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• SAP is an enterprise resource planning (ERP) software product capable of integrating multiple business applications, with each application representing a specific business area. These applications update and process transactions in real time mode. It has the ability to be configured to meet the needs of the business. SAP are categorized into 3 core functional areas: – Logistics • Sales and Distribution (SD) • Material Management (MM) • Warehouse Management (WM) • Production Planning (PP) • General Logistics (LO) • Quality Management (QM) – Financial • Financial Accounting (FI) • Controlling (CO) • Enterprise Controlling (EC) • Investment Management (IM) • Treasury (TR) – Human Resources • Personnel Administration (PA) • Personnel Development (PD)
What is SAP ? • Master Data: Master data is data that remains unchanged over a period of time. It contains information that is always needed in the same way. . Transaction data: Data relating to the day-to-day transactions.
position your cursor in that field. click and enter your selections • To close the matchcode window.Using Matchcodes/Search Helps • • • • • Matchcodes are a SAP specific search method you can use to find information Several different search criteria are possible To access a matchcode. press F4 New matchcodes can be created by selecting the file folder tabs at the top of the matchcode window To enter a multiple selection of values for any one matchcode. click .
It is attached to a plant. Manufacturing Plants – Raw Material – Fuels – Semi finished – Central Stores – SQC – FG Warehouse Trading Divisions & Sales Depots – Depot Stores – Services Division .Storage Location It represents the physical area within a plant where the materials are stored.
Purchase Organization It is responsible to procure material and services.assigned to company code Plant specific – assigned to plant Purchase group Represents buyer or group of buyers responsible for specific purchasing activities. It can be Company specific . It represents buyer It is used for reporting Plant & Product Specific . negotiation of price with vendor.
Thermocole. Refractories. Used for Bhiwadi Plant with Split Valuation Fuels. Tools. Polythene Sheets and Bags Not to be used for Crabtree Division Internal / External Internal External Internal Internal From To 100000 119999 Alpha Numeric 130000 139999 150000 169999 ZHCN Consumables Internal 200000 299999 ZHSP ZHPM ZHTG ZHSF ZHSV ZHFG ZHFP ZHPR Engg & Spare Parts Packaging Traded Goods Semi Finished Goods Semi Finished (Split Valuation) Finished Goods Finished Products Poduction Resource Tools Internal Internal Internal External External 300000 399999 400000 449999 500000 599999 Manufactured Sanitaryware Manufactured Faucets External Numeric Alpha External External Alpha Numeric . Scrap materials General Stores.Material Type Material type is the important identification for material master. Different fields and screens are controlled with respect to material type HSIL Material Types and their Number Ranges Mat Type ZHRM ZHRB ZHOS ZHNV Descrption Raw Material Raw Material Operating Supplies Non Valuated items Body Raw Materials. Paddy straw. Colour Stains. Box. Components etc. Glaze Raw Materials. Bolt & Nuts.Corr. etc. Oils & lubricants. Machinery. Catologue etc. Maint. Stationary. Body Additives. BOPP tapes. Electricals. Pipes & Pipe Fittings. Building Materials. Spares. etc. Assets. Lab Items.
E.g. Transaction data are created with the input from master data.g. Material master Vendor master Purchasing info record Transaction data Transaction data are created when performing a transaction.Data in SAP There are two important types of data in SAP Master Data Master data is the backbone for each transaction. Purchase requisition Purchase order Goods receipt Invoice verification . Without master data transactions can not be performed. e.
MM Specific Master data Material Master Vendor Master Info record MRP Data .
Information related to different departments is stored through different views of material master.Material Master views Material master contains entire information about the material related all the departments of an organization. Views for material master are Basic data Classification Sales views Purchasing MRP views Work scheduling Storage locations Warehouse data Quality Management data Accounting data Costing data .
Views on a Material Master Record Basic Data St Purchasing t MRP Material master record Sales A B Stocks in plant/ storage location Work scheduling Quality management Accounting Storage Forecasting Warehouse management Classification .
order Invoice Goods Supplier Goods receipt ? = Invoice verification . Purchase order Order Recipient Payment Payee Vendor Material Invoice Invoicing Party Purc. • All data is grouped into three categories: General data Company code data Purchasing data Bank Purch.Vendor Master •`Vendor master contains all the information required to do business with a vendor. • Information is shared between the accounting and purchasing departments.
Purchasing Info Record It is created for the combination of material. General data Texts Vendor data Origin data Order unit Control data Delivery time Minimum quantity Tolerances Prices and conditions Gross price Discount Freight Price history Ordering statistics Change history . vendor and purchase organization.
