PhD Minimum Degree Requirements

Minimum Requirements for the PhD Degree

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The required period of enrolment for the PhD degree is six terms from the completion of a Master's degree, nine terms from the completion of an Honours Bachelor's degree. The actual time taken to satisfy the degre requirements may be considerably longer. For information on required full-time attendance at the Universit seeAcademic Regulations - Definitions. The acceptance of the transfer of credits for prior enrolment at anot university will be determined in individual cases by the Associate Dean (Graduate Studies) of the Faculty at time of admission to the program.

Completion of PhD Degree Requirements

The requirements for the degree must be completed within the time periods stipulated by the Senate of the University. A maximum of 18 terms (6 years) from an Honours Bachelor's degree or its equivalent, 12 term years) from a Master's degree or its equivalent, 15 terms (5 years) from a Master's degree or its equivalen the PhD in Clinical Psychology, 21 terms (7 years) from an Honours Bachelor's degree or its equivalent for programs in which students are proceeding to a degree totally on a part-time basis, 18 terms (6 years) from Master's degree or its equivalent for PhD programs in which students are proceeding to a degree totally on part-time basis is allowed for the completion of all requirements. Students must petition the Associate Dean Graduate Studies to continue their enrolment beyond these limits. Progress of students who have been gra extensions will be reviewed every term. For more information on Time Limits see Academic Regulations - T Limits.

Students whose work does not measure up to the standards of their program may be required to withdraw from the program. Such students may be readmitted although there will be a limit on the time-span in whic readmission may occur.

Candidates must remain continuously enrolled at the University to the end of the term in which they compl the degree requirements. See also Academic Regulations - Continuous Enrolment. For further information the minimum degree requirements specified by each Faculty should be consulted. The PhD degree is granted by the University to candidates who have demonstrated both achievement in independent research in a particular field and a broad knowledge of that field.

The first requirement is satisfied when candidates have demonstrated a broad knowledge of their field to th satisfaction of the Faculty, normally by the successful completion of an assigned program of courses and th passing of a comprehensive examination, as determined by the department in which they are enrolled.

The second requirement is satisfied when candidates have presented and defended a thesis embodying the results of their own original research on an approved topic.

upon entry to th program. the successful demonstration of this competence becomes a requirement for the degree.Comprehensive Examination The departmental Graduate Officer will establish a Comprehensive Examination Committee (and advise the student of the membership of the Committee). where there are written or oral examinations. Advisory Committee When a department wishes to appoint a supervisor (at the latest a month after the comprehensive). In other Faculties. In both cases. whe supervisor has adjunct status. The supervisor must be a regular member of the University faculty. may also participate in this Committee. Two other faculty members. such procedures must begin within four academic terms of the student's first enrolment in the PhD program and completed within at least seven academic terms from initial enrolm Candidates who fail to pass the comprehensive the first time or who are required to complete additional requirements must satisfy the comprehensive requirement of their department within one calendar year aft the unsuccessful attempt. one of whom may be external to department or Faculty. Language Requirement When a department considers that a candidate must have some level of competence in a particular foreign language or languages. a candidate will be responsible. the Advisory Committee must have a minimum of the supervisor and two other faculty members or a maximum of two supervisors and th other faculty members. This Committee must consist of the supervisor(s) and at least one other facult member from the department. the candidate will be responsible to a provisional supervisor to be approved by the departmental Graduate Studies Committee. Program of Study and Supervision Candidates shall have their program of study and research approved by the department (or delegated committee) in which they are enrolled. In certain Faculties. . The Associate De (Graduate Studies) of the Faculty has the authority to waive the co-supervision requirement on the recommendation of the department / school. In any event. the departmental Graduate Officer shall consult with the candidate about an Advisory Committee and shall recommend to the Associate Dean (Graduate Studies) of the Faculty the composition of that three to five person Committee. or. In certain departments the comprehensive requirement is met by a series of examinations or other special assignments rather than by single examination. provided the decision made at the time of the comprehensive allows for another opportunity. another on-campus professor must serve as co-supervisor. Students who fail to meet these conditions will be required to withdraw. In certain Faculties the Advisory Committee is appointed upon the passing of the comprehensive examination. which will submit an examination to the Graduate Officer or Graduate Committee for approval. to a supervisor who will be approved by the Associate Dean (Graduate Studies) of the Faculty.

