NICMAR SODE MODULE 18

ASSIGNEMENT NO. ONE NCP 23 COARSE TITLE: CONSTRUCTION CONTRACTS AND CONTRACTING
NAME :SHIRISH V.KSHIRSAGAR REG.NO. 211-06-14-9564-2121

NCP23

1) From a Legal Point of View, A mutual agreement between two or more parties that something shall be done, an agreement enforceable at law. According to FIDIC,

Contract means the General Conditions, the Supplementary Conditions, the Specifications, the Drawings, the Bill of Quantities, the Tender, the Letter of Acceptance, the Contract Agreement, and such further documents as may be expressly incorporated in the Letter of Acceptance or Contract Agreement.

TYPES OF CONSTRUCTION CONTRACTSTwo broad categories:   Price Given in Advance Contracts (Priced-based Contracts) Cost Reimbursement Contracts (Cost-based Contracts)

A. Lump Sum Contact - Sometimes called Drawings and Specifications Contract  The contractor agrees to perform a stipulated job of work in exchange for a fixed sum of money. In other words a single tendered price is given for the completion of a specified work to the satisfaction of the client by a certain date.  Payment may be staged at intervals of time on the completion of milestones.  Useful for construction works: o that can be accurately and completely described at the time of bidding such as residential and building construction,

o when limited variation is needed, o when level of risks is low and quantifiable, and o when the client does not wish to be involved in the management of his project.  Advantages of Lump Sum Contract o The final price is known, by the owner, before the work commences. o The contractor has more incentive to reduce his cost to increase the profit. o The contractor hopes to complete the job as quickly as possible, to minimize overhead, to maximize profit and to move to the next Job.  Disadvantages of Lump Sum Contract o A great deal of work should be done by the contractors prior to preparing the estimate. It is wasteful of a skilled estimator’s time. o Changes in drawings and specifications can be very expensive and source of trouble. In other words the contract has very limited flexibility for design changes. o The contractor carries much of the risks. The tendered price may include high risk contingency.

o Payment is made on the basis of units of work actually done and measured in the field multiplied by the unit prices. . airports…  Advantages of Unit Price Contract o Saving the heavy cost of preparing many bills of quantities by the contractors. o Useful on projects where the nature of the work is well defined. o The contract is based on estimated quantities of work items and unit price for each of these work items. o Fair basis for competition. Suitable for highways. Contract based on a Bill of Quantities. o Estimated quantities are surveyed by Architect/Engineer. but the quantities of work cannot be accurately determined in advance of construction. o Re-determination of unit prices when substantial quantity deviations occur is stipulated in contract conditions. o Contractors enter unit prices against the estimated quantities of work.Sometimes called Unit Price Contract  Main Aspects of Unit Price Contract o Items of work of the contract are specified with estimated quantities in the Bills of Quantities. .o Competent contractors may decide not to bid to avoid a high-risk lump sum contract. B. dams.

 Disadvantage of Schedule of Rates Contract .Q. possibly with upper and lower probable limits) is prepared by the owner and /or A/E to be rated by the contractor.  Advantages of Schedule of Rates Contract o Work can be commenced earlier than if a full B. o Lower risk for contractor.  Disadvantages of Unit Price Contract o The exact final price of the project is not known to the owner until the completion of the project.o In comparing with lump-sum contract. plant. Schedule of Rates Contract Main Aspects of Schedule of Rates Contract o A Schedule of the work items without quantities (or inaccurate quantities.O. C. o Used for repair and maintenance works or under conditions of urgency.O. o The descriptions of items and the units of measurement are similar to those used in a normal B.Q has been prepared.. o Changes in contract documents can be made easily by the owner. and materials. o It is common for separate rates to be quoted for labor. but no quantities are given.

