Oracle EBS R12 Receivables

Created on Monday, May 05, 2008

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Training Guide
Oracle EBS R12 Receivables

Table of Contents
Introduction........................................................................................................................v Receipts...............................................................................................................................1
Entering Receipts........................................................................................................................1 Applying Receipts......................................................................................................................4 Entering Miscellaneous Receipts................................................................................................8 Reapplying Receipts.................................................................................................................13 Reversing Receipts...................................................................................................................19

Bills Receivable.................................................................................................................25
Creating Bills Receivable.........................................................................................................25 Searching for Bills Receivable.................................................................................................28

Customers.........................................................................................................................32
Defining Customer Account Drawee Sites...............................................................................32 Managing Customers................................................................................................................36

Collections.........................................................................................................................59
Reprinting Historical Dunning Letters......................................................................................59 Printing a Collection Report.....................................................................................................64 Viewing Bills Receivable from the Collections Page...............................................................67

Document Management...................................................................................................73
Creating Desktop Documents...................................................................................................73 Managing Accounts Receivables Attachments.........................................................................78 Printing Transactions................................................................................................................85

Accounts Receivable Transactions.................................................................................90
Entering Freight Information....................................................................................................90 Reviewing Accounting Information.........................................................................................97 Creating Accounting Information...........................................................................................101 Entering Revenue Credits.......................................................................................................107 Entering Quick Transactions..................................................................................................113 Entering Invoices with Rules..................................................................................................118 Entering Invoices with Installments........................................................................................128 Using Invoice Rules................................................................................................................137 Entering Commitments...........................................................................................................146 Batching Transactions............................................................................................................152 Completing Transactions........................................................................................................162 Voiding Transactions..............................................................................................................168 Viewing Transactions.............................................................................................................184 Placing an Item in Dispute......................................................................................................195 Copying Invoices....................................................................................................................201 Entering Manual Adjustments................................................................................................209 Creating Automatic Adjustments............................................................................................216 Approving Adjustments..........................................................................................................223 Viewing Autoadjustments Report...........................................................................................226 Maintaining Transactions.......................................................................................................231 Crediting Transaction Lines....................................................................................................237 Viewing Credit Transaction Lines..........................................................................................244 Executing the AutoInvoice Program.......................................................................................249 Generating AutoInvoice Program Reports..............................................................................254 Running the Balance Forward Bills Program.........................................................................258 Viewing and Correcting AutoInvoice Exceptions...................................................................262
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Training Guide
Oracle EBS R12 Receivables
Printing Balance Forward Bills...............................................................................................266

Revenue Management...................................................................................................271
Running Revenue Recognition...............................................................................................271 Using Revenue Accounting....................................................................................................275 Unscheduing Revenue............................................................................................................282

Accounting for Receivables...........................................................................................289
Opening and Closing Accounting Periods..............................................................................289 Using Subledger Accounting Inquiries: Accounting Events...................................................291 Using Subledger Accounting Inquiries: Journal Entries.........................................................295 Using Subledger Accounting Inquiries: Journal Entry Lines..................................................298 Viewing Subledger Accounting Reports.................................................................................300 Viewing Accounting Lines in Receivables.............................................................................306

Funds Capture Process Home Page.............................................................................313
Searching and Viewing Settlement Batch Information...........................................................313 Searching and Viewing Authorization Information................................................................316 Searching and Viewing Settlement Information.....................................................................319 Searching and Viewing Credit Information............................................................................322 Creating Settlement Batches...................................................................................................325 Submitting Offline Transactions.............................................................................................327

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Oracle EBS R12 Receivables

Introduction
Using Accounts Receivables enables you to manage receipts, transactions, invoices, customers, and credits through a series of workbenches. Oracle Receivables provides four integrated workbenches that you can use to perform your dayto-day Accounts Receivable operations. You can use the Receipts Workbench to perform most of your receipt-related tasks and the Transactions Workbench to process your invoices, debit memos, credit memos, on-account credits, chargebacks, and adjustments. The Bills Receivable workbench enables you to create, update, remit, and manage your bills receivable. Each workbench enables you to find critical information in a flexible way, see the results in your defined format, and selectively take appropriate action. For example, in the Transactions Workbench, you can query transactions based on the bill-to or ship-to customer, currency, transaction number, or General Ledger date. You can then review financial, application, and installment information, perform adjustments, create a credit memo, or complete the transaction. All of the windows you need are accessible from just one window, so you can query a transaction once, then perform several operations without having to find it again. Upon completion of this module, you will be able to: • Manage receipts. • Manage bills receivable. • Define customers. • Maintain collections. • Complete accounts receivables transactions. • Run revenue management. • Use accounting for receivables. • Use the Funds Capture Process Home page.

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Receipts
Receipts includes information on entering and applying receipts, entering miscellaneous receipts, reapplying receipts, and reversing receipts. Upon completion of this lesson, you will be able to: • Enter receipts. • Apply receipts. • Enter miscellaneous receipts. • Reapply receipts. • Reverse receipts.

Entering Receipts
You can enter two types of receipts in Oracle Receivables, Standard receipts such as Payment (cash or a check) that you receive from your customers for goods or services. Also known as cash receipts. Miscellaneous receipts, such as Revenue earned from investments, interest, refunds, stock sales, and other nonstandard items. You can enter receipts and apply them to transactions in either Open or Future accounting periods. You can also create chargebacks or adjustments against these transactions. You can apply receipts to invoices, debit memos, deposits, on-account credits, and chargebacks. You can partially or fully apply a receipt to a single debit item or to several debit items. In this topic, you will enter receipts in the Oracle Receivables.

Procedure

Page 1

. 4 Use the Receipts page to enter new or query existing receipts. Page 2 . Vision Operations (USA) link. Click the vertical scrollbar.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Receipts page. 2 Click the Receivables. . . 3 Click the Receipts: Receipts link. .

9 Click in the Receipt Amount field. Page 3 . 1 Enter the desired information into the Receipt Amount field. 7 Click in the Receipt Number field. . Enter the desired information into the Receipt Method field. Enter "Manual". 6 Oracle Receivables uses the receipt method to determine the accounting and remittance . "ReceiptNumber321". . Enter . If you select the Automatic receipt method. 8 Enter the desired information into the Receipt Number field. then Oracle Receivables defaults the payment method and instrument number. bank accounts for this receipt. 0 . .Training Guide Oracle EBS R12 Receivables Step Action 5 Click in the Receipt Method field. Enter "1000".

1 . page from which you can select a customer. Enter "AT&T Universal Card". Oracle Receivables defaults the number in the Applications page when you apply this receipt. For example. . 1 If multiple customers have transactions with the number you entered. 1 Click in the Number field. Enter the desired information into the Name field. In this topic. you can apply receipts to specific transaction lines. 4 . Procedure Page 4 . You can apply receipts to an entire transaction and prorate the receipt amount across all transaction lines. Applying Receipts You can apply receipts to any type of transaction except guarantees and standard credit memos. Or.Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Name field. 3 . 5 End of Procedure. 1 Click the Save button. Or. 1 You have entered receipts in the Oracle Receivables. you will apply receipts to the transaction. You can apply all or part of a receipt or on-account credit to a single debit item or to several debit items. If you enter a number here. your customer may send a single check to pay all of one invoice and part of another invoice. Oracle 2 Receivables displays a . a customer may have an on-account credit he will expect you to use with his receipt to close an open debit item.

and apply the .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Receipts page. or query for the existing receipts. . 4 Use the Receipts page to enter new. Click the vertical scrollbar. Page 5 . Vision Operations (USA) link. receipts to transaction lines. 2 Click the Receivables. 3 Click the Receipts: Receipts link. . .

Training Guide Oracle EBS R12 Receivables Step Action 5 Click the View menu. Enter "Manual". 0 . 7 Click the Enter menu. . 6 Click the Query By Example menu. 8 Click in the Receipt Method field. Page 6 . . . . . 1 Click in the Receipt Number field. 9 Enter the desired information into the Receipt Method field.

"ReceiptNumber321". 1 Click the Query By Example menu.Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the name or number of the customer who remitted this receipt. Page 7 . 3 . 1 Click the Run menu. 1 Enter the desired information into the Receipt Number field. 1 Click the Apply button. 5 . 2 . 1 Click the View menu. 4 . Enter .

7 Enter the desired information into the Apply To field. 1 Enter the transaction number to which you want to apply this receipt. In this topic. Procedure Page 8 . 8 . 0 End of Procedure. Enter "12049". 6 . you can only enter receipts in the same currency in which bank accounts exist. 9 . you will enter miscellaneous receipts.Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Apply To field. Non-invoice related transactions such as investment and interest income are known as miscellaneous receipts in Oracle Receivables. 1 Click in the Apply Date field. . Entering Miscellaneous Receipts You can enter miscellaneous receipts in any currency defined in the system if you have at least one remittance bank account which has the Multiple Currencies Allowed checkbox selected. . If no such bank account exists. 1 Click the Save button. 2 You have applied receipts to the transaction.

Vision Operations (USA) link. 4 Use the Receipts page to enter your miscellaneous receipts. 2 Click the Receivables.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Receipts page. Page 9 . 3 Click the Receipts: Receipts link. . . Click the vertical scrollbar. . .

. 8 Enter the desired information into the Receipt Number field. . 1 Enter the desired information into the Receipt Amount field. bank accounts for this receipt. Page 10 . 7 Click in the Receipt Number field. Enter "Manual". Enter the desired information into the Receipt Method field. then Oracle Receivables defaults the payment method and instrument number. 0 . 9 Click in the Receipt Amount field. . Enter .Training Guide Oracle EBS R12 Receivables Step Action 5 Click in the Receipt Method field. "MiscReceipt321". Enter "150". If you select the Automatic receipt method. 6 Oracle Receivables uses the receipt method to determine the accounting and remittance .

2 . 1 . Step Action 1 Click the Miscellaneous list item. Page 11 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Receipt Type list.

Page 12 . 7 . 3 . 1 Click the Save button.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the OK button. 1 The Receivables activity determines the default distribution set and accounting for this 4 transaction. 5 . Enter "Miscellaneous Receipts". . 1 Enter the desired information into the Activity field. 6 . Click in the Activity field. You can enter any Receivables activity with a Miscellaneous Cash type except an activity that was previously set up with a location-based tax code. 1 Click in the Distribution Set field.

you will reapply receipts. you cannot unapply a transaction if there is a charge back against it and the charge back has any activities against it. this reopens each transaction or transaction line that was previously closed by the receipt. . However. Procedure Page 13 . In addition. In this topic.Training Guide Oracle EBS R12 Receivables Step Action 1 You have entered miscellaneous receipts. you first 'unapply' the original receipt applications. 8 End of Procedure. you cannot unapply a receipt that has adjustments associated with it unless you first readjust the transaction to its original amount. Reapplying Receipts When you reapply a receipt.

