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AGENDA MAYOR AND CITY COUNCIL WORK SESSION TUESDAY, AUGUST 28, 2012 11:30 A.M.

Closed Session Tuesday, August 28, 2012 11:30 a.m.- 1:00 p.m. Legal, Contractual, Real Estate and Personnel Matters 1. Report on Closed Session Tuesday, August 28, 2012 11:30 a.m. Legal, Contractual, Real Estate and Personnel Matters 2. Bid Openings Maintenance of Elevator & Escalator Systems 3. Key to the City Presentation to Jim Motsko, Founder and Organizer of the White Marlin Open 4. Update from Recreation and Parks Presented by: Tom Shuster, Director of Recreation and Parks 5. Proposal to Lease New AS400 System Presented by: Terence McGean, City Engineer and Nancy Bloxom, Information Technology Director 6. Request Approval to Purchase Five (5) Buses Contingent on MTA Approval Presented by: Hal Adkins, Public Works Director and George Thornes, Transportation Superintendent 7. Request Approval to Purchase Support Vehicles Contingent on MTA Approval Presented by: Hal Adkins, Public Works Director and George Thornes, Transportation Superintendent 8. Request to Award Sole Source Purchase of Sewer CCTV and Cleaning using Washington Suburban Sanitary Commission Contract Presented by: Dean Dashiell, Public Works Senior Project Manager 9. Request to Purchase Storm Drain Grates and Frames for Annual Street Improvement Program Presented by: Hal Adkins, Public Works Director 10. Review of Budget Amendment #2 for FY2012 Presented by: Jennie Knapp, Budget Manager

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012 1 Report on Closed Session - Tuesday, August 28, 2012 11:30 a.m. 1:00 p.m. Legal, Contractual, Real Estate and Personnel Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY DATE AND TIME: PLACE: SUBJECT: VOTE: Tuesday, August 28, 2012 11:30 a.m. City Hall Legal, Contractual, Real Estate and Personnel Matters UNANIMOUS OTHER: FOR: AGAINST: ABSTAIN: ABSENT for Vote:

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES: 1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects one or more specific individuals; 2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business 3. To consider the acquisition of real property for the public purpose and matters directly related thereto; 4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state; 5. Consider the investment of public funds; 6. Consider the marketing of public securities; 7. Consult with counsel to obtain legal advice; 8. Consult with staff, consultants or other individuals about pending or potential litigations; 9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations; 10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including; a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination; 12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct; 13. Comply with a specific constitutional, statutory or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or 14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday, August 28, 2012, a closed session was held on Tuesday, August 28, 2012 at 11:30 a.m. The following is a report of the closed session. 1. A statement of the time, place, and purpose of the closed session is attached. 2. A record of the vote of each member as to closing the session is attached. 3. A citation of the authority under the law for closing the session is attached. 4. (a) Topics of Discussion: Legal, Contractual, Real Estate and Personnel Matters (b) Persons present: Mayor Richard Meehan City Manager David Recor Council President Jim Hall, Council Secretary Lloyd Martin Council Members Doug Cymek; Joe Hall, Mary Knight, Margaret Pillas and Brent Ashley City Solicitor Guy Ayres Police Chief Bernadette DiPino Public Works Director Hal Adkins Public Works Chief Deputy Director Jim Parsons Wastewater Superintendent Charlie Felin Executive Office Associate Diana Chavis

Action(s) taken: Motion to close meeting:

H:\Wpdoc\closedsess.wpd

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012 2 Bid Opening Maintenance of Elevator & Escalator Systems

MAINTENANCE OF ELEVATOR AND ESCALATOR SYSTEMS BID SPREADSHEET


TOTAL LUMP SUM BID GROUP A
($)

BIDDER
NAME/ ADDRESS

TOTAL LUMP GRAND TOTAL BILLING BILLING BILLING BILLING SUM BID LUMP SUM BID RATE (U-1) RATE (U-2) RATE (U-3) RATE (U-4) GROUP B GROUPS A&B
($) ($) ($/hr) ($/hr) ($/hr) ($/hr)

Delaware Elevator 2210 Allen Drive Salisbury Maryland 21801


KONE, Inc 7670 Baltimore Annapolis Blvd Baltimore, Maryland 21060 Otis Elevator Co. 4999 Fairview Ave Linthicum, Maryland 21090 Schindler Elevator Corp. 1730 Twin Springs Rd Suite 222 Baltimore, Maryland 21227 ThyssenKrupp Elevator 513 Progress Drive, Suite C Linthicum, Maryland 21090

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WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012 3 Key to the City Presentation to Jim Motsko, Founder and Organizer of the White Marlin Open

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012 4 Update from Recreation and Parks Presented by: Tom Shuster, Director of Recreation and Parks

25166

TOWN OF

The White Marlin Capital of the World


Agenda Item # Council Meeting 4 August 28, 2012

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Thomas J. Shuster, CPRP, Recreation & Parks Director Recreation & Parks Update August 23, 2012 None Present Recreation & Parks Update as follows: 1. Summer Camps Update (Kate Gaddis) 2. June 2013 Private Events Planning (Shuster, Sullivan & Mitchell) None None

ISSUE (S): SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

Thomas J. Shuster Kate Gaddis, Recreation Superintendent John Sullivan, Special Events Director 1) June 2013 Private Events Schedule

ATTACHMENT (S):

June
Sun Mon Tue Wed Thu Fri Sat 1

May 26

May 27 MEMORIAL DAY Founders Entertainment Set-up


3

May 28 Founders Entertainment Set-up

May 29 Founders Entertainment Set-up

May 30 Founders Entertainment Set-up

May 31 Founders Entertainment Set-up

Founders Entertainment Beach Concert Ravens Parade


8

Founders Entertainment Beach Concert PIS Karaoke

Founders Entertainment Breakdown

PIS Karaoke & Volleyball Founders Entertainment Breakdown


11

Founders Entertainment Breakdown OC Air Show Set-up

Founders Entertainment Breakdown OC Air Show Set-up

Longboard Challenge OC Air Show Set-up Sand Duels Set-up

Longboard Challenge OC Air Show Sand Duels

10

12

13

14

15

Longboard Challenge OC Air Show Sand Duels PIS Karaoke

OC AIR SHOW Breakdown Dew Tour Set-up

PIS Karaoke & Volleyball Dew Tour Set-up OC AIR SHOW Breakdown
18

Dew Tour Set-up OC AIR SHOW Breakdown

Dew Tour Set-up

Sun Run Dew Tour Set-up Beach Raid Set-Up (pending)