c) A fixed fee with a guaranteed top price. b) when it is desirable for design to proceed concurrently with construction . e) A fixed fee with an arrangement for sharing any cost saving. o May cause financial problems to the public owners. d) A fixed fee with bonus. o Suitablea) when the requirements of the client are vague. o The fee can be designated as: a) A fixed percentage of the cost of the work. Cost Reimbursement Contracts Main Aspects of Cost Reimbursement Contract o The contractor will be reimbursed for all actual costs plus an agreed fee to cover his services (overhead and profit). b) A fixed fee.o No indication of the final price of the works. o The contractor must make all his records and accounts available for inspection by the client or by some agreed neutral third party. D. o Very difficult to determine which contractor submitted the most advantageous offer.

repairs. o Draw the contractor expertise during design. e) where the contractor possesses a special ability. b) Determination and payment of fee. . d) for project with unknown technologies or major changes. o More flexibility for the owner to make changes as work progresses. and alterations.  Disadvantages of Cost Reimbursement Contract o It is difficult to predict the final cost and the distribution of it. c) Accounting methods. maintenance work. o Topics that should be negotiated between owner and contractor before signing a cost reimbursement contract include: a) Subcontract-letting. o Contractor pays less attention to cost control.  Advantages of Cost Reimbursement Contract o Start construction without waiting for the whole set of drawings and specifications. which may cause financial problems to the owner.c) for emergency projects. confidential processes. d) Overheads (site and office). f) when the client wishes to be involved in contract management.

Drawings and specifications must be sufficiently developed to enable a reasonably accurate cost to be determined. o Cost target sharing of savings o Time target fixed sum of money for each day. Target Cost with Variable Fees Contract Main Aspects of Target Cost Contract o The contractor and owner agree to a target estimate of construction. Cost plus Fixed Fee Main Aspects of Cost plus Fixed Fee o The owner pays all costs of construction with a fixed sum of money. G.E. o Bonus or penalty arrangements are tied to this target figure. o The work must have a fairly definite nature. Cost plus Percentage of Cost Main Aspects of Cost plus Percentage of Cost o The contractor is reimbursed for all his costs with a fixed % age of costs to cover his services. The fee is fixed and does not fluctuate with the actual cost of the project. F. o Project/site overheads may be covered by the %age or computed as one of the costs. o The work must be fairly well defined by the owner. .

envelope system.  The successful bidder is determined on the combined basis of his quoted maximum price and fixed fee. the contractor pays for the excess.Submission of bids has to follow two.” b.H. Summary of Similar Projects Implemented – Form C (Annexure I) . The Technical Bid should consist of the following : General Information about the Organization – Form A (Annexure I) ii. Technical Bid a. c. The Technical Bid envelope should be superscribed as “Technical Bid – Selection of Consultant for A given study– Tender Notice No.  If the price of the work exceeds the assured maximum. The Technical Bid should contain the signed and sealed completed forms (Annexure I) of the Technical Bid along with relevant enclosures. The bid will comprise two parts – Technical and Financial – to be submitted in two separate sealed envelopes. but managed as cost plus. Guaranteed Maximum Price Contract (GMP) The contractor guarantees that he will construct the project in full accordance with the drawings and specifications and that the price to the owner will not exceed some total upset price.  Contracts are often competitively bid in a manner similar to that for lump-sum contracts. Submission of Tender. Financial Information about the Organization – Form B (Annexure I) iii. i.

Separate sheet to be attached d. Address of the bidder should be clearly written on the cover. if any (optional) . Outer Cover .iv. The Financial Bid format is given in Annexure II.” b. The Financial Bid as prescribed in the Tender (Annexure II) should be filled up and sealed along with enclosures in a separate cover superscribed as “Financial Bid – Selection of Consultant for A GIVEN PROJECT NAME– Tender Notice No. the same may be marked as Supplementary to the required response. f. e. In submitting additional information. the proposal must include a description of such services as a separate attachment to the proposal. The address of the Bidder should be clearly written on the cover Financial Bid a. Proposed Methodology – Separate sheet to be attached vii. Additional Information. CVs of the Project Team – Form E (Annexure I) vi. If the bidder wishes to propose additional services (or enhanced levels of services) beyond the scope of this RFP. The technical proposal must not contain any pricing information. Details of Similar Projects Implemented – Form D (Annexure I) v.

