Re: What are the matching Po options in AP Invoice Workbench and what is the different b\w them?

there are 2 ways,3 ways and 4 ways matching for PO. In 2-way: what ever you have ordered for the PO you will make the payment for the suppliers in 2- way i.e we will compare two documents PO and Invoice. 2-way matching verifies that Purchase order and invoice information match within your tolerances: Quantity billed <= Quantity Ordered Invoice price <= Purchase order price Eg:Suppose we Had given PO for 100 items ,for that we will receive invoice for 100 items. so that we will make payment for that 100 items. In 3-Way you will compare 3 documents i.e PO+reciept+Invoice. 3-way matching verifies that the receipt and invoice information match with the quantity tolerances defined: Quantity billed <= Quantity received. Eg:Suppose we have ordered 100 items in PO. But we had received only 75 items ,But we had received invoice for 100 items. so, we will make payment for only 75 items. In 4-Way you will compare 4 documents i.e PO+Receipt+Invoice+Inspection. 4-way matching verifies that acceptance documents and invoice information match within the quantity tolerances defined: Quantity billed <= Quantity accepted. Eg:Suppose we have 100 items in PO. Suppers send us 75 items We will do inspection on those items what ever we have received, If 15items got damaged. finally, we are going to make payment to the 60 items only.

We have raised the requisition and PO, and also raised the Invoice and made the payment but did not match with PO. What we need to do with that pending PO ?
1)again mtach PO with invoice 2) Void the Payment, Cancel the Invoice, raise a new invoice and match it against the PO

Can you split an Invoice?
u can split an the invoice workbench window select the invoice and click the split option. Basically You doesn't split the invoice . You split the shedule payment of the invoice . You will get this option when you click the tab of schedule payments of the invoice

Re: What are the types of requitions?
Purchase Requisition is used for making PO

Internal requisition is used for Internal sale order

Re: What are the steps to define a Bank?
there are 3 types of bank account 1.internal 2.customer 3.supplier if ur defining internal and customer bank accounts u need to define payament format. steps ----setup>payment>format 1.payment format describes in which method u want to make payment to the supplier many invoices are to printed in a cheque. the cheque has to be printed after defing this save ur work. step 2 -----setup>payment>bank 1. enter ur bank name & branch name. 2. click on bank accounts 3. select internal 4. give gl accounts cash & cash clearning 5. click on payables doucument 6. define name of doc & attach ur payment format which we defined in step one. 7. give the numbering from where to start. this are the mandatory setup's

Re: What are the types of Invoices , what is prepayment & steps to apply it to an Invoice ?
Invoices can be of many types viz.standard , debit memo credit memo, prepayment , employess expense report, mixed invoices and so on... Prepayment is liek an advance payment to normal parlance prepayment means you have made payment for somethin even though you havent enjoyed the benefit of the same. Frst you have to create a prepaymnet invoce and then make the payment for the saem. when you ll create an invoice for the same supplier a pop up will come which will provide you with the information that one prepayment can be apllied to this invoice. Go to "actions" then "Apply or unapply prepayment" A form will open where in you will have to check the box in the applied section. You can apply the enitre amount in one invoice or multiple invoice.The amounts can be changed as per your requirement.

in payables 11 types of Invoices are there that is 1. Standard Invoice 2. Debit memo 3. Credit memo 4. Expencess report 5. Mixed Invoice 6. Prepayment 7. PO defualt 8. With holding tax 9. Reccuring Invoice 10.Interest Invoice 11.Quick match prepayment : advance payment you make to a suppliers or employee. If you enter Temporary for the Prepayment type field, then you can later apply prepayment to an invoice two types of prepayments are there, namely, temporary and permanent. In case of earlier one. it is treated as advance to the supplier and will be adjusted againest any invoice on or after the settlement date but in case of later one, it is treated as deposit with the supplier.

Re: What are the Accounting Entries in Oracle Financial terminology ?
he Accounting Entries in P2P cycle when we receive the goods. A.Inventory Item: ----------------1.When we receive the goods(for staging areas) Receiving Inventory A/c Dr Inventory AP Accural A/c Cr 2.When we transfer the goods (to sub-inventory) Inventory A/c Dr Receiving Inventory A/c Cr 3.When We create AP Invoice matched to Purchase Order Inventory AP Accrual A/c Dr Liability A/c Cr 4.(a)When we make the payment and follows Reconciliation... Liability A/c Dr Cash Clearing A/c Cr (b)When payment is cleared.... Cash Clearing A/c Dr Cash A/c Cr

OR 4. When we make the payment and we are not following Reconciliation....... Liability A/c Dr Cash A/c Cr And the Final When issued to Dept........ Expencse A/c Dr Invemtory A/c Cr ================================================= B.Expense Item: --------------1.When we receive the goods(for staging areas) Receiving Inventory A/c Dr Inventory AP Accural A/c Cr 2.When we transfer the goods (to sub-inventory) Expense A/c Dr Receiving Inventory A/c Cr 3.When We create AP Invoice matched to Purchase Order Inventory AP Accrual A/c Dr Liability A/c Cr 4.(a)When we make the payment and follows Reconciliation... Liability A/c Dr Cash Clearing A/c Cr (b)When payment is cleared.... Cash Clearing A/c Dr Cash A/c Cr OR 4. When we make the payment and we are not following Reconciliation....... Liability A/c Dr Cash A/c Cr

Re: What is meant by RFQ?
RFQ terms is widely used in Purchasing context,it means request for quotation . This is prepared to request supplier to send his quotation for mentioned items and quantities. Supplier send its quotation to buyer, which

Physical Inventory : Need to freeze inventory transactions. Cycle Count : We cannot have a snap shot Physical Inventory : We can have a snap shot Cycle Count : We can view the qty in the system Physical Inventory : We can not view the qty in system Cycle Count : We cane select the items using ABC analysis.buyer enters into application. hence no history. accrual transactions are immeditely recorded and sent to gl interface. This is also known as "online" accruals.when the items are less & cost is more ex.when the items are more & cost is less ex. hey are two Accrual methods 1 Accrue on Recepit 2 Accre at period end Accre on receipt means that when a receipt is saved. ect if we enable rfq at the site level we cant riase a qfq from that site. Accrue at periond end means that when a receipt is saved. Cycle Count : Recount is possible Physical Inventory : Recount is not possible. the accrual transactions are not immediately recorded and sent to gl. Physical Inventory : It is done for all the items. . instead the accounting entries are generated and sent at the end of the month by running the Receipt Accrual-Period End process Re: what is meant by accural report? it consist of ? Re: How to make an Item as a Stock Item but not for Sale.diamond catalog rfq --. there are three types of rfq standard rfq--.nuts .bolts. Change the Item Attributes to Y for Inventory Item/Stockable (Inventory Tab) and N for Customer Ordered/Customer Orders Enabled (Order Management Tab) Re: define the difference between cycle counting and physical inventory? Cycle Count : Periodic counting of inventory items at regular intervals Physical Inventory : Counting is done once / twice a year Cycle Count : We can schedule the count Physical Inventory : We cannot schedule time purchase bid rfq --. Physical Inventory : No recount. Cycle Count : We can maintain recount history. Cycle Count : We need not to freeze inventory transactions.

C items twice. theft. and D once. The reason an A item is counted more often than a D is not because of Value $$. of a $0. A company may choose to count all their A items 4 times a year. A cycle count finds those flaws and offers you a chance to correct them. Often used by banks to audit their investment into your company or to simply reset your stock levels so that inventory is correct and customer service is not impacted by wrong information.C. is the receiving dept. Lastly. counting items on the inbound.Cycle Count : Adjustments can be procesed on approval. yet because it is subjected to your processes a lot more. Those are mere bi-products of a cycle count. it is NOT intended to ensure your inventory accuracy or fix your on hand quantities.D classification. If your counts fall with in those tolerances.B. Physical Inventory : Can be done using adjustment concurrent A physical inventory is done once a year to check and correct the accuracy of your inventory. are they marked correctly.01 part that we stock THOUSANDS of? NO! So we identify those tolerances. A cycle counts purpose is to find systemic problems. IF they fall outside of the tolerance you have a MISS (bad thing). There are always going to be acceptable levels of tolerance. Are you pulling parts correctly. A cycle count filters through your inventory over a course of a year. is a bill of material correct. there is a very high probablility that your inventory accuracy on the D item will be as accurate as your A. you constantly test it (via Cycle Counts). B items 3 times a year. All inventories will have different classification of products called A. The theory behind the Cycle Count is to monitor your systems (processes and proceedures). is paperwork being processed. a good cycle count has a Hit of Miss criteria. and you apply that same exact process to an A item as you do a D. These classes are defined by the criticalness and movement of a product where an A item is high dollar / high mover. Problems researched and solutions . Assuming you have a very solid system/process. do we really care if we are off by 1 or 2 pcs. even though you only counted it once in a years span. you have a HIT (good thing). and a D item is something that is identified by the dust it has on the shelf. Simply put. and a hundred other things that could possibly cause your inventory to go out of balance. are product bar coded correctly. Misses are investigated.

