High Value Agriculture Project (HVAP

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Terms of Reference for Baseline Study
1. General Background The High Value Agriculture Project in Hill and Mountain Areas (HVAP) is a market led initiative that seeks to provide income and employment benefits to poor small holder farmers, landless and agribusiness through development and upgrading of pro-poor value chains in the Mid and Far Western Region of the country. Following the Inclusive Business (IB) approach, the project focuses on facilitating mutually beneficial and profitable marketing arrangements between the suppliers and buyers of High Value Commodity (HVC) value chains and inclusion of excluded groups. Based on the newly constructed road corridors, the project is being implemented in Dailekh, Jajarkot, Jumla, Kalikot, Salyan, Surkhet, and Accham; and will expand to Dolpa, Humla, and Mugu as the road extends thereby serving 10 districts of the Mid and Far Western Development Region. Funded by the International Fund for Agriculture Development (IFAD) and executed by Ministry of Agriculture Development (MoAD), SNV Netherlands Development Organisation and Agro Enterprise Centre (AEC) of Federation of Nepalese Chamber of Commerce and Industries (FNCCI) are the implementing partners of the project.

Relying on the approach of value chain development and inclusive business, the project aims to reduce poverty and vulnerability of women and men in hill and mountain areas of the Mid-Western Development Region by integrating the rural poor, especially women and marginal groups in high value agriculture and NTFP/MAP value chains and markets thereby offering them the opportunities for improved income, employment opportunities and ability to respond to market demand and opportunities. As of now, HVAP has selected value chains and developed intervention strategies for some value chains, the interventions of which are about to commence. Prior to implementing the value chain development strategies it is imperative that baselines be established for selected indicators to enable periodic reporting, monitoring and evaluation purposes. Hence, this ToR has been developed to facilitate interested consultant (s) and firms to submit proposals to carryout baseline studies for apples, vegetable seeds, and ginger in the project districts. The study is expected to establish baselines for IFAD RIMS indicators and other value chain specific indicators. Broadly, the baseline will cover socio-economic and demographic conditions, food security, nutrition, assets ownership, and value chain indicators including production, margins, value addition, (primary) processing, and market arrangements inter alia.

HVAP/baseline survey/ToRs

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outcomes. and ginger VC specific indicators. and focus group discussion is required. Undertake required number of Focus Group Discussions. assets. The specific objectives are to:  Develop ready-to-use survey instruments capturing RIMS and VC specific indicators: The RIMS and VC specific indicators are defined and interview schedules have been prepared. ethnicity. The study will make use of following methodology: HVAP/baseline survey/ToRs Page 2 .   Establish baselines on relevant indicators at groups/cooperative level and at broader market level. Objective of the Study The overall objective of this study is to support the project in establishing baselines for selected RIMS and VC specific indicators as reflected in the project log-frame and results chain(s). and services at district level. key informant interviews. Establish baselines on prevalent marketing practices. 4. and economic status of the anticipated beneficiaries and value chains. food (in) security. gender. and finalize those instruments. the consultant (s) is expected to translate. Study Methodology The study will make use of qualitative and quantitative methods to obtain required information.    Run a quick pre-test and make necessary adjustments in the survey instruments (if required). and apple. consultant (s) is expected to submit clean data electronically. and impact level covering (but not limiting to): demographic conditions. Expected Output The consultant (s) is expected to furnish a comprehensive and analytical baseline report that is sufficiently disaggregated on caste. market infrastructures. surveys and other tools to collect reliable information Establish HHs baselines for selected indicators at output. field test. In addition to electronic and hard copies of final report. vegetable seeds.High Value Agriculture Project (HVAP) 2. general agriculture conditions. As a part of developing ready-to-use instruments. nutrition. 3. Key Informant Interviews. The baseline report should be able to report on the indicators as set out into the project log-frame and results chains. A combination of but not limiting to (sample) household surveys.

Desk study: Information on broader socio-economic. 2. 3. narrative analysis. graphs. Sample Survey: It is proposed that a total of 120 respondents (4 clusters or pockets/ VC and 30 respondents/ cluster) will be interviewed for each value chain. HVAP/baseline survey/ToRs Page 3 . the study should make use of proven data collection and analysis tools and techniques to make plausible and inferential estimation of indicators contained in the log frame and results chain by extrapolating the information obtained from sample surveys. 7. Thus the total sample for this study will be 360. and other inferential statements that sufficiently extrapolate the prevailing baseline status of selected indicators. It is advised that a respondent stratification exercise be undertaken in each pockets/clusters prior to the interviews. Traders survey: Using the traders’ survey interview schedule. 6. an analytical report is expected. 5. Focus group discussions: At least one focus group discussion per pockets is advised. service offered and their outreach. moderately poor. and livelihoods indicators be established through the desk study. gender. Based on the stratification exercise. preferably using participatory tools like socio-economic well. Service provider mapping and interviews: Key private and public service providers to be mapped and interviewed. The report should make use of pictures. and ethnicity to the extent possible. and relatively well off). It is advised that dependent variables be correlated and regressed against key independent variable like socio-economic status. Hence.High Value Agriculture Project (HVAP) 1. market. Data analysis and reporting: At the end. diagrams.being. 4. Group/ cooperative interviews: At least one cooperative and few groups should be interviewed in each production pockets/ clusters that will help report on institutional aspects of agriculture production and marketing in the districts. The focus group discussion should be able to verify the information collected through the HH surveys and report on indicators that can’t be done through household surveys. key traders involved in value chains should be interviewed. sample should consist of respondents representing at least three economic strata (poor. The study should be able to describe the number of active service providers.