sealed and be superscribed as “Tender for Selection of Consultant for Selection of Consultant for A GIVEN PROJECT– Tender Notice No. g. EMD amount of Rs.” The outer cover should be sealed and should contain the following documents: a. . Covering letter of the Proposal.00 (Rupees Two Hundred only) for those bidders. Any other information that is required to be submitted in the proposal process. f. The covers received without superscription are liable for rejection. 2000. The address of the bidder should be clearly written in the cover. The present Tender Document duly signed on all pages as acceptance of terms and conditions by the bidder.200. All obligations committed by such signatories must be fulfilled. c. who have downloaded the bid documents.Both the Technical Bid cover and Financial Bid cover should then be put in a single outer cover. Technical Bid Financial Bid as per Annexure II. e. which must be signed with the Bidder’s name and by a representative of the Bidder who is authorized to commit the bidder to contractual obligations. The cost of Tender Document by way of crossed DD for Rs. b. d. The bidders. who have purchased the bid document need to submit a copy of the self-attested receipt.00 (Rupees Two thousand only) in the form of Demand Draft. The tenders not submitted as specified in the above clauses will be summarily rejected.

Number of Professionals Locations and addresses of offices . No. 2.g ROC Ref) Date Ref 9. Name Address Telephone E-mail Fax Website Details of Authorized person 5. Ltd/ Institution/ University etc.ANNEXURE – I Technical Bid Format Form A – General Information about the Organization Sr. 6. 3.) 8. Details of Registration of Organization (Provide Ref e. Name Address Telephone E-mail Information about the Organization Status of Organization (Public Ltd./ Pvt. 4. 7. Particulars Details to be furnished Details of the Bidder (Organization) 1. 10.

_________________________ Signature of the Bidder Form D : Details of the Similar Projects implemented by the bidder (Use separate tables for each project) . 2010 _________________________ Signature of the Bidder Form C : Summary of Similar Projects implemented Sl. Name of the Customer Project Name Start Date End Date Contract Value Note : Please provide details of the above projects in Form D. 12. No. Service Tax Registration Number Enclose latest STCC _________________________ Signature of the Bidder Form B : Financial Information (Please attach copies of Audited Financial Statements) Turnover of the Organization FY 200708 FY 200809 FY 200910 Average of last 3 FYs Net Worth of the Organization as on 31st March.(in India and overseas) 11.

General Information 1. 4. in lakhs) Total cost of services provided by the bidder Name of the Project Start Date/ End date Current status Contract tenure 8.Sl. No. Dept/ PSU etc. Name of contact person and contact details 2. Contract value (Rs. Item Details Customer / Name of Govt. 6. Project Details 3. Description of the services provided by the Bidder (Please provide details in relevance to the scope of this RFP) Please provide testimonials and certificates from customer in support of the project experience _________________________ Signature of the Bidder Form E: CV’s of the Project Team . 5. Project size 7.

) (Rs. Sl. No. 3. Number of years with the Organization Current job responsibilities Summary of Professional/experience Highlights of assignments handled and significant accomplishments Educational Background. 9. Name Role in current project Whether Primary/Secondary Current job title Experience in yrs. 2. Certifications Training/ _________________________ Signature of the Bidder Please Note : The Bidder or his authorized representative should sign on each page of Technical Bid (Annexure-I) and at the end of each Form Annexure II – Financial Bid Format Fixed Price Out of Pocket Expense and other Miscellaneous (Rs. key Consultants/Experts who will be involved in the assignments (Use separate tables for each person). 6. 5. (Rs.) Applicable Taxes (Rs. 1.) .) Total Item Details 10.Give the profiles of key people/core members. 7. 8. 4. including the Project Leader.

