This action might not be possible to undo. Are you sure you want to continue?
Following Find 18 Important Rules for Proper Alphabetizing that will help to make your files much more consistent and efficient.
Name of individuals are transposed when filed as follows: last name, first name or initial, then middle name or initial. As Written John W. Adams James A. Smith Betty O. Greene Julie M. Trurgas Thomas R. Macy As Filed By Unit 1 Adams Smith Greene Turgas Macy
2 John W. James A. Betty O. Julie M. Thomas R.
Surnames which include prefixes such as D', Da, De, Del, De la, Della, Den, Des, Di, Du, El, Fitz, L', La, Las, Le, Les, Lo, Los, M', Mac, Mc, O', Saint, St., Ste., Te, Ten, Ter, Van, Van der, Von, etc.. are filed as one word in alphabetical order. As Written D' Genoa de Silva Van Der Liden Mac Gregor Saint Thomas De Leon As Filed By Unit 1 Dgenoa Desilva VanderLiden MacGregor SaintThomas DeLeon
When it is impossible to distinguish the first or last name, or if confusion lies in the arrangement of a name, it is filed as it is written with the last name as the first filing unit while creating a crossreference from the first name. As Written Pas Boss Solidarity Freedom Suri Jiono Gery De Geer As Filed By Unit 1 Boss Freedom Jiono DeGeer
2 Pas Solidarity Suri Gery
II. Todd. II Jr. A: Titles which are intrinsic part of the name are considered as the first unit... As Filed By Unit 1 2 Doctor Pepper 3 Bottling 4. As Written Dr. . G. Jr. D. As Written James A.P. Chan. Company Rule 6: All Abbreviations in names should be alphabetized as though they were spelled out. Paul As Filed By Unit 1 Roger-Bach Saint Paul 2 Dianne Mark Rule 5: Name of individuals are transposed when filed as follows: last name. Mrs. Ph. T. II Mark G.D. Jr. As Filed By Unit 1 2 Baker James Spilmon Mark Chan Michael Judnack Laurie Johnson John Todd Mary 3 A. D. Judnack John J. it should be considered as the last unit. Ph. are also considered as the last name. Mrs. As Written Prince Charles Sister Mary Theresa As Filed By Unit 1 2 Prince Charles Sister Mary 3 Theresa B: When title of a person is added to a full name.. E. Mary T. 4.. As Written Dianne Roger-Bach Mark St. Mrs. M. J.. As Written Father Terry Shields Colonel George Zaback Mayor James Daley As Filed By Unit 1 2 Shields Terry Zaback George Daley James 3 Father Colonel Mayor C: Other titles and appendages such as Sr. then middle name or initial. Baker. Michael E. D. first name or initial. C. Johnson.A. Ph. Laurie D. Pepper Bottling Co. CPA MD D: Firm names beginning with a title should be indexed and filed as written.Rule 4: Hyphenated and compound last names are treated as one unit. Spilmon. Ignore the hyphen and file the two words as one unit.
Richards. Dean. As Written Use-N-Save Company Top-Choice Meats Company As Filed By Unit 1 2 Use-N-Save Company Top-Choice Meats 3 Company B. As Filed By Unit 1 2 Saint Charles Robert Ziscowski William Fort Collins Acme Manufacturing 3 Review Company Rule 7: A business name is filed as written unless it is the name of an individual. A hyphenated name is filed as one unit.As Written Robert St. As Written Marshall Filed & Co. in that case it should be transposed. Ziscowski Ft. Charles Wil. Murphy Brown Co. As Written Roth Windslow Corps. As Filed By Unit 1 2 Marshall Field 3 Company Rule 8: When a business name is made up of two or more surnames. In that case it is filed as written. A hyphenated word is considered as one unit. Collins Review Acme Mfg. As Written Ace Hardware Co. Co. As Filed By Unit 1 2 Ace Hardware Brown Murphy 3 Company Company The exception to this rule is when a firm named for an individual is so well know that to transpose it would cause confusion. and Watkins As Filed By Unit 1 2 Roth Windslow Dean Richards 3 Corporation Watkins Rule 9: Hyphenated Words and Names A. As Written Pre-Med Program Anti-Fraud Unit As Filed By Unit 1 Pre-Med Anti-Fraud 2 Program Unit . it is filed as written .with each name considered as a separate unit.
