in your request Select Select new entries button Row 10 20 Base D1 400000-400099 D3 From To Row :10 :10 Overhead Description Raw materials RM Overhead rate :BIL Double click on costing sheet rows folder :BIL :BIL Costing Sheet 142 .

Credit Row Base Description Row Description From To row Save :D4 :30 :D2 :Product cost :40 :Cost goods manufacturer :10 :30 Assign costing sheet to plant : Path :SPRO-Controlling –Product cost controlling –Product cost planning –Material cost estimate with quantity structure.Define costing variants (TR code is OKKN) Select position button Cost variant :Select PPC1 standard cost estimate (Materials) Enter Select PPC1 Select details button Select valuation variant button Select create beside valuation variant /plant Select new entries button In plant Save Press enter to save in your request Select back arrow Select valuation variant Select details button Select overhead tab Give the costing sheet Save :BIL costing sheet both in the places :001 with plant BILP :BILP 143 .

Define cost component structure: To know the break up of standard product cost What is raw material cost? What is RM overhead cost ? What is production cost ? Path :SPRO-Controlling –Product cost Controlling –Product cost planning –Basic settings for material costing –Define cost component structure . (OKTZ) Select cost component structure Select component structure Select new entries button Cost competent structure Chart of Accounts From cost element To cost element Cost component Save Ignore the warning message press enter Press enter to save in your request Select back arrow Double click on cost components with attributes folder Select cost component structure 01 with cost component 80 Material over head Double click on assignment:Cost component cost element –Interval folder Select new entries button Cost component structure Chat of Accounts From cost element Cost component Save Press enter to save in your request 144 :01 :BIL :1200000 RM overhead :80 Material overhead :01 :BIL :400000 :400099 :select 10 RM :01 Double click on cost components with attributes folder :01 with cost component 10 raw materials Double click on assignment:Cost component –cost element interval folder .

Double click on cost components with attributes folder Select cost component structure Select new entries button Cost component structure Chat of Accounts From cost element To cost element Cost component One more Cost component structure Chat of Accounts From cost center To cost center Cost component One more Cost component structure Chat of Accounts From cost element Cost component Save Double click on cost component structure folder For cost component structure 01 select active check box Save For cost component structure assignment structure 02 also for cost component Note: The above procedure is to be followed to 02 also PP CONSULTANT JOB: Define MRP controller :01 :BIL :1200001 :50 :01 :BIL :400500 :400599 :50 :01 :BIL :400100 :400299 :select 50 production machine :01 with lost component 50 production machine Double click on assignment cost component –cost element interval folder 145 .

12.12.A Save Press enter to save in your request Notes: Define floats (Scheduling margin key) Floats –Buffer days or grace days Production order creation Production order release Production start date Production end date 2 days grace days 08.2008 12.12.2008 10.2008 17.2008 11.2008 10.12.2008 13.2008 15.12.12.Path :SPRO-Production –material requirements Planning –Master data-Define –MRP controllers Select new entries button Plant :BILP MRP controller :Mr.2008 Path :SPRO-Production –Material requirements planning –Planning –Scheduling and capacity parameters –Define floats (Scheduling margin key) Select new entries button Plant Margin key Opening period Float before production Float after production Release period Save Press enter to save in your request Define production scheduler Path :SPRO-Production-Shop floor control.12.12.Master data-Define production scheduler Select new entries button Plant :BILP Production scheduler :B 146 :BILP :BIL :2 days :2 days :2 days :2 days .

Description :Mr.B Save Press enter to save in your request Determine person responsible for work center Path :SPRO-Production –Basic data –Work center –General data –Determination person responsible Select new entries button Plant :BILP Responsible person : Mr.C Save Press enter to save in your request CO END USER AREA: Planning cost center wise (KP06) Version From period To period Fiscal year Give the cost center Cost element :0 :9 (December) :9 (December) :2008 :Dept G :400100 Salaries A/c Select page down button or next page button Select from based radio button Select overview screen button (F5) For 400100 Plant fixed cost Save Planning for machine hours Path :Accounting –Controlling –Cost center accounting –Planning-Activity output /Prices-Change (KP26) Version From period :0 :9 :720000 147 .C Person responsible for work center :Mr.

To period Fiscal year Cost center Activity type Select overview screen button Plant activity Save :72000 :9 :2008 :Dept G :BIL Select next page or page down button Select form based radio button calculation of Machine hour rate Path :Up to planning the path is same – Allocations –Price calculation (KSPI) Select cost center group radio button Cost center group select :BILPROD Execute Select save button Ignore the message press enter MM END USER AREA Creation of material master A) Raw material B) Finished product Give the material Industry sector Material type Select basic data1 Plant Storage location Enter 2 1 :BILRM2 :Mechanical Engineering :Raw material :Select purchasing Select general plant data /storage /Accounting :BILP :Hyderabad (MM01) Press select view button Select organization levels button 148 .

Give the description Material group Division Select purchasing tab Purchasing group Valuation class Price control Moving price Save One more material Industry section Material type

:Raw material 2 :BILC :BS :BIL :BIL1 RM Local :select V moving :150

Base unit of measurement :KG

Select accounting 1 tab

:BILFG1 :Mechanical engineering :Finished product

Press select view button Select basic data1, MRP1, MRP2,MRP3, Work scheduling, general plant data /storage1, accounting , Costing 1 Select organizational levels button /enter Enter Plant Storage location Enter Description Division Select MRP1 tab MRP type MRP controller Lot size :select PD (MRP) :A :select EX lot for –lot order quantity :Finished product 1 :BS Base unit measurement :KG :BILP :Hyderabad

149

Select MRP 2 tab In –house production :0 days Schedule margin key :select BIL Select MPR 3 tab Ignore the warning message press enter Availability check :select KP (no check ) Select work scheduling tab Production scheduler :B Select accounting tab Valuation class Price control Standard price :300 Select costing one tab Overhead group Save Note :BOM=Bill of Material PP END USER AREA Creation of Bill of Material Path :Logistics –Production –Master data –Bills of material –Bill of material – Material BOM –Create (CS01) Give the material Plant BOM usage Enter For item Give the component Quantity Item Give the plant :10 :BILRM1 :1 :20 :BILRM2 150 :BILFG1 :BILP :select 1 production :select BIL1 :BIL2 Finished products :S (Standard price)

Quantity Save Creation of work center

:1

Path :Up to mater data the path is same –Work centers –then work centers-create (CR01) Plant Work center Work center category Select basic data button Give the description Person responsible Usage Standard value key Select costing tab Start date Cost center Activity unit Formula key Save Creation of routings Path :Up to master data the path is same –Routings –Routings –Standard routings – Create (Tr code is CA01) Give the material Plant Enter Usage Status :select 1 production ;select 4 (released (general)) :BILFG1 :BILP :01.04.2008 :Dept G :H (Hour) :SAP002 (Production machine time) :Dept G :Mr.C :009 :SAP1 Normal production :BILP :Dept G :select 0001 Machine

Under standard value maintenance

For machine activity :Give activity type BIL

151

Select operation button For operation 10 give the work center Control key Double click on operation Machine standard value Unit Save Note: Routing is process flow as a department wise CO –END USER AREA Creation of cost estimate with quantity structure: Path :Accounting –Controlling –Product cost controlling –Product cost planningMaterial costing –cost estimate with quantity structure –Create (Tr code is CK11N) Give the material Plant Costing variant Enter Costing date from institution use today’s date Costing date to Quantity structure date Valuation date Enter Cost sheet Raw materials BIL RM1 BILRM2 1 Kg 1Kg 75 150 225 11 50 :31.12.9999 :08.12.2008 :08.12.2008 :Today’s date Note :In live environment next month first day date, this is planning date, In training :BILFG1 :BILP :select PPC1 (standard cost estimate for material ) :Dept G :select PP01 in hour production :10 :5 :H (Hour)

RM overhead cost -5% Production costs 5*10 Machine hours 5 Hrs

152

Realizing updates current price on 1st of March release stock valuation will be at the new rate from 1st of March B) Marking and releasing : Path :Accounting –Controlling –Product cost controlling –Product cost planning – material costing –Price update (CK24) Posting period Fiscal year Company code Plant Material Select test run check box Select marking allowance button :9 :2008 :BIL :BILP :BILFG1 153 . 2. Making updates future price in live environment on 21st February create estimate for March and store in the System.Machine hour rate 10Rs ----286 From the menu select Costs –>Display cost components Select save button or Ctrl+S Enter Marking and releasing Display material master Path :Logistics –Materials management –Material master-Material –Display –Display current (MM03) Material :BILFG1 Press select views button Select costing 2 view Enter Plant :BILP Enter A) Marking and releasing Display material master 1.

code is 0PL1) Select costing variant PPP1 Production order plan Select details button Select valuation variant button Select create button beside valuation variant /plant Select new entries button In plant Save Press enter to save in your request :BILP 154 .Select company code Costing variant Save Select back arrow Deselect test run check box Execute Select material Select costing to tab Select back arrow two times Select release button Execute Select material Select costing to tab :BIL :select PPC1 (Standard cost estimate for materials) :BILFG1 :BILFG1 ACTUAL COSTING CO consultant Job Check costing variants for Manufacturing orders (PP) Path :SPRO-Controlling –Product cost controlling -Cost object controlling –product cost by order –Manufacturing orders –Check costing variants for manufacturing orders(PP) (Tr.