Beach Raid (pending) Dew Tour Set-up

16

17

19

20

21

22

PIS Karaoke Dew Tour Set-up

Firemens Pipe & Drums Dew Tour Set-up

Firemens Pipe & Drums PIS Karaoke & Volleyball Dew Tour Set-up
25

Firemens Parade Dew Tour Set-up

Dew Tour

Dew Tour Beach 5 Set-up (pending)

Dew Tour Beach 5 Sand Soccer (pending)

23

24

26

27

28

29

Dew Tour Beach 5 Sand Soccer (pending)

Dew Tour Breakdown

Dew Tour Breakdown

Dew Tour Breakdown

Dew Tour Breakdown

Dew Tour Breakdown

Dew Tour Breakdown

30

July 1

July 2

July 3

July 4 FOURTH OF JULY

July 5

July 6

2013

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012 5 Proposal to Lease New AS400 System Presented by: Terence McGean, City Engineer and Nancy Bloxom, Information Technology Director

TOWN OF

The White Marlin Capital of the World


Agenda Item # Council Meeting 5
August 28, 2012

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Nancy Bloxom AS/400 Replacement August 22, 2012 Request permission to lease new I.B.M. AS/400 from SPS VAR, LLC Lease a new I.B.M. AS/400 that includes the installation of the I.B.M. operating system and migration of Sungard H.T.E. software and data to new system Yearly Savings of $153 Approve lease purchase Keep current system but no future upgrades are possible Nancy Bloxom, IT Manager Karen Gunzelman, Sr. Support Specialist Terry McGean, City Engineer 1) Summary Memo 2) SPS VAR Quote & Leasing Terms 3) SPS VAR Sole Source Letter

ISSUE(S):

SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

INTEROFFICE MEMO
To: From: Date: Re:

Terry McGean, City Engineer Nancy R. Bloxom, IT Manager August 21, 2012 AS/400 Replacement

Attached is the proposal to replace the Citys AS/400 system with a newer model from SPS VAR, LLC. This proposal recommends a 3 year lease with a $1 buyout after the third year. The current AS/400 system was purchased in 2003. IBM still supports this system but we can no longer upgrade any of the hardware. A newer system will be more energy efficient, have more memory and more storage. The proposal also includes installation of the latest IBM operating system, and the migration of Sungard H.T.E. software and our data to the new system. We would like to use SPS VAR as our sole source vendor. They work closely with our software vendor (Sungard H.T.E.) and they are a Premier Business Partner with I.B.M. While there are many companies who sell I.B.M. equipment only SPS VAR is authorized to install and migrate Sungard H.T.E. software and data. If approved our monthly lease payment will be $1,135,20. This amount is $12.80 less per month than our current monthly maintenance on our exiting system.

Encl: SPS VAR Quote & Leasing Terms SPS VAR Sole Source Letter

rev August 17, 2012 Quote valid for 30 days

SPS VAR
Proposal For Town of Ocean City, MD Quote to replace existing 9406-810 w/Power 7 8202-E4C

Dino Vlachos
Office Main

770 216-4426 (770) 216-4444


dino.vlachos@spsvar.com

SPS VAR 3168 Mercer University Dr. Suite 200 Atlanta, GA 30341 www.SPSvar.com

These prices are for your information only and are subject to change without notice. Tax not included. 1

rev August 17, 2012 Quote valid for 30 days

Configuration Summary:
System Replacement Model 9406-810 to 8202-E4C (720): 5900 CPW 8202-E4C Rack mountable - no rack included 16 GB Memory 8 X 139 GB Hard Drives (RAID 5 Configuration - 793GB usable) 65 Users IBMi OS V7R1 2 Port 1GB Ethernet NIC Card 2nd NIC - Redundant System Console on Ethernet Redundant Power Supplies Internal LTO5 Tape Drive 1.5TB/3.0TB 2 Line WAN w/modem Three Year 24 X 7 Software Maintenance Three Year 24 X 7 Hardware Maintenance 10 Blank LTO 5 Tapes Installation and Data Migration Services (remote - no travel expenses) $36,768.93

Total purchase price

$36,768.93

Leasing: 3 year lease $1 buyout

Monthly payment*

$1,135.20

Estimated monthly maintenance to renew 12 month contact in 2012


Estimated net difference

$1,148.00 ($12.80)

* Estimated assuming standard credit rating - subject to change based on actual credit rating and market rate fluctuations

These prices are for your information only and are subject to change without notice. Tax not included. 2

rev August 17, 2012 Quote valid for 30 days

PAYMENT SCHEDULE

SPS VAR's standard payment terms listed below are defined in two steps. 50% At time of execution of contracts 50% At completion of on-site installation
The initial payment invoiced at the signing of the SPS VAR Product Agreements and upon receipt of purchase order enables SPS VAR to purchase necessary hardware and fund on-site expenses. The second payment invoiced at the completion of the on-site installation. The warranty period begins on the date of System Installation. The System will be considered installed 10 days after arrival. Sales Tax or any other applicable taxes are not included in any of this proposal's pricing information. If sales tax or any other tax becomes applicable, these taxes will then need to be added to the proposed pricing.

ADDITIONAL INFORMATION
Time-and-Materials Billing Rates: SPS VAR will provide custom programming and non-warranty maintenance customer support on a time-and-materials basis. Requested design, programming, testing, documentation, implementation work and customer support will be done at $210.00 per hour.
Additional training and On-site Support:

If additional on-site training is required, it will be provided ether on a time-and-materials basis ($210.00 per hour) plus actual expenses or $1,200.00.per day plus actual expenses.
Travel and Out-of-Pocket Expenses:

All travel and associated expenses for the on-site installation work during the initial setup are not included in the Base System price.
Performance and Sizing:

Performance and sizing are estimates only. SPS VAR does not guarantee performance.
Prices:

Prices are subject to change. Tax not included.