printing report for the qty variation between physical and system qty 6.system snapshot 3.posting the adjustment with appropriate transaction type and transaction account Differences in CC and PI: CC .Used only to define items. Yes. PI . Yes it is possible to have multiple IMOs but not recommended. Conducting the stock count process remains same in CC or PI on a broader level. One IMO is Must. Now it is not mandatory to conduct the CC or PI yearly once or once in six months or 3 months so on and so forth.You execute the CC programs and take the system snapshot as on date. .approving the qty varaitions 8. for each item in the list and subsequently take system snapshot.It is stock count method where you select items in an inventory org or subinventory/subinventories. the process is functioning and the system is good.entering physical stock qty 5.It may lead to confusions. The organization that contains your master list of items.It is stock count method where you select item or list of items which have to be counted.and We can define more than One (IMO)Item master Org Item master orgnization is vertual organitions where no transaction will be carried out. 1. By performing ABC Analysis you group the items and perform the CC for each group or collectively.printing report of system snapshot without item qty 4.Now you can select the items either by manually selecting for each CC or by creating item groups using ABC analysis. Later you either manually enter the physical qty or import the physical qty using interface program.secured. Then you execute the generate tags program to create unique tag no. Then you manually enter the physical qty against each item and find the variance and finally pass the adjustment on approval. this is purely the decision of the business (client). Basic idea behind conducting Stock Count thru Cycle Count (CC)or Physical Inventory (PI) remains the same of streamlining your inventory. Re: what is the purpose of item master organisations? can we define more than one item master? In IMO we can define and Maintain items.recounting the item quantities in case of variation above tolerance level (optional) 7. THEN as a final measure you would schedule the MISS for a future cycle count. say in a couple of weeks to ensure the fix the items for the count 2.Both processes.

9 version.Re: Wanted to send the Notification to the Supplier by e-mail. He can also see the reporting positions. enable the email check box and enter the Supplier mail id. Y has a second assignment for a different position . At supplier site. The structure of the person tree depends on whether you are using an assignment-based or person-based supervisor security profile . In addition to above You can send the PO after creation or approval by Use the PO Summary>Tool>Communicate functionality to send the PO to any one by Email Address. X cannot see the positions below the position for Y second assignment. X can see this assignment. Ensure that the length of the email id is less than 50 characters as per 11. Because assignment-level security is disabled. mention the email id or on the PO when you click on 'Approve' Button. You can also have supplier role setup in iSupplier through which you can send the emails to supplier without any customization in Oracle Workflow Re: What is the different between 11i and R12 in oracle ? •Multi-Org Access Control •Ledger and Ledger Sets •Subledger Accounting •Tax Engine •Intercompany •Bank Model Re: How do i generate Taxes when i'm doing Return To Vendor Transaction? There is one option in the supplier for automatic credit memo when we reverse the grn Re: What is meant by Position Hierarchy and Supervisor Hierarchy ???? * Position Hierarchy : X can see the position below him in the hierarchy . the application uses assignment or supervisor attributes to build a person tree with the manager at the top level.5. a form opens. The person tree shows the direct reports for the manager and also any direct reports at lower levels of the hierarchy to which the manager has access. ** Supervisor Hierarchy : This means that when a manager logs on to Oracle HRMS.

For this. ORG_ID.Re: Can i assign a supplier type of bank account to more than one supplier ? Yes. wire---A payment method where you pay invoices outside of Payables by notifying your bank that you want to debit your account and credit your supplier's account with appropriate funds. ORG_ID Re: Payment Methods? batches. VENDOR_ID. The employee met only 5000 .. LINE_NUMBER. we have to enable the "allow assignment to multiple suppliers" option at bank account level. VENDOR_SITE_ID.we can assign the supplier bank account to more than one supplier. DIST_CODE_COMBINATION_ID. Re: I paid 10. >A Trading Partner can be a Seller (supplier) or a buyer(customer) for the organization.000 Rs in advance to the employee for meeting his expenses. TERMS_ID. GL_DATE. In R12 the bank model is totally changed.organisation makes payment through e-commerce gateway. INVOICE_AMOUNT. LINE_TYPE_LOOKUP_CODE. ACCOUNTING_DATE. INVOICE_LINE_ID. Instead called as "Trading Partner" (naming convention). INVOICE_NUM. ACCTS_PAY_CODE_COMBINATION_ID AP_INVOICE_LINES_INTERFACE Important Columns are: INVOICE_ID. > Banks are at LE level unlike OU level in 11i > There is no concept of supplier or customer. AMOUNT. give the important columns? Interface Tables are: AP_INVOICES_INTERFACE Important Columns are: INVOICE_ID. > A bank can be used for both AP and AR or any of these modules. INVOICE_TYPE_LOOKUP_CODE. Hope this brief points can help you. Re: Which interface tables are used for Invoice Import . > Centralized bank model. INVOICE_DATE.they send file to bank and bank makes the payment to the suppier. electronic--.

where are we importing from?? To import the expense invoice details from 'Expense report' window to 'Invoice' workbench. Once we enter the expense details in expense window we need to generate one standard invoice based on the expense information. Re: What is meant by void payments? void means useless.You can enter this if the supplier site is a purchasing site. If you want to use the Pay on Receipt AutoInvoice Program to automatically create invoices based on receipts you enter for this supplier site. to create std invoice from expense report we need to run the 'Payable invoice import program' (parameter source as 'Expense report'). Re: What is the difference between Operating ID and Org.whereas quick payments are made thru EDI/EFT or inside clearing or bank transfers in a batch Re: Why shud we run Expense report import programme in AP. Expense report is also just like another source (internal). without invoice we can't make a single payment in application. Re: What is meant by pay on receipt auto invoice? Pay on Receipt. When option is enabled. void payments restrictions .expenses and the remaining 5000 he has to retern to the company. so when u void a payament payables automatically reverses the accounting. This is a feature of AP to PO cycle. How will you define it. Employeer is defined as Supplier in expenses so we need to create Credi memo for that remaining 5000 amount. Unless we can't convert the expense report as std invoice we can't pay to the emp.. Navigation : Payables->Supplier->Supplier Sites->Purchasing>Self Billing [DFF]. Invoice will be created automatically at the time of receiving goods/receipt creation. As it's a std application feature . u can use void funtion after payment of invoice. ID. enter Receipt. Org_id: to represent Operating Unit Organization_id : to represent Inventory Org –confirm Re: difference between manual payment and quick payment? Manual payment is used to pay the invoices manually using out checks.

for the amount of interest calculated on the overdue amount of an oirginal invoice. these types of invoice cannot be manuaaly created.Legal Entity Level AP. Re: different phases of aim methodology DIFINATION PHASE OPERATION ANALYSIS SOLUTION DESIGN BUILD TRANSITION PRODUCTION Re: purchasing and payables done at what level? means operating unit level or SOB level? The modules like po. AR. 2. for the overdue period. 2. 3. 6.-------------------------1. partially paid in adjestment period what type of adjustment we will do? interest on income will come in adjusting period Once Calander is set for 12 months we cannot change it. Re: What are the different types of Value sets (or) Validation types ? The Validation type are 8 types 1. Purchasing .Business Group level GL. when payment got clearence from bank 3. 5. 4. FA . when payment paid by third party. are come under operating level this modules are also called multiorgmodules because this modules table have column ord_id and have multiple organization information. If you change one "C" you will have problem in SOB. when the related invoices has prepayment to it. _all is last we can identify is multiorgtable Re: purchasing and payables done at what level? means operating unit level or SOB level? HR .Inventory Unit Level Re: What is Interest Invoice and how it can be created? Created automatically by payables. 4. Idipendent Dependent None Special Table Pair .Operating Unit Level Inventory .

Give details of transfer date & transfer amount . *Similarly. 3. In 11i: -------* We should have 2 different responsibility.Multi-Org Access Control. To Do: 1. Click on 'Create' button. say.. ie. There is an option called " Bank Account Transfers". Transatable dependent Re: What is the purpose of MO: Security Option profile option ? MO:Operating Unit Profile Option is used to Link Responsiblity with Operating unit. sitting at a single responsibility without changing the responsibility. This can be done. * Now the user can access two different OUs and make payments. will login to the OU2_payables manager responsibility and does the payment. Translatable Indipendent 8. Re: How to transfer the funds between internal banks In Cash Management Module u can transfer funds between internal banks In R12 Cash Management module. Cash Management > Bank Account Transfers 2. Payables manager resposibility.OU1_payables manager & OU2_Payables manager. Example Case:Payment manager wants to pay for 2 different OUs. through which you can do fund transfer between two internal banks. I hope it will help you.7. * These responsibilities has to be assigned to that particular user (Payment manager) * That particular user (Payment manager) will login to the OU1_payables manager responsibility and does the payment. In R12: ------* Create only one responsibility. * Assign this responsibility to the user (payment manager) * Define a 'security profile' in HR in which you will attach the OUs that needs MOAC (Multi-Org Access Control) * Now go into the " MO: Security Profile" option and attache that 'security profile' at responsibilty level. MO: Security Profile option is used to enable "MOAC" .