4 On the Receipts page. 2 Click the Receivables. . query the receipt to reapply. . Vision Operations (USA) link. .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Receipts page. Step Action 5 Click the View menu. Page 14 . . 6 Click the Query By Example menu. 3 Click the Receipts: Receipts link. Click the vertical scrollbar. . .

5 . Page 15 . 1 Click in the Receipt Number field. "ReceiptNumber321". 9 You can reapply both automatic and manually entered receipts. 6 . 4 . Enter . 1 Click the View menu.Training Guide Oracle EBS R12 Receivables Step Action 7 Click the Enter menu. 8 Click in the Receipt Method field. . 3 . Enter "Manual". 1 Enter the desired information into the Receipt Number field. 1 Click the Run menu. 1 The Run menu retrieves all the details pertaining to the queried receipt number. 1 You have to query the receipt to reapply. . Enter the desired information into the Receipt Method field. 2 . 0 . 1 Click the Apply button. 1 Click the Query By Example menu. .

8 . 7 Click the Apply option. 1 Click the Close button. Page 16 . 1 Click the Save button. .Training Guide Oracle EBS R12 Receivables Step Action 1 Reverse the applications by clearing the Apply checkbox next to the transaction. 9 .

0 . Page 17 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Apply button.

2 Enter the desired information into the Apply To field. 1 . Enter "12049". . 3 . 4 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click in the Apply To field. 2 Enter the desired information into the Amount Applied field. Page 18 . 2 Click in the Amount Applied field. 2 You will now apply this receipt to a different transaction or transaction line. Enter "800". 2 Click in the Apply Date field. 5 .

Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Save button. that you reopened. . 2 You have completed the Reapplying Receipts procedure. Oracle Receivables creates the reversing 7 journal entries for each application . You can also reverse a receipt if you want to re-enter and reapply it in Receivables. 6 . 8 End of Procedure. In this topic. you will reverse receipts. 2 Once you save your work. Procedure Page 19 . Reversing Receipts Receivables lets you reverse a receipt when your customer stops payment on a receipt or if a receipt comes from an account with insufficient funds.

. . 4 On the Receipts page. 3 Click the Receipts: Receipts link. . . Click the vertical scrollbar. 2 Click the Receivables. Vision Operations (USA) link. query the receipt to reverse. Page 20 .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Receipts page.

. 7 Click the Enter menu. Enter "Manual". Page 21 . . 0 . . 1 Click in the Receipt Number field.Training Guide Oracle EBS R12 Receivables Step Action 5 Click the View menu. . 9 Enter the desired information into the Receipt Method field. . 6 Click the Query By Example menu. 8 Click in the Receipt Method field.

Page 22 . 1 Click the Query By Example menu. . 6 . 1 Click the Run menu. 1 Click the View menu. . 3 . 2 . Enter 1 "ReceiptNumber321". The default for the reversal and GL dates is the current date..Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the desired information into the Receipt Number field. 1 The Run menu retrieves all the details that have been entered against the queried 5 receipt number. 1 button. 1 Click the Reverse. 1 In the Date field.. 4 . enter the date of this receipt reversal and the date to post this reversal 7 to your general ledger. .

Typical reasons include 1 Insufficient Funds. enter the category for this reversal. 0 . 2 Click the Reverse button. Enter "Payment Reversal". Valid categories include Non-Sufficient Funds. Page 23 . Wrong Amount. Enter the desired information into the Category field. 2 In the Reason field. 9 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Category field. . 1 In the Category field. Wrong Customer. Use the Reverse Payment category when the receipt has been incorrectly entered and you want to re-enter it. and . and Stop Payment. 2 Click the Reverse button to create a standard reversal. Account Closed. enter a reason for this receipt reversal. Uncollectable. Reverse Payment. Enter "Reverse Payment". 8 . 2 Click in the Reason field. Enter the desired information into the Reason field.

. 4 End of Procedure.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Save button. 2 You have completed the Reversing Receipts procedure. Page 24 . 3 .

you will create bills receivables. • Search for bills receivable.Training Guide Oracle EBS R12 Receivables Bills Receivable Bills Receivable includes information on creating bills receivable. Procedure Page 25 . Creating Bills Receivable Oracle Receivables treats a bill receivable as a separate transaction. you will be able to: • Create bills receivable. You can create bills receivable through the Bills Receivable window. searching for and managing bills receivable. In this topic. Upon completion of this lesson.

Vision Operations (USA) link. . 4 Click the Bills Receivable: Transactions link. Click the vertical scrollbar. 3 Click the vertical scrollbar. . 5 Use the Bills Receivable page to manually create a bill receivable and assign . You can also query and update existing bills receivable using this page.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Bills Receivable page. transactions to the bill. 2 Click the Receivables. . Page 26 . .

Enter "USD". 2 Number. Click in the Drawee: Name field. Enter "General 3 Technologies". 4 . 1 Enter the customer drawee for this bill. or Taxpayer ID. 7 Enter the desired information into the Source field. 1 Click in the Drawee: Location field. 1 . .Training Guide Oracle EBS R12 Receivables Step Action 6 Enter the transaction batch source. Click in the Source field. 1 Click the Main tab. 8 Enter the bills receivable transaction Type. . 1 Enter the desired information into the Currency field. . Click in the Type field. Page 27 . If you assigned a transaction batch source to the AR: Bills Receivable Batch Source profile option. . Enter "Unsigned BR". 1 Click in the Drawee: Number field. 1 Enter the desired information into the Drawee: Name field. 5 . . 9 Enter the desired information into the Type field. . You can enter the drawee by Name. 0 . If the transaction batch source contains a bills receivable transaction type. the batch source defaults in the Source field. the transaction type defaults in the Type field. Enter "Automatic Numbering".

1 Click in the Drawee: Address field. Searching for Bills Receivable You can view detailed information about a bill receivable. 1 End of Procedure. Enter "Vision Operations". 1 Enter the desired information into the Legal Entity field. current status.Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the desired information into the Drawee: Location field. In this topic. 0 . you will search for a bills receivable using the Find Bills Receivable page. . and remittance details in Oracle Receivables. 7 . 2 Click the Save button. 9 . Use the Find Bills Receivable page to search for a bill that you want to view. including current balance. . 8 . drawee. Procedure Page 28 . Enter "Sorbonne 6 (OPS)". 2 You have completed the Creating Bills Receivable procedure. 1 Click in the Legal Entity field.

. Click the vertical scrollbar. 3 Click the vertical scrollbar. that you want to view.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Find Bills Receivable page. Vision Operations (USA) link. 5 Use the Find Bills Receivable page to enter selection criteria for the bills receivable . 4 Click the Bills Receivable:Portfolio Mgmt link. . 2 Click the Receivables. . . Page 29 .

. 8 Click the Find button. Enter "Vision . or Press [Alt+i]. .Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Operating Unit field. Operations". Page 30 . 7 Enter the desired information into the Operating Unit field.

1 You have completed the Searching for Bills Receivable procedure. 0 End of Procedure. Page 31 . .Training Guide Oracle EBS R12 Receivables Step Action 9 Click the horizontal scrollbar. .

Procedure Page 32 . you will define customer account drawee site. but for each account you can designate only one address as the primary drawee site. • Manage customers. You can define more than one address as a drawee. Defining Customer Account Drawee Sites You have to define customer account addresses as drawees for bills receivable. you will be able to: • Define customer account drawee site. You must define a drawee site for each customer account for whom you create bills receivable. In this topic.Training Guide Oracle EBS R12 Receivables Customers Customers includes information on defining and managing customers. Upon completion of this lesson.

. Vision Operations (USA) link. . assign a business purpose. Enter "AT&T Universal Card". 2 Click the vertical scrollbar. Step Action 5 Click in the Name field. 6 Enter the desired information into the Name field. . Page 33 . . . Click the Receivables.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Customers page. 3 Click the Customers link. 4 The Search region enables you to find the customer account for which you want to .

Training Guide Oracle EBS R12 Receivables Step Action 7 Click the Go button. . . 8 Click the Details button. Step Action 9 Click the vertical scrollbar. 1 You select the first customer address that you want to define as a drawee site. 0 Click the Details button. . Page 34 . .

Training Guide
Oracle EBS R12 Receivables

Step

Action 1 Click the Business Purposes tab. 1 . 1 Click the Add Another Row button. 2 . 1 Click the Purpose list. 3 . 1 Click the Drawee list item. 4 . 1 Select the Primary option if this is the primary drawee site. 5 Click the Primary option. .

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Step Action 1 Click the Save button. 6 . 1 Click the Apply button. 7 . 1 You have completed Defining Customer Account Drawee Sites procedure. 8 End of Procedure. .

Managing Customers
The Customers page allows you to create, view, and manage customers. In this topic, you will learn to manage customers.

Procedure

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Oracle EBS R12 Receivables

Step

Action 1 Begin by navigating to the Customers page. . Click the vertical scrollbar. 2 Click the Receivables, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Customers link. . 5 The Customers page enables you to create, view, and maintain customer information. .

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Oracle EBS R12 Receivables

Step

Action 6 Click the Create button. . 7 The Create Organization page enables you to enter details and create a customer . type: organization.

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Training Guide
Oracle EBS R12 Receivables

Step

Action 8 Click in the Organization Name field. . 9 Enter the desired information into the Organization Name field. Enter "MRF Inc.". . 1 Click in the Alias field. 0 . 1 Enter the desired information into the Alias field. Enter "MRF". 1 . 1 Click in the Account Number field. 2 . 1 Enter the desired information into the Account Number field. Enter "786786". 3 .

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Step Action 1 Click in the Account Description field. 4 . 1 Enter the desired information into the Account Description field. Enter "MRF 5 Tyres". . 1 Click the vertical scrollbar. 6 . 1 Click in the Address Line 1 field. 7 . 1 Enter the desired information into the Address Line 1 field. Enter "Nariman Point". 8 . 1 Click in the City field. 9 . 2 Enter the desired information into the City field. Enter "New York". 0 . 2 Click in the County field. 1 . 2 Enter the desired information into the County field. Enter "New York". 2 . 2 Click in the State field. 3 . 2 Enter the desired information into the State field. Enter "New York". 4 .

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Step Action 2 Click in the Province field. 5 . 2 Enter the desired information into the Province field. Enter "New York". 6 . 2 Click in the Postal Code field. 7 . 2 Enter the desired information into the Postal Code field. Enter "10001". 8 . 2 Click the vertical scrollbar. 9 . 3 Click in the Location field. 0 . 3 Enter the desired information into the Location field. Enter "4568". 1 . 3 Click the Primary option. 2 . 3 Click the Add Another Row button. 3 . 3 Click the Purpose list. 4 . 3 Click the vertical scrollbar. 5 .