These prices are for your information only and are subject to change without notice. Tax not included. 3

IBM Credit LLC

Special Bids
Cover Sheet

August 14 2012
Quote Type
Quote Number

Lease Purchase Master Agreement


Q03203728 02

Quote Validity Date


Article of

September 30 2012
Name MAYOR AND CITY COUNCIL OF OCEAN CITY

Incorporation

Customer Name

MAYOR AND CITY COUNCIL OF OCEAN CITY


301 BALTIMORE AVE

OCEAN CITY MD 21842 3922


IBM Customer Number

6679603 6659602

IBM

Enterprise

Number

Field Contact
Direct Rates User code Direct Rates Filename

J ALARCON
SW9 TOC MD 3NA

Bethesda

Processing

Code

Administrative Instructions

The quote consists of this cover sheet and its attachment All conditions in this quote must be s
satisfied for the rates to be valid This quote will expire after the quote validity date
The terms and conditions in this

quote

may be different from the

original quote

submitted

Please

review this quote to ensure that you are aware of any differences

If the customer accepts your financing proposal based on this quote the required documentation listed
in this quote must be signed by the customer and received by IBM by the quote validity date
GCS Customer Information MAYOR AND CITY COUNCIL OF OCEAN CITY 301 N BALTIMORE AVE

OCEAN CITY

MD

State of Incorporation MD
Attachment

CC

IBM CREDIT LLC

ATTACHMENT FOR DOCUMENTATION CONDITIONS AND FINANCING RATES


Customer Name MAYOR AND CITY COUNCIL OF OCEAN CITY
Quote Number Q0320372802
Date

August 14 2012

REQUIRED DOCUMENTATION
1

IBM Credit LLC Lease Purchase Master Agreement if one has not been previously signed
and its associated LeasePurchase Supplement Z126574201
LPMA Exhibits

Lease Payment Schedule Z1265744 Opinion of Lessee Counsel Z1265745 s


s Lessee Certificate Z1265746 State Addendum if applicable
Form 8038G or Form 8038 GC

Certificate of Acceptance Z1255137 for nonIBM sourced transaction

Acknowledgement of Commencement Date for Property Supplied by IBM


for IBM sourced transaction Z1265743

Prepaid Maintenance Certification of Maintenance Provider Z1265748


CONDITIONS
1

This quote is for an IBM Credit LLC National Account The Selected Government Account SGA Code is 652 Payments are monthly in arrears

Recurring salesuse and personal property taxes required to be paid by you under the Term
Lease Master Agreement are not in the rates

The conditions reflect credit request number CR000010AF71


a

Customer Name AND CITY


Customer Name Term

Changes Changes

The customer name on the contract must read MAYOR

b
c

COUNCIL OF OCEAN CITY

CF

Lease term may not exceed the following number of months 66


in Arrears with
in Arrears with

d
e

Payments
Payments

Frequency Frequency

Monthly

Payments may be made in arrears

UCC1 required
Sale Leaseback
Non IT ltd none

g h
i

none

The following condition must be met Maximum 6 month s

j
k

deferral period permitted Approved for flat payment


structure only

If the financing is for a model or feature addition the base machine must be either owned by you with clear title or currently financed under an Installment Payment Master Agreement
IPMA
PAGE 1 of 3

IBM CREDIT LLC

ATTACHMENT FOR DOCUMENTATION CONDITIONS AND FINANCING RATES


Customer Name MAYOR AND CITY COUNCIL OF OCEAN CITY Quote Number Q0320372802
Date

August 14 2012

Validity Date This quote is valid through September 30 2012

PAGE 2 of 3

IBM CREDIT LLC

ATTACHMENT FOR DOCUMENTATION CONDITIONS AND FINANCING RATES


Customer Name MAYOR AND CITY COUNCIL OF OCEAN CITY
Date

Quote Number Q0320372802

August 14 2012

FINANCING RATES
IBM SOURCED HARDWARE
L i
n
e

0 Mach Mod p t

e
r

Net

Install Month

Interest Rate

Purchase
Price annualized 32 3

Down

Payment
00 0

monthly
1

8202

E4C

IG

36

09 12

27 3

00 988 13

OTHER IBM PRODUCTS AND SERVICES


L i
n

T 0 Mach Mod
p t
e
r m

Install Month

Interest Rate
Net Purchase Price

monthly
2

annualized
01 3 01 3

Down Payment
00 0 00 0

9992

003

36

09 12

97 2

00 211 11 00 075 5

9SSR

001

36

09 12

97 2

NON IBM PRODUCTS AND SERVICES


L i
n e

0 p Mach Mod
t

e r m

Install Month

Interest Rate
Net Purchase Price

monthly
4

Down Payment
00 0

annualized
01 3

9994

001

36

09 12

97 2

00 250 6

For IBM EMO INSTALL MONTH is the finance effective start month

End of Individual Quote Number Q03203728 02 dated August 14 2012

PAGE 3 of 3

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012 6 Request Approval to Purchase Five (5) Buses Contingent on MTA Approval Presented by: Hal Adkins, Public Works Director and George Thornes, Transportation Superintendent

TOWN OF

The White Marlin Capital of the World


Agenda Item # Council Meeting 6 August 28, 2012

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager George Thornes, Superintendent of Transportation Purchase Five Transit Busses August 20, 2012 Purchase Five Transit Busses A Discretionary Grant Application was submitted in late March requesting the replacement of fifteen 40 transit busses. We have been notified by the MTA of our award of $2,000,000. toward the purchase of the busses. $215,000. Recommend approval to purchase the busses Continue to maintain and repair existing older busses

ISSUE(S):
SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES:

RESPONSIBLE STAFF: George Thornes, Superintendent of Transportation COORDINATED WITH: Hal Adkins, Director of Public Works

Joseph Sobczak, Director of General Services Ron Eckman, Fleet Manager


ATTACHMENT(S):

1) Memorandum from George Thornes

Memorandum

To:

David L. Recor, City Manager

From: George Thornes, Superintendent of Transportation Date: August 20, 2012

Subject: Purchase Five 40 Transit Busses ________________________________________________________________________

On an annual basis the Transportation Department submits the 5311 Grant Application for Non-Urbanized Areas, the Annual Transportation Plan (ATP), Americans with Disabilities Act Grant, Discretionary Grants, and the American Recovery and Reinvestments Act Grant (ARRA) as they become available to the FTA and MTA. The grant applications are a request to fund in full or partially our operating costs and capital projects for the transit system.

In March of 2012 we submitted a Discretionary Grant requesting funding to replace fifteen 40 transit busses. The request was made based on the overall condition and age of our fleet. Several of the busses are in need of major repairs that would far outweigh the value of the bus. We are operating busses daily that are more than 15 years old. Most of our 40 transit busses have a federal useful life criteria requirement of 12 years or 500,000, whereas some of the older busses need to meet a useful life criteria of 10 years or 350,000 miles.

