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Section 5: Terms Of Reference

Section 5. Terms of Reference


1. 1.1 Short Title Construction Supervision of Project-III (Supervision Package-VI comprising 356.214 Kms.) in Uttarakhand. Background The State Government of Uttarakhand (SGOU) has embarked on an ambitious 10 year road improvement program, the Uttarakhand State Roads Investment Program (USRIP), to support the States Infrastructure Vision. Under Asian Development Banks (ADB) loan financing, the program will endeavor to improve around 10800 km of the existing road network of PWD comprising State Highways (SH), Major District Roads (MDR), Village Roads (VR) and Light Vehicles Roads (LVR) across the State. This road improvement program is envisaged to be completed over a ten years period through 07 phases. The major criteria used for selection in Strategic Option Study (SOS) were traffic volume, restricted carriage way width, pavement conditions, and economic activity in the influence area of the road, volume of commercial traffic and interconnectivity of the roads. The road improvement will focus on improving the condition of the existing road network by carrying out rehabilitation and reconstruction works that are mostly confined within the existing right-of-way (ROW). The project basically comprises upgradation / improvement of the existing road sections of Public Works Department involving strengthening / reconstruction of the existing carriageway, bringing the roads to standard width, improvement of the safety features and making provision of adequate signage. Widening of roads is to be carried out only in limited stretches wherever specified. The existing bridges and culverts would have to be rehabilitated / reconstructed wherever required and mentioned in the DPRs. The proposed construction work will involve use of modern equipment and construction practices. As the construction activities are to be carried out in ecologically and environmentally sensitive areas, environmental norms and guidelines developed for the project need to be strictly adhered to. The supervision consultancy services for the Project-III will broadly include project management, supervision and monitoring, quality assurance, contract management and furnishing engineering decisions, verification of quantity, recording of measurements and certifications of measurement and bills of the Contractor. The Consultancy services shall necessarily include administering to ensure successful and timely completion of 08 Number Construction works packages. The consultant shall incorporate latest techniques and technological developments, and, if required, advisory services on specific terms that would be required for the duration of construction and defect liability period. Preliminary planning for the proposed project envisages the upgradation/improvement of 356.214 km of Major District Roads, Ordinary District Roads, Village Roads and Light Vehicle Roads as per Table-1 below, hereafter called the Works, which may be located in four districts of the state.

2. 2.1

2.2

2.3

2.4

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Table-1 Sr. No. 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Name of Road 2


Nainbagh Aindy Mason - Kandy - Dwargarh Purola - Jarmola - Mori Naugaon - Panti - Rajghari Gyansu - Sald - Uprikot Thontri-Thandi Maneri Jakhol Chaudhar Okhla Dunda Fold Kempty Chadhogi Manjhgaon Silwani Sulya Ramgaon Khayalkhal - Aluni - Uppu Kamand Tholdhar Sulya - Walka Khal Chamba - Ranichori Dandachalli Rampur - Shyam Bamana Duggada - Saur Piplidhar Supna - Dhari Ambala to Mussoorie Sampark Motor Marg Nanda ki Chowki to Kotra Santoor Phalsiyani Aamwala Motor Marg Langha - Toli Motor Marg Bhagwanpur to Sikroda Motor Road Kalsi-Beratt Khai road to Kaha Nehra Unaha Motor Marg Ubhahu to Qiari-Kutcha Road Km 4 Sahiya-Damta-Panua to Badnu Motor Marg Lohanband to Bhavdidhar (Halka Vahan Marg) Sahia to Kuanu Motor Road Koti to Gram Sardi (Sampark Marg) Motor Road Lalpul to Bishnoi Motor Road Chakrata-Lakhamandal

Category of Road 3
ODR LVR ODR VR VR VR VR ODR ODR ODR LVR VR LVR VR VR VR LVR VR LVR MDR VR VR ODR VR VR VR VR ODR VR/LVR VR/LVR ODR

Length (km) 4
23.091 9.600 11.80 5.18 11.030 8.911 7.300 5.942 21.30 20.680 5.975 6.000 4.506 10.900 7.110 8.876 14.700 16.044 6.178 7.010 11.753 5.814 4.629 7.827 15.132 6.017 10.464 5.093 7.452 6.652 63.245

Name of District/Block 5
Tehri/ Jaunpur Tehri/ Jaunpur Uttarkashi/ Purola Uttarkashi/ Naugaon Uttarkashi/ Bhatwari Uttarkashi/ Dunda Uttarkashi/ Bhatwari Tehri/ Pratapnagar Uttarkashi/ Dunda Tehri/ Jaunpur Tehri/ Jaunpur Tehri/ Thauldhar Tehri/ Thauldhar Tehri/ Thauldhar Tehri/ Thauldhar Tehri/ Chamba Tehri/ Devprayag Tehri/ Kirtinagar Tehri/ Kirtinagar Dehradun/Rajpur Dehradun/Sahaspur Dehradun/Sahaspur Haridwar/Bhagwanpur Dehradun/Vikas Nagar Dehradun/Vikas Nagar Dehradun/Vikas Nagar Dehradun/Kalsi Dehradun/Kalsi Dehradun/Kalsi Dehradun/Kalsi Dehradun/Chakrata

