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Development Kit: Converting Instructor Led Courses into Effective eLearning
LINGOS – ILT to elearning Development Kit
© LINGOs Learning for NGO’s www.lingos.org
This Development Kit is for volunteers, partner agencies, and NGOs to guide you through the development process of converting Instructor Led Courseware into effective eLearning. This guide was created for the following reasons:
• • • •
Ensure we build courses with a good user experience Building courses that can be shared across NGOs Providing volunteers with a good experience Gaining efficiencies in building content faster Ensuring courses can be modified in future versions
Because each development project is different, we decided against labeling the responsibilities of the NGO vs. the volunteers. The important part is that all processes are completed, not who does them. We have made every attempt to create as complete of development kit as possible but we recognize that there is always room for improvements. If you have suggestions for improvement please contact the following: Linda English - LINGOs email@example.com
Prerequisites for using this guide
This Development Kit is designed for the following situations: Existing Instructor Led Training (ILT) course Main source of content is PowerPoint Standard User Interface template is acceptable (????)
Microsoft Word Microsoft PowerPoint Articulate Presenter 5 Articulate Quiz Maker 2 (optional) PC microphone or microphone headset Flash? Articulate has agreed to donate licenses of Presenter and Quiz Maker to LINGOs volunteers.htm 3 .org/astd/Resources/training_fundamentals_comm unity/ISDmodel. http://www.LINGOs lenglish@lingos. ADDIE stands for: Analyze Design Develop Implement Evaluate For additional information on the ADDIE model please review the following resources.astd.LINGOS – ILT to elearning Development Kit Required tools For eLearning course development using this guide the following tools will be required. Licenses for LINGOs sponsored development projects can be obtained by contacting: Linda English .org Instructional Design Model LINGOs utilizes the standard ADDIE instructional model for all custom developed courseware.
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Phase 1 – Analyze Create the Scope Document to answer the following questions: a. then what’s the risk to the agency? h. If they cannot perform this skill. What is the job they perform today? c. and has access to a computer? g. What are you doing today to solve this problem? (And what format are these materials in?) i. Learning Management system. classroom. How will you measure the success or failure of the course? l. . How are you going to motivate people to complete the training? n. computer literate. When do you need this training complete? And why? m. virtual live meeting?) k. Who is the target audience? b. What would you assume they know today? f. What languages do you need this localized into? 1. how many people have attended it? And what feedback have you received on the course? j. What percentage of your audience is literate. What will they be able to do differently as a result of this training? e. Licensing and liabilities: who owns the existing content? o. If you are teaching this course today. How many people will this training impact? d. How are you going to deliver the content to the participant? (CDROM.
Send this information to Linda English. Availability of volunteers to work on the project. 6 . slow grind. 2. LINGOs will then review the document for the following criteria: a. Priority against other projects c. At this point. You should receive a response back within 2 weeks of the status of your project. What is your budget for the project? Note: If you can’t answer all these questions. we need to assign the project manager and start to recruit the Learning Development Team who works on the project. then you need to address them with your Learning Development Team. Concepts of good online learning which includes a discussion on: Social learning theory Technology adoption curve: how the technology adoption curve impacts our ability to implement training (No BIG BANG THEORY. What is LINGOs? (if stakeholders are new to LINGOs environment) b.LINGOS – ILT to elearning Development Kit p. Host the pre-Kick Off Meeting to set expectations of both the process and to help educate stakeholders in the lead agency on blended learning: 3. How to pick good candidates for online training and how to ease organizations into eLearning) a. “Shareability” with other NGOs b.
5. Review and discussion of measurement approaches. Support for online training need: Technical. the instructional strategies need to change (more interaction) Review of testing. the virtual classroom. Scope document b. 6. Review of overall development procedures e. (Usage of tracking in an LMS?) f. train the trainer. importance and types of testing c. Host the Introductory meeting with the Learning Development Team to cover the following information: a. Discussion on the project: what makes this training? And is this a good project for an online format? d. What is mission of LINGOs (Linda) b. contextual g. Link to your agency website 7 . Instructor materials c. and performance support systems When you move it online. What is the mission of lead agency Define the individual or corporate recognition requirements for both products and volunteer time donated to the project. Budget and timeline issues 4. Obtain a Sharepoint workspace from LINGOs and post the following information on your workspace: a.LINGOS – ILT to elearning Development Kit Blended learning models: classroom based.
LINGOS – ILT to elearning Development Kit d. Phone number and email of key contacts g. See Agenda for the Kick Off Meeting 7. Branding guidelines or information from your branding group that will help the team f. 8 . Any samples of training either from your organization or other organizations that you think would promote good ideas on what you are looking for Host the kick off meeting with the Learning Development Team (which make take several meetings!). Course evaluations or student feedback that you have obtained on the existing solution e.