We have been notified by the MTA of an award for $2,000,000. toward the funding of our bus replacement plan. The project will be funded through an 80/10/10% split requiring the town to have a local match of 10% of the project cost.

With the assistance of Jennie Knapp, review of the FY12 and FY13 Equipment Trust Fund budget, allocations for local matches indicates we have funding available to purchase five busses. MTA awards grants for rolling stock based on total dollar amounts and total quantities. In many cases the overall cost of the project does not reconcile with the overall quantities, this is one of those times.

C:\DocumentsandSettings\gthornes\Desktop\RequestFiveBussesMemo.doc

It is my intent to request the use of all remaining MTA funds from rolling stock grants on this project. This would allow us to purchase five busses without any additional local match from the town. The project is as follows:

Discretionary Grant for Rolling Stock Revised 07/31/12 State Total Federal Cost 80% 10% Priority Project Five 40' Busses 1 $2,150,000 $1,720,000 $215,000 @ $430,000 each $2,150,000 $1,720,000 $215,000

Local 10% $215,000 $215,000

I am seeking the approval of the Mayor and City Council to move forward with the purchase of five busses contingent on the MTAs approval. I will be attending the Work Session on August 28, 2012. Should you have any questions, feel free to contact me.

cc: Hal Adkins, Director of Public Works Joseph Sobczak, Director of General Services Ron Eckman, Fleet Manager

C:\DocumentsandSettings\gthornes\Desktop\RequestFiveBussesMemo.doc

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012

7 Request Approval to Purchase Support Vehicles Contingent on MTA Approval Presented by: Hal Adkins, Public Works Director and George Thornes, Transportation Superintendent

251662

TOWN OF

The White Marlin Capital of the World


Agenda Item # Council Meeting 7 August 28, 2012

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager George Thornes, Superintendent of Transportation Purchase Three Support Vehicles August 20, 2012 Purchase Three Support Vehicles We have requested funding for the replacement of three vehicles in the 2013, 5311 Grant Application. The MTA has notified us of their award to fund all three vehicles through a revised ARRA grant. 100% funded by an ARRA grant Recommend approval to purchase the vehicles via MTA assistance in piggybacking off an existing State Contract Continue to maintain and repair the existing vehicles

ISSUE(S):
SUMMARY:

FISCAL IMPACT: RECOMMENDATION:

ALTERNATIVES:

RESPONSIBLE STAFF: George Thornes, Superintendent of Transportation COORDINATED WITH: Hal Adkins, Director of Public Works

Joseph Sobczak, Director of General Services Ron Eckman, Fleet Manager


ATTACHMENT(S):

1) Memorandum from George Thornes 2) A copy of the revised grant

Memorandum

To: From: Date:

David L. Recor, City Manager

George Thornes, Superintendent of Transportation August 20, 2012

Subject: Purchase Three Service Vehicles


______________________________________________________________________________

On an annual basis the Transportation Department submits the 5311 Grant Application for Non-Urbanized Areas, the Annual Transportation Plan (ATP), Americans with Disabilities Act Grant, Discretionary Grants, and the American Recovery and Reinvestments Act Grant (ARRA) as they become available to the FTA and MTA. The grant applications are a request to fund in full or partially our operating costs and capital projects for the transit system. A request for funding was made in the 2013 grant application to replace three vehicles in the Transportation Department. These vehicles are several years old, have high mileage, suffer from corrosion, and are in need of several repairs. The needed repairs would far outweigh the value of either vehicle. All three vehicles have met their useful life and are fully depreciated. Recently the MTA found it within their means to fund the replacement of these vehicles through our existing ARRA grant. We have been awarded $85,300 for the replacement of the vehicles. The federal government funds ARRA grants at 100% and therefore a local match is not required. We would like to move forward with the purchase of the three vehicles for our bus division. All vehicles will be purchased off the state contract. The overall cost of this project is not to exceed $85,000. I am seeking the approval of the Mayor and City Council to move forward with the purchase of three vehicles contingent on the MTAs approval. I will be attending the Work Session on August 28, 2012. Should you have any questions, feel free to contact me.

cc: Hal Adkins, Director of Public Works Joseph Sobczak, Director of General Services Ron Eckman, Fleet Manager

C:\DocumentsandSettings\gthornes\Desktop\RequestThreeServiceVehiclesMemo.doc

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012 8 Request to Award Sole Source Purchase of Sewer CCTV and Cleaning Using Washington Suburban Sanitary Commission Contract Presented by: Dean Dashiell, Public Works Senior Project Manager

TOWN OF

The White Marlin Capital of the World


Agenda Item # Council Meeting TO: THRU: FROM: RE: DATE: 8 8-28-12

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell Senior Project Manager Contract Sewer Main - Light Cleaning and CCTV Evaluation Services through an existing Municipal Contract with the Washington Suburban Sanitary Commission August 20, 2012

ISSUE(S):

Contract Sewer Main - Light Cleaning and CCTV Evaluation Services through an existing Municipal Contract with the Washington Suburban Sanitary Commission. Gain permission, before the Mayor & City Council, during the August 28th, 2012 Work Session, for approval to issue an Agreement to the AM Liner, East Company for Light Cleaning and CCTV Evaluation Services, based against a current valid contract AM Liner holds with the Washington Suburban Sanitary Commission (WSSC). This work will be performed on certain Sewer Mains that are under streets included in this coming Fall 2012 and Spring 2013 Paving Mobilizations. The Cleaning and TV work provide us with the knowledge to perform specific repairs on the sewer mains before the streets are paved over. AM Liner provides this service using the Pipeline Assessment and Certification Program, that also provides us with information for future Cast In Place Pipe Lining as necessary. The WSSC contract amount for the Light Cleaning and CCTV Evaluation is $ 3.25 per lineal foot. We have identified approximately 11,880 LF of pipe that needs to be inspected this year for a total cost of $ 38,610.00. The cost of this work will be covered by the funds in the Project Code, WWMAIN. Proceed with approval to issue AM Liner East an agreement to perform Light Cleaning and CCTV Evaluation Services through an existing Municipal Contract with the Washington Suburban Sanitary Commission. Proceed with issuing Bid Documents. Dean Dashiell Senior Project Manager Hal Adkins Director of Public Works Jim Parson Chief Deputy Director Charles Felin Superintendent of Wastewater 1-Copy of WSSC Purchase Order with AM Liner East.

