Bid management services not only offer assistance with writing, they also provide other valuable services

that can make the whole bidding process much easier and less stressful.

Bid Management Service Your Ticket For Successful Bids

Bid Management: Your Company’s Key To Successful Bids


Writing Mistakes Tender Writers Should Avoid 4 Why A Great Bid Writing Professional Wears Many Hats 6 Bid Writing Tips For First-Time Bidders 8 Fundraising For Charity? Get A Bid Writing Specialist 10 What Your Bid Writing Service Consultant Should Really Say 12 Deal Maker: How To Execute Successful Tender Management For All Your Proposals How To Land Profitable Contracts With Your Pre Qualification Questionnaire Tender Training: Upgrading For Competitiveness Writing Bids And Tenders: Tips To Ensure Your Success In Business 20 14 16 18

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Bid Management: Your Company’s Key To Successful Bids

Bidding for contracts is a necessary step that some companies must take to ensure more clients and services in the future. Creating a bid proposal is a crucial process for certain industries, especially those in the service sector wherein business depends on clients who will make use of their products and services. Examples of such industries include construction, utilities and janitorial companies. If you are the owner of such a business, it’s imperative that you employ a bid management service to ensure a streamlined process for creating, submitting and following up on bids. What exactly is bid management and how can your company profit from hiring bid managers? This kind of service aims to make contract bidding a much simpler process by offering assistance not only in drafting the bid proposal, but also in tracking the progress of your bid. Bid managers also offer additional support such as extra training for personnel involved in the bidding process. One way that bid management can benefit companies is by saving time and resources. This is simply because a professional can do the job much faster and better than any of your company’s employees. For instance, one crucial step in the bidding process is the creation of the bid proposal. If you leave this all-important task to your company’s employees, you will be running the risk of compromising their performance at work as well as producing a second-rate document that is not guaranteed to get your company noticed. This is because although a regular employee might have some talent in writing, he or she might not have the necessary training in effective and compelling business writing, which is a different field altogether. In addition, you will be burdening your employees with an additional task, leaving them little time and energy to attend to their jobs. All of this will ultimately lead to wasted time and resources,

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since you’ll be getting subpar output from your workers and your bid will most likely be set aside by client companies. Besides saving time and resources, your company can also benefit from the additional services that bid management provides. This is because bid managers not only help in drafting the proposal, they can also scout for new bids from clients you are interested in and notify you regarding these notices. In addition, bid managers can also help with submission of the necessary documents and ensure that you have enclosed all the requirements with your bid proposal. The service doesn’t end with submission either; bid managers can track your bid throughout the evaluation process, and when you are invited to present your bid, they can also offer training to prepare you for such an event. From looking for opportunities for your company to making sure you win a contract, a bid management service truly is your company’s key to success.

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Writing Mistakes Tender Writers Should Avoid
Writing a convincing tender is not something that you can learn overnight. It takes training and some experience for you to finally be able to create an effective document easily. However, even the most seasoned tender writers can occasionally commit a mistake. A lot of online articles discuss tips to help writers create a winning tender, but don’t you think that a list showing the most common mistakes that you should avoid can be just as helpful? If you answered that question with a yes, then read on. To help both new and experienced writers avoid these mistakes, discussed below are some of the most common blunders committed during tender writing: Not complying with the tender requirements. Companies, authorities and local councils that issue an invitation to tender usually add in a set of requirements along with their invitation. These conditions range from the essential, such as documents, content and materials that should be included in your proposal, to conditions that are not really as vital, such as font and formatting requirements. However, it’s particularly important to follow each and every detail in the client’s list of requisites because this serves as a reflection of the company’s dedication to providing the needs of the client. Despite the importance attached to compliance, however, there are still many tender writers who often forget to follow the instructions, or worse, choose to forego such. Don’t make this mistake; follow the client’s wishes whether they want more information or a special method of formatting. Resorting to vague business jargon and not personalising the proposal. Tender writers should always remember that nobody wants to work with a person they don’t know, and as such, it’s very important to introduce the company in the proposal and make sure that you have established the company’s identity very well. A few lines describing how the company is an “innovative leader in the field of business” and how the company’s products are simply “the best for your needs” will not impress any client. The best technique is to cite examples of the company’s work and the awards or recognition they have received. Always try to be specific when describing the company; vague descriptions filled with power words and phrases are just too easy to forget.

