2012 Write Better eBook | Business Plan | Typefaces

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This e-book has been written to provide information about selfimprovement. Every effort has been made to make this ebook as complete and accurate as possible. However, there may be mistakes in typography or content. Also, this e-book provides information on self-improvement only up to the publishing date. Therefore, this ebook should be used as a guide - not as the ultimate source of web hosting information. The purpose of this ebook is to educate. The author and the publisher does not warrant that the information contained in this e-book is fully complete and shall not be responsible for any errors or omissions. The author and publisher shall have neither liability nor responsibility to any person or entity with respect to any loss or damage caused or alleged to be caused directly or indirectly by this e-book.

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Table of Contents
Help Me Write a Better... .................................................................................. Speech............................................................................................................. 5 Help Me Write a Better... .................................................................................. Manual ........................................................................................................... 7 How to Write a Better ... ................................................................................... Business Memo ............................................................................................ 10 Help Me Write a Better... .................................................................................. College Essay ............................................................................................... 13 Help Me Write a Better... .................................................................................. Business Plan ............................................................................................... 16 Help Me Write a Better... .................................................................................. Employee Handbook................................................................................... 19 Help Me Write a Better... .................................................................................. Grant Proposal ............................................................................................ 22 Help Me Write a Better... .................................................................................. Legal Document .......................................................................................... 26 Help Me Write a Better... .................................................................................. ewsletter .................................................................................................... 29 Help Me Write a Better... .................................................................................. Press Release................................................................................................ 32 Help Me Write a Better... .................................................................................. Technical Document ................................................................................... 35

...... 47 Help Me Write a Better.................................................................................................................................................................................................................................. .................... 62 Help Me Write a Better...................... Website Copy......................... Brochure ........................................................................................................................................ 65 Plain English ....................................................................................................................................................... .......................................... 53 Help Me Write a Better.......... Blog Post .... ..................................................................................................... Cover Letter ........................................ Business Writing ............................................................................. ...... ................ .............................................................................................................................................................................. Thesis / Dissertation ...................... Business Email............................................................. Sales Letter ........................................................................................................................................... 72 MISUSED WORDS................. 59 Help Me Write a Better........................................................................... 41 Help Me Write a Better.................................................................................................................. Book ...Help Me Write a Better ..................LousyWriter............................................................................ ................................................... 50 Help Me Write a Better.... 45 How to Write a Better ................ (Insert here) Published by http://www......................................................................76 .............................. Business Letter ......................... Resume ...................................... .............................................................................................................................. 38 Help Me Write a Better............................................................... 69 How to Write Better.................................................com 0 4 How Write a Better............................................................................... ...................... ......... 56 Help Me Write a Better................................................................................................................................................... Editorial Article .........................

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Help Me Write a Better...

Because they are spoken, speeches offer a lot of flexibility in terms of how they are written. However, this large degree of latitude can also make it difficult to really narrow your ideas down into a compelling speech. Read on for a few tips to help make your speech more captivating.

1) Keep Sentences Short
Understanding a written run-on sentence is difficult enough; it's practically impossible to follow when you're hearing it only. Keep this thought in mind when you're crafting the sentences in your speech. Your audience will have a hard time remembering how your sentence started if it's a long way from where it finishes. Make your sentences short for maximum comprehension. 2)1.

Order Your Thoughts

You must plan the content of your speech in order to make the ideas flow logically for your readers. You are bound to have more than one topic (or argument) in your speech, so do your best to order them in a way that makes sense.

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If your speech is about fire safety, for example, you might have the following topics: 1. Fire hazards around the home 2. How to plan for an emergency 3. The categories of fire Make sure you talk about your topics one at a time; don't jump back and forth, or you may lose your audience. Also, put all information for each topic together so that it's all in its logical place. This means that if you want to list all the fire hazards in a home, group them all together under the “fire hazards around the home” topic so that your audience can fully understand the point you're trying to make.

3) Make Notes for Yourself
One of the wonderful things about speeches is that your audience won't necessarily see the paper that you're speaking from. Because of this, feel free to jot down any notes about the way you want to say a certain phrase, where you want to pause for emphasis or dramatic effect, etc. These notes can help you a great deal when you're on the spot, trying to make your speech meaningful for your audience. Of course, if your speech is also going to be read right off the page, be sure to create a good copy, free from any pencilled-in hints to yourself about

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your public speaking. Also, double check that your document is free from typos or grammatical errors before you turn it over for someone to read. You may have allowed yourself to get away with spelling and grammar mistakes in your speech, simply because people wouldn't know the difference when they're only hearing what you have to say instead of reading it. The unique thing about speeches over written forms of communication is that the tone of your voice can add a lot in terms of impact for your audience. A speech means that you don't have to rely on your words alone to get your message across. Make the most of your speech by varying the pace and tone of your voice. Remember to pause in strategic places so that your audience has a moment to absorb what you're saying. Practice not just what you want to say, but exactly how you'd like to say it; carefully chosen voicing can take the clarity and impact of your speech to the next level.

Help Me Write a Better...

Writing a policies and procedures manual can be a time-consuming, difficult task. Worse, even after you've put all that effort in, it will still likely be tedious to read. To make your policies and procedures more readable, take a look at the following helpful suggestions:

they will better understand what the policy means and how to act within its confines." In the above case. a policy is a rule developed by your company." The procedures that result from such a policy could be: "Speak to unruly students calmly and explain that their behavior is unacceptable.. A procedure establishes the correct method of following your company's policies. send them to the principal's office. let's say that you're writing a policies and procedures manual for teachers in a high school. If they refuse to cooperate. As an example. By stating your policy first..Help Me Write a Better . the procedures might make less sense if they had not been preceded by the overarching policy. explain your policies before you explain their corresponding procedures. One important policy might be: "We always treat students with respect.LousyWriter. Then Procedure How does one define "policy?" What about "procedure?" Simply put. 2) Write for Your Audience . once you've explained the procedures that go along with that policy. Then. Avoid raising your voice or insulting the student. For optimum comprehension.com 0 8 1) First Policy. you'll set up your readers to see the matter from your point of view. (Insert here) Published by http://www.

" This will be a very important section for your teachers to read. A high school manual might have the headings "For All Employees. and typos. do organize the contents of your manual under subheadings that direct employees to read the areas that apply to them.. but what about your school's caretakers and administrative staff? Clearly. (Insert here) Published by http://www.com 0 9 Every policy and procedure will not always apply to each of your employees." etc. when you're writing. 3) Use Proper Grammar and Spelling Correct spelling and grammar are the cornerstones of a successful policies and procedures manual. Take all the time necessary to get it right." "For Caretakers. Your readers will have a much easier time absorbing such a complex document if the meaning isn't clouded with spelling mistakes.LousyWriter. keep in mind the audience for whom the policies and procedures are intended. Be sure to include a table of contents so that your employees can find the policies and procedures they need to read. However." "For Teachers Only. such a policy does not apply to them. grammar errors. Using the same high school example. Therefore.. .Help Me Write a Better . let's assume another policy is: "Teachers must volunteer to lead one extra-curricular student activity. This is not to say that you have to write a separate policies and procedures manual for every category of employee in your company.

How to Write a Better . It's intuitive: if your policies and procedures document is well organized and grammatically flawless.. brief... It can be frustrating. Take a look at how this memo effectively uses a list: "RE: Thursday's Conference Kathy. Therefore. your employees will be more likely to take its contents seriously. To make sure that your memos get the point across.Help Me Write a Better . you can get away with using point form. Business Memo Memos are a quick way to pass information along.. to receive a memo with an unclear message.LousyWriter. however. follow these helpful pointers: 1) Use Lists Memos are.com 0 10 A well-run organization uses its policies and procedures as a backbone to support and guide the activities its members. Your document simply must be easy to read and structured for your audience. . by their very definition. (Insert here) Published by http://www. Lists are a great way to convey your expectations without being too wordy.

but I need you to check on the following: . they will be more likely to give the rest of it a closer look. lists help pass along a lot of details without taking up too much time or space.Projector setup by IT department Thanks. Bill" As you can see. (Insert here) Published by http://www. It may seem unreasonable.LousyWriter. 2) Start With a Heading Unfortunately. but some of your memos may not even be read by a busy (or lazy) audience. . Once your headline tells them that your memo contains essential information. make your memos stand out by including a headline with each one..RSVP status for the McClintocks . To avoid this. Use lists when you can so that your memos can be as efficient as possible..Help Me Write a Better .com 0 11 We are 90% ready for Thursday's conference.Finalize arrival time of caterers . the fact that memos are short means that your recipients may dismiss them as unimportant. A headline is a fantastic way to get the most important part of your memo out there immediately for your readers to see.

4) Make Your Memo Clear Don't underestimate your little memo. 2.LousyWriter. your memo will be practically pointless.Help Me Write a Better . or you'll just end up creating more work for yourself.. 3. and how to call them back. As you can see. make sure you include who called and when. opt instead to write a letter or an email. 4. (Insert here) Published by http://www.. it's very important not to sacrifice the content of your memo simply because memos are normally brief. what their message was. Proper grammar Correct spelling Brevity A clear heading . you need to cover these five bases: 1.com 0 12 3) Include all Information The brevity of memos can be wonderful. to make it understandable. but you do need to make sure you communicate everything. If you forget any of these details. If you can't fit all of the information you need into a memo. It's better to include all of the information you need to transmit than it is to omit critical details simply for the sake of making your message short. if you're using a memo to take a telephone message. For example.

if it's too long or too complicated to be covered in a memo.Help Me Write a Better .com 0 13 5. (Insert here) Published by http://www. reserve memo writing for when it can effectively communicate your short (but important) messages. Again. This article contains advice to help you create an essay that your professors will be pleased to read. . take a moment to make sure that your audience will be able to interpret what you're trying to say. For best results. Legible handwriting (when applicable) Your memo won't accomplish very much if your recipient can't read it or doesn't understand your words. learn some tricks to make your essay easier to write. Instead of seeing each essay as an insurmountable burden..... Help Me Write a Better. write a longer message or speak to them in person. College Essay Students usually have to write a lot of essays to succeed in college.LousyWriter. Even though your memo is short.

A thesis statement is the main argument of your essay. (Insert here) Published by http://www. Note that an essay is not a book report. you'll have an easy time making your point. find a thesis statement that is at least slightly controversial. it can be tough to make your essay readable. Therefore.LousyWriter. Your thesis statement should be an argument you feel you can substantiate with evidence from the literature you've read. your thesis statement should not be something inarguable.. so that you actually have something to argue in your essay.Help Me Write a Better . your thesis statement could be something like: "Romeo and Juliet is a social commentary that condemns arrogance and group mentality. There is usually so much information to deal with that you risk .com 0 14 1) Choose a Powerful Thesis Statement Choosing a strong thesis statement is the trickiest part of good essay writing. but your professor is bound to be unimpressed." Sure. 2) Stay on Topic Even with a great thesis statement. Instead. If you can't do this. choose a different thesis statement. like: "Romeo and Juliet is a play about the struggles of two lovers fated to be apart.." This thesis statement lays the groundwork for you to make an argument that your reader will find much more compelling than a simple plot summary. For Romeo and Juliet.

write it on a sticky note and post it somewhere obvious. you can ask yourself: "Does this help to defend my thesis statement?" If the answer is yes.LousyWriter. you'll need to come up with several (at least three) arguments to defend it. every time you write something. Then. go back and reconsider where your argument is headed. For maximum readability. If not. It's easy to think of choosing arguments in favor of your thesis statement. but here's a tip to really impress your professor: make at least one argument in opposition to the opposing standpoint.Help Me Write a Better .com 0 15 getting led astray. Arguments that are too obvious will not hold the attention of your audience. Consider what someone in that position would write. find an ... To stay on topic. Sound confusing? Well. (Insert here) Published by http://www. Then. you're in good shape. 3) All About Arguments Once you've got a great thesis statement. limit yourself to the arguments that are the most compelling. you need to constantly re-focus yourself on your thesis statement. Never write anything that takes you off track. remember how your thesis statement needs to be arguable? This means that there could also be a thesis statement opposite to yours. Try this easy trick: once you've chosen your thesis statement.

it tells potential investors whether your business is worth investing in.. you'll still be able to make all of your points while really highlighting your best arguments. This way.Help Me Write a Better . (Insert here) Published by http://www. sandwich your weakest arguments between your stronger ones.. This tactic shows your professor that you're a strong critical thinker because you'll have successfully contradicted a potential argument against your own essay. and it helps you make sure all of your ideas are well thought out.LousyWriter. Your reader will appreciate the effort you've made to keep your essay captivating and convincing. Devote the time necessary to make such an important document all that it can be. Starting with your weakest argument could bore your reader. Help Me Write a Better.. Business Plan Your business plan serves many purposes: it keeps you and your partners on the same page.com 0 16 argument that supports your essay by refuting the potential thesis statement of someone else. but ending with it could undermine the impact of your essay as a whole. Below.. Therefore. Finally. . make sure that you order your arguments deliberately. you'll find several helpful ways to improve your business plan.

