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Table of Contents
Help Me Write a Better... .................................................................................. Speech............................................................................................................. 5 Help Me Write a Better... .................................................................................. Manual ........................................................................................................... 7 How to Write a Better ... ................................................................................... Business Memo ............................................................................................ 10 Help Me Write a Better... .................................................................................. College Essay ............................................................................................... 13 Help Me Write a Better... .................................................................................. Business Plan ............................................................................................... 16 Help Me Write a Better... .................................................................................. Employee Handbook................................................................................... 19 Help Me Write a Better... .................................................................................. Grant Proposal ............................................................................................ 22 Help Me Write a Better... .................................................................................. Legal Document .......................................................................................... 26 Help Me Write a Better... .................................................................................. ewsletter .................................................................................................... 29 Help Me Write a Better... .................................................................................. Press Release................................................................................................ 32 Help Me Write a Better... .................................................................................. Technical Document ................................................................................... 35
................................................Help Me Write a Better .............................. ........................................................ Editorial Article ......................................LousyWriter............................ 47 Help Me Write a Better.................................................................................... 50 Help Me Write a Better........... 56 Help Me Write a Better...............com 0 4 How Write a Better............................................................................. Business Writing ...................................................................................................... Blog Post .................................................................................................................................. Brochure ............................. ............... 69 How to Write Better....... ................. ..................................................................................... 62 Help Me Write a Better.............................................. 38 Help Me Write a Better..................................................................................................... ........................... Thesis / Dissertation ............................................... Resume ................................................................................................................................. ........................... (Insert here) Published by http://www.............. .............................. 72 MISUSED WORDS.............................................. 53 Help Me Write a Better................................................................. Sales Letter .............. 59 Help Me Write a Better.................................................................................................................................................................................................................................................................................................................................... 65 Plain English .......................................... Website Copy........................................................................................ 45 How to Write a Better ............................................................................................................... Cover Letter .............................................. Book ...... Business Letter ..........................76 ............ ..................................... Business Email.......... 41 Help Me Write a Better...................................................... .............. .......................................................................................................................................................................................................................................................
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Help Me Write a Better...
Because they are spoken, speeches offer a lot of flexibility in terms of how they are written. However, this large degree of latitude can also make it difficult to really narrow your ideas down into a compelling speech. Read on for a few tips to help make your speech more captivating.
1) Keep Sentences Short
Understanding a written run-on sentence is difficult enough; it's practically impossible to follow when you're hearing it only. Keep this thought in mind when you're crafting the sentences in your speech. Your audience will have a hard time remembering how your sentence started if it's a long way from where it finishes. Make your sentences short for maximum comprehension. 2)1.
Order Your Thoughts
You must plan the content of your speech in order to make the ideas flow logically for your readers. You are bound to have more than one topic (or argument) in your speech, so do your best to order them in a way that makes sense.
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If your speech is about fire safety, for example, you might have the following topics: 1. Fire hazards around the home 2. How to plan for an emergency 3. The categories of fire Make sure you talk about your topics one at a time; don't jump back and forth, or you may lose your audience. Also, put all information for each topic together so that it's all in its logical place. This means that if you want to list all the fire hazards in a home, group them all together under the “fire hazards around the home” topic so that your audience can fully understand the point you're trying to make.
3) Make Notes for Yourself
One of the wonderful things about speeches is that your audience won't necessarily see the paper that you're speaking from. Because of this, feel free to jot down any notes about the way you want to say a certain phrase, where you want to pause for emphasis or dramatic effect, etc. These notes can help you a great deal when you're on the spot, trying to make your speech meaningful for your audience. Of course, if your speech is also going to be read right off the page, be sure to create a good copy, free from any pencilled-in hints to yourself about
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your public speaking. Also, double check that your document is free from typos or grammatical errors before you turn it over for someone to read. You may have allowed yourself to get away with spelling and grammar mistakes in your speech, simply because people wouldn't know the difference when they're only hearing what you have to say instead of reading it. The unique thing about speeches over written forms of communication is that the tone of your voice can add a lot in terms of impact for your audience. A speech means that you don't have to rely on your words alone to get your message across. Make the most of your speech by varying the pace and tone of your voice. Remember to pause in strategic places so that your audience has a moment to absorb what you're saying. Practice not just what you want to say, but exactly how you'd like to say it; carefully chosen voicing can take the clarity and impact of your speech to the next level.
Help Me Write a Better...
Writing a policies and procedures manual can be a time-consuming, difficult task. Worse, even after you've put all that effort in, it will still likely be tedious to read. To make your policies and procedures more readable, take a look at the following helpful suggestions:
2) Write for Your Audience . the procedures might make less sense if they had not been preceded by the overarching policy.com 0 8 1) First Policy. As an example.Help Me Write a Better .. Avoid raising your voice or insulting the student. A procedure establishes the correct method of following your company's policies. they will better understand what the policy means and how to act within its confines." In the above case. (Insert here) Published by http://www. Then Procedure How does one define "policy?" What about "procedure?" Simply put. By stating your policy first. a policy is a rule developed by your company.LousyWriter. Then. One important policy might be: "We always treat students with respect.. let's say that you're writing a policies and procedures manual for teachers in a high school." The procedures that result from such a policy could be: "Speak to unruly students calmly and explain that their behavior is unacceptable. once you've explained the procedures that go along with that policy. If they refuse to cooperate. For optimum comprehension. explain your policies before you explain their corresponding procedures. you'll set up your readers to see the matter from your point of view. send them to the principal's office.
. Using the same high school example." "For Teachers Only.LousyWriter. Your readers will have a much easier time absorbing such a complex document if the meaning isn't clouded with spelling mistakes." This will be a very important section for your teachers to read. and typos. ." etc.Help Me Write a Better . A high school manual might have the headings "For All Employees. let's assume another policy is: "Teachers must volunteer to lead one extra-curricular student activity. 3) Use Proper Grammar and Spelling Correct spelling and grammar are the cornerstones of a successful policies and procedures manual. Therefore. However. such a policy does not apply to them. do organize the contents of your manual under subheadings that direct employees to read the areas that apply to them. but what about your school's caretakers and administrative staff? Clearly. Be sure to include a table of contents so that your employees can find the policies and procedures they need to read. (Insert here) Published by http://www. when you're writing. keep in mind the audience for whom the policies and procedures are intended. Take all the time necessary to get it right. grammar errors." "For Caretakers..com 0 9 Every policy and procedure will not always apply to each of your employees. This is not to say that you have to write a separate policies and procedures manual for every category of employee in your company.
How to Write a Better .. It's intuitive: if your policies and procedures document is well organized and grammatically flawless. to receive a memo with an unclear message. brief. Take a look at how this memo effectively uses a list: "RE: Thursday's Conference Kathy.. Your document simply must be easy to read and structured for your audience.. It can be frustrating. follow these helpful pointers: 1) Use Lists Memos are. Business Memo Memos are a quick way to pass information along.LousyWriter. however.com 0 10 A well-run organization uses its policies and procedures as a backbone to support and guide the activities its members. Lists are a great way to convey your expectations without being too wordy. .. Therefore. you can get away with using point form. (Insert here) Published by http://www.Help Me Write a Better . by their very definition. To make sure that your memos get the point across. your employees will be more likely to take its contents seriously.
Help Me Write a Better . Once your headline tells them that your memo contains essential information. To avoid this. but I need you to check on the following: . It may seem unreasonable. the fact that memos are short means that your recipients may dismiss them as unimportant. they will be more likely to give the rest of it a closer look.RSVP status for the McClintocks . A headline is a fantastic way to get the most important part of your memo out there immediately for your readers to see..com 0 11 We are 90% ready for Thursday's conference.LousyWriter. Bill" As you can see.Finalize arrival time of caterers . but some of your memos may not even be read by a busy (or lazy) audience. . make your memos stand out by including a headline with each one. 2) Start With a Heading Unfortunately.. (Insert here) Published by http://www.Projector setup by IT department Thanks. Use lists when you can so that your memos can be as efficient as possible. lists help pass along a lot of details without taking up too much time or space.
if you're using a memo to take a telephone message. If you can't fit all of the information you need into a memo. what their message was. make sure you include who called and when.Help Me Write a Better . or you'll just end up creating more work for yourself. 3. For example. As you can see. It's better to include all of the information you need to transmit than it is to omit critical details simply for the sake of making your message short.com 0 12 3) Include all Information The brevity of memos can be wonderful. If you forget any of these details. to make it understandable.LousyWriter. 2. and how to call them back. 4. your memo will be practically pointless. but you do need to make sure you communicate everything. (Insert here) Published by http://www. you need to cover these five bases: 1.. 4) Make Your Memo Clear Don't underestimate your little memo.. Proper grammar Correct spelling Brevity A clear heading . it's very important not to sacrifice the content of your memo simply because memos are normally brief. opt instead to write a letter or an email.
. if it's too long or too complicated to be covered in a memo.com 0 13 5. Instead of seeing each essay as an insurmountable burden.Help Me Write a Better . take a moment to make sure that your audience will be able to interpret what you're trying to say. Again. (Insert here) Published by http://www. write a longer message or speak to them in person. . Even though your memo is short.. College Essay Students usually have to write a lot of essays to succeed in college.. Legible handwriting (when applicable) Your memo won't accomplish very much if your recipient can't read it or doesn't understand your words. This article contains advice to help you create an essay that your professors will be pleased to read.. Help Me Write a Better.LousyWriter. reserve memo writing for when it can effectively communicate your short (but important) messages. learn some tricks to make your essay easier to write. For best results.
" This thesis statement lays the groundwork for you to make an argument that your reader will find much more compelling than a simple plot summary. If you can't do this.. but your professor is bound to be unimpressed. For Romeo and Juliet. like: "Romeo and Juliet is a play about the struggles of two lovers fated to be apart. Your thesis statement should be an argument you feel you can substantiate with evidence from the literature you've read. Therefore. it can be tough to make your essay readable. Instead. choose a different thesis statement.LousyWriter. (Insert here) Published by http://www. so that you actually have something to argue in your essay. 2) Stay on Topic Even with a great thesis statement. your thesis statement should not be something inarguable..Help Me Write a Better . you'll have an easy time making your point. A thesis statement is the main argument of your essay. There is usually so much information to deal with that you risk .com 0 14 1) Choose a Powerful Thesis Statement Choosing a strong thesis statement is the trickiest part of good essay writing. find a thesis statement that is at least slightly controversial." Sure. Note that an essay is not a book report. your thesis statement could be something like: "Romeo and Juliet is a social commentary that condemns arrogance and group mentality.
To stay on topic.com 0 15 getting led astray. (Insert here) Published by http://www. limit yourself to the arguments that are the most compelling. For maximum readability. It's easy to think of choosing arguments in favor of your thesis statement. you need to constantly re-focus yourself on your thesis statement. you can ask yourself: "Does this help to defend my thesis statement?" If the answer is yes. but here's a tip to really impress your professor: make at least one argument in opposition to the opposing standpoint.. you'll need to come up with several (at least three) arguments to defend it.. Then. you're in good shape.Help Me Write a Better . find an . Never write anything that takes you off track.LousyWriter. Try this easy trick: once you've chosen your thesis statement. remember how your thesis statement needs to be arguable? This means that there could also be a thesis statement opposite to yours. 3) All About Arguments Once you've got a great thesis statement. Consider what someone in that position would write. If not. Arguments that are too obvious will not hold the attention of your audience. Then. write it on a sticky note and post it somewhere obvious. every time you write something. go back and reconsider where your argument is headed. Sound confusing? Well.