The key factor is that all these methods are designed to assist the parties resolve their differences in a manner that is creative and most suited to the particular dispute. Generally. The parties can get the said dispute resolved through the courts established by law in that country. Total Price inclusive of all taxes to be specified in the last column.1. there is an established forum available for the resolution of the same. 2. med-arb etc. Some people see ADR methods as supplanting the adjudicatory system but if considered from the angle . All prices should be in INR and shall be specified in both figures and words. The methods include negotiation. ADR methods vary and their processes overlap but are all designed as alternatives to litigation and complement arbitration which is the most popular form of ADR. this has been the most common method employed by the citizens of a country for the resolution of their disputes with the fellow citizens. mediation. When a dispute arises between two parties belonging to the same country. The first and most important method is through the courts. early neutral evaluation or neutral fact finding. mini trial. conciliation. Total Amount (both in figures and words) : _________________________ Signature of the Bidder 6) ALTERNATIVE DISPUTE RESOLUTION METHODSThere are several methods available for resolving disputes between two parties.

conventional difficulties. If the judgment debtor happens to be a sovereign of that other country. The first is the jurisdiction of the courts. The establishment of the fact in the court of that very country that the sovereign has waived the immunity itself will be a Herculean task. like undue delay in the dispensation of justice. Apart from these difficulties. One option available to the parties is to go to the domestic courts of either country for the resolution of that dispute. sovereign assets enjoy sovereign immunity. Normally. The other is dissimilarity in the legal system of two countries. The next is the choice of law applicable to the agreement and the consequential dispute between the parties. . disputes arising between two citizens of the same country. complicated procedural formalities. transportation of entire evidence and witnesses from one country to the other country. that is. The laws relating to jurisdiction of courts in a country are not made keeping in view the transnational disputes. However. The absence of a treaty for the enforcement of foreign judgments between the two countries may render the judgments a worthless paper. then ADR methods will be accepted as complementary to the litigation system. When a dispute arises between two persons belonging to two different countries. high cost of litigation. In some countries. they are designed to resolve domestic disputes.that the courts in many jurisdictions are unable to resolve all disputes in a manner appealing to litigants. judicial imperfection. unification or uniformity of different legal systems is still a distant dream. The problem acquires serious dimensions if the county of one party follows common law system and the country of the other party follows civil law system. Availability of assets of the defendant in that jurisdiction is also a consideration for the purpose. this approach may have its own problems. The reason being that the enforcement of the judgments in any other jurisdiction may be a prolonged and cumbersome process. the difficulty arises. the execution may involve claim for sovereign immunity. In spite of tremendous work done by many international organizations and institutions.

either party avoids going to the courts in the country of the other party. These court rooms are open to public. In litigation. the parties have no voice in the process of selection of judges. the settlements arrived at through alternative dispute resolution methods are not subject to challenge in court of law. simple procedure is followed and the formal rules of evidence and procedure do not apply. It is for these reasons that the alternative dispute resolution methods are becoming more popular for resolution of disputes between parties belonging to two different countries.. The alternative dispute resolution methods offer distinct advantages over litigation. They are not public proceedings. in litigation. formal and inflexible process. So much so that some persons have started calling them “appropriate” dispute resolution methods rather than “alternative” dispute resolution methods. alternative dispute resolution methods may be less adversarial. Thus. for initiation of alternative dispute resolution methods. Further. cannot be ignored. Any member of the public can enter a court room and can watch. Similarly. Litigation is a process which takes place in the court rooms. the arbitrators and other persons helping in the resolution of disputes through alternative means are selected and paid by the parties. The parties have a choice to prescribe their technical and other qualifications and experience or they can insist that the person having expertise in any particular discipline may alone be appointed. In view of these and other difficulties. so long as he wishes. they ensure confidentiality. While litigation is an adversarial. Such judges are not specialists in any particular branch of law or subject. Alternative dispute resolution proceedings take place in private.etc. In addition. less formal and more flexible process. an agreement between the parties is an essential requirement. Except in rare or specified circumstances. the court proceedings of any case. In alternative dispute resolution methods. Generally. rules of evidence and procedure have to be strictly followed. They are appointed and paid by the State. They are generalists and deal with all kinds of cases. .