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Not providing enough details to convince a client. While it’s true that most clients base their decision on the cost of the services, this can still be changed if you offer them enough information on how you can service them better. Tender writers should also prioritise the needs of the clients and make sure that they have provided enough evidence that the company can deliver the client’s demands. After all, what is written in the tender is for the client’s benefit; the benefits the company will reap from the transaction only come a distant second.

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Why A Great Bid Writing Professional Wears Many Hats
The chance of your proposal being chosen by assessors relies on various factors. The reputation of your company. The most recent projects you have completed. The economic climate and the state of the industry. The timing of your application. The way your proposal was written and submitted. Even whom you submit it to and who will make the review can be an influential element to the outcome of your initiative. You don’t have any control over some of the most dominant factors that influence the decision—you have to admit this fact to yourself early on. What you can do, however, is to focus on the elements that you can manage, and make every one of those key points work according to your advantage. One particular thing you need to concentrate on fully is writing your bid. With a highly competent bid writing professional by your side, you can ensure that every word, every statement and every page leads you closer to the project you’re aiming for. If you’ve done your research, you might have come across various pieces of advice on how to choose your bid writing consultant. Is your candidate a good writer? An expert on your field of business, as well as the industry your assessor belongs to? Someone who is in the know and upto-date with the policies and regulations regarding this bidding process? All these qualities are important to look for when you’re considering hiring a bid writing professional. Your bid writer should wear multiple hats to provide you an edge over your competition. A highly skilled writer — Someone who writes succinctly and crisply. Every word should have a purpose and every sentence should lead into a general narrative that says how you are the best choice for the project. The document should be easy to read and the key points helpfully highlighted. It should have a clear, single audience: the client company, who from page one will already be asking, “What’s in it for me?”

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A convincing salesperson — Someone who approaches the bid writing as a sales presentation. Bids are highly technical documents that have no room for hyper marketing campaigns. But every piece of evidence should be cleverly presented to act like a sales pitch in favour of your organisation. An administrative manager — Writing the proposal is only one part of the whole process. Your writer should keep track of the governing policies and regulations and incorporate these into the document framework. Bids run according to specific stages with a series of deadlines. The completion and submission of paperwork should be organised, well-planned and systematic to ensure every requirement is covered. It’s not easy to look for a great bid writing professional. It takes a meticulous interview, screening and selection process to come across someone with all the qualities you’re looking for. But once you find the right match for you, then consider half the battle already won.

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Bid Writing Tips For First-Time Bidders
The most successful businesses are those that are always looking forward to new challenges that may open doors for new opportunities. You may be looking into opening another branch, introducing a new component to your services, or expanding your operations for a larger and wider market share — all these changes can be intimidating and overwhelming, but necessary to see your endeavour thrive and fulfil its potential. Another way to add more business into your company is to bid as a supplier, contractor or an outsourcer to another company. For some industries, bidding is already incorporated into their operations. Engineers, builders or construction companies, for instance, usually get their income from being the chosen or commissioned contractor for projects. For other businesses, however, competing for a bid is optional. That is, it’s your choice if you want to stay within your existing market and settle for the modest profit that you make — or go for the larger arena and see your operations bloom into a larger, more rewarding venture. Since this is your first time to apply for a bid, it makes good sense to get a professional to help you with writing your proposal. Bid writing is a highly specialized, technical trade, and you need to be a good writer, a fantastic sales pitcher, an industry expert and a cunning strategist to make your bid stand above the competition. Don’t let having rivals with more experience in bidding daunt you in achieving your goal. Study these starting points, and give your bid a fighting chance with some of the following tips.

While bidding is a necessary risk you need to take for your business to grow, don’t just plunge into it with eyes closed. All risks in business should be calculated and well-planned. Bid only if you know that winning it is a highly realistic and deliverable goal for you and your team. Your proposal should be able to show that taking that one extra project is in line with your core

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specialty, resources, and operational process, and would not need for you to have a major upgrade or huge detour from your usual route. It’s also recommended that your bid state the obvious. In other forms of writing, stating the obvious can be deemed redundant, boring or even insulting to the reader. Not with bid writing—you need every detail and statement delivered in a clear and concise manner. Always assume that your reader doesn’t know about your company or your capabilities, so you can present your case most compellingly. List your methods, objectives and expected results so that your assessor would have a clearer vision on how you would be able to deliver what they need. With a well-structured, skilfully written proposal, first-time bidders like you can break the gates and enter into a new field where the grass is greener and business can be more fruitful.