Contract Package No. 6 26

Assessed Contract Period (Months) 7 21

27

24

33

18

34

21

35

21

36

15

37

18

38

21

356.214
BT: Black Top, ER: Earthen, VR: Village Road, ODR: Other District Road, MDR: Major District Road

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2.5

2.6

2.7

2.8

The Works will include the following, as required, largely on existing alignments: (i) Sub-base, base and bituminous pavement; (ii) Raising of the carriageway above flood level in areas subject to frequent flooding; (iii) Widening and paving of shoulders; (iv) Widening and stabilizing of embankments; (v) Improvements to geometrics and improvements to or replacement of cross drainage structures; (vi) Repair, replacement and/or construction of minor / major bridges; (vii) Construction of bypasses/realignments as per requirements and where feasible; (viii) Traffic safety features including traffic control during construction; (ix) Road signs and markings; (x) Environmental protection measures; (xi) Slope stability; and (xii) Ground stabilization/improvements measures. The Works contract documents may be based on either (i) FIDIC General Conditions of Contract, 2005 edition with editorial amendments, as modified by the Conditions of Particular Application for ICB procured contracts or (ii) Asian Development Bank standard bidding document for works in India, as amended from time to time for NCB procured contracts. The Chief Engineer-1, Public Works Department, Uttarakhand, hereinafter called the Client, now wishes to engage a team of multi-disciplinary local expertise, hereinafter called the Consultant, to carry out construction supervision as Engineer, hereinafter called the Services, for the Works under the proposed project in accordance with the terms of reference below. The Project Director PMU, will be the representative of the Client for this project. The Superintending Engineer of the circles and the Project Implementation Units (PIUs) headed by an Executive Engineer, shall be the representatives of the Project Director to ensure proper Project Management/Administration and Quality Assurance. Objective The objective of the proposed consultancy Services is to assist the Uttarakhand PWD to implement the project as follows: (i) To ensure high standards of quality assurance in the execution of work and completion of the works within stipulated time limit. (ii) Comprehensive supervision of project implementation activities carried out by the Civil Works Contractor to ensure complete compliance with the drawings, technical specifications and various stipulations contained in the Contract Documents, with high standards of quality assurance in supervision and in the execution of work. (iii) Efficient construction supervision by personnel who are experienced in modern methods of construction supervision and contract management. (iv) To review detailed project reports prior to implementation activities and propose revision/constructive suggestions, if needed. (v) To monitor the preconstruction activities. (vi) To assist in taking remedial actions to avoid slippages, cost over runs, delays by the civil works contractor. (vii) To ensure safety during construction and adherence to all Environment Management Regulations prescribed under the contract.

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4.

The main features of Contract Management Framework (CMF) formulated for the execution of the proposed construction of works are: (i) The Project Director, PMU, PWD will administer the project as the Clients Representative. The Project Director will be assisted by the Superintending Engineer at Circle Level and Project Implementation Units (PIUs) established at site. The CVs of the Junior/Support Staff shall be approved by the Superintending Engineer. The incharge PIU shall comprehensively judge and approve the requirement of the proposed support staff for mobilization at site under intimation to the Project Director, PMU. The roles and responsibilities of the Superintending Engineer and as follows: Position Role and Responsibility Superintending Conducting review on specific details of the Engineer civil works contract and advise the CSC and PIU. Examining and Approving Variations up to 20% on the individual items of construction in the civil works contracts subject to an overall limit of 1% of the Initial Contract Price. Examining and if required, recommending Variations more than 20% on the individual items of construction in the civil works contracts to the Project Director. Examining and Recommending Extensions of time for the Civil Works Contracts and CSC, if required. Executive Complete responsibility of monitoring the Engineer, PIU supervision by the CSC. Responsible for making payments to the contractor on the certified IPC from the CSC. (ii) PIU shall broadly be Reports to Project Director, PMU

Superintending Engineer

The Consultant shall designate either its CEO or one of the full time Directors of the firm/company to act as Engineer for the civil works contract. The Team Leader/Resident Engineer of the consultants team resident at the project site shall be nominated as the Engineers Representative and shall act on behalf of the Engineer. The Engineer will delegate such authority to the Engineers Representative as may be necessary for day to day working. However, the consultants firm/the Engineer shall be responsible for all actions taken by Engineers Representative and his team. For this purpose the Engineer shall undertake regular visits to the project site at least thrice a year or as per the requirement of the Client. The in-charge of PIUs will have authority to give directions to the supervising consultant in all routine matters related to the contract management/administration which will include among other things application of correction of any laxity in respect of slow progress and poor quality of execution, to examine the cases of variation orders
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(iii)

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including variations in quantities and additional work items recommended by supervision consultants. The supervision consultants shall duly consider his suggestions/directions and in case of any differences both the supervisions consultants and in-charge PIUs shall send their independent view point to the Superintending Engineer for decision making, who shall make the decision in consultation with the Project Director. The Supervision Consultant shall seek prior approval of the Client by referring the proposal fully substantiated with all the necessary supporting documentation with regard to the following: a) Variation order exceeding 10% of the individual items. b) Sanction of additional items, sums or costs and variations of rates and prices, including fixation of new rates c) Approval of subletting of any part of works d) Approval of any extension of contractual time limits e) Stopping and/or termination of the Contract for Works In case of variation orders exceeding 10% of the cost of the individual items, the supervision consultant shall seek prior approval of the Client by referring the proposal to the PIU in charge provided the variation does not exceed 1% of the initial contract price. Both the in charge PIUs and the supervision consultants shall interact with each other on regular basis and in charge PIUs will make prompt decisions as required in routine technical and contractual matters. All communications/directions at PIU level to the supervision consultants shall be made only by the in charge of PIU i.e. Executive Engineer of the PIU. (iv) The Supervision Consultant will be a part of the CMF and will assist the Client in all matters pertaining to contract management, as required. The Client or his authorized representative may inspect and review the progress of works and may issue appropriate directions to the Engineer for taking necessary action. The Client or his representative may also test check the quality and quantity of the materials brought to the site for incorporating in the permanent works and may also test check the quality and quantity of the materials brought to the site for incorporating in the permanent works and may also test check the quantity, quality and workmanship of the work executed in the presence of the representatives of the Engineer and the Contractor.

(v)