play a significant role in the selection of any particular method of the resolution of dispute. all these three documents deal with the enforcement of foreign arbitral awards. In the field of arbitration. However.. there are three international documents. it is not very popular . It has been ratified by 30 States. The clause relating to alternative dispute resolution in the agreement between the parties. The first is Protocol on Arbitration Clauses signed at Geneva on 24th September. It has existed. popular and common alternative method of dispute resolution is arbitration. in one form or the other. 1923). However. Alternative dispute resolution encompasses a variety of methods for the resolution of disputes between the parties. the support provided by the legal system of a country to the alternative dispute resolution methods. the availability of persons well versed in the process of alternative dispute resolution. in every country at all times. 1923 (commonly known as Geneva Protocol. including choice of venue for the resolution of disputes. The availability or deployment of any particular method of alternative dispute resolution in any specific case depends on a number of factors.the alternative dispute resolution methods offer the conventional advantages like less expensive and dispensation of quick justice. It has 8 Articles. the availability of necessary infrastructure facilities. etc. Arbitration as a process of dispute resolution offers many advantages to both the parties. ARBITRATIONArbitration is one of the oldest methods for the resolution of disputes between the parties. The alternative dispute resolution methods have been found satisfactory and are popular not only in the settlement of disputes between two parties belonging to two different countries but they are equally popular and common in the resolution of disputes between two parties belonging to the same country. The most important. the national or international institutional framework for alternative dispute resolution.

fast track arbitration is a time bound arbitration. arbitration award made in another Contracting State pursuant to an agreement covered by the Protocol. It attempted to remove the difficulties faced by the parties in the enforcement of foreign arbitral awards. Generally. it provides that the parties have agreed for fast track arbitration. 1927).” Last. Fast track arbitration can be adopted for the resolution of international as well as national disputes.amongst the States for obvious reasons. The parties can adopt the fast track arbitration rules of any international or national body or institution for the speedy and time bound resolution of their dispute. According to this Convention “Each High Contracting State was required to recognise as binding and to enforce. This Convention gave the parties greater freedom in the choice of the arbitral authority and of the arbitration procedures. 1958 (commonly known as New York Convention). in detail. is the Convention on the Recognition and Enforcement of Foreign Arbitral Awards signed at New York on 10th June. The agreement for the resolution of dispute through fast track arbitration is same as for the ordinary arbitration. FAST TRACK ARBITRATION- Fast track arbitration is nothing but a kind of arbitration. This Convention amended the Geneva Protocol in certain respects. in addition to the provision for arbitration. The New York Convention reduced and simplified the requirements with which the party seeking recognition or enforcement of an award had to comply. Many international and national institutions engaged in providing arbitration facilities have promulgated fast track arbitration rules. The second is the Convention on the execution of Foreign Arbitral Awards signed at Geneva in 1927 (commonly known as Geneva Convention. These rules provide. the fast track arbitration procedure. In fact. subject to the agreement between . except that. in accordance with the rules of the procedure of its territory.

the other party is required to submit its statement of defence. that is. the arbitral tribunal is competent to proceed ex parte in the absence of the defaulting party. If the claimant fails to observe the time limits without sufficient cause.the parties. The parties are expected to adhere to these time limits. there is no legal bar to the arbitral tribunal consisting of more than one arbitrator. Fact track arbitration commences when one party gives notice of its intention to commence fast track arbitration and the said notice is received by the other party. The essence of the fast track arbitration is that the time limit is fixed for every action to be taken by the parties or the arbitrator(s). the fast track arbitral tribunal consists of sole arbitrator. If the respondent fails to observe the time limits without sufficient cause. In another 15 days. The procedure for the appointment and challenge of arbitrator(s) is the same as in the case of ordinary arbitration. It should be a reasoned award. If the fast track arbitration is by three arbitrators. including counter claim. three arbitrators. It is also expected to deliver its award not later than 15 days from the close of the arbitration proceedings. The claimant is required to submit his statement of claims within 15 days from the date of constitution of the arbitral tribunal. the arbitral tribunal is competent to terminate the proceedings. The arbitral tribunal decides about the time limit for hearings of the case. ORGANIZATION CHART . within the next fifteen days. unless otherwise agreed by the parties. the third arbitrator is called the “Presiding arbitrator”. However. if the parties so decide. the parties may submit their rejoinders. if any. Similarly. The parties are not permitted or allowed to seek extension of time or postponement of any matter by the arbitral tribunal. except that all such actions must be taken within the prescribed time limit.

