Guidelines for Grant-in-aid to NGOs/State Govt.

Organistions under -the Plan Scheme 'Export Promotion through Film Festivals in India and abroad' .l Preamble The scheme will be entitled Grant-in-Aid to NGOs/State Govt. Organisations under the Directorate of Film Festivals XI Plan Scheme 'Export Promotion through Film Festivals in India and abroad'. Under this scheme financial assistance will be provided to NGOs/State Govt. organizations for propagating film consciousness, development of audience taste in the field of cinema resulting in development of film culture with fresh vigour. (a) The Film festivals in 'non-metros' (i.e. Places except 'Delhi, Kolkata, Chennai, Mumbai, Hyderabad and Bangalore') will be eligible for Grant-in-Aid. (b) Such festival shall have Central/State Governments. the support of

Guidelines under which Grants in aid will be released to NGOs/ State Govt. Organizations

Requirements for NGOs/State Govt. Organizations for Grant

(c) Voluntary organizations/NGOs carrying out activities which promote the welfare schemes and programmes of the Govt. would be selected on the basis of well-defined criteria regarding financial and other resources, credibility and type of activities undertaken. (a) Organizers of Film Festivals seeking grantin-aid from the Government will be required to submit an application which includes all relevant information such as Articles of Association, byelaws, audited $tatement of Accounts, source and pattern of income and expenditure etc. (b) Organizers of Film Festivals have to furnish details of programme along with objectives to be achieved. (c) Organizations except State Government Organisations have to certify that it has not obtained or applied for grants for the same purpose or activity from any other Ministry/Department of the Govt. of India or State Govt. /I __o_.../Contd....2/-

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-: 2 :(d) Organizers have to prove/justify that their financial position is as such which necessitates grant-in-aid from the Govt. (e) Before grant is released, the members of the Executive Committee shall authorize President/Secretary of the organization in a resolution (to be furnished in the prescribed proforma) binding themselves jointly and severally to: (i) Abide by the conditions of the grants in aid by the target dates, if any, specified therein. Not to divert the grants or entrust execution of the scheme or work concerned to another Institution or Organization(s). Abide by any other conditions specified in the agreement governing the grant-in-aid.

(ii)

(iii)

In the event of the grantee failing to comply with the conditions or committing breach of the conditions of bond, the signatories to the bond shall be jointly and severally liable to refund to the President of India, whole or a part of amount of the grant with interest at ten percent per annum thereon or the sum specified under the bond. The stamp duty for this bond shall be borne by the Government. (f) Organizations have to maintain subsidiary accounts of the Govt. Grants and furnish an audited statement of accounts within two months after the completion of film festival. (g) Organizations have to furnish Utilization Certificate of grant in Form GFR 19-A within two months after the completion of film festival. (h) Organizations will furnish a feed back report within two months on the festival for which Grant-in-Aid was sanctloned. cz_ -.1Z _jI Contd....3/-

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'The follo~ing points may be noted/checked before sending the documents.

(i)

The Bond should be on Rs.20/- Non-Judicial Stamp paper.

(ii)

The Grantee should put his Signature on every page .of the bond.

(iii)

Sanction correctlv .

Number' &

Date should'

be

filled

. (iv)

Name & .S'ignatures of .two witnesses with full .. address should be mentioned in the bond.

(v) . The instalment amount being .. eleased and to be r

. received by the grantee, must be indicated clearly . . in the Pre-Stamped Receipt (PSR),' if applicable.
(vi)

In case of organization, the Resolution format '.should be 'filled correctly with the signatures of the Chairman/President organizations.

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members

of

the

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e furnished on Rs.20l- Stamp Paper)

BOND
.

NOW ALL MEN BY THESE PRESENTS THAT w~ the ------~ABC----------:------·-----:-------------------~----------------------(name of the organization as in Registration Certificates) an association regist~red under the SocieUes RegistrationAct, 1860 having been registered by.the office of ----------------(Na~e and ful.1 address of Regist~ringAuthority), vide Registration Number ~-~ ~-------dated -.:--:. office at -----------in the Slate of ----- ...-- (herein after called the obligor/obligors) are held and firmly bound to the'President of India. (hereinafter'called the Government) in the sum of Rs. . (in words Rs----only)with interest therein .@10%perannumwellandtrulytobepaid to the President on demand and without demur. for which payment we bind .ourselves andour successors and assigns by' these presents. 2. SIG.NEDthis' day of --' in the year Two thousand and --

.