5. Scope of Service 5.1 The principal responsibilities of the Engineer will include the following but not be limited to: (i) To carry out all the duties of the Engineer as specified in the construction contract, within any limitations specified therein. (ii) To approve contractors construction mobilization program. (iii) To approve and monitor the contractors work program including activity scheduling and resource programming. (iv) Give orders for commencement of work. (v) To ensure that the construction works are in accordance with the technical specifications, Environmental Management Plan and other stipulations of the construction contract documents.
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(vi) To impose and enforce a system of quality assurance of work; approve materials and their sources, review bituminous mix designs and concrete mix designs proposed by the contractors and approve/suggest modifications to the contractors proposed mix designs, laying methods, sampling and testing procedures and quality control measures to ensure the required standard and consistency in quality. (vii) To check the laboratory and field tests carried out by the contractors and to develop a mechanism to involve the Team Leader/Resident Engineers in carrying out an adequate number of independent tests other than the regular testing done by laboratory personnel. (viii) To monitor and check the daily quality control and quantity measurements of the works carried out under the contracts, keep all measurement records as per the directions of the Client and issue interim payment certificates when the quality of the works is satisfactory and the quantities are correct. (ix) To direct the contractors to take all necessary steps including those mentioned in the works contract/environmental management plan to protect the environment and their workforce on and off the site which arise due to construction operations. (x) To issue certificates for interim payments to the contractors, and certify completion of parts of the totality of the works where applicable. Details of interim progress payments are to be recorded in a manual measurement book before issuance of interim certificates. (xi) Conduct review of detailed project reports (DPR) according to the site conditions prior to the mobilization of the contractors, identify issues and propose modifications. (xii) Monitor contractor mobilization process and preconstruction activities. 5.2 Other responsibilities of the Engineer will be to carry out all such duties which are incidental to, but still essential for, the effective implementation of the construction contracts including the following. To prepare a construction supervision manual defining routines and procedures to be adopted in contract management, construction supervision and administration of the contracts, standard contract administration letters as well as a maintenance manual for the defects liability period & beyond. To assist/advise the Client in handing over the sites and in establishing milestones (if any) for completion of contracts. To prepare a maintenance manual to be adopted and used during the defects liability period and beyond. To verify the list of items and quantity of all items in the BOQ and proposed modifications to the same, if necessary for the approval of the Client. To monitor, through use of MS Project software and prepare and issue reports as stated in Para 6 below covering (a) the physical and financial progress of the works, (b) progress with associated pre-construction activities and (c) performance against indicators set down in the environmental management plans. To write a daily project diary which shall record all events pertaining to the administration of the contracts, requests from and orders given to the contractors, and any other information which may be of assistance in resolving queries which may arise concerning the execution of the works. To advise the Client on all matters relating to the execution of the works and on claims submitted by the contractors, and to make recommendations thereon, including possible recourse to dispute resolution methods. The Consultant shall also participate in the meeting of the Dispute Redressal Mechanism for providing necessary assistance to the Client.
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(i)

(ii) (iii) (iv) (v)

(vi)

(vii)

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(viii) To prepare, as necessary, detailed recommendations to the Client for contract variations and addenda to ensure the best possible technical results are achieved with the available funds. (ix) To assist the Client in taking over completed works from contractors, in particular by preparing lists of defects to be corrected by the contractors. (x) To prepare specific engineering reports when requested by the Client which shall include an analysis of the problems encountered and proposed solutions. (xi) To assist the Client in providing clarifications/explanations to observations, if any, made from time to time by the Auditor and during /statutory audit. (xii) Participate in the meetings with Project Management Unit (PMU), related Project Implementation Units (PIUs) and Contractors to discuss progress and issues, and propose solutions and draft the minutes of the meeting and submit to the Client for necessary action. (xiii) To prepare a training manual to be agreed with the Client and deliver training including on contract administration, quality control, environmental management, construction safety to Clients and contractors personnel associated with the Project. For the purposes of preparing proposals, firms shall assume training to be delivered in up to two locations every six months, 300 person days in all over the period of the services. This includes on the job training to both Uttarakhand PWD and Contractors Staff, including operators, in all identified and other aspects and the circumstance dictates. Furthermore, the Consultant shall deliver at the beginning, midway and end of each package, half day workshops, of between 50-75 people each held at District Headquarters to ensure all staff understands respective roles and responsibilities and to address common weaknesses noted over the intervening period. Only training material is to be provided by the Consultants. (xiv) To assist the Client in co-ordination with other agencies and hold co-ordination meetings to facilitate the proper and timely implementation of the Project. (xv) To prepare revised estimates, if required, and accordingly advise the Client in modifying the cash flow estimate. (xvi) To review the independent safety audit and incorporate feasible minor modifications in final drawings & BOQ. (xvii)To supervise and lead all the staff in the supervision consultant team to ensure they are motivated to perform their individual tasks while subject to an appropriate internal control regime. (xviii) To carry out any other duties relevant to the project agreed during contract negotiations. 5.3 The Engineer will carryout for minor design changes, subject to the Clients prior approval where so required. The Engineer and the contractors shall provide the Client with necessary site information. The Engineer shall prepare the design change report, if any. The Engineer shall be responsible for preparing variation orders consequent to any design changes. In accordance with the Works contract, the Engineer shall designate the Team Leader as Project Manager wherever applicable. In accordance with the Works contract, the Engineer shall delegate apart from the Team Leader to one or more engineers representatives, hereinafter referred to as Resident Engineers, as appropriate for effective implementation of the Works, duties and authorities vested in the Engineer and he may at any time revoke such delegation. The duties of the Resident Engineers may include the following. (i) To ensure that the construction work is executed in accordance with the technical specifications, environmental management measures and other contract documents.

5.4 5.5

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(ii)

To verify the quantities of all items in the BOQ and propose modifications to the same if necessary for the approval of the Client. (iii) To ensure recording of all measurements of work in measurement books. All quantity measurements and calculations required for payment purposes are to be verified and checked by the Resident Engineer/Resident Engineers deputy or other prescribed persons. (iv) To identify construction problems and delays and recommend to the Engineer actions to expedite progress if the works fall behind schedule. (v) In consultation with the Team Leader/Project Manager, to interpret and apply the contract provisions, in particular with respect to claims submitted by the contractors for time extensions and/or extra payments and in general with respect to the contractors conformance and compliance with his contractual obligations. (vi) To prepare detailed recommendations to the Team Leader/Project Manager for contract variations and addenda, as necessary, to ensure the best possible technical results. (vii) To monitor and check the daily quality control and quantity measurements of the works carried out under the contracts and countersign the interim payment certificates when the quality of the works is satisfactory and the quantities are correct. The Resident Engineers shall draw the Team Leaders/Project Managers attention to any instances of nonconformance in the contractors work with the technical specifications. (viii) To supervise the contractors in all matters concerning safety and care of the works (including the erection of temporary signs at road works), temporary works, labour camps and plant sites and if required, to request the contractors to provide any necessary improvements. The construction zone safety plans of the contractor shall be reviewed before approving them. (ix) To direct the contractors to carry out such works or to do such things as may be necessary in the Resident Engineers opinion to avoid or to reduce the risk of any emergency affecting safety of life or of adjoining property, and to advise the Team Leader/Project Manager thereof as soon thereafter as is reasonably practicable. (x) To write a daily project diary which shall record all events pertaining to the administration of the contracts, requests from and orders given to the contractors, and any other information which may be of assistance in resolving queries which may arise concerning execution of the works. To facilitate an impartial assessment of the work progress and application of the Liquidated Damages Clause of works contract, the dairy should specify days on which civil works were not possible due to the weather or other conditions beyond the control of the contractors. The use of the of-the-shelf (or an adhoc) computerized system to keep the record of tests, log of working days etc. would be the most effective option. (xi) To verify, and if necessary order correction of, the as built drawings supplied by contractors. (xii) To assist the Team Leader/Project Manager with the execution of the Taking Over of completed works by the Client from the contractors for each contract, in particular by preparing lists of defects to be corrected by the contractors. (xiii) To approve the setting out of the works, materials and sources of materials. (xiv) Copy Requests for Inspection (RFIs) to the related PIUs (on weekly basis) (xv) Organize and participate in monthly meetings with PMU, related PIUs and contractors to discuss progress and issues and propose solutions.