3 3) Safety Engineer-1 4) Junior Engineer.2 5) Assistant Technician -2 (one for Electrical work and 1 for material Lab testing) 6) Supervisor-2 7) Store keeper-1 .Managing Director (1) Director (1) Manager Purchase (1) Head of Finance & Adminstration (1) Accounts Manager (1) Official Assistant / Cashier (2) Junior Engineer (2) Store Keeper (1) Senior Engineer (3) Assistant Techinician (2) Project Manager (1) Head of Site (1) Office Assistant (1) Junior Engineer (1) Accountant (1) Safety Engineer (1) Supervisor (2) ORGANSATION CHART OF THE PROJECT The given project un Western Maharashtra of housing colony organization required is shown with the help of the above organizational chart.1 2) Senior Engineer. Required strength can be expressed as1) Project manager.

Materials applications. b. . 2 supervisors & 1 store keeper will be employing until ending of the project. Understanding manpower operations. Communication of organization members are as follows1) Project Manager-The duties of the project manager can best be summarized under five general operational areas. from which 9 people from company which are permanent up to Junior Engineer level. Refinement of scope. organization for the given project will consist 12 people. b. Assisting the estimating department during plan review c. They are:  Preconstruction Services support: a.Hence. c. b. Authority. Identifying items that have delivery dates that impact the schedule. Managing the Owner's contract. Preparing a deliverable schedule relative to bidding practices. Communications of issues. . Delineating project requirement and general conditions  Administration of the project: a. c. Building code issues(Site logistics another important task is generally organized by the superintendent).  Management and scheduling of the project: a. and coordination of activities Document control  Acquisitions required for the construction of the project: a. Responsibility. b. Preparing a preliminary construction schedule d. Purchasing of trades and materials.

applications and figures to ensure the proper procedure application.2) Senior Engineer. They are: Specific Duties of a Senior EngineerWithin the general responsibilities of a senior engineer are specific duties that must be carried out on a frequent basis. land surveying techniques and the metric system. One who is a Senior engineer is also the key contact person regarding the construction project in many cases. They will not only inspect the plan itself but will go to the site location many times to ensure that the plan fits the location and vice versa. . When they have adequately analyzed the situation. The first duty of a senior engineer is to inspect and analyze the proposed construction project. A senior engineer must use many different equations. to name just a few pertinent items.The duties of the project manager can best be summarized under general operational areas. They will ensure that procedure is being followed and check on safety features of the project during the time it is being completed. the senior engineer will review the plans and project site once again to ensure that all changes have been made as required. Items that senior engineers must take part in and use include chemical testing applications. they will write detailed reports stating what is acceptable and what needs to be changed prior to beginning the project. they will also be responsible for backing up their statements with reports. While answering questions. graphs. The senior engineer will follow the project from start to finish and make any necessary changes along the way. charts and surveys. often times daily. drafting and equipment. They will answer questions directed towards them by individuals involved with the construction project and the general public as well. . The job of a senior engineer does not end at this point. Once these proposed changes have been made.