Select back arrow Select valuation variant Select details button Select overhead tab Give the costing sheet :BIL costing sheet Save Select back arrow Select costing variant PPP2 production Order Actual Select details button Select valuation variant button Select create beside valuation variant/plant Select new entries button In plant Save Press enter to save in your request Select back arrow Select valuation variant 007 with plant :BILP Select details button Select overhead tab Costing sheet Save Define goods received valuation for order delivery: Same path Select new entries button Valuation area :BILP Valuation variant :007 production order -Actual Save Press enter to save in your request Work in process customization Creation of 5 secondary cost elements (Tr code is KA06) Give the cost element :1100000 155 :select BIL costing sheet :BILP :006 with plant BILP .

9999 :Order /Project result analysis :select 31 (order /project results analysis) :1100001 :1100000 :BIL :1100002 :1100000 :BIL :1100003 :1100000 :BIL :1100004 :1100000 :BIL Path :SPRO-Controlling –Product cost controlling –Cost object controlling –Product cost by order –Period end closing –Work in process –Define results-Analysis keys (Tr code is OKG1) Result analysis key :FERT WIP calculation for production orders Define results analysis versions(Tr code OKG9) Same path 156 .2008 to 31.Valid from Enter Name & Description Cost element category Save Cost element Reference cost element Controlling area Enter & Save Cost element Reference cost element Controlling area Enter & Save Cost element Reference cost element Controlling area Enter & Save Cost element Reference cost element Controlling area Enter Save Define results analysis keys :01.12.04.

Select new entries button Select controlling area :BIL Technical result analysis cost element :select 1100000 Save Press enter to save in your request Define valuation method (Actual cost) ( Tr code is OKGC) Same path Select new entries button Select actual cost button Controlling area Result analysis key Enter & Save Press enter to save in your request Define line Id’s Same path Purchase of to get the break up of WIP (Work In Progress)value Select line ID EL (Revenues) EK FK Direct cost Production cost :BIL :FERT Result analysis version :0 ABR settled cost for controlling area 1000 Select copy as button (F6) Change the controlling area to BIL for all line ID’s Enter & Save Press enter to save in your request Define Assignment (OKGB) Same path Select line ID EL that is revenues for controlling area Select copy as button Change the controlling area to BIL :1000 157 .

Change masked cost element to 00003+++++ (5 times plus)(300000 to 399999) Enter & Save Press enter to save in your request Select line ID :EK Direct cost for controlling area 1000 Select copy as button Change the controlling area to BIL Change mass cost element to 00004000++ Enter and save Select line ID FK that is production cost for controlling area 1000 Select copy as button Change the controlling area to BIL Production cost elements: 400100 -400199 Personnel 400200-400299 Manufacturing 400500-400599 Depreciation 1200001 Activity allocation 00004001++ 00004002++ 00004005++ 00012+++++ Change master key cost element to 00004001 Enter & Save Notes: for define assignment line ID brak up of WIP Dept A Issue RM RM over head Production costs 100000200000 Calculate internally WIP by using secondary cost elements and transfer to financial accounting require the break up of WIP by using line ID’s and account assignments to line ID’s. Select line ID FK production cost for controlling area BIL Select copy as button Change the mass cost element to 00004002++ Enter & Save Dept B work in progress ept C 158 .

(Tr.Select 2FK line ID’s for controlling area BIL Select copy as button –Change masked cost element from first line ID 00004005++ Change to 00012+++++ Enter & save Select bank arrow Select line ID ABR Settled cost for controlling area 1000 Select copy as button Change the controlling area to BIL Change mass cost element to 0001000001 :(settlement cost element) Enter & save Define update.code is OKGA) Same path Select new entries button Controlling area Version Result analysis key Line ID Category Controlling area Version Result analysis key Line ID Category WIP Revenues Controlling area Version Line ID :BIL :0 :FERT :select EL revenues :select N (costs not to be included) :BIL :0 :FERT :Select EK (Direct cost) :select K cost :1100001 :1100002 :BIL :0 :FK production cost Revenues analysis key :FERT 159 .

Category WIP creation Reserves creation :select K cost :1100003 :1100004 Select page down button One more controlling area :BIL Version Result analysis key Line ID Category Save Press enter to save in your request Creation of two GL Masters: WIP entry Work in process DR BS CA(Current assets.300201 Company code :BIL 160 . Loans & Advances) Credit INC/DEC in stocks :0 :FERT :ABR settled cost :select A (Settled cost ) To Increase /Decrease in WIP P & L FS00 Give the GL Account no.200121 INV RM local Company code Enter :BIL :200123 :BIL Change short text to and GL A/c long text to work in process Other fields are common Save GL A/c No. Company code Select with template button Give the GL A/c No.

300200 Company code Enter Change short text and GL A/c loge text to INC/DEC stocks – WIP (Work in Progress) Save Define posting result for setting work in process Path :Up to period end closing the path is same –Work in process –Define posting results for setting work in process (OKG8) Select new entries button Controlling area Company code :BIL :BIL :BIL Increase /Decrease stocks FG Result analysis version :select 0 Result analysis category :WIPR (Work in Process with requirement to Capitalized) P & L A/c Balance sheet Save Press enter to save in your request Define results analysis version (OKG9) Same path Select controlling area select details button Select transfer to Financial accounting check box Save Ignore the warning message press enter Press enter to save in your request :BIL :300201 :200123 RM issue overhead production costs Dept A Dept B Dept D FG not received Settle to accounts by using secondary costs elements break up WIP (BY using line IDs) 161 .Select with template button Give the GL A/c no.

Define variance keys: Path :Up to period end closing the path is same –Variance calculation :Define variance keys (OKV1) Select variance key 00001 Production order Select copy as button Change the variance key to BIL1 Change the name also variance key for BIL Enter & Save Define default variance keys for plants (OKVW) Same path Select position button Give the plant :BILP Enter For plant :BILP Assign variance key :BIL1 Save Press enter to save in your request Define target cost version: (OKV6) Notes: Budgeted cost =Budgeted production Qty * Standard price Standard cost =Standard quantity * Standard price Target cost =Actual production qty Actual cost =Actual Production * Path :Same path Select controlling area 1000 with target cost version 0 Select copy as button Change the controlling area to BIL Change the description to target cost version for BIL Enter & Save * standard price actual price 162 .

Cost object controlling –Product cost by order-Period end closing –Settlement –create allocation structure Select new entries button Allocation structure Text Save Press enter to save in your request :B2 :BIL Production differences allocation structure 163 .BILFG1 Press select views button Select costing 1 view Enter Give the plant :BILP Enter Variance key :select BIL1 Save Creation of cost element group (KAH1) Give the cost element group :BILPRODN Enter Description :Production cost element for BIL Select Edit-Cost element -Select insert cost element button 400100400299Personnel & Manufacturing 400500400599Depreciation 1200001 Activity allocation Save Create allocation structure: Path :SPRO-Controlling –Product cost controlling.Press enter to save in your request Assign variance key in Material master Path :Logistics –Material management-Material master –Material –Change – Immediately (MM02) Give the material no.

Select :B2 Double click on assignments folder Select new entries button Assignment 01 02 03 Save Select assignment 01 Double click on source folder From cost element To cost element :400000 :400099 Text Direct costs(Raw materials) Material overheads Production costs Double click settlement cost elements folder Select new entries button Receiver category Save Double click on assignments folder Select assignment 02 Material overheads Double click on source folder From cost element :1200000 RM overhead rate Double click on settlement cost elements folder Select new entries button Receiver category Save Double click on assignment folder Select assignment 03 production cost Double click on source folder :select G/L . GL account Select by cost element check box 164 . GL Account Select by cost element check box :select G/L.

No.of distribution rules :999 KZPI.Give the cost element group :BILPRODN save Double click on settlements cost elements folder Select new entries button Receiver category Save Create settlement profile: Same path Select new entries button Settlement profile Description :BIL :BIL production order differences settlement profile :select G/L Select by cost element check box Select to be settled in full radio button Allocation structure :B2 Default object type :select G/L Select % settlement check box Select equivalence number check box Select amount settlement check box Under valid receivers for GL account :Select settlement required Document type Residence time Save Press enter to save in your request Define CO.range interval for the business transactions RKL -Actual Activity Allocation :SA :12 months Maximum no.Actual overhead (Periodic) User transactions code :KANK 165 .

Give the controlling area Select maintain groups button Double click on RKL Double click on KZPI :BIL Select Co. No.02 Save Press enter to save in your request FI Consultant job BILRM2 receipt Purchase order | GR | IV Opening stock Inventory RM local To Stock taking DR GBB BSX BSA Current liability & provision Production order differences are to be settled to accounts Production order differences manufacturing DR PRD To INC/DEC in stocks FG GBB AUA Creation of 2 GL masters (FS00) 166 .2008 From currency :INR To currency :EUR Direct quotation :0. range interval for BIL check box From the menu select –Edit –Assign element group Save Ignore the warning message press enter Define exchange rate for type P (Standard truncation for cost planning for INR to EURO (Transactions code OB08) Select new entries button Exchange rate type :P Valid from :01.12.

:400200 Conversion charges Company code :BIL Change short text and GL account long text to production order differences Select create /bank/Interest tab Field status group change to G014 MM adjustment account Save GL A/c No. Company code :100599 :BIL Select with template button Give the GL A/c No.Give the GL A/c No.04.9999 Enter Cost element category Save :select 22 external settlement :BIL Assignment of account for automatic postings (OBYC) (See the material ) Double click on transaction PRD Cost (Price) differences 167 .2008 to 31.400201 Company code :BIL Select with template button Give the GL A/c No.12.300200 INC/DEC stock in FG Company code :BIL Select edit cost element button Valid from :01.100500 VAT payable Company code Enter Select type /Description tab Chang short text and GL account long text to Stock taking Select create /bank /interest tab Change the field status group G049 (manufacturing cost accounts) Save Give the GL account no.