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(xvi)

To carry out other such duties under the terms of the contract which may from time to time, be delegated, in writing, by the Team Leader/Project Manager.

5.6

Develop and operate a quantitative and qualitative project performance monitoring system (PPMS) in consultation with ADB and EA to monitor and evaluate the performance of the project in relation to its goals, purposes and outputs. Baseline values should be established for (a) traffic volumes and journey times, (b) freight tariffs and bus fares, (c) environment and social impact indicators, (d) socio economic indicators and (e) social and poverty reduction impact indicators. Implementation and evaluation monitoring indicators would be measured at necessary agreed frequency during the project. Measurements of these indicators, together with relevant comments would be included in the Quarterly Progress reports and the Final Completion report Performance Monitoring shall be carried out under the following guidelines a) General 1. Baseline data may primarily be drawn from the Feasibility Study/ DPR. Any data not available should be collected by the Supervision Consultant 2. All the subprojects should be covered. 3. Interim data (during project implementation) should be collected, if relevant. 4. Adequate data should be collected to enable economic evaluation at completion b) Specific The baseline data related to the following performance indicators may be collected. The corresponding data at completion should be used in the assessment of the Project Impacts. Sl. No. 1 2 Project Impact Economic/traffic growth Transportation cost, travel time, road capacity and economic rate of return Performance Indicators Traffic volume by vehicle type Average travel time or speed Vehicle operating cost (Rs./ vehicle-km) Road roughness Highway capacity EIRR Particulars of widening/ rehabilitation and length Major bridges Numbers and total length Minor bridges Numbers and total length Culverts numbers Crash barrier, parapet wall etc - length Any other parameter Employment generation in man-years

5.7

Physical aspects of the road improvement

Local employment generation of construction activities in man years

5.8

The Supervision Consultant will process interim and final payments to the Contractor in accordance with contract of the civil works. Interim monthly payments shall be based on interim payment certificates processed by the Supervision Consultants following claims filed by the Contractor.

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5.9

In processing contractual payments, the measurements for the works shall be permanently recorded 100% by the concerned field Engineer in the Measurement book issued exclusively for a particular package. After the completion of the works all the MBs so issued to the consultant personnel shall have to be deposited with PIU. Measurements for hidden items such as reinforcement works (Steel) etc. shall be recorded by field Engineer before hand as a record measurement and shall have to be checked by Resident Engineer 100%. The resident Engineer of the package shall certify during the processing of interim monthly payment that he has checked 25% of the measurements and quality control test. The Team Leader of the Supervision Consultant will certify during the processing of interim monthly payments that he has checked at least 5% of the measurements and quality control tests.

5.10 The quality control test shall be done 100% by lab technician of the consultant. 25% of these tests shall have to be done in presence of pavement/ material Engineer. The tests being performed shall be intimated to Executive Engineer PIU in advance for getting their representative associated for quality control test checking. The documents for each tests performed shall be signed by each observer present and copies of such documents shall be regularly submitted to PIU for record in addition to monthly reports. 5.11 However before processing the interim payment certified and submitted by the Consultants for payment Executive Engineer, PIU shall check the recorded field measurements at least 5% of measurement. Executive Engineer PIU shall check the quality control tests at least 5% of tests. 5.12 The Engineer shall intimate the details of these check tests to the PIU In-Charge before undertaking them, so that the PIU officers could associate, if they wish to do so. The Engineer or any of his concerned experts shall do the repeat tests or measurements, if directed by the Project Director, in the presence of PIU In-Charge of the construction package. In case of any conflict the consultant may do the test check in the presence of the Project Director or his authorized representative limited to 5% of total measurement/quality control tests. 5.13 The supervision consultant may be required to carry out the following additional services as and when so requested by the Client, and on terms to be negotiated at that time. No financial cost shall be included in respect of any such possible services in the present financial proposal. The events are: (a) Preparation of additional reports or additional contract documents for consideration of proposals for the carrying out of additional work; and (b) Any other specialist services by the Engineer or by other specialists as may be agreed upon. 6. 6.1 Outputs: Reporting Requirements The Supervision Consultant shall submit all the following reports, manuals and outputs in a format approved by the Client Report Inception Report DPR Review Report Frequency One Time One Time Due Date Within 30 days after commencement of services Within 30 days after commencement of services No. of Copies 5 5 No. of CDs 1 1

Sl. No. 1. 2.

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3.

Compliance Report Progress Report (Monthly & Quarterly) Final Report with CD Construction Supervision Manual Maintenance Manual Training Manual

4.

Daily after commencement of services of contractor Every month/three months One Time One Time

At 10:00 AM of preceding days compliance 10th of succeeding month

5. 6.

Within 90 days of completion of services 30 days after commencement of services 30 days after commencement of service 30 days after commencement of service After substantial completion

10 5

5 1

7. 8. 9.

One Time One Time

5 5 5

1 1 1

10. 11.

Sectional/ One Time Substantial Completion Reports Quality Assurance One Time (QA) Document Training to Clients and Contractors Personnel

30 days after commencement of service As agreed in the training plan

6.2 The consultant (The Engineer) will prepare a comprehensive final completion report of the construction contract package after completion of the work. The report shall incorporate summary of the method of construction, the construction supervision performed, as built construction drawing, problems encountered and solutions undertaken thereon and recommendations for future projects of similar nature to be undertaken by the Client. The consultant shall submit the self appraisal report within the prescribed time summarizing the following details: 1. Details of Personnel including substitution made during the assignment. 2. Details of variation orders issued 3. Details of extension of time granted to the Contractor. 4. Details of Quality Assurance System 5. Quality observed at site by the consultant. 6. Details of claims. 7. Special preventive measures for maintenance suggested by the consultant. 7. 7.1 Consultants Inputs The implementation of the Project is organized in terms of eight construction packages. The period of construction shall vary from 15 months to 24 months plus the defects liability period of 12 months and further maintenance period of 24 months.