Open payables Period . Re: What all elements is set for the Responsibilities ? data group requst group menu Re: Can I find out which invoices are matched to a PO? To find Invoices(more then one) to a particular PO going by screen would be tedious. discount taken 3. This can be done by a simple SQL on AP_INVOICES_LINES_ALL where po_header_id is equal to the PO in question. control payables periods. As the balance in this account reflect the Profit and loss of company. This should list all the invoice lines. Re: What are the mandatory setups in AP? there are nearly 7 to 8 setups which are mandatory financial options ---. Apply. Set up Payables Options 2.RETAINED EARNING IS AN ACCOUNT WHICH BELONGS TO FUND BALANCE QUALIFIER. prepayment if u r not using INVENTORY OR IF THE OR IS NOT HAVING MULTI ORG STRUCTURE THIS IS OPTIONAL payables option. Supplier (Site level information) 4. payment terms distrubution are also optional u can carry work with out defining.4. There are several mandatary steps in AP 1. Bank 3. Re: Why Retained Earning Account is necessary for the set of book creation while implementing oracle new business. Enter the Destination Bank Account Number 6. Enter the Source Bank account Number 5. bank format.AT THE TIME OF YEAR END CLOSING WE NEED TO TRANSFER THE DIFFERENCE BETWEEN REVENUE AND EXPENDITURE TO RETAINED EARNING ACCOUNT then where the difference of Earning and expenditure will go. liability 2. HI. supplier & bank. This account is also called as Profit and Loss account (P&L).where we define the mandatory accounts 1.

or the Document will be returned to an Incomplete status and a notification will be sent to the Approving employee.5. they are easy to maintain and allow you to define approval routing structures that remain stable regardless of how frequently individual employees leave your organization or relocate within it. Employee or Supervisor relationships. you define your approval routing structures as you enter employees using the Enter Person window. Distribuation Set Re: What difference between position hierarchy and Employee Hierarchy ? in Oracle there are 2 types of approval heirarchies which are as follows: 1. Position Hierarchy If you choose to use position hierarchies. Employee/Supervisor approval hierarchy Employee/Supervisor approval hierarchy uses the employeesupervisor relationships. For example when you enter an employee in HR you will also enter his supervisor. The job will then serve as the tie to the Approval group. To implement this form of approval routing. we mean position that are attached to employees. If no Supervisor is able to be located and the jobassigned to the employee does not have Approval Authority. 2. 2. 1. and based on the approval limits from the Approval Group. Payment Method 7. so when a purchase order exceeds the limits of the position. you must set up both jobs and positions. Purchasing utilizes positions as a roadmap to determine how and where documents will be routed once the approval process has been initiated. While positions and position hierarchies require more initial effort to set up. In this case. Payment Terms 6. you need only to define jobs. the purchase order is forwarded onto the next position in the Hierarchy. the Document will either be Approved or Forwarded to the Employees’ Supervisor. Position Approval hierarchy Position Hierarchies are hierarchies that have a position relationship. stating . Once all positions have been created. Each position has approval limits.'No Approver . then the Approving employee must enter a Forward-to person.Now in PO if the employee is a buyer then approver will be his supervisor. It is first necessary to have created all positions that are going to be used in the system. If you choose to use employee/supervisor relationships. Purchasing does not require that you set up positions. By position. it is necessary to build the position hierarchy.

support to Post Productions for particular period. BR10. 3.Definitions phase in this phase the project team plan the implementations project and the project team oraganised.payment batch will pick up standard invoices as well as debit memos created for the same supplier site. UAT will done. the invoice still shows the orginal amount to be paid.P. Enable Allow Zero Payment checkbox at the bank account level first. What is Invoice Variance in Accounts Payable ? . goes to LIVE Find data migrations.BP80.TE50 to be prepared 5.kick of meeting between superuser.key user and Imp team.Operations and Analysis Phase AS IS STUDY AND TO BE STUDY DO DONE and GAP is defined BP40.Found' Re: What is Zero-Payment in AP There are certain cirumstances wherein we record a debit memo to reduce the laibility.(as per customer discussion) Re: What in Invoice Variance in A.TE20. At the time of GL transfer it will also get reflected for that specific liability account. to correct this position we make a zero payment and account is nullified.RD50 AIM's Docs prepare.Business Requirements Map to Applications. 6.BR30. It may happen that invoice amount is exactly equal to the debit memo amount so at the time of payment confirmation there will not be any amount to pay but still it will be registered as a zero payment to track the accounting entries in the payable accounting. 2.RD20.MD70 to be prepared.Build Phase Develop the development instance and Test instance such as BR100. (What ever may be the reason) though the payable balance decreses. sucessfull done in UAT. Re: Can anybody tell me. 4.Solutions design.RD10. What is the Implementation Process? Implementations process as follows: is just introductions phase. In order to do this we need to enable Zero payments Check box at Bank Account Defnition.Transitions Testing done in test Instance CRP will done. High Gap level find out and full fill the GAP to done Workround and Customaizations.

There are 6 Flexfiled Qualifier. The short name for the program is POXPOIV. which automatically creates invoices in Oracle Payables and matches them with PO's automatically for the received amount. Other values are Cost center segment. for a given period[may be monthly.Invoice Variance is the difference between the Supplier Invoie and a mix of PO and GRN. toh=gether makes Invoice Variance. and the Invoice Qty. Management Segment 6. They are:1. Re: what is a flexfield qualifier ? A flexfield is made of segments and oracle identifies if particular segment in the accounting flexfield is an account segment or a company segment. Secondary Tracking Segment Re: What Transactions are captured in Oparating unit level and What at Inventory org level ? OU 1) 2) 3) level: AR & AP invoices PO Sales Order Inventory Level: 1) Material Transactoins 2) Receiving Transactions Re: Please explain: • Automation of Accounts Payable activities (Evaluated Receipt settlement) Pay on Receipt (also known as ERS (Evaluated Receipt Settlement) or Self-Billing) is an Oracle Purchasing concurrent program. secondary tracking segment. Cost Center Segment 2. What does it mean is that when a supplier's invoice is recorded in the system. based on some predefined values called as flexfield qualifiers which are assigned to the segments to look meaningful for defining the accounting flexfield. Hi All In Release R12 .quarterly or annualy] in order to analyse the past trend and to use for budgeting/forecasting purpose for a particular center . Any difference between the purchase price in PO and Price in Supplier's Invoice. Eg: Account segment uses Natural Account segment and the company segment uses Balancing segment are mandatory for defining the accounting flexfield. Inter company segment. Intercompany Segment 5. Natural Account Segment 3. Balancing Segment 4. system automatically compares it with the Price of PO and the Quantity of GRN. The Concurrent program Name is : “Pay On Receipt AutoInvoice” Re: What is the use of Cost center Cost center is useful to determine the total cost of a particular dept/biz center. plus the difference between the GRN Qty.

The variance is calculated between the invoice and either the purchase order or the receipt. So. same operating unit have One branch at Delhi and another one at Mumbai. If this is not a constraint and ok with the business. Re: what is MD050 & wat specifications are included in it MD050 is functional document.e.this variance is calculated between the invoice and either the purchase order or the receipt. or MD50 technical consultant will prepare MD70 MD50 -------> MD70 Re: What is PO rate variance Gain/Loss ] this account is used to record exchange rate variance gain/loss for your inventory items. When ever customization require or any new updates comming for intract with 3rd party applications then only you need to prepare MD050 document.Re: What is the use of pay group in AP? Pay group used to payment to selectd supplier . These accounts are not used to record variances for your expense items. company will atteched Employe Pay Group wITH all Employe . then one operating unit can be used for both the branches. it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches. depending on how you matched the invoice. depending on how you matched the invoic Payables uses these accounts to record the exchange rate variance gains/losses for your inventory items. An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data? If both Delhi and Mumbai branches are within one operating unit. if the business wants to segregate the data and have a control on the same. for example : company have one Paygroup (Employe)for Salary . I. . when Accounts will pay claims etc TO employe Then Account Will Select only Employe Paygroups then System will Selects all Validate Invoice of Employe for Payments Re: Is Operating unit have branches in different location. then they have to go for two seperate operating units. But. though it is possible to have as many branches as required within the same operating unit. then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa.