S/he is expected to have a minimum Master’s Degree in relevant discipline with proven track record in designing and implementing socio-economic research. and reported. baseline studies and/ or evaluation studies and having good depth of understanding of selected value chains and gender and social inclusion. baseline studies and/or project evaluation. Team member (Data Analyst-1): Master’s Degree in Statistics. It is advised that following experts be made available for the study. and/or impact studies is required.High Value Agriculture Project (HVAP) 5. MBA or relevant field with demonstrated experience in socio-economic data analysis using credible tools. The study will follow the rough time line as mentioned below: HVAP/baseline survey/ToRs Page 4 . Team members (Enumerators): Preferably local inhabitants having experience in PRA tools and household survey enumerations. It is the responsibility of the team leader to ensure that Gender and Social Inclusion (GSI) perspectives are also adequately captured in the study. A substantial experience in baseline studies. Tentative time frame The study is expected to commence from third week of August and completed by third week of October. Team member (Technical expert-1): Minimum Master’s Degree in agriculture (preferably horticulture or agribusiness) or related fields with proven experience in market led agriculture development. Fluency in local language and dialects is required. feasibility assessment. Study Team The proposed team should comprise of reasonable number of experts having proven track record in designing and implementing socio-economic research. techniques and software. implemented. Team Leader (Socio-economist and/or value chain expert-1): The team leader is responsible for ensuring that the study is rightly designed. 6.

b. Draft baseline study report d. and report structure. data analysis plan. The proposed team composition can’t be changed during the study period without prior approval from HVAP. Short pre-test report and finalized interview schedules (in Nepali). Mode of payment: payments will be made in the following three installments    30% of the agreed budget as an advance upon signing of the agreement 50 % of the agreed amount one week after the submission of the 1st draft report. Service Provider’s reporting obligations and deliverables The consultant (s) or firms are required to produce following deliverables during the contract period. and meetings. VAT certificate is a must. study methodology (including data analysis design). 8. Final report (digital and hard copies) along with Clean Data 7. Conditions of the Contract This ToR is guided by the SNV Nepal’s General Terms and Conditions Governing Contracts with local capacity builders (LCB Contract). travel. The following evaluation criteria will be used to assess proposals:      Technical strength of the proposal (methodological clarity. Based on the five criteria above. If the applicant is a firm or a company. Remaining 20 % after satisfactory quality check by HVAP after submitting the final report after incorporating the feedback and comments after 2 weeks of receiving the feedback. Shortlisted candidates will be invited for a presentation and interview. the final selection will be made. The proposals will be selected through Quality Cost Based Systems method. approach): 25% Team composition: 25% Experience in similar assignments: 10% Interview: 20% Cost efficiency: 20% (based on financial proposal) Shortlisting will take place based on the first three criteria. workshops.High Value Agriculture Project (HVAP) 6. Prevailing GoN rules will be applied for tax purpose and any conflict arising throughout the study. a. Budget Budget should cover all costs for remuneration. Inception Report along with translated survey instruments. HVAP/baseline survey/ToRs Page 5 . c.

to one the following addresses along with copies of latest tax clearance. Lalitpur. Dead line for submission of proposal Interested consultancy firms or local capacity builders are requested to submit their financial and technical proposals separately in clearly marked sealed envelopes. registration certificate. 8 Itaram.High Value Agriculture Project (HVAP) 9. VAT certificate for private firm or company.O. Lalitpur. The consultant (s) must furnish the detailed CVs with copies of testimonials that justify the academic and professional experiences of the staff proposed in the technical proposal. latest by 1700 Hours. Nepal Phone: 015252977 HVAP/baseline survey/ToRs Page 6 . The proposals have to be submitted. Nepal Phone: 015523444 Or HVAP/ Project Management Unit Birendranagar Municipality Ward no. Proposals can be submitted to one of the following addresses: SNV Nepal P. and a one page organisational profile. Surkhet Phone: 083520038 Or HVAP liaison office Kumaripati. A Quality and Cost Based System (QCBS) will be followed for evaluation. on Sunday 29 July 2012.Box: 1966 Bakhundole.

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