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7.2

This Consultancy Contract is expected to be carried out by using 168 key professional staffmonths and 871 sub-professional staff-months. The Client expects proposals to be based on staff months of key personnel estimated by the Client and specified in the RFP. Consultants offering staff months less than the Client's estimate run the risk of an adverse impact on their technical scores especially with respect to the work plan. Timing of mobilization of individual staff would be subject to agreement with the Client. Composition and duration for Supervision Services for the Supervision Team will be as per the suggestions given in Table 2. Table -2 for package -6 (31 No. Roads- 8 Contract Packages) Sl. Particulars Nos. Estimated Man-Month No. A. Key Professionals (national): 1. 2. 3. 4. 5. 6. 7. Team Leader Resident Engineer Sr.Pavement-cum-Highway Engineer Senior Quantity Surveyor cum Contract Administration Specialist Sr. Structural/Bridge Engineer Road Safety Expert Sr. Material cum Quality Control Engineer Total Professional and Sub-Professional Staff 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Bridge/ Structural Engineer Quantity Surveyor Road Maintenance Engineer CADD Engineer Sr. Environmental Specialist Sr. Social Specialist Assistant Resident Engineer Field Engineer CAD Draughtsman Surveyor Lab Technician Pavement cum Material Engineer Total 01 03 02 01 01 01 03 14 01 03 08 03 24 78 16 28 06 04 86 312 26 66 159 66 871
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01 03 01 01 01 01 01

28 78 12 27 05 06 12 168

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7.3

The site supervision team would be mobilized on the date of actual commencement of works by the contractors or as decided by the Client. However, the Team Leader and other key professions/sub professional associated with review of the Detailed Project Reports would need to be mobilized about 2 months in advance of the contractors mobilization. During the defect liability period, the Engineer along with other staff as in Tables 2 will be required to continue on a part time basis, as and when required and as mentioned in Para 9 of this TOR. After award of the contract the Client expects all the proposed key personnel to be available during implementation of the contract as per the agreed staffing schedule. The Client will not consider substitutions during contract implementation except under exceptional circumstances (such as death and/or extreme nature of ailments for which medical certificate shall be produced form Hospital/ Nursing Home). In case of replacements on medical grounds, the Consultant will ensure that there is a reasonable overlap between the staff to be replaced and replacement wherever feasible/possible. The CVs of the following key professional staff will be evaluated in accordance with the subcriteria stated in the Data Sheet. The selection criteria are set down in Appendix 1. Team Leader Sr. Pavement/Highway Specialist Senior Quantity Surveyor cum Contract Administration Specialist Sr. Structural/ Bridge Engineer Sr. Material cum Quality Control Engineer Sr. Social Specialist x 1 Sr. Environment Specialist x 1 Road Safety Expert x 1 CADD Engineer x 1 Resident Engineers x 3 The CVs of the following staff shall be provided on or before contract negotiations and shall be evaluated for responsiveness against the criteria set down in Appendix 1. Quantity Surveyors x 3 Bridge Engineer/ Structural Engineer x 1 Pavement cum Material Engineer x 3 Assistant Resident Engineer x 3 Road Maintenance Engineer x 2 CVs for field sub-professional staff Field Engineers x 14, CAD Draughtsman x 1, Surveyors x 3, Lab Technician x 8 are not required to be submitted in the Technical Proposal. However, the numbers and man-months for such staff shall be included in the technical proposal and the costs in respect of these personnel are to be included in the financial proposal. CVs shall be provided at the time that the post is to be filled. Candidates shall meet the requirements for responsiveness set down in Appendix 1. 7.8 The supervision consultant will be expected to establish 4 offices including: (i) main office, suitably located and (ii) three field offices shall be suitably located near project roads in

7.4

7.5

7.6

7.7

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Tehri, Uttarkashi and Dehradun Districts. The Team Leaders office will be established within 5 km of Clients Representatives (PIU) office. The size of each office shall be 250 sq.mts. The Client/Clients Representative may visit these site offices during their site visits to monitor the progress of the works. The supervision consultant for conducting various tests shall use free of cost all equipment installed in the site laboratories to be set up by the Contractors. The tasks specified for each of the positions mentioned in the Table 2 above shall include those in the Table 3 below: Sl. No.

Position Team Leader

Task Assignment Shall be over-all responsible for the project inter-alia including: Mobilization Preparation of Quality Assurance Plan Review of data and documents Reconnaissance Site Inspection Start-up Meeting/Issue of Commencement Report Preparation of Construction Manual Setting out/cheek setting out Review of Contractors Work Program Review of Contractors Construction Methodologies Review of Contractors Key Superintendent Personnel Evolve and Establish Quality Assurance System Verification/Certification of Competed Works Super vision/verification of acceptance tests Verification of As-built drawings Examination of measurements Progress Monitoring Maintenance works during construction period Assists in arbitration Defect Works Documentation/submission of reports He shall be responsible for guiding/supervising the work of key personnel & support staff. Shall be responsible for: Surveying Setting out Construction Management Supervision of works & Quality Assurance Site Recording Special tests of materials, etc. Verification of completed works Review of contractor's work program Safety Measures Attending of Measurements Construction Supervision during extended working hours Analyze, Evaluation and Monitoring Progress of works Inspect Contractor's Establishment Maintenance of Site Records

2,.

Resident Engineer

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3.

Pavement/Highway Engineer

4.

Senior Structural/Bridge Engineer

5,.

Senior Quantity Surveyor

6.

Procurement/Contract Management Specialist

Rectification of defect works Checking and monitoring condition and Inspect completed works during defects liability period Shall be responsible for: Collection & Review of data Minor design modifications Training and technology transfer to counterpart staff Material investigations Site inspection Inspection of Sources of Material Production of construction materials Setting up of laboratory Maintain Test Records Supervision/verification of acceptance tests Construction Management Quality Control of Works Review of construction drawings Preparation of Right-of-Way Report Conduct traffic survey Utility Relocation Plan Construction Management Preparation of work program Shall be responsible for: Mobilization Preparation of work program Review of Detailed Engineering Design & Contract Documents Review of construction drawings Training and technology transfer to counterpart staff Emergency activities Setting out/check setting out Construction Management Supervision of structural work and Quality assurance Review of Contractor's construction methodology Review of contractor's schedule Site recording, etc. Shall be responsible for: Check contractor's invoices, claims, etc. Issue Interim Payment Certificate Settlement of final bill and accounts Updating of cost estimate Assist the Employer in replying to audit observations Cost revision Attend Measurements Documentation & submission of certificates Assist Procurement/Contract Management Specialist in arbitration/litigation cases Shall be responsible for: Check contractor's invoices, etc. Contract interpretation/management schedule

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7.