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Fundraising For Charity? Get A Bid Writing Specialist
When you think of charity, the images that usually go over your mind may come across as sentimental and emotional. Relief operations to help a community recently devastated by a hurricane. Feeding programs to aid small children. Fundraising videos for families who lost a loved one due to cancer. Inspiring stories on supporting women healing after a traumatic experience. However, while it is true that the essence of charity is built in human compassion, having an objective, business-like approach is what it takes for funds to be raised, goods to be collected, and help to be delivered. If you’re involved in a cause-oriented group or an advocate of a non-profit campaign, you may be well aware that the highly inspirational, spiritual and selfless act of charity involves a great deal of making and looking for money. Charity funding comes from various sources: government grants, individual donors, institutional patrons and private corporations. Most of the donations that are coursed through a formal organisation follow a specific set of procedures that are very much like a corporate bidding process. In these cases, you need the help of a bid writing specialist to make a strong case for your charity work. Writing a bid for a typical business contract is already a challenging task, but the responsibility gets even more difficult if you’re proposing for something a business entity doesn’t really “need.” While corporate social responsibility is a huge buzzword today among many progressive organisations, doling out for charity is still considered an optional act for many business owners. Thus, the bid you submit should be structured to be as engaging and compelling as possible. One important tip for charity fundraisers is to professionalise their approach to writing, formatting and submitting the bid. However good-hearted a business organisation may be, they still have fiscal schedules, accounting and billing procedures to follow. Make sure your bids are submitted on time and all paperwork is submitted according to their policies. Provide a fully transparent and measurable method of accounting every single cent they donate. Your bid writing specialist should be able to consider all these technicalities when outlining your proposal.

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Make sure you clearly highlight your organisation’s identity, what you stand for, who your beneficiaries are, and how committed you are to optimise all the help and support you get. Your bid writer should be able to state all this information in a way that will make the donors see that their help will be put into good use and in a timely manner. Try to frame the charity act as something that will be mutually beneficial to both giver and receiver. You may approach it as a partnership rather than a donor-beneficiary relationship, by providing tangible evidence on how you can work together to support a common goal.

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What Your Bid Writing Service Consultant Should Really Say
For some businesses, winning a bid is a way to expand their market share or to fuel the growth of their currently existing operations. For a lot more, however, winning bids is their organisation’s lifeblood. If they don’t get consistently contracted or receive a steady supply of projects or orders, then their businesses will most likely shut down and cease operations. Retail sales can be helpful, but most of the time, only through a major, long-term contract will a commercial venture reach its full potential. A tightly written, well-constructed proposal is a business organisation’s ticket to a lucrative business contract. The process of bidding is a fastidious and confidential process that most of the time, that file of paper is all that connects the bidding entity and the client-assessor. Thus, your bid document should be able to deliver all the important information and stand as a strong case even without your presence. Getting a bid writing service consultant should result in a selfsufficient document; the bid should raise no questions that you need to answer yourself or pose problematic points that need personal meetings to clarify. The format of the bid depends upon the requirements set upon by the industry or the specific client. Regardless of the recommended format, however, your proposal should present the following essential information: your profile as an organisation, the details of the project and the financial structure of both your organisation and the project. Data about these components should be presented in such a way that strategically points to your company as the perfect team to accomplish the project in question. For a highly skilled bid writer, however, these pieces of information are just the vessel to hold the true message of your proposal. Your bid writing service consultant should understand that the final document is also a form of a sales pitch, but without the tagline and the obvious marketing campaign. Without grandstanding and through the presentation of facts and figures, the underlying statement of your bid should tell the assessor the following: “Your vision is important.” While the document calls for you to introduce your organisation as a highly competent and reliable contractor, the true message should be about how the competency and reliability of your organisation will make the vision of your customer come true. It’s not about you; it should be about their needs and demands and how your organisational profile can meet all those satisfactorily. “Your vision will be delivered with utmost quality and on time.” As you talk about your technical expertise, the talent and size of your team, or the innovation of your equipment, all these should be anchored on how they benefit the customer’s project or operations.