Starting with your weakest argument could bore your reader. . Below..Help Me Write a Better ..LousyWriter.com 0 16 argument that supports your essay by refuting the potential thesis statement of someone else. and it helps you make sure all of your ideas are well thought out.. you'll still be able to make all of your points while really highlighting your best arguments. Help Me Write a Better. Devote the time necessary to make such an important document all that it can be. This tactic shows your professor that you're a strong critical thinker because you'll have successfully contradicted a potential argument against your own essay. (Insert here) Published by http://www. Business Plan Your business plan serves many purposes: it keeps you and your partners on the same page. it tells potential investors whether your business is worth investing in. but ending with it could undermine the impact of your essay as a whole.. you'll find several helpful ways to improve your business plan. Finally. make sure that you order your arguments deliberately. sandwich your weakest arguments between your stronger ones. Your reader will appreciate the effort you've made to keep your essay captivating and convincing. This way. Therefore.
Your marketing plan 3. so it's best to make it as comprehensive as you can. Business weaknesses and potential threats. (Insert here) Published by http://www. Your human resources (especially your management team) 4. 2) Pay Special Attention to Venture Capitalists .. and how you intend to deal with them All of these topics are important because they help tell the story of your business. Your business milestones and goals 6. Make sure you include all of the following sections: 1. If it doesn't. Your financial past and projections 5. A good business plan will answer all of the questions your readers could have about your company. your readers will see it as incomplete.LousyWriter.Help Me Write a Better .com 0 17 1) Cover all the Areas Your business plan needs to incorporate all areas of your business.. An overview of the purpose of your business 2.
Help Me Write a Better . in the marketing section of your business plan. For example. If they can do that quickly. Make your plan as detailed as possible. including how much money you're looking to raise and how much of the profits you intend to share with them. This is perhaps most necessary when you plan to use yours to solicit funds from potential investors or venture capitalists. In this case. (Insert here) Published by http://www. 3) Organize Your Information Business plans are often long and dense with information.. all of your plans to need to be backed up with financial figures in order for potential investors to take them seriously. you'll want to talk about how many potential buyers you have and how you plan to reach them effectively. but you still must consider the intended audience. include a table of contents. Use the opportunity to show potential investors how well prepared you are and how probable it is that your business will make a lot of money. . it's in your best interest to use each section of your business plan to really showcase the positive features of your company. To help your readers find what they're looking for. Remember. This will help them jump right to the section they most want to see. They are also not always read cover to cover by your audience. People who may contribute financially to your business need to see its value and growth potential.LousyWriter.. Venture capitalists also need to see a thorough financial section in your business plan.com 0 18 A business plan needs to portray your organization accurately.
Employee Handbook Your workers are the lifeblood of your organization... To make your employee handbook more readable.LousyWriter. the market potential. try these helpful hints: . and your financial projections. An executive summary is a brief overview of your business plan's best features. they will be more likely to read other sections of your business plan.. It's also a great idea to include an executive summary at the very beginning of your business plan. (Insert here) Published by http://www. as well. write about how great your products or services are.com 0 19 and if they're impressed with the content. It will help get your readers involved right away and entice them to look more deeply into your business plan to learn more about your company. so it's important that your employee handbook provides them with the direction they need to do a good job.Help Me Write a Better . Help Me Write a Better.. For an attention-grabbing executive summary.
" "Do not make personal calls while you're on the clock." "Don't ever be late for work." Each pair states one rule. Choose to state things positively in your employee handbook for a more content work force. but you must be careful about the way you word your policies. but the first sentence is much more positive than the second in both cases. Compare the following sentence pairs: "Always be punctual for work. Although you may feel negativity makes a stronger statement.LousyWriter. It seems straightforward.com 0 20 1) Use Positive Language You need an employee handbook because you want to make sure that your employees do their jobs within the rules of your company." "Only make personal calls during your breaks.. (Insert here) Published by http://www..Help Me Write a Better . 2) When Negativity is Unavoidable . Whenever possible. your employees may find it condescending and oppressive. Too much negativity will discourage your employees and cause them to see you as the bad guy. state regulations in a positive way.
stick to simple English in your employee handbook. Your employees will better understand your disciplinary policies if you explain them in a straightforward manner. To get your meaning across and avoid misunderstandings.com 0 21 Of course. . (Insert here) Published by http://www.LousyWriter. A very important note: make sure that spelling and grammar are 100% correct throughout the entire document. Therefore. In such a case. simply be direct about the negative consequences of bad actions. you simply must correct every last grammar and spelling error. there are situations in which you must be negative. Use the spelling and grammar checkers in your word processor and have someone proofread your employee handbook for you if you feel you can't catch all the mistakes yourself. Correct English Complicated words and run-on sentences are difficult for many people to understand. 3) Use Simple.Help Me Write a Better . you'll want to discuss the repercussions for unacceptable employee behavior in your handbook.. so also keep its overall length as short as possible.. and keep your sentences short and to the point. Talking about your company's employee rewards in your handbook will make the negative parts a lot more palatable. it will likely still not be a riveting read for your employees. Remember that it's always good to include your incentive policies for good behavior as well as your disciplinary action for bad behavior. For example. No matter how upbeat you make your handbook.
Of course. Help Me Write a Better. spelling errors.com 0 22 Not only is correct grammar important for reading comprehension. Before you get overwhelmed by the daunting task ahead of you.LousyWriter.. but as an employer who wants respect. they may question your competence. Often. (Insert here) Published by http://www. it's best to make your handbook a reflection of your demand for careful. thorough work... the ability of your project to start (or continue) will hinge upon the receipt of a grant.. If you hold your employee handbook to the same standard you hold your employees.Help Me Write a Better . check out the four top tips for making your grant proposal stand out from the crowd: . you will find your workers take their rules – and their boss – a lot more seriously. and typos. If you require your employees to read a handbook that contains obvious grammar mistakes. but it also says something about your credibility as an employer. many people are not masters of the English language. Grant Proposal Grant proposals are big projects with lofty goals.
com 0 23 1. including why you want to do it and what it will accomplish 3. Research.LousyWriter. include a one. Write an abstract/executive summary A well-researched grant proposal is quite lengthy.. A compelling executive summary is a great way to quickly show why your project is deserving of an organization's grant money. as well as the resources (financial and otherwise) your organization will contribute to the project Remember that your project is likely in competition with a lot of other projects.Help Me Write a Better . You should incorporate the following items: 1. research. (Insert here) Published by http://www. A brief introduction to your organization 2. A brief introduction to your project. A very short overview of the funding you need. You must differentiate yourself from their big pile of grant proposals in order to be noticed..or two-page abstract that highlights the key points of your proposal. 2. research! . To get your readers interested right away.
To show that your project is worthwhile. Facts make your grant proposal legitimate. .com 0 24 Make no mistake: your readers will swiftly discard a poorly researched grant proposal.. you must answer the question: "Why should we give our money to you?" This answer contains two components: your project's value and why it desperately needs funding. To have your proposal taken seriously. you must provide details about the financial struggle of your organization.Help Me Write a Better . as well as how few beds there are by contrast. Highlight the current lack of a similar project and the suffering this lack is causing.. you must provide evidence for every detail. You must also clearly lay out how much grant money you'll need and how you plan to spend every last dollar. People won't give you money if they aren't confident you'll use it wisely. To show why your project needs funding. include statistics about the number of homeless in your area. 3.LousyWriter. Show why your project deserves outside funding To grab your readers' attention. explain how it will make a positive difference or contribution to society. If you need money for a homeless shelter. so back up absolutely everything with well-researched details. (Insert here) Published by http://www.
it also explains how you will share in some of your project's financial burden. Show how you are investing in your project A strong grant proposal does more than ask for funds. if you are unwilling to invest some of your organization's time and money. instead of just asking for someone else's..com 0 25 4.LousyWriter. Make it your number one priority to increase the chance that your grant donors will. Even if it is a small amount. it will turn potential donors off because it tells them that you aren't taking your own project seriously. . too. be sure to explain your financial contribution to your project. include any non-monetary resources that you plan to contribute. Your audience needs to know that your project is worthwhile and well planned. (Insert here) Published by http://www.Help Me Write a Better . even if it isn't dollars and cents. Also.. Potential donors want to know that your project is worthwhile enough for you to add some of your own funds. Your audience will recognize that contribution as valuable. Remember. such as labor and volunteer work.
try incorporating some of the following pointers: 1) Make Your Needs Clear Obviously. you'll still encounter many types of legal documents in your everyday life. your expectations for property maintenance... you'll need to include the rent you require. Of course. (Insert here) Published by http://www.. Legal Document Even if you're not a lawyer. your legal document will serve a very specific purpose. Make sure you take the time to think out exactly what you need to get out of the document before you write it. Wills. what you'll do if you don't receive rent.. and tenant agreements are just a few examples of legal documents you may need to write at some point. Think things through ahead .com 0 26 Help Me Write a Better. bills of sale. you must also remember to state your end of the bargain. Remember. To help your recipients understand your documents. For example. if you are drafting a tenant agreement for your new renter. Include what you will do for the person signing your legal document.LousyWriter.Help Me Write a Better . etc. each party is bound to have a fair amount of expectations from the situation that requires your legal document.
Therefore.. so don't hesitate to spend the money if you aren't sure how to cover all the bases of your legal document yourself. typos.Help Me Write a Better . 3) Review and Proofread Legal documents need to read professionally and be error-free. not convoluted legal jargon or unnecessarily big vocabulary.com 0 27 of time so you can be sure that you'll cover everyone's needs when it comes to the writing phase. Keep your sentences short enough that your readers can easily manage the information contained in each one. There will be consequences if you get it wrong. use words that everyone understands. ensure you carefully review all of the information contained in your legal document. To promote readability. it's best to keep your language simple. You'll need to check for spelling and grammar mistakes. . In the event that your legal document does require a lot of “legal-ese. (Insert here) Published by http://www. and anything else you may have accidentally included or excluded from your document. 2) Keep it Simple Because the nature of a legal document is often complicated." consider hiring an actual lawyer.LousyWriter..
don't be afraid to ask for professional help if you feel you need it..Help Me Write a Better . Check online or at your local office supply store to see what's available. but it will also help you make sure you've covered everything you need to. power of attorney forms… the list goes on.LousyWriter. bills of sale. Legal documents serve important purposes. Alternatively. Again.. . consider buying a kit.com 0 28 Going over your work for a second look will invariably make your document more readable. 4) Do it Yourself Without Doing it Alone Legal documents require careful planning to make sure you include every last detail. There are companies that specialize in making kits designed to teach you the ins and outs of writing specific legal documents. so it is in your best interest to proofread your writing and review your content to make sure it's complete. (Insert here) Published by http://www. These kits are very affordable – some online versions are even free – and they can help make your legal document professional and comprehensive. registration forms. You can get this kind of help for wills.
which gives your audience some room to digest the contents of your newsletter. so take the time to make your newsletter physically inviting... Here are six ways to make your newsletter more attractive: 2) Consider using columns. An effective newsletter is one that conveys information in a way that is both easy to read and entertaining.com 0 29 Help Me Write a Better. Columns add a bit of extra blank space on the page. you'll find a few ideas on turning your newsletter into one that your audience can't wait to read. Two or three columns are usually sufficient.. flimsy page will not appeal to your readers. .. (Insert here) Published by http://www. A big mass of text on a plain.LousyWriter. Newsletter Newsletters are a great way to inform the public about what's new in your organization. Below. 1) Give it Visual Appeal An improperly laid out newsletter can be a real eyestrain.Help Me Write a Better .