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Training Guide Oracle EBS R12 Receivables Step Action 3 Click the Ship To list item. 1 . 0 . 9 . 8 . 6 . 3 Click the vertical scrollbar. 3 Click in the Location field. 7 . Page 42 . 3 Enter the desired information into the Location field. 4 Click the Save And Add Details button. 4 Click the Primary option. Enter "5623".

. 4 Click the Add Receipt Method button. Page 43 . 5 . 2 .Training Guide Oracle EBS R12 Receivables Step Action 4 Click the vertical scrollbar. 3 . Enter "Automatic 6 Receipts". 4 Click the Payment Details tab. 4 Enter the desired information into the Receipt Methods field. . 4 The Payment Details tab enables you to enter details of the receipt methods and 4 payment instruments that a customer will use.

0 . 1 . . 9 . 5 Click the Create button. 4 Click the Save button.Training Guide Oracle EBS R12 Receivables Step Action 4 Click the Primary option. or create a new bank account. 5 Click the vertical scrollbar. 4 Click the vertical scrollbar. 5 The Create Bank Account page enables you to link the customer to an existing 2 account. 7 . 8 . Page 44 .

Page 45 . 3 .Training Guide Oracle EBS R12 Receivables Step Action 5 Click in the Bank Name field.

4 . Page 46 .Training Guide Oracle EBS R12 Receivables Step Action 5 Enter the desired information into the Bank Name field. Enter "Bank Of America".

Page 47 . 5 .Training Guide Oracle EBS R12 Receivables Step Action 5 Click the Bank Name Search button. 5 The Search and Select: Bank Name page enables you to search and select the 6 appropriate bank name. .

7 .Training Guide Oracle EBS R12 Receivables Step Action 5 Click the Quick Select button. Page 48 .

Page 49 . 8 .Training Guide Oracle EBS R12 Receivables Step Action 5 Click in the Branch Name field.

9 . Page 50 .Training Guide Oracle EBS R12 Receivables Step Action 5 Enter the desired information into the Branch Name field. Enter "Bank Of America".

0 .Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Account Number field. Page 51 .

Training Guide Oracle EBS R12 Receivables Step Action 6 Enter the desired information into the Account Number field. Page 52 . 1 . Enter "101205306".

Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Accuont Name field. Page 53 . 2 .

Training Guide Oracle EBS R12 Receivables Step Action 6 Enter the desired information into the Account Name field. . Page 54 . Enter "MRF Bank 3 Account".

4 . Page 55 .Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Currency field.

5 . Enter "US dollar".Training Guide Oracle EBS R12 Receivables Step Action 6 Enter the desired information into the Currency field. Page 56 .

Page 57 . 6 .Training Guide Oracle EBS R12 Receivables Step Action 6 Click the Apply button.

8 . . 6 Click the Apply button. 9 End of Procedure. 7 . 6 You have completed the Managing Customers procedure.Training Guide Oracle EBS R12 Receivables Step Action 6 Click the vertical scrollbar. Page 58 .

Historical Receivables Only program. before the integration with Advanced Collections. In this topic. • View bills receivable from the Collections page. you will reprint historical dunning letters.Training Guide Oracle EBS R12 Receivables Collections Collections includes information on printing collection reports. you will be able to: • Reprint historical dunning letters. Reprinting Historical Dunning Letters If you used dunning functionality that was offered in a previous version of Receivables. This program reprints individual dunning letters that were created in earlier versions of Receivables. and reprinting historical dunning letters. viewing bills receivable from the Collections page. then you can access those historical dunning letters by using the Dunning Letter Reprint . Upon completion of this lesson. • Print a collection report. Procedure Page 59 .

. . 5 Use the Submit a New Request page to process a single request or request set. Vision Operations (USA) link. Page 60 . Click the vertical scrollbar. . requests are just the job you have defined in your parameters settings.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Print Dunning Letters page. 3 Click the vertical scrollbar. Single . Requests sets allow you to process multiple requests and reports. . . 2 Click the Receivables. 4 Click the Historical Dunning Letters link. Step Action 6 Click the OK button.

language. . and what to do with the output. Page 61 . These parameters . when to run the request. 7 Use the Print Dunning Letters page to enter request parameters. include the report title. Historical Receivables Only". Enter "Dunning Letter Reprint .Training Guide Oracle EBS R12 Receivables Step Action or Press [Alt+O]. Step Action 8 Click in the Name field. operating unit. 9 Enter the desired information into the Name field. 0 . 1 Click in the Parameters field.

4 . 3 . Page 62 . 1 Click the Submit button.Training Guide Oracle EBS R12 Receivables Step Action 1 Use the Parameters page to enter the request parameters. or Press [Alt+C]. These parameters will be 1 used to define the processing rules and data to be included when the request is run. 2 . or Press [Alt+N]. or Press [Alt+m]. 1 Click the Cancel button. . 1 Click the No button.

5 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Control list item. 7 . Page 63 . 6 . 1 The Find Requests page enables you to search for your request. 1 Click the Concurrent list item.

Receivables generates a request ID number. 9 End of Procedure. or Press [Alt+i]. After you submit your report request. You can use this number to view the status of your report in the Requests window. you will print a Collection Report. Page 64 . In this topic. 1 You have completed the Reprinting Historical Dunning Letters procedure.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Find button. . 8 . Printing a Collection Report You can print Collection Reports from the Print Collection Reports page.

2 Click the Receivables. These parameters include the report title. language. Vision Operations (USA) link. . 3 Click the vertical scrollbar. 4 Click the Reports: Collections link. 5 Use the Print Collection Reports page to enter general report parameters for printing . when to run the report. . operating unit. . Click the vertical scrollbar. reports. and what to do with the output. . Page 65 .Training Guide Oracle EBS R12 Receivables Procedure Step Action 1 Begin by navigating to the Print Collection Reports page.

1 Click in the Customer Name Low field. 1 Enter the desired information into the Customer Name Low field. . 7 Enter the desired information into the Name field. 8 Click in the Parameters field. History". 0 . Page 66 .Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Name field. 9 Use the Parameters page to enter the request parameters. Enter "Billing and Receipt . . used to define the processing rules and data to be included when the report or request is run. These parameters will be . Enter "General 1 Technologies". .

1 Click the Submit button. In this topic.Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Customer Name High field. or Press [Alt+N]. 5 . . Procedure Page 67 . 4 . The Collections page is your central work area for activities relating to collecting debt from a customer. 1 Click the OK button. you will view bills receivable. You can also view Bills Receivable from the Collections page. all collections activities take place from within Advanced Collections. 3 . With this integration. 2 . Viewing Bills Receivable from the Collections Page Oracle Receivables integrates with Oracle Advanced Collections to provide you with a complete collections management solution. 1 You have completed the Printing a Collection Report procedure. 1 Click the No button. or Press [Alt+O]. or Press [Alt+m]. 6 End of Procedure.

information about the customer's delinquency and payment history. 4 Click the Collections: Collections link. Vision Operations (USA) link. Page 68 . 5 The Collections page is your central work area for activities relating to collecting debt . . . . from a customer. Click the vertical scrollbar. 3 Click the vertical scrollbar. 6 The header portion of the page displays the customer contact details and summary .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Collections page. 2 Click the Receivables. .

Page 69 .Training Guide Oracle EBS R12 Receivables Step Action 7 The detail information required by the Collections personnel is located in the tabs in . 9 Enter the desired information into the Organization field. 0 Click the Transactions tab. 1 The Transactions tab displays transaction data. Step Action 8 Click in the Organization field. . in the approximate order needed. the details region. . Technologies". You can hide tabs not used by your organization. Enter "General .

Page 70 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Class list. 1 . Step Action 1 Click the Bills Receivable list item. 2 .

Page 71 . 1 Click the Include Closed option. 3 . 1 Click the Display button.Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Due Date field. 6 . . or Press [Alt+D]. End of Procedure. 4 . Enter "01-JAN-2001". 5 . 1 Enter the desired information into the Due Date field. 1 You have completed the Viewing Bills Receivable from the Collections Page 7 procedure.

Training Guide Oracle EBS R12 Receivables Page 72 .

In this topic. you will learn to create desktop documents. Creating Desktop Documents Desktop Documents is a feature that lets you save an Oracle Receivables page and the current record to the Navigator for easy access. you will be able to: • Create desktop documents. Procedure Page 73 . • Print transactions. managing attachments. Oracle Receivables lets you save the Account Details page as a Desktop Document.Training Guide Oracle EBS R12 Receivables Document Management Document Management includes information on printing transactions. • Manage accounts receivable attachments. You can use this feature as a to-do list or to quickly resume working on a specific record after attending to more urgent tasks. Each of these enable you to manage Accounts Receivable documents. Upon completion of this lesson. and creating desktop documents. both soft and hard copy.

Page 74 .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Account Details page. Step Action 5 Click in the Operating Unit field. 4 The Find Account Details page enables you to search for the account details you want . 2 Click the Receivables. . . 3 Click the Account Details link. . Click the vertical scrollbar. Vision Operations (USA) link. based on specified search criteria. .

. Enter "Vision .Training Guide Oracle EBS R12 Receivables Step Action 6 Enter the desired information into the Operating Unit field. Technologies". 7 Click in the Bill To Customer: Name field. Enter "General . or Press [Alt+i]. 1 The Account Details page enables you to access the pages where you can view 0 account information. details and other activities for the selected account. drill down to view and adjust balances. . Operations". and view transaction . 9 Click the Find button. 8 Enter the desired information into the Bill To Customer: Name field. Page 75 .

1 . 1 The Transactions page enables you to view the details of the selected account.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Details button. 2 . or Press [Alt+s]. Page 76 . 3 . or Press [Alt+F]. Step Action 1 Click the File menu.

Step Action 1 Click the List view option. and processes that you 5 customize. 1 The Navigator page displays the functions. Page 77 . documents. 7 End of Procedure. 6 . .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Place on Navigator menu. 4 . 1 You have completed the Creating Desktop Documents procedure. . or Press [g].

you can view a file attached to a customer record when looking at that customer's transaction in the Transactions window. Receivables lets you view attachments from related windows. Click the vertical scrollbar. Page 78 . 2 Click the Purchasing. In this topic. you will manage attachments in Accounts Receivables. . Vision Operations (USA) link.Training Guide Oracle EBS R12 Receivables Managing Accounts Receivables Attachments In certain windows. . For example. Procedure Step Action 1 Begin by navigating to the Transactions page.

Enter "Manual". . . You can also query and update your transactions using this page. debit memos.Training Guide Oracle EBS R12 Receivables Step Action 3 The Transactions page enables you to enter your invoices. Step Action 4 Click in the Source field. You can view a file attached to a customer record from this page. 5 Enter the desired information into the Source field. and commitments. Page 79 . memos. credit .

Training Guide Oracle EBS R12 Receivables Step Action 6 Click the Invoice list item. . Page 80 .