3.Its prevents the payament for unvalidated invoices. Re: What is a Hold? Explain the types of Hold Hold is term payable manually apply. to prevent invoices from payament. AR. inspection required 1. d)Invoice Unvalidated. There are 3 types of holds..OM and INV? What are Interface table in AP.AR. standard receipt 3.If the amoount exceeds the invoice amount limmit. Direct delivery The material direct come to sub-inv. 1. then the invoice is prevented from payament. Direct delivery 2. Payables calculates these amounts during Payables Invoice can hold payament on invoices by placing holds on one or more schedule payments. inspection required 1st it will inspect then store in sub-inv Re: Can you hold the partial payment if yes then how? Yes We can Hold Partitial payment.GL ? AP INTERFACE TABLE: 1). sulpplier Hold . Hold on Partial payment can be applied using "Schedule payment" SPlit the payament into two. schedule payament Hold. 2). 2. Invoice Hold.It holds the unmatched invoices i.AP. c) Invoice Amt Limit.Any exchange rate variance for your expense items is recorded to the charge account of the purchase order.PO. Re: What are all the standard interfaces in the GL. AP_INTERFACE_CONTROLS. Unvalidated are those invoices in which the distrubution amount does not match with the amonth entered on work bench.e if the invoices do not match PO Or PO recipts the invoice is prevented from payament. AP_INTERFACE_REJECTIONS 3). Here 1st come to stagging then inv can manually apply one or more holds on invoice name by using the invoice hold tab on invoice work bench 2. b)Hold Unmatched invoices. or If the tax amount does not match. AP_INVOICE_INTERFACE .It holds all invoices relating to the supplier name where this optiuon is defaulted. Receipt routing are of three types 1. Re: What is meant by receipt routing? Means how the material will receive by the Organization.In supplier site ypu can defaualt the foloowing holds a)Hold all invoices. this way one line can place hold the other one made payment.

3). The two major parameters are : The level at which balance sheet is prepared. GL_BUDGET_INTERFACE GL_DAILY_RATES_INTERFACE GL_IEA_INTERFACE GL_interface GL_INTERFACE_CONTROL GL_INTERFACE_HISTORY Re: On what basis you will define accounting structure The accounting structure is defined considering different parameters. 5).. 4). BR-30 Mapping Document TE-40 Test Casess(Unit Testing .. 9).. 4). . AR INTERFACE TABLE: 1). Re: whichever documents prepaired by the FUNCTIONAL CONSULTANT while implementing project by using AIM Firt Preparing The RD-20 Doeument RD-20: Business Requirement gathering (Like this Document Questioner) MD-50 This Module Disign Document. AR_PAYMENTS_INTERFACE_ALL AR_TAX_INTERFACE HZ_PARTY_INTERFACE HZ_PARTY_INTERFACE_ERRORS RA_CUSTOMERS_INTERFACE_ALL RA_INTERFACE_DISTRIBUTIONS_ALL RA_INTERFACE_ERRORS_ALL RA_INTERFACE_LINES_ALL RA_INTERFACE_SALESCREDITS_ALL GLINTERFACE TABLE: 1). seeded information means default information in oracle applications.. 2). 6). 5). BR-100 Setup Document Re: Why should we run "Replicate seed data" program?? If we runs replicate seed data program all the seeded information will be reported to new operating unit. AP_INVOICE_LINES_INTERFACE. 3). 7).Integrating Testing..4).this could be provisional as well as net. 2). The levels at which profitability has to be tracked .. 6). 8).

1300 where 1300 is a expenditure account.111. the process of selecting the best is know as quotation analysis.000. .111.1241 where is 1241 is a liability account. account. 1)If you enable "Balance": It will replace the Balancing Segment level only while generating an accounting entry for distributing the invoice. 02. Now in distribution line you have given the accounting code combination as 02. Balance : The liabilty account for balancing segment value take from invoice distribution & rest segment values will take from invoice header Account: The libility account for account segment value takem from invoce header & rest segment values will take from invoice distribution.Then this will be an inter-company transaction.111. you might want to use aotomatic offset method to keep your payables transactions accounting entries balances.Re: what is the difference between balance. 3)If you enable "None" then the accounting entry for the above example will be as follows: 02.1300 Dr. 01.000. you have raised an invoice to purchase stationary for company two (02)and your default liability account is 01. none (automatic offset methods)? Automatic offset method: If you enter invoices for expenses or Asset purchases for more than one balancing segment. when we place RFQ quotation analysis = after getting the quotation from different suppliers we select the best quotation . Re: What is meant by quotation and quotation analysis? quotation = is a statement consisting of current price of the commodity which the supplier will be sending to the organisation.1300 Dr.1241 Cr.111.000. 02.111.1241 Cr.111.000.1241 Cr That means nothing will be offseted at any segment in the accounting code combination. For example.1300 Dr. Now an entry will be generated in GL as follows: 02.111. None : The liability account for all segment values take from invoice header.111.111.111. That means this option will automatically offset the all other segments alongwith the balancing segment in the accounting code combination without effecting the account head.000. 2)If you enbale "Account" the entry will be as follows for the above example: 02.000. That means this option will automatically offset the Balancing segment from the default segment 01 to 02 in your liability account.

Re: What is Profile ? Profile is a option which will change the way of application running we can set the profile value at 4 level 1. So we have to increase the balance of the customer. In Payable we are receving the material from supplier. Site level Responsibility level Application level User level User level is top most level 1. so we have to pay the amount to the supplier. 3.Re: In Accounts Payable credit memo and debit memo are entered with -ve amount but in Accounts Receivable why credit memo has -ve amonut and debit memo + ve? In Oracle terms credit memo and debit memo decrease the liability and they are applied against an invoice. If we want to increase the liability in payables either you have to create a seperate invoice or do some workaround to achieve it through DM/CM. In AR module. we send a memo to the supplier is called as debit memom or supplier send a memo is called as credit memo.SITE : If we set the profile at site level that will applicable all the user 2.RESPONSIBILITY : If we set the profile value as responsibility that will applicable to the users who are . 2. both of the reducing our liability. either we may forgot to added a freight charges or some other thing. in case supplier has send the good more than what we order at the point of we have to return the goods reduce the accounting balance. 4. IN Receivables the concept is pretty clear as credit memo has -ve amount and debit memo is +ve. we are selling the product to the customer. so we add debit memo in case we charge more than the product value so we have reduce the amout. The only difference is credit memo is initiated from supplier end Debit memo is initiated from our end.

IT LISTS AL THE PAYMENTS. When you enter a PO Default invoice in the Invoice Workbench. application. INVOIVE VALIDATION REPORT---> IT VALIDATES ALL THE INVOICES INVOICE ON HOLD---> IT WILL SHOW ANY HOLDS. Payables prompts you to enter the purchase order number and automatically enters the supplier name.having access to the specific responsibility. SUBMITT PAYABLES ACCOUNTING PROCESS-----> THIS REPORT LISTS TRANSACTION WITH ERRORS. If user having access to site.application and responsibility then responsibility will overwrite the site and application 3. responsibility and user then user will overwrite site. SO THAT U CAN REMOVE THE HOLDS AND DO REVALIDATION. supplier number. CHECKS FOR PAYMENT BATCHES ---> RUN FINAL PAYMENT REGISTER . application and responsibility Re: What reports should I run before closing the period? BEFORE CLOSING A PERIOD IN PAYABLES U NEED TO RUN THE FALLOWING REPORTS. IF ANY FUTURE PAYMENTS ARE THERE ? --------------------------------RUN UPDATE MATURED FUTURE PAYMENT ----->THIS WILL CHANGE THE STATUS TO Negotiable . When you choose the Match button. . and the purchase order currency for the invoice currency. DO THE RECONCILIATION PROCESS ---> WITH CASH MANAGEMENT TRANSFER TO GL --> TRANSFER TO GL CLOSE THE PERIOD AND OPEN FOR NEXT PERIOD Re: What is difference between match and quick match? PO Default : Enter PO Default as the invoice type if you know the purchase order you want to match to.APPLICATION : If we set the profile value as application to the user who are having access to that specific application if user having both access to site and application level then application overwrite site level 4. but you do not know to which purchase order shipments or distributions you want to match. If we set profile value if user having access to site. supplier site.USER : User is a top most level. Payables will retrieve all purchase order shipments associated with the specified purchase order. You can then match to any shipment or distribution.

