ANNUAL GENERAL MEETING OF PTA The AGM of PTA is an important event of an organisation.

The AGM of an organisation is about accountability, compliance and communication.PTA exists to provide closer links between home and school and it is an excellent way to bring staff, parents and students together socially in support of the school, working towards a common goal i.e. for the betterment of the school. AGM is held at the beginning of the academic year and this is the opportunity for all parents to come along and share their views. It is also the occasion when we elect our new committee of parent representatives from Class 1 to Class 12. The work of putting on an AGM is made easier if we plan ahead. Date, time and length of the AGM are set by the management and the principal. A circular regarding AGM is to be prepared along with the acknowledgement slip and nomination form. This should be sent to all parents from Class 1 to Class 12 and ask them to send acknowledgement slip back confirming their presence so that proper seating arrangement could be made. It is to be made clear that the nomination form should be completed by the interested parents and return in advance. Invitation of AGM of PTA is to be prepared on school letterheads, get it signed by the principal and then to be sent to SMC members and trustees timely. Duties to be allotted to the teachers to conduct AGM of PTA successfully. On the day of AGM, after welcoming and lighting the lamp, minutes of all the PTA meetings held in the previous year to be read out by the outgoing PTA president. This is followed by reading of a Brief School Report by the Principal. The Principal will read out the By- Laws also. Then there will be a session of queries and suggestions by parents. After this session, the chairman will address the meeting and also answers to the queries.

e. from Class 1 to Class 12 had to volunteer to be a part of the committee and if there is more than one nominee then a lottery is to be drawn. next PTA meeting for election of PTA President and Vice-President. Follow up actions to be taken –If Parent Representative of a certain class are not present then we have to follow up for the same. Teacher Representatives will also introduce themselves. Lessons learnt report and recommendations for the future to be submitted. This will be followed by Vote of Thanks and National Anthem. Parent Representatives will introduce themselves and they will be welcomed by the school management.g. The names of the elected Parent Representatives to be noted down on the board according to class and section. Deciding on the further course of action to be taken for e. After this Teacher Representatives of each class will be announced.Next to it will be the election of Parent Representatives. After completion of Election process. . A parent from each section of each class i.

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........................................ Name of the parent..NOMINATION FORM The Class Teacher Class-.................. Respected Madam/Sir I’m willing to be a Parent Representative of Class...........Section-.......... Email ID................................ Name of the ward........... ...... Thanking you Yours faithfully Sign....Section............................... Contact no...................

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Rose buds.ALLOTTMENT OF DUTIES TO THE TEACHERS FOR AGM OF PTA Duties List of nominees And chits. Decoration of Boards.Class and Section wise Dias Arrangement. trays Saraswati Vandana and National Anthem Sign Register Welcoming the Parents Anchoring Minutes of the Meeting Writing of Parent Representatives Name On the Board Refreshment Teachers ‘Name Sign . Mike Arrangement Lamp Arrangements.

and arrangement for lighting the lamp 2. Refreshment 8. Proper seating arrangement 4. Register for entering the name of the parents attending the meeting 5. Proper mike system. A handout ready for parents who may be interested in nominating for positions on the committee 6. Photographer . Rose Buds 7. cordless mikes 3. Garlands. Ma Saraswati’s photo. flowers incense sticks.REQUIREMENTS 1.

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SICA SENIOR SECONDARY SCHOOL NO.2 SCH NO.54 TEACHER REPRESENTATIVES 2011 .2012 TEACHERS CLASS I II III IV V VI VII VIII IX X XI XII .

54 PARENT REPRESENTATIVES (2011 . SCH. Name of the Parent Contact No.SICA SENIOR SECONDARY SCHOOL.NO. Email Class VI A B C D E Class VII A B C D E Class VIIIA B C D E Class IXA B C D E Class X A B C D Class XI A B C Class XII A B C Class II A B C D Class III A B C D Class IVA B C D Class V A B C D .2012 ) PRIMARY SECTION SENIOR SECONDARY SECTION Class/Sec. Name of the Parent Class I A B C D Contact No. Email Class/Sec.

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4. Seating arrangement 9.CHECKSHEET 1. Mike arrangement 8. Register for entering names of the parents attending the meeting 7. 5. Photographer(to be informed in advance) 10. Refreshment(ordered in advance) . 3. Circular with Acknowledgement slip and Nomination form(well in advance) List of nominees received class/section wise Invitation(well in advance) Allocation of duties(well in advance) Handouts for parents who are interested in giving nomination as parent representative 6. 2.

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