3.' WHEREAS the obligors has sent. request proposal to' Government,' through" the 'Union Ministry· of .~ " -.:.--for Gahts of Rs.--· Vide his Letter number --:,"-Dated-. -:-; .the· obUg,orshas agreed. to execute this bond in advance, ·infavor of Union Ministry of --' ------Ior entlre amount. of R$~-as requested i~ ·the proposal sent to the Government. The obligor !s willing to. accept th~..P.f0posedamount Of, any other '.amount approved I sanctioned by the Government. The obligor is' wil!ingly e~ecuting this bond of. proposed amount with·the stipulation that obligor Wilf'be .bond upto this amount or by the 'actual amount approved/ sanctioned by the Government, whichever is less. The ooligor is also willing to accept all tenns and conditions mentioned in the -Letter of Sanction-· to be issued by the (?overilment. . 4. Now thecondilion' of fhe above ~ritteir obligatlan is ~uch that if the obligors duly fulfill and comply .with' aUthe conditions mentioned in the letter of sanction, then above written bond or obligation shall not be enforceable. But 'oth~rwiseit shall remain in full force and vi~ue. If. a part· of the grant Is left. . urispent after the eXpiry of the period within which it is required to be spent •.the' obligors agree to refund the unfpent balance. along with interest at the rate of . 10% (ten percent): per annum unless it is agreed ·by the-sanctioning a'uthoritYto be carri?d ?ver to the ~ financia.1 year. Th'e amount of grant shall be refunded' along With Interest earereon. .. . 5. The SocietylTrust agrees and undertakes to surrender/pay to Government the monetary value of all such pecuniary or other benefits which it may receive or derive/have received or derived through/upon unauthorized use (such as fetting out premises for adequate or less than adequate consideration or use of the premises for any purpose otherthan that for which the grant was intended) of the property/building or other assets created/acquired/const~cted largely from out of' Government grant. The decision of the Secretary to the Government of India in the ·Ministry of ---------------------------------~---Department of--------------·---------or the admtntstrattveHead of the Oepartmnt concerned shall be final and binding

a

on the SocietyfTrust, in respect of matter relating to the 'monetary mentioned above to be surrendered/paid to the Government.

all

value

6~ The member of the executive committee of the grantee will :(a) .ablde by theconditions of the grants in aid by in the I~tter of sanction and (b) not divert the grants or entrust execution concerned to other institution (s) or organisation (c) al?ide by any other. conditions specfied in the grants ~n aid. the target dates, specified of the scheme or work (s) ; and agreement governing the
~

In the events of grantee failing to comply with· the conditions or committing breach of the .cohditions of the bonds, the signatories to the bonds shall be jolnUy and severally liable to refund to the President of India, the whole or ·a part amount of the grant with int~rest @ 10% per annum thereon.
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7~AND THESE PRESENTS ALSO WITNESS THAT

(i)

The deQisioo' the Secretary to the Government of India in the, M.ini~try of·' Department of~. ': on the' question whether there has been breach or violation of any o.r the tenns and cOnditions mentioned in the sanction letterS:l:taIl-b.e final and binding on the obligors; and . .: The Gove~nment .shall bear the stamp 'duty payable on these bonds.~Q 'pCl be aiJjuated ~Olh 14Ms. .

of

(ii)

sa..

DIe

·In wiln~ss whereof 'thest p~sents have been ~x~cuted as under on behalf of the obligors and day herein above' written in pursuance of the Resolution NO.-Dated . passed by the Governing Body IExecutive Committee 'of the obligors, a copy whereof is annexed hereto as Annexure B,. • .'

Signed for an on behalf of Signature of the grantee. Name of the Obligor Association, as 1. Registration Number of Association registered. 2. Date of Regislration _ __.;_ _ Fl)1I Mailing Address . 3. Registration Authority (RA): __ Telephone Number/Moble No.__ _ Email address (if available) __ ____,..._ 4. Mailing Address of (R.A). Fax No. --. __ 5.Telephone Number/Emaif etc. of R.A .

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fhe presence of) Witn~ss name, address and signature.

(i) (Sign) Accepted for an on behalf of the . President of India
Designation ..
"Date· ,

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Directorate of Film Festivals
Directorate of Film Festivals

.. Ministry of Information and Broadcasting, Government of India Sin Fort Auditorium Complex, August Kranti Marg, New Delhi-110049 Tel: 91-11-26499370, 91-11-26499356 Fax: 91-11-26497214 www.dff.nic.in

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Government of India

Details of Grant-in Aid sanctioned to NGOs/State Government Organizations during 2008-09
No 1. 2. 3. 4. International of India Organization Women Film Festival Society Sanction number & date No.6/3/2009-FFD No.12/3/2009-FFD No.6/20/2008-FFD Dt 31/03/09 No.6/19/2008-FFD No.6/18/2008-FFD No. 6/11/2008-FFD TOTAL Dt. 31/03/09 Dt. 12/03/09 Dt 10/2/09 and Dt 31/03/09 Dt 31/03/09 Dt 31/03/09 Amount Rs4,76,OOO.00 Rs6,OO,OOO.00 Rs1,SO,OOO.00 Rs10,OO,OOO.00 Rs2,OO,OOO.00 Rs74,OOO.00 Rs2S,OO,OOO.OO '1 ~~

Federation of Film Societies of India Kerala Cartoon Academy-Cartoon Animation Film Festival'Anuyug'-09 Pune International Film Festival J.D. Centre for Arts Film Forum North Bengal Film Festival, Jaipalguri

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(Dr EN Sajith) Deputy Director

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