Your financial past and projections 5. so it's best to make it as comprehensive as you can. your readers will see it as incomplete. Make sure you include all of the following sections: 1.com 0 17 1) Cover all the Areas Your business plan needs to incorporate all areas of your business. A good business plan will answer all of the questions your readers could have about your company. 2) Pay Special Attention to Venture Capitalists . Your human resources (especially your management team) 4. If it doesn't. Business weaknesses and potential threats.LousyWriter..Help Me Write a Better .. and how you intend to deal with them All of these topics are important because they help tell the story of your business. Your marketing plan 3. Your business milestones and goals 6. (Insert here) Published by http://www. An overview of the purpose of your business 2.

including how much money you're looking to raise and how much of the profits you intend to share with them. For example. but you still must consider the intended audience. They are also not always read cover to cover by your audience. (Insert here) Published by http://www.LousyWriter. This is perhaps most necessary when you plan to use yours to solicit funds from potential investors or venture capitalists.Help Me Write a Better . Make your plan as detailed as possible.com 0 18 A business plan needs to portray your organization accurately. you'll want to talk about how many potential buyers you have and how you plan to reach them effectively. This will help them jump right to the section they most want to see. in the marketing section of your business plan. all of your plans to need to be backed up with financial figures in order for potential investors to take them seriously. . People who may contribute financially to your business need to see its value and growth potential. If they can do that quickly. it's in your best interest to use each section of your business plan to really showcase the positive features of your company. include a table of contents. To help your readers find what they're looking for.. In this case. Use the opportunity to show potential investors how well prepared you are and how probable it is that your business will make a lot of money. Remember.. 3) Organize Your Information Business plans are often long and dense with information. Venture capitalists also need to see a thorough financial section in your business plan.

. and your financial projections. they will be more likely to read other sections of your business plan. An executive summary is a brief overview of your business plan's best features. Help Me Write a Better. Employee Handbook Your workers are the lifeblood of your organization.. write about how great your products or services are.. (Insert here) Published by http://www. To make your employee handbook more readable.com 0 19 and if they're impressed with the content. as well.. It will help get your readers involved right away and entice them to look more deeply into your business plan to learn more about your company. try these helpful hints: . so it's important that your employee handbook provides them with the direction they need to do a good job. It's also a great idea to include an executive summary at the very beginning of your business plan.LousyWriter. For an attention-grabbing executive summary. the market potential.Help Me Write a Better .

Compare the following sentence pairs: "Always be punctual for work." "Don't ever be late for work." "Do not make personal calls while you're on the clock. Although you may feel negativity makes a stronger statement. but the first sentence is much more positive than the second in both cases.com 0 20 1) Use Positive Language You need an employee handbook because you want to make sure that your employees do their jobs within the rules of your company. state regulations in a positive way. (Insert here) Published by http://www.Help Me Write a Better ..LousyWriter. your employees may find it condescending and oppressive. It seems straightforward. but you must be careful about the way you word your policies. Whenever possible. Choose to state things positively in your employee handbook for a more content work force." Each pair states one rule." "Only make personal calls during your breaks.. 2) When Negativity is Unavoidable . Too much negativity will discourage your employees and cause them to see you as the bad guy.

stick to simple English in your employee handbook. Use the spelling and grammar checkers in your word processor and have someone proofread your employee handbook for you if you feel you can't catch all the mistakes yourself. To get your meaning across and avoid misunderstandings.LousyWriter. so also keep its overall length as short as possible. you'll want to discuss the repercussions for unacceptable employee behavior in your handbook. A very important note: make sure that spelling and grammar are 100% correct throughout the entire document. (Insert here) Published by http://www. . you simply must correct every last grammar and spelling error. simply be direct about the negative consequences of bad actions.com 0 21 Of course. No matter how upbeat you make your handbook.Help Me Write a Better . Remember that it's always good to include your incentive policies for good behavior as well as your disciplinary action for bad behavior. there are situations in which you must be negative. 3) Use Simple. Your employees will better understand your disciplinary policies if you explain them in a straightforward manner. Therefore. In such a case. For example. and keep your sentences short and to the point. Talking about your company's employee rewards in your handbook will make the negative parts a lot more palatable. Correct English Complicated words and run-on sentences are difficult for many people to understand... it will likely still not be a riveting read for your employees.

Grant Proposal Grant proposals are big projects with lofty goals. thorough work... and typos.com 0 22 Not only is correct grammar important for reading comprehension. Help Me Write a Better. (Insert here) Published by http://www. they may question your competence.LousyWriter. but it also says something about your credibility as an employer.. many people are not masters of the English language. If you hold your employee handbook to the same standard you hold your employees. Before you get overwhelmed by the daunting task ahead of you. but as an employer who wants respect. you will find your workers take their rules – and their boss – a lot more seriously. it's best to make your handbook a reflection of your demand for careful. Often.. check out the four top tips for making your grant proposal stand out from the crowd: . Of course. If you require your employees to read a handbook that contains obvious grammar mistakes. spelling errors. the ability of your project to start (or continue) will hinge upon the receipt of a grant.Help Me Write a Better .

Write an abstract/executive summary A well-researched grant proposal is quite lengthy. A brief introduction to your organization 2. 2. (Insert here) Published by http://www. To get your readers interested right away. include a one. Research. research! . You must differentiate yourself from their big pile of grant proposals in order to be noticed. including why you want to do it and what it will accomplish 3. You should incorporate the following items: 1.LousyWriter. research.or two-page abstract that highlights the key points of your proposal..Help Me Write a Better .com 0 23 1. A brief introduction to your project.. as well as the resources (financial and otherwise) your organization will contribute to the project Remember that your project is likely in competition with a lot of other projects. A compelling executive summary is a great way to quickly show why your project is deserving of an organization's grant money. A very short overview of the funding you need.

include statistics about the number of homeless in your area.. You must also clearly lay out how much grant money you'll need and how you plan to spend every last dollar. (Insert here) Published by http://www. you must provide details about the financial struggle of your organization. 3. explain how it will make a positive difference or contribution to society. as well as how few beds there are by contrast. To have your proposal taken seriously. so back up absolutely everything with well-researched details..Help Me Write a Better . Facts make your grant proposal legitimate. To show why your project needs funding. To show that your project is worthwhile. If you need money for a homeless shelter. Highlight the current lack of a similar project and the suffering this lack is causing. People won't give you money if they aren't confident you'll use it wisely. you must answer the question: "Why should we give our money to you?" This answer contains two components: your project's value and why it desperately needs funding. Show why your project deserves outside funding To grab your readers' attention.LousyWriter.com 0 24 Make no mistake: your readers will swiftly discard a poorly researched grant proposal. . you must provide evidence for every detail.

. Show how you are investing in your project A strong grant proposal does more than ask for funds. be sure to explain your financial contribution to your project. such as labor and volunteer work. it also explains how you will share in some of your project's financial burden. Remember. Make it your number one priority to increase the chance that your grant donors will. if you are unwilling to invest some of your organization's time and money. Potential donors want to know that your project is worthwhile enough for you to add some of your own funds.. Your audience needs to know that your project is worthwhile and well planned. instead of just asking for someone else's. even if it isn't dollars and cents. Your audience will recognize that contribution as valuable. too. Also. it will turn potential donors off because it tells them that you aren't taking your own project seriously. Even if it is a small amount.Help Me Write a Better .LousyWriter.com 0 25 4. . (Insert here) Published by http://www. include any non-monetary resources that you plan to contribute.

Of course. you must also remember to state your end of the bargain.. your expectations for property maintenance. if you are drafting a tenant agreement for your new renter. To help your recipients understand your documents. try incorporating some of the following pointers: 1) Make Your Needs Clear Obviously. your legal document will serve a very specific purpose.Help Me Write a Better . each party is bound to have a fair amount of expectations from the situation that requires your legal document. For example. etc. what you'll do if you don't receive rent. (Insert here) Published by http://www. you'll need to include the rent you require. bills of sale.LousyWriter. Include what you will do for the person signing your legal document. Think things through ahead .. Wills. Make sure you take the time to think out exactly what you need to get out of the document before you write it. Remember.. Legal Document Even if you're not a lawyer. and tenant agreements are just a few examples of legal documents you may need to write at some point.. you'll still encounter many types of legal documents in your everyday life.com 0 26 Help Me Write a Better.

In the event that your legal document does require a lot of “legal-ese. ensure you carefully review all of the information contained in your legal document. so don't hesitate to spend the money if you aren't sure how to cover all the bases of your legal document yourself.Help Me Write a Better . not convoluted legal jargon or unnecessarily big vocabulary. (Insert here) Published by http://www. and anything else you may have accidentally included or excluded from your document. typos.. use words that everyone understands..com 0 27 of time so you can be sure that you'll cover everyone's needs when it comes to the writing phase. 2) Keep it Simple Because the nature of a legal document is often complicated. Therefore. 3) Review and Proofread Legal documents need to read professionally and be error-free.LousyWriter. You'll need to check for spelling and grammar mistakes. There will be consequences if you get it wrong. . To promote readability. Keep your sentences short enough that your readers can easily manage the information contained in each one." consider hiring an actual lawyer. it's best to keep your language simple.

4) Do it Yourself Without Doing it Alone Legal documents require careful planning to make sure you include every last detail. You can get this kind of help for wills.com 0 28 Going over your work for a second look will invariably make your document more readable. (Insert here) Published by http://www. . There are companies that specialize in making kits designed to teach you the ins and outs of writing specific legal documents. but it will also help you make sure you've covered everything you need to. so it is in your best interest to proofread your writing and review your content to make sure it's complete. power of attorney forms… the list goes on. registration forms. Alternatively. These kits are very affordable – some online versions are even free – and they can help make your legal document professional and comprehensive.Help Me Write a Better . Legal documents serve important purposes.LousyWriter. consider buying a kit... Again. bills of sale. Check online or at your local office supply store to see what's available. don't be afraid to ask for professional help if you feel you need it.

you'll find a few ideas on turning your newsletter into one that your audience can't wait to read. 1) Give it Visual Appeal An improperly laid out newsletter can be a real eyestrain.. Columns add a bit of extra blank space on the page. A big mass of text on a plain.LousyWriter.com 0 29 Help Me Write a Better.. which gives your audience some room to digest the contents of your newsletter. . Two or three columns are usually sufficient. Newsletter Newsletters are a great way to inform the public about what's new in your organization.Help Me Write a Better . An effective newsletter is one that conveys information in a way that is both easy to read and entertaining. Here are six ways to make your newsletter more attractive: 2) Consider using columns. Below.. so take the time to make your newsletter physically inviting.. flimsy page will not appeal to your readers. (Insert here) Published by http://www.