illnesses or chemical toxicity associated with the usage of a piece of equipment or a particular process. Through regular inspections and observations of processes as operators work. safety engineers identify defects that have the potential to cause damage or injury.  One of the major duties of a safety engineer is to evaluate equipment and processes to find potentially risky areas. codes and standards which can be used to integrate safety performance into the goals. Assists in developing . These means are intended to prevent harm and damage to people and properties. loss rate and similar methodologies. development and implementation of systems or programs involving hazard controls for the safety system to maximize its effectiveness. Some are even employed in manufacturing companies to help make certain that new product designs are safe for consumers and don't generate unneeded harm or impairment.  Participates on teams engaged in planning. This evaluation is possible by studying past incidents. procedures.  Establishes and implements techniques. Duties of Safety Engineer. cost-benefit analysis. assessment of their effectiveness in changing safety performance. work sampling. Safety engineers develop procedures and designs to lessen the possibility of illnesses. design.  Proposes new safety policies. recognize. operations and productivity of organizations regulated as well as the monitoring.Safety engineers must be able to anticipate. for periodic and systematic evaluation of the safety system and hazard control program effectiveness. as well as develop hazardous control methods. injury. which involve cost.Safety EngineerResponsibilities. such as fires. and other potential damages.Conducts or assists in the development of and carries out research studies of existing or potential safety and issues. and evaluate hazardous conditions.

including recommended adjustments and changes to safety system policies or hazard control programs.  He is also responsible for the development of his team and analysis the output as weather it falls under the client specification or not. JE (Junior Engineer) Job Responsibilities  He is responsible to guide the team members under him and analysis the final output. design as well as optimization. define and solve different problems to obtain unique objectives. calculate grades.  Assists in directing and to developing audit programs which assess safety performance of the entire safety system and organizations.methods to evaluate the costs and effectiveness of hazard controls and safety system programs. . make notes and sketches of surveys. Junior Engineer is also responsible for the functional direction in the development. perform instrument work. the results of evaluation assessments.  He is responsible to enhance his knowledge and ability in the field of scientific analysis. Junior Engineer-. processes or operations which are components of the system. seek. In the specialty of civil engineering incumbents supervise an engineering survey crew in the field.  Provides for management review.  He or she is responsible to recognize. incumbents perform entry level professional engineering work.  He is responsible to perform all responsibility in secure manner with the development of new equipment that meets policies.  Under supervision. guidelines and safety codes. engineering principle and project management.

key duties of Store Keeper Receives and inspects all incoming materials and reconciles with purchase orders. incumbents prepare layouts of utilities. sub contractors. topography. processes and distributes documentation with purchase orders. trades and suppliers site activities and ensure timely response to program requirements .The Site Supervisor’s authorities and responsibilities shall be as specified in procedures and shall include. documents and tracks damages and discrepancies on orders received. but not be limited to. and prepare work orders and bills of materials. sub contractors. prepare drawings of existing utilities. trades and suppliers etc  Communicate to all site staff. the following:  To assist the Project Manager in the delivery of the projects by supervising and coordinating the on site activities during site establishment installation.)  Participate in client meetings as required Store keeper-. inspection.  In the specialties of electrical and mechanical engineering.determine excavation and fill areas quantities. Supervisor. ( in the absence of PM Site Supervisor is to organize and Chair these Coordination Meetings. estimate costs of alterations to existing structures and utility systems. . testing and commissioning and disestablishment. and prepare office record maps of utilities. Participate in On Site Coordination meetings with PM and Sub Contractors.   Ensure that the program is updated weekly with the Project Manager Coordinate and manage all site activities of site staff. suppliers etc. roads. reports. and structures.

 Trains and directs the work of student assistant The Sample Work Order on the terms and conditions as listed below: 1. maintains record of approved document and confidential file destruction. Maintains the warehouse.  Fills supply requisitions. Handles and documents storage and transportation of hazardous materials. repairs and surplus property.      Ships canceled and damaged items back to vendors as appropriate. stores. maintains records of all deliveries. Makes intra. Delivers and sets up furniture for various campus events as requested.and inter-campus deliveries of requested surplus office furniture and merchandise. Answers questions regarding procedures and resolves discrepancies regarding receipts. tags and tracks surplus property.  Receives. delivers orders to faculty and staff. deliveries. records area and stores area in a neat and orderly manner.0 SCOPE .  Receives and stores documents and confidential files. assists buyer to order adequate merchandise and supplies. warranties. prepares property lists for items to be sold at auction.