400201 production order differences Save Press enter to save in your request Select back arrow Double click on GBB offsetting entry for inventory posting Valuation modifier Valuation class Account no.Give the Chart of Accounts Enter Save :BIL Give A/c No. Valuation modifier Valuation class Account Save Press enter to save in your request PP CONSULTANTS AREA Define order type –Dependent parameters Path :SPRO-Production –Shop floor control-Master data –Order-Define order type dependent parameters. (Tr code is OPL8) Select plant :1000 with order type PP01 :X :BIL1 :100599 stock taking account :X :BILL :300200 General modification :BSA opening stock taking General modification :AUA production Select copy as button Change the pant to BILP Enter and Save Press enter to save in your request Define scheduling parameters for production orders 168 .

Path :Up to Shop floor control the path is same.Operations-Scheduling –Define scheduling parameters for production orders (Tr code is OPU3) Select plant Select copy as button Change the plant to BILP Enter and save Press enter to save in your request Define confirmation parameters Path :Up to shop floor control the path is same –Operations-Confirmation-Define confirmation parameters (OPK4) Select plant 1000 with order type PP01 Select copy as button Change the plant to BILP Enter and Save Press enter to save in your request Define checking control Path :Up to shop floor control the path is same –Operations –Availability check – define checking control (OPJK) Select business function Select copy as button Change the plant to BILP Enter Change the plant to BILP Enter and save Press enter to save in your request END USER AREA Creation of production order: :1 & 2 for order type PP01 for plant 1000 :1000 with order type PP01 169 .

66076 Raw material receipt by way of opening stock Path :Logistics –Materials management –Inventory management –goods movement – Goods receipt –Other (Tr code is MBIC) Give the movement type Plant storage location Enter Give the material no.Path :Logistics –Production-Shop floor control-Order –Create –with material (Tr code is CO01) Give the material :BILFG1 Production plant Planning plant Order type Enter Give the total Qty under quantities :10 Start date & end date :Today’s date Select cost order button (Ctrl+F7) From the menu select Goto Costs –Analysis Select back arrow Select release order button (Ctrl+F1) Save From the menu select order display note the order no. Quantity Select save button or Ctrl+S From the menu select other goods receipts display Enter Select accounting documents button 170 :BILRM2 :100 kgs :561 :BILP :HYD :BILP :select PP01 Production order :BILP .60003225 Enter Select assignment tab Not to the reservation no.

200121 Inventory RM local 1125 BILRM1 BSX BIL1 400000RM consumption local 1125 BILRM1 GBB VBR BIL1 Quantity consumed * Avg rate ( 15 *75) 200121 Inventory RM local 2250 BILRM2 BSX BIL1 GBB VBR BILRM2 BIL1 400000RM consumption local 2250 Qty consumed * Avg.200121 Inventory RM LCL 15000 BILRM2 100599Stock taking 15000 BILRM2 100*150 BIL1 BSX GBB BSA BIL1 Raw material issue to production order:(Tr code is MB1A) Select to reservation button Give the reservation no.66076 Enter Qty BIL RM1 :15 BIL RM2 :15 Save From the menu select goods issue display Enter Select accounting documents button Select accounting document no. Period Fiscal year Select text check box Select dialog display check box 171 :60003225 :9 :2008 . rate (15*150) Actual overhead calculation Path :Accounting –Controlling –Product cost controlling –Cost object controlling – product cost by order –Period end closing –single functions –Overhead –Individual processing (Tr code is KGI2) Give the order no.

Execute Select back arrow Deselect text run check box Execute Work in process calculation Path :up to single functions the path is same –Work in process –Individual processing –Calculate (Tr code is KKAX) Give the over no.12. WIP period Fiscal year :60003225 :9 :2008 Result analysis version :select 0 Select test run check box Execute Select back arrow Deselect test run check box Execute Settlement of work in process to accounts (31. 172 .2008 (month end date) Path :Up to single functions the path is same –Settlement of individual processing (Tr code is K088) Give the order no. Settlement period Fiscal year :60003225 :9 :2008 Deselect text run check box Select check transaction date check box Execute Select detail lists button Select accounting documents button Select accounting document no.

300201 INC/DEC in stock WIP 3713 P &L Account 200123Work in Process 3713 Balance Sheet (Actual RM +Actual RM overheads) To view work in process report Path :Accounting –Controlling –Product cost controlling –Cost object controlling – Product cost by order –Information system –Reports for product cost by order –Object list –Order selection (Tr code is S_ALR_87013127) Plant Material number From period To Period Execute Select report call button :BILP :BILFG1 :01 2008 :9 2008 Confirmation of production order Path :Logistics –Production –shop floor control –Confirmation –Enter-For operation –time ticket (Tr code is Co11N) Give the order no.2008 :31.2008 :101 (Goods receipt for order into ware house) :60003225 :10 kg :select final confirmation :10 kg :60 Qty :H (Hour) 173 .12.12. Operation /Activity Confirmation type Yield to confirm Fro activity 2 to confirm Unit Save Production receipt Path :Logistics –Material management –Inventory management –Goods movement – Goods receipt for order (Tr code is MB31) Give document date Posting date Give the movement type :31.

5000011861 Enter Select accounting documents button Select accounting document no.Variances –Individual processing (Tr code is KKS2) Give the order no. 200122 Inventory FG 2860 BILFG1 BSX BIL2 GBB AUF 300200INC/DEC in stocks FG 2860 BILFG1BIL2 Qty produced * standard rate 10*286 To make production order technically complete (TECO) Path :Logistics –Production –shop floor control –Order –Change (Tr code is CO02) Give the order no.Order Plant Storage location Enter :60003225 :BILP :HYD Ignore the warning message press enter Select save button or Ctrl+S From the menu select goods receipt display Document no.60003225 Enter From the menu select functions –Restrict processing –Technically complete Save Calculation of variances Path :Accounting –Controlling-Product cost controlling –Cost object controlling – Product cost by order .60003225 Select execute button Select back arrow Deselect text run check box Execute 174 .period ending closing –single functions.

Settlement period Fiscal year :60003225 :9 :2008 Deselect test run check box Select check transaction date check box Execute Select details list button Select accounting documents button Select accounting document no. WIP to Period Fiscal year :60003225 :9 :2008 Result analysis version:0 Deselect text run check box Execute Settlement of work in process to accounts :KO88 Give the order no.60003225 Enter From the menu select go to cost analysis Calculation of work in process (KKAX) Path :Upto single functions same path –Work in Progress –Individual processingCalculate Work in process for Dec Production for Dec To calculate WIP once again work in process will be reserved and variances will be settled to accounts Give the order no.Double click on variance amount Open one more session for order display (CO03) Give the order no. GBB AUA 175 .

distribution rules Residence time Save Select back arrow two times Double click on assign settlement :Profile to company code 176 :AA (Asset Posting) :999 :12 months .2008 settle from CWIP to respective asset Commissioning charges 12/12/2008 Define settlement profile: Path :SPRO-Financial accounting –Asset accounting.300200 INC/DEC in stocks FG 853 BILFG1 BIL2 400201Production order diff 853 period 300201INC/DEC in stock WIP 3713 P & L debit 200123 work in process 3713 –Balance sheet credit ASSET ACCOUNTING AREA Capital work in progress line item settlement Machine purchase Debit to CWIP Machine no.2008 Commission 13/12/2008 Freight charges 05.15 01.Transactions-Capitalization of assets under construction –Define /Assign settlement profiles (TR code is OKO7) Double click on define settlement profile Select settlement profile AI Settlement assets under construction Select details button Select to be settled in full radio button Allocation structure :select A1( CO allocation structure) Default object type :select FXA asset Select % settlement check box Select equivalence numbers check box Select amount settlement check box Under valid reserves for fixed assets :Select settlement required Document type Max no.12.12.