. Make sure you separate your paragraphs with a complete line space and keep them short so that your readers aren't visually overwhelmed. try using colored paper. 6) Say it with color! If you have the resources. and perhaps choose a fun font that's different from your main text (but still readable).. make them slightly larger.Help Me Write a Better .add just a touch of flair to really make them pop. If you've only got a black and white printer. . your newsletter will look great with full-color graphics and perhaps even colored text (but make sure it's a dark color so your readers can see it. but choose a light color for optimum readability. If your stock prices just went through the roof. (Insert here) Published by http://www. If your business is having a pizza party. Many word processors come with hundreds of graphics that can add a bit of punch to your newsletter. put a little graphic of a pizza slice somewhere in that section of the newsletter. Headlines are a great way to catch your readers' attention . include a little dollar sign graphic. 4) For your body text. It's always more entertaining to see complementary pictures along with your text – just don't overdo it.com 0 30 3) Bold your headlines. 5) Add a few well-chosen graphics. and limit yourself to one color choice only). keep the font simple and in a readable size (no smaller than 10 points).LousyWriter.

To add some panache to your newsletter. 8) Organize Your News Wisely It's great when you've got entertaining news to tell. your readers will start and finish your newsletter on a positive note. feels cheap.. try using glossy paper. higher quality paper. If you can afford it.com 0 31 7) If your newsletter is delivered in hard copy.LousyWriter. (Insert here) Published by http://www. and tears easily. If the latter is the case. .Help Me Write a Better . but sometimes the news is unhappy.. negative. it may give your newsletter that certain level of prestige you've been looking for. Even when you've got less than fun news to tell. That way. Standard photocopy paper is slightly translucent. or just plain boring. opt for heavier. if you find something cheerful to talk about for at least part of your newsletter. you'll end up with a much happier group of readers. make sure you sandwich the bad news in between two nicer stories. choose the right type of paper.

However. Therefore.." Provide some context for readers so that they can understand the relevance of your facts.. Press Release Writing a press release is no easy task. don't just put: "The company's profits were $165. 1) Give Your Facts Some Panache A fact can be difficult to understand without context.com 0 32 Help Me Write a Better. When writing the facts into your press release.LousyWriter. give your readers an idea of how big of a change that is. Below are a few hints to help your press release achieve its potential.000 last quarter. it's worthwhile to educate yourself about writing a readable press release. include some detail about why your fact is in your press release. (Insert here) Published by http://www. For example.Help Me Write a Better . if your press release is about your quarterly profits.. "The company's profits were $165. also try using language that has an emotional connotation. A solid one will entice the public to learn more about your organization. especially if you aren't a journalist. Try writing..000 last quarter." Instead. a strong 27% increase from the previous quarter. "Feeling words" involve your audience more .

as well. use straightforward English to keep the broadest audience engaged. include some interesting quotations that apply to your facts. captivating statement should be added to your press release so that your readers can benefit from the impact of the message. "Our executive is proud to announce a 27% increase in profits from the previous quarter. consider pulling some key phrases from the speaker's address. it will be necessary sometimes to use more technical . let's assume that your company's president released a statement saying. If you can. try writing. Therefore. 2) Use Quotations Your audience will identify more with your press release if they can mentally attach a personality to it. Using the same example we used previously. Of course. it tells your readers that you have really accomplished something substantial.. "I am excited about our company's future and confident our profits will continue to rise.LousyWriter." Such a dynamic. (Insert here) Published by http://www. For example.. if your organization held a press conference.Help Me Write a Better . 3) Keep Your English Simple Many different kinds of people will likely read your press release.com 0 33 personally and encourage them to keep reading." The word "proud" conveys a stronger message than the facts alone. Using the above example.

" Choose to view your press release as an opportunity to educate the public about your organization. you could write: "In addition to shareholder payouts. try writing something like: "Company ABC. if your company has won a prestigious award.. There are lots of great things about your business that you can include strategically within the text of your press release..Help Me Write a Better . Just make sure you use everyday words whenever you can.LousyWriter. (Insert here) Published by http://www. .. a press release is also an advertisement for your company. the 2005 Garrison Award winner.. Keep this mind when you're choosing the words that will represent your organization to the public. 4) Sell Your Organization Often. Your readers will get the most out of a press release that has a bit of character. Make the facts compelling and don't be afraid to really make your company shine. is pleased to announce the acquisition of XYZ Inc. Company ABC also devotes resources to Children International and Animal Rights causes. Help Me Write a Better.com 0 34 language to explain the details of your press release – that's not a problem. For example." If your organization is involved in charity work.

. you'll be laying a strong foundation for deep understanding..com 0 35 Technical Document Technical documents often contain complex topics that can be difficult to explain. sit down and organize your ideas.. check out some of the following tips: 1) State Your Intentions Tell your audience what your technical document covers right in your first pages. To help your readers along. (Insert here) Published by http://www. make sure you give each idea its own chapter to devote to its explanation. For best readability.LousyWriter. Give your readers the basis they need to follow along to really get their attention right from the start. To make sure your readers learn the most from your technical document. 2) Organize Your Ideas Technical documents are often full of a variety of difficult-to-understand concepts.Help Me Write a Better . By letting your readers know in advance what your document does and does not explain.

try working backwards. For example.. decide on the most logical sequence for your chapters. It's the same with your technical document. 3) Write for Your Audience Before you get started. For example. you wouldn't be able to add on anything more complicated. ask yourself: "For whom am I writing?" The type of audience you have should govern the way you write your technical document.com 0 36 Once you've clearly separated your ideas. if one concept can't be explained without first explaining three other concepts.LousyWriter. (Insert here) Published by http://www. you can confidently use technical jargon because you're writing for people who will understand what you're talking about. make sure those three concepts' chapters come first in your document.. Imagine trying to teach a child to read without first teaching them the alphabet. To figure out what the best order is. you'll need to use simple. if your software manual is meant for senior citizens. Keep working until your ideas are listed in such a way that your readers have all of the knowledge they need from one chapter to be ready for the next.Help Me Write a Better . so that they can better grasp the tougher concepts later. For increased understanding. Without providing the fundamentals first. However. . everyday language that someone with little computer experience could understand. if you're writing a software manual for computer engineers. give your audience the basics they need first.

more complicated concepts later on.LousyWriter. Explain your ideas clearly and review them at the end of chapter. the most important things your readers need to remember. the better they'll understand other. 4) Review Your Ideas In this case. repeating yourself is a good thing.Help Me Write a Better . You'll be rewarded with educated readers who benefit from the expertise and effort put into your technical document.. remember that the better they understand your concepts before they continue. try asking a friend who could be a part of that target audience. (Insert here) Published by http://www. This simple step will help your readers retain more from each chapter. Once he or she reads it. . To help people get the most from your technical document. take the time to re-explain.com 0 37 If you're having trouble deciding if your document is easy enough for your target audience to read. you'll have a good idea whether or not the language is simple enough. At the end of each chapter.. which will in turn prepare them for subsequent chapters. in point form.

. This will put you in the right frame of mind when choosing the words you want to represent you. a good cover letter distinguishes your application from the many others the company receives. or have any other qualities your employer will want in his or her staff. Instead of regurgitating your job history.. Below you will find several tips to make your cover letter shine. If you are punctual. use your . imagine yourself as the best candidate for the opening.LousyWriter.Help Me Write a Better . Cover Letter Cover letters are a dynamic way to introduce yourself to potential employers. A cover letter does not answer the question: "What experience do I have?" Your resume does that.com 0 38 How Write a Better. the cover letter is the place to talk about it.. hard-working. you can give them a positive impression with a vibrant cover letter. 1) Introduce the Best Candidate: You! A cover letter answers the question: "Why are you the right person for this job?" Before you write one word of your cover letter.. (Insert here) Published by http://www. Don't be afraid to really sell yourself. self-motivated. Even before they look at your resume.

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cover letter to talk about what you will bring to the company if you are the successful candidate.

2) Do Your Homework
Not every employer is looking for the same set of skills. Therefore, one cover letter will not work for every application. To really "wow" your readers, treat every job opening as unique. Learn about the position you want and tailor your cover letter accordingly. To really grab the attention of your reader, include evidence that you know a bit about the company for which you're applying. If you're applying for a job at a college, for example, check out their website to see if they've won any awards or if they have any notable programs. The hirers will be encouraged to give you a chance if your cover letter says something like, "I am impressed that your school has won the Huntley Academic Award, and I would be honored to join such an illustrious team."

3) Advice on Formatting
To improve the readability of your cover letter, limit it to one page only, including your contact information at the top of the page. Make your cover letter very short, with concise paragraphs and plenty of white space left over. You don't need to list every detail about yourself; just pick a few things that really stand out and showcase them only.

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The font you use should be in a readable size (between 10 and 12 points), and should exactly match the font you choose for your resume. Use the same type of paper for both documents, as well. Your cover letter and resume will look most professional if you present them as a matching set. Do not use multiple or complicated fonts, and avoid using colored paper or ink. A clean black typeface on stark white paper looks crisp, professional, and desirable to read. Remember, the physical look of your cover letter is just as important as its content; each element reinforces the other, so take the time to make your cover letter look and sound just right. It might mean landing your dream job!

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Help Me Write a Better...

Editorial Article
Articles come in all shapes and sizes. They are in newspapers, magazines, and posted on the Internet. They cover any and every topic imaginable. Despite the wide variety, there are guidelines common to all articles that can help you improve your articles' readability.

1) Plan Ahead
Without planning, your article is bound to come across as disorganized and difficult to read. Even short articles require planning to be as readable as possible. Brainstorming is a great technique to help you figure out what topics you want to cover in your article. From the ideas you get, decide which topics are most important based on your intended article length. For example, if you’re writing an article about dancing, you could write about the many types of dancing, dance classes, dance history… the list goes on.

you might brainstorm “subtopics" such as the dance history of a certain country. (Insert here) Published by http://www.LousyWriter. short paragraphs. If you chose dance history from the above example. decade. If your article is more of an overview..com 0 42 If you want your article to delve deeply into one subject. so do your homework before you write. you might choose only one topic to explore or several. Your articles will be much more interesting if they are well researched. Short. 2) Research Your Topics Most people read articles because they want to learn something about a particular subject. and the more captivating facts you include. . and Simple! It’s the three "s"es of article writing: short sentences.. make sure you restrict yourself to only one of your brainstormed topics.Help Me Write a Better . Again. you have a bit more freedom with the number of topics you choose. and simple English. Your readers will be able to sense if your article is backed up with fact or not. the more loyal readers you’ll have. You may find that you’ll have to brainstorm more than once to narrow down your topics sufficiently. 3) Short. You’ll also find you will have many more quality details to incorporate into your articles if you do adequate research first. depending on the aim of your article. or dance company.

including article writing. You may want to use fancy words to impress your readers.com 0 43 Short sentences are easier to digest than long ones.. but still be careful about their length. short. Write your sentences with simple. If you have a particularly strong sentence you’d like to showcase. Integrate the "short. Simple English is best in most types of writing.Help Me Write a Better . Remember that the best articles are informative and entertaining without being too wordy or complicated. easy-to-understand words to appeal to the broadest audience. (Insert here) Published by http://www. feel free to put it in a paragraph all on its own.. . It's okay to vary sentences to make your writing more interesting. but the majority of people are not likely to appreciate your efforts unless your articles are particularly academic. and simple" rule into your articles and you are guaranteed to have a much more readable result. In most cases. Short paragraphs are a necessity in article writing. you should be able to restrict a paragraph to no more than five sentences for strong readability. but only do this once or twice per article. A sentence that is too long will lose your audience's attention.LousyWriter.

LousyWriter.com 0 44 ..Help Me Write a Better .. (Insert here) Published by http://www.