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION:

ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012 9 Request to Purchase of Storm Drain Grates and Frames for Annual Street Improvement Program Presented by: Hal Adkins, Public Works Director

25166

TOWN OF

The White Marlin Capital of the World


Agenda Item # Council Meeting 9 8/28/12

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Richard Malone, Deputy Director OCDPW Storm Drain Grates and Frames 8/16/12 Purchase of storm drain grates and frames for the fall paving program. We are asking approval to purchase grates and frames (42 of each) for the fall paving efforts. The grates and frames are used on all of the streets we will be redeveloping to both replace existing units and installation of new ones where needed to improve drainage. Each grate and frame has a unit price of $571.00 for a total purchase price of $24,018.96. This amount requires Council approval by current purchasing guidelines. Purchase 42 sets of grates and frames from East Jordan Ironworks, Inc. for $24,018.96. Conduct a public bid process. We have 1 other quote from the only other local area supplier that is considerably more expensive; $27,337.80. Richard Malone, Deputy Director OCDPW Hal Adkins, Director, OCDPW

ISSUE(S):

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION:

ALTERNATIVES:

RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

2 Local area quotes

WORK SESSION -MAYOR AND CITY COUNCIL TUESDAY, AUGUST 28, 2012 10 Review of Budget Amendment #2 for FY2012 Presented by: Jennie Knapp, Budget Manager

TOWN OF

The White Marlin Capital of the World


Agenda Item # Council Meeting 10 August 28, 2012

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Jennie Knapp, Budget Manager FY 12 Budget Amendment # 2 8/22/12

ISSUE(S):

Advising Mayor & Council of changes affecting the budget since Budget Amendment # 1 General Fund revenue estimates were better than anticipated, especially Room Tax. Additional revenue partially offset allocations from Fund Balance for the Art League Building, street paving, the 4th street parking lot improvements and the Golf Course irrigation system repairs. This amendment also covers supplemental funding of the pension plans already approved by the Council, expenses from Hurricane Irene, and the recognition of grants and donations since the first budget amendment. The amount taken from prior year reserves (fund balance) increases $512,079, from $1,590,908 approved in Budget Amendment #1 to $2,102,987. Approval of additional funding None Jennie Knapp, Budget Manager

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

1) Budget amendment ordinance 2) Detail of changes

ORDINANCE 2012TOWN OF OCEAN CITY OPERATING BUDGET FISCAL YEAR 2012

SOURCE Section I, General Fund: A. Anticipated Revenue: Property Taxes Other Taxes Licenses and Permits Revenue From Other Agencies Charges For Services Fines and Forfeitures Other Revenue Prior Year Reserves Total Revenue B. Anticipated Expenditures: General Government Public Safety Public Works/Beach Maintenance Sanitation and Waste Removal Highways and Streets Economic Development -Tourism Culture and Recreation Debt Service Sub Total To Transportation Fund To Airport Fund To Golf Course Fund To Convention Center Fund To Capital Projects Total Expenditures

AMENDMENT # 1 SECOND READING

AMENDMENT # 2 FIRST READING

CHANGE

42,491,715 $ 14,259,813 3,856,303 4,648,742 7,896,879 748,377 1,309,327 1,590,908 76,802,064 $

42,491,715 14,731,839 4,008,491 5,505,666 8,270,451 785,597 1,305,249 2,102,987 79,201,995

0 472,026 152,188 856,924 373,572 37,220 (4,078) 512,079 2,399,931

3,313,103 $ 33,609,268 5,141,014 5,968,505 5,336,757 7,090,734 7,940,709 4,576,232 72,976,322 $ 1,477,171 292,964 0 1,516,177 539,430 76,802,064 $

3,225,176 34,594,018 4,923,556 5,903,421 5,474,751 7,629,842 7,690,837 4,576,232 74,017,833 1,537,171 332,964 200,000 1,376,597 1,737,430 79,201,995

(87,927) 984,750 (217,458) (65,084) 137,994 539,108 (249,872) 0 1,041,511 60,000 40,000 200,000 (139,580) 1,198,000 2,399,931

SOURCE Section II, Water Fund: A. Anticipated Revenue: Water Sales Water Fixture Charge Service Charges Capacity/Impact Fees Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ $

AMENDMENT # 1 SECOND READING

AMENDMENT # 2 FIRST READING

CHANGES

3,290,378 $ 3,487,042 234,358 27,720 218,384 7,257,882 $

3,177,023 3,487,042 234,358 27,720 218,384 7,144,527

(113,355) 0 0 0 0 (113,355)

1,930,324 $ 3,158,597 1,385,980 782,981 7,257,882 $

1,888,869 3,086,697 1,385,980 782,981 7,144,527

(41,455) (71,900) 0 0 (113,355)

Section III, Transportation Fund: A. Anticipated Revenue: Bus Revenue Train Revenue Federal and State Grants Transfer-In From General Fund Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Capital Outlay Total Expenditures $ 3,664,567 $ 3,197,218 450,173 7,311,958 $ 3,487,310 3,262,475 450,173 7,199,958 (177,257) 65,257 0 (112,000) $ 2,990,119 $ 1,028,400 1,796,672 1,477,171 19,596 7,311,958 $ 2,754,180 1,092,339 1,796,672 1,537,171 19,596 7,199,958 (235,939) 63,939 0 60,000 0 (112,000)

SOURCE Section IV, Wastewater Fund: A. Anticipated Revenue: Wastewater Treatment Charges Service Charges Capacity/Impact Fees Bond Proceeds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ $

AMENDMENT # 1 SECOND READING

AMENDMENT # 2 FIRST READING

CHANGES

10,606,360 $ 934,261 48,400 0 873,891 12,462,912 $

10,727,713 941,261 48,400 4,913,206 873,891 17,504,471

121,353 7,000 0 4,913,206 0 5,041,559

4,091,082 $ 3,455,899 3,119,747 1,796,184 12,462,912 $

4,091,411 3,583,923 3,119,747 6,709,390 17,504,471

329 128,024 0 4,913,206 5,041,559

Section V, Airport Fund: A. Anticipated Revenue: Fuel Sales Rents and Other Revenue State and Federal Grants Service Charges Transfer-In From General Fund Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ 329,486 $ 948,690 146,029 450,000 1,874,205 $ 313,007 1,120,976 146,029 450,000 2,030,012 (16,479) 172,286 0 0 155,807 $ 614,600 $ 340,572 438,750 94,850 292,964 92,469 1,874,205 $ 692,850 343,077 447,751 120,901 332,964 92,469 2,030,012 78,250 2,505 9,001 26,051 40,000 0 155,807

