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Online Student Enrollment System

Online Student Enrollment System

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Published by: ajidonson on Jun 04, 2012
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07/11/2013

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Online Student Enrollment System

Patrick, H.H. Then
Lecturer

Swinburne University of Technology Sarawak Campus Malaysia
Swinburne Univ of Technology

About Swinburne
• Established since 1908 in Melbourne, Australia • Malaysia campus since 2000 • Student populations = 1600

Swinburne Univ of Technology

Location Swinburne Univ of Technology .

Location (zoomed 1/2) Swinburne Univ of Technology .

Location (zoomed 2/2) Swinburne Univ of Technology .

@ Google Earth Swinburne Univ of Technology .

About Information System Project • • • • Bachelor of Business (Information System) Final year Team of 2 to 5 Duration = 14 weeks Swinburne Univ of Technology .

About Information System Project • Internal user • External user/client • Examples – Online bookstore – Online computer store – Timetabling Swinburne Univ of Technology .

Current Enrollment System • Allows students to enroll their subjects prior to commencement of a semester • Done manually • On Papers! Swinburne Univ of Technology .

Current Enrollment System • Human intervention to check rules – Pre-requisites – Timetable clash – Proxy enrolment • Notification – By phone – By postal mail Swinburne Univ of Technology .

Rules • Complicated workflow – Incorporates strict enrollment rules – Subset of university business rules Subject pre-requisites Payment status Course coordinator’s decision Students’ seniority Swinburne Univ of Technology .

Why online? • Enroll outstation students to enroll into their subjects prior to commencement of subjects at their homes • Allows access from diverse devices – – – – PC Laptop PDA Mobile Swinburne Univ of Technology .

Why online? • Allows Student Administrators (SA) to make different queries • Notification mechanism • Minimize human errors • Service oriented satisfaction among students Swinburne Univ of Technology .

Architectures • 3-tiers – Oracle server – Business logics – Presentation Swinburne Univ of Technology .

Melbourne Backup Database Server Local Backup Database Server Data Layer (1st Tier) Database Server Web Server Business Logic Layer (2nd Tier) FireWall ` ` Presentation Layer (3rd Tier) Student Student (Mobile user) Administrative Staff Swinburne Univ of Technology .

Architectures • Oracle server – Connection using ADO.NET – OLE-DB • Business logics – XML – Databases • Presentation – ASP.NET – Separates presentation and programming logics Swinburne Univ of Technology .

Background 3-years study Yr/ Sem Sem 1/1 1/2 1 2 2/1 3 2/2 4 3/1 5 3/2 6 4-years study Yr/ Sem Sem 1/1 1/2 1 2 2/1 3 2/2 4 3/1 5 3/2 6 4/1 7 4/2 8 Swinburne Univ of Technology .

Background • In-between – Failures • New – Enrolling their first semesters • Continuing – Completed at least one semester Swinburne Univ of Technology .

Background • Academics results – – – – High Distinction. and Pass Resit At Risk Exclusion Swinburne Univ of Technology . Credit. Distinction.

5.Enrollment in phases New Continuing 1. New Enrollment Current enrollment Approved enrollment Transcript Graduation Swinburne Univ of Technology . 3. 4. 2.

Two-dimension Student Administrator Student Enrolment workflow Swinburne Univ of Technology .

Business rules • XML Swinburne Univ of Technology .

Business rules • Database Swinburne Univ of Technology .

Notification mechanism • • • • Audit log file Email template Emailing SMS using Mobile phone – Bluetooth – SDK • Interface on various devices – WML – HTML Swinburne Univ of Technology .

On Mobile Phone Swinburne Univ of Technology .

On Mobile Phone Swinburne Univ of Technology .

Reporting • • • • • • • Student ID Student Name Country Gender Course by School Subject by Course Scholarship candidates Swinburne Univ of Technology .

Conclusion • Simple interactivity – Web page for both PC/laptop and mobile devices – Email – SMS • XML and Database as repository for business rules Swinburne Univ of Technology .

Acknowledgement • Swinburne University of Technology • Professor Justo Diaz • Samantha Halpagoda and Daniel Alfred Swinburne Univ of Technology .

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