Road Safety Expert

8.

Pavement Cum Materials Engineer

Bridge/Structural Engineer

10 .

Quantity Surveyor

Cost revision Analysis and assist in settlement of disputes Shall be responsible for: Conduct Road Safety Audit of highway design Conduct pre audit meetings with stakeholders Training and technology transfer to counterpart staff Conduct road safety audit during construction Conducting post construction Road Safety Audit Identifying causes of accidents occurred over the project implementation period and develop road safety countermeasures reducing risk of reoccurring Shall be responsible for: Preparation of Quality Assurance Plan Collection & Review of data Minor design modifications Training and technology transfer to counterpart staff Emergency activities Material investigations Site inspection Inspection of Sources of Material Production of construction materials Setting up of laboratory Maintain Test Records Supervision/verification of acceptance tests Construction Management Quality Control of Works Material/Machine management Review of contractor's schedule Shall be responsible for: Mobilization Preparation of work program Review of Detailed Engineering Design & Contract Documents Review of construction drawings Training and technology transfer to counterpart staff Emergency activities Setting out/check setting out Construction Management Supervision of structural work and Quality assurance Review of Contractor's construction methodology Review of contractor's schedule Site recording, etc. Shall be responsible for: Check contractor's invoices, etc. Issue Interim Payment Certificate Settlement of final bill and accounts Updating of cost estimate Assist the Employer in replying to audit observations Cost revision Attend Measurements

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11 .

Assistant Resident Engineer

12 .

Senior Social Specialist

13 .

Senior Environmental Specialist

14 .

Lab Technicians

15 .

Field Engineer

16 .

Surveyor

17 .

CAD Draftsmen

18 .

Road Maintenance Engineer

19 .

CAD Engineer

Documentation & submission of certificates Shall be responsible for: Surveying Setting out Construction Management Supervision of works & Quality Assurance Site Recording Special tests of materials, etc. Verification of completed works Review of contractor's work program Safety Measures Attending of Measurements Construction Supervision during extended working hours Analyze, Evaluation and Monitoring Progress of Work Inspect Contractor's Establishment Maintenance of Site Records Inspect completed works during defects liability period Rectification of defect works Shall be responsible for: Up gradation/verification of original RAP Assessment of compensation Training and technology transfer Shall be responsible for: Updating of Environment Protection Plan Periodical Review of Environmental Management Plan during construction Training and technology transfer Shall be responsible for: Various laboratory testing and analysis of various construction materials and contents in due course of construction period. Shall be responsible for: Inspection of various items of works and ensure the work done as per laid down quality standards. Shall be responsible for: Surveying and verification of different on-going and completed works. Shall be responsible for: Preparation of drawings as per the instructions of Resident Engineer and other professional staff. Shall be responsible for: Supervise maintenance on regular basis during construction Supervise maintenance during defects liability period Shall be responsible for: Preparation of drawings as per the instructions of Team Leader and other professional staff.

7.9

Each Field Engineer is expected to supervise a total of approximately 25km. of project road length with his headquarter located within his jurisdiction of supervision.

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7.10 The supervision consultant shall provide 9 No. vehicles of at least 2400cc engine for the PMU at Dehradun. In case vehicles of the PMU exceed the running limit of 3000 km. per vehicle per month, the Client shall reimburse the Consultant every additional km. on pro-rata basis. 7.11 The supervision consultant shall use modern construction management techniques in all aspects of performing this work. 8. Deficiency of Services Deficiencies in the services on part of supervision consultants may attract penal provisions in the form of fines, up to a maximum amount of 10% of contract price and /or debarment, blacklisting etc. by the Client. Client shall have the right to communicate to all the Departments/Government/Agencies inside and outside the state regarding action initiated against the consulting firm regarding their inferior services. Sample deficiencies include but are not limited to the following: i) Not acting impartially or acting in collusion with contractor in award of variation, fixation of new rates etc. ii) Not keeping proper records regarding quality control, inspection, rejection/rectification of work etc. iii) Failure to give proper and timely advice to Client/contractor to enable correction during execution. iv) Delay in design and withholding approvals etc. beyond the period mentioned in this TOR for such action. v) Recommending extension to the contractor with a view to extending duration of supervision services. vi) Discrepancies found regarding Quality Control Results Data. vii) Refusing to give reasons for decisions when called for by the Client. viii) Not being fully conversant with manuals, specifications, standards, Clients/ministrys guidelines and requirement of project to be followed during construction. ix) Certifying substandard work for payment. x) Not exercising required scrutiny/non approval of temporary stretch/works. xi) Lack of proper coordination with contractors and Project Manager/ Clients representative to ensure smooth implementation of projects. xii) Permitting subletting of any part of/ major works without authorization. xiii) Delay in mobilization of required staff at any stage of the contract. xiv) Indulging in corrupt, fraudulent, coercive or collusive practices. 9. 9.1 Deployment Schedule/Work Program of the Construction Supervision Consultant Team Leader, 1 Resident Engineer, 1 Assistant Resident Engineer, Sr. Structural/Bridge Engineer, Sr. Pavement cum Highway Engineer, CADD Engineer, Road Safety Expert and 2 Surveyors shall be made available by the CSC for DPR review and mobilization of the contractors. During Defects Liability Period, intermittent input of Team Leader, 1 Resident Engineer, 1 Assistant Resident Engineer, Sr. Quantity Surveyor cum Contract Administration Specialist, Road Safety Expert, Road Maintenance Engineer and CADD Engineer shall be made available by the Supervision Consultant.

9.2

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9.3

The Construction Supervision Consultant shall be give deployment schedule/work program based on the principles outlined in clause 9.1 and 9.2 above. Data, facilities and assistance to be provided by the Client

10.