SOURCE Section VI, Municipal Golf Course Fund: A. Anticipated Revenue: Service Charges Sales and Concessions Advance From General Fund Other Revenue Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures

AMENDMENT # 1 SECOND READING

AMENDMENT # 2 FIRST READING

CHANGES

1,571,193 $ 415,000 0 56,728 4,411 2,047,332 $

1,571,193 415,000 200,000 56,728 4,411 2,247,332

0 0 200,000 0 0 200,000

1,018,955 $ 1,028,377 0 0 2,047,332 $

1,046,666 1,002,819 0 197,847 2,247,332

27,711 (25,558) 0 197,847 200,000

Section VII, Convention Center Fund: A. Anticipated Revenue: Service Charges State and County Grants Food & Beverage Tax Transfer-In From General Fund Prior Year Reserves Contributed Equity Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Transfer to Debt Service Reserves Capital Outlay Total Expenditures

1,808,500 $ 1,551,645 1,085,000 1,516,177 1,110,190 650,000 7,721,512 $

1,762,500 1,412,065 1,085,000 1,376,597 1,110,190 650,000 7,396,352

(46,000) (139,580) 0 (139,580) 0 0 (325,160)

2,904,652 $ 1,730,595 2,304,265 100,000 682,000 7,721,512 $

2,846,307 1,468,780 2,304,265 100,000 677,000 7,396,352

(58,345) (261,815) 0 0 (5,000) (325,160)

SOURCE Section VIII, Information Technology Fund: A. Anticipated Revenue: Service Charges To Other Funds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Capital Outlay Total Expenditures $ $

AMENDMENT # 1 SECOND READING

AMENDMENT # 2 FIRST READING

CHANGES

1,849,043 $ 21,446 1,870,489 $

1,771,909 73,704 1,845,613

(77,134) 52,258 (24,876)

895,357 $ 975,132 0 1,870,489 $

900,012 945,601 0 1,845,613

4,655 (29,531) 0 (24,876)

Section IX, Service Center Fund: A. Anticipated Revenue: Service Charges To Other Funds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ 1,716,579 $ 3,664,988 0 0 5,381,567 $ 1,783,763 3,335,453 0 0 5,119,216 67,184 (329,535) 0 0 (262,351) $ 5,320,569 $ 60,998 5,381,567 $ 5,019,622 99,594 5,119,216 (300,947) 38,596 (262,351)

SOURCE Section X, Vehicle & Equipment Trust Fund: A. Anticipated Revenue: Service Charges To Other Funds State and Federal Grants Insurance Claim Payments Sale of Assets Prior Year Reserves Total Revenue B. Anticipated Expenditures: Non-Personal Services Debt Service Transfers Out Capital Outlay Total Expenditures $ $

AMENDMENT # 1 SECOND READING

AMENDMENT # 2 FIRST READING

CHANGES

2,311,893 $ 2,444,751 0 110,443 493,251 5,360,338 $

2,311,893 2,688,850 19,000 134,407 550,800 5,704,950

0 244,099 19,000 23,964 57,549 344,612

802,165 $ 0 0 4,558,173 5,360,338 $

802,165 0 0 4,902,785 5,704,950

0 0 0 344,612 344,612

Section XI, Risk Management Fund: A. Anticipated Revenue: Service Charges To Other Funds Interest Earned Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services/Claims Capital Outlay Total Expenditures $ 223,857 $ 1,964,693 0 2,188,550 $ 233,258 2,255,292 0 2,488,550 9,401 290,599 0 300,000 $ 2,102,999 $ 77,669 7,882 2,188,550 $ 2,402,999 77,669 7,882 2,488,550 300,000 0 0 300,000

SOURCE Section XII, Pension Trust Funds: A. Anticipated Revenue: Employer Contributions Employee Contributions Investment Earnings Total Revenue B. Anticipated Expenditures: Benefit Payments Non-Personal Services Reserve for Employee's Retirement Total Expenditures Section XIII, OPEB Trust Funds: A. Anticipated Revenue: Employer Contributions Employee Contributions Investment Earnings Total Revenue B. Anticipated Expenditures: Benefit Payments Non-Personal Services Reserve for Retiree Health Total Expenditures

AMENDMENT # 1 SECOND READING

AMENDMENT # 2 FIRST READING

CHANGES

5,052,287 $ 1,850,000 3,700,000 10,602,287 $

5,854,405 1,850,000 2,897,882 10,602,287

802,118 0 (802,118) 0

3,675,000 $ 525,000 6,402,287 10,602,287 $

3,675,000 525,000 6,402,287 10,602,287

0 0 0 0

3,675,007 $ 140,000 180,000 3,995,007 $

3,675,007 140,000 180,000 3,995,007

0 0 0 0

625,000 $ 50,000 3,320,007 3,995,007 $

625,000 50,000 3,320,007 3,995,007

0 0 0 0

SOURCE Section XIV, General Capital Projects Fund: A. Anticipated Revenue: General Fund Contribution Bond Proceeds Private Contributions Inlet Lot Parking Revenue Total Revenue B. Anticipated Expenditures: Street Paving Art League Building 4th St Parking Lot Improvements Caroline St Comfort Station Boardwalk Reconstruction St Louis Ave Reconstruction Fire Station Improvements Reserve for Future Capital Projects Total Expenditures $ $

AMENDMENT # 1 SECOND READING

AMENDMENT # 2 FIRST READING

CHANGES

539,430 0 0 300,000 839,430 $

1,737,430 17,805,274 200,000 300,000 20,042,704

1,198,000 17,805,274 200,000 0 19,203,274

539,430 0 0 0 0 0 0 300,000 839,430 $

889,430 800,000 1,455,176 1,005,980 6,036,823 4,525,393 5,029,902 300,000 20,042,704

350,000 800,000 1,455,176 1,005,980 6,036,823 4,525,393 5,029,902 0 19,203,274

Section XIV, All Funds Expenditure Summary: General Fund Water Fund Transportation Fund Wastewater Fund Airport Fund Municipal Golf Course Fund Convention Center Fund Management Information Services Fund Service Center Fund Vehicle & Equipment Trust Fund Risk Management Fund Pension Trust Funds Sub Total LESS: Interfund Transfers Total Expenditures Capital Projects Fund - General Grand Total $ $ $ 76,802,064 $ 7,257,882 7,311,958 12,462,912 1,874,205 2,047,332 7,721,512 1,870,489 5,381,567 5,360,338 2,188,550 10,602,287 140,881,096 $ (23,598,110) 117,282,986 $ 839,430 118,122,416 $ 79,201,995 7,144,527 7,199,958 17,504,471 2,030,012 2,247,332 7,396,352 1,845,613 5,119,216 5,704,950 2,488,550 10,602,287 148,485,263 (24,282,567) 124,202,696 20,042,704 144,245,400 2,399,931 (113,355) (112,000) 5,041,559 155,807 200,000 (325,160) (24,876) (262,351) 344,612 300,000 0 7,604,167 (684,457) 6,919,710 19,203,274 26,122,984