How does performance support play into this? How can testing can be used to provide feedback and assess participant levels? How can instructor-lead. instructional strategies. etc support the training? Should training be mandatory for participants? What types of communications would help motivate students to participate both during the launch of the training and after the training has been available for awhile? How can certification or certificates help students to complete the course? How will participants be supported remotely with either computer problems or with questions on the content? F. Introductions and Review of team member backgrounds B. work practicum. How are we measuring the success of the training? What metrics will we use? Information from the Learning Management System: Course completion? Passed the assessment? Drop out rate? Test of skills: Certifications /work practicum Smile sheets: ask the participants to feedback their opinion of the course? Did the course change behavior/skills? 9 Did it impact the programs? . mentoring. discussion groups. virtual meeting tools. Cultural Considerations (organizational and global) D. Recommended Roles: Project Manager Instructional designer Style editor User Interface ???? I think we should use the style templates Subject Matter Expert Communications and Style Editor Quality Assurance Technical Expert (LMS/Development tools) Key Stakeholders E.LINGOS – ILT to elearning Development Kit Kick Off Meeting Check List A. Brainstorming on how to engage student: How much creativity does ID have in changing content? Brainstorming on distribution models. Review of the scope of the projects with potential roadblocks C.
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Mac.LINGOS – ILT to elearning Development Kit G. IE. access to photos. voice over Member agency corporate style guidelines: use of pictures. Key miles stones 11 . graphics libraries H. output from processes. How are we testing? Functional: include browser testing with Firefox. How do we work? How often do we meet? How do we report back on progress? How do we share documents* Where do we put this? Sharepoint (major documents). end user/content usability Editorial general design consistency I. and then LMS test site to upload? File sizes. Overall consistency in course Style Voice projected in the storyboard Design consistency Referencing source document Interaction/quizzes. naming conventions. Tools: who needs access to which tools: Articulate and Sharepoint J. fonts.
12 . See Sample. Create and publish the project plan on Sharepoint with your Kick Off meeting notes. 9.LINGOS – ILT to elearning Development Kit 8.
LINGOS – ILT to elearning Development Kit Sample project plan document Key Milestone Create Scope Document Review and approve Scope document Host pre-kick off meeting with NGO stakeholders Define and implement volunteer recognition Host Kick off meeting Create design document Review design document Create storyboard Create and implement communications plan Review storyboard for technical review Review storyboard for voice. compliance with branding Owner NGO contact LINGOs (Linda) with project lead NGO contact/Linda Linda Due Date Comm atus Done Project Manager Instructional designer SME Instructional Designer Communications and Style Editor SME Style editor 13 . editorial review.
Complete facilitator or instructor notes. functionality Build a shell to all modules of the course. complete the voice over. Clean off donated tools off computers Instructional designer Technical expert Style editor Instructional designer Instructional Designer Instructional Designer Instructional Designer Quality Assurance Instructional Designer Communications Instructional designer ??? All volunteers 14 . Locate or create graphics If using audio.LINGOS – ILT to elearning Development Kit Build prototype Upload and test prototype on LMS Review for UI. branding guidelines. Complete User Testing Rebuild for LINGOs version (if applies to other NGOs.) Launch to all LINGOs members File hand off to agency/LINGOs Copy all CDs and ship to the field.
including: a.articulate. This will give you a high-level overview of the capabilities and basic functionality. If this is your first project using Articulate or you have not used it in some time it is recommended that you take the time to review the brief tutorial. Tools needed for the project through LINGOs include Microsoft Office.LINGOS – ILT to elearning Development Kit Provide access to the necessary technology and set the standards for technology.org Provide overview training to the team on the tools: 11. The tutorial can be found at: http://www. Files sizes b.com 15 . SCORM issues d. Licenses for LINGOs sponsored development projects can be obtained by contacting: Linda English – LINGOs lenglish@lingos. Articulate has agreed to donate licenses of Presenter and Quiz Maker to LINGOs volunteers. Media 10. Articulate Presenter. names that required by system c. and Articulate Quiz Maker.
then the instructional designer defines how the content will be divided. creating a test that helps verify knowledge. stakeholders. then consider if you need a design phase. screen by screen. and sample participants to review this. Note: If you have well proven and developed content. 16 . then you will want to create a design document and ask the Subject Matter Experts. For example.LINGOS – ILT to elearning Development Kit Phase 2 – Design During this phase. The instructional designer does this through creating a design document. etc. using case studies to illustrate a specific point. If you are making major changes to the structure or the approach of the training. The key questions that get answered during this phase: How should the content be divided into logical units? How long will it take a student to complete each unit? What are the objectives for each of these units? What instructional strategies can be used to reach these objectives? After the design document has been approved. including how to make the training engaging through interacting with the participant. the instructional designer flushes out the content and defines the different approaches or instructional strategies used to meet the learning objectives.
The script will later be used to record the audio option for the course. Once you have completed adding the script to all slides. using the notes section then generate directly a storyboard document in MS-Word. Begin by using the notes section in PowerPoint to develop your script. 17 . ??? Are we confusing people with the idea of a script and a storyboard? Articulate is designed to allow you to develop a storyboard in PowerPoint. you can generate the storyboard.LINGOS – ILT to elearning Development Kit What’s the easiest format for building a design document. Checkpoint: – Design Document – lead agency sign-off Develop a Storyboard 1.