Select position button Give the company code Enter For company code BIL assign settlement profile AI Save Press enter to save in your request Creation of capital work in progress asset master (AS01) Give the asset class Company code Enter Description :CWIP –General Capitalized on :01.12.2008 Select time dependent tab Business area Depreciation key Save Note down the asset no.500001-0 Asset purchase posting (F-90) Give the doc .Date & Posting date Type Company code Posting key Vendor account Give the amount Business area Text Posting key Account no. :01.12.2008 :KR :BIL :31 :2001 :600000 :BILH :Machinery purchase posting :70 :500001-0 :BILH :0000 (no depreciation) Select depreciation areas tab :BIL4000 capital work in progress :BIL :BIL

177

Transaction type Remove the TDS codes Enter Amount Text Document –Simulate & Save Freight payment (F-02) Give the Doc date & Posting date Type Company code Posting key Account Transaction type Enter Give the amount Text Posting key Account no. Enter Amount Business area Text Document –simulate & save :* :BILH :+ :10000 :SA :BIL :70

:100 External acquisition

:* :+

:15.12.2008

:500001-0 :100

:Freight payment :50 :200105 SBI current a/c

Creation of machinery master (AS01) Give the asset class Company code Enter Description Capitalized on to days date :Machine no.15 :BIL 2000 Dept A :BIL

178

Select time dependent tab Business area Select depreciation area tab Depreciation key Useful life Period Save Note: the asset no.200004-0 Settlement of CWIP to machine no.15 Path :Accounting –Financial accounting –Fixed assets –Posting-Capitalized asset under construction –distribute (Tr code is A1AB) Company code Asset Sub number Execute From the menu select Edit –select –select all (F5) Select enter button Category Settlement receiver Give the percentage Select back arrow Save Select settlement button (Shift +F8) Give the asset value date Text Deselect text run check box Execute Go and see the document (FB03) Enter :13.12.2008 (Today’s date) :CWIP settlement :select FXA asset :200004-0 :100 :BIL :500001 :0 :BIL1 :15 years :6 months :BILH

Ordinary depreciation start date :Today’s date

179

Note :In live environment you take a purchase of machinery don’t enter directly Asset account, first enter in Capital Work in Progress after commissioning added all charged convert to asset accounting. NEW GENERAL LEDGERS ( ECC 6 NEW FEATURES) New general ledger (Multiple ledgers) Accounting group V3 India group April –March B1 Leading ledger –0L Accounting group K4 US Group Jan –Dec K4 Non leading ledger –M1 Accounting group V6 UK Group July-June V6 Non leading ledger 2 –M2 When we create ledgers automatically ledger group will be created We can assign in ledger group number of legers for 0L we can assign all and M2 At the time of posting –If we don’t specify ledger group –It updates all legers. FC (Foreign currency)Revaluation –Gain /Loss to charge to P & L account -For leading ledger 01 and non leading ledger M1-For UK group purpose it is to be added to asset and calculate depreciation for ledger group 0L-Assign M1 ( 0L is already assigned) –At the time posting it updates ledgers 0L and M1 Representative ledger and non-representative ledger When we create legers ledger group will be created that ledger will be called representative ledger – we are assigning for 0L ledger group M1 –This is called non representative ledger. At the of posting system checks representative ledger periods are open or not –we need not open non-representative ledgers periods. Eg: Ledger GRP (Group)-0L Ledger 01 Representative ledger (April 2008- March 2009) January 2009 period should be open Ledger M1 Non-representative ledger January 2009 –December 2009 January 2009 period can be closed. We are creating M1 ledger –Automatically M1 ledger GRP is created –we are assigning ledger 0L (0L=Leading ledger) –Always leading ledger only should be the representative ledger.

180

Document types and no. CUSTOMIZATION Activate new general ledger accounting: Path :SPRO-Financial accounting –Financial accounting global settings –Activate new general ledger accounting Select new general ledger active check box Save (This is one time job work at client place) Define ledgers for general ledger accounting Path :SPRO-Financial accounting (new) -Financial accounting global settings (new) –Legers –Ledger-Define ledgers for general ledger accounting Select new entries button Ledger Totals table Ledger Totals table Save Save in your request Ignore the message press enter Define and activate non-leading ledgers: Same path Give the ledger Enter Select new entries button Company code :BIL :M1 :M1 ( Text filed) :FAGLFLEXT :M2 :FAGLFLEXT Ledger name :Non leading ledger for BIL Ledger name :Non leading ledger for BIL 181 .ranges are required non-leading ledgers –All non-leading ledgers we specify all document types and given only one number range –we give number range interval only for one number range.

Fiscal year variant Save :K4 Posting period variant :BIL Press enter to save in your request Select back arrow Give the ledger :M2 Enter Select new entries button Company code :BIL Fiscal year variant :V6 (July to June) Posting period variant :BIL Save Define ledger group: Same path Select ledger group :0L Double click on ledger assignment folder Select new entries button Ledger Save Ignore the warning message press enter Press enter to save in your request Define document types for entry view in a ledger Path :SPRO-Financial accounting (new)-Financial accounting global settings (new) – Document –Document types –Define document types for entry view in a ledger. Give the ledger :M1 Enter Select new entries button Type Number range SA 40 (give it any number range) KR 40 DR 40 WE 40 182 :M1 Deselect representative ledger check box .

WA 40 RE 40 RV 40 WI 40 AA 40 Save Press enter to save in your request Select back arrow Give the ledger :M2 Enter Select new entries button Type SA KR DR WI WA WE WL RE RV AA Save Define document types for general ledger view Same path Give the ledger :M1 Enter Select new entries button Type Number range SA 45 KR 45 DR 45 WA 45 WI 45 WL 45 WE 45 RE 45 RV 45 AA 45 Save Press enter to save in your request Number range 41 41 41 41 41 41 41 41 41 41 183 .

Enter and save :41 :2008 :1200001 :1300000 :40 :2009 :1100001 :1200000 :BIL 184 .range Year From no.Select back arrow Ledger M2 Enter Select new entries button Type SA KR DR WA WE WI WL RE RV AA Save Number range 46 46 46 46 46 46 46 46 46 46 Define document number ranges for entry view: Path :Up to document the path is same – Document number rages –Documents in entry view –Define document number ranges for entry view Give the company code Select change intervals button Select interval button No.range Year From no. Enter Select interval button No. To no. To no.

2008 :600001 :700000 :45 :2009 :500001 :600000 :BIL 185 .range for general ledger view: Path :Up to document the path is same –Document no.range Year From number To number Enter & save Ignore the warning message press enter END USER AREA Posting of transaction : Path :Accounting –Financial accounting-General ledger –Posting –Enter general posting for ledger group (Tr code is FB01L) Give the document date Type Ledger group Company code Posting key :Today’s date :SA :blank :BIL :40 :46 .rages –Documents in general ledger view –Define document no.range Year Form number To number Enter Select interval button No.Ignore the warning message press enter Define document no.range for general ledger view Give the company code Select change intervals button Select interval button No.

March 2009 10th Period 105000 186 2008 . Enter Amount Business area Text Posting key Account no. Enter Amount Business area Text Document –Simulate & Save Document date Type Ledger group Company code Posting key Account no.Account number Enter Give the amount Business area Text Posting key Account no. Enter Amount Business area Text Document –Simulate & Save :200100 Cash A/c :100000 :BILH :Equity share capital receipt :50 :100000 Equity share capital :* :BILH :+ :Todays date :SA :0L :BIL :40 :200100 Cash A/c :50000 :BILH :Equity share capital receipt :50 :100000 Equity share capital :* :BILH :+ 0L Leading ledger April 2008.

M1 Non-leading ledger Jan 2009-Dec 2009 1st Period 105000 M2 Nonleading ledger July 2008 –June 2009 7th Period 100000 To view the ledger 2009 2008 Path :Accounting –Financial accounting –General ledger –Account –Display balances (new) (Tr cod is FAGLB03) Account number Company code Fiscal year Ledger Execute Double click on balance 105000 To view the document Select document no.check box Select display document button Select call up document overview button Select back arrow 3 times Select choose ledger button Change the ledger to M1 Enter Change the Fiscal year to 2009 Execute Select back arrow Select choose ledger button Change the ledger to M2 Enter Change the fiscal year 2008 Execute Segments Creation :100000 :BIL :2008 :0L 187 .

Steel Future scenario Company code | Segment | Profit center BIL HYD Cement . Steel In future there will not be any developments Segments will be assigned in the for Business areas profit center In case of automatic line items generation business Area will not be picked up Profit center –through derivation rules Profit center is updated automatically segment also will be updated. Segment creation Path :SPRO-Enterprise structure –Definition –Financial accounting -Define segment Select new entries button Segment Description BGL Bangalore segment HYD Hyderabad segment Select save button or Ctrl+S Press enter to save in your request Assign segment in profit centers: Path :Accounting –Controlling profit center accounting –Master data profit center – Individual processing change (Tr code is KE52) Profit center Enter Segment Enter Select activate button One more profit center (Shift +F1) :select HYD :select Steel 188 .Scenario Company code | Business area | Profit centers :BIL :HYD :Cement.

Company code Enter Change short text and GL account long text to sales Steel Save Select edit cot element button :300010 :BIL :300005 Sales local own goods :BIL 100000 80000 Steel profit center 20000 Cement profit center 80000 20000 80000 20000 Steel Cement Steel Cement Select with template button 189 . line items are split according to selected dimensions –so that we can draw financial statements for the selected dimensions at any time. Eg: Profit Center wise. Company code Give the Gl A/c No. Segment wise Sales Party X Account Dr To Sales Steel To Sales cement Due to document splitting Party X Account Dr Party X account Dr To Sales Steel To Sales Cement Creation of 3GL masters :FS00 A) Sales –Steel Sales B) Sales –Cement Sales C)Zero balance clearing a/c current liabilities & provisions FS00 GL Account no.Profit center Enter Segment Select activate button :Cement :select HYD DOCUMENT SPLITTING In document splitting.

04. Company code Give the GL A/c Company code Enter Change short text and GL a/c long text to sales Cement Save Select edit cost element button Cost element category Save GL A/c No.9999 Enter Cost element category Save Second a/c Give the GL A/c No. Company code Select with template button Give the GL A/c No.Valid from 01.03.2008 to 31.100505 VAT payable Company code Enter Change short text and GL account long text to Zero balance clearing Select create /Bank /Interest tab Change field status group to G067 (Reconciliation account) Save Classify G/L Accounts for document splitting: :BIL :100530 :BIL :11 Revenues :BIL :300010 :BIL Select with template button :11 Revenues :300011 190 .