Section XV, Special Authorization - Budget Manager: The Budget Manager shall be authorized to reallocate departmental appropriations among the various objects of expenditures as she deems necessary. Such changes shall be approved by the Finance Administrator & City Manager. Section XVI, Restrictions - City Manager: A. The utilization of any contingency appropriation shall be accomplished only with prior authorization from the Mayor and Council. B. Utilization of appropriations established in the Capital Improvement Fund may be accomplished only with the express approval of the Mayor and Council. Section XVII, Tax Rate: An Ad Valorem Tax Rate of $0.395 per $100 of assessed valuation of real property and a rate of $1.29 per $100 of assessed valuation of corporate and personal property tax is required to fund this budget. INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on September 4, 2012. ADOPTED AND PASSED, by the required vote of the elected membership of the City Council and approved by the Mayor at its meeting held on September 17, 2012.

DAVID L. RECOR, ICMA-CM

RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CMC

JAMES S. HALL, PRESIDENT

LLOYD MARTIN, SECRETARY ADOPTED: Date MOTION TO ADOPT BY: MOTION SECONDED BY: VOTE: FOR: AGAINST:

Changes: General Fund:


Revenue:
Other Taxes Licenses and Permits Revenue from Other Agencies 472,026 440,000 Room Tax; 69,773 Income Tax; 17,299 Admissions Tax (26.939) Casino Revenue; (28,107) Highway User Tax 152,188 88,188 P&Z fees; 40,000 Stormwater Mitigation Fees- BUFFER; project; 14,000 Taxi Medallion transfer fees; 10,000 Cable TV fees 856,924 348,132 State Tourism grant; 161,610 additional County ambulance grant; 35,000 Volunteer Fire grant; 120,112 Police reimbursement grants; 62,000 Homeland security; 105,442 Hurricane Irene reimbursement; 29,293 Emergency Management grants; (4,665) Stormwater grant adjustment 373,572 213,497 Parking revenue; 79,800 Winterfest revenue; 58,000 Recreation revenue; 30,000 EMS fees; 30,000 Fire Marshal fees; 18,000 Beach Stand Franchise fees; (45,725) Liquor Board sales; (10,000) Corporate sponsorships 37,220 Police Tow fines (4,078) 41,000 Bench donations; 2,652 wheelchair donation; 13,000 Paramedic Foundation donation; 2,500 Police donation; 3,375 Tree of Life donation; (66,605) interest earnings 512,079 600,000 Art League Building; 350,000 street paving; 248,000 4th st improvements; 200,000 Golf Course irrigation system; (738,064) revenue exceeding budget; (139,580) transfer to Convention Center; (8,277) Airport helicopter display 2,399,931 (87,927) (143,581) salary and benefit savings; (65,782) expense savings; 88,436 additional pension funding; 33,000 legal fees 984,750 485,319 additional pension funding; 300,000 additional worker's compensation allocation; 120,112 Police reimbursement grants; 37,220 Police tow charges; 62,000 Homeland Securities grants; 29,293 Emergency Management grants; 15,500 donations; 359,216 Hurricane Irene expenses; (348,751) health insurance savings; (75,159) departmental savings (217,458) (31,427) Springfest; (10,609) Winterfest; 41,000 Boardwalk bench donations; (8,277) Airport helicopter expenses; (159,384) salary & benefit transfers; (95,911) operational savings; 47,150 additional pension funding (65,084) (113,299) salary and benefit transfers; (11,446) operational savings (12,382) pension under budget; 21,194 Transfer Station floor; 50,849 additional tipping fees 137,994 200,316 salary and benefit transfers; 35,212 additional pension funding; (79,709) operational savings; (13,160) Sprinfest wages; (4,665) Stormwater Management funding 539,108 151,908 Winterfest; 52,350 Springfest; 348,132 State Tourism grant; 5,000 Winterfest replacement storage trailer; 6,800 increase Winterfest purchases for resale account; (7,898) pension reduction; (2,096) salary and benefit savings; (15,000) operational savings (88) Springest (249,872) (141,299) Winterfest; (7,675) Springfest; 28,692 additional pension funding; (45,907) salary and benefit savings; (89,784) operational savings; 2,652 wheelchair donation; 3,375 Tree of Life donations 74 Tree of Life interest 0

Charges for Services

Fines and Forfeitures Other Revenue

Prior Year Reserves

Expenses:
General Government Public Safety

Public Works/Beach

Sanitation & Waste Removal

Highways & Streets

Economic Dev - Tourism

Culture and Recreation

Debt Service

Transfers to Other Funds: To Transportation To Airport To Golf Course To Convention Center To Capital Projects

60,000 40,000 200,000 (139,580) 1,198,000 2,399,931

Revenue under budget Airport landscaping project (BUFFER) Irrigation system repair Expenses under budget 600,000 Art League Building; 248,000 4th Street parking lot improvements; 350,000 street paving projects

Water Fund:
Revenue:
Water Sales (113,355) Metered usage charges under estimated amount

Expenses:
Personnel Costs Non-Personnel Costs (41,455) (47,436) pension under budget; 5,981 increases in salaries and benefits (71,900) (50,000) Energy costs; (21,900) operational savings (113,355)

Transportation Fund:
Revenue:
Bus Revenue Train Revenue General Fund Contribution (235,939) (172,000) Bus Passenger revenue; (63,939) Bus Pass revenue 63,939 60,000 (112,000)

Expenses:
Personnel Costs (177,257) (109,037 unemployment savings; (86,506) part-time salaries; 14,958 additional pension funding; 3,328 other salary & benefit adjustments 65,257 72,812 vehicle fuel, parts and labor; 14,486 bus advertising; (15,270) energy costs; (6,771) operating expense savings (112,000)

Non-Personnel Costs

Wastewater Fund:
Revenue:
WW Treatment Charges Service Charges Bond Proceeds 121,353 Fixture charges exceeding estimate 7,000 Connection fees 4,913,206 Funding for approved capital projects listed below 5,041,559