Training Guide Oracle EBS R12 Receivables Step Action 7 Click the Invoice list item. . Page 81 .

. . 1 . Page 82 . button. . 2 . 1 Click the Yes button. Enter "Internal-Vision 0 Services". 3 . 1 Click the Attachments. 9 Click in the Bill To: Name field. 1 Click in the Bill To: Number field.Training Guide Oracle EBS R12 Receivables Step Action 8 Click the Main tab... 1 Enter the desired information into the Bill To: Name field.

4 . Step Action 1 Click in the Sequence field. or Press [Alt+O].Training Guide Oracle EBS R12 Receivables Step Action or Press [Alt+Y]. 5 . 1 Click the OK button. Page 83 . 1 Use the Attachments page to define attachments for accounts receivable. 6 .

1 Enter the desired information into the Category field. 9 . 2 Enter the desired information into the Long text Multiline field.". Enter "Miscellaneous". 1 . . . 1 Click in the Category field. 2 Click the Save button. button. Enter "Interunit Transfer Policies". 2 You have completed the Managing Accounts Receivables Attachments procedure.Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the desired information into the Sequence field. 4 . 2 . 5 . or Press [Alt+S]. or Press [Alt+c]. 2 Click in the Title field. Page 84 . 2 Click the Document Catalog. 0 .. 8 . 2 Click in the Long text Multiline field. Enter "This 3 document outlines the policies to be followed for interunit transfers. 2 Enter the desired information into the Title field.. 6 End of Procedure. 7 . Enter "01".

and adjustments to send to your customers. Procedure Step Action 1 Begin by navigating to the Invoices page. you will learn to print transactions. credit memos. debit memos.Training Guide Oracle EBS R12 Receivables Printing Transactions The Print Invoices page lets you generate invoices. commitments. Click the vertical scrollbar. In this topic. . 3 Click the vertical scrollbar. . chargebacks. Page 85 . Vision Operations (USA) link. . 2 Click the Purchasing.

Training Guide Oracle EBS R12 Receivables Step Action 4 Click the Print Documents: Invoices link. Step Action 6 Click the OK button. . defined set of requests. 7 The Print Invoices page enables you to run a print request based on a set of specific . or Press [Alt+O]. . criteria. 5 The Submit a New Request page enables you to submit an individual request or a pre. Page 86 .

Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the Name field. 9 Enter the desired information into the Name field. Enter "Invoice Print New . or postal code. Type. Invoices". 0 . 2 . customer. 1 The Parameters page enables you to enter print parameters. or enter a range of transaction numbers to print only transactions matching that criteria. For example. 1 Click in the Parameters field. . 1 Click in the Transaction Class field. Leave a field blank if you do not want to limit your printout to transactions matching that criteria. select to print only Open Invoices. Page 87 . select to 1 Order By transaction number. enter a Transaction Class or .

6 . 0 . 1 Click in the Transaction Type field. Enter "01-AUG-2007". 2 Click the No button. Page 88 . or Press [Alt+m]. 5 . 1 Click in the Print Date High: 01-AUG-2007 field. 2 . . 7 . or Press [Alt+O]. 1 Enter the desired information into the Print Date High: 01-AUG-2007 field. 8 . 1 . Enter "Invoice". Enter 9 "01-NOV-2007". Enter "Invoice". 1 Enter the desired information into the Print Date Low field. 1 Click in the Print Date Low field. 2 Click the Submit button. 3 . 1 Enter the desired information into the Transaction Type field.Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the desired information into the Transaction Class field. 2 Click the OK button. 4 .

3 End of Procedure. . Page 89 .Training Guide Oracle EBS R12 Receivables Step Action or Press [Alt+N]. 2 You have completed the Printing Transactions procedure.

• Credit transaction lines. When you assign freight to an invoice. • View and correct autoinvoices exceptions. • View credit transaction lines. • Generate autoinvoice program reports. you will be able to: • Enter freight information. • Use invoice rules. invoices with rules. • Print balance forward bills. Entering Freight Information You can assign freight charges to an invoice or to each invoice line. • Place an item in dispute. quick transactions. In this topic. • Review accounting information. Receivables includes the freight amount in the total amount of the invoice. • Void transactions. you will enter freight information. • Copy invoices. • Enter invoices with rules. • Complete transactions. • Enter manual adjustments. • Run the balance forward bills program. • Batch transactions. • Enter revenue credits. • Enter commitments. • Maintain transactions. Procedure Page 90 . • View transactions. • Execute the autoinvoice program.Training Guide Oracle EBS R12 Receivables Accounts Receivable Transactions Accounts Receivables Transactions includes information on entering freight information. To assign freight to each invoice line. • Approve adjustments. • View the autoadustments report. choose Freight from the Lines page after entering your invoice lines. and invoices with installments. • Enter invoices with installments. revenue credits. Upon completion of this lesson. • Enter quick transactions. • Create accounting information.

You can also query and update your transactions using this page. and commitments. Page 91 . and review your transactions and chargebacks in the Transactions Summary page. credit memos. 4 The Transaction page enables you to enter your invoices. .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Transactions page. debit memos. . 3 Click the Transactions link. Vision Operations (USA) link. 2 Click the Receivables. . . Click the vertical scrollbar.

1 Click the Save button. .Training Guide Oracle EBS R12 Receivables Step Action 5 Click in the Source field. Enter "AT&T Universal Card". Page 92 . . . . 0 . Enter "Manual". 6 Enter the desired information into the Source field. . 7 Click in the Name field. 8 Enter the desired information into the Name field. 9 Click in the Number field.

Select the invoice line to which you want to assign freight charges. 2 . Page 93 . Step Action 1 Click in the Description field. 1 Use the Line page to enter freight charges for a specific invoice line. 1 Enter the desired information into the Description field. 1 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Line Items button. Enter "Standard". 3 . then select Freight. 4 .

6 . 8 . 1 Click in the Amount field. Page 94 . 2 Click the Save button. 1 . 2 . 5 . Enter "1000". 7 . 1 Click in the Unit Price field. 1 Enter the desired information into the Unit Price field. 2 Click the Freight button. 9 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Quantity field. 0 . 1 Enter the desired information into the Quantity field. Enter "1". 2 The Freight page enables you to enter freight information for this invoice.

Enter "30-NOV-2007". 3 . . 7 . 2 Select the freight carrier from the list of values. Page 95 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click in the Carrier field. 6 . 2 Enter the desired information into the Ship Date field. 2 Click in the Ship Date field. 4 Enter the desired information into the Carrier field. 5 . 2 Click in the Amount field. Enter "DHL".

Page 96 . 9 . Enter "200". 1 . Step Action 3 Click the Close button. 0 .Training Guide Oracle EBS R12 Receivables Step Action 2 Enter the amount of freight charges to be collected for this invoice or invoice line. 8 Enter the desired information into the Amount field. 2 Click the Save button. 3 Click the close button. .

3 End of Procedure. You can review or update the revenue account assignments for your invoice in the Distributions page. Page 97 . • Define AutoAccounting. In this topic. you will review accounting information.Training Guide Oracle EBS R12 Receivables Step Action 3 Click the Complete button. . 2 . Reviewing Accounting Information Receivables uses AutoAccounting to create the revenue accounts for your invoice after you enter your invoice lines. Prerequisites include: • Enter transactions. 3 You have completed the Entering Freight Information procedure. or Press [Alt+C].

. 2 The Transactions page enables you to query the transaction to view.Training Guide Oracle EBS R12 Receivables Procedure Step Action 1 Begin by navigating to the Transactions page. Page 98 . . Click the Transactions link.

Training Guide Oracle EBS R12 Receivables Step Action 3 [F11] enables you to query the relevant transaction. . Page 99 . Press [F11].

Training Guide Oracle EBS R12 Receivables Step Action 4 Click in the Number field. 5 Enter the transaction number you want to view. Page 100 . . . Press [Ctrl+F11]. 6 [Ctrl+F11] displays the details of the transaction number you entered. . Enter "2341". Enter the desired information into the Number field.

or Press [Alt+s]. Page 101 . In this topic. 9 If this invoice uses invoicing rules. . opening the Sets for All Lines tabbed region. you can view the account sets for this invoice by . you can create accounting entries in either draft or final mode for a selected transaction. . Alternatively. 8 The Distributions page enables you to view distribution transactions. 0 End of Procedure. Creating Accounting Information From the Transactions workbench. .Training Guide Oracle EBS R12 Receivables Step Action 7 Click the Distributions button. you can create accounting for a batch of transactions. 1 You have completed the Reviewing Accounting Information procedure. you will create accounting information.

debit memos. 2 The Transactions page enables you to enter your invoices. you can query and update your transactions using this page. and commitments. and review your transactions and chargebacks in the Transactions Summary page. Additionally. memos. Page 102 .Training Guide Oracle EBS R12 Receivables Procedure Step Action 1 Begin by navigating to the Transactions page. credit . Click the Transactions: Transactions link. .

Page 103 . Press [F11]. .Training Guide Oracle EBS R12 Receivables Step Action 3 [F11] enables you to query the transaction details.

Enter "29-Nov-2007". . . 7 Enter the desired information into the Document Num field. Page 104 . 5 Enter the desired information into the Date field.Training Guide Oracle EBS R12 Receivables Step Action 4 Click in the Date field. . Press [Ctrl+F11]. . Enter "100402". 6 Click in the Document Num field. 8 [Ctrl+F11] displays the details for the transaction number you entered. .

or Press [Alt+T]. 1 Click the Create Accounting menu. Page 105 . 1 Selecting Create Accounting from the Tools menu will initiate the Submit Accounting 1 program.Training Guide Oracle EBS R12 Receivables Step Action 9 Click the Tools menu. . 0 . .

. 5 End of Procedure.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Create Final Accounting Post to GL option. 1 You have completed the Creating Accounting Information procedure. 2 . 4 . 1 Click the Ok button. or Press [Alt+O]. or Press [Alt+O]. Page 106 . 1 Click the OK button. 3 .

Page 107 . You can modify existing sales credit lines as well as create new ones. If each invoice line has different sales credit. you will enter the revenue credit. You can also split credit among several salespersons for each invoice or invoice line item and assign additional or bonus credit above your invoice amount. In this topic. You only need to enter or update sales credit information to give sales credit to more than one salesperson and to distribute credit across your invoice lines. Click the vertical scrollbar. and debit memos. You assign default sales credits by specifying a primary salesperson when entering your transactions. Procedure Step Action 1 Begin by navigating to the Transactions page.Training Guide Oracle EBS R12 Receivables Entering Revenue Credits You can assign revenue and non-revenue sales credits for your invoices. . credit memos. you can enter line-level sales credits.