10.1 The Client will provide the following: (i) Project reports, including design drawings and relevant data prepared/collected by the design consultants; and (ii) Contract documents, implementation/procurement schedules, plans, estimates and detailed engineering designs for each of the works packages. 10.2 The Client will assist the supervision consultant with obtaining licenses and permits necessary to carry out the services. 10.3 The Client will second at least 4 full time professional technical staff members - 1 EE, 2 AEs/JEs - to work alongside the supervision consultant team for the duration of the services. The number, level and reporting of staff is to be agreed during negotiations and the CVs of the proposed Clients staff are to be vetted by the supervision consultant. Their salaries and all other allowances shall continue to be paid for by the Client. The Client will seek to maintain continuity of counterpart staff for the duration of the services. The objective of the secondment is to transfer skills and the supervision consultant should not assume that this arrangement absolves them from delivering on the outputs of the service. 11. Review by the Client of Consultant Outputs and Process. 11.1 A reviewing committee consisting of the following officers of the GOU shall review the progress of the work and the reports to be submitted by the consultant. 1. Principal Secretary (PWD) to Government of Uttarakhand 2. Chief Engineer Level-1 3. Project Director PMU 11.2 The Review Committee will review the outputs submitted by the Consultant, give suggestions and modifications. Review Committee may also hold meetings with the Consultant as necessary to discuss reports submitted and review the progress etc.

Appendix-1 SELECTION CRITERIA FOR KEY PROFESSIONAL STAFF Consultants are advised to prepare the CVs of their proposed key personnel specifically highlighting the qualification and experience in the related area of expertise as per requirements of the terms of reference. The CVs of the proposed personnel should reflect the size of the project handled in terms of length, costs, duration for which services were provided, source of funding for the project and type of works contract document used. In proposing candidates,
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firms should bear in mind the following selection criteria against which marks can be scored in accordance with the marking regime noted in the Data Sheet. The qualification requirements in this Appendix are preferred qualifications and not pass/fail. However, qualifications specifically mentioned with language such as minimum or at least are minimum qualification requirements, failing which will be considered as non-complying for those specific requirements. The qualifications described are to supplement the information already provided in the TOR that directly or indirectly defines the level and range of expertise, qualifications and experience to be possessed by the experts, and is, therefore, not an exhaustive list of requirements. The CVs of the following key professional staff should meet the criteria below (see clause 7.5 of TOR) Team Leader i) Educational Qualification Essential

Graduate in Civil Engineering and preferably hold a post graduate qualification in Construction Management, Business, Engineering or other relevant field Preferably, 20 years after graduation of which about five or more should have been in a managerial role Preferably, 5 years as Team Leader and min 15 years in supervision of Highway Projects, with sufficient experience in hill roads construction. Experience gained in administering either FIDIC or other internationally recognized Contract Documents will be preferred. Should have handled at least two highway projects funded by international lending agencies Supervision of highway projects in similar topographic conditions (Himalayan Hills) having aggregate length of 200 km.

ii) Essential Experience a) Total Professional Experience

b) Experience in Highway Projects

c) Experience in similar capacity

Senior Pavement-cum-Highway Engineer Educational Qualification a) Essential

i)

Graduate in Civil Engineering with Masters in Engineering or equivalent Degree Preferably, 15 years in review of highway designs, including geometric design of highways, asphalt pavement construction, concrete pavement construction.
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ii) Essential Experience a) Total Professional Experience

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b) Experience in Similar Capacity

Worked in similar capacity in at least 02 number highway projects. Knowledge of pavement construction (flexible and rigid), horizontal and vertical profiles of roads is a must. Prior experience in hilly terrain including geometric design of hill roads in accordance with the IRC SP 48: Hill Roads Manual is preferred. Knowledge of Designing Softwares MX etc. is preferred. Experience in pavement and sub-grade investigations including deflection tests and in design of pavement rehabilitation and strengthening is a necessity

Senior Quantity Surveyor cum Contract Administration Specialist i) Educational Qualification a) Essential

Graduate in Civil Engineering and preferably a Masters Degree or additional qualification in business law. Preferably, 15 years including about 5 years experience on procurement of works, quantity surveying and Contract Administration Should have at least 5 years experience on Bid Evaluation and Analysis of Rates, Contract Administration and dealing with disputes of Highway Projects. Min 08 years as quantity surveyor in highway projects with sufficient experience in hill roads construction The person should have about 2 years similar experience in Major Highway Projects funding by international lending agencies. Should have experience of supervision of highway projects in similar topographic conditions (Himalayan Hills) having aggregate length of 100 km.

ii) Essential Experience a) Total Professional Experience

b) Experience in Highway Projects

c) Experience in Similar Capacity

Senior Structural / Bridge Engineer Educational Qualification a) Essential Graduate in Civil Engineering with a Masters Degree or equivalent in structural/bridge engineering ii) Essential Experience a) Total Professional Experience Preferably, 15 years b) Experience in Bridge Projects Preferably,10 years in design and supervision of bridge projects and drainage structures. Experience in designing and implementing bridge rehabilitation is required i)
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c) Experience in Similar Capacity

Supervision of minimum two major bridges (length more than 100m) preferably in similar topographic condition.

Senior Material cum Quality Control Engineer i) Educational Qualification a) Essential Graduate in Civil Engineering with a Masters or equivalent in Highway Engineering ii) Essential Experience a) Total Professional Experience Preferably, 15 years in asphalt pavement construction, setting up quality control testing facilities including calibration of the testing equipment, preparation mix designs of pavement courses, materials testing and related quality tests in accordance with the prescribes IRC and BIS Standards. b) Experience in Similar Capacity Worked in similar capacity in at least 02 number highway projects. Knowledge of pavement construction (flexible and rigid) is a must. Prior experience in hilly terrain preferred. Experience in pavement and sub-grade investigations including deflection tests and in design of pavement rehabilitation and strengthening is a necessity Road Safety Expert i) Educational Qualification a) Essential Graduate in Civil Engineering and preferably Post Graduate qualification in Highways/ Traffic/ Transportation Engineering Preferably, 15 years in Highway Projects with sufficient experience of hill roads constructions. Similar capacity supervision experience of highway projects as road safety audit expert in similar topographic conditions (Himalayan hills) of aggregate length 200 Kms. or more.

