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Retail & Distribution ISU/ BOSE Corporation Radhamohan Ramisetty Radhamohan.R@tcs.com
Author is TCS SAP SD Module Consultant in Retail & Distribution ISU, currently deputed to TCS US on BOSE Corporation SAP project since July 2007. He has worked on SAP rollout projects for countries - Australia, China, Hong Kong, Taiwan,India and currently involved in BOSE Japan country Rollout. Prior to this, he has worked on SAP Implementation and support project for Eimskip client - Iceland, UK and Netherlands. Before Eimskip, he was project lead of Cadbury Schweppes F&B Australia support pack implementation project in TCS Mumbai. Any questions & concerns on this document can be sent at my email id – Radhamohan.R@tcs.com
Tips and Important points TCS Public .Contents 1) Objective 2) What is Rollout? 3) Key challenges 4) Key points 5) SAP Configuration on core areas 6) Hints.
Rollout in other Regional countries is usually SAP Configuration through following the Global business blueprint using Global template Roadmap. What is Rollout? SAP Rollout is a process of rolling out the Global template business processes across the geographies. In addition. this document covers some Hints & Tips in Sales & Distribution module (SD) configuration for Rollout purpose. SAP Rollout aims at aligning the Global standardized business with local processes. This document is not intended to discuss all SD Module configuration steps and focus is only on core SAP SD steps with respect to Rollouts in Regional countries and all SD areas might not covered. TCS Public .Objective Purpose of this document is giving an understanding of SAP Rollout. It is like configuring SAP in Regional countries of an organization which has spread & operates from across several countries in the world. A Global template is actually developed during SAP implementation at the main base location of country or at their head quarters of an organization. Key challenges etc.
Language. Audit. Government and Statutory compliances Local Reports & FORMS requirements New Functionality Different Pricing & Tax structure Technical Infrastructure Acceptance by Local teams Existing Interfaces & Software in use by Local countries Harmonizing Customer & Vendor Master data TCS Public . Time zones and Communication differences Different Legal.Key challenges: • • • • • • • • • • • Alignment of Global business template with Local/ Regional countries business requirements Non-uniformity in business processes among several countries for same organization Cultural.
This document will explain step by step configuration changes. SAP Solution Manager can be used to upload all documents and monitor the progress and project plan Documentation Knowledge transfer • • • TCS Public .Key points: • • Global business template is helpful to understand existing SAP business processes in the organization Global business team & SAP core team interacts with Local (Regional countries) business & local SAP team during workshops & meetings to explain Global business process and to collect Local requirements Gaps & additional requirements will be identified which leads Gap documents creation Gap documents will be reviewed by Core teams to analyze & assess local requirements Process wise Global template extension documents can be prepared to document the existing solution in Global template and TO BE changes for local requirements FRICE is the key process for documenting Technical requirements F – Forms – New FORMS R – Reports – New Reports I – Interfaces – ALE’s/ Idocs / XML files C – Conversion – BDC’s & LSMW’s etc. E – Enhancements – User-exits / BADI’s • • • • • Configuration Document has to be prepared on all SAP Configuration changes done for local countries.
defined for local country TCS Public . In each country. configuration is already done for base country and we will discuss some touch points for Rollout. Important: Existing DC’s & Division from Global template need to be assigned to new Sales org. is to be assigned to respective company code from Assignment 2) Distribution channel & Division: If Common DC & other required DC’s are already exist / used in Global template. If Common Divisions & other required are already exist / used in Global template.SD Configuration tips: Here. at least one new Sales organization to be created with reference to existing Sales organization This new Sales org. no need to configure in Local countries. 1) Sales Organization: Regional countries will have to be defined as new Company codes in SAP. unless new required by local countries. unless specific requirement. we don’t need to create new divisions for local countries.
unless specific local requirements But. TCS Public . Sales groups are most specific to local requirements and have to be defined using the Global template and naming convention to be followed country specific.3) Setup Sales area: Sales area need to be setup for local countries for each combination of local country Sales org – DC – Division (NewXX10/10/00) 4) Sales office & Sales group: Global template Sales offices can be used for local countries and mostly no need to create new Sales offices. Naming Convention Hint: During SAP Rollout project Global template preparation. certain guidelines are formed or will be used for Naming convention in different countries. Consultants need to follow the proper naming convention as per specific guidelines for uniformity.
These new shipping points to be based on new Plants defined for local countries (Plants are generally defined by MM consultants) Client specific Naming convention be followed Loading point & Transportation Planning points are optional. SD Consultant need to interact with MM Module consultant to understand new plants defined for local countries. Shipping points are generally country specific and based on physical location from they (local countries) ship from. Shipping points are we have to identify shipping point requirements from local country business core team. based on Global template design 6) Assign new Shipping points (of Local countries) to new Plants created for local countries: TCS Public .New Sales offices to be assigned to Sales area & Sales groups to be assigned to Sales office 5) Shipping points: We have to define new Shipping points for local countries based on defined new Plants in SAP.
we need to consider the requirement. which is a very simple step. units to minimize cost of creating and maintaining master data. A credit control area looks like this: 9) Master data – Define Common Distribution Channels If Global process template supports using Common Distribution channels. we need to define the same for all Regional countries sales org. This is to be defined same as Global template. we have to assign new Sales org unit (XX10) to new plants of that local country. While. local countries ship goods from plants from other country or other Sales org unit. we assign plants to Sales org & DC. we have to assign Sales org & Distribution channel combination to new Plants Tip: Here. 8) Assign Sales area to Credit control area: Before this.7) Assign Plant to Sales org – Distribution channel: Once new Sales org & Plants are defined in SAP for local countries. we need to define Credit control area. Sometimes. TCS Public .