Path :SPRO-Financial accounting (new)-General ledger accounts(new) –Business transactions –Document splitting-Classify G/L accounts for document splitting Give your chart of accounts Enter Select new entries button :BIL Account from Account to 100000 29999901000 300000 39999930000 400000 49999920000 Save Press enter to save in your request Category Description Balance sheet account Revenue Expense Define Zero balance clearing account Same path Select account key Chart of Accounts Enter Select new entries button Give the G/L account :100530 Zero balance clearing A/c Save Press enter to save in your request Activate documents splitting Same path Select document splitting check box Save Press enter to save in your request END USER AREA Posting of sales (F-22) Give the document date Type Company code :Todays date :DR :BIL :000 :BIL Double click on accounts folder 191 .

Posting key Customer Account Enter Amount Business area Text Posting key Account Enter Business area Text :01 :100000 :80000 :BILH :Sales invoice posting :50 :300010 Sales Steel :BILH :+ Select profitability segment button (right arrow button profit center steel) Ignore the warning message press enter Give the profit center Steel Select continue button One more item Posting key Account no. Enter Amount Business area Text Give the profit center Select continue button Document –Simulate From the menu select Document –Simulate General ledger button Save From the menu select Document –Display :* :BILH :+ :Cement :50 :300011 Sales Cement Select profitability Segment right arrow button 192 .

sales men (Removal of goods) Central excise registration :15 digits code (10 digits will be income tax PAN + 5 digits central excise) Central excise registration will be plant wise Central excise rates are given in central excise tariff chapter IDs :8 digits code Under chapter id we have material description and rate Basic Excise Duty (BED) 14% maximum (now changed to 10%) Additional excise duty (AED) –Products like textiles 15% of basic amount –Now no AED Special Excise Duty (SED).Tobacco related products 8% on invoice original value Education cess 2% (on 8% excise duty) Higher and secondary education cess 1% (on 2% ED) CEN VAT (Central Excise Value Added Tax) –Earlier MODVAT Where we pay excise duty at the time of purchase. (Though collected from customer) RG23A Part 1 Quantity updation Excise duty on consumable Part 2 value updation -100% CENVAT same year Excise duty on Capita Goods RG23CPart 1 Quantity updation – 193 .Select general ledger View button CENTRAL EXCISE AND SALES TAX CIN: Country India Version MM Consultant SD consultant FI consultant –Creation of accounts and assignment of accounts Central excise is an Indirect Tax This will be charged at the time of sales. the excise amount can be adjusted when we pay excise duty on sales to excise dept.

32 112.8 ---228.32 10% capita goods purchase (stores) 200 20 ---220 8.32 ----112.Part 2 value updation -50% current year 50% next year PLA ER1 Personal Ledger Account Bank excise credits and debits (Excise return 1) (Earlier it was RT12 monthly return) To pay excise before 5th of next month To file the return before 10th next month Finished goods register RG1 Purchase scenario: Consumable purchase Basic price Excise 8% VAT 4% 100 8 ---108 4.32 8 Goods receipt for capital goods A) Goods receipt entry 194 .8 Goods receipt for consumables A) Goods receipt entry Inventory RM local DR 100 To GR/IR clearing RM LCL 100 B) Excise entry RG 23 A BED DR To CENVAT clearing 8 Invoice verification for consumables GR/IR clearing RM LCL CENVAT clearing A/c VAT Receivable To party DR DR DR 100 8 4.

50% DR DR DR 200 200 10 10 20 200 20 8 .Inventory stores local DR To GR/IR clearing stores Local B) Excise entry RG 23C BED DR CENVAT on hold DR To CENVAT clearing a/c Invoice verification for capital goods GR/IR clearing stores LCL CENVAT clearing a/c VAT Receivable To party Sales scenario Basic price Excise rate 14% VAT 12.08 228.08 1000 140 ----1140 142.5 ------1283 Sales billing : Customer A/c Dr 1283 To Sales 1000 To CENVAT suspense 140 To VAT payable 142.50 Excise invoice creation CENVAT suspense a/c Dr 140 To Excise duty payable 140 Excise Balances: Purchase Payable on sale To pay PLA Deposit PLA A/c Dr To Bank RG23A 8 140 5 6 129 RG23CPLA 10 150 150 195 .

10 129 VAT Payable Dr To VAT Receivable To Bank 11) Final balances in excise registers Purchase /Deposit Utilized at the time of sale Closing balance SAP: RG23A RG23C PLA 8 10 150 5 6 129 ----------------------------------------------------------------3 4 21 ====================================== Tax procedures TAXINJ: Formula based TAXINN condition based In new implementations –TAXINN Client 000-SAP has given TAXINN and TAXINJ Excise conditions /Service tax conditions / Education cess conditions /Sales tax conditions. CENTRAL EXCISE CUSTOMIZATION Activate Country Version India for specific fiscal year Path :SPRO-Financial accounting –Financial accounting global settings –Tax on sales /purchases –Basic settings.Excise utilization Excise duty payable DR To RG23A BED To RG23C BED To PLA 140 5 6 129 10) Sales tax Payment to Dept VAT Payable VAT Receivable To Bank 143 13 130 143 13.India-Activate country version India for specific fiscal years Select position button Component :select IND 196 .

Enter For component IND select active check box Save Press enter to save in your request Check and change settings for tax processing Path :Up to tax on sales / purchases the path is same –Basic settings-Check and change settings for tax processing Select new entries button Process :B1 Description Tax type Posting indicator Save Press enter to save in your request Select back arrow Select process Select copy as button Change the process to B2 Change the description :A/P CST Posting indicator Enter & Save Select :B1.B2 Select copy as button Change the process to B3 Change description to APVAT Enter Change the description to AR VAT Other things are common Press enter and Save Change process to B5 :select 3 (Distribute to relevant expense /revenue items) :B1 :A/P Basic Excise duty (A/P BED) :select 2 (input tax) :select 2 (separate line item) 197 .

Change description to AR CST Change tax type to Posting indicator Enter and Save Select B5 Select copy as button Change the process to B6 Change the description to AR VAT Other things are common Press enter & Save Define condition types: Path :Up to tax on sales /purchases the path is same -Basic settings-Check calculation procedure –Double click on define condition types Select new entries button Condition type Description Access sequence Condition class Calculation type Condition category Save Press enter to save in your request Select back arrow Select Select copy as button Change the condition type change to :BIL2 Change the description to Access sequence Enter & Save 198 :APCST :Change to JST1 (India Sales tax access) :BIL1 :BIL1 :AP Excise BED :select JTAX (IN: Excise Access) :select D (Taxes) :select A (percentage) :select D (Tax) :1 :2 separate line item Select item condition check box .

Select Select copy as button Change condition type to Change description Other things are common Enter & Save Define procedures :BIL2 :BIL3 :A/P VAT Path :Up to tax on sales /purchases the path is same –Basic settings –Check calculation procedure Double click on define procedures Select new entries button Procedure Description Save Press enter to save in your request Select :TAXINN Double click on control data folder Select new entries button Step 100 110 Condition Description type Select Base BASB amount Calculated cell BIL1 AP Excise BED Basic +Excise From To Statistics Print Base Account type key Select 362 :TAXINN :Sales tax India 100 100 Select static’s check box Select X Select static check box Select B2 B1 120 150 100 110 100 140 160 BIL2 A/P CST 150 150 199 .

170 Save BIL3 A/P VAT 150 150 X Select X B3 Assign country to calculation procedure Path :Up to tax on Sales /Purchases the path is same –Basic settings –Assign country to calculation procedure Select position button Country Enter For country IN assign procedure TAXINN Save Press enter to save in your request Define tax codes for sales and purchases Path :Up to tax on sales / purchases the path is same –Calculation –Define tax codes for sales and purchases (Tr code is FTXP) Give the country Enter Tax code Enter Give the description Tax type Enter Save Tax code Enter Description Tax type Tax percentage rate Enter & Save :V1 Dummy tax code for purchases :V for input tax :0 :IN :V0 :0% Input tax :V (input tax) :IN for India :V1 200 .

Loans and Advances to copy 200155 VAT receivable 200159PLA Account Current Assets. Loans and Advances to copy 200155 VAT receivable 200158CENVAT on hold Current Assets.Tax code Enter Description Tax type Enter & Save One more tax code Tax code Enter Description Tax type Enter & Save :A0 :0% output tax :A ( out put tax) :A1 :Dummy tax code for sales :A (Out put tax) Creation of GL masters (FS00) To Copy 200156RG23A BED A/c Current assets. Loans & Advances to copy 200155 VAT receivable 200157RG23C BED A/c Current Assets. Loans & Advances to copy 200155 VAT Receivable 200155VAT receivable already created 100506CENVAT A/c clearing current liability provision copy 100505 VAT payable 100507CENVAT A/c suspense current liability & provisions copy 100505 VAT payable 100508 Excise duty payable A/c current liability & provision copy 100505 VAT payable 100509CST payable A/c current liabilities & provision X copy 100505 100505VAT payable already created 201 .

200155 VAT receivable 40 50 :BIL 202 .100506 CENVAT clearing A/c Save Press enter to save in your request Select back arrow Double click on transaction B3 APVAT Save Select posting key button Debit 40 Credit 50 Save Press enter to save in your request Select accounts button Give the A/c no.Save Note :In all accounts tax category * posting without check box Define tax accounts Path :Up to tax on sales /purchase the path is same posting –Define Tax accounts (Tr code is OB40) Double click transaction B1 A/P Excise BED Give the chat of accounts Enter Save Select posting key button Debit Credit Save Press enter to save in your request Select accounts button Give the account no.