Make sure you separate your paragraphs with a complete line space and keep them short so that your readers aren't visually overwhelmed. try using colored paper. (Insert here) Published by http://www. and perhaps choose a fun font that's different from your main text (but still readable).. but choose a light color for optimum readability. and limit yourself to one color choice only). If you've only got a black and white printer. put a little graphic of a pizza slice somewhere in that section of the newsletter. It's always more entertaining to see complementary pictures along with your text – just don't overdo it. 5) Add a few well-chosen graphics.Help Me Write a Better . make them slightly larger.add just a touch of flair to really make them pop. If your business is having a pizza party. . keep the font simple and in a readable size (no smaller than 10 points).. include a little dollar sign graphic. 6) Say it with color! If you have the resources. 4) For your body text. Many word processors come with hundreds of graphics that can add a bit of punch to your newsletter. If your stock prices just went through the roof.com 0 30 3) Bold your headlines. your newsletter will look great with full-color graphics and perhaps even colored text (but make sure it's a dark color so your readers can see it.LousyWriter. Headlines are a great way to catch your readers' attention .
negative. your readers will start and finish your newsletter on a positive note. That way. Even when you've got less than fun news to tell. (Insert here) Published by http://www. if you find something cheerful to talk about for at least part of your newsletter. and tears easily.. higher quality paper.LousyWriter. make sure you sandwich the bad news in between two nicer stories.com 0 31 7) If your newsletter is delivered in hard copy. If you can afford it. choose the right type of paper. try using glossy paper. feels cheap. . 8) Organize Your News Wisely It's great when you've got entertaining news to tell. Standard photocopy paper is slightly translucent.. you'll end up with a much happier group of readers. opt for heavier. it may give your newsletter that certain level of prestige you've been looking for. If the latter is the case. or just plain boring. but sometimes the news is unhappy. To add some panache to your newsletter.Help Me Write a Better .
. if your press release is about your quarterly profits. include some detail about why your fact is in your press release.LousyWriter.. Try writing.. don't just put: "The company's profits were $165.000 last quarter. a strong 27% increase from the previous quarter. give your readers an idea of how big of a change that is. Press Release Writing a press release is no easy task.000 last quarter. (Insert here) Published by http://www.. When writing the facts into your press release. Therefore." Instead. A solid one will entice the public to learn more about your organization. it's worthwhile to educate yourself about writing a readable press release. 1) Give Your Facts Some Panache A fact can be difficult to understand without context. especially if you aren't a journalist.com 0 32 Help Me Write a Better. "The company's profits were $165. also try using language that has an emotional connotation." Provide some context for readers so that they can understand the relevance of your facts.Help Me Write a Better . Below are a few hints to help your press release achieve its potential. "Feeling words" involve your audience more . For example. However.
" The word "proud" conveys a stronger message than the facts alone. try writing. if your organization held a press conference. use straightforward English to keep the broadest audience engaged. Using the same example we used previously. consider pulling some key phrases from the speaker's address. Of course. 3) Keep Your English Simple Many different kinds of people will likely read your press release. it tells your readers that you have really accomplished something substantial." Such a dynamic. as well..Help Me Write a Better . captivating statement should be added to your press release so that your readers can benefit from the impact of the message.LousyWriter. If you can.com 0 33 personally and encourage them to keep reading. let's assume that your company's president released a statement saying. (Insert here) Published by http://www.. Using the above example. "Our executive is proud to announce a 27% increase in profits from the previous quarter. it will be necessary sometimes to use more technical . include some interesting quotations that apply to your facts. For example. 2) Use Quotations Your audience will identify more with your press release if they can mentally attach a personality to it. Therefore. "I am excited about our company's future and confident our profits will continue to rise.
com 0 34 language to explain the details of your press release – that's not a problem. try writing something like: "Company ABC." If your organization is involved in charity work. a press release is also an advertisement for your company.LousyWriter.. There are lots of great things about your business that you can include strategically within the text of your press release. Keep this mind when you're choosing the words that will represent your organization to the public. Just make sure you use everyday words whenever you can.. the 2005 Garrison Award winner. . Make the facts compelling and don't be afraid to really make your company shine.. For example." Choose to view your press release as an opportunity to educate the public about your organization.Help Me Write a Better .. you could write: "In addition to shareholder payouts. (Insert here) Published by http://www. Your readers will get the most out of a press release that has a bit of character. is pleased to announce the acquisition of XYZ Inc. Help Me Write a Better. Company ABC also devotes resources to Children International and Animal Rights causes. 4) Sell Your Organization Often. if your company has won a prestigious award.
make sure you give each idea its own chapter to devote to its explanation. For best readability. To make sure your readers learn the most from your technical document. sit down and organize your ideas.. (Insert here) Published by http://www. Give your readers the basis they need to follow along to really get their attention right from the start. 2) Organize Your Ideas Technical documents are often full of a variety of difficult-to-understand concepts.LousyWriter. By letting your readers know in advance what your document does and does not explain. .com 0 35 Technical Document Technical documents often contain complex topics that can be difficult to explain.. To help your readers along. check out some of the following tips: 1) State Your Intentions Tell your audience what your technical document covers right in your first pages. you'll be laying a strong foundation for deep understanding.Help Me Write a Better .
com 0 36 Once you've clearly separated your ideas. you can confidently use technical jargon because you're writing for people who will understand what you're talking about. make sure those three concepts' chapters come first in your document. decide on the most logical sequence for your chapters. you'll need to use simple. To figure out what the best order is. . you wouldn't be able to add on anything more complicated. Imagine trying to teach a child to read without first teaching them the alphabet. if your software manual is meant for senior citizens.. (Insert here) Published by http://www. give your audience the basics they need first. try working backwards. For increased understanding. Without providing the fundamentals first. It's the same with your technical document.Help Me Write a Better . so that they can better grasp the tougher concepts later. everyday language that someone with little computer experience could understand. Keep working until your ideas are listed in such a way that your readers have all of the knowledge they need from one chapter to be ready for the next. 3) Write for Your Audience Before you get started. ask yourself: "For whom am I writing?" The type of audience you have should govern the way you write your technical document..LousyWriter. For example. For example. if you're writing a software manual for computer engineers. However. if one concept can't be explained without first explaining three other concepts.
.. the better they'll understand other. . remember that the better they understand your concepts before they continue. This simple step will help your readers retain more from each chapter. you'll have a good idea whether or not the language is simple enough. repeating yourself is a good thing. (Insert here) Published by http://www. which will in turn prepare them for subsequent chapters. take the time to re-explain. the most important things your readers need to remember. To help people get the most from your technical document. At the end of each chapter. in point form.com 0 37 If you're having trouble deciding if your document is easy enough for your target audience to read. You'll be rewarded with educated readers who benefit from the expertise and effort put into your technical document.LousyWriter.Help Me Write a Better . more complicated concepts later on. Explain your ideas clearly and review them at the end of chapter. try asking a friend who could be a part of that target audience. Once he or she reads it. 4) Review Your Ideas In this case.
use your .. hard-working. If you are punctual. 1) Introduce the Best Candidate: You! A cover letter answers the question: "Why are you the right person for this job?" Before you write one word of your cover letter. Cover Letter Cover letters are a dynamic way to introduce yourself to potential employers.. Even before they look at your resume.com 0 38 How Write a Better.. the cover letter is the place to talk about it. Below you will find several tips to make your cover letter shine. a good cover letter distinguishes your application from the many others the company receives. Instead of regurgitating your job history. This will put you in the right frame of mind when choosing the words you want to represent you. you can give them a positive impression with a vibrant cover letter. Don't be afraid to really sell yourself.LousyWriter. self-motivated. A cover letter does not answer the question: "What experience do I have?" Your resume does that..Help Me Write a Better . or have any other qualities your employer will want in his or her staff. imagine yourself as the best candidate for the opening. (Insert here) Published by http://www.
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cover letter to talk about what you will bring to the company if you are the successful candidate.
2) Do Your Homework
Not every employer is looking for the same set of skills. Therefore, one cover letter will not work for every application. To really "wow" your readers, treat every job opening as unique. Learn about the position you want and tailor your cover letter accordingly. To really grab the attention of your reader, include evidence that you know a bit about the company for which you're applying. If you're applying for a job at a college, for example, check out their website to see if they've won any awards or if they have any notable programs. The hirers will be encouraged to give you a chance if your cover letter says something like, "I am impressed that your school has won the Huntley Academic Award, and I would be honored to join such an illustrious team."
3) Advice on Formatting
To improve the readability of your cover letter, limit it to one page only, including your contact information at the top of the page. Make your cover letter very short, with concise paragraphs and plenty of white space left over. You don't need to list every detail about yourself; just pick a few things that really stand out and showcase them only.
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The font you use should be in a readable size (between 10 and 12 points), and should exactly match the font you choose for your resume. Use the same type of paper for both documents, as well. Your cover letter and resume will look most professional if you present them as a matching set. Do not use multiple or complicated fonts, and avoid using colored paper or ink. A clean black typeface on stark white paper looks crisp, professional, and desirable to read. Remember, the physical look of your cover letter is just as important as its content; each element reinforces the other, so take the time to make your cover letter look and sound just right. It might mean landing your dream job!
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Articles come in all shapes and sizes. They are in newspapers, magazines, and posted on the Internet. They cover any and every topic imaginable. Despite the wide variety, there are guidelines common to all articles that can help you improve your articles' readability.
1) Plan Ahead
Without planning, your article is bound to come across as disorganized and difficult to read. Even short articles require planning to be as readable as possible. Brainstorming is a great technique to help you figure out what topics you want to cover in your article. From the ideas you get, decide which topics are most important based on your intended article length. For example, if you’re writing an article about dancing, you could write about the many types of dancing, dance classes, dance history… the list goes on.
make sure you restrict yourself to only one of your brainstormed topics. so do your homework before you write. Your readers will be able to sense if your article is backed up with fact or not. Your articles will be much more interesting if they are well researched. and simple English.Help Me Write a Better . You may find that you’ll have to brainstorm more than once to narrow down your topics sufficiently. or dance company..com 0 42 If you want your article to delve deeply into one subject. (Insert here) Published by http://www. you might brainstorm “subtopics" such as the dance history of a certain country. 3) Short. You’ll also find you will have many more quality details to incorporate into your articles if you do adequate research first. decade. you have a bit more freedom with the number of topics you choose. and Simple! It’s the three "s"es of article writing: short sentences. and the more captivating facts you include. short paragraphs. Again. If your article is more of an overview. you might choose only one topic to explore or several. . If you chose dance history from the above example.LousyWriter. depending on the aim of your article. 2) Research Your Topics Most people read articles because they want to learn something about a particular subject. the more loyal readers you’ll have. Short..
(Insert here) Published by http://www. easy-to-understand words to appeal to the broadest audience. you should be able to restrict a paragraph to no more than five sentences for strong readability. but only do this once or twice per article. including article writing. feel free to put it in a paragraph all on its own.Help Me Write a Better . but still be careful about their length. A sentence that is too long will lose your audience's attention. If you have a particularly strong sentence you’d like to showcase. Write your sentences with simple. Integrate the "short. short.LousyWriter. In most cases. You may want to use fancy words to impress your readers.com 0 43 Short sentences are easier to digest than long ones. Remember that the best articles are informative and entertaining without being too wordy or complicated.. Short paragraphs are a necessity in article writing. Simple English is best in most types of writing.. It's okay to vary sentences to make your writing more interesting. but the majority of people are not likely to appreciate your efforts unless your articles are particularly academic. . and simple" rule into your articles and you are guaranteed to have a much more readable result.
LousyWriter..com 0 44 .. (Insert here) Published by http://www.Help Me Write a Better .
be careful about your paragraph length. Make sure that your readers get the most out of your writing by following these tips to improve your book's readability. First. Book It's not easy to write a book. It can be difficult to follow dialogue in your book if these are used improperly. there are still a few guidelines you'll want to follow to make your book really appeal to your readers.. Sometimes book writers get carried away and make paragraphs much longer than they need to be. just make sure that your .. Next. it takes creativity.LousyWriter. planning. and drive. (Insert here) Published by http://www.com 0 45 Help Me Write a Better.Help Me Write a Better . Often the development of your character or scene depends on bending some rules a little. 1) Follow Grammar Guidelines Book writing permits a great deal of freedom from traditional spelling and grammar regulations. Make sure that each person's speech is in quotation marks and on its own line.. learn the correct usage of quotation marks in writing speech. However.. This doesn't mean you need to truncate your ideas.