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“Your vision will put you on top of your game.” Ensure that your proposal states how, in measurable terms, the project will reach its expected outcome—or even exceed it. Provide information on how you plan to evaluate and access the outcome of your project, and lay down clear plans on how you’ll make it one of the most influential pillars of their success.

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Deal Maker: How To Execute Successful Tender Management For All Your Proposals
No matter what industry you’re in or what type of company you’re running, competition will always be a guaranteed aspect of your business. Whether that competition occurs on a local or international scale does not matter. What matters is getting ahead of the competition so that your company meets its sales targets and maintains its position in the market. In the current business climate, when there are fewer clients and smaller markets to explore, landing lucrative contracts has become an even tougher objective to accomplish as more companies vie for the same clients. How do you ensure your bids get past the bid processing committee and gain an edge over your competitors? Get the help you need with a professional team that handles tender management for a variety of companies. When another company requires any products or new service providers from external suppliers (like builders for real estate projects or concessionaires for dining halls), an invitation to tender is usually circulated. These invitations can either be sent strictly to their regular vendors or offered publicly. When the invitations are received, it’s important to go through the tender documents like the statement of work and the request for proposal and information meticulously because the appropriate examination of these papers will determine how you will write your bid. Failing to comply with the requirements, especially if it’s a government contract, can get your bid dismissed. A professional team that has had decades of experience in managing tenders from the moment the invitation arrives right down to the submission of the bid will give you that much needed edge over all your competitors. Professional teams will not only analyse the tender documents, efficiently capturing the essential details, they’ll also design solutions that will meet the requirements and develop a compelling proposal so that your bid stands out from a pile of other bids.

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Hiring a professional team to manage your bids will help you get organised and focused as well, particularly if you’re still in the early stages of building your business. Planning your company's bids, holding meetings with your staff to come up with winning proposals, and facilitating reviews to ensure that your bids—from the value it offers to the appeal of the price—can take up a lot of time that could prevent you from making the submission deadline. A well-written and compelling bid that is sent on deadline (or before) will indicate your company’s capabilities even though it’s a start-up, or small-scale in comparison to other companies that are bidding for the project. Tender management is time sensitive and requires a staff of dedicated, knowledgeable, and efficient individuals to successfully carry it out. By choosing to hire experts in bids and tenders, your company will consistently submit persuasive proposals that will help you get ahead of the competition.

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How To Land Profitable Contracts With Your Pre Qualification Questionnaire
Screening for the right suppliers or service providers has become more stringent these days as many companies are looking to save on costs while still guaranteeing quality products or service. To identify the best external suppliers, companies send out a pre qualification questionnaire (also known as the PQQ) that will assess your company’s technical, financial, and professional capabilities in meeting their requirements. Answering the list of seemingly easy questions, which after all pertain to your company, is a crucial element to making it through the first stage of getting awarded with that lucrative contract. With the world economy still not exactly looking up, your goal is to acquire as many clients as your company can handle so that you’re able to meet your targeted profits and ensure that your business will carry on in spite of harsh economic conditions. Therefore, you strive never to take any opportunity that comes your way lightly — even if that opportunity is a mere chance to introduce your company to a new client. The PQQ acts as your company’s CV, and it will contain your answers to questions regarding your organisation, financial and business information, your professional status, details of your company’s insurance, health and safety policies, environmental management system, and a separate list that will determine your company’s technical capability and experience in carrying out the specific project. Your PQQ answers must explicitly and convincingly communicate that your company is suitable and qualified to deliver the project, and that you have the necessary manpower and finances to carry out a project in time and on budget. Doing this successfully takes more than just knowledge of your company’s status and policies. It requires remarkable skill and experience to write PQQ answers that are succinct as well as thorough. And only a professional bid and tender services can execute such a feat with great success. Aside from expertly answering the PQQ you need to accomplish, a professional bid and tender service provider will be able to complete all the necessary documents you need to submit. This could prove to be very helpful when submission time is within a day or less after receiving the

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request to complete the PQQ. This might happen more often than you think so a professional service would truly take the pressure off and allow you to concentrate on preparing your company for a potential project. Whether it’s stating your health and safety policies or providing your company’s technical capabilities and experience, answering the pre qualification questionnaire in the most compelling and informative way will provide your potential client with the right information. This will propel your company from being a mere contender to the tender process to a potential supplier with a persuasive bid. So guarantee your company’s chances of landing that future contract. Let a professional bid and tender services provider accomplish PQQs for you today.