:2 1234 :123456 (ECC number means excise control code) Excise Registration no.(15 digits code) (10 digits PAN other 5 Excise no.Save Press enter to save in your request Maintain excise registration Path :SPRO-Logistic general –Tax on goods movements –India –Basic settings – maintain excise registrations Select new entries button Excise registration ECC no.) Excise range Excise division Commissionerate Excise invoice items(EI) Select partial credit check box Save Press enter to save in your request Maintain company code settings Same path Select new entries button Select company code Select details button CENVAT document type :SA Utilization FI document type :SA Select debit account override check box Select auto adjustment indicator check box :BIL :Kukatpally range :Kukatpally division :Hyderaba commissionerate :999 203 .

GRS per Excise invoice Save Maintain excise groups: Same path Select new entries button Excise group Description Plant Excise registration :2 :Excise group for BILP :BILP :2 :BILP :002 (This is plant level) :select Multiple goods receipt multiple credits No.Select immediate credit on capital goods check box First month Excise selection days “select April :30 days :FIFO No.of excise invoice selection :999 Excise invoice selection procedure Save Press enter to save in your request Maintain plant settings: Same path Select new entries button Plant Excise registration No. multiple credits Select default challan quality in GR check box Select EI capture check box under MIGO settings Select post excise Invoice MIGO check box Select duty different at GR check box Select update RGI at MIGO check box Save Press enter to save in your request Note :MRO –Invoice verification Maintain series groups 204 .GRS per excise invoice multiple goods receipts.

Same path Select new entries button Series group :2 Series description :BILP series group Excise registration :2 Save Press enter to save in your request Maintain excise duty indicators: Same path Select new entries button Excise indicator 1 :100% Tax Excise indicator 2 :50% Tax Excise indicator 3 :Nil Tax Save Press enter to save in your request Maintain excise defaults: path :Up to India the path is same –Basic settings –Determination of excise duty – maintain excise defaults select new entries button Tax procedure :TAXINN CVD condition JCV1: A/P BED condition type :BIL1 A/R BED condition type :BILA BED percentage :BIL 4 Save Press enter to save in your request Maintain chapter ID’s:(8Digists excise code) Path :Up to India the path is same –Master data –Maintain chapter Id’s Select new entries button Chapter ID :50000001 Unit of measurement for excise kg Description as per law :Chemicals Save Create request in your Work Bench Request for BIL save Select next entry (F8) button Chapter ID :55000001 Unit of measurement for excise kg Description as per law Steel 205 .

Save Specify G/L Accounts per excise transaction Path :Up to India the path is same –Account determination –specify GL accounts per excise transaction Select new entries button Excise group Excise transaction type Company code Chart of Accounts RG23A BED RG23C BED MODVAT clearing G/L account per PLA BED CENVAT on hold PLA on hold Save Press enter to save in your request The same way the you send the accounts for all excise transaction types. For excise transaction type DLFC same as above Save Note : PLA on Hold To Bank Dr :select 2 :GRPO (Excise Invoice for goods receipt against PO) :BIL :BIL :200156 :200157 :100506 (CENVAT clearing ) :200159 :200158 :200159 CENVAT suspense account :100507 PLA A/c Dr To PLA on Hold A/c (This is used for next year carry forward) Specify SAP Script forms 206 .

Save Ignore the message press enter Select back arrow two times Object :Select J_1IRG23A1 (RG23A part 1 no. range object) Select number rages button Excise group :select 2 Select change intervals button Select interval button No. To no. range Year To number Enter & save Ignore the warning message press enter Select back arrow two times Object :J_1IRG23A2 This is (RG23A part II Number rage object) :01 :2008 :200000 :2008 :1 :100000 From number :100001 207 .Path :Up to India the path is same –Business transactions –Excise registers –Specify SAP script forms Select all the registers of company Code :IN01 Select copy as button Change the company code to BIL for Registers and returns Save press enter to save in your request Maintain number ranges Path :Up to India the path is same –Tools-Number ranges Object :Select J_1IINTNUM (Internally document number to be generated ) Select number rages button Select change intervals button Select interval button Number rage :01 Year From no.

Enter & save Ignore the warning message press enter Select back arrow two times Select object J_1IEXCLOC (Local excise invoice number rage for sales) Select number ranges button Series group :2 Select change intervals button Select interval button No. To no.range Year From no.range Year From no. :01 :2008 :500001 :01 :2008 :400000 :01 :2008 :200001 :300000 From number :300001 208 .range Year To number Enter & Save Ignore the warning message press enter Select back arrow two times Select object :J_1IINTPR2 despatch series number Select number ranges button Excise group :2 Select change intervals button Select interval button No.Select number rage button Excise group :2 Select change intervals button Select interval button No.

Multiple credits :1 :29. Enter & save :600000 Ignore the warning message press enter Excise rates maintenance Use the Tr code is J1ILN (India local menu) (This have no path) Path :Indirect taxes -Master data -Excise rate maintenance (Tr code is J1ID) Select material & chapter ID combination radio button Select maintain button(F5) Select new entries button Material Plant Chapter ID Material type GR with reference Declared Declaration date One more Material Plant Chapter ID Material type GR with reference Declared Declaration date Save Select back arrow Select CENVAT determination radio button Select maintain button :BILFG :BILP :5500001 Steel :RG1 :Multiple goods receipts.2008 209 .02. multiple credits :1 :29.To no.02.2008 :BILRM1 :BILP :5000001 Chemicals :Raw materials :select multiple goods receipt .

2008 Excise indicator for company :select 1 (100% Tax) 210 .Select new entries button Give the plant Input material Output material Intimation date Save Select back arrow Select vendor excise details radio button Select maintain button Select new entries button Vendor Type of vendor Save Select back arrow Select customer excise details radio button Select maintain button (F5) Select new entries button Give the customer no. :200101 Excise indicator for customer :select 1 (100% Tax) Save Select back arrow Select excise indicator for plant radio button Select maintain button Select new entries button Company code Plant First month Save :BIL :BILP :select April :2001 :select manufacturer Excise indicator for vendor :1 ( 100% Tax) :BILP :BILRM :BILFG :01.04.

2008 :31.Select back arrow Select excise indicator for pant and vendor radio button Select maintain button Select new entries button First column excise indicator :select 1 Second column excise tax indicator for vendor Save Select back arrow Select excise indicator for plant & customer radio button Select maintain button Select new entries button First column excise tax indictor for company :select 1 (100% tax ) Second column Excise indicator for vendor :Select 1 (100% tax) Third column excise tax indicator vendor :select 1 (100% tax) Save Creation of condition records (FV11) (No path this one) Condition type :select BIL1 AP Excise basic :select 1 (100% Tax) Third column excise tax indicator for vendor :Select 1 (100% tax) Select key combination button Select plant /vendor /material radio button Enter Plant Vendor Material Amount Valid from Valid to Tax code Save 211 :BILP :2001 :BILRM1 :8 (Excise rate & Tax rupees) :01.04.03.2009 :V0 .

04.2008 :31.Select back arrow Condition type :BIL3 A/P VAT Select key combination button Select plant /vendor /Material radio button Plant Vendor Material Amount Valid from Valid to Tax code Save SD Excise customization SD consultant job Define condition types Path :SPRO-Sales & Distribution –basic functions –Pricing –Pricing control –Define condition types Double click on maintain condition types Select new entries button Condition type Description Access sequence Plus/ Minus Condition class Calculation type :BIL4 :A/R Basic excise duty (AR BED) :JEXC (India Excise Access) :Select A Positive :select A discount or Surcharge :select A (Percentage ) :BILP :2001 :BILRM1 :4 :01.2009 :V0 Select Item condition check box Select amount /percentage check box Save Press enter to save in your request 212 .03.

Select back arrow Select :BIL4 Select copy as button Change the condition type to BILA Description A/R Excise BED (100% copy) Access sequence Enter & Save Select BIL4 & BILA Select copy as button Change condition type to BIL5 Description Access sequence Plus / Minus Calculation type Condition class Condition category Enter Change the condition type to BIL6 Description Access sequence Plus or Minus Calculate type Condition class Condition category Enter & save Define account keys: Path :SPRO-Sales & Distribution –Basic functions –Account assignment/costing – Revenue account determination –Define and assign account keys –Double click define account key Select new entries button Account key :B4 :AR VAT :change to JLST (India Local sales tax access) :Blank : A (Percentage) :select D taxes :select D tax :A/R CST :select JCST (India Central Sales Tax :Access) : Blank :A (Percentage) :change to D (Taxes) :select D (Tax) :select JDUM (India 100 copy of other fields are values) 213 .

Name Account key Name :A/R Excise BED :B5 :AR CST Account key :B6 Name :AR VAT Save Press enter to save in your request Check and change settings for tax processing Path :SPRO-Financial accounting –Financial accounting global settings –Tax on sales /Purchases –Basic settings –Check and change settings for tax processing Select B2 and B3 Select copy as button Change the process to B5 Change the description to A/R CST Tax type Posting indicator Enter Change process to Tax type Enter & save Save in your request Define tax accounts: Path :up to Tax on sales /Purchases the path is same –Posting –Define tax accounts (Tr code is OB40) Double click on truncation Enter Save Select posting key button :B5 AR CST :B6 :change to 1 Output tax Change the description to A/R VAT :select 1 (Output tax) :select 2 (separate line item) Give your Chart of Accounts :BIL 214 .