Make sure that your readers get the most out of your writing by following these tips to improve your book's readability. just make sure that your .. there are still a few guidelines you'll want to follow to make your book really appeal to your readers. 1) Follow Grammar Guidelines Book writing permits a great deal of freedom from traditional spelling and grammar regulations. and drive. be careful about your paragraph length. it takes creativity. learn the correct usage of quotation marks in writing speech. Make sure that each person's speech is in quotation marks and on its own line. Next. It can be difficult to follow dialogue in your book if these are used improperly.. First. Often the development of your character or scene depends on bending some rules a little. This doesn't mean you need to truncate your ideas. However.com 0 45 Help Me Write a Better. Sometimes book writers get carried away and make paragraphs much longer than they need to be.Help Me Write a Better . planning.LousyWriter... (Insert here) Published by http://www. Book It's not easy to write a book.

as well as which ideas you want to write about when.Help Me Write a Better . to keep track of everything that's going on. then connect the boxes with arrows. Keep going until all of the events in your book are accounted for. write the events that result from the first event(s) in their own little boxes. the writer. Next. A flow chart will help you organize and manage your ideas so that you can write about them more effectively. start by writing down the first event (or idea) in your book in its own little box on a sheet of paper. For best results. Books often contain several ideas being developed at the same time. which can make it difficult for you. Every event gets its own box.. which will keep your writing organized and easier to read in the long run. make your flow chart when you're still in the planning stages of your book.com 0 46 paragraphs are separated into manageable sizes that are easier for your readers to digest.. . but it can help you with your book writing.LousyWriter. 2) Use Flow Charts You make think of a flow chart as a business tool only. To make a flow chart. It will help you visually decipher how you want your book to flow. (Insert here) Published by http://www. You'll also have an easier time keeping track of how far you've progressed with each element of your book. too.

you will have a unique vision for the layout of your book that may appeal both to your publisher and to your readers. together with them and your editor. but don't be shy about adding your input. Not only can they scrutinize your book for typos and other errors.com 0 47 3) Work With Your Publisher and Editor Your editor and publishing company are both great resources for experienced second opinions about your book.Help Me Write a Better . Often. you may be on your way to writing the country's newest bestseller! How to Write a Better Business Letter . Your publisher will most certainly have some ideas of their own. Also. consult your publisher about your ideas for the physical presentation of your book.LousyWriter. (Insert here) Published by http://www. Speak up with your publisher. they can also recommend ways to improve the readability of sections of your book that may not flow perfectly...

Spelling and grammar errors hamper the readability of your document. Effective business letters will enhance the reputation of your business. 2) Keep it Concise A business letter that drones on and on will not keep the attention of your readers.LousyWriter. Explain yourself using short sentences with a couple of effective .com 0 48 Your business uses letters to correspond with your clients and suppliers. so represent your ideas with correctly spelled words and flawless grammar. advertise your products. Resist the temptation to over-explain yourself or overly praise the virtues of your business. 1) Always Use Proper Grammar You want your business to be taken seriously by your customers. or services. so take the time to learn how to write them well. Your audience simply will not take the time to read a business letter that is too wordy. (Insert here) Published by http://www. Your suppliers also deserve the same attention to detail. products. To really get your message heard.. find a shorter way to convey your meaning. and let your stakeholders know what's going on with your company.Help Me Write a Better . but your letters will appear much more professional if your readers do not have to stumble over spelling and grammar mistakes. which forces your audience to try to decipher your meaning rather than it being stated clearly for them. It may seem simplistic..

high quality printer paper.. more effective business letter. visit ReadabilityFormulas. Try using a readability formula to get an idea of how easy it is to understand your document. To really improve readability. set a goal to reduce it to five short ones. If you do not have enough of the right colors. but the result will be a more readable. Aim for a Flesch Reading Ease score between 40% and 60%. Before printing. Avoid repeating the same message over and over again. Most word processors contain readability results right in their grammar checkers. if your first message contains a paragraph with seven long sentences. Quality paper holds ink better and feels crisper in the hands of your readers. your words and pictures will look faded and . especially if you require colored ink for your logo or a graphic. Emphasize your key points with catchy phrases.com 0 49 adjectives.com 3) Use the Right Materials Plain copier paper is flimsy and will not send a message of quality to your audience.LousyWriter. which will enhance their opinion of your company's professionalism. (Insert here) Published by http://www. monitor the length of your paragraphs. Opt instead to print your business letters on heavier. To learn how to calculate readability yourself. For example. make sure that your ink cartridges are full.Help Me Write a Better .. It may take some time.

you'll need to decide what you want to get out of your letter so that each word can be focused on that goal. Before you start writing..Help Me Write a Better . (Insert here) Published by http://www. take the time to make them look professional. for example).. . you will find several useful ideas to help you get the most out of your sales letters..com 0 50 distorted. In the eyes of your customers and suppliers. Having enough of the right inks will make your letters look sharp and professional. Therefore. In this article. consider going to a printer to make sure your letters all turn out well. The result will be a more readable document that produces better results for your business. If you're printing a large volume of letters (for a mass mail-out..LousyWriter. Sales Letter The right sales letter can generate many leads for your business. your business letters are a reflection of your business practices. 1) Decide What You're Selling There are many different ways to create a sales letter. Help Me Write a Better.

(Potential call-out: Stick to the intent of your sales letter to give it the most impact. Don't waste valuable space by talking at length about the appliances and lighting fixtures you also sell. You won't be able to talk extensively about each part of your business.com 0 51 If you are selling something in particular. and to urge readers to visit the store now. Your potential customers will not take the time to read anything longer than that.Help Me Write a Better .) On the other hand. 2) Simple Formatting Tricks Try to limit your sales letter to one page. selling homes.LousyWriter. and legal services). focus on that and don't give in to the urge to promote other parts of your business. if you are a realtor trying to get customers in a new subdivision.. (Insert here) Published by http://www. . you'll have a bit of leeway to present your business more generally. For example.. if you are using your sales letter to introduce your business to a community. the low prices. and no more than two pages (but still only one page double-sided). if your company is having a sale on living room furniture. use your sales letter to talk about the quality of the furniture. Stick to the intent of your sales letter to give it the most impact. it's best to talk very briefly about each of your services (such as buying homes. For example. but this method will motivate people to call you to learn more.

or your readers will stop noticing what's bolded. Your letter will be much more readable if you take the time to describe your business with pizzazz.Help Me Write a Better . and separate each one with a full line space so your audience has some breathing room. count on the fact that your recipients will not read the whole thing. To really grab their attention. you'll have to make the most important words and phrases jump out at them.com 0 52 In fact.. . Use exclamation points (!) occasionally. Only use this technique once or twice for maximum impact. Just choose a few key words or phrases that you really want to be seen.LousyWriter. Keep your paragraphs short. If you have a key sentence that really deserves some attention. put it in bold all on its own. They'll make your reader sit up and take notice. when writing your sales letter. (Insert here) Published by http://www.. Try these hints to keep your readers interested: Make your most important words stand out by putting them in bold. Limit them to three or four short sentences. 3) Sell Yourself Believing in what you're selling is the first step to having a great sales letter. Don't overuse this. as long as they aren't overused.

Help Me Write a Better. Tell them what they can expect by choosing your business over others. Don't be modest! If you believe that your company is great... too. Read on for some helpful hints on how to improve the readability of your thesis or dissertation.. you'll have a better chance of convincing your readers..com 0 53 Tell your readers about your industry experience. so you want to give it the attention it deserves. Thesis / Dissertation Your thesis is a pinnacle of academic achievement.LousyWriter. 1) Organization is Essential . (Insert here) Published by http://www.Help Me Write a Better . Tell them why you are a better choice than the competition. A strong representation of your company will motivate your audience to trust you with their business.

always include your supporting research after every argument. (Insert here) Published by http://www. your thesis or dissertation will seem unconvincing without well-integrated research to support your findings. collect all of your research and thoughts and sit down for this simple. easy-to-follow thesis or dissertation. Without this planning..com 0 54 It's virtually impossible to complete a project of this magnitude without careful planning. d) Decide on the sequence of your arguments. To keep your audience from second-guessing you. you may have a hard time organizing your thoughts in a way that makes sense to your readers. go through it and make a note of which parts will work to support the arguments you are making.Help Me Write a Better .. b) Brainstorm the arguments you'd like to make in favor of and/or against your idea. Try . 2) Incorporate Your Research Even if your arguments are compelling. c) Peruse your research for evidence that supports your arguments. step-by-step planning session: a) Write down the overarching idea you want to write about. Spend this time now and you'll likely save time in the long run. Once you've completed these steps. you'll be on your way to writing a coherent. or report you make.LousyWriter. To get the most out of your research. Before you start writing. claim.

the sheer volume of your work can make it hard for you to catch all of the errors. If you can. enlist the help of a trusted friend or colleague to proofread your thesis or dissertation for you. It also gives you the opportunity to reword any sentences you don't like the second time around. 3) Always Proofread! Proofreading is a critical step in the writing of your thesis or dissertation.. You must physically proofread your thesis or dissertation yourself – usually more than once – to catch all of the typos and other errors that happened along the way. but it is nevertheless necessary. argument A. you can also hire a professional to do this job for you. Proofreading helps you eliminate every last error from your document. You'll have an easier time finding helpful data when you need it.e. A fresh pair of eyes will certainly help you find more mistakes. They can help find errors and suggest alternate wording for places where your writing is a bit awkward.com 0 55 labeling your arguments (i. these alone are not enough. Sometimes..LousyWriter. It may seem exhausting to you after the months you spent putting it all together. (Insert here) Published by http://www. Virtually all word processors now come with spelling and grammar checkers. which you will find very helpful. argument B. etc.) and then put the appropriate label next to the corresponding part of your research.Help Me Write a Better . However. . If you've got a little extra money.

It's great to ask the question that your blog answers.. You can also try picking an interesting detail from . so choose your words carefully. personal journals… the list goes on.com 0 56 Remember that your thesis or dissertation is the culmination of years of academic effort. Blog Post Millions of people write blogs every day on thousands of topics: news. Take the time to show your readership that you are an educated professional who writes flawlessly and persuasively. reviews. If you're a blogger. 1) Pick a Great Headline Headlines mean the difference between stopping to read your blog and passing it right by. here are a few simple tips that can help make your blog a lot more appealing to your readers...Help Me Write a Better . You'll be rewarded with a more polished and convincing finished product of which you can be very proud..LousyWriter. (Insert here) Published by http://www. Help Me Write a Better. Let's look at the headline "Is Your Shampoo Hurting the Environment?" It introduces your concept while enticing your readers.

. so direct your blog right at them. Lists are easy to read and pass on a lot of information without too ." "You" words aim your blog directly at your reader by involving them personally. 2) Involve Your Reader Using words like "you" and "your" is better than using "they" and "their. consider making a list. Something like "The Secret the Diamond Industry Doesn't Want You to Know" will tempt your audience to read further." Both sentences convey the same information. 3) Use Lists and Bullets If you've got a bunch of related information to convey. Although it's tempting. but the second sentence narrows in on the audience reading your blog.LousyWriter. (Insert here) Published by http://www. there is no point in trying to make your blog appeal to a broader audience by using non-personal language.Help Me Write a Better . Remember that the people who are interested in your topics will likely be your only readers. Compare the following sentences: "People with children need to choose the best school that's right for their family.com 0 57 your blog for a headline.." "Your children need a school that's right for your family.

Proper spelling and grammar lend a degree of professionalism both to you and your blog.LousyWriter. . formats. easy-to-read fashion. (Insert here) Published by http://www. it's better to make a list of what items are on sale instead of writing. Do not forget about spelling and grammar just because you aren't handing your blog in to a teacher. Resist the urge to make your blog too flashy. it's always a good idea to have someone else proofread your blog before you post it. cereal.. colors. You're sure to find mistakes that you missed when you were first writing. Choose one font that is easy to read and keep the size of your body text uniform (your headlines should be slightly larger).com 0 58 many words. etc. 5) Be Consistent with Your Format When you're posting your writing online. toilet paper…" A list clearly states relevant information in a concise. If you have time. If not.Help Me Write a Better . 4) Mind Your Spelling and Grammar Do not underestimate the power of your words. frozen pizzas. "Lettuce. there are unlimited combinations of fonts. Even if your friends are your only audience. it will be frustrating to read your blog if you don't take care to remove typos and run a spell check. if your blog is about a supermarket sale. put your blog away for a day or even a few hours and then go back and read it again.. For example.

choose a few effective pictures to include in your brochure.LousyWriter. a hardto-read brochure can turn potential customers off. A picture delivers an instant message to your readers because it takes less time to process than reading. 1) A Picture Says a Thousand Words A good brochure has very little text. The following simple guidelines will help you get the best out of your brochures. blogs that are more readable enjoy larger and more loyal audiences. (Insert here) Published by http://www.. However. The best brochures will have relatively selfexplanatory pictures coupled with a few lines of eye-catching text. Remember. Even an informative and entertaining blog will be overlooked if it's too hard on the eyes.Help Me Write a Better . One mass of text with a complicated font will not appeal to your audience.com 0 59 Make sure you keep your paragraphs short and put one line space between them. It only takes a split second for a potential reader to decide if they'll read your blog or not... Help Me Write a Better. Brochure Brochures are fantastic sales tools for many businesses. so you need to make it as appealing as possible to your customers. .. To convey a strong message without being wordy.