Next. You'll also have an easier time keeping track of how far you've progressed with each element of your book. then connect the boxes with arrows. A flow chart will help you organize and manage your ideas so that you can write about them more effectively. write the events that result from the first event(s) in their own little boxes. which will keep your writing organized and easier to read in the long run.Help Me Write a Better . which can make it difficult for you. Every event gets its own box. to keep track of everything that's going on. too.LousyWriter. the writer. 2) Use Flow Charts You make think of a flow chart as a business tool only. start by writing down the first event (or idea) in your book in its own little box on a sheet of paper. To make a flow chart. Books often contain several ideas being developed at the same time. It will help you visually decipher how you want your book to flow..com 0 46 paragraphs are separated into manageable sizes that are easier for your readers to digest. Keep going until all of the events in your book are accounted for.. . but it can help you with your book writing. make your flow chart when you're still in the planning stages of your book. For best results. as well as which ideas you want to write about when. (Insert here) Published by http://www.
Often.. they can also recommend ways to improve the readability of sections of your book that may not flow perfectly. you will have a unique vision for the layout of your book that may appeal both to your publisher and to your readers.. (Insert here) Published by http://www. Your publisher will most certainly have some ideas of their own.Help Me Write a Better . Speak up with your publisher. you may be on your way to writing the country's newest bestseller! How to Write a Better Business Letter . consult your publisher about your ideas for the physical presentation of your book. together with them and your editor. Not only can they scrutinize your book for typos and other errors.LousyWriter. but don't be shy about adding your input. Also.com 0 47 3) Work With Your Publisher and Editor Your editor and publishing company are both great resources for experienced second opinions about your book.
Help Me Write a Better . but your letters will appear much more professional if your readers do not have to stumble over spelling and grammar mistakes. Your audience simply will not take the time to read a business letter that is too wordy.. Spelling and grammar errors hamper the readability of your document. so take the time to learn how to write them well. Effective business letters will enhance the reputation of your business. Your suppliers also deserve the same attention to detail. which forces your audience to try to decipher your meaning rather than it being stated clearly for them. or services. (Insert here) Published by http://www. find a shorter way to convey your meaning. Resist the temptation to over-explain yourself or overly praise the virtues of your business. and let your stakeholders know what's going on with your company. 1) Always Use Proper Grammar You want your business to be taken seriously by your customers. It may seem simplistic.LousyWriter. Explain yourself using short sentences with a couple of effective . so represent your ideas with correctly spelled words and flawless grammar. advertise your products. To really get your message heard.com 0 48 Your business uses letters to correspond with your clients and suppliers. 2) Keep it Concise A business letter that drones on and on will not keep the attention of your readers.. products.
especially if you require colored ink for your logo or a graphic. but the result will be a more readable. if your first message contains a paragraph with seven long sentences.. It may take some time. If you do not have enough of the right colors. (Insert here) Published by http://www. Try using a readability formula to get an idea of how easy it is to understand your document. Avoid repeating the same message over and over again.Help Me Write a Better .com 0 49 adjectives. monitor the length of your paragraphs. more effective business letter. which will enhance their opinion of your company's professionalism. Before printing. Quality paper holds ink better and feels crisper in the hands of your readers. your words and pictures will look faded and .LousyWriter.com 3) Use the Right Materials Plain copier paper is flimsy and will not send a message of quality to your audience. Most word processors contain readability results right in their grammar checkers. Emphasize your key points with catchy phrases. To learn how to calculate readability yourself. set a goal to reduce it to five short ones. To really improve readability. Opt instead to print your business letters on heavier. Aim for a Flesch Reading Ease score between 40% and 60%.. visit ReadabilityFormulas. make sure that your ink cartridges are full. high quality printer paper. For example.
Having enough of the right inks will make your letters look sharp and professional.. Sales Letter The right sales letter can generate many leads for your business.Help Me Write a Better . your business letters are a reflection of your business practices.. you'll need to decide what you want to get out of your letter so that each word can be focused on that goal.. In this article. The result will be a more readable document that produces better results for your business. for example). 1) Decide What You're Selling There are many different ways to create a sales letter. Therefore. Help Me Write a Better. consider going to a printer to make sure your letters all turn out well..LousyWriter. Before you start writing. take the time to make them look professional. If you're printing a large volume of letters (for a mass mail-out.com 0 50 distorted. you will find several useful ideas to help you get the most out of your sales letters. In the eyes of your customers and suppliers. (Insert here) Published by http://www. .
Your potential customers will not take the time to read anything longer than that..) On the other hand. and no more than two pages (but still only one page double-sided). 2) Simple Formatting Tricks Try to limit your sales letter to one page. selling homes. it's best to talk very briefly about each of your services (such as buying homes. (Insert here) Published by http://www.LousyWriter. Stick to the intent of your sales letter to give it the most impact. and legal services). you'll have a bit of leeway to present your business more generally. For example. You won't be able to talk extensively about each part of your business. the low prices. but this method will motivate people to call you to learn more. Don't waste valuable space by talking at length about the appliances and lighting fixtures you also sell. . (Potential call-out: Stick to the intent of your sales letter to give it the most impact..Help Me Write a Better . if you are a realtor trying to get customers in a new subdivision. if your company is having a sale on living room furniture. and to urge readers to visit the store now. if you are using your sales letter to introduce your business to a community.com 0 51 If you are selling something in particular. use your sales letter to talk about the quality of the furniture. focus on that and don't give in to the urge to promote other parts of your business. For example.
.com 0 52 In fact. To really grab their attention. when writing your sales letter. 3) Sell Yourself Believing in what you're selling is the first step to having a great sales letter.LousyWriter. you'll have to make the most important words and phrases jump out at them. . They'll make your reader sit up and take notice. put it in bold all on its own. (Insert here) Published by http://www. and separate each one with a full line space so your audience has some breathing room.. count on the fact that your recipients will not read the whole thing. Only use this technique once or twice for maximum impact. Limit them to three or four short sentences. Your letter will be much more readable if you take the time to describe your business with pizzazz. Keep your paragraphs short. If you have a key sentence that really deserves some attention. as long as they aren't overused.Help Me Write a Better . Just choose a few key words or phrases that you really want to be seen. Don't overuse this. Use exclamation points (!) occasionally. or your readers will stop noticing what's bolded. Try these hints to keep your readers interested: Make your most important words stand out by putting them in bold.
you'll have a better chance of convincing your readers.. Tell them why you are a better choice than the competition. too. A strong representation of your company will motivate your audience to trust you with their business.. (Insert here) Published by http://www.LousyWriter. Don't be modest! If you believe that your company is great. Read on for some helpful hints on how to improve the readability of your thesis or dissertation.com 0 53 Tell your readers about your industry experience. 1) Organization is Essential . Thesis / Dissertation Your thesis is a pinnacle of academic achievement. so you want to give it the attention it deserves. Help Me Write a Better... Tell them what they can expect by choosing your business over others.Help Me Write a Better .
easy-to-follow thesis or dissertation. Before you start writing. Spend this time now and you'll likely save time in the long run. Once you've completed these steps. (Insert here) Published by http://www.. b) Brainstorm the arguments you'd like to make in favor of and/or against your idea. To get the most out of your research. step-by-step planning session: a) Write down the overarching idea you want to write about. you'll be on your way to writing a coherent.. c) Peruse your research for evidence that supports your arguments. you may have a hard time organizing your thoughts in a way that makes sense to your readers. go through it and make a note of which parts will work to support the arguments you are making. claim. or report you make. collect all of your research and thoughts and sit down for this simple. Try .Help Me Write a Better . d) Decide on the sequence of your arguments. your thesis or dissertation will seem unconvincing without well-integrated research to support your findings.LousyWriter. always include your supporting research after every argument. To keep your audience from second-guessing you. 2) Incorporate Your Research Even if your arguments are compelling.com 0 54 It's virtually impossible to complete a project of this magnitude without careful planning. Without this planning.
. argument A. You'll have an easier time finding helpful data when you need it. enlist the help of a trusted friend or colleague to proofread your thesis or dissertation for you. argument B. 3) Always Proofread! Proofreading is a critical step in the writing of your thesis or dissertation. the sheer volume of your work can make it hard for you to catch all of the errors.. Proofreading helps you eliminate every last error from your document.Help Me Write a Better . which you will find very helpful.LousyWriter. Virtually all word processors now come with spelling and grammar checkers.com 0 55 labeling your arguments (i. It may seem exhausting to you after the months you spent putting it all together. It also gives you the opportunity to reword any sentences you don't like the second time around. you can also hire a professional to do this job for you. etc. (Insert here) Published by http://www. these alone are not enough. If you've got a little extra money. . They can help find errors and suggest alternate wording for places where your writing is a bit awkward. However. If you can.) and then put the appropriate label next to the corresponding part of your research. You must physically proofread your thesis or dissertation yourself – usually more than once – to catch all of the typos and other errors that happened along the way. Sometimes. but it is nevertheless necessary. A fresh pair of eyes will certainly help you find more mistakes.e.
. You can also try picking an interesting detail from . so choose your words carefully. It's great to ask the question that your blog answers. You'll be rewarded with a more polished and convincing finished product of which you can be very proud.LousyWriter. reviews. If you're a blogger.Help Me Write a Better .com 0 56 Remember that your thesis or dissertation is the culmination of years of academic effort. here are a few simple tips that can help make your blog a lot more appealing to your readers. (Insert here) Published by http://www.. personal journals… the list goes on. Take the time to show your readership that you are an educated professional who writes flawlessly and persuasively.. Help Me Write a Better. Let's look at the headline "Is Your Shampoo Hurting the Environment?" It introduces your concept while enticing your readers. Blog Post Millions of people write blogs every day on thousands of topics: news.. 1) Pick a Great Headline Headlines mean the difference between stopping to read your blog and passing it right by.
" "You" words aim your blog directly at your reader by involving them personally. Something like "The Secret the Diamond Industry Doesn't Want You to Know" will tempt your audience to read further. 2) Involve Your Reader Using words like "you" and "your" is better than using "they" and "their. 3) Use Lists and Bullets If you've got a bunch of related information to convey.com 0 57 your blog for a headline. Remember that the people who are interested in your topics will likely be your only readers. Compare the following sentences: "People with children need to choose the best school that's right for their family. so direct your blog right at them. consider making a list.. there is no point in trying to make your blog appeal to a broader audience by using non-personal language.. Although it's tempting." Both sentences convey the same information.LousyWriter. but the second sentence narrows in on the audience reading your blog.Help Me Write a Better . (Insert here) Published by http://www." "Your children need a school that's right for your family. Lists are easy to read and pass on a lot of information without too .
if your blog is about a supermarket sale. colors. 5) Be Consistent with Your Format When you're posting your writing online. there are unlimited combinations of fonts. Resist the urge to make your blog too flashy. it's better to make a list of what items are on sale instead of writing. put your blog away for a day or even a few hours and then go back and read it again. If not. For example. it will be frustrating to read your blog if you don't take care to remove typos and run a spell check. Choose one font that is easy to read and keep the size of your body text uniform (your headlines should be slightly larger). formats. "Lettuce. 4) Mind Your Spelling and Grammar Do not underestimate the power of your words. it's always a good idea to have someone else proofread your blog before you post it. ..com 0 58 many words. cereal. easy-to-read fashion. frozen pizzas. etc. toilet paper…" A list clearly states relevant information in a concise. You're sure to find mistakes that you missed when you were first writing. Proper spelling and grammar lend a degree of professionalism both to you and your blog. If you have time. Do not forget about spelling and grammar just because you aren't handing your blog in to a teacher. (Insert here) Published by http://www.LousyWriter.Help Me Write a Better .. Even if your friends are your only audience.
com 0 59 Make sure you keep your paragraphs short and put one line space between them. (Insert here) Published by http://www. To convey a strong message without being wordy. Help Me Write a Better. choose a few effective pictures to include in your brochure. However. Even an informative and entertaining blog will be overlooked if it's too hard on the eyes. blogs that are more readable enjoy larger and more loyal audiences. The best brochures will have relatively selfexplanatory pictures coupled with a few lines of eye-catching text.... Brochure Brochures are fantastic sales tools for many businesses.Help Me Write a Better . The following simple guidelines will help you get the best out of your brochures.LousyWriter. a hardto-read brochure can turn potential customers off. It only takes a split second for a potential reader to decide if they'll read your blog or not.. A picture delivers an instant message to your readers because it takes less time to process than reading. One mass of text with a complicated font will not appeal to your audience. Remember. . 1) A Picture Says a Thousand Words A good brochure has very little text. so you need to make it as appealing as possible to your customers.