3 Click the Transactions link. 6 Click the Query By Example list. 4 Use the Transactions page to enter a new transaction or query for an existing . transaction. . Page 108 . Step Action 5 Click the View menu. . Vision Operations (USA) link. . .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Receivables. or Press [Alt+V].

Step Action 8 Click in the Number field. 0 . 1 Click the View menu. 9 Enter the desired information into the Number field. . Page 109 .Training Guide Oracle EBS R12 Receivables Step Action 7 Click the Enter menu. or Press [Alt+V]. Enter "12080". . . or Press [E].

2 . or Press [R]. 1 . or Press [Alt+m]. 1 Click the Run menu. Step Action 1 Click the Incomplete button.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Query By Example list. 3 . Page 110 .

. Step Action 1 Click in the Revenue Credit: % field. 4 . Enter "50". 1 Use the Sales Credits page to enter a new percent of revenue credit for the 5 salesperson. 6 . or Press [Alt+a]. 1 Enter the desired information into the Revenue Credit: % field. Page 111 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Sales Credits button. 7 .

7 . or Press [Alt+Y]. Enter "50". 5 . 8 . 0 . 2 Click the Save button. Enter "Albert Apex". 2 Click in the Revenue Credit: % field. 1 Enter the desired information into the Name field. 2 . Page 112 . 4 . 2 Click the Yes button. 9 . 2 Click the Close button. 2 Enter the desired information into the Revenue Credit: % field.Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Name field. 3 . 2 Click in the Number field. 6 . or Press [Alt+Y]. 1 . 2 Click in the Sales Group field. 2 Click the Yes button.

you will learn to enter quick transactions. In this topic. 8 . 2 You have successfully entered a revenue credit.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Complete button. or Press [Alt+C]. 9 End of Procedure. Entering Quick Transactions You can enter transactions with as little or as much information as you want. You can set up your system so that Receivables provides default values for most required transaction information. Page 113 . .

4 The Transactions Summary page enables you to enter and save a new transaction. Page 114 . Vision Operations (USA) link. . 2 Click the Receivables. . 3 Click the Transactions Summary link. . . Click the vertical scrollbar.Training Guide Oracle EBS R12 Receivables Procedure Step Action 1 Begin by navigating to the Transactions Summary page.

Enter "Manual". 9 Enter the desired information into the Bill To Customer field. 7 Click in the Legal Entity Name field. . 8 Click in the Bill To Customer field. Universal Card". 0 . . . Enter "AT&T . Page 115 . 6 Enter the desired information into the Source field. or Press [Alt+O]. 1 Click the Open button. .Training Guide Oracle EBS R12 Receivables Step Action 5 Click in the Source field.

1 . Step Action 1 Click the Line Items button. 2 .Training Guide Oracle EBS R12 Receivables Step Action 1 The Transactions page enables you to view details of the transaction you queried. or Press [Alt+n]. . 1 The Lines page enables you to enter invoice lines. You can enter the item. and unit price for the item. 3 quantity. description. Page 116 .

6 . 5 . Enter "Standard". 1 Click in the Quantity field. Page 117 . 1 Click in the Unit Price field.Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Description field. 7 . 1 Enter the desired information into the Quantity field. 4 . Enter "100". 8 . 1 Enter the desired information into the Description field.

2 You have completed the Entering Quick Transactions procedure. you will enter invoices with rules. . 2 Click the Save button.Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the desired information into the Unit Price field. 1 . Entering Invoices with Rules Invoicing rules let you determine when to recognize the receivable for invoices that span more than one accounting period. In this topic. 2 Click in the Amount field. You can assign invoicing rules to invoices that you manually enter or import into Receivables through AutoInvoice. Enter "75". 2 End of Procedure. 0 . 9 . Procedure Page 118 .

3 Click the vertical scrollbar.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Accounting Rules page. . Click the vertical scrollbar. Vision Operations (USA) link. 5 The Accounting Rules determine the number of periods and percentage of total . 2 Click the Receivables. . . Page 119 . revenue to record in each accounting period. . 4 Click the Accounting Rules link.

Enter "Month". Page 120 . Enter the desired information into the Name field. Enter "Fixed Schedule". However. Enter the desired information into the Type field. . Enter the desired information into the Period field.Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Name field. . 7 Enter a name for this accounting rule. . you can only select a 1 period type that has overlapping dates if it is an adjusting period. 8 Click in the Type field. 1 Click in the Period field. period of time. 0 . The revenue recognition schedule is always the same each time you select this accounting rule. Enter "InAdvance Rule". . 1 You can select any of the period types you defined. 9 Enter the Fixed Schedule value to prorate revenue recognition evenly over a predefined .

1 In the Schedule region. 5 . 3 . accounting rule.Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Number of Periods field. 7 . define your revenue recognition schedule for this accounting 4 rule. 1 Click the Close button. Enter the percentages of revenue to recognize within each period of your . 1 Click in the Percent field. 2 . 1 Enter the desired information into the Number of Periods field. 6 . Enter "2". Page 121 . 1 Click the Save button.

or Press [Alt+O]. 9 . 1 Click the Transactions list item. Page 122 . 2 Click the Open button. 1 . 8 . 0 . or Press [Alt+O].Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Open button. 2 The Transactions page enables you to enter general information for this invoice.

Page 123 . 2 Enter the desired information into the Name field. 5 . 2 Click in the Number field. 6 . Enter "AT&T Universal Card".Training Guide Oracle EBS R12 Receivables Step Action 2 Click in the Source field. 2 Click in the Name field. 2 . 4 . 3 . 2 Enter the desired information into the Source field. Enter "Manual".

Click the In Advance list item. Page 124 . Step Action 2 Choose an Invoicing Rule of In Advance or In Arrears. 7 . . Once you save this invoice. 8 you cannot update this field. even if no value has been entered.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Invoicing Rule list.

quantity. Page 125 . . 9 . 1 Oracle Receivables automatically calculates the total amount. 3 The Lines page enables you to enter the item. and unit price for this item. 0 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Save button. 3 Click the Line Items button.

Enter "1". 3 Click in the Quantity field. 3 . Enter "Standard". 6 . 3 Enter the desired information into the Description field. 3 Click in the Unit Price field. 3 Enter the desired information into the Quantity field. 2 . Page 126 . 5 .Training Guide Oracle EBS R12 Receivables Step Action 3 Click in the Description field. 4 .

4 Enter the desired information into the Accounting field. 0 . 3 In the Rules tab. Page 127 .Training Guide Oracle EBS R12 Receivables Step Action 3 Enter the desired information into the Unit Price field. and the first date to 9 begin recognizing revenue for this invoice line. duration. Enter "1000". 7 . Enter "InAdvance Rule". enter a value for the accounting rule. 4 Click in the Duration field. 3 . Click the Rules tab. 3 Click in the Amount field. 4 Click in the Accounting field. 4 Click the Save button. 4 Click the Close button. 8 . 2 . 1 . 4 . .

Page 128 . When you assign a split payment term to an invoice. 5 . or Press [Alt+C]. Entering Invoices with Installments You can let your customers make invoice payments in multiple installments by using a split payment term. 6 End of Procedure. . In this topic. 4 You have completed the Entering Invoices with Rules procedure. you will enter invoices with installments.Training Guide Oracle EBS R12 Receivables Step Action 4 Click the Complete button. Receivables automatically creates the payment schedules based on the invoice date and the payment terms that you define.

2 Click the Receivables. Click the vertical scrollbar. . customers to specify the due date and discount date for their open items.Training Guide Oracle EBS R12 Receivables Procedure Step Action 1 Begin by navigating to the Payment Terms page. 5 The Payment Terms page enables you to define standard payment terms for your . 4 Click the Payment Terms link. Page 129 . . . Vision Operations (USA) link. . 3 Click the vertical scrollbar.

. Enter "2 Installments". 9 Enter the desired information into the Description field. . Page 130 . 7 Enter the name of this payment term. 8 Click in the Description field. . Click the Allow Discount on Partial Payments option. 1 Select the Prepayment checkbox if you are defining a prepayment payment term. . 1 Click the Prepayment option. Enter "Pay in 2 . Enter the desired information into the Name field. 1 Select this checkbox if you want to enable your customers take discounts for partial 0 payments on items associated with this payment term.Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Name field. Installments". .

Freight Items. Enter the desired information into the Relative Amount field. Enter the desired information into the Installment Options field. Enter "Lines. . 2 Click the Credit Check option. 2 Enter the desired information into the Due Days field. . 1 . Enter "Allocate tax and freight". 3 . 1 Enter the discount basis that you want Oracle Receivables to use when calculating the 4 discounts for your invoices. Page 131 . 1 Click in the Discount Basis field. 1 Click in the Installment Options field. . and Tax". 0 . Enter "50". 2 Click in the Relative Amount field. 1 Click in the Relative Amount field. 1 Click in the Due Days field. This indicates 6 how Oracle Receivables will allocate the freight and tax charged to transactions using . 1 The Relative Amount is the numerator of the ratio that Oracles Receivables uses to 8 determine the amount due for this installment of these payment terms. Enter the desired information into the Discount Basis field.Training Guide Oracle EBS R12 Receivables Step Action 1 Select the Credit Check option to associate a credit check with this payment term. this payment term. 5 . Enter "15". 1 Enter the installment option for items assigned to this payment term. 7 . 9 .

2 . Enter "15".Training Guide Oracle EBS R12 Receivables Step Action 2 Click in the Due Days field. 2 Click the Close button. 2 Click the Save button. 4 . Page 132 . 5 . 3 . 2 Enter the desired information into the Due Days field.

2 Click the Transactions list item. or Press [Alt+O].Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Open button. 2 The Transactions page enables you to enter an invoice with split payment terms. 6 . or Press [Alt+O]. 8 . 7 . 2 Click the Open button. 9 . Page 133 .

Training Guide
Oracle EBS R12 Receivables
Step Action 3 Click in the Source field. 0 . 3 Enter the desired information into the Source field. Enter "Manual". 1 . 3 Click in the Name field. 2 . 3 Enter the desired information into the Name field. Enter "AT&T Universal Card". 3 . 3 Click in the Number field. 4 . 3 Click in the Payment Term field. 5 . 3 In the Payment Term field, enter a split payment term or select a payment term 6 from the list of values. . Enter the desired information into the Payment Term field. Enter "2 Installments". 3 Click the Save button. 7 . 3 Click the Line Items button. 8 . 3 The Lines page enables you to enter the item, quantity, and unit price for this item. 9 Oracle Receivables automatically calculates the total amount. .

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Step

Action 4 Click in the Description field. 0 . 4 Enter the desired information into the Description field. Enter "Standard". 1 . 4 Click in the Quantity field. 2 . 4 Enter the desired information into the Quantity field. Enter "1". 3 . 4 Click in the Unit Price field. 4 .

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Step Action 4 Enter the desired information into the Unit Price field. Enter "1000". 5 . 4 Click in the Amount field. 6 . 4 Click the Save button. 7 . 4 Click the close button. 8 .