For sections of your brochure that simply must have a fair amount of text. similar to a picture.LousyWriter. like the one in this paragraph. it's better to write: a) Friendly service b) No waiting c) Satisfaction guarantee . A well-placed call-out. imagine a paragraph in a technical brochure that contains a lot of data about hardware specifications.. These details are important to your brochure. Readers will gravitate toward anything that stands out.) 3) Make an Impact with Bullets A brochure offers a limited amount of communication space.Help Me Write a Better . so use bulleted lists to get people's attention efficiently.. can highlight an interesting bit of information that will help hold your audience longer. (Call-out in the above paragraph: A great call-out spices up your brochure. (Insert here) Published by http://www. but are nevertheless fairly mundane to read. try using a call-out to steer your readers' eyes to something that will really grab their attention. For example. which is why lists are a perfect way to convey important information.com 0 60 2) The Value of Call-Outs Call-outs are phrases in a slightly larger font that are embedded in a body of words. For example. Choose something particularly interesting.

your audience won't be fooled! In terms of font styles. It's better to have some empty space to make your brochure easier on the eyes and give your readers some room to digest what your business has to offer.. but too many will take away from the overall effect. Before sending your brochure to the printers. but one that's too loud will distract readers from your brochure's message.LousyWriter. (Insert here) Published by http://www. .. In a brochure it can be interesting to have a couple of unique-looking fonts. 4) Focus on Formatting We've said it before. Try using a very simple font for your body text and a slightly more "fun" font for your headlines. Similarly.Help Me Write a Better . It's great to have a nice background color to accent your pictures and text. experiment with color combinations and get the opinions of colleagues you trust. but the second method is very wordy and harder to process than the above bulleted list. Too much text overwhelms your audience." Both methods deliver the same information. Don't try to cram more words in by using a tiny font size. we'll say it again: do not put too much text into your brochure. use caution with colors.com 0 61 than it is to say "Our business provides friendly customer service with no waiting and a 100% satisfaction guarantee. be careful about how creative you get. either.

Help Me Write a Better . failing to correct errors – intentional or not – undermines your professionalism. Below you will find several useful ways to get the most out of your business e-mails. It doesn't matter if it's simply a typo. Make no mistake: spelling and . and text... consult your printers before choosing a paper type. Ask for advice about which finishes will look best with your brochure's colors. however. Keep in mind. that every e-mail you send reflects upon your business. Help Me Write a Better. Finally. The quality and finish of the paper will affect the readability of your brochure.LousyWriter. don't be afraid to ask for a sample before you commit to a certain finish. your brochure is an important sales piece that needs just the right look to showcase your business.. so it's critical that you make them as readable as possible..com 0 62 Finally. (Insert here) Published by http://www. pictures. 1) Get Back to Basics Nothing gives a terrible first impression like spelling and grammar errors. Business Email Sending e-mails is a routine task that many businesspeople take for granted.

. Avoid any color other than black and. Long sentences and paragraphs can confuse and/or lose the attention of readers.Help Me Write a Better . in most cases. your font size should be no bigger than 12 points. in most cases. remember to separate each paragraph with a line space so that you don't overwhelm your recipient with one big block of text. your recipients are bound to expect flaws in your work. (Insert here) Published by http://www. proofread before you send! Remember. When writing an e-mail. These tools make it so simple to send a flawless e-mail that there is no excuse for anything less than grammatical perfection. virtually every e-mail program contains at least a built-in spelling checker.com 0 63 grammar errors negatively affect (and can even alter) the content of your message.. too. keep both your sentences and your paragraphs short. Often. make sure you stick to an easy-toread font and use it throughout your message. 2) Keep the Layout Simple Flashy fonts and bold colors are distracting and. 3) Consider Your Target Audience . Also. At the very least. very unprofessional. if there are flaws in your e-mails. these programs come with grammar checkers too.LousyWriter. In terms of the overall layout. These days.

Anderson gets back to you regarding the annual meeting. A paying customer usually expects respect and courtesy. It's best to restrict the content of your business e-mails to business-related information only.Help Me Write a Better . accomplish tasks. . (Insert here) Published by http://www. For example. and ask questions. as well. Make sure that you clearly outline what you expect from your recipient by separating your expectations from the rest of your e-mail. 4) Use Lists to Improve Readability You send business e-mails to communicate.. you must use polite and professional language. try listing them like so: a) When will the stationery be delivered? b) Please drop off your clerical report before you leave today. Also. instead of just writing your needs in paragraph form. Similarly. Personal material combined with business communication can weaken the impact of your message.com 0 64 If you are writing to a client or a supplier. don't forget to say "please" and "thank you!" If you are writing a colleague. bear in mind that it is still a work e-mail. c) Let me know when Ms. a supplier needs to know that you are a trustworthy customer.LousyWriter. Slang and casual language can be very off-putting to a client receiving an e-mail from your business. and therefore should maintain a certain level of decorum. Numbered lists are a great way to ensure that your recipient understands your expectations.. so it's best to keep those messages professional.

Resume Your resume is a potential employer's first impression of you. proofread. Once you're finished your best draft. point by point. Businesspeople can tell a lot about you from your resume..LousyWriter. Remember that each e-mail represents your company. so spend the time to get them right.has a great deal to do with whether or not you get called for an interview. Help Me Write a Better. 1) Spelling and Grammar are #1! Proofread. Your resume's presentation . so don't underestimate its influence. Typos and other mistakes have a way of escaping the eyes of their author..Help Me Write a Better . your e-mails will be more successful in helping you accomplish your business goals.not just its content . Ask your friends and family to look your resume over before you call it a finished product. Use the grammar and spelling checkers in your word processor. proofread.. .. and we aren't just talking about employment history. (Insert here) Published by http://www.com 0 65 By stating your expectations in clear language.

Anything less than top grammatical quality on your resume will leave them with doubts. For example.Help Me Write a Better .Fast ‘n' Fresh Supermarket -. Choose one that's right for you and stick with it. with each detail separated by a dash. but it really can't be stressed enough. company name. say you choose to format one employment history item like this: Cashier -. Your resume tells your future employers if you're a quality worker.. and location on one line. The next item should be in the same format: position.com 0 66 have someone with an eagle eye go over your resume again to spot any straggling errors. (Insert here) Published by http://www. Keep the format identical throughout your resume so that your reader doesn't have trouble figuring out what you're trying to say. Perfect spelling and grammar in your resume may seem obvious.. On the next line should be a brief description of your duties at that job.LousyWriter.Boston. It's confusing to a reader if your resume is not laid out in a consistent fashion. MA I processed grocery transactions and trained new employees. . It's worth saying again: get your spelling and grammar right! 2) Keep Your Format Consistent There are dozens of ways to design a resume.

4) Consider Your Target Audience Not every bit of personal information." Make yourself the doer to convince employers of your competence. such as a childcare provider.LousyWriter.. . but if you really want a job. tailor each resume you create to its intended audience. if you are a certified lifeguard. Most experience or training can be translated into something useful to your reader. However.com 0 67 3) Create the Right Tone Your resume is meant to showcase the best of you. Therefore.Help Me Write a Better . In the example above. This tone is much more persuasive than writing: "My job was training. the writer uses active language ("I processed." "I trained…") to report about his cashier job. It will likely not be compelling to an employer looking for an accountant.. that fact will be crucial to someone looking to hire a lifeguard. This is not to say that your skills are not transferable. education. it's best to write your resume in a way that appeals to that job specifically. (Insert here) Published by http://www." or "I was responsible for handling cash. It may even be interesting to someone looking for an employee with elements of that training. and job experience will be relevant to every employer. It may seem tedious. so choose the information your recipient will most want to hear and represent it strongly. For example.

Help Me Write a Better . so choose the details that show you're just the professional they need. (Insert here) Published by http://www. your resume reflects you as a professional.com 0 68 you have such a small amount of space to impress your potential employer that you must trim the details that will have the least likelihood of helping you get the job. . Remember.LousyWriter...

Businesses need to hold their writing to the same high standard they demand of their products and services. You can check the brightness of the paper right on the packaging before you buy. Documents printed on quality paper convey a degree of elegance and professionalism.Help Me Write a Better . slightly translucent. Before you print anything. The end result will show whether you've used an old. cheap printer or a high-end machine. and holds ink poorer than heavier paper. so read on to learn about making your business writing competent and professional. . they will draw conclusions about your document based on its physical characteristics.com 0 69 Plain English Business Writing At the office.. it's critical that you know how to write well.LousyWriter. Also. (Insert here) Published by http://www. Standard copier paper is flimsy. Choose heavy enough paper. Your clients and suppliers judge you on your documents. invest in a good quality printer. Text printed correctly on the right stationery makes a great first impression. 1) Use the Right Tools Even before your readers start reading.. brighter paper makes text stand out better on the page.

. . If you're printing irregularly sized documents or you have a large volume.Help Me Write a Better . (Insert here) Published by http://www. Keep your paragraphs short and to the point. make them only slightly larger than your body text. b) Use headings when you can.com 0 70 so spend the money to make your documents look amazing. and make sure there is one line space in between each one. Headings get an idea across right away and encourage your readers to learn more about it. Before you send any writing on its way. They can provide samples of their work and references. Your documents will be harder to read if the ink is faded.LousyWriter. Choose a reasonable size (usually 10 to 12 points) and don't stray from it unless your document contains headlines. so you can be sure you're getting the quality you need. this option is less expensive for you than buying all of the ink and/or special equipment you would need to do it yourself. consider using a printing company. take note of the following: a) Separate your ideas with paragraphs. Even your headlines should not be oversized. make sure your ink cartridges are full before printing. Also. Often. 2) Layout Makes an Impression Even a compelling message won't read well if it's poorly presented on the page. c) Be consistent with your font size..

negative results. People will be more likely to pay attention to the bad news if they aren't bombarded with it right off the bat. Always follow up negative or uninteresting news with a few positive sentences before you close. It's always best to deliver the good news first. Deliver negative information concisely and clearly so people understand the details. (Insert here) Published by http://www. 4) Grammar and Spelling Make sure you run a spelling and grammar check before your documents are read to avoid any miscommunication. . Difficult news. or boring statistics should always come after a more cheerful part of your document. You've heard it a million times.. Keep the first part of your document relatively light-hearted in order to draw in your readers. Doing so will make the information more digestible for your readers. but spelling and grammar truly are critical to the readability of your business writing. Don't forget that a perfect business document makes a great impression. regardless of your intended audience.com 0 71 3) Order Your Topics Determine what topics your document will cover and order them appropriately.LousyWriter..Help Me Write a Better .

(Insert here) Published by http://www.Help Me Write a Better . Your potential clients need to identify with the language on your website in order to be compelled to buy. so use difficult words sparingly. This article will help you turn your website into a powerful sales tool that attracts your target market and turns them into loyal customers. 1) Use Plain English It's tempting to use fancy words in an effort to introduce your products and services with flair.. However. Simple English will help you clearly communicate the consumer benefits of your business.) .. A good rule of thumb: if it's got more than two syllables.LousyWriter. Website Copy A website is very important to a business... consider choosing another word.com 0 72 Help Me Write a Better. The 21st century way to buy virtually anything is through the Internet. complicated language actually can prevent your website visitors from really connecting with your business. try choosing another word. so your website must reflect your business in the best way possible. (Potential call-out: If it's got 3 syllables.

