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3a ELECTION PROCLAMATION PROCLAMATION OF THE MAYOR OF THE CITY OF FLAGLER BEACH, FLORIDA CALLING A REGULAR MUNICIPAL ELECTION FOR THE CITY OF FLAGLER BEACH, FLORIDA, FOR THE YEAR TWO THOUSANDAND NINE (2009). 1, Alice M. Baker, Mayor of the City of Flagler Beach, Florida, do hereby give notice that a Regular Municipal Election of the City of Flagler Beach will be held on March 3, 2009. At this time the Mayor and two (2) Commissioners will be elected to serve for a period of two (2) years and/or until their successors are elected and qualified, in accordance and pursuant to the Charter of the City of Flagler Beach, Florida. Qualifying of Candidates will begin on January 9, 2009 at 9:00 am. Qualifying will end at 5:00 p.m. on January 21, 2009 WITNESS by my hand and the Seal of the City of Flagler Beach, Florida on this 8° day of January 2009. Alice M. Baker, Mayor Attest: ‘Angela M. Apperson, City Clerk Filed in the Office of the City Clerk, City Hall, Flagler Beach, Florida b REGULAR MEETING OF THE FLAGLER BEACH CITY COMMISSION DECEMBER 18, 2008 AT 5:30 P.M., AND TO BE CONTINUED UNTIL ITEMS ARE COMPLETE. PRESENT: Mayor Alice M. Baker; Chairman Jane Mealy, Vice-Chairman John Feind, ‘Commissioners Joy McGrew, Linda Provencher, Ron Vath, City Attorney Drew Smith, Interim City Manager Bernie Murphy, Planning & Zoning Director Jan Hancock, Police Chief Dan Cody, Public Works Director/City Engineer Bob Smith, and City Clerk Angela Apperson. 1. CALL THE MEETING TO ORDER: Chairman Mealy called the meeting to order at 5:30 p.m. 2. PLEDGE OF ALLEGIANCE FOLLOWED BY A MOMENT OF SILENCE TO NIZE. MEMBI \F THE : Mayor Baker led the pledge to the flag followed by a moment of silence. 3. PROCLAMATIONS AND AWARDS: a. CERTIFICATE OF APPRECIATION TO THE DISABLED AN VE: Mayor Baker presented a Certificate of Appreciation to Bob Reed. She thanked them for allowing the City to hold a Regular Meeting in October while the Commission Room was being used for early voting. She also presented Mr. Reed with a check to defer the costs for hosting the October meeting 4, DELETIONS AND CHANGES TO THE AGENDA: There were no deletions or changes. 5. COMMENTS REGARDING ITEMS NOT ON THE AGENDA. CITIZENS ARE ENCOURAGED TO SPEAK. HOWEVER, COMMENTS SHOULD BE LIMITED TO THREE MINUTES: J. NeJame expressed concern regarding commercial trucks not pulling off the road both in commercial and residential areas obstructing traffic and causing a hazard to the City. He suggested a resolution to this potential problem. Bob Reed, of the DAV, thanked the ‘Commission for the recognition and for a recent contribution which assisted in purchasing a van. Jeffery Fisher thanked the Commission for the First Friday Events and spoke of how it benefits his business. NSENT. A 6. APPROVE THE MINUTES FOR THE REGULAR MEETING OF DECEMBER 4, 2008: Motion by Commissioner Provencher, seconded by Commissioner McGrew, to approve the consent agenda, The motion carried unanimously. INERAL BUSINESS 7. DI ION. Es ACTION RELATED T SERVI AGREEMENT WITH JAMES MOORE AND CO. FOR COMPUTER SUPPORT AT THE POLI PARI AND. = City Clerk Apperson reviewed the need for the support from James Moore and Company. A question and answer period followed among the Commission and the representatives from James Moore and Co. Motion by Commissioner McGrew, seconded by Commissioner Vath, we continue the silver service Page 1 of 4 12/18/2008 level agreement with the James Moore and Company and to include citywide and the Police Department for the amount of $33,161.36, The motion carried unanimously. 8. DI N_AND NECESSARY ACTION RELATED TO_AN_ENGAGEMENT /NTH_JAME: AND CO. Fi ACEMENT OF INITIATION OF OFF SITE BACKUP SERVICES. = CITY CLERK: City Clerk Apperson reported on the need and importance for new servers. A question and answer period followed among the Commission and the representatives from James Moore and Co. Motion by Commissioner Feind, seconded by Commissioner McGrew, we approve a budget amendment in the amount of $3700 to complete the replacement of the servers at City Hall. The motion carried unanimously. Motion by Commissioner Feind, seconded by Commissioner McGrew, we approve the engagement letter with James Moore & Co. for the replacement for the servers at City Hall, The motion carried unanimously. 9. PROPOSED WORK ASSIGNMENT FOR ENGI IG SERVICES REt D FOR AND PI IG PI F_THE MG T: IL Ri PROJECT — PUBLIC WORKS D) R/CITY ENGI Mr, Smith review the need and stated DEP is requiring all underground diesel tanks either to come up to new code specifications, to be abandoned or removed by December 31, 2009. It is because of this requirement he asked the Commission to approve the work order. Mr. Smith reported the control room at the million gallon water tank and the lift station pumps are approximately 30 years old and are starting to show their age. The generator at the location is in good shape and has enough power for the lift station pumps as well as the pumps for the million gallon water tank. He suggested the use for the generator in case there is an event where the City will lose power. Mr. ‘Smith explained the project would be done in phases. This would be the first phase and the second phase would be completed by the end of next year. Richard Price needed clarification regarding the location and the type of tank that is to be removed. Mr. Smith explained it is a diesel fuel tank, and there are a few options for removal but the first step is to test the soil to determine if there is any leakage. Motion by Commissioner McGrew, seconded by ‘Commissioner Feind, we move forward with the proposed work assignment for the engineering services required for the design permitting phase of the one million gallon tank control room upgrade project, not to exceed $8,600. The motion carried unanimously. 10. DISCUSSION REGARDING ACQUISITION OF TASERS FOR SUPERVISORS ~ POLICE CHIEF: Chief Cody reported the Flagler County Sherriff's Department has donated taser guns to the Police Department. He would like to outfit the Police’s supervisors with tasers and provide training. Chief Cody indicated he would place the use of the tasers under strict policy of active physical resistant, Chief Cody reported Officer Shamp has completed training and if the Commission had specific questions, he would defer to him. Discussion ensued and included when the police would use the tasers; the tasers not be used for compliance; the training covering when it is an appropriate to use the taser; liability; insurance and the reasoning for limiting the use to the supervisors. Richard Price asked what type of tasers were available and felt all the officers should have this tool available to them. Phyllis Carmel asked if within the training program, if the officers themselves would be tasered? Officer Shamp explained in his training program, it was not mandatory for the students to be tased. Officer Shamp indicated he was tased. J. Nejame felt all the officers should be carrying tasers. Lloyd Frankelton was in support of using the tasers but felt the officers on the front line should be carrying the tasers. Bob Chase wanted to ensure the officer would not be using it on a person for verbal assault. Page 2 of 4 12/18/2008