From the menu bar select: Articulate > Publish Select Word Document and click Next Select Word Storyboard. click Next. 18 . 2.LINGOS – ILT to elearning Development Kit To generate a storyboard directly from Articulate by the following steps: 1. Open your PowerPoint course content (must have already installed Articulate).
Developing 19 . Checkpoint: – Storyboard – lead agency sign-off Build a Rapid Prototype To insure that the final course is going to meets your sponsors expectations it is recommended that you develop a small prototype. Once you have your storyboard created you can send this off to your sponsors for approval. click Publish When publishing process is completed Articulate will open Word with your storyboard document created.LINGOS – ILT to elearning Development Kit File in optional fields.
After you have completed recording narration save and publish the file. record the narration.112. Checkpoint – Rapid Prototype – lead agency sign-off 20 . CD) generate a prototype in each format for testing purposes. • For additional information on recording publishing your course please see pages 93 . SCORM.LINGOS – ILT to elearning Development Kit a prototype will allow you to validate the following with your sponsor: • • • User Interface Finished course ‘look and feel’ Test LMS integration Note: You should create your prototype as soon as you have defined all the major elements of your training. If you are planning on publishing to multiple format (Web. • For additional information on recording narration please see pages 15 -25. Using your storyboard as a guide. To create a rapid prototype in Articulate open your PowerPoint content file and select a representative sub-section of the content (6-10 slides). in the Articulate Presenter 5 Documentation. AICC. in the Articulate Presenter 5 Documentation. You can create and test the prototype while writing the storyboard.
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• For instructions in the use of this tool please review the Articulate Quiz Maker 2 Documentation To import a Quiz Maker 2 quiz into a course created in Articulate presenter. • For additional information on recording narration please see pages 15 -25. in Articulate Presenter 5 Documentation) Flash movies (pages 47-57. Articulate Quiz Maker should be used. • 22 . in the Articulate Presenter 5 Documentation. Develop Quizzes in Quiz Maker If you need to develop online pre/post tests or online surveys. in Articulate Presenter 5 Documentation) Attachments (pages 71-72. you can now enhance the course content by adding in more interactive elements including: • • • Animations (pages 27-34. in Articulate Presenter 5 Documentation) • • Once you have enhanced the course content.LINGOS – ILT to elearning Development Kit Step 3 – Develop Develop Course Materials using Articulate Now that the base course has been developed and storyboard approved. using your storyboard script as a guide. in Articulate Presenter 5 Documentation) Web objects (pages 61-69. Record the audio. in Articulate Presenter 5 Documentation) Inline quizzes and learning games (pages 35-45.
23 . Checkpoint 4 – lead agency course review Finalizing course and creating final output Make the final edits agreed with your sponsor and publish the final course in the required formats. • Follow the publishing instructions on pages 93 – 112 in Articulate Presenter 5 Documentation.LINGOS – ILT to elearning Development Kit please see instructions on pages 35-37 in Articulate Presenter 5 Documentation. Publishing Alpha Course You are now ready to publish your “Alpha” course for final review by your sponsor.
This allows the instructor to explain the navigation. For audiences where this is the first exposure to eLearning. This also need to include the discussion on how to hand off source files. this is especially critical if this will be the first exposure to eLearning for all or part of your audience. • Follow instructions on publishing to CD see pages 105 – 107 in Articulate Presenter 5 Documentation.Implement LMS Deployment Articulate will support both AICC and SCORM output which should allow integration with most LMS’s • Follow instructions on publishing to an LMS see pages 98 – 103 in Articulate Presenter 5 Documentation.LINGOS – ILT to elearning Development Kit Step 4 . In addition it insures that the learner has a good first experience with eLearning. Rollout Plan With any eLearning project it is important that a rollout plan is developed. it is recommended that the initial courses are held in a instructor facilitated environment whenever possible. assess basic computer skills and provide direct assistance to the learners as needed. ???? Contact Dan Sherman to have your course uploaded. 24 . CD-ROM Deployment Articulate will support publishing to CD or a network shared drive.
Course Maintenance An agreed course review and maintenance cycle and process should be agreed and documented with your course sponsor.LINGOS – ILT to elearning Development Kit Step 5 . Completed LINGOs Course Documentation form Original Articulate/PowerPoint file All attachment files included in the course Blah Blah This insures that other LINGOs volunteers or member agencies can maintain the course content in the future. For all courses developed for LINGOs and LINGOs members the following files must be provided to LINGOs upon completion of the course.Evaluate Course Evaluations Articulate Quiz Marker provides options for developing on-line surveys and course evaluations. • For instructions in the use of this tool please review the Articulate Quiz Maker 2 Documentation The data collected from these evaluations should be used as input into future course updates and enhancements. 25 .
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LINGOS – ILT to elearning Development Kit APPENDIX Samples Needs analysis checklist Audience analysis checklist Audience analysis Content analysis Sample Design Document Sample Storyboard Recommended file standards and naming conventions Sample communications plan Links LINGOs LINGOs Community of Practice Sharepoint site Articulate 27 .
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