At Job/ Schedule Release . and yet differ greatly in terms of their uses and evolution. EFT systems have grown so large that they permeate nearly all aspects of modern business and employment. several consumer-oriented wire transfer services that will allow you to transmit money over great distances without holding an account with any bank. Instead of the receiver's bank using a paper check to initiate a transfer from the sender's Payables prompts you to enter the purchase order number and automatically enters the supplier name. Traditionally. for an individual (or business entity) to conduct a wire transfer. Read more: Wire Transfer Vs. EFT | eHow.QuickMatch: Enter QuickMatch as the invoice type if you want to match an invoice to all shipments on a purchase order. Generally the sending and receiving banks must hold reciprocal accounts with each other. While wire transfers have long been and continue to be a reliable and popular means for transmitting large sums of money. or Clearing House Interbank Payments System (CHIPS). and the purchase order currency for the invoice currency. 1. EFT has become so popular that even the IRS now accepts electronic payments online for both individual and business taxes. The most popular example of this type of service is Western Union. Wire Transfers A wire transfer is simply a transfer of money between two banks through a secure system such as Fedwire for banks within the Federal Reserve system. often at higher fee rates. but the use of a third bank (and thus the payment of additional fees) that holds an account with both may be used. Re: What is the difference between Electronic fund transfer and wire? Wire transfers and Electronic Funds Transfer (EFT) systems are similar in many http://www. Electronic Funds Transfers EFT systems simply take the traditional paper check transaction cycle and bring it into the Digital Age.ehow. There are. 10 & 20 will be other than OSP operations. Payables automatically matches to each shipment. a digital signal is generated upon the execution of a transaction and sent through an intermediary known as a clearinghouse.html#ixzz0wKPKLH75 Re: When the Internal Requisition will get generate if I define an OSP operation in sequence 30. You can choose to complete the match or override the matching information. supplier number. When you enter a QuickMatch invoice in the Invoice Workbench. supplier site. which is owned jointly by its members. When you choose the Match button. however. he must furnish his bank with the receiving information of the recipient's bank in order to initiate the transaction. It all depends on how u set the Requisition Creation Time parameter in WIP Parameters' Outside Processing Tab.

BOM & Routing Re: User is trying to post a journal but the "POST" button is greyed out.Purchasable. ex:.It is a Godown where material is stored) Inventory item. 6. 2.It is the item which is available in inventory.Internal order enabled. 1. Re: In R12 How many key attributes and other attributes are there ???? n R12 Total 10 Item Attributes. He might have only given him the right to enter joournals. 3.Process execution enabled 10.Build in WIP.Describes the nature of the item being displayed. Manual Re: What are the master datas in Manufacturing process of Oracle Apps ??? Organizations Subinventory Locators Items Suppliers . item catalogue & item type ???? Item Category is grouping of items. code(ex:"100-440-0. Item catalogue. where as in 11i it was 8 item attributes. etc) . Machine. 7.Transactable.ASLs .List of items available for purchase.What could be the problem? we need to enable the journal approval button after approval of general then button will be enable System admin might have not given him the right to post a journal. (Inventory .Reciepe enabled Re: What do u mean by item category .Resources (Man.Stockable.BOM allowed.Optional BPA . Re: What is the manufacturing part number ?????? A manufacturing part number is a unique identifier of a part manufactured in an industry.Sourcing Rules . Re: What is the difference between expense item and inventory item ???? Expense item.Department .It is the item which is not for sale. 4.2. At Operation 3.Invoice enabled. Item type. 8. 9.750-3434-A") .Customer order enabled.

g A for PO. let us suppose ur organization location is in INDIA and in US then ur financila calender is going to be diffrent then u have to create 2 set of books for this .stock locators.item catalogs. Purpose.if ur company is in different location then ur set of books is going to different .AP and B for OM. I hv one more warehouse or say plant.system items and oracle service item flex field Re: How do you identify model Type and Option Type BOM in Bill of Material Pages? You define this in Inventory while defining item master and not in BOM Re: Types of Calendar? where we are define it? . how? Yes we can . Do I need to perform any additional setups? Please Suggest.Allows you to search for items through these relationships. Item cross Relationship. whereas another operating unit is looking after OM as well as receivables.It is the relationship you establish between an item and some entitity like old item numbers. I could not get the reason for having diff OU for Purchasing and OM seperately.AR) and internal sales order setup has to be done between OU A and OU B to transfer the raw material required for manufacturing .sales orders.These relationships are for inquiry and reporting purposes only. Anyway if this what is required.AR respectively. Re: If i want to map a organization structure.item categies. Then dispatchign can be done from B OU (mfg warehouse) Re: What are the Inventory Key flex fields? account alias. then this can be created as seperate OUs e. Can we maintain 2 sob's for one company. supplier item numbers. where i hv 1 operating unit that is looking after only purchasing and payables activities. Wiil it be solved by setting up purchasing at one OU and OM at another OU.accounting flexfield in oracle financials have multiple structures. where i am manufacturing & despatching the goods.Re: What is the item relationship and item cross relationship ???? what is the purpose of it ????? Item Relationship. Also MFG & dispatching warehouse can be setup as inventory organization in B OU (OM.

transact the quanity but subinventory transaction doesn't have these steps Re: How many type of BOM are availabe? 1)Model 2)Option class 3)Planning 4)Standard 5)Product family Re: i have around 10 organisations in our instance . However. then it should be approved automatically. allocate the quanity and 3. where as a move order requires and approval depending on the set up that we provide during inventory organization set up. Making use of it you can restrict org access to a particular user. This functionality will restrict the responsibility at organization level In Release 12. . sub inventory transfer: ->we can transfer material between sub inventories ->we can't cancell the SI transfer ->we can't track the transaction move order transfer: ->we can cancell move order ->we can track the M O ->we can set approval process in Mo transactions we should follow three steps 1.prorate calendar in FA Acounting cal in GL Transaction cal in GL Worday cal in INV Accounting Calendar&Transaction Calendar are in GL. Re: What is difference between Sub inventory Transfer and Move order Transfer? For Sub inventory there is no ‘Approval’ is required In Move order Transfer we can transfer Material in steps that we can’t in Sub inventory Transfer. how we can restrict oraganizations access to users . there is an option that if a prticular move order request is not approved within a specific limit. Oracle Apps introduces concept of Multi Org Access COntrol(MOAC). Workday Calendar in Inventory Module. approve the transaction 2. correct. out of 10 mhe has to access /can see only 4 Use Organization access funcionality in Inventory Module. sub inventory transfers are unregulated.

the Org Code and Item Master Org are different. Then this will be the Master Organization. Count items of higher value more frequently than items of lower value. Cycle Count is divided into two primary functions: Analysis and Defining a Cycle Count.Define and Build your Workday Calender(Required) 4.Define Bills of Material Parameters(Required) 6.Define Locations(Optional) 11. Under Inventory Parameters tab. For other Organizations.Assign Resources and Resource Shifts to Departments (Optional) 13.Define Exception Templates(Optional) 3. Re: what setups are done in BOM? There are 19 setup available in the BOM. Column 'Item Master Organization' should have the same value as the Organization itself. ABC ABC Analysis: ABC analysis is a method of determining the value of items in your inventory. You can perform cycle counting instead of performing physical inventory.Re: what is an attribute from which we can distingwish an orgnisation and master item organisation? In Organization Parameters.Define Resources Groups(Optional) 9.Assign Workday Calender to organization(Required) 5.Set Profile Options(Required) 2. Re: Cycle Count? Cycle counting is the periodic counting of individual items in your inventory throughout the year based on their ranging.Define Resources(Optional) 8.Define Simulation Sets(Optional) 10. ranking your items according to a criterion and then grouping items into classes.Define Department Classes(Optional) 7.but only 4 is Mandatory that are : 1) Profile Option 2) Workday Calendar 3) Workday Calendar assign to Organization 4) Define parameter (BOM parameter) 1.Define Departments(Optional) 12. where "A" items are more valuable than "B" items and so on. or your can use both techniques to verify the accuracy of on-hand quantities and values. "ABC" refers to the rankings you assign your items as a result of this analysis.Define Overheads(Optional) .