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Tender Training: Upgrading For Competitiveness
The whole process of bidding and issuance of tenders is geared towards making an organisation get the best deal for its resources. This may mean getting supplies at a more competitive price. For government bureaus or agencies, the process adds a layer of transparency, ensuring that the hard-earned tax collected from private individuals and entities are used appropriately. Winning a bid is vital especially to start-ups as this gives them an opportunity to gain clients. However, tender writing can be a difficult process. Often companies hire personnel to perform a specific task in their office. This means that the company's personnel may not have the qualification or expertise in tender writing. For some, outsourcing tender writing can be a costly alternative. A good remedy for this is tender training. Competitiveness is never a singular event. It requires consistent work to gain the desired results. In order to have a competitive advantage, to improve the chances of winning a bid, a company and its personnel must always continue upgrading its resources. This includes the appropriate training for its personnel. Tender training is a worthwhile investment for companies, particularly those who are eyeing to participate in the bid and tender process for the long haul. Instead of outsourcing the whole tender writing task, having an individual or a team trained for tender writing will return dividends in the long haul in terms of diminished expense and in terms of competitiveness. Having an individual or team undergo training for tender writing can vastly improve your chances of winning bids. On the technical side, a good tender writing training course will focus not only on technical details like formatting documents, structuring proposals or tender writing techniques. A good training will help the designated personnel gain greater understanding of the Art of Selling from learning the elevator pitch to identifying your unique selling points. A good tender training course will also use case studies to clearly illustrate tried and proven principles that have help successful companies win bids. Tender writing training is not just for start-ups or for companies who are building a team of inhouse tender writers. Even seasoned tender writers can benefit greatly from attending tender

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training. For one, it will serve as a refresher, giving them updates while upgrading their knowledge. Second, they can learn new concepts that can make the whole process of tender writing more convenient or less time-consuming. Furthermore, it can give seasoned writers an extra edge compared to those who stick to conventional techniques.

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Writing Bids And Tenders: Tips To Ensure Your Success In Business
Bids and tenders are two similar documents that specify all the services that a company can provide for a client. While they may have some differences, the principles that guide writing for both are still the same. In addition, both are essential in the success of a company, particularly small start-ups, since future growth and development rests on the company’s ability to service newer and much larger clients. If you are a business owner writing a bid proposal or a tender for the first time, then you will greatly benefit from the tips discussed below. People who are new to the business of writing bids and tenders should always make it a point to comply with the client’s requirements as stated in their invitation to tender. Demands may include more information about the company or a specific format for the document, but no matter how inconsequential a certain requirement seems, it’s better to comply with it than not. This is because your company’s compliance with these basic conditions can act as a measure of your dedication to servicing the client; after all, if you can’t follow something as simple as a font requirement, then how can they be sure that you can carry out the promises stated in your document? This might seem like an exaggeration, but it’s best to stay on the safe side and deliver what the client is asking for. In addition to compliance, another thing that new writers for bids and tenders should keep in mind is timeliness in submitting the documents. No matter how well-written or complete your document, all your efforts will go to waste if your bid or tender comes in after the deadline. Always remember that evaluation processes for these documents are time-limited, and you need to schedule your writing tasks according to the client’s deadline. Besides compliance and timeliness, it is also important to prioritise the client’s needs before anything else. Make sure that your bids and tenders clearly discuss how your service can be

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beneficial to the client; after all, you are trying to get them to choose your company as a partner. However, don’t set aside the company’s identity just so you can address the client’s needs. Make sure that you have effectively established the company’s identity in the document to make an impression on the client. This is particularly important, especially for small business start-ups that are just beginning to take on bigger clients. Writing bids and tenders may be a stressful task for new business owners. All these tips may help you in the process, but if you are still not confident about your writing, then it’s best to consult with experts. Bid management services not only offer assistance with writing, they also provide other valuable services that can make the whole bidding process much easier and less stressful.

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