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West Chester Township

Trustees Meeting Agenda


January 13, 2009
Trustees Fiscal Officer
George Lang Patricia Williams
Catherine Stoker Administrator
Lee Wong Judith C. Boyko

6:00 P.M.

Organizational Meeting &


Regular Trustees Meeting

Mrs. Williams  Call the meeting to order


 Conduct election of Officers
Convene Regular Meeting

President  Convene
 Roll Call
 Pledge

Citizen’s Comments
(2 minutes per person limited to a total of 10 minutes)

Mrs. Boyko Presentations


A. Proclamation – Live the Dream: Our Declaration of Unity Celebration of
Dr. Martin Luther King, Jr.

Mrs. Williams Action Items – For approval by motion


B. Motion to set meeting dates for 2009 Trustees Meetings
C. Motion to approve Trustees Meeting Minutes – December 16, 2008
D. Motion to approve payment of bills

Mrs. Boyko E. Requisitions $1500.00 and over


1. Adm $26,985.58 Frost Brown Todd – Legal services through November 2008
2. Comm. $2,727.00 Gary E. Powell – Zoning legal services through November 2008
Dev.
3. Fire $14,659.50 Clarke Power Services, Inc. – Repair diesel engine on vehicle 222, 1985 Sutphen
4. Police $1,599.29 Jason Flick – Tuition reimbursement in accordance with Article 20, section 2 of
current labor agreement
5. Services $22,672.20 ATC Associates, Inc. – Professional services for construction materials testing for
Phase II construction of the West Chester Library
1/9/20094:42 PM
Mrs. Boyko F. Personnel Items
6. Comm. Motion to create the part-time Community Development Specialist position and hire Janice
Dev. Gerding to said position effective January 14, 2009 at the hourly rate of $15.64 with a one year
probationary period and contingent upon successful completion of applicable testing and
procedures
7. Fire Motion to hire four career Firefighter/Paramedics, Christopher Andrews, Benjamin Barnhorst,
Sean Connelly, and David Moberly effective January 25, 2009 at the annual salary of $46,199.40
per labor agreement with a one year probationary period contingent upon successful completion of
applicable testing and procedures

Mrs. Boyko G. Business Items


8. Adm Motion to set date for work session for the proposed 2009 budget (suggested date and time
January 20, 2009 – 5:30 p.m. – 7:30 p.m.)
9. Adm Motion to continue Township committees and volunteer groups
10. Adm Motion to appoint one Trustee as a representative to the Butler County Emergency Management
Agency (BCEMA) Advisory Council
11. Adm Motion to approve a five (5) year contract with Joseph Decosimo and Company, LLC for
professional accounting services for GAAP Conversions and for Comprehensive Annual Financial
Reports (CAFR) preparation and to authorize the Township Administrator to execute said contract
12. Roads Motion to accept the following streets in Bethany Station, Phase 2: Hopewell Drive (205.73’),
Pleasure Drive (304.11’), Happiness Way (304.34), and Farm Acre Drive (332.55) to be dedicated
and journalized at 25 MPH with notation that all landscaping and decorative signs be the
responsibility of the HOA where applicable
13. Services Motion to approve extension of current agreement between West Chester Township and Viox
Services for predictive and preventative maintenance services for the 9113 Cincinnati-Dayton
Road building not to exceed $10,200.00 and 9577 Beckett Road building not to exceed $42,000.00
until March 1, 2009 and authorize the Township Administrator to execute said agreement
14. Services Motion to approve extension of current agreement between West Chester Township and NSG, Inc.
Services for custodial services for the 9113 Cincinnati-Dayton Road building at a monthly cost of
not to exceed $1,672.00 plus the cost of janitorial supplies and 9577 Beckett Road building at a
monthly cost not to exceed $10,560.00 plus the cost of janitorial supplies until March 1, 2009 and
authorize the Township Administrator to execute said agreement

First Reading of Resolutions


& Reading of Emergency Resolutions (if any)

15. 1st Reading Resolution No. 01-2009 approving changes to the proposed land use map as contained in
the Comprehensive Land Use Plan for the Hamilton-Mason Road corridor, east of I-75
for Case #LUP 07-08
16. 1st Reading Resolution No. 02-2009 denying a zoning map amendment from “A-1” to “O-2” for
Case #05-08
17. 1st Reading Resolution No. 03-2009 acknowledging speed zone listings for Ohio Department of
Transportation (ODOT) for certain roads located in West Chester Township

1/9/20094:42 PM
Citizen’s Comments

Second Reading & Vote on Pending Resolutions


& Vote on Emergency Resolutions (if any)

None

Discussion Items & Trustees Comments

Electric Aggregation
Reuse of Existing Library
JEDD

Adjourn

Executive Session

Property, personnel & pending litigation w/Legal Counsel

7:00 P.M.
Public Hearings

Recommended Revisions to Proposed Land Use Map Case #LUP 07-08


Zoning Map Amendment Case #05-08

FYI
Month of Jan. 2009 West Chester Township residents may drop off their Christmas trees to be chipped.
Trees may be left at the designated locations of Beckett Park (enter on Union Centre
Boulevard and follow signs) and Keehner Park (near the tennis courts)
Monday, Jan. 19 Township
In Observance of Dr. Martin Luther King, Jr. Day
Offices Closed
Monday, Jan. 19 12 Noon MLK - March for Unity – Union Elementary School on
Cincinnati-Dayton Road to West Chester Presbyterian Church
Monday, Jan. 19 7:00 p.m. MLK Community Celebration – Cornerstone United Methodist
Church, 7600 Princeton-Glendale Road
Friday, Jan. 23 7:00 p.m. Armchair Program – Presentation on The Amazon by Marino
Haensel - Held in the Township Hall, 9113 Cincinnati- Dayton
Road

1/9/20094:42 PM

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