Associate Overheads with Departments(Optional) 15.Define Alternates(Optional) 16. minimum order quantiy stock or maximum quantity. Reorder quantity is the governed by multiple factors like .Ther are used in reorder planning.Define Standard Instructions(Optional) 18. The significance is to ensure handling of shortages which enables smooth manufacturing. supplier BOD.machine maintenance or engineering projects .with non-standard jobs.14.Define Bills of Material Components(Optional) 17. For example to track recurring expenses . Non-Standard Discrete Non-standard discrete accounting classes can be used to group and report various types of non-standard production costs. an automatic requisition is generated. work orders. Significance. asset non-standard discrete and expense non-standard discrete. Generally standard discrete. We need to assign an accounting class all your discrete jobs.and repetive assemblies associated with production lines are defined. . Lead time. Reorder Point = Safety stock + planned receipts during lead time. you can define and assign an accounting class with a type of expense non-standard to these jobs. if you build subassemblies and finished goods. Standard discrete accounting classes can be automatically defaulted when you create discrete jobs. For example. you can define your accounting classes so that you can separately value and report the costs associated with subassembly and finished goods production. Re: What is accouting class and where is it defined iN WIP? Accounting classes are assigned and used when jobs. such as field service repair or engineering projects. when the onhand stock reaches this point.Define Delete Constraints(Optional) Re: What is Reorder point and Reorder quantity? and what is its significance? Recorder Point is a minimum level of the on-hand inventory stock. Standard Discrete Standard discrete accounting classes can be used to group job costs. Reorder Qty = How much quantuty to be ordered when stock reached below reorder point.Define Change Order Types(Optional) 19.

phantom items are treated just like assemblies except that the phantom item itself does not show up when an assembly is exploded.Items .Subinventory . I have an assembly called 5887M which contains a phantom item called 445-0001. Every schedule for that assembly on that line uses these accounts.Department .Repetitive Accounting Classes Repetitive accounting classes are used to group production costs and must be assigned to each repetitive line/assembly association that is created. etc) . When I add the 5887M to a work order and explode the 5887M . Re: What are phetom item? How are they user in business case? It is the non-stockable item .Optional BPA . Cumulative Total Lead Time The total time required to make an item if no inventory existed and you had to order all the raw materials and make all subassemblies level by level.Suppliers .ASLs . Machine. ERP handles phantom items in work orders in the following .the 445-0001 will not appear in the pick list. Repetitive accounting classes can be automatically defaulted when you associate repetitive assemblies with production lines Negigation is -Work in process-->setup-->Wip accounting classes Re: What are the master datas in Manufacturing process of Oracle Apps ??? Organizations .Locators . The accounts are charged whenever you transact against the line/assembly association.Resources (Man. but it's children will appear.BOM & Routing Re: what is differnce between Tomanufactring leadtime and total lead time and total cumulative lead time? Cumulative Manufacturing Lead Time: The total time required to make an item if you had all raw materials in stock but had to make all subassemblies level by level. The child items of the phantom are blown through and appear as children of the parent item to the phantom. For example.Sourcing Rules .

Define WIP parameters (Req.Define Operation Documents (Optional) There are some many settings are there but 4settings are required for making any transations 1)wip parameter setting 2)wip profile setting 3) Wip account alias settings .Define Shop Floor Statuses (Optional) 11.) 4. As a manufactured item. streamlines the production process and reduces costly labor hours. only Type + Flapper + Rim + tube are baught. Re: If any person ask what you know about AIM? How briefly we can explain b'coz we cont expalin AIM in short time.Set WIP Profile Options (Req. you will notice that the phantom item will not appear in the exploded BOM of the work order. a BOM (Bill of Material) and Routing exist.Define Employee Labor Rates (Optional) 9. 1.way.Define WIP Accounting Classes (Req. Phantom means That which has only an apparent existence.Define Employees (Optional) 8.Define Job/Schedule Docs (Optional) 12.Define Repetitive assembly (Optional) 6.Only get it prepared on the shopfloor for the faster production.) 3.Define Production Lines (Optional) 5. And Production Re: What setups are done in WIP? Below is general WIP set up. ope this post find you well. stocking and issuing. the 4 item will appear and will be consumed not this phantom assembly.) 2. Tyre Assembly ( Phantom) = Type + Flapper + Rim + tube But you never buy it.Define Schedule Groups (Optional) 7. but for production efficiency this item has been chosen to be built as part of the parent process. AIM methodology consists of 6 phases Definition Operation Analysis Solution Design Build Transition. A phantom item will be exploded so that all it's child items will be in the work order. and therefore no longer stocked and issued. This eliminates unnecessary work orders. After the work order is exploded.very imp while running OSP cycle Re: What is work order less Transaction in WIP? . When it will be exploded in the WIP Job.

Define the resources. and change components-and review items under lot and serial number control -Specify lot.which are going to work on it. Define the Departments. Define the Standard operations. This means that only one option under the option class can be selected. Define the Routing.complete the job.Then in Move transaction. In WIP. example. Re: What you about ‘Mutually Exclusive’ in BOM? Mutually Exclusive is applied to the Option Class.this above process make ur final assembly to complete. delete. Suppose client wants to continue a job creation function in other ERP like peoplesoft. serial.SAP but they wants to track inventory in Oracle apps at that we used to go for Work order less completion. Define the Bill. Re: Explain the OSP cycle? . You can do all of the following on the Work Order-less Completions window: -Complete unscheduled or scheduled assemblies to Inventory -Return unscheduled or scheduled assemblies from Inventory -Scrap assemblies from and return scrapped assemblies to any operation -Explode the assembly's bill of material and add. -Create material reservations for assemblies that are linked to sales orders -Replenish production kanbans Re: How do you ensure on and availability are daily base for min max planning? Schedule Min-max planning report daily basis Re: hOW CAN We define bY Product in Discrete mfg By Product can be defined as item in the item master and the same is assiged to the respective BOM with negative quantity. and lot and serial information for assemblies and components.define the parameters and Discrete Job. Re: What are step included to make a final assembly? Define all items in inventory.Work order less completion in WIP helps us to complete the job manually without creating a job.

c) Go to Resource (Button) enter resource creted in step 2.Note that if the routing is on alternate. Oracle Order .only recomended) b) Location (Mandatory) otherwise WIP will have problem. d) Enter Shift ( this is related to the calander for this mfg org). then. Genarally alternate is recomended. You can enter the usase here or at routing level also. try to have the BOM also on alternate. This will be your OSP BOM. 4) Create Operations : a) Name ( like OSP) b) Department ( created in step 3) c) you can enter the resource(s) requried at this operation ( created at step 2. if entered. 3) Create Department but remember : a) Naming like CM (Contract Manufacturing . 6) Create BOM and enter routing created at step 5. Re: What is yield point? It is nothing but how much output we can get from the input Re: What do you mean by Planning Item? A planning item can represent a product family or demand channel. but optional). 5) Create Routing (normal process. then not required. Release the Job. requisition and release will be created automically after the job is released. Its bill of material facilitates master scheduling and/or material planning. remember this is not the item created in step 1) and add the Operation where you need osp service. 7) WIP-->Descrete-->Creat Job and enter the assembly at operation 6. will default at your routing. If the ASL and Blanket is not available then only requisition. provided in item. If the resource if 24 hours available. Pls note that you can attached this OSP Operation at Master routing or can create another routing with an alternate. assembly code. The total component planning percentages on a planning bill can exceed 100%.Let me complete this answer : 1) Create Item and enable the OutSide Processing attribute under Purchasing Tab and apply the Purchasing Template on it and assign the item to manufacturing Organization. 2) Go to BOM-->Routings-->Resources :: Create Resource with following attributes : Resource Name : Item created in step 1 (recomended but not mandatory) Resource Type : Person Charge Type : PO Receipt Outside Processing : Enable it Item = Item Created in step 1 Make cost enabled and enter the OSP account. if the ASL is created and Blanket is available. use only ASL flag is unchecked.

1.Management does not allow ordering of Planning Bills Re: What to mean by Multi Org? what are all the multi org setups? It uses a Single installation to support any number of organizations. Phantom 7. For Operation pull . As if you give PUSH type supply the material will consumed and reduced from sub inventory as soon as u release the job. Bulk 6. . material will be consumed as soon as you do first operation on the job while doing the MOVE TXN. even if those organizations use different set of books. Phantom : Always used against Phantom Items . You can override this default by choosing one of the following supply types: Push. Operation Pull. Supplier 5. Bulk. Bolts etc.5. This supply type indicates that component requirements are supplied based upon their individual supply types.3. Based On Bill: The supply type defaults to Based on Bill.999. Operation Pull 2. Assembly Pull 3. or Supplier Re: What is an ATP and what are there rules? Re: how to give an decimal and fraction quantity in transaction like 1. Setup : 1) Business Group 2) Set of Books 3) Legal Entity post to a set of books 4) Operating unit are part of a Legal Entity 5) Inventory Org are part of a Operating unit Re: What all diffrent type of supply type are three and what are there use? There are following supply types: 1. Bulk is issued in bulk and they are low value item like nuts. Push 4.25. Assembly Pull. Based On Bill The purpose of putting a supply type is how you want system to consume the material is right as described by Navdeepinder above. For assembly pull the material will be consumed when you will complete the assembly.

miscellaneous) but only the prior ones will be used at this point . A resource and usage rate for all scheduled activities is required in a routing. specialist. Service Item or Expense Item. run. currency. Other types are available (amount. This time the Job is Non Standard Job. Scheduled resources can include queue. Non Standard :: When product is returned by the customer for some defects. technician. You need again sent for approval of this purchase order. and move time. Re: you have received excess money from the customer. 1st create a credit memo against the customer invoice and apply the credit memo with this invoice. select the "Refund" in apply . now you want to refund the excess money. Different types of resource can be created to reflect the actual staging or manufacturing resource being planned. In Oracle Apps R12. Then create the customer as a supplier in AP and create a invoice and do the payment. This is called Revision of the purchase order. Re: you have create a purchase order. setup. Mandatory to have routing. BOM etc. etc. what is the set up for that? In Oracle Apps 11i.). schedule or cost an operation for example an employee or machine. 1st create 1 Refund activity called "Customer Refund". it is approved also. You sell this product to customer using OM. Once you revision the purchase order purchase order number will go like this "1201-1". A resource type can be a person (e.g. it is received through RMA and a WO (Repair Work Order) is created to repair it. Non-Standard Job: This is used for Rework.We can enter a decimal / fractional quantity on sales order by ensuring 'OM indivisible' flag checked in the item definition (Physical attributes tab) Re: What is the diffrance between std job and non std job? Standard Job (WO):: For manufacting a fresh product on the shopfloor. Then query the receipt in receipt window. hoe can you do that? Once approve the purchase order u can change amount or quantity. a machine or physical space. now you want to change in the purchase order. and click on the apply button. Re: What all diffrent typw of resources are there? A Resource is anything required to perform. Standard Job: This is used for the manufacturing or Processing of regular Assemblies.