try using a call-out to steer your readers' eyes to something that will really grab their attention.. can highlight an interesting bit of information that will help hold your audience longer. like the one in this paragraph. (Insert here) Published by http://www. For sections of your brochure that simply must have a fair amount of text. (Call-out in the above paragraph: A great call-out spices up your brochure. which is why lists are a perfect way to convey important information. For example. Readers will gravitate toward anything that stands out.. For example. These details are important to your brochure.com 0 60 2) The Value of Call-Outs Call-outs are phrases in a slightly larger font that are embedded in a body of words. but are nevertheless fairly mundane to read.) 3) Make an Impact with Bullets A brochure offers a limited amount of communication space.Help Me Write a Better . imagine a paragraph in a technical brochure that contains a lot of data about hardware specifications. it's better to write: a) Friendly service b) No waiting c) Satisfaction guarantee . Choose something particularly interesting. A well-placed call-out.LousyWriter. similar to a picture. so use bulleted lists to get people's attention efficiently.
experiment with color combinations and get the opinions of colleagues you trust. (Insert here) Published by http://www. In a brochure it can be interesting to have a couple of unique-looking fonts. either. Try using a very simple font for your body text and a slightly more "fun" font for your headlines. Don't try to cram more words in by using a tiny font size. be careful about how creative you get. your audience won't be fooled! In terms of font styles. Too much text overwhelms your audience. It's better to have some empty space to make your brochure easier on the eyes and give your readers some room to digest what your business has to offer. .. 4) Focus on Formatting We've said it before.com 0 61 than it is to say "Our business provides friendly customer service with no waiting and a 100% satisfaction guarantee.. Similarly. we'll say it again: do not put too much text into your brochure." Both methods deliver the same information.Help Me Write a Better . but the second method is very wordy and harder to process than the above bulleted list. use caution with colors. It's great to have a nice background color to accent your pictures and text. Before sending your brochure to the printers. but one that's too loud will distract readers from your brochure's message. but too many will take away from the overall effect.LousyWriter.
don't be afraid to ask for a sample before you commit to a certain finish. failing to correct errors – intentional or not – undermines your professionalism. Finally. Help Me Write a Better. The quality and finish of the paper will affect the readability of your brochure. however..com 0 62 Finally. consult your printers before choosing a paper type. Business Email Sending e-mails is a routine task that many businesspeople take for granted.Help Me Write a Better .. that every e-mail you send reflects upon your business. your brochure is an important sales piece that needs just the right look to showcase your business.. Below you will find several useful ways to get the most out of your business e-mails. Keep in mind..LousyWriter. pictures. It doesn't matter if it's simply a typo. so it's critical that you make them as readable as possible. Ask for advice about which finishes will look best with your brochure's colors. (Insert here) Published by http://www. Make no mistake: spelling and . 1) Get Back to Basics Nothing gives a terrible first impression like spelling and grammar errors. and text.
Also. At the very least. (Insert here) Published by http://www. make sure you stick to an easy-toread font and use it throughout your message. keep both your sentences and your paragraphs short.com 0 63 grammar errors negatively affect (and can even alter) the content of your message. proofread before you send! Remember. These days. if there are flaws in your e-mails. your font size should be no bigger than 12 points. in most cases. your recipients are bound to expect flaws in your work. remember to separate each paragraph with a line space so that you don't overwhelm your recipient with one big block of text. Long sentences and paragraphs can confuse and/or lose the attention of readers. Often.. these programs come with grammar checkers too. When writing an e-mail. in most cases. 3) Consider Your Target Audience .Help Me Write a Better . In terms of the overall layout.LousyWriter. Avoid any color other than black and. 2) Keep the Layout Simple Flashy fonts and bold colors are distracting and.. very unprofessional. These tools make it so simple to send a flawless e-mail that there is no excuse for anything less than grammatical perfection. virtually every e-mail program contains at least a built-in spelling checker. too.
try listing them like so: a) When will the stationery be delivered? b) Please drop off your clerical report before you leave today. and ask questions. you must use polite and professional language. It's best to restrict the content of your business e-mails to business-related information only. so it's best to keep those messages professional. Also. as well. . Anderson gets back to you regarding the annual meeting. and therefore should maintain a certain level of decorum. instead of just writing your needs in paragraph form. c) Let me know when Ms. Similarly. A paying customer usually expects respect and courtesy. don't forget to say "please" and "thank you!" If you are writing a colleague. bear in mind that it is still a work e-mail. (Insert here) Published by http://www.. a supplier needs to know that you are a trustworthy customer. Make sure that you clearly outline what you expect from your recipient by separating your expectations from the rest of your e-mail.LousyWriter..com 0 64 If you are writing to a client or a supplier.Help Me Write a Better . For example. accomplish tasks. Numbered lists are a great way to ensure that your recipient understands your expectations. Slang and casual language can be very off-putting to a client receiving an e-mail from your business. Personal material combined with business communication can weaken the impact of your message. 4) Use Lists to Improve Readability You send business e-mails to communicate.
. Use the grammar and spelling checkers in your word processor. Once you're finished your best draft. so don't underestimate its influence. proofread. Ask your friends and family to look your resume over before you call it a finished product. your e-mails will be more successful in helping you accomplish your business goals.. Resume Your resume is a potential employer's first impression of you. Remember that each e-mail represents your company.LousyWriter. Help Me Write a Better. and we aren't just talking about employment history. Your resume's presentation .com 0 65 By stating your expectations in clear language. (Insert here) Published by http://www.Help Me Write a Better . Typos and other mistakes have a way of escaping the eyes of their author..not just its content . 1) Spelling and Grammar are #1! Proofread. proofread. .has a great deal to do with whether or not you get called for an interview. point by point. Businesspeople can tell a lot about you from your resume.. so spend the time to get them right.
Keep the format identical throughout your resume so that your reader doesn't have trouble figuring out what you're trying to say. On the next line should be a brief description of your duties at that job.Boston. For example. (Insert here) Published by http://www. company name. Perfect spelling and grammar in your resume may seem obvious. It's confusing to a reader if your resume is not laid out in a consistent fashion.Fast ‘n' Fresh Supermarket -. MA I processed grocery transactions and trained new employees. Your resume tells your future employers if you're a quality worker. with each detail separated by a dash. . say you choose to format one employment history item like this: Cashier -.com 0 66 have someone with an eagle eye go over your resume again to spot any straggling errors. Anything less than top grammatical quality on your resume will leave them with doubts. Choose one that's right for you and stick with it.. It's worth saying again: get your spelling and grammar right! 2) Keep Your Format Consistent There are dozens of ways to design a resume. but it really can't be stressed enough. The next item should be in the same format: position. and location on one line..Help Me Write a Better .LousyWriter.
4) Consider Your Target Audience Not every bit of personal information. It will likely not be compelling to an employer looking for an accountant. education.. that fact will be crucial to someone looking to hire a lifeguard. (Insert here) Published by http://www. For example. However. Most experience or training can be translated into something useful to your reader.Help Me Write a Better . . tailor each resume you create to its intended audience.LousyWriter.com 0 67 3) Create the Right Tone Your resume is meant to showcase the best of you. such as a childcare provider. it's best to write your resume in a way that appeals to that job specifically." Make yourself the doer to convince employers of your competence. It may seem tedious. In the example above." "I trained…") to report about his cashier job. This is not to say that your skills are not transferable. It may even be interesting to someone looking for an employee with elements of that training. This tone is much more persuasive than writing: "My job was training. Therefore." or "I was responsible for handling cash. but if you really want a job. the writer uses active language ("I processed. so choose the information your recipient will most want to hear and represent it strongly. if you are a certified lifeguard.. and job experience will be relevant to every employer.
(Insert here) Published by http://www.LousyWriter. your resume reflects you as a professional.Help Me Write a Better .com 0 68 you have such a small amount of space to impress your potential employer that you must trim the details that will have the least likelihood of helping you get the job.. .. so choose the details that show you're just the professional they need. Remember.
Businesses need to hold their writing to the same high standard they demand of their products and services. Text printed correctly on the right stationery makes a great first impression. You can check the brightness of the paper right on the packaging before you buy. The end result will show whether you've used an old.. (Insert here) Published by http://www. invest in a good quality printer.LousyWriter. brighter paper makes text stand out better on the page. Before you print anything. 1) Use the Right Tools Even before your readers start reading. so read on to learn about making your business writing competent and professional. they will draw conclusions about your document based on its physical characteristics.Help Me Write a Better . and holds ink poorer than heavier paper. it's critical that you know how to write well. Your clients and suppliers judge you on your documents. cheap printer or a high-end machine. Documents printed on quality paper convey a degree of elegance and professionalism. . Choose heavy enough paper.com 0 69 Plain English Business Writing At the office. Standard copier paper is flimsy.. slightly translucent. Also.
consider using a printing company. Your documents will be harder to read if the ink is faded. . so you can be sure you're getting the quality you need.com 0 70 so spend the money to make your documents look amazing.. this option is less expensive for you than buying all of the ink and/or special equipment you would need to do it yourself. Headings get an idea across right away and encourage your readers to learn more about it. b) Use headings when you can. (Insert here) Published by http://www.Help Me Write a Better . Even your headlines should not be oversized. Before you send any writing on its way. make them only slightly larger than your body text. c) Be consistent with your font size. Also.LousyWriter. Choose a reasonable size (usually 10 to 12 points) and don't stray from it unless your document contains headlines. take note of the following: a) Separate your ideas with paragraphs. If you're printing irregularly sized documents or you have a large volume. Often.. They can provide samples of their work and references. 2) Layout Makes an Impression Even a compelling message won't read well if it's poorly presented on the page. and make sure there is one line space in between each one. make sure your ink cartridges are full before printing. Keep your paragraphs short and to the point.
4) Grammar and Spelling Make sure you run a spelling and grammar check before your documents are read to avoid any miscommunication.Help Me Write a Better . or boring statistics should always come after a more cheerful part of your document. regardless of your intended audience.. negative results. Don't forget that a perfect business document makes a great impression.com 0 71 3) Order Your Topics Determine what topics your document will cover and order them appropriately. . Always follow up negative or uninteresting news with a few positive sentences before you close. Doing so will make the information more digestible for your readers. It's always best to deliver the good news first. Difficult news. but spelling and grammar truly are critical to the readability of your business writing.LousyWriter. (Insert here) Published by http://www. Deliver negative information concisely and clearly so people understand the details.. Keep the first part of your document relatively light-hearted in order to draw in your readers. People will be more likely to pay attention to the bad news if they aren't bombarded with it right off the bat. You've heard it a million times.
so your website must reflect your business in the best way possible. However.Help Me Write a Better .com 0 72 Help Me Write a Better. (Insert here) Published by http://www. complicated language actually can prevent your website visitors from really connecting with your business. The 21st century way to buy virtually anything is through the Internet. Your potential clients need to identify with the language on your website in order to be compelled to buy.. Website Copy A website is very important to a business. consider choosing another word. Simple English will help you clearly communicate the consumer benefits of your business. A good rule of thumb: if it's got more than two syllables. (Potential call-out: If it's got 3 syllables...LousyWriter.) . 1) Use Plain English It's tempting to use fancy words in an effort to introduce your products and services with flair. try choosing another word. so use difficult words sparingly. This article will help you turn your website into a powerful sales tool that attracts your target market and turns them into loyal customers..