100505 VAT payable Save Press enter to save in your request Maintain pricing procedures Path :SPRO-Sales & Distribution –Basic functions –Pricing –pricing control –Define and assign pricing procedures Double click on maintain pricing procedures Select new entries button Procedure :BIL Description :BIL domestic Pricing procedure Save Press enter to save in your request Select :BIL double click on control data folder Select new entries button 215 .Debit Credit :40 :50 Select save button Press enter to save in your request Select accounts button Give the account no.100509 CST (payable) Save Press enter to save in your request Select back arrow Double click on transaction :B6 ARVAT Save Select posting key button Debit :40 Credit :50 Save Press enter to save in your request Select accounts button Give the account no.

Step 100 Condition Description type PR00 Price Subtotal From To Require Statistics Print Select Check box (√) Select Check box (√) X Select Check box (√) Account key ERL 100 100 100 100 200 BIL 4 A/R Basic excise duty Basic +Excise Base value B4 210 400 410 BILA 100 100 200 200 -200 A/R BED (100% copy) Basic +Excise Select Check box (√) Select Check box (√) Select Check box (√) Select Check box (√) X 420 450 460 500 Save BIL5 BIL6 AR CST AR VAT Basic +Excise+ Sales tax 400 420 420 420 410 X X 460 Select Check box (√) B5 B6 Define pricing procedure determination Path :Up to pricing control the path is same –Define and assign pricing procedures ( Tr code is OVKK) Double click on define pricing procedure determination 216 .

Select position button Sales organization :BILS enter For BILS change the pricing procedure to BIL Save Press enter to save in your request Define tax determination rules Path :SPRO-Sales and Distribution –Basic functions –Taxes –Define tax determination rules Select new entries button Tax country :IN Sequence :1 Tax category :BIL5 Tax country :IN for India Sequence :2 Tax category :BIL6 Name:A/R VAT Save Press enter to save in your request Define tax relevancy of mater records: Same path Double click on customer taxes Select new entries button Tax category Name BIL5 A/R CST BIL5 A/R CST BIL6 A/R VAT BIL6 A/R VAT Save Press enter to save in your request Select back arrow Double click on material taxes Select new entries button Tax category BIL5 BIL5 BIL6 BIL6 Name A/R CST A/R CST A/R VAT A/R VAT Tax classification 0 1 0 1 Description Nil Tax Taxable Nil Tax Taxable Tax classification 0 1 0 1 Description Nil Tax Taxable Nil Tax Taxable 217 .

BILFG Press select view button 218 .Save Press enter to save in your request Assign delivering plants for tax determination (OX10) Same path Select position button Plant :BILP Enter Select plant :BILP Select details button Select address button(Shift +F5) Region :select AP (Andhra Pradesh) Enter & Save Press enter to save in your request Assignment of accounts for automatic postings Tr code is VKOA Double click on Table 1 Select new entries button Application area Condition type Chart of Accounts Sales organization :V :KOFI :BIL :BILS Account assignment group for customer :01 domestic revenues Account assignment group for customer :03 finished goods Account assign group for account key :B4 AR Excise duty GL Account 100507 (Send VAT suspense account) Save Press enter to save in your request SD END USER AREA Assign tax classification material master (Tr code is MM02) Give the material no.

Select sales :sales organization data 1 Select organization levels button Plant Sales organization Enter For tax classification tax category BIL5 0 taxable For tax classification tax category BIL6 1 taxable Save Enter tax classification in customer master (Tr code is XD02) Select the customer Company code Division :200101 :BIL :BS :BILS :BILP :BILS Distribution channel :BD Select customer sales area button Double click on sales organization Enter Select sales area data button Select billing documents tab For tax category Tax classification Save :BIL6 :1 (taxable) Creation of condition records (Tr code is VK11) Condition type :select BIL4 A/R basic excise duty Select key combination button Select material radio button Enter Sales organization distribution channel :BILS :BD 219 .

2008 :31.2008 :31.04.2009 :select A1 (Dummy tax code for sales) :BILS :100 :01.03.04.2008 :31.2009 Select condition type BILA (A/R BED 100% copy) Select key combination button Select sales organization radio button Enter Sales organization Amount Valid from Valid to Save Select back arrow Condition type :select BIL6 AR VAT Select key combination button Select country /Plant/Region /Material radio button Enter Country Plant Region Material Amount Valid from Valid to Tax code Save To check whether 0% input tax code and 0% output tax code assigned to company code to BIL 220 :IN :BILP :AP :BILFG :4 (Percentage) :01.03.03.Material Amount Valid from to Valid to Save Select back arrow :BILFG :10 :01.04.2009 .

Path :SPRO-Financial accounting –Financial accounting global settings –Tax on sales /Purchases -posting -Assign tax codes for non taxable transactions(OBCL) Select position button Company code enter For company code Input tax code Output tax code Company code enter For company code Input tax code Output tax code Save Press enter to save in your request Creation of Purchase order (ME21N) Purchase org Company code Vendor Enter Give the purchasing group Item Material PO Quantity Net price Currency Plant Enter Select invoice tab Tax code :select V1 dummy tax code for purchases 221 :BIL :10 :BILRM1 :100 Kgs :75 :INR :BILP :BILR :BIL :2001 :BIL :V1 :A1 :BIL :V0 :A0 :BIL :BIL .

4500017094 To open material periods for January (MMPV) From company code period Fiscal year Execute Ignore the warning message press enter (Note : Use the Tr code J1EI for creation of Excise Invoice no’s following the other steps same above) Give the Excise invoice no. and date Goods receipt ( Tr code is MIGO) Select goods receipt Give the purchase order no.Enter Select Taxes button Select back arrow Save Not the purchase order no.BIL :10 :2008 Select check and close period radio button 222 .4500017094 Enter Quantity in delivery note Select item ok check box Select where tab Storage location Press enter Select excise invoice tab Give the excise invoice no.1 Excise invoice Date Save Select display button :Today’s date :HYD :100 kgs .

2009 :11.2009 :BILH :Base line date (Today’s date) :0001 :8424 :05. Invoice verification (MIRO) Invoice date Posting date Reference Text Tax code Purchase order no.2009 :51 :Invoice verification :V1 (Dummy tax code) :4500017094 Select calculate tax check box 223 . Enter Give the amount Enter Business area Select payment tab Payment term Enter & Save From the menu select invoice document display Select follow on documents button To print excise registers: (Tr Code is J1ILN) Path :Indirect taxes –Registers –Excise tax –Extract (J2I5) Excise group Start date :2 :01.01.01.01.Enter Select document information tab Select FI documents button Select back arrow Select excise invoice tab Select more data button Select part 2 tab Select accounting document no.

2009 :LP01 :2 :01.2009 Select any register radio button Select RG23A part I check box Select RG23A part II check box Execute Enter Select back arrow Select print utility program (TR code is J2I6) Select RG23A part 1 radio button Execute Excise group Start date End date Execute Output device Select print preview button Select back arrow two times Select RG23A part II radio button Execute Excise group Start date End date Execute Output devise Select print preview button To view sales tax register (Tr code is J 1 I L N) Indirect taxes –Registers –Sales tax –sales tax register (J1I2) Company code Tax code LST condition type :BIL :V1 :BIL3 :LP01 :2 :01.01.01.01.01.End date :31.2009 :31.01.2009 224 .2009 :31.

Execute SD EXCISE Creation of sales order (VA01) Order type Sales organization Division Enter Sold to party PO Number PO date Delivery plant Payment terms Item Material Enter Ignore the message press enter Select item :10 From the menu select GotoItem conditions From the menu select Edit –In complication log (Ctrl +F8) Select save button Note the sales order no. :BILH :1171 :200101 :2 :Today’s date :BILP :0001 :10 :BILFG :OR :BILS :BS Distribution channel :BD Required delivery date :Today’s date Order quantity :10 Kgs 225 .11771 Delivery (Tr code is VL01N) Give the shipping point Order no.

Select execute button Save From the menu select billing document –display Select accounting button Select accounting document no. Post : Inventory FG IN/DE Stock FG 700 700 :10 Kgs :10 :Today’s date Sales Billing (VF01) Select the delivery no.Enter Actual goods inward received date Select item Select picking tab Picked quantity Select post goods issue button From menu select out bound delivery –Display Enter From the menu select Environment-Document flow Keep the cursor on go goods delivery no. Excise invoice creation (Tr code is J1ILN) Path :Indirect taxes –Sales /Out bond movements-Excise invoices –For sales order – Out going Excise invoice create /Change /Display (Tr code is J1IIN) Select from billing button (F5) Enter Excise group to :2 226 . Select display document button Select accounts document button Select account document no.

Enter Amount Business area Text Document –Simulate & Save PLA Deposit (F-02) :* :BILH :+ :50000 :BILH :RG23A Debit :50 :200105 Bank account :Today’s date :SA :BIL :40 :200156 (RG23A BED) 227 . RG23A BED posting (F-02) Give the document date Type Company code Posting key Account no. Enter Amount Business area Text Posting key Account no.90036108 Select accounting button Select accounting document no.Serious group Select utilization button (F6) Save :2 Ignore the warning message press enter CENVAT suspense A/c Dr To Excise duty payable Go and see sales billing display (VF03) Give the billing document no.

Enter Amount Business area Text Document –Simulate & Save :Today’s date :SA :BIL :40 :200159 (RG23A BED) :100000 :BILH :PLA deposit :50 :200105 Bank account :* :BILH :+ Excise duty payment: (Tr code is (J1ILN) Path :Indirect taxes –Sales /Out bond movements –fortnightly payment (J2IUN) Company code Plant Excise group Period Business area Execute RG23A Utilized Select duty button Select Simulate button (F7) Select right mouse button 228 :6. Enter Amount Business area Text Posting key Account no.60 :BIL :BILP :2 :01.Give the document date Type Company code Posting key Account no.03.2009 :BILH to Today’s date .