Multiorg also allows you to maintain multiple sets . Re: MIN and MAX number of segments in Chart of accounts ? You can have min 2 if you are not implementing Assets/Project. you may set up a cross validation rule that disallows using department segments with balance sheet accounts b. column and click the Refund attribute button. HR: Security Profile MO: Security Profile GL Set of books name MO: Operating Unit HR: User type Re: What is the order in setting up GL ? Which comes first . 2. Calendar & Currency ? I feel there is no specific order in which u have to define them. system automatically create a AP invoice against the trading partner. they are independent and can be defined in any order. Cost Center & natural Account) Re: If balancing account is not assigned to company & is assigned to department wat will be the effects Then the accounts have to balanced at dept level.(Balancing & natural Account) If you are implementing Assets. 5. Cross Validation rules – Rules that restrict the user from entering invalid key-flexfield segment value combinations while data entry. 4. Enter the required field in the new window. and not at company level in most cases which is desirable to balance account a9t company lev Re: What's the difference between cross validation rules and security rules? a. Click on "Refund Status" button. As you save the record "Refund Status" button will visible on the screen. The multiple Organization architecture allows this by partitioning data through views in the APPS schema. Security Rules – A rule that allows restriction on segment values or ranges of segment values for a specific user responsibility Re: What is the Mondatory profile options used in Multi Org ? Five profile options are mondatory 1.COA.Projects then u have to have 3 minimum segments. E. and save the record.(Balancing. Re: Define the Multi Org ? What is difference between 11i and 12i Multi Org Structure ? The multiorg architecture is meant to allow multiple companies or subsidiaries to store their records within a single database.g.

The difference in multi-org in 11i & R12i is "MOAC" concept(Multi-Org Access Control) MOAC provided the role based access. Re: Accounting methods? Accounting Methods When you set up Payables you choose a primary accounting method. You account only for payments. to perform multiple tasks across different operation units from within single application responsiblity. It is controlled by MO: Security profile. When you create accounting entries. cash or accrual. Attention: Carefully consider these settings at implementation time because you cannot change them after accounting events occur (for example. Implementation of multiorg generally includes defining more than one Business Group. If the org has more than an operating unit (least level) then the org structure can be called as multi-org. The invoice accounting entries generally debit your expense or asset account and credit your liability account. Payables uses the payment date as the accounting date for your expense and cash journal entries. Payables . after any invoice has been validated in your system. You create accounting entries for invoices and payments. you choose a set of books in which you will account for transactions. and do not record liability information for invoices. Payables might also create entries for discount taken and foreign currency exchange gain or loss. For prepayments. Basically the different entities in multi-org are: • Business Group (BG) • Sets of Books (SOB) • Legal entities (LE) • Operating units (OU) • Inventory organizations (IO) Hi.) Set up Payables to create accounting entries in compliance with one of the following accounting methods: o Cash Basis Accounting. The accounting method determines the types of accounting entries Payables creates. For each accounting method. FYI: R12 Architecture itself completely different and changed from 11i. o Accrual Basis Accounting. In the Payables Options window you can also choose a secondary accounting method.of books. The payment accounting entries typically debit your expense or asset account and credit your cash or cash clearing account. shared services.

You then enter and validate a $100 invoice for the same supplier site. Payables records the expense and liability transactions for the invoices. reducing the amount due on the invoice. it records the liability and cash transactions along with the appropriate discount transaction. You account for payments at issue time only. Example 2 You enter and validate a $25 prepayment for a supplier site. Cash Basis Accounting Examples . bank charges. Payment accounting entries typically debit the liability account and credit the cash or cash clearing account. Example 1 You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. US Dollars is the functional currency for your set of books and you use accrual basis accounting. When you account for the prepayment and invoice. and foreign currency exchange gain or loss between payment and reconciliation time. When Payables creates accounting entries for the invoice. bank errors. When you reconcile payments using Oracle Cash Management. The prepayment application accounting entry debits the liability account for the amount of the prepayment and credits your prepayment account. Accrual Basis Accounting Examples In the following examples. You choose which will be your primary and your secondary set of books. o Combined Basis Accounting. you may want to manage your company on an accrual basis. Invoice accounting entries are recorded for your accrual set of books. taking the 10% discount. Payables might also create accounting entries for discount taken and foreign currency exchange gain or loss. Combined basis accounting allows you to produce financial reports for either your cash or accrual set of books. You then pay the prepayment and apply the prepayment to the invoice. You maintain one set of books for cash accounting and one set of books for accrual accounting. You pay the invoice five days later. You pay the remaining amount of the invoice and create accounting entries for the prepayment application and the invoice. For example. For prepayment applications.creates accounting entries that debit your prepayment account and credit your liability account. Payables might also create accounting entries for cash clearing. The invoice payment accounting entry debits your liability account for the reduced invoice amount and credits your cash account. and payment accounting entries are recorded in both your cash set of books and accrual set of books. it debits the expense account and credits the liability account. but require cash basis accounting information for certain regulatory reporting on a periodic basis. Payables creates accounting entries that debit your liability account and credit your prepayment account. When Payables creates accounting entries.

In the following examples. it records the expense and cash transactions along with the appropriate discount transaction. When Payables creates accounting entries. 3. Receivables debits your cash account and credits your receivables account upon payment of a debit item. When you use this method. reducing the amount due on the invoice. You then pay the prepayment and apply the prepayment to the invoice. If this query returns 'y' then multi org is implamented . and chargebacks. Payables creates no accounting entries for the invoice. US dollars is the functional currency for your set of books and you use cash basis accounting. Re: WHAT IS MONDATORY STEPS FOR PAYABLE MODULE BEFORE ENTERING TRANSACTION ? 1. You then enter and validate a $100 invoice for the same supplier site. Choose Set of Book Financial Option Payables Option Bank Setup Supplier Setup Payment Terms These are the main mandatory set-ups which we need to follow before entering any transactions Re: How tp determaine that multi org is already implemented ? Run the following query connected to SQL* plus as the apps user Sql> select Milti_org_flag from fnd_product_groups. Example 1 You enter and validate an invoice for $100 with payment terms that allow you to take a 10% discount on the invoice if paid within 10 days. You pay the invoice five days later. You account for payments at issue time only. Payables records no accounting entries for the prepayment and invoice. 4. The payment accounting entry debits your expense account and credits your cash account for the reduced invoice amount. Accounting method would be CASH BASIS if you want to recognize revenue at the time you receive payment for an invoice. You pay the remaining amount of the invoice and create payment accounting entries. In AR perspective Accounting method would be ACCRUAL if you want your billing system to record revenue from invoices. 6. debit memo. 2. 5. debit memos. or chargeback. The accounting entry prepayment application debits the expense account and credits the prepayment account for the amount of the prepayment. Example 2 You enter and validate a $25 prepayment for a supplier site. taking the 10% discount. Receivables debits cash and credits revenue when using the Cash Basis method.