Motel The A The exception to this rule is when the article is considered when it forms an intrinsic part of the geographic name. New York As Filed By Unit 1 2 The Garden City 3 NewYork . An article that begins a name is disregarded. Online C: The 's when used to designate a possessive is disregarded since it denotes possession. conjunctions. A. As Written What's New Today Online As Filed By Unit 1 2 Whats New 3 Today 4. As Written Mens' Club As Filed By Unit 1 2 Mens Club Rule 12: In general articles. and prepositions are not considered when filing. As Written The Last Stop Motel A Nice Place As Filed By Unit 1 2 Last Stop Nice Place 3 4.Rule 10: When letters are used together to form a name. School Engineering Company Rule 11: A: The 's when used to designate a possessive is disregarded since it denotes possession. each letter is considered as a separate unit. As Written The Garden City. As Written AA Driving School ABC Engineering WGN Company As Filed By Unit 1 2 A A A B W G 3 Driving C N 4. but does not alter the name. The "s" is part of the word and is considered. As Written Teal's Garden Store As Filed By Unit 1 2 Teal's Garden 3 Store B: The apostrophe designating the possessive following a plural is disregarded. but does not alter the name.
As Written Stop & Go Groceries Top of the World Bar As Filed By Unit 1 2 Stop (&) Go Top (of the) World 3 Groceries Bar C. Names with a prefix are considered as one unit. articles and prepositions that are part of the name. 5623 Bldg. each word is to be considered as a separate unit. A. . Service Apartments Twenty-Three 5 Building Rule 14: In geographic names where there is more than one word. Numbers of more than two digits are given their proper numeric value. Numeric names are always filed as though spelled out. As Written North East Bank North West Publishers Northeast Transit Co. Bank Publishers Company Line Note: Cross reference can be used for clarification.B. 1 Nine Tenth A Five Five As Filed By Unit 2 Hundred Floor One Thousand Thousand 3 Club Lounge Repair Cornell Six Hundred 4. each word is to be considered as a separate unit. Disregard conjunctions. B. Prepositions that begin a name are considered as part of the name. Northeastern Coach Line As Filed By Unit 1 2 North East North West Northeast Northeast Northeastern Northeastern 3 East West Transit Coach 4. As Written By Womens Designs On the Pier Lighthouse As Filed By Unit 1 2 By Womens On (the) Pier 3 Designs Lighthouse Rule 13: Consideration of numeric names. Names with a prefix are considered as one unit. As Written 900 Club 10th Floor Lounge A 1 Repair Service 5000 Cornell Apts. Rule 15: In geographic names where there is more than one word.
use the name of the state as the final unit to distinguish them. Bank Bank Bank Note: If the city of location is in the first word of the bank names. Club Rule 16: Institutions and organizations are filed under the significant word or location. Reno Reno Commercial Citizens State Bank of Atlanta Atlanta Citizens 3 National Investors State 4. If the names of the bank and the city are the same. of Welfare California Welfare United States Dept. Department Department Rule 18: When filing bank names. do not repeat it. of Defense United States 3 Collector Welfare Department Defense 4. first file under the city and their location and then use the name of the bank as written. Tulare. As Written As Filed By Unit 1 2 Chicago City Collector Chicago City Chicago Dept. As Filed By Unit 1 2 Las Vegas Commercial Investors Bank Las Vegas Commercial Tulare Trust and Savings Bank. As Written As Filed By Unit 1 2 Second National Bank of Houston Houston Second Commercial Investors Bank. of Welfare Chicago City California Dept. Mississippi River Camp Club As Filed By Unit 1 2 Pan Pacific Del Norte Safe Mississippi River 3 Airlines Company Camp 4.As Written Pan Pacific Arilines Del Norte Safe Co. AZ Tulare Trust As Written 3 4. 5 National Bank Savings Bank Arizona . As Written Hotel Dublin Hotel Dublin Restaurant First Savings Bank of Chicago University of California As Filed By Unit 1 2 Dublin Hotel Dublin Hotel Chicago First California University 3 Restaurant SavingsBank (of) Rule 17: Names of governmental units are filed under the name of the location or political division by the significant word or title.