and at least one must be external to the home department (referred to as the internal-external). In such circumstances. When candidates give notice of readiness to submit the thesis. Thesis Submission for Examination Six copies of the thesis are submitted to the Office of the Associate Dean (Graduate Studies) of the Faculty Five are distributed to members of the PhD Thesis Examining Committee and the sixth is held in the Faculty Graduate Office where it is available for at least four weeks. the Graduate Studies Committee of the department in which they are enrolled recommends to the Associate Dean (Graduate Studies) of the Facult a PhD Thesis Examining Committee consisting of five members. for examination by any member of the Univers The Daily Bulletin announces the submission of the thesis and the date and location of its defence.6 weeks of depositing it. Normally. the requirement that at least one of the UW members o the Examining Committee be external to the department may be waived by the Faculty Associate Dean (Graduate Studies).) Full disclosure of all past affiliation is required to assist in confirming an arm's-length relationsh Recommendations to the Faculty Associate Dean (Graduate Studies) concerning external examiners must b accompanied by a curriculum vitae and a conflict-of-interest statement. The external examiner must be at arm's length from the candidate and supervisor (which means not a clos friend. not a regular and current collaborator. identifying an internal-external who is able to make a meaningful contribution to examination is problematic. and not a former colleague. Major criticisms of the thesis by members of the University other than those on the PhD Thesis Examining Commi must be submitted in writing to the Associate Dean (Graduate Studies) of the Faculty concerned no later th one week before the thesis defence and conveyed to the Chair of the Committee. Holding an adjunct or cross appointment in the home department does not preclude serving as an internal-external. least one of the non-supervising members must be from the home department. . The Associate Dean is responsible f determining whether the external examiner proposed is at arm's length. either the superv and three other members of the university. they must deposit a copy of it in the office o the Associate Dean (Graduate Studies) of their Faculty. PhD Thesis Examining Committee The Examining Committee consists of a minimum of five members: an external examiner. They should be prepared to defend this thesis withi . In some specialized fields.PhD Thesis Examination The PhD thesis examination is the culmination of the candidate's research program. When they are ready to submit it. not having been a visitor for some time. UW members of the Examining Committee will be drawn from the student's Advisory Committee. It exposes the candida work to scholarly criticism by members of the University and gives him or her the opportunity to defend it. or the co-supervisors and two other members of the university.

a candidate has the right to proceed t defence. the student and supervisor(s) may request a closed thesis examination and a restriction on the circulation of the thesis. This presentation should be limited to no more than thirty minu with the focus being on the main contributions and conclusions of the work. the Associate Dean will copy the report of the external examiner to the supervisor.) Despite a negative assessment. The chair will give priority to questions from members of the PhD Thesis Examining Committee and . They are then questioned on th thesis. unless the graduate student and supervisor(s) have obtained the consent of all non-disclo parties to extend the term of the agreement. The complete guidelines and forms are available at:http://www.grad. one week prior to the submission of the thesis to the Faculty Associate Dean for Graduate Studies for the examination committee completing a Request to Restrict Circulation of Thesis Form. Thesis Defence The thesis defence is an oral examination of the student by the student's PhD Thesis Examining Committee chaired by an impartial faculty member with ADDs status from outside the candidate's department. with the permission the external examiner. Candidates first present their thesis orally with whatever aids ar required to make an effective presentation. who will inform the candida any major criticisms of the thesis. Theses are withheld by the Graduate Studies Office for a maximum of one year. (A candida may withdraw the thesis only once. Should the assessment be The candidate may be shown the evaluation after the defence. Requests for extensions must be sent in writing to the Graduate Studies Office writing at least two months before the date of release. at the latest. Whether the assessment is positive or negative. including the external examiner will be asked by the University of Waterloo to sign a Non-disclosure Agreement regarding the contents of the thesis before examining the thesis.html External Examiner Report The external examiner must provide the Associate Dean (Graduate Studies) with a written assessment of th thesis at least one week before the scheduled defence. Committee members. Any request for a closed thesis examination must be forthcoming.Guidelines for Thesis Examination without Public Disclosure When seeking the protection of intellectual property by filing a patent application. the Associate Dean may wish to advise that the candidate withdraw the dissertation and defend with the same external examiner at a later date. The requirements for non-disclosure by the committee members as requested by the University of Waterloo and the restriction on the circulation of the thesis will expire after one year from the date of the original the submission date. Any member of the university is free to attend. so that the student can respond to these.uwaterloo. but the evaluation must not be shown to the candidate.

The PhD Thesis Examining Committee's report must contain a brief outline of the modification expected and should indicate the time by which the changes are to be completed. Any member of the PhD Thesis Examining Committee who cannot attend the defence (or who is to participa through electronic media. Accepted Thesis may require typographical and/or minor editorial corrections to be made to the satisfaction of the supervisor normally within one month. In addition. The oral examination should be structured in such a way that a period is set aside at the end of the examination for questions from non-Committee members. Decision Deferred Thesis requires modifications of a substantial nature. the report will be read by the Chair and the right of the member participating through telephone/electronic connection to vote will be nullified. including the external examiner. d so is at the approval of the Associate Provost. C. If the connection fails during or before the examination. In any case. see below) must submit a written report on the thesis to the Faculty Associate D (Graduate Studies) at least one week before the defence. The Associate Dean (Graduate Studies) will then appoint a delegate who cannot be an existing member of the PhD Thesis Examining Committee. Accepted Conditionally Thesis is acceptable but requires content changes that do not require re-examination. If the chair of the PhD Thesis Examining Commit is unsure of the appropriateness or relevance of a question. changes must be completed to th Committee's satisfaction within one calendar year of the date of the defence or the student must withdraw from the program. he or she should ask the members of the Committee whether any of them wishes to have the candidate answer the question. In the event exceptional circumstances necessitate one or more of the above requirements to be waived. thus in effect making t question posed one which would be authorized by a member of the Committee. The PhD Thesis Examining Committee's report must include a brief outline of the nature of the changes required and must indicate the time by which the changes are to be completed. the Associate Dean (Graduate Studies) of the Faculty concerned must provide copies of all questions from absentee members of the Committee to the ot members of the Committee in advance of the defence. It is the responsibility of the chair of the PhD Thesis Examining Committee to ensure that all of the question an absentee member are adequately addressed. the need for which makes the acceptability of the thes questionable. B. The revised thesis must . Participation through electronic media will be limited to one member of the PhD Thesis Examining Committe Any member of the PhD Thesis Examining Committee.member of the university who has submitted written questions in advance. participating by telephone/electronic connection must make allowances for the possibility of a failed connection by submittin written report to the Associate Dean (Graduate Studies) of the Faculty at least one week before the examination clearly identifying one of the four categories pertaining to acceptability of the thesis. No more than two members may be abse from the defence and the supervisor must attend the defence. Graduate Studies. Four decisions are open to the PhD Thesis Examining Committee: A. The decision of the PhD Thesis Examining Committee is based both on the thesis and on the candidate's ab to defend it. The delega will receive the report and serve on behalf of the absent member.