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Step Action 4 Click the Complete button. 9 . or Press [Alt+C]. 5 You have completed the Entering Invoices with Installments procedure. 0 End of Procedure. .

Using Invoice Rules
Use invoicing rules to determine when to recognize your receivable for invoices that span more than one accounting period. You can only assign one invoicing rule to an invoice. In this topic, you will use invoice rules.

Procedure

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Step Action 1 Begin by navigating to the Accounting Rules page. . Click the vertical scrollbar. 2 Click the Receivables, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Accounting Rules link. . 5 The Accounting Rules page enables you to create revenue recognition schedules for . your invoices. Accounting rules determine the number of periods and percentage of total revenue to record in each accounting period.

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Step Action 6 Click in the Name field. . 7 Enter a name for this accounting rule. . Enter the desired information into the Name field. Enter "InAdvance Rule". 8 Click in the Type field. . 9 Enter a Fixed Schedule type to prorate revenue recognition evenly over a predefined . period of time. Enter the desired information into the Type field. Enter "Fixed Schedule". 1 Click in the Period field. 0 . 1 Enter the desired information into the Period field. Enter "Month". 1 . 1 Click in the Number of Periods field. 2 . 1 Enter the desired information into the Number of Periods field. Enter "2". 3 . 1 In the Schedule region, define your revenue recognition schedule for this accounting 4 rule. Enter the percentages of revenue to recognize within each period of your . accounting rule. 1 Click in the Percent field. 5 . 1 Click the Save button. 6 . 1 Click the Close button. 7 .

Page 139

9 . or Press [Alt+O].Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Open button. 8 . 0 . or Press [Alt+O]. 1 Click the Transactions list item. Page 140 . 2 Click the Open button.

4 . Page 141 . 1 . 2 Click in the Name field.Training Guide Oracle EBS R12 Receivables Step Action 2 The Transactions page enables you to enter general information for this invoice. Step Action 2 Click in the Source field. 3 . Enter "Manual". 2 . 2 Enter the desired information into the Source field.

Training Guide Oracle EBS R12 Receivables Step Action 2 Enter the desired information into the Name field. even if no value has been entered. Step Action 2 Choose an Invoicing Rule of In Advance or In Arrears. 2 Click in the Number field. 8 you cannot update this field. . 2 Click the Invoicing Rule list. 7 . 6 . Page 142 . Enter "AT&T Universal Card". 5 . Click the In Advance list item. Once you save this invoice.

1 Oracle Receivables automatically calculates the total amount. 3 Click the Line Items button. and unit price for this item. 0 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Save button. 9 . 3 The Lines page enables you to enter the item. quantity. Page 143 . .

Enter "Standard".Training Guide Oracle EBS R12 Receivables Step Action 3 Click in the Description field. 4 . 3 Enter the desired information into the Quantity field. 3 . Page 144 . 3 Click in the Unit Price field. 2 . 3 Enter the desired information into the Description field. 3 Click in the Quantity field. 5 . 6 . Enter "1".

Enter "1000". 2 .Training Guide Oracle EBS R12 Receivables Step Action 3 Enter the desired information into the Unit Price field. Enter "InAdvance Rule". 4 Click the Save button. 4 Click the close button. Click the Rules tab. 4 Click in the Accounting field. enter a value for an accounting rule. 3 In the Rules tab. duration. 4 . 0 . 1 . 8 . 3 Click in the Amount field. Page 145 . 3 . 7 . 4 Enter the desired information into the Accounting field. 4 Click in the Duration field. and the rirst date to 9 begin recognizing revenue for this invoice line. .

Training Guide Oracle EBS R12 Receivables Step Action 4 Click the Complete button. or Press [Alt+C]. 6 End of Procedure. Receivables lets you update certain information depending on the commitment status. 5 . . Entering Commitments Receivables lets you create two types of commitments: Deposits: Create a deposit to record a customer's prepayment for goods or services that you will provide in the future. Guarantees: Create a guarantee to record a contractual agreement with your customer to conduct business over a specified period of time. Use the Transaction page to enter or update your customer commitments. Page 146 . 4 You have completed the Using Invoice Rules procedure.

Vision Operations (USA) link. Page 147 . . . 2 Click the Purchasing. you will learn to enter commitments.Training Guide Oracle EBS R12 Receivables In this topic. . . Procedure Step Action 1 Begin by navigating to the Transactions page. 3 Click the Transactions link. Click the vertical scrollbar. 4 The Transactions page enables you to enter or update your customer commitments.

Page 148 . .Training Guide Oracle EBS R12 Receivables Step Action 5 Click in the Source field. 8 Click the Class list. . Enter "Manual". 7 Click in the GL Date field. . . 6 Enter the desired information into the Source field.

Training Guide Oracle EBS R12 Receivables Step Action 9 Click the Deposit list item. . Page 149 .

Enter "American 3 Telephone & Telegraph".Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Type field. 1 . 1 Click in the Ship To: Name field. . 2 . Enter "Deposit". 1 Click in the Ship To: Number field. 1 Enter the desired information into the Ship To: Name field. 0 . 1 Enter the desired information into the Type field. 4 . Page 150 .

5 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Commitment tab. Page 151 . 1 Click in the Description field. 1 Enter the desired information into the Amount field. . 2 Click the Save button. 4 End of Procedure. 2 Enter the desired information into the Description field. 1 The Commitment page enables you to define a commitment and then specify the debit 6 and credit accounts. 1 Click in the Amount field. 2 . 2 Click the Complete button. 8 . 1 . 2 Click the Main tab. 2 You have completed the Entering Commitments procedure. or Press [Alt+C]. . 3 . . Enter "Generic 0 Commitment". 9 . 7 . Enter "1000". Oracle Receivables automatically adjusts the commitment balance and generates reversing accounting entries. When your customers invoice or credit against their commitments.

Procedure Step Action 1 Begin by navigating to the Transaction Batches page. Page 152 . you will create a batch of transactions. missing or lost transactions. and payment terms. Click the vertical scrollbar.Training Guide Oracle EBS R12 Receivables Batching Transactions If you group your invoices and debit memos into batches. by grouping your related transactions in a batch. or duplicate entries. In addition. . . you can view the difference between your control and actual batch totals as you enter transactions. Vision Operations (USA) link. transaction source. 2 Click the Receivables. transactions can share default attributes such as transaction type. In this topic. These differences alert you to data entry errors.

7 Enter the Batch and GL Date for this batch. 4 The Transaction Batches page enables you to create a batch of transactions. The default batch date is the current date. Enter "Manual". Click in the Source field. Page 153 . . but you can change it. .Training Guide Oracle EBS R12 Receivables Step Action 3 Click the Batches link. . Step Action 5 Enter the transaction batch Source. . . Batch sources control invoice and invoice batch numbering and the default transaction types for transactions you add to this batch. 6 Enter the desired information into the Source field.

Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the Status field. 1 To add transactions to this batch. . Enter "2". Page 154 . 1 Enter the desired information into the Totals: Control: Count field. debit memos. choose Transactions. . or Press [Alt+r]. . Transactions page enables you to add transactions to a batch. Enter "5000". 1 Use the Transactions page to enter your invoices. 1 Enter the total number of transactions in this batch in the Control Count field. 2 . credit memos. The . 4 . 5 Click the Transactions button. 1 Click in the Totals: Control: Amount field. 1 . 1 Enter the desired information into the Totals: Control: Amount field. and 6 commitments. . 1 Click in the Totals: Control: Count field. 9 Enter the desired information into the Status field. then 0 enter the total dollar amount of transactions in this batch in the Control Amount field. 3 . You can also query and update your transactions in this page. Enter "New".

7 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Ship To: Name field. location and address. 1 Enter the desired information into the Ship To: Name field. Page 155 . 2 The Sold To and Paying Customer fields display default values. You can accept them 1 or enter new values. . Enter "AT&T Universal 8 Card". . 2 Enter the customer Bill-to Name and Location for this transaction. If the bill-to 0 customer has a primary bill-to location. then Oracle Receivables defaults the . 9 . 1 Click in the Ship To: Number field.

or Press [Alt+n]. 2 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Line Items button. 2 The Lines page enables you to enter the transaction lines for transactions. 5 . 3 . Click in the Description field. Oracle Receivables prints the description on 4 the invoice. 2 Enter the desired information into the Description field. Enter "Standard". Step Action 2 Enter the description for this invoice line. Page 156 . .

2 . 9 . 7 . 3 Click in the Amount field. 1 . 2 Click in the Unit Price field. 0 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click in the Quantity field. Enter "10". 3 Click the Save button. 8 . Page 157 . 3 Click the Close button. 6 . 2 Enter the desired information into the Quantity field. 2 Enter the desired information into the Unit Price field. Enter "200".

5 .Training Guide Oracle EBS R12 Receivables Step Action 3 Click the Complete button. 3 Click in the Ship To: Name field. or Press [Alt+C]. 4 Click the New button. 3 Click in the Ship To: Number field. 3 Now create the second transaction. Page 158 . 7 . Enter "AT&T Universal 6 Card". 3 Enter the desired information into the Ship To: Name field. 3 . . .

4 Click in the Quantity field. 1 . or Press [Alt+n]. 0 . Page 159 . 8 . Step Action 3 Click in the Description field. Enter "Standard".Training Guide Oracle EBS R12 Receivables Step Action 3 Click the Line Items button. 4 Enter the desired information into the Description field. 9 .

4 . 4 Click the Save button. 4 Click the close button. 2 . Enter "30". 6 . 4 Enter the desired information into the Unit Price field. 4 Click in the Amount field. 4 Click in the Unit Price field. Enter "100".Training Guide Oracle EBS R12 Receivables Step Action 4 Enter the desired information into the Quantity field. 5 . Page 160 . 7 . 3 .

8 . 4 Click the Close button. or Press [Alt+C]. Page 161 . 9 .Training Guide Oracle EBS R12 Receivables Step Action 4 Click the Complete button.

3 End of Procedure. 5 Click the Save button. Receivables creates payment schedules based on the payment terms and invoice date you specified and Page 162 . 5 You have completed the Batching Transactions procedure. 2 . . you can change a transaction's status to Complete in the Transaction or the Transactions Summary page. Enter "Closed". 5 Now that you have added the transactions to this batch. Completing Transactions After you enter all required information. 0 . . 1 Enter the desired information into the Status field. you can close it.Training Guide Oracle EBS R12 Receivables Step Action 5 Click in the Status field. When you complete an invoice.

In this topic. 3 Click the Transactions link. Click the vertical scrollbar. 2 Click the Receivables. Procedure Step Action 1 Begin by navigating to the Transactions page.Training Guide Oracle EBS R12 Receivables includes the invoice in the standard aging and collection process if the transaction type has Open Receivables set to Yes. Page 163 . . you will complete transactions. change a transaction's status to Complete using the Transactions page. . . 4 The Transactions page enables you to query and update your transactions. You can . Vision Operations (USA) link.