Expenses:
Personnel Costs Non-Personnel Costs 329 34,858 additional pension funding; 647 other benefit increases; (28,835) full-time salaries; (6,341) other salary and overtime savings 128,024 77,310 building & equipment maintenance; 57,392 vehicle expenses 53,000 unbudgeted manhole and sewer repairs; 30,588 tipping fees 5,935 misc increases; (59,241) energy costs; (33,960) professional services; (3,000) operational supplies 4,913,206 Bond projects: 2,716,146 pumping stations; 1,358,073 Clarigester upgrade; 402,392 Winter influent pump upgrades; 436,595 St. Louis Avenue sewere main 5,041,559

Capital Outlay

Airport Fund:
Revenue:
Fuel Sales Rents and Other Revenue State and Federal Grants Service Charges General Fund Contribution 78,250 20,000 Jet Fuel sales; 58,250 100 LL Fuel sales 2,505 8,277 helicopter display donation; 800 misc increases; (3,226) tie-down revenue; (2,000) t-hangar rental; (1,346) commission 9,001 Grant for boom mower attachment 26,051 concrete disposal and recycling fees 40,000 Airport landscaping project. Funds transferred from Stormwater Mitigation fees 155,807

Expenses:
Personnel Costs Non-Personnel Costs (16,479) 11,086 additional pension contributions; (21,430) salary & benefit savings; (6,135) unemployment 172,286 64,318 purchases for resale fuel; 40,000 Airport landscaping project; 22,500 concrete crushing fees; 17,000 building maintenance; 16,917 MDE update on concrete crushing site; 8,277 helicopter display; 6,000 equipment maintenance; (2,726) operational savings 155,807

Municipal Golf Course:


Revenue:
Advance from Gen'l Fund 200,000 Advance to cover irrigation system repairs; Funds to be repaid.

Expenses:
Personnel Costs 27,711 25,851 additional pension funding; (15,104) group insurance; (11,436) unemployment; 12,174 full-time salaries; 11,712 part-time salaries; 2,153 irrigation system repairs; 2,361 other salary and benefit increases (25,558) 6,378 purchases for resale; 1,107 miscellaneous expense increases; (19,000) building maintenance; (7,543) equipment maintenance; (6,500) contracted services 197,847 irrigation system repairs 200,000

Non-Personnel Costs

Capital Outlay

Convention Center:
Revenue:
Service Charges State and County Grants General Fund Contribution (46,000) Services supplied to events (139,580) Operating deficit lower than anticipated (139,580) Operating deficit lower than anticipated (325,160)

Expenses:
Personnel Costs (58,345) (94,517) salary and benefit savings from vacant positions; 12,030 part-time salaries; (22,000) interdepartmental labor; (19,000) overtime; (19,000) unemployment; 79,505 additional pension funding; 4,637 deferred compensation contributions; (261,815) (150,000) energy; (60,500) operational supplies; (40,000) equipment maintenance; (26,000) contracted services; 11,040 legal expenses; 3,080 vehicle labor; 565 miscellaneous increases (5,000) trash compactor less than budgeted (325,160)

Non-Personnel Costs

Capital Outlay

Information Technology:
Revenue:
Charges to Other Funds Prior Year Reserves (77,134) 1/2 month's charges to other funds reversed; IT fund was under budget 52,258 32,750 Gov Now module purchase; 11,199 Riskmaster software upgrade; 7,620 desktop virtualization consultant; 689 misc (24,876)

Expenses:
Personnel Costs Non-Personnel Costs 4,655 2,413 interdepartmental labor; 1,886 part-time salaries; 178 fulltime salaries; 2,590 overtime; (2,412) benefit savings (29,531) (58,568) equipment maintenance; 32,750 Gov Now module purchase 11,199 Riskmaster software upgrade; (6,000) Communications expense; (19,233) other operational supplies savings; 7,620 desktop virtualization consultant; 2,701 contracted services (24,876)

Service Center Fund:


Revenue:
Charges to Other Funds Prior Year Reserves (300,947) (185,137) Fuel Sales; (138,766) Parts; 22,956 labor charges 38,596 Additional personnel costs (262,351)

Expenses:
Personnel Costs Non-Personnel Costs 67,184 59,893 additional pension funding; 6,739 group insurance; 4,082 deferred compensation contribution; (3,619) FICA; 89 salary (329,535) (134,093) fuel purchases; (168,444) parts purchases; 7,707 building maintenance; (25,000) energy; (4,779) vehicle expenses (4,196) IT charges; (730) misc expense reductions (262,351)

Equipment Trust Fund:


Revenue:
State and Federal Grants 244,099 517,937 grant # 100016 balance brought forward from prior year (221,638) reduction of grant # 110016 to acutal amount spent (52,200) reduction of budget for ADA van purchase 19,000 Posi Track Insurance settlement 23,964 Recognition of funds over budgeted amount for posi track purchase 57,549 local match of grant # 100016 prior yr balance brought forward 344,612

Insurance Claim Payments Sale of Assets Prior Year Reserves

Expenses:
Capital Outlay 344,612 575,486 grant # 100016 balance brought forward; (246,265) grant # 110016 reduction of grant to actual amount spent; 42,964 posi track replacement; 24,627 local match for grant # 110016; (52,200) ADA van budget 344,612

Risk Management Fund:


Revenue:
Charges to Other Funds 300,000 Additional workers' compensation allocation to build reserves for workers' compensation clairms 300,000

Expenses:
Personnel Costs Non Personnel Costs 9,401 1,609 Full-time salaries; 1,248 Part-time salaries; 6,544 additional pension funding 290,599 (9,401) legal expenses; 300,000 increased reserves for workers' compensation claims 300,000

Pension Trust Funds:


Revenue:
Employer Contributions Investment Earnings 802,118 Additional pension funding (as approved in November) (802,118) Reduction of estimate for investment earnings

General Capital Projects Fund:


Revenue:
General Fund Contribution Bond Proceeds 1,198,000 600,000 Art League Building; 350,000 Street Paving; 248,000 4th St Parking Lot improvements 17,805,274 6,036,823 Boardwalk Reconstruction; 5,029,902 Fire Station Improvements; 4,525,393 St. Louis Ave Reconstruction; 1,207,176 4th St Parking Lot improvements; 1,005,980 Caroline St Comfort Station 200,000 Art League Building 19,203,274

Private Contributions

Expenses:
19,203,274 Capital projects funding as listed above