Normally. If the Associate Provost. Students who . which will be reported back to the PhD candidate and th Chair of the PhD Thesis Examining Committee. The Associate Provost. which specifically given authority to decide in such cases. exce when the one dissenting vote is that of the External Examiner and the External Examiner is present. the Associate Dean (Graduate Studies) of the Faculty. If all but one member of the Committee agree on a decision. In very exceptional cases. the reexamination will follow the same procedures as for the initial submission except that the display period may reduced or eliminated at the discretion of the Associate Dean. Recommendation Re: Awarding of the Degree On the basis of the PhD Thesis Examining Committee's report and its own records of candidates' progress in their assigned program of study. It is also the responsibility of the Chair to inform the candidate that the decision is pending. If the decision is that they have. If two or more dissenting votes are recorded. Normally. Graduate Studies has any reason to feel that the acceptance of the thesis is open to dispute. Appeals A request for re-examination of a graduate thesis is a special case of an academic grievance. and to call ano meeting of the Committee as soon as the required information is in his or her hands. it is the responsibility of the Chair to determine what additional information is required the Committee to reach a to the Associate Dean (Graduate Studies) of the Faculty for re-examination. if necessary. A decision to defer is open only once for each candidate. the same PhD Thesis Examining Committee will serve. to arrange to obtain this information for the Committee. Candidates should not norm be required to present themselves before the PhD Thesis Examining Committee at the second meeting. The departme Graduate Officer/Associate Chair will confirm in writing the decision of the PhD Thesis Examining Committe the student and the requirement to withdraw within one week of the date of the examination. the case must be referred to the Associate Dean (Graduate Studies) of the Faculty who will ascertain what is needed to reach a consensus. he or she forwards the supporting documentation to t Associate Provost. the Associate Provost will take the matter before the Associate Deans (Graduate Studies) for advice or. decides whether candidates have fulfilled the requireme for the PhD degree. Graduate Studies. which is specifically given authority to make such decisions. Graduate Studies with the request that he or she recommend to Senate that the degree awarded. In this case. the decision shall be that of the majority. The PhD Thesis Examining Committee shall report the reasons for rejection. the Associate Provost. D. or a committee specifically appointed by a faculty for this purpose. Rejected Thesis is rejected. the occurrence must be reported to the Associate Dean (Graduate Studies) of the Faculty concerned w will inform the Associate Provost. Graduate Studies may wish to take the matter before the Senate Graduate and Research Council. If the PhD Thesis Examining Committee is not prepared to reach a decision concerning the thesis at the tim the thesis defence. The Associate Provost will seek the advice of the Assoc Deans (Graduate Studies) and come to a decision. A student whose doctoral thesis has been rejected will be required to withdraw from the PhD program. to the Senate Graduate and Research Council. Graduate Studies examines this request in light of the report from the Cha of the thesis examination.

Students must check with their department regrading paper copy requireme and deadlines. Students may choose to have the department and supervisor copies and any personal copie the approved thesis bound privately or through the services provided by UW Graphics. or the tribunal m deny the student's appeal. the student must provide the University with an electronic copy of their approved thesis as a fina University degree requirement. Graduate Studies Office.decide to appeal a thesis decision should contact their Faculty Associate Dean (Graduate Studies). or University Secretariat). A Graduate Studies Thesis Review (See the Graphics website: www. Degree requirements for bound paper copies of the approved thesis for the department and/or supervisor(s are regulated by each Faculty. in the fir instance. and all other requirements for the degree have been met. (Reference copies of the Student Grievance Policy (Policy #70) are available from the Associate Deans. The Facu Committee on Student Appeals (FCSA) tribunal may order a re-examination of the thesis. approved by the Graduate Studies .uwaterloo. Thesis Submission When the thesis is accepted by the department and Faculty. but they may also appeal formally to the Faculty Committee on Student Appeals (FCSA). Theses must be prepared and submitted as outlined in the Graduate Thesis Regulations. is required for submissio to UW Graphics for binding).

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