. . 7 Click the Enter menu.Training Guide Oracle EBS R12 Receivables Step Action 5 Click the View menu. 6 Point to the Query By Example menu. Page 164 . or Press [E]. or Press [Alt+V]. .

0 . 1 . 1 Click the View menu. 9 Query the transaction to complete. or Press [Alt+V]. 1 Click the Run menu. or Press [R]. .Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the Number field. Enter the desired information into the Number field. . Page 165 . Enter "12095". 2 . 1 Point to the Query By Example menu.

or Press [Alt+n]. 3 . 4 . Page 166 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Line Items button. 1 You have to verify that all requirements for completing this type of transaction are met.

5 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the close button. Page 167 .

If you click the button again. . 1 When you complete a transaction. Page 168 . or Press [Alt+C]. invoice. 6 . Voiding Transactions Oracle Receivables lets you make a debit memo. the button name changes from Complete to 7 Incomplete. . You can void a transaction only if the following are true: • The transaction does not have any activity against it. on-account credit. 1 You have completed the Completing Transactions procedure. or chargeback invalid by updating the transaction type. credit memo.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Complete button. 8 End of Procedure. Oracle Receivables changes the transaction status back to Incomplete.

4 Click the Transaction Types link. Procedure Step Action 1 Begin by navigating to the Transaction Types page. 2 Click the Receivables. .Training Guide Oracle EBS R12 Receivables • The transaction has not been processed by the Revenue Recognition program. In this topic. . . • The transaction has not been posted to your general ledger. . Click the vertical scrollbar. Vision Operations (USA) link. Page 169 . 3 Click the vertical scrollbar. you will void a transaction.

Enter "Void Invoice".Training Guide Oracle EBS R12 Receivables Step Action 5 The Transaction Types page enables you to define new transaction types. 8 Click in the Description field. Step Action 6 Click in the Name field. 9 Enter the desired information into the Description field. . . Page 170 . Now you will enter a void transaction type. Enter "Void Invoice Type". . 7 Enter the desired information into the Name field. . .

0 . 1 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Class list. Step Action 1 Click the Invoice list item. Page 171 .

Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Transaction Status list. 2 . Page 172 .

Page 173 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Void list item. 3 .

Training Guide Oracle EBS R12 Receivables Step Action 1 Select a Creation Sign. Click the Creation Sign list. . Page 174 . The default is Positive Sign for transaction types with a class 4 of Guarantee or Deposit.

Page 175 . 5 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Positive Sign list item.

Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Printing Option list. 6 . Page 176 .

Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Print list item. 7 . Page 177 .

You will need to clear the checkbox if it has been selected. . Enter "N30". Click the Open Receivable option. You will need to clear the checkbox if it has been selected. Do not select the checkbox for a void transaction. 2 If this transaction type's class is not Deposit or Guarantee. Do not select the Open Receivable checkbox for a void transaction. indicate whether you want 0 transactions with this type to update your customer balances by selecting or clearing . the Open Receivable checkbox. Click the Post to GL option. 8 Click in the Terms field. . Page 178 . 9 .Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the payment Terms to use for transactions with this transaction type. 1 Enter the desired information into the Terms field. 2 Select the Post To GL checkbox to be able to post transactions with this type to your 1 general ledger.

5 .Training Guide Oracle EBS R12 Receivables Step Action 2 You have now completed defining a void transaction type. . 3 . Step Action 2 Now query the transaction that you want to void. 2 Click the Transactions list item. 2 Click the close button. or Press [Alt+O]. . Page 179 . 4 Click the Open button. 2 Click the Save button.

6 . or Press [Alt+O]. 2 Click the Query By Example menu. Page 180 . Step Action 2 Click the View menu.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Open button. or Press [Alt+V]. 7 . 8 .

Step Action 3 Click in the Number field. 2 . 1 . Enter "12105". 0 . Page 181 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Enter menu. or Press [E]. 9 . 3 Click the View menu. 3 Enter the desired information into the Number field.

3 Click the Run menu. Page 182 . 3 . 4 . 3 Point to the Query By Example menu.Training Guide Oracle EBS R12 Receivables Step Action or Press [Alt+V]. or Press [R].

in this case. 7 Enter the desired information into the Type field. Click the Tools menu. Oracle Receivables uses AutoAccounting to derive the . Click the Incomplete button. 4 Click the Create Accounting menu. . 9 Enter the desired information into the Payment Term field. or Press [Alt+m]. 2 . 6 . 3 Click in the Payment Term field. 0 . Page 183 . 8 .Training Guide Oracle EBS R12 Receivables Step Action 3 When you complete a transaction. Enter "N30". or Press [Alt+C]. 4 You can now check to see if the transaction has been voided by starting the 1 AutoAccounting program. If the transaction has been posted to GL or now has an activity such as a receipt application. Oracle Receivables changes the transaction status back to Incomplete. Enter "Void Invoice". you cannot change the status. . . against it. 3 Enter the payment Terms to use for transactions with this transaction type. default accounting. If you click the button again. 4 Click the Complete button. 3 Click in the Type field. the button name changes from Complete to 5 Incomplete. 3 Change the transaction Type to your 'void' transaction type. or Press [Alt+T].

Viewing Transactions Oracle Receivables lets you view detailed or summary information about your invoices. or Press [Alt+O]. 4 End of Procedure. . 4 You have completed the Voiding Transactions procedure. and commitments that have outstanding balances.Training Guide Oracle EBS R12 Receivables Step Action 4 A note confirms that the accounting cannot be created. receipts. credit memos. you will view transactions. debit memos. Procedure Page 184 . . In this topic. 3 Click the OK button.

Page 185 . 4 The Find Account Details page enables you to enter the selection criteria to view . . specific transactions. 2 Click the Receivables. Click the vertical scrollbar. Vision Operations (USA) link. . . 3 Click the Account Details link. . Step Action 5 Click in the Operating Unit field.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Find Account Details page.

9 Click the Find button.Training Guide Oracle EBS R12 Receivables Step Action 6 Enter the desired information into the Operating Unit field. due date. 8 Enter the desired information into the Bill To Customer: Name field. . 7 Click in the Bill To Customer: Name field. Operations". number of days late. . 0 dispute amount. or Press [Alt+i]. 1 Use the Account Details page to view the status. and the balance due for a specific transaction. Universal Card". Enter "Vision . . Page 186 . Enter "AT&T .

1 . and late charges applied to this . transaction and any discounts taken.Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Operating Unit field. total amount of receipts. Click the Balances button. adjustments. Page 187 . 4 . . or Press [Alt+B]. Step Action 1 Click the Close button. 1 The Balances page displays the original transaction amount. 1 Oracle Receivables enables you to view complete information for a specific transaction 2 using the Balances page. 3 credit memos.

1 The Transaction Overview page enables you to view information for a specific 6 transaction. or Press [Alt+o]. due date. addresses. and invoice lines. payment terms. such as customer bill-to and ship-to . 5 . status.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Transaction Overview button. Page 188 .

Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Close button. Page 189 . 7 .

debit memos. and 9 commitments. Page 190 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Details button. credit memos. or Press [Alt+s]. 8 . 1 The Transactions page enables you to enter invoices. . You can also query and update your transactions using this page.

or Press [Alt+n]. 1 . Page 191 . 0 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Line Items button. 2 The Lines page displays all the transaction lines for this transaction.

Page 192 . 2 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Close button.

3 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Close button. Page 193 .

5 . 2 Click in the Operating Unit field. or Press [Alt+s]. 2 The Receipts page enables you to review the detailed information about a specific 7 transaction. 4 . .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the vertical scrollbar. 2 Click the Details button. Page 194 . 6 .

8 . 9 End of Procedure. you will learn to place an item in dispute. . Procedure Page 195 .' Amounts that are in dispute appear in collections reports. Placing an Item in Dispute If your customer disagrees about the outstanding balance for an item. 2 You have completed the Viewing Transactions procedure.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Close button. you can mark that item or a specific amount due as 'in dispute. In this topic.

. . Page 196 . and maintain . 2 Click the Purchasing. Vision Operations (USA) link. . transactions. 4 The Transactions Summary page enables you to enter. 3 Click the Transactions Summary link. Click the vertical scrollbar.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Transactions Summary page. view.

Page 197 .Training Guide Oracle EBS R12 Receivables Step Action 5 Click the View menu. . or Press [Alt+V]. 6 Click the Query By Example menu. . 7 Click the Enter menu. or Press [E]. .

Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the Number field. 0 . 1 Click the View menu. 1 Click the Run menu. Enter "12066". or Press [R]. . or Press [Alt+V]. 1 Click the Query by Example menu. 2 . 9 Enter the desired information into the Number field. . Page 198 . 1 .

or Press [Alt+s]. Page 199 . . 3 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Installments button. 1 The Installments page enables you to place an item in dispute by entering a dispute 4 amount and date.

5 . 1 Click in the Dispute Amount field. Page 200 . Enter "800". Enter "04-DEC-2007". 9 . 1 Enter the desired information into the Dispute Date field.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the horizontal scrollbar. 7 . 6 . 1 Enter the desired information into the Dispute Amount field. 8 . 1 Click in the Dispute Date field.

Procedure Page 201 . 2 You have completed the Placing an Item in Dispute procedure.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Save button. 1 End of Procedure. Receivables does not derive the exchange rates and tax rates from the copied invoice date. it derives the exchange rate and tax rate from the date of your first copied invoice. 0 . Instead. When you copy invoices. . you will copy invoices. Copying Invoices The Copy Transactions page enables you to automatically create invoices for goods or services that you regularly provide to your customers. In this topic.

3 Click the Transactions link. debit memos. credit memos. . . Page 202 . . Click the vertical scrollbar. 2 Click the Receivables. Vision Operations (USA) link. You can also query and update your transactions using this page. and .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Transactions page. or Press [Alt+V]. 4 Use the Transactions page to enter your invoices. Step Action 5 Click the View menu. . commitments.

or Press [E].Training Guide Oracle EBS R12 Receivables Step Action 6 Click the Query By Example menu. Enter "12095". 0 . . You must select a . . Enter the desired information into the Number field. completed invoice. 1 Click the View menu. Page 203 . Step Action 8 Click in the Number field. 7 Click the Enter menu. 9 Query the invoice to use as a model for your copied invoices. .

Step Action 1 Click the Actions menu. 1 Click the Run menu. or Press [R]. 1 . 3 . 2 . Page 204 . 1 Click the Query By Example menu.Training Guide Oracle EBS R12 Receivables Step Action or Press [Alt+V].