to define whether all sales document types of Global template are required to be used for all Regional countries. TCS Public . 11) Define & Assign new Sales order types: Regional countries may have new Sales document types other than from Global business template like Cash order. These are the Reserve fields in the customer master record. These new document types can be defined through Sales document Header In the same sequence. which are not used in the standard system and will be used based on local requirements. order reason etc. we can define number ranges. Rush order etc.10) Define Customer group fields (Maintain Reserve fields in Customer master): We may need to maintain additional fields in customer master for any Financial Reporting purpose in Regional countries. 12) Assign Sales area to Sales document types: This is important.
We don’t need to perform any configuration settings. Copy control settings. Number Ranges. we have to Assign Sales order types permitted for Sales areas: In this table. Italy. TCS Public . Switzerland etc. New Delivery document types only are defined. Brazil. Tip: This is to avoid unnecessary use or access of all Global process sales order types for different local countries. Blocking reasons follows based on local requirements Hint: There are some country specific settings to be done for Argentina. unless specific new document types required for new document types. each country may require some or all of them.Delivery Item categories. No need to perform any configuration settings. New Delivery types creation leads to creation of . Consultants need to consider these settings for Rollouts in these countries. If US10 defines multiple document types. in the same sequence. Define split criteria etc. we need to assign only sales document types relevant for each country Sales org. 14) Define Billing document types: Global template Billing document types can be used for local countries. Define number ranges for new Billing document types. if required for any local countries Delivery process. unless new document types required.Once we complete Combine steps. 13) Define Delivery document types: Existing Global template Delivery types can be used.
Brazil. Switzerland etc. 15) Credit Management: We have to do some settings here – a) Assign new sales & new delivery documents of local countries to Credit groups b) Define Automatic credit control settings for local countries Credit control areas (Define CCA is explained above step no. Consultants need to consider these settings for Rollouts in these countries. Copy control settings. units through “Activate Rebate processing”.Payment card: If any additional Payment cards types from local countries. New G/L accounts to be defined for Rebate processing in local countries. Standard SAP system contains 3 card types – AMEX. 16) Shipping conditions: We will need to create new shipping conditions & Loading groups for local countries after analyzing their shipping strategy for delivery of goods to the customer TCS Public . Italy. if Global template design not covered. it is to be activated for Regional countries Sales org.8) Define number ranges for new Billing document types. to be defined. Rebate processing: If Global process template uses Rebate process. Blocking reasons follows based on local requirements Hint: There are some country specific settings to be done for Argentina. VISA and MASTER Card.
Proposed shipping point and Manual shipping point (optional). Billing areas. loading group. Transportation zones. 18) Output Determination: Outputs are another most important area. Transit times. Plant. even though we have those outputs available in Global business template. Transportation groups. Hint: We need to use Route determination Load program to load entries into SAP system. touch points are everything right from Defining Routes. it is necessary to use Load program. we have to assign entries with combination of shipping conditions. 17) Routes: Routes & Route Determination is another important area. as we need to create new output types for Regional countries. Shipping process in local countries. Route Determination and Route schedule Determination. Calendar. But. which is mostly country specific and we needed to do several config settings. Example: Global business template may have several output types for Sales. Shipping. Weight groups. Consider carriers. Due to the huge volume of these entries.New sales document types to be assigned with shipping conditions Important: It is very important to do Shipping point Determination configuration settings for Local countries through Assign Shipping Points step: Here. Here. TCS Public . shipping conditions. still we need to create separate output types for each country requirements.
Smart forms are different for each country. If Global pricing model is using price lists. Availability check is one of the areas which is followed Global process template. This is to be done for all Regional countries Sales areas. Retail prices. 19) Availability Check: We have very minimal settings to be done here for local countries. which is a development effort. Customer. This is the area. unless required by customer and Regional countries outputs can be assigned to Global business template output procedures. then we have to create separate price list. We have to analyze local countries pricing model in their business like Material prices. New output types will be assigned to these FORMS Hint: We don’t need to create new Output procedures. We have to define Default settings for Availability check through below step. 20) Pricing. Promotions. Dealer. price groups. Different discounts.FORMS: However. where one consultant has to spend more time in Rollout process. due to the different pricing & tax requirements for different countries. It is a very good idea to develop new Pricing procedure for local countries by following Global business template pricing model. price groups for Regional countries. deals etc. TCS Public .
where we have to take utmost care in not interrupting existing Global business template sequence. unless necessary. due to different taxes • Conclusion: In addition to above configuration. We may have to work on lot of Interfaces and development in addition to basic configuration. ------------. which may cause pricing determination errors Tax condition types are a must for local countries. It is client specific and purpose of this document is to give some overview of SAP Rollouts from SD Module perspective.Thankyou ------------------ TCS Public . we may have to configure many other processes in SD for Rollouts. which depends on Global process template & Local process requirement.Hints & Tips on Pricing: • • • • Avoid creating new condition types. Try to leverage existing condition types from Global business template There might be several condition tables created for Global business template with multiple combinations – These can re-used New pricing procedure naming convention to be followed Access sequences are sensitive area.
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