1 natural accounting FF qualifier : for the account segment.. a. 2 balancing FF qualifier: for company segment. two qualifiers are mandatory.Payment term calendar 4.cos we need to track all the reports under company level only and most important is journals are balanced at balancing segment.. Suspense Account b. Net Income Account Re: What are the different type of Special calendars ? Four type of Special calendars in payables 1.Withholding Tax calendar 3. the other mandatory accounts are. Reserve for Encumbrance Account e. But based on other Standard Options selected. means debit = credits.means proper account is must for any entry.Key indicator calendar Re: Can I Change the Value set once i attache to MY COA and can i post the journal entries with assiging the valuesets ti the COA . Re: What are the mandatory accounts that need to be setup in Set of Books? The first mandatory account is Retained Earnings Account.If this query returns 'n' then multi org is not implimented Re: What are the types of receipts? THERE ARE THREE TYPE OF RECEIPTS in receiving i)UNORDERED Receipt ii)substitute receipt iii)Blind Receipt there are two types of receipts in purchasing 1)express 2)cascade Re: How many views are generated when compiling flexfield structure ? Two views are generates will compiling flexfield one is user defined and another is system defined GL_CODE_COMBINATION_KFV (KEY FLEXFIELD VIEW) Re: dear gurus i would like to know about Flex field qualifiers it describes the nature of the individual segments. Rounding Differences Account c. Cumulative Translation Adjustment Account d.cos we cant enter any journals without these accounts .Reccuring calendar 2..

P. same operating unit have One branch at Delhi and another one at Mumbai. So. if the business wants to segregate the data and have a control on the same. then one operating unit can be used for both the branches. Re: Can somebody provide me the various or atleast most frequent issues a support consultant deal with? t all depends on the nature of the project that u handel in support. Some Issues are: 1) 2) 3) 4) 5) 6) Holds on AP Invoices Partiall Acounted Invoices Partial accounted Payments Unaccounted Invoices Reporting Issues Month end closing issues Re: Can anyone tell me why in some tables in AR . JUST UNFREEDGE THE ACCOUNTING FLEXFILD AND U WILL ABLE TO CHANGE THE VALUE SET. BUT U IF CHANGE THE VALUE SET AFTER MAKING TRANSACTION IN THE COA. Re: Is Operating unit have branches in different location.AFTER CHANGINH RECOMPILE THE A/C FLEXFIELD.PROVIDED U HAVE NOT MAKE ANY TRANSACTION WITH THIS COA. system automatically compares it with the Price of PO and the Quantity of GRN. What is Invoice Variance in Accounts Payable ? Invoice Variance is the difference between the Supplier Invoie and a mix of PO and GRN. But. plus the difference between the GRN Qty. Any difference between the purchase price in PO and Price in Supplier's Invoice. I. then the AP Accountant sitting at Mumbai can access the data peratining to Delhi Suppliers and Invoices and vice-versa. If this is not a constraint and ok with the business. though it is possible to have as many branches as required within the same operating unit. What does it mean is that when a supplier's invoice is recorded in the system. toh=gether makes Invoice Variance. GL modules they r using int_all after every table _all will represent the multiorg tables . and the Invoice Qty.YA U CAN CHANGE THE VALUE SET EVEN AFTER ATACHING IT TO A COA. it the business requirement which decides as to whether to go or not to go with a single operating unit for multiple branches. An operating unit can have "n" number of braches but the question is at what level do you want to segregate the sub ledgers data? If both Delhi and Mumbai branches are within one operating unit. AP. then they have to go for two seperate operating units.IT WILL CREATE DATA INCONSISSTENT PROBLEM.e. Re: What in Invoice Variance in A.

Only Choice will be to create the new ledger . SETUP 1.. So. In Assets we define dep calendar for to Calculate deprication for the assets. for this we need to create special calender.Re: why we create diff calenders for each module In Payables we define Special Calendars for controlling the transaction. This is achieved by enabling the allow withholding while supplier creation step. Re: Is it possible to change the functional currency during the mid of financial year ? Rule of thumb is once the ledger is created( whenever). 12 allows secondary ledger where you can change all 3 c. Provide the withholding tax details: Select the Tax Authority. withholding tax etc. site and the withholding special calendar Rate Structure like flat rate /amount ranges / period limit Select the Tax type : Standard / Penalty And give the rate. Create a Special Calendar for withholding tax 2. Create Tax Code Give the Tax Code name and Select the type as withholding Tax.. In Relase 12 no more 3'cs that is 4c's . whenever you create an invoice the withholding tax will be applicable for that supplier..I may wrong though. Create a withholding tax group Now allow the withholding tax for the suppliers to whom you want to withhold the amount for tax. Re: what is withholding tax The amount which is deducted from the supplier invoice and withheld with the company for the purpose of paying that amount to the tax authority on behalf of the supplier is called withholding tax. like payment terms. Create a supplier of Type Tax Authority 3. you can create recurring invoice setup for accounts payable module. Re: What is Reccuring Invoice ? What is the default invoice date for reccuring invoices ? When you are raising an invoice in each month for same supplier and same amount.but I donot think you can change functional currency after the ledger creation. Give the GL Account for withholding tax. you can not change the functional currency..

Payables prompts you to enter the date you received an invoice as the terms date. Re: What is terms date basis? Terms Date Basis is to calculate due date. o Invoice Received. Eg: payment term is 30days Due date = Sysdate + 30days Due date = Invoice date + 30days Due date = Goods Receive Date + 30days Due date = Invoice Recived date + 30days Terms Date Basis. Re: What is the difference between Rollup Groups and Summary Accounts? What is the use of those? Rollup group & summary group they go together. The default is one of the following Payables option you defined for Terms Date Basis. subject to there is no journal entry is posted. not recommended if the transactions are stored for the said accounting flexfield. Date from which Payables calculates a scheduled payment for a supplier. Payables defaults the system date as the terms date. and why are inventory items always accrued on receipt? As per Matching Concept all costs which are applicable to the revenue of the period should be charged against that revenue in order to determine net income of the business. Due date is calculted 4way. Oracle will stop supporting then.1.Calendar 4. and at the initial stage of set ups. When you enter invoices. Payables prompts you to enter the date you received the goods that are included on the invoice as the terms date.Currency 3. o Invoice. When you enter invoices. When you enter invoices. o System. But. you can change it. Inventory items are always accrued at receipt bcos you cannot book liability without receiving the asset. Re: Why are expenses items typically accrued at period end. o Goods Received. and are not different functionalites If we have huge accounting structure with many child ..Chart of account 2. Payables defaults the invoice date as the terms date. When you enter invoices.Accouting method/Accouting convention(New) Re: Can a Flex field Qualifies be changed after it has been created? Yes.

Submit the Unaccounted Transactions Sweep Program.Transfer All Approved Invoices and Payments to the General Ledger. Re: Tell me steps for Period closing Process in AP? 1.account and parent during the process of trial balance generation it is faster if summary accounts are created. You need to create a supplier and a customer in the name . 5.Reconcile Payments to Bank Statement Activity for the Period 9.Review and Resolve Amounts to Post to the General Ledger. 3.Review the Payables to General Ledger Posting process After Completion. Summary Accounts get updated Instantaneously.Run the Payables Approval Process(Invoice Validation Program in 11i) for All Invoices/Invoice Batches. So we need to remove all the holds on the invoices.Payables Accounting Process Report?(to review accouting entries created by payable accounting process) 12. Re: Can i increse/Decrease ths size of value set ? You can increase the size of the value set but you cannot decrease the size of the value set. 10. 11. 4If there is any Hold on the Invoice it will not accounted. Define a Parent Value For a child range Define a Rollup group Assign a Rollup group to Parent Value Define Summary Accounts and call the Rollup group. where as in the normal course oracle needs calculate all the balances. OR 2.Review the Unaccounted Transactions Report 7.Review the Payables Accounting Entries Report 6. Re: How to transfer funds between your internal banks? Inter Bank transfers can be handeled in two ways. 1.Close the accounting period by using the Control Payables Periods window to set the Period Status to Closed. Complete All Transactions for the Period Being Closed 2. By using the Cash Management functionality. Re: What does the Unaccounted Transaction Sweep Report do? The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one accounting period to another.Confirm all Payment Batches 8. 13. The program redates all accounting dates of all unaccounted transactions to the first day of the open period you specify.

and other OU(2) of the same balancing segment has to make a payment to the same supplier.. Payables is at a operating unit level.the prepayment available with that supplier is overlooked or not considered…. Hence when the same supplier want to apply an invoice in another OU to the prepayment in this OU it will not permit. While making prepayment to a supplier the pay site has to be selected to where the prepayment has to be it true The question is not quiet clear but from the above statements i infer that supplier site informations will not be shared between operating units. Yes it is true payables in apps is at operating unit level. Not Sites and other information.. So applying prepayments between OU's is not considered. but for a supplier if one OU(1) has made a prepayment. . Now in AR you can create a Debit Memo on your company's name (Customer) and book a receipt selecting the bank in which the funds are to be transferred and apply the DM to the receipt. Finally at the month end you can pass a manual JV in gl and clear off the balance remaining in these accounts.. as supplier ) then make the payment selecting the bank account from which u are transferring funds.. Re: As Supplier Header Information can share from another operating unit..of your company.These should be used only for fund transfers (with fund transfer sites ) You can raise a standard invoice in AP on the Supplier ( Your Co.

Sign up to vote on this title
UsefulNot useful