(Insert here) Published by http://www. However. but interesting pictures persuade people to read what's on your website. not run-of-the-mill descriptions. but words that are too ordinary will bore your customers.. Yes. you do want to give your customers enough information about your business. Words like "dynamic" and "stunning" will motivate your visitors to buy more than words like "great" and "nice. If you want to "wow" your website visitors.." Again. Place relevant pictures close to your text to encourage a more captive audience.com 0 73 2) Keep it Short Passionate entrepreneurs often make the mistake of over-describing on their websites. What other tool can you use to make your words "pop"? Pictures! It may surprise you. A picture takes less effort for your visitors to absorb. so the right picture can capture their interest much more quickly than words. remember: a) Short sentences b) Short product/service descriptions c) As few web pages as possible 3) Make Your Words Stand Out Use interesting adjectives. too many words or too many web pages will be so daunting to them that they won't bother to read what you've written.LousyWriter.Help Me Write a Better . . you do not want to over-complicate your language.

(Insert here) Published by http://www.not the quantity -. Get them interested right off the bat.of their words. It's much better to describe a couple of the strongest aspects of your business than to overload your homepage with secondary information. successful websites motivate people to buy using the quality -. Remember.Help Me Write a Better ... and they'll stay to look at the details found in other areas of your website.LousyWriter. .com 0 74 4) Pack a Punch Now that you know you've got to keep your website short and simple. Pick the best parts of your business and highlight them right on your homepage. the above questions will get you thinking about what should be there. you must make the space you do have as attention-grabbing as possible. ask yourself the following questions: a) What is the best thing about my company? b) What do I offer that people need the most? c) What's the most important thing my customers need to know? Although there are no hard and fast rules about what to put on your homepage. To decide which areas to write about.

” 2) 3) 4) 5) .” Acceptation now means “the sense in which an expression is generally understood or accepted. and may have regard to things actually existing.LousyWriter. ILLUSIO . ACCEPTATIO . advancement.—Advance is used in speaking of something as moving forward.. as being moved forward. ACTS. Accession means the coming into possession of a right. and may even be mischievous. also “favorable reception”: as. ACTIO S. or an addition. “In literary and popular use an illusion is an unreal appearance presented in any way to the bodily or the mental vision.. harmless. “The acceptance of a gift.—“Acts.. (Insert here) Published by http://www. or even useful. A delusion is a mental error or deception..’” ADVA CE.—An allusion is an indirect reference to something not definitely mentioned. ADVA CEME T.com 0 75 Misused Words 1) ACCEPTA CE.—Access has several meanings authorized by good use: () outburst. ACCESSIO . Roughly speaking.’ is preferable to actions. since actions also means ‘processes of doing. as well as to illusions. () admission. () way of entrance. of judgment. it is often pleasing. DELUSIO .—Acceptance is the “act of accepting”. Delusions are ordinarily repulsive and discreditable. in the sense of ‘things done.” ACCESS.Help Me Write a Better .. an illusion is an error of vision.” “She sang with marked acceptance. ALLUSIO . delusion.

being used of that which stimulates the body or any of its organs.. of a star.” 10) RELATIO SHIP.” “We speak of the observation of a fact.” OBSERVATIO . A proposition is something proposed for discussion. originally “a goad. solicitation is “the act of soliciting or earnestly asking. a by-work. stimulant has a medical sense. (Insert here) Published by http://www. . STIMULUS. ‘something aside from one’s regular calling.—Observation contains the idea of “looking at”.. of a rule. STIMULA T. which may be accepted or rejected. with a view to determining the truth or wisdom of it. “A relationship existed between the two families. of alcohol as a stimulant. PROPOSITIO . RELATIO .’” COMPLETIO .—Relationship properly means “the state of being related by kindred or alliance”: as.LousyWriter.—“Vocation means ‘calling’ or ‘profession’. completeness is “the state of being complete. stimulus.Help Me Write a Better . COMPLETE ESS.—“A proposal is something proposed to be done.” 12) STIMULATIO . 11) SOLICITUDE. We speak of ambition as a stimulus.” 7) 8) 9) PROPOSAL.” Relation is a word of much broader meaning.—Solicitude is “anxiety”.—Completion is “the act of completing”.—Stimulation is “the act of stimulating or inciting to action”.” “celebrating. SOLICITATIO . OBSERVA CE. of the observance of a festival. avocation. observance. It does not necessarily imply kinship. of “keeping.” now denotes that which stimulates. VOCATIO . the means by which one is incited to action.com 0 76 6) AVOCATIO .

LousyWriter. capacity. .—Character is what a man is. meaning “the difference between two sides of an account.—Balance. of a man’s adherence to the principles of his party. and cannot properly be used for rest or remainder.—The centre is a point. an argument may be addressed either to the court or to the jury. A similar remark applies to the verbs plead and argue. and is less definite than centre. (Insert here) Published by http://www. REPUTATIO . 14) ADHERE CE. the power of containing. ADHESIO . of physical connection. 18) CE TRE. QUA TITY. A plea is always addressed to the court. reputation is the prevailing opinion of his character. quantity is used of things which are measured. REST. or a space. or a definite place. REMAI DER. UMBER.—Adherence is used of moral relations. the middle is a line. and of large as well as of small parts. Remainder is used only of things.” 17) BALA CE. adhesion. 19) CHARACTER. number. and denotes a comparatively small part. of understanding.Help Me Write a Better .—“Plea (in the legal sense) is properly used of the pleadings or the arraignment before a trial. We speak of the adhesion of glue to wood. PLEA. of acquiring. CAPACITY.—Amount means “sum total..” and is used of numbers or quantities.—Ability is the power of doing. not of the argument at a trial. 16) ARGUME T.” is a commercial term. of things which are counted.com 0 77 13) ABILITY. MIDDLE.. 15) AMOU T. Rest is used of persons or things.

EGOTISM. often uncontrollable..” 26) EMIGRATIO . 22) COU CIL.—Emigration is the moving out from a country. engaged to give advice.—Conscience is that within us which distinguishes right from wrong. the ego being the basis of their philosophy.—Deception is “the act of deceiving”. or a “trick.—Custom denotes the frequent repetition of the same act.” Counsel denotes “advice.” an “artifice. 24) DECEPTIO . deceit is “deceitfulness. habit is involuntary. Custom is voluntary. . COU SEL. Egoism is sometimes used also in the sense of undue admiration of self.” 23) CUSTOM. and may be used of a number of persons taken together. Habit is the effect of custom in a person. DECEIT. Consciousness is the state of being aware of one’s existence. immigration. CO SCIOUS ESS.” 21) CO SCIE CE. COMPLIME T. HABIT. as a lawyer.—A complement is a “full quantity or number” or “that which is needed to complete”.” Egoism is the name of their system. since egoism also designates a system of philosophy.—“The disciples of Descartes were egoists.” 25) EGOISTS. thoughts.’ is preferable to egoism.—A council is “a body of persons convened for consultation. and surroundings. EGOISM.LousyWriter. (Insert here) Published by http://www. the outward expression of which is egotism. sometimes unconscious.” a trait of character. IMMIGRATIO . a compliment is “an expression of praise.com 0 78 20) COMPLEME T.” or “a person.. the moving into it. in the sense of ‘self-worship.Help Me Write a Better . But “egotism.

—“Enormity is used of deeds of unusual horror. of things of unusual size. magnitude. We speak of the enormity of Cæsar Borgia’s crimes. enormousness. in the sense of ‘nonconformity to truth.” 28) ESTEEM.—Esteem as a noun seems to be going out of use.” must be distinguished from importance.com 0 79 Foreigners who come to live in America are emigrants from their fatherland.—We invent something new.Help Me Write a Better .LousyWriter. DISCOVERY. since falseness usually implies blame.—“Falsity..—Import. of the enormousness of the Rothschilds’ wealth. . based on considerations of probability.” 31) IMPORT. IMPORTA CE. contrived or produced for the first time. IDE TIFICATIO . or position of anything.” 30) IDE TITY. We discover what existed before.” 29) FALSITY.’ without any suggestion of blame. (Insert here) Published by http://www.—Identity is “the state of being the same. FALSE ESS. is.. of the number.” 32) I VE TIO . “the quality of being important. or who a given person. but remained unknown. ESTIMATE.” Identification denotes “the act of determining what a given thing. is preferable to falseness. 27) E ORMITY. amount. ESTIMATIO . E ORMOUS ESS. An estimate is “an approximate judgment. immigrants to America. the word now commonly used in the sense of “opinion” or “regard” is estimation. in the sense of “meaning.

LousyWriter. a plurality is the excess of votes given for one candidate over those given for another.. PLURALITY. 38) ORGA ISM.’” .. since limitation also means “the act of limiting. the whole is equal to the sum of all its parts.” or “an organized body of persons.—Lot denotes “a distinct part or parcel”: as. LIMITATIO . neglect. therefore it is improperly used in the sentences: “He has lots of money.” 37) OVICE.” or a “restriction..—“Negligence is used of a habit or trait. 36) EGLIGE CE. Portion is often used in a stilted way where part would be simpler and better.—An organism is a “living body composed of a number of essential parts. 39) PART.. “The auctioneer sold the goods in ten lots.” 34) LOT.Help Me Write a Better . of an act or succession of acts.—Novice properly means one who is new in any business or calling. a portion of Scripture.—A majority is more than half the whole number. portion has always some suggestion of allotment or assignment: as.” Organization denotes “the act of organizing.com 0 80 33) LIMIT.” is preferable to limitation. PORTIO . the state or time of being a novice.” and “I know a lot of people in New York. and is not necessarily a majority when there are more than two candidates. UMBER.” The word does not mean “a great number”.—Limit.. EGLECT. ‘Father.” 35) MAJORITY.—“Part is the general word for that which is less than the whole: as. OVITIATE. (Insert here) Published by http://www.” as a literary society. in the sense of “bound. novitiate. this is my portion. give me the portion of goods that falleth to me. ORGA IZATIO .

RESOURCE.” is also applied to a work of literature or art.’ is preferable to production. there can be only one predominant trait. Production. Product denotes the result of some operation. RECOURSE. “Product. 46) RESORT... a statue. of the flock.LousyWriter. (Insert here) Published by http://www. ABU DA CE. meaning “the act of producing. since production is also used in an abstract sense.—Prominence means “a standing out from something. more than enough. PRODUCT.” 45) REQUIREME T. usually physical labor.” 42) PROMI E CE.’ is preferable to relation. since relation is also used in an abstract sense.” “an over-ruling.—Resort denotes “the act of going to some person or thing”.—Plenty is enough.” “a superiority in strength or influence.’ is preferable to recipe. abundance. or “that which is resorted to or .” 44) RELATIVE. in the sense of ‘member of a family. since recipe is commonly restricted to medical prescriptions. RELATIO . so as to be conspicuous. 43) RECEIPT. 41) PRODUCE. etc.—“Receipt. or a painting.” Predominance denotes “ascendency. REQUISITE. the produce of the soil. RECIPE. A requisite is something required by the nature of the case.—Produce is always collective. and is used only of raw products: as. as a book.—“Relative. PREDOMI A CE. REQUISITIO . A requisition is an authoritative demand or official request for a supply of something.—A requirement is something required by a person or persons. in the sense of ‘thing produced..com 0 81 40) PLE TY.Help Me Write a Better . in the sense of ‘formula for a pudding. PRODUCTIO .” There may be many prominent traits in a person’s character.