1 shall be based on the following : [a] [b] The price quoted shall be firm and free from fluctuations in the market.The Civil work as specified in tender document. 2.42 12829915.36 % on 1/3 amount) Total Cost 14000003.16 641495.50 (In Words. The quantity indicated is based on rough estimate and shall be subject to variation.1 2.1. The cost indicated under 2.Rupees one crore forty lakhs three & paisa forty two only) 2. Description Cost Inclusive of Taxes Rs. 1 2 3 Basic Cost Add VAT (5 %) Add Service Tax ( 12.3 The bill of quantities along with quoted rates & special conditions are enclosed .2 2.1 COST OF THE WORK The total cost worked out on the basis of the estimated quantities and the rates accepted shall be as shown below. The unit rates quoted shall be firm. No. .76 528592.

in addition to adjusting the Retention amount.10.07.4 Date when drawings are required Labour force to be deployed Delivery of critical materials Bar chart submitted by contractor for the entire work will form part of the agreement and will be binding on to contractor.2 In case delay any work beyond the completion date specified in this work order or if the quality of work is not acceptable. 5.3 Contractor will submit detailed completion schedule indicating commencement and completion including    3. 3.1 LIQUIDATED DAMAGES Incase of delay in the completion and handing over of the installation Conractor shall be liable to pay us liquidated damage at the rate of 0.2009) 3.2.e.0 GUARANTEE .0 3.0 4. at your cost. through any other contractor of their choice. we shall have the right to terminate the contract and get the work completed. against such work. 4.1 COMPLETION PERIOD The entire work shall be completed and handed over to us by you within 180 days from the date of actual commencement .5% of the total contract value per week delay subject to a maximum of 5%.(i.5 The final cost of work shall be worked out on the basis of actual quantity of work executed and the rate accepted. 4.

quality of material and workmanship etc.0 TERMS OF PAYMENT 7.0 6. Mobilisation advance will be recovered from RA Bills in three equal instalment starting from 1st R.Bill. 5. and the balance. a) Contractor’s all risk policy b) All material including transit.1 10% mobilization advance will be paid to the contracor against bank guarantee of equivalent amount from a Nationalised/scheduled Bank in the approved format.5. 7. Site insurance for all materials delivered and stored at site. 75% of the payable value will be released within 7 days of submission of the bill against cursory check by the PM.2 During the guarantee period you shall rectify.1 All the works shall be guaranteed for the performance. to the value of the certificate within a further 15 days. 6. c) All workmen And copies shall be submitted at the time of advance payment to you.A.2 Interim Bills: Contractor will submit one Running Account Bill per month with supporting measurements in approved format. . 8 All other terms and conditions in the original tender remain valid with the following. for a minimum period 12 months from the date of our acceptance. replace the defective material and workmanship free of cost.1 INSURANCE It shall be Contractor’s responsibility to arrange insurance for the following till the entire installation is handed over. 7.

2009 and the Completion Date will be 04. Authorized Signatory Accepted By Contractor . The distribution for curing labour campus will be carried out at contractor’s own cost and on completion of the work. 2 Electricity for Construction: Electricity will be given to you at one point on site distribution of electricity to be done at contractor’s own cost. Contractor will be required to interact and carry out the works as per the drawings and instructions of our Architect The Commencement date for the contract is 07. except in case of force major. 3 Retention: Retention will be total 5% on the contract value exclusive of the EMD/security .1 Water Supply: We will provide a water connection at one point on site for construction. Contractor will be required to do the mix design for RCC Grades given by the Architect from approved lab at your own cost it should be approved by Architect/owner.04.Half retention & security deposit will be released after completion of the work & balance will be released after satisfactory completion of defects liability period of 12 months.10. Yours faithfully.e. duration of 180 days. You have confirmed that the contract period of 180 days will be strictly adhered to. Kindly sign and return a copy of this letter in token of your acceptance.2010 i. Contractor is requested to comply with all the necessary documentation as specified in the Tender and mobilise at the earliest. hand over the same in good working condition.

Biblography Types of Construction contracts Submission of Tender Technical Bid format Dispute Resolution methods Organization structure Sample work order one of the executed project Books Read Construction contracts and Contracting by NICMAR FIDIC rules and regulation for contract management .

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