LousyWriter. you do want to give your customers enough information about your business. . you do not want to over-complicate your language.Help Me Write a Better . (Insert here) Published by http://www. However.com 0 73 2) Keep it Short Passionate entrepreneurs often make the mistake of over-describing on their websites. If you want to "wow" your website visitors. A picture takes less effort for your visitors to absorb.. but interesting pictures persuade people to read what's on your website.. too many words or too many web pages will be so daunting to them that they won't bother to read what you've written. remember: a) Short sentences b) Short product/service descriptions c) As few web pages as possible 3) Make Your Words Stand Out Use interesting adjectives. Yes. Words like "dynamic" and "stunning" will motivate your visitors to buy more than words like "great" and "nice. so the right picture can capture their interest much more quickly than words. but words that are too ordinary will bore your customers. Place relevant pictures close to your text to encourage a more captive audience. not run-of-the-mill descriptions. What other tool can you use to make your words "pop"? Pictures! It may surprise you." Again.
LousyWriter. It's much better to describe a couple of the strongest aspects of your business than to overload your homepage with secondary information.com 0 74 4) Pack a Punch Now that you know you've got to keep your website short and simple. you must make the space you do have as attention-grabbing as possible..of their words. Get them interested right off the bat.. the above questions will get you thinking about what should be there. ask yourself the following questions: a) What is the best thing about my company? b) What do I offer that people need the most? c) What's the most important thing my customers need to know? Although there are no hard and fast rules about what to put on your homepage. To decide which areas to write about.Help Me Write a Better . Pick the best parts of your business and highlight them right on your homepage. Remember. (Insert here) Published by http://www. . and they'll stay to look at the details found in other areas of your website. successful websites motivate people to buy using the quality -.not the quantity -.
’” ADVA CE.—“Acts. also “favorable reception”: as. it is often pleasing. delusion. (Insert here) Published by http://www. advancement.” ACCESS. “In literary and popular use an illusion is an unreal appearance presented in any way to the bodily or the mental vision. and may have regard to things actually existing. as being moved forward.com 0 75 Misused Words 1) ACCEPTA CE.. in the sense of ‘things done. A delusion is a mental error or deception. Accession means the coming into possession of a right. ACTS.. ACCESSIO . () way of entrance. ACCEPTATIO ..LousyWriter. harmless. DELUSIO .—An allusion is an indirect reference to something not definitely mentioned. Delusions are ordinarily repulsive and discreditable. “The acceptance of a gift. ILLUSIO . or an addition. or even useful. of judgment. ACTIO S.Help Me Write a Better .—Advance is used in speaking of something as moving forward.” 2) 3) 4) 5) .” Acceptation now means “the sense in which an expression is generally understood or accepted. ADVA CEME T.” “She sang with marked acceptance.’ is preferable to actions.. ALLUSIO . () admission. since actions also means ‘processes of doing. as well as to illusions.—Acceptance is the “act of accepting”. Roughly speaking.—Access has several meanings authorized by good use: () outburst. an illusion is an error of vision.. and may even be mischievous.
” 7) 8) 9) PROPOSAL.” 12) STIMULATIO .—Completion is “the act of completing”.” “celebrating. It does not necessarily imply kinship.—Stimulation is “the act of stimulating or inciting to action”.. observance.. OBSERVA CE. A proposition is something proposed for discussion. SOLICITATIO . (Insert here) Published by http://www.—Observation contains the idea of “looking at”.LousyWriter. We speak of ambition as a stimulus. of alcohol as a stimulant. of the observance of a festival. originally “a goad. VOCATIO . . 11) SOLICITUDE. a by-work. of a rule.com 0 76 6) AVOCATIO . which may be accepted or rejected.” 10) RELATIO SHIP.” OBSERVATIO . RELATIO .” “We speak of the observation of a fact. the means by which one is incited to action. completeness is “the state of being complete.’” COMPLETIO . stimulus. ‘something aside from one’s regular calling. solicitation is “the act of soliciting or earnestly asking.” now denotes that which stimulates. with a view to determining the truth or wisdom of it. of “keeping.—“A proposal is something proposed to be done. COMPLETE ESS. “A relationship existed between the two families. STIMULA T. being used of that which stimulates the body or any of its organs.—Relationship properly means “the state of being related by kindred or alliance”: as. PROPOSITIO . of a star. avocation. STIMULUS. stimulant has a medical sense.” Relation is a word of much broader meaning.—Solicitude is “anxiety”.Help Me Write a Better .—“Vocation means ‘calling’ or ‘profession’.
” is a commercial term. or a space. of understanding. REPUTATIO .—“Plea (in the legal sense) is properly used of the pleadings or the arraignment before a trial. the middle is a line. MIDDLE. A similar remark applies to the verbs plead and argue. of a man’s adherence to the principles of his party. CAPACITY. A plea is always addressed to the court.LousyWriter.com 0 77 13) ABILITY. (Insert here) Published by http://www. Remainder is used only of things. meaning “the difference between two sides of an account. 16) ARGUME T. 15) AMOU T. . We speak of the adhesion of glue to wood. REST. number.—Adherence is used of moral relations. of acquiring. REMAI DER..—Amount means “sum total. or a definite place.—Balance. QUA TITY. PLEA. quantity is used of things which are measured. of physical connection. reputation is the prevailing opinion of his character. capacity.” and is used of numbers or quantities.—The centre is a point.—Ability is the power of doing. an argument may be addressed either to the court or to the jury.. UMBER. the power of containing. ADHESIO . Rest is used of persons or things. and of large as well as of small parts.Help Me Write a Better .” 17) BALA CE. of things which are counted. 14) ADHERE CE. and denotes a comparatively small part. not of the argument at a trial.—Character is what a man is. 18) CE TRE. adhesion. and cannot properly be used for rest or remainder. and is less definite than centre. 19) CHARACTER.
the moving into it.” a trait of character.—Deception is “the act of deceiving”.’ is preferable to egoism. Custom is voluntary. immigration. or a “trick.—A council is “a body of persons convened for consultation.—Emigration is the moving out from a country.” 25) EGOISTS. thoughts. But “egotism. habit is involuntary. COU SEL.” 21) CO SCIE CE.” Egoism is the name of their system. (Insert here) Published by http://www. since egoism also designates a system of philosophy. sometimes unconscious. Egoism is sometimes used also in the sense of undue admiration of self.com 0 78 20) COMPLEME T. in the sense of ‘self-worship.—Custom denotes the frequent repetition of the same act. and surroundings. the outward expression of which is egotism. engaged to give advice.” or “a person. a compliment is “an expression of praise.—A complement is a “full quantity or number” or “that which is needed to complete”.LousyWriter.” Counsel denotes “advice.—Conscience is that within us which distinguishes right from wrong.Help Me Write a Better . CO SCIOUS ESS. COMPLIME T. HABIT. and may be used of a number of persons taken together. as a lawyer. Habit is the effect of custom in a person.—“The disciples of Descartes were egoists.” an “artifice.” 23) CUSTOM. Consciousness is the state of being aware of one’s existence. EGOTISM.. deceit is “deceitfulness. . IMMIGRATIO . DECEIT. 22) COU CIL. EGOISM. 24) DECEPTIO .” 26) EMIGRATIO . often uncontrollable. the ego being the basis of their philosophy..
” 32) I VE TIO . IDE TIFICATIO .—Esteem as a noun seems to be going out of use. or position of anything.” Identification denotes “the act of determining what a given thing.com 0 79 Foreigners who come to live in America are emigrants from their fatherland. “the quality of being important. 27) E ORMITY. DISCOVERY. or who a given person. the word now commonly used in the sense of “opinion” or “regard” is estimation. magnitude.—“Falsity. E ORMOUS ESS.—“Enormity is used of deeds of unusual horror. We discover what existed before. of things of unusual size.Help Me Write a Better .LousyWriter.—We invent something new. ESTIMATIO .” 31) IMPORT. FALSE ESS.—Identity is “the state of being the same.—Import. is preferable to falseness. in the sense of ‘nonconformity to truth. immigrants to America. is. (Insert here) Published by http://www. based on considerations of probability. We speak of the enormity of Cæsar Borgia’s crimes. since falseness usually implies blame. IMPORTA CE. in the sense of “meaning. amount.. of the number. An estimate is “an approximate judgment. ESTIMATE.’ without any suggestion of blame.. enormousness. contrived or produced for the first time. but remained unknown. of the enormousness of the Rothschilds’ wealth.” 30) IDE TITY.” must be distinguished from importance.” 29) FALSITY.” 28) ESTEEM. .
the state or time of being a novice. a portion of Scripture...com 0 80 33) LIMIT.” as a literary society. OVITIATE.—Limit. therefore it is improperly used in the sentences: “He has lots of money.” or a “restriction. since limitation also means “the act of limiting. portion has always some suggestion of allotment or assignment: as. in the sense of “bound.. EGLECT..” or “an organized body of persons.—Novice properly means one who is new in any business or calling.” The word does not mean “a great number”. PORTIO . give me the portion of goods that falleth to me.” and “I know a lot of people in New York. UMBER.—“Negligence is used of a habit or trait.—Lot denotes “a distinct part or parcel”: as.. a plurality is the excess of votes given for one candidate over those given for another. of an act or succession of acts. 39) PART. and is not necessarily a majority when there are more than two candidates. the whole is equal to the sum of all its parts. ORGA IZATIO . “The auctioneer sold the goods in ten lots.” 34) LOT. ‘Father. PLURALITY.’” . 36) EGLIGE CE. (Insert here) Published by http://www.LousyWriter. Portion is often used in a stilted way where part would be simpler and better.—“Part is the general word for that which is less than the whole: as.Help Me Write a Better .—An organism is a “living body composed of a number of essential parts. 38) ORGA ISM.” Organization denotes “the act of organizing.” 37) OVICE.—A majority is more than half the whole number. neglect.” is preferable to limitation. novitiate. this is my portion. LIMITATIO .” 35) MAJORITY.
Product denotes the result of some operation.” “a superiority in strength or influence. in the sense of ‘member of a family.—Resort denotes “the act of going to some person or thing”.” 45) REQUIREME T.’ is preferable to relation.—“Receipt. meaning “the act of producing. more than enough.—A requirement is something required by a person or persons.. A requisition is an authoritative demand or official request for a supply of something. usually physical labor.’ is preferable to production. there can be only one predominant trait.com 0 81 40) PLE TY. of the flock. as a book. (Insert here) Published by http://www. etc. so as to be conspicuous.Help Me Write a Better .—Prominence means “a standing out from something. A requisite is something required by the nature of the case.” There may be many prominent traits in a person’s character. 41) PRODUCE. RESOURCE. or a painting. RELATIO . PREDOMI A CE.LousyWriter. in the sense of ‘thing produced. since recipe is commonly restricted to medical prescriptions. PRODUCT.—Produce is always collective.” 42) PROMI E CE. and is used only of raw products: as. RECIPE. since production is also used in an abstract sense. in the sense of ‘formula for a pudding. 46) RESORT..” is also applied to a work of literature or art. ABU DA CE. REQUISITIO . the produce of the soil. PRODUCTIO .’ is preferable to recipe.” 44) RELATIVE. abundance.” “an over-ruling..—“Relative. RECOURSE. a statue. since relation is also used in an abstract sense. 43) RECEIPT.” Predominance denotes “ascendency. Production.—Plenty is enough. REQUISITE. “Product. or “that which is resorted to or .
com 0 82 habitually visited. the system. 53) ACCREDIT. sewerage. secretion.LousyWriter. Visitant seems now to be going out of use.’” 51) U IO .Help Me Write a Better . in the sense of ‘distinctive quality.—“Situation embraces all the local aspects and relationships in which a thing is placed.. since specialty is also used in the sense of ‘distinctive thing.” 52) VISITA T. The site is confined to the ground on which it is erected or reposes.’ or ‘to send with letters credential.” Recourse means “resort for help or protection.’ is preferable to specialty.” .” Resource denotes “something which is a source of help or support.—Sewage means the contents.’ or “to put to the credit of.” 47) SECRETI G.” Unity means “oneness. SECRETIO . SPECIALTY. (Insert here) Published by http://www.—Union is “the joining of two or more things into one. of sewers. VISITOR. 48) SEWAGE. 49) SITUATIO .” 50) SPECIALITY. CREDIT. visitor. a human one.—Secreting is the act of hiding.—‘To accredit means ‘to invest with credit or authority.” “harmony. SITE. visitor being used in both senses.—Visitant was formerly used to denote a supernatural being.—“Speciality. a physiological process or fluid. U ITY.’ to credit means ‘to believe.. SEWERAGE.