in the sense of ‘distinctive quality.’ or “to put to the credit of.—Sewage means the contents. since specialty is also used in the sense of ‘distinctive thing.Help Me Write a Better .” 50) SPECIALITY. SEWERAGE.—‘To accredit means ‘to invest with credit or authority.” 47) SECRETI G.” . SITE. 53) ACCREDIT. Visitant seems now to be going out of use. CREDIT. the system.” Recourse means “resort for help or protection.—Secreting is the act of hiding.’ or ‘to send with letters credential.—“Speciality. 48) SEWAGE. The site is confined to the ground on which it is erected or reposes. 49) SITUATIO . visitor. SPECIALTY. of sewers.” “harmony.—“Situation embraces all the local aspects and relationships in which a thing is placed. a physiological process or fluid..” Unity means “oneness.—Visitant was formerly used to denote a supernatural being. visitor being used in both senses. secretion. SECRETIO .’ is preferable to specialty. sewerage.’” 51) U IO .com 0 82 habitually visited. U ITY.—Union is “the joining of two or more things into one..” 52) VISITA T.” Resource denotes “something which is a source of help or support. (Insert here) Published by http://www. a human one. VISITOR.LousyWriter.’ to credit means ‘to believe.

e.” to deprecate means “to argue earnestly against” or “to express regret for.” “to oppose actively.” “In England.Help Me Write a Better .—To depreciate means “to bring down in value. Properly the word is a noun.” 58) Loan.com 0 83 54) ARISE. A loan is money which a person lends..—“The choice between these words was primarily.’” 55) CAPTIVATE.” to impute means “to ascribe to. (Insert here) Published by http://www. to capture. antagonizing forces must be of the same kind. CAPTURE.” 56) DEPRECIATE. have become more associated with rise. however. ‘music arose with its voluptuous swell.” “to disparage. “to take prisoner.—To antagonize means properly “to struggle against.LousyWriter. The literal meanings.” or “to counteract. and the consciously figurative with arise: as. the sun rose. or those which seem literal.” . 59) A TAGO IZE.—The use of loan as a verb is not sanctioned by good use. lend. and still often is.—To impugn means “to call in question.” 57) IMPUG .. he rose from the chair. RISE.—To captivate means “to fascinate”. but in the political phraseology of the United States a person may antagonize (i. DEPRECATE. a matter of rhythm euphony.. IMPUTE. oppose) a measure. OPPOSE. the provinces rose in revolt: trouble arose.

. for “assert.” or “affirm. .. AFFIRM. get. SUPPORT.” to fetch means “to go. which is also often misused in the sense of “say.” to bring means “to take along in coming. ALLEGE.” To maintain is “to uphold by argument. and “Practical Exercises.—The word champion is very much overworked.) 64) CO FESS. and bring.” or “affirm.” “allege. 61) CARRY. . STATE. in cases into which the idea of confession does not enter. ‘I must confess’ and the parenthetical ‘I confess’ are exempt from the operation of this rule.” To affirm is “to assert on one’s reputation for knowledge or truthfulness.—To calculate means properly “to compute mathematically. (Insert here) Published by http://www.” means properly “to express formally and in detail. or emphatically.” “declare. being often used in the general sense of “support. (See “Foundations.—“Admit.Help Me Write a Better . ASSERT.LousyWriter.” it always implies detail.—To carry means “to take along in going. I TE D.com 0 84 60) CALCULATE. In the sense of intend it is not in good use.” p. BRI G.. On grounds of idiom.” It should be restricted to cases in which there is the idea of entering the lists as champion of a cause.” pp. DECLARE. ADMIT.” .” or “to adjust or adapt” for something.” To assert is “to say or declare in the face of implied denial or doubt.” To state.” To allege is “to assert without proof. 63) CLAIM. FETCH. MAI TAI .” “maintain.” 62) CHAMPIO .” “declare.” “assert. clearly.” To declare is “to say publicly. especially in the United States.” “allege. is preferable to confess.—To claim means properly “to demand as one’s own or one’s due. however.” It is often loosely used.

(Insert here) Published by http://www.” as. from the French use of demander. 67) LEAR . We may like or even love a person.—Like and love differ greatly in strength or warmth. 72) MATERIALIZE. the person who occupies it takes a lease of it.” .. LEASE. With an infinitive. In the latter sense the proper word is teach. “it has taught me something. Sheehan. Goff.” 71) LIKE. APPEAR.” said Mr.—To materialize properly means “to make or to become physically perceptible. “to give the use of.” “the ideas of the sculptor materialize in marble. we only like the most palatable kind of food.com 0 85 65) DEMA D. LET. and may differ in kind.Help Me Write a Better .—Learn means to “acquire” knowledge. “by means of letters we materialize our ideas and make them as lasting as ink and paper.” The owner of a house leases it. LOVE. not to “impart” it. TEACH. “Oh no. Sheehan.” To lease means “to give the use of by lease. and it never has the intensity of love. ASK..” to let.” The use of “demand” in the sense of “ask” is borrowed.—To hire means “to obtain the use of.—To demand means “to ask for with authority or with insistence. Like may be feeble and cool. like is the common word.” replied Mr. love being appropriate only in the hyperbole of poetical or rhetorical feeling. 66) HIRE. possibly. 69) 70) “This has learned you something.LousyWriter.” said Mr. 68) “I have more information to-day than I had before.

” “to leak out.” 81) ALLUDE TO.” 79) ALLEVIATE.” to except means “to make an exception of. THI K. REFER TO. to relieve it is to go further.LousyWriter. HAPPE . ARGUE.Help Me Write a Better . and “to remove it in a large measure or altogether.’” 75) TRA SPIRE. 76) ACCEPT.” 77) ADVERTISE.—“Stay.—Allow properly means to “grant” or “permit.—To advertise is “to announce to the public” to advise is “to give counsel or information to a person. (Insert here) Published by http://www.” it should not be used in the sense of to happen.—We mention a thing when we name it directly.—To accept means “to take something offered. ME TIO .” 78) AFFECT. STOP.” “to influence.” 80) ALLOW.—To alleviate pain is “to lighten” it.—To affect is “to act upon.” not to “admit. . We allude to it when we refer to it in a delicate or slight way. ADMIT. RELIEVE. ADVISE. as in ‘At what hotel are you staying?’ is preferable to stop..” “think” or “intend.” to effect is “to bring about.. We refer to it when we speak of it less directly.com 0 86 73) PLEAD.—To transpire means properly “to escape from secrecy to notice. since stop also means ‘to stop without staying.—See plea 74) STAY. EFFECT. EXCEPT.

—“Two things are compared in order to note the points of resemblance and difference between them. it is to show that the first is like the second.’ we may construe a sentence as in translation..” 89) DRIVE. when one thing is compared with another. in modern usage. DISCRIMI ATE.” “to reveal.’ to construct means ‘to build. DISCOVER.’ ‘The jury having been convinced of the prisoner’s guilt. CO STRUCT.’” 86) DETECT.—To detect is “to find out. it is to show either difference or similarity.—To disclose is “to uncover. DOMI EER.—To dominate is “to rule. . CO VICT.” 87) DISCLOSE. AUGUR. (Insert here) Published by http://www. ‘to pronounce guilty. riding in saddles.—“To convince is ‘to satisfy the understanding.com 0 87 82) ARGUE.—We go driving in carriages.LousyWriter.’ to convict. When one thing is compared to another.” to discriminate is “to distinguish between. “to find. he was convicted.’ ‘to show the meaning. or construct it as in composition. they are contrasted in order to note the points of difference only.” 85) CO VI CE.” to domineer is “to rule in an overbearing manner..” 84) CO STRUE. we ride on them.—“To construe means ‘to interpret. We drive behind horses.” to discover is. especially difference.Help Me Write a Better . COMPARE TO. CO TRAST.” “to forebode. RIDE.—To argue is “to bring forward reasons.” 83) COMPARE WITH.” 88) DOMI ATE.” to augur is “to foretell.

” leave.com 0 88 90) ELIMI ATE.—To inquire is “to ask for information.” to elicit is “to draw out. since insure also means “to guarantee indemnity for future loss or damage.” to advise is “to give counsel or information.—Secure.” to esteem is “to set a high value on.” is preferable to insure.” 94) I QUIRE.” It should not be used intransitively. FI D.” 91) ESTIMATE.” to expound is “to explain the meaning of.” “The horse became frightened..” especially of persons. ELICIT. and is used correctly in “The locomotive frightened the horse.—Let means “to permit. ESTEEM.—Locate properly means “to place in a particular position.—Frighten is a transitive verb. I VESTIGATE. 98) PERSUADE.” or “to designate the site of.” 96) LET.” 93) FRIGHTE .” “to convince.—To expose is “to lay bare to view.” to investigate is “to make a thorough examination.” “to make safe.” “to get rid of.—To estimate is “to judge the value of. SECURE.” “The horse was frightened by the locomotive. ADVISE.” 97) LOCATE. LEAVE. in the sense of “to guard from danger. it does not mean to find. EXPOU D.Help Me Write a Better . 92) EXPOSE.—To persuade is “to induce.” or “to go away from.LousyWriter.” as of a new building or purchased lands.” 95) I SURE.. “to let remain. as in the sentence “The horse frightened at the locomotive.—To eliminate is “to remove.” . (Insert here) Published by http://www.

—To start is “to set out” or “to set going. 103) START.” as. “He had a good sleep.” Well is sometimes an adjective.” “He slept well. we repel an officious person or the unwelcome advances of a lover. since anticipate also means “take up. as in “You look well.—To predicate is “to affirm as an attribute or quality. PROPOSE. We say.—To suspect is “to mistrust. PROSCRIBE. We repulse an enemy or an assailant. “Begin is preferred in ordinary use.—Good is an adjective: the adverb corresponding to it is well. and ceremonial.—To prescribe is “to lay down as a rule or a remedy. or realize beforehand. COMME CE. Before an infinitive. (Insert here) Published by http://www.Help Me Write a Better .—“The verb purpose. commence has more formal associations with law and procedure. EXPECT. proposal or proposition. since to propose also means ‘to offer for consideration:’ the noun answering to the former is purpose.” to proscribe is “to condemn to death or to loss of rights. combat.” 102) REPULSE. A TICIPATE.” 100) PRESCRIBE.” .’ is preferable to propose. repel is a milder term.” 105) GOOD. perform. in the sense of “look forward to.com 0 89 99) PREDICATE.” Expect.LousyWriter. divine service. “Some real lives do actually anticipate the happiness of heaven.” to predict is “to foretell.. in the sense of ‘intend.” and is not followed by an infinitive. “begin” or “commence” is used. to the latter. PREDICT. BEGI .—Repulse usually implies hostility.” is preferable to anticipate. WELL.” 101) PURPOSE.” 104) SUSPECT..” “to surmise. REPEL.

.” which is the proper meaning of almost. “He talks like her. FEWER. as. SMALLER.” “Somewhat” is occasionally used as a noun. We say. 108) MOST. 111) SOME. EARLY.” Somewhat is an adverb. fewer to number. PROBABLY.” ad the corresponding adverb is probably. The use of plenty as an adverb. as.—Some is an adjective. except in the phrase “As likely as not.” but in this sense something is more common.” Shakespeare used the word as an adjective in “Reasons as plenty as blackberries. SOMETHI G. as “The food is plenty good enough.” “He will probably come. “Men of like excellence.” In the sense of “in the same manner as” like is followed by a noun or a pronoun in the objective case. the time has almost come. and is called by some an adverb.—Likely is now used as an adjective only.” “He looks like his grandfather.” but this use is obsolete. “Somewhat of doubt remains. “He is somewhat better.” is a vulgarism..” “He was a man of like passions as we are. the corresponding adverb is nearly. .—Near is an adjective.” Like as an adjective means “similar.” It is always superlative and never means “nearly. “Most of the boys are here. LIKE. We say.” as. (Insert here) Published by http://www.Help Me Write a Better . as “Plenty of corn and wine. by others a preposition: as. smaller to size. or degree. ALMOST.” 107) LESS. 110) PLE TY is now in good use as a noun only.LousyWriter.” 109) EAR. as. quantity.—Less refers to quantity.—Most denotes “the greatest number.com 0 90 106) LIKELY. “Some water. SOMEWHAT. “He is likely to come.” “Some brighter clime.