ii) Essential Experience a) Total Professional Experience

b) Experience in Similar Capacity

Resident Engineer i) Educational Qualification Essential

Graduate in Civil Engineering and preferably hold a post graduate qualification in Construction Management, Business, Engineering or other relevant field Preferably, 15 years after graduation

ii) Essential Experience a) Total Professional Experience

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b) Experience in Highway projects

c) Experience in Similar Capacity

Preferably, 12 years in construction supervision of Highway projects, with good experience in hill roads. He should have worked as a Resident Engineer/Project Manager/Assistant Resident Engineer or equivalent for about five years. He should have experience in the use of modern survey and construction techniques as well as be familiar with applicable Engineering Specifications and Standard. Experience gained in administering either FIDIC or other internationally recognized Contract Documents is required. Experience of working in live traffic situations and handling safety aspects of works is essential. Supervision of at least 03 number highway projects in similar topographic condition (Himalayan Hills) of length of 100 km or more as aggregate length

Senior Social Specialist Educational Qualification Essential Essential Experience a) Total Professional Experience b) Experience in Similar Projects

Masters in Sociology or Equivalent Preferably 12 years Preferably 08 years in construction supervision projects in executing similar kind of works as defined in the TOR. Should be conversant with ADB/WB norms.

Senior Environmental Specialist Educational Qualification Essential Masters in Environmental Engineering/Masters in Environmental Sciences Essential Experience a) Total Professional Experience Preferably 12 years b) Experience in Similar Projects Preferably 08 years in construction supervision projects in executing similar kind of works as defined in the TOR. Should be conversant with ADB/WB norms. CADD Engineer Educational Qualification i) a) Essential Degree in Civil Engineering Essential Experience ii) a) Total Professional Preferably, 10 years of which about 5 years in Highway Experience Projects

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b) Experience in Similar Capacity

Must have the capability to handle the proposed software independently including MX Road and have the experience of carrying out computer-aided design and drawing works for Highway Projects. Must have capability of using MX software on the hill roads and preparation / checking of the horizontal and vertical geometric profile.

The CVs of the following professional staff should meet the criteria below (see clause 7.6 of TOR) Assistant Resident Engineer i) Educational Qualification Essential Graduate in Civil Engineering and preferably hold a post graduate qualification in Construction Management, Business, Engineering or other relevant field ii) Essential Experience a) Total Professional Preferably, 8 years after graduation Experience b) Experience in Highway Preferably, 5 years in construction supervision of Highway projects projects, with good experience in hill roads. should have worked as Quality Control Engineer for about 2 years in road/bridge projects c) Experience in Similar Should have experience in the quality control testing Capacity requirements for pavements of a similar type as included in the project including geotechnical/ material tests for Highway Construction Supervision of at least 02 number highway projects in similar topographic condition (Himalayan Hills) of aggregate length of 50 km or more. Bridge/ Structural Engineer i) Educational Qualification a) Essential Graduate in Civil Engineering preferably with a Masters Degree or equivalent in structural/bridge engineering ii) Essential Experience a) Total Professional Preferably, 10 years Experience b) Experience in Bridge Preferably, 5 years in design and supervision of bridge Projects projects and drainage structures. Experience in designing and implementing bridge rehabilitation is required c) Experience in Similar Supervision of minimum two major bridges (length more Capacity than 75mtr.) preferably in similar topographic condition. Quantity Surveyor i) Educational Qualification Essential Graduate in Civil Engineering ii) Essential Experience a) Total Professional Experience
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b) Experience in Highway Projects

c) Experience in similar capacity

Min 05 years as quantity surveyor in highway projects with sufficient experience in hill roads construction Supervision of highway projects in similar topographic conditions (Himalayan Hills) having aggregate length of 50 km.

Road Maintenance Engineer Educational Qualification i) a) Essential Graduate in Civil Engineering Essential Experience ii) a) Total Professional Preferably, 15 years in asphalt pavement construction, Experience materials testing and related performance based maintenance practices. Worked in similar capacity in at least 02 number b) Experience in Similar highway projects in similar topographic conditions. Capacity Knowledge of pavement construction (flexible and rigid) is a must. Pavement cum Material Engineer Educational Qualification a) Essential Graduate in Civil Engineering

i)

ii) Essential Experience a) Total Professional Experience

b) Experience in Similar Capacity

Preferably, 10 years in asphalt pavement construction, setting up quality control testing facilities, preparation mix designs of pavement courses, materials testing and related quality tests. Worked in similar capacity in at least 02 number highway projects. Knowledge of pavement construction (flexible and rigid) is a must. Prior experience in hilly terrain preferred. Experience in pavement and sub-grade investigations including deflection tests and in design of pavement rehabilitation and strengthening is a necessity

The CVs of the following sub- professional staff should meet the criteria below (see clause 7.7 of TOR) Field Engineer i) Educational Qualification Essential Graduate in Civil Engineering/diploma in Civil Engineering

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ii) Essential Experience a) Total Professional Experience b) Experience in Highway Projects c) Experience in similar capacity

Preferably, 8 years for Graduate in Civil Engineering or 15 years in case of Diploma Engineer Min. 06 years as Site Engineer in Highway Projects with sufficient experience in hill roads construction Supervision of highway projects in similar topographic conditions (Himalayan Hills) having aggregate length of 50 km.

Surveyor i) Educational Qualification Essential ii) Essential Experience a) Total Professional Experience b) Experience in Highway Projects c) Experience in similar capacity Diploma in Civil Engineering/Qualified Surveyor Preferably, 5 years Min. 2 years experience in Highway Projects using modern survey methods and equipments including hands on experience on Total Station. Supervision of highway projects in similar topographic conditions (Himalayan Hills) having aggregate length of 50 km.

Lab Technician i) Educational Qualification Essential At least Diploma in Civil Engineering/Science Graduate Preferably, 8 years Min. 4 years experience in handling quality control laboratories for road/bridge works or Graduate in relevant field with about 1 to 2 years of relevant experience in material testing for road/bridge projects Some experience in handling quality control laboratories for road/bridge works in Himalayan region is preferred

ii) Essential Experience a) Total Professional Experience b) Experience in Highway Projects

c) Experience in similar capacity

CAD Draughtsman Educational Qualification a) Essential Essential Experience ii) a) Total Professional Experience i) Diploma in Civil Engineering/Systems Specialist Preferably, 10 years of which about 3 years in Highway Projects

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b) Experience in Similar Capacity

Must have the capability to handle the proposed software independently including MX Road and have the experience of carrying out computer-aided design and drawing works for Highway Projects

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