” “to disparage.” “In England. and still often is.—To impugn means “to call in question.” to impute means “to ascribe to. but in the political phraseology of the United States a person may antagonize (i.—To depreciate means “to bring down in value. he rose from the chair.Help Me Write a Better . OPPOSE. 59) A TAGO IZE. ‘music arose with its voluptuous swell. and the consciously figurative with arise: as.” “to oppose actively.—To antagonize means properly “to struggle against. or those which seem literal. DEPRECATE. the sun rose. “to take prisoner.” or “to counteract. oppose) a measure..” 57) IMPUG . A loan is money which a person lends. IMPUTE.—To captivate means “to fascinate”. (Insert here) Published by http://www. to capture.LousyWriter.” to deprecate means “to argue earnestly against” or “to express regret for.e.’” 55) CAPTIVATE. antagonizing forces must be of the same kind.” .” 58) Loan.. CAPTURE. however. RISE. Properly the word is a noun.—“The choice between these words was primarily.com 0 83 54) ARISE. the provinces rose in revolt: trouble arose. a matter of rhythm euphony.. The literal meanings. have become more associated with rise. lend.” 56) DEPRECIATE.—The use of loan as a verb is not sanctioned by good use.
ASSERT.” or “affirm. get.) 64) CO FESS.” To state.com 0 84 60) CALCULATE.” “allege. 61) CARRY. or emphatically. In the sense of intend it is not in good use.” To maintain is “to uphold by argument.” .” To assert is “to say or declare in the face of implied denial or doubt. ‘I must confess’ and the parenthetical ‘I confess’ are exempt from the operation of this rule.” to bring means “to take along in coming..” “maintain. On grounds of idiom.—To calculate means properly “to compute mathematically.” To affirm is “to assert on one’s reputation for knowledge or truthfulness.” or “to adjust or adapt” for something.—To carry means “to take along in going.” “declare. which is also often misused in the sense of “say.—To claim means properly “to demand as one’s own or one’s due. especially in the United States. however. and “Practical Exercises.” or “affirm. . . DECLARE.” p.” To declare is “to say publicly. ADMIT. 63) CLAIM. for “assert. .” 62) CHAMPIO . FETCH.” to fetch means “to go. in cases into which the idea of confession does not enter.Help Me Write a Better . I TE D. (Insert here) Published by http://www.” “allege.” It is often loosely used.—“Admit.” “assert.—The word champion is very much overworked. clearly.” To allege is “to assert without proof. AFFIRM. STATE. (See “Foundations.LousyWriter. BRI G.” means properly “to express formally and in detail.” it always implies detail. MAI TAI . SUPPORT..” It should be restricted to cases in which there is the idea of entering the lists as champion of a cause. ALLEGE.” “declare. is preferable to confess.” pp. and bring. being often used in the general sense of “support.
” as.” The use of “demand” in the sense of “ask” is borrowed. LET. Sheehan.—To materialize properly means “to make or to become physically perceptible. TEACH.Help Me Write a Better .” said Mr.” 71) LIKE. In the latter sense the proper word is teach. With an infinitive. 69) 70) “This has learned you something.—To demand means “to ask for with authority or with insistence.com 0 85 65) DEMA D. Like may be feeble and cool.” to let. love being appropriate only in the hyperbole of poetical or rhetorical feeling. “it has taught me something. 67) LEAR ..—Learn means to “acquire” knowledge. (Insert here) Published by http://www. Sheehan.LousyWriter. 66) HIRE. Goff. “to give the use of. LOVE. “by means of letters we materialize our ideas and make them as lasting as ink and paper. possibly. LEASE. 72) MATERIALIZE. We may like or even love a person. from the French use of demander. APPEAR. ASK. and it never has the intensity of love..” said Mr.—To hire means “to obtain the use of. “Oh no.” To lease means “to give the use of by lease.” “the ideas of the sculptor materialize in marble. 68) “I have more information to-day than I had before. not to “impart” it. and may differ in kind.” . like is the common word.” replied Mr. we only like the most palatable kind of food. the person who occupies it takes a lease of it.—Like and love differ greatly in strength or warmth.” The owner of a house leases it.
STOP.” 77) ADVERTISE.—We mention a thing when we name it directly.—To accept means “to take something offered. THI K.” 80) ALLOW.” “to leak out.—“Stay. (Insert here) Published by http://www. and “to remove it in a large measure or altogether. RELIEVE.LousyWriter. REFER TO. ADVISE.” to effect is “to bring about. ADMIT.” it should not be used in the sense of to happen.com 0 86 73) PLEAD.” to except means “to make an exception of.” 81) ALLUDE TO. EFFECT.” “think” or “intend..—See plea 74) STAY. We allude to it when we refer to it in a delicate or slight way.—Allow properly means to “grant” or “permit. . 76) ACCEPT. since stop also means ‘to stop without staying.” 78) AFFECT. We refer to it when we speak of it less directly. EXCEPT. as in ‘At what hotel are you staying?’ is preferable to stop. HAPPE .—To alleviate pain is “to lighten” it.—To advertise is “to announce to the public” to advise is “to give counsel or information to a person.Help Me Write a Better .—To affect is “to act upon.” not to “admit. ME TIO .—To transpire means properly “to escape from secrecy to notice. ARGUE.” “to influence.. to relieve it is to go further.” 79) ALLEVIATE.’” 75) TRA SPIRE.
especially difference. DISCRIMI ATE.’ ‘The jury having been convinced of the prisoner’s guilt. it is to show either difference or similarity. when one thing is compared with another.” 88) DOMI ATE. COMPARE TO.” 89) DRIVE. DOMI EER.” to domineer is “to rule in an overbearing manner. CO TRAST. . When one thing is compared to another.” to discriminate is “to distinguish between. riding in saddles. RIDE. he was convicted.” 83) COMPARE WITH. CO STRUCT.” “to forebode. we ride on them. in modern usage.—“Two things are compared in order to note the points of resemblance and difference between them.—“To convince is ‘to satisfy the understanding.’” 86) DETECT.” 85) CO VI CE.Help Me Write a Better . (Insert here) Published by http://www.’ to construct means ‘to build.’ ‘to show the meaning.—To dominate is “to rule.—To argue is “to bring forward reasons. it is to show that the first is like the second.com 0 87 82) ARGUE. ‘to pronounce guilty. AUGUR. or construct it as in composition...—To disclose is “to uncover.—We go driving in carriages.—“To construe means ‘to interpret.” 84) CO STRUE.’ we may construe a sentence as in translation.” to augur is “to foretell.” to discover is. CO VICT. they are contrasted in order to note the points of difference only. “to find. We drive behind horses.—To detect is “to find out. DISCOVER.’ to convict.” 87) DISCLOSE.LousyWriter.” “to reveal.
” 96) LET. I VESTIGATE.” to elicit is “to draw out. EXPOU D. “to let remain.—Frighten is a transitive verb.Help Me Write a Better .—To persuade is “to induce.” “to convince.” to investigate is “to make a thorough examination.” or “to go away from.” to expound is “to explain the meaning of.” is preferable to insure.” It should not be used intransitively.LousyWriter. SECURE.” especially of persons. and is used correctly in “The locomotive frightened the horse. as in the sentence “The horse frightened at the locomotive. 98) PERSUADE.” or “to designate the site of. in the sense of “to guard from danger.” to esteem is “to set a high value on.” “The horse became frightened.—To estimate is “to judge the value of.” to advise is “to give counsel or information.—Locate properly means “to place in a particular position.” leave. ELICIT.” “The horse was frightened by the locomotive.—To expose is “to lay bare to view.” 94) I QUIRE. ESTEEM. 92) EXPOSE.” . ADVISE.” 97) LOCATE. FI D. LEAVE.—To eliminate is “to remove. since insure also means “to guarantee indemnity for future loss or damage.” 91) ESTIMATE.com 0 88 90) ELIMI ATE.” “to make safe.” 93) FRIGHTE ..—Let means “to permit. it does not mean to find.” 95) I SURE..—Secure. (Insert here) Published by http://www.” “to get rid of.—To inquire is “to ask for information.” as of a new building or purchased lands.
Before an infinitive. in the sense of ‘intend. in the sense of “look forward to.” 102) REPULSE. divine service.” “He slept well. combat. proposal or proposition.—Good is an adjective: the adverb corresponding to it is well.” 101) PURPOSE. 103) START. WELL.” to proscribe is “to condemn to death or to loss of rights.” Well is sometimes an adjective. as in “You look well.Help Me Write a Better .” is preferable to anticipate. A TICIPATE.’ is preferable to propose. PROSCRIBE. We say.” 105) GOOD. repel is a milder term.” and is not followed by an infinitive. EXPECT.—To prescribe is “to lay down as a rule or a remedy. (Insert here) Published by http://www. we repel an officious person or the unwelcome advances of a lover. since anticipate also means “take up. commence has more formal associations with law and procedure. perform.—“The verb purpose. COMME CE.” 104) SUSPECT.” 100) PRESCRIBE. BEGI .com 0 89 99) PREDICATE.—Repulse usually implies hostility.” .. “Some real lives do actually anticipate the happiness of heaven.—To suspect is “to mistrust.—To predicate is “to affirm as an attribute or quality. to the latter.” “to surmise. “He had a good sleep.” as. since to propose also means ‘to offer for consideration:’ the noun answering to the former is purpose.LousyWriter. “begin” or “commence” is used. PREDICT.. “Begin is preferred in ordinary use. REPEL. We repulse an enemy or an assailant. or realize beforehand. PROPOSE.—To start is “to set out” or “to set going.” Expect.” to predict is “to foretell. and ceremonial.
EARLY. (Insert here) Published by http://www. as “Plenty of corn and wine.—Most denotes “the greatest number.com 0 90 106) LIKELY.” is a vulgarism. “He is likely to come. or degree. “He talks like her. SMALLER. as. LIKE. except in the phrase “As likely as not. as. SOMEWHAT. the time has almost come. ALMOST.” as.” but this use is obsolete.—Likely is now used as an adjective only.—Some is an adjective. quantity. as “The food is plenty good enough.. “He is somewhat better. .—Less refers to quantity.. “Most of the boys are here.” but in this sense something is more common. by others a preposition: as.” In the sense of “in the same manner as” like is followed by a noun or a pronoun in the objective case.” 109) EAR.” “Somewhat” is occasionally used as a noun. 108) MOST. PROBABLY. FEWER.” Shakespeare used the word as an adjective in “Reasons as plenty as blackberries. fewer to number.LousyWriter. smaller to size. SOMETHI G.” 107) LESS. and is called by some an adverb.” Like as an adjective means “similar. the corresponding adverb is nearly.” ad the corresponding adverb is probably. “Somewhat of doubt remains.” “He was a man of like passions as we are. 111) SOME. The use of plenty as an adverb.” “He looks like his grandfather. 110) PLE TY is now in good use as a noun only.” which is the proper meaning of almost. “Men of like excellence.” It is always superlative and never means “nearly. We say. “Some water.” Somewhat is an adverb.” “He will probably come.” “Some brighter clime.Help Me Write a Better .—Near is an adjective. We say. as.