” as. third etc.” “Every directs attention chiefly to the totality.. etc.—First is both adjective and adverb. thirdly. Second. liable to be hurt. “Every pupil should have a dictionary and use it freely. Thus. and not merely one of them. liable. but ‘Every theory is open to objection’ refers to all theories that may exist. the corresponding adverbs are secondly.” Every means “all of any number. THOSE. EVERY. EACH. (Insert here) Published by http://www. “Each boy recited in his turn. It may also be observed that each usually refers to a numerically definite group. each chiefly to the individuals composing it.—Both. LIABLE.” One is apt to speak quickly.” “sort. 117) BOTH.” Each means “all of any number. Firstly is a vulgarism. considered one by one.—This (plural these) and that (plural those) are the only adjectives in English that have distinct forms for the plural..—See page . IRRITATI G.” 113) FIRST.” It is often misused for irritating..Help Me Write a Better . A common mistake is to use the plural forms with singular collective nouns.LousyWriter.” . ‘Each theory is open to objection’ relates to an understood enumeration of theories.” “class. 116) APT. THE WHOLE. THESE.” groups objects. as “kind. 115) ALL.. are adjectives only. SECO D. LIKELY. SECO DLY.—Apt implies a natural predisposition. more grave. exasperating.” as. as. meaning “the two. “Both were men of hot temper. “Likely implies a probability of whatever character. an habitual tendency. worse in some way. likely to hear good news.com 0 91 112) THIS. THAT. an unpleasant probability.. 114) AGGRAVATI G. etc. considered as composing a group or class.. or provoking.—In good use aggravating means “making heavier.

. and $. COMMO . We say “It is as cold as ice.—Both so and as are used as adverbs of degree correlative with the conjunction “as”: unless there is a negative in the clause as is generally used.—Mutual properly means “reciprocal.” “It is not so good as it looks.. taken as they come. 122) SO-AS.— “Apparently is properly used of that which seems. EVIDE TLY. with a negative so is preferable to as.” In the sense of “usual.” especially in the phrase. MUCH. much to quantity. The word is used figuratively by Dr. of that which both seems and is real. since partially also means ‘with partiality. is not very high. $. in the sense of “very” or “to a considerable degree” it is not in good use. AS-AS.com 0 92 118) MA Y.Help Me Write a Better . the average loss is $. if four persons lose respectively $. VERY.—“Partly.LousyWriter. .W.” “interchanged. in the sense of ‘in part. (Insert here) Published by http://www.—Average implies an arithmetical computation.” 120) PARTLY. ORDI ARY.—Quite properly means “entirely”.” “of the usual standard. 119) MUTUAL.’” 121) QUITE.” “common in occurrence.” It is often misused for common in the sense of “belonging equally to both or all.’ is preferable to partially.—Many refers to number. Holmes in “The average intellect of five hundred persons. “A mutual friend.” ordinary is preferable to average. O. 124) AVERAGE. real. but may not be. PARTIALLY. MA IFESTLY.” 123) APPARE TLY. evidently.” Manifestly is stronger than evidently. $.

‘Continual dropping wears away a stone.Help Me Write a Better . “A man is bound by his word. 131) FU Y.” or “under necessity”: as. DETERMI ED.LousyWriter. (Insert here) Published by http://www. In the sense of “sure” it is in colloquial. the judgment of a court is decisive. ‘the continuous flowing of a river.—“Deathly.” “We hold ourselves in gratitude bound to receive . which perhaps decides nothing. .com 0 93 125) BOU D.’” 128) DECIDED.’” 127) DEADLY.’ continuous. DECISIVE. etc. 130) EXISTI G.” Its misuse for stupid is partly due. ‘She was deathly pale. DEATHLY. use. manuscripts. ODD. 126) CO TI UAL. especially in Pennsylvania.” 129) DUMB..” in the sense of “strange” or “odd” it is not in good use. all such persons.—Funny means “comical.. of uninterrupted action.—That is extant which has escaped the ravages of time (used chiefly of books. since deadly also means ‘inflicting death. that is existing which has existence.’ is preferable to deadly. EXTA T. a decisive opinion settles the question at issue. in the sense of ‘resembling death.—“A decided opinion is a strong opinion. to its resemblance to the German dumm. but not in literary.—Dumb properly means “mute.—Bound properly means “obliged. as..’ as.).” “silent. CO TI UOUS. STUPID.” “fated.—“Continual is used of frequently repeated acts.” In the sense of “determined” hound is not in good use.. A lawyer may have decided views on a case. as.

” Humane means “compassionate. Long is used of anything that has length. HEALTHFUL.. Lowell wrote: “We have given back to England the excellent adjective lengthy . as. 137) EW.” Last.” “The latest fashion.—That is new which is not old. that is healthful or wholesome which produces health. but the earliest quotations found are from British authors. that is novel which is both new and strange. A GRY. In the introduction to the second series of The Biglow Papers. “The last house on the street. 136) MAD.” contains a distinct reference to time. Wholesome commonly applies to food..” “human sacrifices.” Lengthy is used chiefly of discourses or writings. and implies tediousness. and denotes that which comes after all others in space or in a series: as.” 134) LATEST. “human nature.—That is healthy which is in good health. thus enabling their journalists to characterize our President’s messages by a word civilly compromising between long and tedious. OVEL.—Human denotes what pertains to man as man.Help Me Write a Better . . that is latest which comes after all others in time: as. WHOLESOME. HUMA E. (Insert here) Published by http://www. like the word “late.. “The latest news.—Mad means “insane. 133) HUMA . LAST.” 135) LE GTHY.—Latest. LO G.—Lengthy is said to have originated in the United States..” in the sense of “angry” it is not in good use. Mr.com 0 94 132) HEALTHY. which was originally a contraction of “latest.LousyWriter.” “The Last of the Mohicans.” is now used without any distinct reference to time. so as not to endanger the peace of the two countries by wounding our national sensitiveness to British criticism.

“magnificence. “splendor.. They . 144) MAG IFICE T.” elegant.—That is practicable which can be done. VERBAL.” as.” splendid. as. ‘The Lord is very pitiful.” Scared of is not in good use.—Grand properly implies “grandeur. where all the objects were monsters and extremes..” 142) REAL.” lovely. PRACTICAL. “elegance. “awe.” “standing out so as to be easily seen.. 143) SCARED. and of tender mercy.Help Me Write a Better .” afraid is an adjective meaning “in fear.” magnificent.” 139) PITIABLE.” “We talk.’” 140) PRACTICABLE. (Insert here) Published by http://www.” Its misuse for the adverbs really and very.—The participle scared means “frightened.” eminent means “distinguished in character or rank.’ is preferable to pitiful.” is a vulgarism.’ is preferable to verbal.” “a practical electrician.—Real is properly an adjective. “surpassing loveliness. EMI E T..” 141) PROMI E T. “She is afraid of horses.com 0 95 138) ORAL. “splendid colors. “a practicable plan. REALLY.—“Oral.” Before “of. “real diamonds.” gorgeous. that is practical which is not theoretical only: as. AFRAID. since pitiful also means ‘compassionate.—Prominent means “conspicuous. in the sense of ‘in spoken words. “This is real pretty. since verbal means ‘in words’ whether spoken or written.—“Pitiable. VERY.. meaning “not imaginary or counterfeit.” awful. sometimes.’ as. PITIFUL. with people whose conversation would lead you to suppose that they had lived in a museum.” the proper word is afraid: as. in the sense of ‘deserving pity.LousyWriter.

this straining talk. We are unskilful definers. although large. .--A writer. All this comes of poverty. when the reference is to two only. From want of skill to convey quality. because you have got or have not got a shoestring or a wafer you happen to want—not perceiving that superlatives are diminutives and weaken.. it is viewed as a mere point.. in is generally preferred to at. that is. BETWEE . we hope to move admiration by quantity. in is used when it is desired to make prominent the idea “within the bounds of:” as.” 147) AT. in choosing the proper preposition to express his meaning.com 0 96 use the superlative of grammar: ‘most perfect..” 145) MISUSED PREPOSITIO S.—Back of. must rely chiefly on his sense of idiom.. or groups of persons or things.. ‘Tis very wearisome. 146) AMO G. unless the place is so remote that it dwindles in the mental vision to a point. I .’ Like the French. 148) BACK OF. Language should aim to describe the fact.’ ‘most horrible. “He arrived at Liverpool in the morning and remained in that city two days. they are desolate. is not in good use. between. (Insert here) Published by http://www. his knowledge of English usage.” Before the name of the place in which the speaker dwells. intense.’ ‘most exquisite. though frequently heard in conversation and sometimes seen in print. they are enchanted.—“Among is the proper word when the reference is to more than two persons or things. and tremendous.. these experiences all exquisite.” at is used when the place is so small as to be treated as a mere point.LousyWriter... or when.Help Me Write a Better .—Before names of places to denote “where. if the place is of any size.

BESIDES. I TO. DIFFERE T TO.com 0 97 149) BESIDE.” as.—“In implies presence inside of.” 156) VULGARISMS. O TO.” as. “Duncan was murdered by Macbeth with a dagger. 152) I .—Beside means “by the side of.—Different from is preferable to different to and different than. on is less definite. he must already have moved into it.” 153) I . WAIT O .—Before names of streets. (Insert here) Published by http://www.. into implies movement to the inside of.” To wait on means “to attend on.Help Me Write a Better . “We will wait for you at the corner. “Who sits beside you?” “Who besides us knows this?” 150) BY.” 151) DIFFERE T FROM. “At dinner the women waited on the men. It is . 154) O TO. WITH.” “other than:” as. O .” besides is now used only in the sense of “in addition to. or within. indicating location only.—To introduce the agent of an action by is now commonly used.—To wait for means “to await. and therefore it cannot be used instead of as to introduce a clause. the material instrument or tool is usually introduced by with: as.--Every educated person is expected to know the correct use of the following words:-157) LIKE. in implies some reference to surroundings.” 155) WAIT FOR.—“Good use does not support either on to or onto. AS. Before a man can move in a room..—In good use like is never a conjunction.LousyWriter.

159) MISUSED CO JU CTIO S.” is without.” 158) EXCEPT. SI CE.com 0 98 incorrect to say.” 162) AS.” or “He looks like his grandfather.—“As has so many meanings that it is better.—And has. but in modern use it has been displaced as a conjunction by unless.” but we may not say. which becomes the prominent idea. In “Since it is raining. In . which was originally a past-participle. or nearly equivalent.. generally speaking.. and is now a preposition only.” “on the other hand. FOR.—But implies some exception. Most errors in using them spring from confused thinking or hasty writing. opposition. Equivalent.LousyWriter.” “yet.--Conjunctions are few in number and are more definite in their meanings than prepositions. “Walk like I walk. “Except you go with me. (Insert here) Published by http://www. We may say. “A close reasoner and a good writer in general may be known by his pertinent use of connectives.” 163) BECAUSE. WITHOUT.—The difference between these words is chiefly a difference in emphasis.” the emphasis is shifted from the cause to the effect. because it is raining” is the strongest way of expressing the relation of cause and effect. was once in good use as a conjunction.Help Me Write a Better . the meaning of “in addition to. or contrast. U LESS. expressions are “however. I will stay at home. “He walks like me. to use a conjunction that covers less ground.” 161) BUT. we will not go.” Another word not in good use as a conjunction. but often heard instead of “unless.” 160) A D.” but one may say. “All went except me. “We will not go. when possible.—Except.” “nevertheless.

(Insert here) Published by http://www. Or is the correlative of either. while fixes attention on the lapse of time.—“As if is.LousyWriter.—Though means “notwithstanding.” 168) AS IF.Help Me Write a Better . 164) HOW.—In the sense of “for this reason.” therefore is preferable to so.” “When fixes attention on a date or period. “it is raining. OR.com 0 99 “We will not go. 167) THOUGH.” the reason. 165) OR. preferable to as though. for it is raining.” is announced as itself a bit of news.” The End . WHILE. sometimes of other negatives. “during the time that.” “in spite of the fact that. on the whole. 166) THEREFORE. AS THOUGH.” while.” It is often misused for “that” to introduce an object clause.—When means “at the time that. since so has other meanings. SO.—How properly means “in what manner” or “to what extent.—Nor is the correlative of neither..” 169) WHE .” “as long as.. Often the choice between these words is decided by the ear.

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