MM Module Data flow Purchase order Invoice 1 Determine Requirements 7 Invoice verification Plan Rqmts. MM 6 Goods receipt and inventory management Materials mgmt 2 Source determination 5 Order follow-up Purchase order 3 4 Order processing Vendor selection .
5. 8. 3. MRP run triggers the requirements or Manual Requisitions Created. . Receive Invoice and pay vendor. 4. Release Purchase Order. 7. Prepare Purchase Order. 6. Goods Receipt. Follow up with vendor for supply. 2.MM Process 1. Vendor is selected. Purchase requisition is released.
What is MRP? MRP stands for: Materials Requirements Planning. which is scheduled for automatic run. The function of MRP is to provide material availability. This process involves the monitoring of stocks and demand. the quantity required and by when it is required. that is. . it is used to procure or produce the requirement quantities on time. The main objective of MRP is to determine which material is required. MRP then explodes the product BOM’s to determine the ‘dependent requirements’ for intermediate products and purchased raw materials. It can also be done manually. MRP can be run Daily / Weekly / Monthly. leading to the automatic creation of procurement proposals for purchasing or production. MRP compares the requirements for end products with the current stocks and planned manufacturing orders.
• • It is generated automatically or manually.Purchase Requisition: PR is the request for Material and services. Item category and account assignment are important in PR or Material Resource Planning Direct Entry Purchase Order Purchase Order Purchase Order Purchase requisition Release strategy Purchase order Determine source of supply . It is the first trigger to the buyer to arrange for procurement.
Release Strategy Release strategy helps to control further processing of the Documents. Based on conditions. different person or department can be authorized to release in sequence It can be applied for PR. Does a Strategy Apply? Release Conditions Value Purchase Group Plant Document Type Who can do what? Release Strategy Who is Authorised to Release? In what Order must the Releasing Occur? What is the Release Indicator? What can the Requisition be Released to? Release Indicator Released/Blocked for Ordering Who is Authorised to release? Release Code Two digit code associated with a user ID . RFQ and for PO.
PO can be controlled with header level release procedure. price. and Analysis .) PO is the legal document. • • • Purchase Requisition Purchase Order Goods Receipt Invoice Posting Planning. etc. delivery date. Reporting.Purchase Order • A purchase order is a formal request to a vendor to provide certain materials or services under specific conditions (quantity. Item category and account assignment are important in PO like PR.
• •Standard Standard • •Sub contract Sub contract • •Consignment Consignment • •Third-party Third-party Statistics Order History Stock material Consumable material Service Account assignment (cost center. project…) .Purchase Order Processing Purchase Purchase Order Order Direct Entry or Purchase Requisition Purchase Order Purchase Order Purchase Req. asset.
Contents in Purchase Order PO Header PO Overview Account Assignment Pricing Conditions Texts PURCHASE ORDER Order History Delivery Schedules Additional Data Services Changes .
Scheduling agreement It specifies Order quantity Price specific period to supply There is a delivery schedule for each scheduling agreement Helps to reduce paper work .
Results of a Goods Receipt Posting Transaction documents are created both for materials management and finance. Order history Transfer Order . Accounting document G/L accounts: Consumption account GR/IR account Material document Stock quantity Consumption statistics Goods Receipt Posting Point of consumption Cost center Order Purchasing data: Order item.
Purchase Requisition Purchase Order Goods Receipt Invoice Posting Planning. and Analysis Payment will then be made later based upon the ‘open’ invoices posted on the system . Reporting.Invoice Processing This last step in the procurement process includes invoice verification and updating accounts payable in the FI module.
material master. inventory management. G/L accounts Purchase Order Assets Purchase Order Purchase Order Cost centers Vendor Invoice Projects Invoice verification Orders Goods Receipt Material master Vendor master Posting an invoice in the R/3 System Posting an invoice in the R/3 System updates purchasing and accounting data updates purchasing and accounting data .Invoice Verification Environment • Invoice verification accesses data from purchasing. and vendor master files.
(Payment runs can be automated to occur at specific times.) Vendor Bank Payment Payment program program 1000 Financial Accounting 1000 Motor Sports International 1234 Main Street New York.Vendor Payment • Accounts payable reads the invoice file and pays all posted invoices due. NY 10181 1449 Date _______________ Pay to: ________________________________________ ________________________________________________________ _______________ _________________ 12930 39040 2020 20202 10923 1449 Released Invoice .
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