” groups objects.—Both.” 113) FIRST.” “Every directs attention chiefly to the totality.. worse in some way. It may also be observed that each usually refers to a numerically definite group. IRRITATI G... more grave. “Likely implies a probability of whatever character.. Thus. “Every pupil should have a dictionary and use it freely. A common mistake is to use the plural forms with singular collective nouns..LousyWriter. liable. considered one by one.” One is apt to speak quickly.—See page . as “kind. “Both were men of hot temper. third etc.. meaning “the two.” “sort. likely to hear good news. 117) BOTH. Second. each chiefly to the individuals composing it. and not merely one of them. (Insert here) Published by http://www. an habitual tendency.—First is both adjective and adverb.” as. considered as composing a group or class. or provoking. THE WHOLE. THOSE. 116) APT. exasperating.” Each means “all of any number. LIKELY. are adjectives only. 115) ALL. THAT.—In good use aggravating means “making heavier. THESE. Firstly is a vulgarism. “Each boy recited in his turn.—This (plural these) and that (plural those) are the only adjectives in English that have distinct forms for the plural. etc. EACH. liable to be hurt.—Apt implies a natural predisposition. ‘Each theory is open to objection’ relates to an understood enumeration of theories. SECO DLY. the corresponding adverbs are secondly.” It is often misused for irritating. etc.” Every means “all of any number. SECO D. an unpleasant probability.” “class.” as. as.com 0 91 112) THIS.Help Me Write a Better .” . thirdly. EVERY. but ‘Every theory is open to objection’ refers to all theories that may exist. LIABLE. 114) AGGRAVATI G.
119) MUTUAL.’” 121) QUITE.” 120) PARTLY. the average loss is $.—Both so and as are used as adverbs of degree correlative with the conjunction “as”: unless there is a negative in the clause as is generally used. MUCH.W. taken as they come. VERY. 122) SO-AS. since partially also means ‘with partiality. We say “It is as cold as ice. “A mutual friend. COMMO .” “interchanged. in the sense of ‘in part.—Mutual properly means “reciprocal..Help Me Write a Better .—Many refers to number. real.” Manifestly is stronger than evidently.— “Apparently is properly used of that which seems. PARTIALLY. 124) AVERAGE.” 123) APPARE TLY. in the sense of “very” or “to a considerable degree” it is not in good use.” “It is not so good as it looks.. ORDI ARY. (Insert here) Published by http://www. $. with a negative so is preferable to as.—“Partly.” “common in occurrence. is not very high.—Average implies an arithmetical computation.” In the sense of “usual. MA IFESTLY. much to quantity. O.com 0 92 118) MA Y.” ordinary is preferable to average. .” It is often misused for common in the sense of “belonging equally to both or all.’ is preferable to partially. of that which both seems and is real. evidently.” “of the usual standard. $. Holmes in “The average intellect of five hundred persons.” especially in the phrase. AS-AS. and $. if four persons lose respectively $.LousyWriter. The word is used figuratively by Dr.—Quite properly means “entirely”. but may not be. EVIDE TLY.
in the sense of ‘resembling death.. manuscripts. STUPID. In the sense of “sure” it is in colloquial. EXTA T.com 0 93 125) BOU D. CO TI UOUS.—“Continual is used of frequently repeated acts. as.” “We hold ourselves in gratitude bound to receive . the judgment of a court is decisive.Help Me Write a Better . DECISIVE.” Its misuse for stupid is partly due.LousyWriter.’” 128) DECIDED.). 126) CO TI UAL. A lawyer may have decided views on a case. to its resemblance to the German dumm. a decisive opinion settles the question at issue. but not in literary.’” 127) DEADLY.” In the sense of “determined” hound is not in good use. which perhaps decides nothing. use.’ continuous. . etc.” in the sense of “strange” or “odd” it is not in good use.. 131) FU Y. especially in Pennsylvania.” 129) DUMB. as. of uninterrupted action.’ is preferable to deadly. 130) EXISTI G.” or “under necessity”: as.. DEATHLY.—Bound properly means “obliged.” “silent. that is existing which has existence. DETERMI ED.—“A decided opinion is a strong opinion. all such persons.’ as.—That is extant which has escaped the ravages of time (used chiefly of books.—“Deathly. “A man is bound by his word.—Dumb properly means “mute. ‘the continuous flowing of a river. ODD. (Insert here) Published by http://www. since deadly also means ‘inflicting death. ‘She was deathly pale.—Funny means “comical..” “fated. ‘Continual dropping wears away a stone.
.com 0 94 132) HEALTHY. that is latest which comes after all others in time: as.” Lengthy is used chiefly of discourses or writings.—Mad means “insane. HEALTHFUL.” contains a distinct reference to time. and implies tediousness. HUMA E. so as not to endanger the peace of the two countries by wounding our national sensitiveness to British criticism. Mr.” 135) LE GTHY. WHOLESOME. 137) EW.” “The Last of the Mohicans. “The latest news.—Human denotes what pertains to man as man. OVEL. (Insert here) Published by http://www. “The last house on the street. which was originally a contraction of “latest.” Last. that is healthful or wholesome which produces health.—That is new which is not old. thus enabling their journalists to characterize our President’s messages by a word civilly compromising between long and tedious.” is now used without any distinct reference to time. like the word “late. Wholesome commonly applies to food. but the earliest quotations found are from British authors.” Humane means “compassionate.—Latest.—Lengthy is said to have originated in the United States.Help Me Write a Better . as.” in the sense of “angry” it is not in good use.LousyWriter.. A GRY..—That is healthy which is in good health. “human nature. 133) HUMA . LO G. that is novel which is both new and strange.. and denotes that which comes after all others in space or in a series: as.” “human sacrifices.. In the introduction to the second series of The Biglow Papers. Long is used of anything that has length.” 134) LATEST. LAST.” “The latest fashion. Lowell wrote: “We have given back to England the excellent adjective lengthy . 136) MAD.
“splendid colors. VERY. AFRAID.” “a practical electrician.” Its misuse for the adverbs really and very. “surpassing loveliness.LousyWriter.” as. “magnificence.” afraid is an adjective meaning “in fear.” 139) PITIABLE. “She is afraid of horses. 143) SCARED.. ‘The Lord is very pitiful.. “splendor..” “We talk.’ is preferable to pitiful.” magnificent. They .” lovely. where all the objects were monsters and extremes. REALLY. as. “elegance. with people whose conversation would lead you to suppose that they had lived in a museum. in the sense of ‘deserving pity. “a practicable plan. VERBAL.” 142) REAL.” elegant.” is a vulgarism. in the sense of ‘in spoken words.” gorgeous. meaning “not imaginary or counterfeit.” the proper word is afraid: as.’ is preferable to verbal.—Real is properly an adjective.com 0 95 138) ORAL. “This is real pretty. sometimes. PRACTICAL. and of tender mercy.” “standing out so as to be easily seen. since pitiful also means ‘compassionate.—Prominent means “conspicuous.” Before “of.—That is practicable which can be done. PITIFUL. since verbal means ‘in words’ whether spoken or written. “awe..—“Oral.’ as.” awful.” 141) PROMI E T. (Insert here) Published by http://www..” Scared of is not in good use.—“Pitiable. EMI E T.’” 140) PRACTICABLE.—The participle scared means “frightened.” splendid. that is practical which is not theoretical only: as. “real diamonds.—Grand properly implies “grandeur.” eminent means “distinguished in character or rank.Help Me Write a Better . 144) MAG IFICE T.
and tremendous. intense. this straining talk. although large.—Before names of places to denote “where.. “He arrived at Liverpool in the morning and remained in that city two days..’ ‘most horrible.--A writer. is not in good use.” 147) AT. BETWEE . .. they are enchanted. unless the place is so remote that it dwindles in the mental vision to a point. in is generally preferred to at. I .com 0 96 use the superlative of grammar: ‘most perfect.” 145) MISUSED PREPOSITIO S. they are desolate. Language should aim to describe the fact. All this comes of poverty.—“Among is the proper word when the reference is to more than two persons or things. in choosing the proper preposition to express his meaning. it is viewed as a mere point. these experiences all exquisite. we hope to move admiration by quantity.LousyWriter. 148) BACK OF. We are unskilful definers.’ Like the French. because you have got or have not got a shoestring or a wafer you happen to want—not perceiving that superlatives are diminutives and weaken. must rely chiefly on his sense of idiom. or groups of persons or things. between. when the reference is to two only. in is used when it is desired to make prominent the idea “within the bounds of:” as. his knowledge of English usage.—Back of. if the place is of any size. that is.’ ‘most exquisite... though frequently heard in conversation and sometimes seen in print. 146) AMO G.Help Me Write a Better . ‘Tis very wearisome. From want of skill to convey quality... (Insert here) Published by http://www. or when.” at is used when the place is so small as to be treated as a mere point.” Before the name of the place in which the speaker dwells..
on is less definite. WITH.--Every educated person is expected to know the correct use of the following words:-157) LIKE.—“Good use does not support either on to or onto. he must already have moved into it. 154) O TO.—“In implies presence inside of.” besides is now used only in the sense of “in addition to.—To introduce the agent of an action by is now commonly used.” 151) DIFFERE T FROM. I TO. “Duncan was murdered by Macbeth with a dagger.. Before a man can move in a room.com 0 97 149) BESIDE.—Different from is preferable to different to and different than. DIFFERE T TO. or within. and therefore it cannot be used instead of as to introduce a clause.—Before names of streets. WAIT O .—To wait for means “to await. (Insert here) Published by http://www.—Beside means “by the side of.LousyWriter.—In good use like is never a conjunction. the material instrument or tool is usually introduced by with: as.. in implies some reference to surroundings. BESIDES.” 153) I .” “other than:” as. It is . into implies movement to the inside of.” 155) WAIT FOR.” 156) VULGARISMS.” as. 152) I . O TO. “Who sits beside you?” “Who besides us knows this?” 150) BY. indicating location only. “We will wait for you at the corner.” as. “At dinner the women waited on the men.Help Me Write a Better . O . AS.” To wait on means “to attend on.
com 0 98 incorrect to say.—Except.—But implies some exception. or contrast. 159) MISUSED CO JU CTIO S.” “yet. FOR.” 161) BUT. and is now a preposition only. Most errors in using them spring from confused thinking or hasty writing. Equivalent.--Conjunctions are few in number and are more definite in their meanings than prepositions. which was originally a past-participle. because it is raining” is the strongest way of expressing the relation of cause and effect. (Insert here) Published by http://www. we will not go. opposition..” 158) EXCEPT. In “Since it is raining. generally speaking. “Walk like I walk. was once in good use as a conjunction.. In . “Except you go with me.” Another word not in good use as a conjunction. or nearly equivalent. “A close reasoner and a good writer in general may be known by his pertinent use of connectives. the meaning of “in addition to. “We will not go.—The difference between these words is chiefly a difference in emphasis. to use a conjunction that covers less ground.” “on the other hand.” “nevertheless.” but we may not say. SI CE. I will stay at home.Help Me Write a Better . We may say.” but one may say.” 162) AS.” is without. but often heard instead of “unless. which becomes the prominent idea. when possible.” the emphasis is shifted from the cause to the effect.LousyWriter. “He walks like me. “All went except me. U LESS.—“As has so many meanings that it is better.—And has. WITHOUT. but in modern use it has been displaced as a conjunction by unless. expressions are “however.” 160) A D.” or “He looks like his grandfather.” 163) BECAUSE.
167) THOUGH. WHILE. AS THOUGH. SO. Or is the correlative of either. since so has other meanings. 166) THEREFORE. while fixes attention on the lapse of time. 164) HOW.” “in spite of the fact that.” 168) AS IF.LousyWriter.Help Me Write a Better .—Nor is the correlative of neither. (Insert here) Published by http://www. for it is raining.” is announced as itself a bit of news.—“As if is.—In the sense of “for this reason.” therefore is preferable to so..—How properly means “in what manner” or “to what extent. sometimes of other negatives.com 0 99 “We will not go. 165) OR. “it is raining.” 169) WHE . preferable to as though..” the reason.—When means “at the time that.” The End . “during the time that. OR.—Though means “notwithstanding.” “as long as.” “When fixes attention on a date or period. on the whole.” while.” It is often misused for “that” to introduce an object clause. Often the choice between these words is decided by the ear.
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