Company code Fiscal year Enter :38 :BIL :2008 FINANCIAL STATEMENT VERSION Balance Sheet and Profit & Loss account format creation In India –Companies Act –Schedule VI format Summary Share capital Equity share capital Preference share capital Reserves & Surplus General Reserves Capital Reserve Secured loans Unsecured loans By using 0-9 levels –we can get all 3 versions consultant creates 2 versions –Summary -Schedules In 000 Client SAP has given for India Bain. Path :SPRO-Financial Accounting –General ledger Accounting-Business transactions-Closing –Document-Define financial statement versions.Select continue button Save Go and see the document (FB03) Document no. Select new entries button Financial statement version Name Maintain Language :BIL1 Balance Sheet and Profit & Loss account :EN 100101 100102 100000 100001 Schedules Amount 229 .

Select item keys automatic check box Chart of Accounts Save Press enter to save in your request Select financial statement item button Keep the cursor on AML1 Select create items button Give the items :Balance Sheet :Profit & Loss account :Net profit /Loss transfer to Balance Sheet Enter Kept the cursor on profit and loss account Double click on No text exists against Liability +Equity Give item Enter Double click no text exists against Assets Give the item Assets Enter Keep the cursor on Assets Press select button (beside reassign button) Keep the cursor on Balance sheet Select resign (Shift+F6) button Select subordinate radio button Enter Keep the on liabilities Press select button (F9) Keep the cursor on Balance Sheet Select resign button (Shift+F6) Select subordinate radio button Enter Keep the cursor on Profit & Loss account :Liabilities :BIL 230 .

expenditure to the extent not written off Eg: Preliminary exp. Enter Keep the cursor on Income Select create items button Give the heads :Sales :Other Income :Inc/Dec in Stocks Enter Keep the cursor on expenditure Select create item button Expenditure : Raw material consumption 231 .Select create item button Give the items :Income Give the items :Expenditure Enter Save Press enter to save in your request Keep the cursor on Liabilities Select create items button Give the Share capital Reserves & Surplus Secured loans Unsecured loans Enter Keep the cursor on Assets Select create items button Give the items :Net Fixed Assets :Net Current Assets :Misc.

Expense to extend not written off Select reassign button Select subordinate radio button Enter Save Assignment of accounts are to be assigned to the last note Keep the cursor on Share Capital Select assign accounts button Enter :Net loss transferred from P & L Account 232 .Personnel expenses Manufacturing expenses Administration Expenses Interest Depreciation Enter and Save Double click no text existent against net result :Profit Give the item :Net profit transferred from P & L Account Enter Keep the cursor on Net profit transfer from P & L Account Press select button (F9) Keep the cursor on reserves & Surplus Select reassign button (shift +F6) Select subordinate radio button Enter Double click on no text exists against net result loss Item Enter Keep the cursor on net loss transferred from P & L Account Press select button (F9) Keep the cursor on Misc.

From Account To Account Select debit check box :100000 :100099 Select credit check box From Account To Select debit check box Select credit check box Note :Expect 100000 all are same Enter Keep the cursor on net fixed assets Select assign accounts button From Account To Account Select debit check box Select credit check box Enter Keep the cursor on sales Select assign accounts button From account To account Enter Keep the cursor on Raw material consumption Select assign account button From account To account Enter Keep the cursor net profit/loss transferred to Balance Sheet Select Assign account button :400000 :499999 :300000 :399999 :200000 :299999 :100101 :199999 Select debit and Credit check box Select Debit and Credit check box 233 .

From account Enter & Save :100100 Select Debit & Credit Check box To check whether all accounts assigned or not Select check button Select non assigned account check box Enter & Save Liabilities Sources of Funds: 100000 100001 100002 100003 ------100100 100101 100102 Amount Share capital X Reserves & Surplus Secured loans Unsecured loans Total Liabilities X X -----X ===== Double click on liabilities Start of group Liabilities End of group total liabilities Select display total check box Enter Double click on share capital Start of group End of group Enter Double click on Reserves & Surplus End group :Reserves & Surplus :Source of funds :Share capital Select display totals check box 234 .

expenditure to extend not written off End group Misc. expenditure to the expend not written off Select display totals Enter Double click on Profit & Loss Account End of Group Enter Double click on Income Start of group :Income End of Group Select display total check box Enter Double click on sales End of Group :Sales Select display total check box Enter Double click on Expenditure :Total Income :Net Profit /Loss for the year Select display total check box 235 .Select display total check box Enter Note :Same way secured and unsecured loans Double click on assets Start of group :Assets End of group :Total Assets Select display total check box Enter Double click on Net fixed Assets Start of group :Application of funds End of group :Net fixed Assets Select display total check box Enter Double click on Misc.

Start of group :Total expenditure Select display total check box Enter Double click on Raw material consumption End of group :Raw material consumption Select display total check box Enter Double click on net profit /Loss transferred to Balance sheet Start of group :Net Profit /Loss transferred to balance Sheet Select display total check box Enter Double click on No text exist against P & L result Item :Net profit/Loss transferred to Balance Sheet End of Group: Net profit/Loss transferred to Balance Sheet Select display total check box Enter & Save Open one more session : Path :Accounting-Financial Accounting –General Ledger-Information system— General Ledger reports-Balance Sheet/Profit loss Statement /Cash flow-General – Actual/Actual comparisons.Balance sheet/Profit Loss Statement (S_ALR_87012284) Company code Business area Financial Statement version Reporting year Reporting period Comparison year Comparison periods Select special evaluations tab Balance sheet type :1 (Standard Financial Statement ) :BIL :BILH :BIL1 :2008 :1 to 16 :2007 :1 to 16 Select classical list radio button 236 .

55 5 Decimals 2 decimals 9876.54 237 .3 2) Percentage of growth :Current year *100 -------------------Previous year 100/75=133 Scaling :5/2 0/0 0/2 6/0 7/0 5/2 Scaling note : A) Only Rupees without paise B) Rupees with paise C)Rupees in lakhs –without decimals 5/0 D)Rupees in mission without decimals E)Rupees in crores without decimals F)Rupees in laksh –Thousands in decimals Sales Rupees in lakhs (100000) 2 decimals Select execute button Select back arrow 987654321.Select output control tab Company code summarization :Select 1 (Balance sheet per company code) Business area summarization :select 1(Balance Sheet per business area) Summary report Comparison type :3 :1 Note :2 types of comparison in SAP 2008 2007 Sales 100 75 1) Percentage of Increase Current year –Previous year *100 ---------------------------------Previous year 100-75/75*100=33.

Dep in the year Net blo ck in the yea r end Net block in the beginn ing Information systems –Accounting –Financial accounting –Fixed assets –Asset History sheet (Tr code is AR02 Give your company code :BIL Report date :31.2011 2. Fixed asset schedule as per schedule VI of companies Act Gross block in the beginn ing year Additi ons during the year Sales / Transf ers during the year Gro ss blo ck in the yea r end Dep.03.Select special evaluations tab Give the display currency dollar execute ASSET ACCOUNTING REPORTS: 1. for the year end Acc.03. for the year Dep on sales / Transf er Acc.2009 Select group totals only radio button Execute (Note :Retirement mean sale of asset) Select asset button Double click on asset retirement 238 .Depreciation forecast Path :Accounting –Financial accounting –Fixed assets –Information system –Reports on asset accounting –Depreciation for cost –Depreciation on capitalized assets (Depreciation simulation) (Tr code is S_ALR_87012936) Give the company code Report date Execute :BIL :31.in the beginni ng of year Dep.De p.

Implement all the modules at all locations (BIG Bang project) or in a phased manner BIL A) Project Manager B) Accounts Manager C)Cost Accountant D) Purchase Manager E) Sales Manager F)IT Staff Kick of Date means Start date Form a staring committee BIL Senior people WIPRO Senior people Project Mangers BIL and WIPRO BIL core team members –As is process existing process and requirements from SAP WIPRO A) Project Manager B) FI Consultant C)Co Consultant D)MM Consultant E)SD Consultant F) BASIS Consultant G) ABAP Programmers 239 .PROJECT BIL group (to go for ERP) Packages available Cost / Feature/Time ERP Packages SAP Oracle Financials JD Edwards People soft Decided to go for SAP –Consulting firms Cost/Support /Experience 1) 2) 3) 4) 5) WIPRO Infosys Satyam Intell Zensar Buy SAP package from SAP-India –Bangalore with the support of WIPRO –Hyderabad vendors.

WIPRO-Customization based clients requirement . 3. On go live date :Enter transactions in production client. Rollouts : Implementing SAP in different locations afterwards ASAP Methodology (ASAP –Accelerated SAP) Project Preparation Business blue print Realization Final preparation Go and live and support 1. Development  Quality testing  Production Send box –All scenarios  configuration selected scenario Testing 2. 4. 2. BIL core team –Testing WIPRO –Customization document Before going live Training to the BIL company users will be given Fix ago live date: Customization will be transported from development client to production client. Development  Production R/ 3 Structure Presentation application data base SAP Package data stored in data base server 240 . Support: For the issues raised by BIL end users. 5. Up load masters in production client Upload balances in production client Give the number ranges in production client.Study the process and prepare to be process GAP reports –Write to SAP the requirement /through programmer/work around /user exits.WIPRO. OSS mean Online Support Service Land Scape 1.

241 .

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