4 . Enter "2". or Press [y].Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Copy To menu. 1 Enter the number of copies of invoices to create. 1 The Copy Transactions page enables you to automatically create invoices for goods 5 or services that you regularly provide to your customers. Page 205 . Step Action 1 Click in the Number Of Times field. . . 6 . 7 Enter the desired information into the Number Of Times field.

2 Click in the Trans Date field. . 1 . Page 206 . 0 . 9 Enter the desired information into the Number Of Days field. 2 Click the Close button. enter the first transaction date to create the copied invoice. 2 . 4 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Number Of Days field. enter the number of days between your copied invoice dates. 8 . 2 Click the Save button. Enter "5". 1 If your copy rule is Days. 2 In the Trans Date field. review the status of your request in the Concurrent Requests Summary page. 2 Oracle Receivables submits a concurrent process to create your copied invoices and 3 generates a unique request ID number. You can use this number to .

2 Click the Requests menu. or Press [R]. or Press [Alt+V]. 6 . Page 207 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the View menu. 5 .

3 Click the Find button. 2 Enter the desired information into the Request ID field. Enter "5181728". 9 . 7 . 2 Click in the Request ID field.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Specific Requests option. 0 . 8 . Page 208 . or Press [Alt+i].

. Page 209 . Entering Manual Adjustments Use the Adjustments page to create your adjustments. 3 Review the request page to confirm that the invoice was copied. When you assign an activity to your adjustment. 3 You have completed the Copying Invoices procedure. 2 . A transaction must have a status of Complete before you can adjust it. 1 . 3 End of Procedure.Training Guide Oracle EBS R12 Receivables Step Action 3 Click the View Output button. or Press [Alt+p]. Receivables automatically uses the accounts assigned to that activity for the adjustment.

3 Click the Transactions Summary link.Training Guide Oracle EBS R12 Receivables In this topic. Click the vertical scrollbar. you will learn to enter manual adjustments. . . . Page 210 . select. and adjust a transaction. . 2 Click the Receivables. Procedure Step Action 1 Begin by navigating to the Transactions Summary page. 4 The Transaction Summary page enables you to view. Vision Operations (USA) link.

. .Training Guide Oracle EBS R12 Receivables Step Action 5 Click the View menu. 7 Click the Enter menu. . 6 Click the Query By Example menu. Page 211 . or Press [E]. or Press [Alt+V].

Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the Number field. or Press [R]. Enter "12068". 1 Click the Run menu. 1 Click the Query By Example menu. 1 . 0 . 1 Click the View menu. . . or Press [Alt+V]. Page 212 . 2 . 9 Enter the desired information into the Number field.

1 The Adjustments page enables you to create your adjustments. 4 . Page 213 . 3 . or Press [Alt+d].Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Adjust button.

Page 214 . 7 . 1 Click the Type list. . Enter "Claim 6 Adjustment".Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Activity Name field. 5 . 1 Enter the desired information into the Activity Name field.

Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Line list item. 8 . Page 215 .

credit memos. 2 Enter the desired information into the Amount field. You can adjust specific transactions by entering Page 216 . 2 Click the Save button. 9 . 1 . Creating Automatic Adjustments Run AutoAdjustment to automatically adjust the remaining balances of all open invoices. .Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Amount field. debit memos. 0 . and chargebacks. 2 You have completed the Entering Manual Adjustments procedure. 2 End of Procedure. Enter "100".

When you run AutoAdjustment. . 2 Click the Receivables. In this topic.Training Guide Oracle EBS R12 Receivables selection criteria such as remaining amount. Page 217 . customer name. Vision Operations (USA) link. or customer number. and prints preview and audit reports for your AutoAdjustment processes. transaction type. due date. . you will learn to create automatic adjustments. Receivables automatically creates your pending or approved adjustments based on your approval limits. Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Create AutoAdjustments page.

debit memos. customer name.Training Guide Oracle EBS R12 Receivables Step Action 3 Click the vertical scrollbar. balances of all open invoices. . and chargebacks. Step Action 6 Click in the Remaining Amount field. 5 The Create AutoAdjustment page enables you to automatically adjust the remaining . . Page 218 . due date. . You can adjust specific transactions by entering selection criteria such as remaining amount. 4 Click the Create AutoAdjustments link. transaction type. Enter "100". credit memos. . 7 Enter the desired information into the Remaining Amount field. or customer number.

1 Enter the desired information into the Activity field. 9 Enter the desired information into the High Remaining Amount field. 4 . . Enter "Write-Off". 6 . 1 Enter the desired information into the Reason field. 1 Click in the Activity field. Enter "American 1 Telephone & Telegraph". 1 Click in the Reason field.Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the High Remaining Amount field. 8 . 1 Enter the desired information into the Customer Name field. 2 . 1 Enter the desired information into the Type field. Enter "Invoice Adjustments". Enter "Write Off". . 1 Click in the High Customer Name field. 3 . 1 Click in the Customer Name field. 7 . 5 . . Page 219 . 1 Click in the Type field. 0 . Enter "200".

1 . . 2 Click the OK button. 2 The Find Requests page enables you to search for requests based on specific search 4 criteria. or Press [Alt+S]. 2 Click the Submit button. 2 Click the View menu. 3 . or Press [Alt+O]. 0 . 9 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Create Adjustments option. or Press [Alt+V]. Page 220 . 2 Click the Requests menu. 2 . or Press [R].

and maintain requests. and View Log pages. 2 Click the Find button. Page 221 . View Output. or Press [Alt+i]. 2 Enter the desired information into the Request ID field. You can also 9 access the View Details. Enter "5176371". 2 The Requests page enables you to view. Diagnostics. . 5 . modify. 6 . 8 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Specific Requests option. 7 . 2 Click in the Request ID field.

2 End of Procedure. . Page 222 . 0 . or Press [Alt+p]. . 3 Review the AutoAdjustment Audit Report to review the automated adjustments you set 1 up.Training Guide Oracle EBS R12 Receivables Step Action 3 Click the View Output button. 3 You have completed the Creating Automatic Adjustments procedure.

. Pending adjustments must be approved before Receivables will update the balance of the transaction. . Receivables creates a pending adjustment with a status of Pending Approval. Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to the Approve Adjustments page. You can approve a pending adjustment only if the adjustment amount is within your approval limits. 2 Click the Receivables.Training Guide Oracle EBS R12 Receivables Approving Adjustments When you create an adjustment that is outside of your approval limits. Receivables automatically updates the balance of the transaction. you will approve adjustments. In this topic. Click the vertical scrollbar. When you approve an adjustment that is within your approval limits. Page 223 .

7 Enter the desired information into the Operating Unit field. Page 224 . Operations". . . . enter selection criteria. Enter "Vision . . Step Action 6 Click in the Operating Unit field. To limit your display to only certain adjustments. .Training Guide Oracle EBS R12 Receivables Step Action 3 Click the vertical scrollbar. 5 The Find Adjustments page enables you to query the specific pending adjustment. 4 Click the Approve Adjustments link. 8 Click in the Adjustment Number field.

Training Guide Oracle EBS R12 Receivables Step Action 9 Enter the desired information into the Adjustment Number field. . Step Action 1 Click in the Status field. 0 . Enter "3290". 2 Enter the desired information into the Status field. 1 Click the Find button. 1 To approve an adjustment. Enter "Approved". 1 . . enter a status of Approved. or Press [Alt+i]. Page 225 .

Receivables automatically generates the AutoAdjustment Execution report when you choose the Create Adjustments option in the Create Autoadjustments page. 3 . 1 You have completed the Approving Adjustments procedure. 4 End of Procedure. Procedure Page 226 . you will view autoadjustments report. Receivables generates this report when you choose the Generate Report Only option in the Create Autoadjustments page. Viewing Autoadjustments Report You can run the AutoAdjustment Preview report prior to creating AutoAdjustments to preview the effect of your adjustments.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Save button. . In this topic.

2 Click the Receivables. .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Create AutoAdjustments page. . Click the vertical scrollbar. . 4 Click the Create AutoAdjustments link. 3 Click the vertical scrollbar. Page 227 . 5 The Generate Report Only option in the Create Autoadjustments page enables Oracle . . Receivables to generate the Autoadjustment Preview Report. Vision Operations (USA) link.

Page 228 . 7 Enter the desired information into the Remaining Amount field. 1 Click in the High Customer Name field. 0 . 9 Enter the desired information into the High Remaining Amount field. 5 . Enter "100". . 1 Click in the Type field. 8 Click in the High Remaining Amount field. 7 . 6 .Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Remaining Amount field. 1 Click in the Activity field. Enter "1000". . . 3 . 1 Click in the Customer Name field. Enter "Invoice Adjustments". 2 . 4 . 1 Enter the desired information into the Activity field. Enter "American 1 Telephone & Telegraph". Enter "Write-Off". . 1 Click in the Reason field. 1 Enter the desired information into the Customer Name field. 1 Enter the desired information into the Type field. .

1 . or Press [R]. 8 . or Press [Alt+O]. Page 229 . 1 Click the Submit button. Enter "Write Off".Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the desired information into the Reason field. 2 Click the View menu. or Press [Alt+V]. 0 . 2 Click the OK button. 2 Click the Requests menu. 9 . or Press [Alt+S]. 2 .

3 . Page 230 . 2 Click in the Request ID field.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Specific Requests option. 2 Enter the desired information into the Request ID field. or Press [Alt+i]. 6 . 5 . 2 Click the Find button. 4 . Enter "5176882".

credit memo. guarantee. . 7 . 8 . you will learn to maintain transactions. or Press [Alt+p]. on-account credit memo. In this topic. Page 231 . 2 This is an example of an AutoAdjustment Preview Report. 2 You have completed the Viewing Autoadjustments Report procedure.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the View Output button. deposit. Maintaining Transactions You can review and update invoice. 9 End of Procedure. debit memo. and chargeback information for transactions you enter manually or import into Receivables using AutoInvoice.

. Click the vertical scrollbar. Vision Operations (USA) link. maintain a transaction. .Training Guide Oracle EBS R12 Receivables Procedure Step Action 1 Begin by navigating to the Transactions page. view. Page 232 . 2 Click the Receivables. 3 Click the Transactions link. 4 The Transactions page enables you to enter. . .

. 6 Click the Query By Example menu. 7 Click the Enter menu. . .Training Guide Oracle EBS R12 Receivables Step Action 5 Click the View menu. or Press [Q]. or Press [Alt+V]. Page 233 . or Press [E].

. 0 . Page 234 .Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the Number field. or Press [Alt+V]. . 1 Click the Query By Example menu. 9 Enter the desired information into the Number field. 1 . Enter "12075". 1 Click the View menu. 2 . 1 Click the Run menu. or Press [Q].

1 Click in the Payment Term field. 5 . Enter "N30". 6 . 1 Enter the desired information into the Payment Term field. Enter "Tiger. Page 235 . Scott".Training Guide Oracle EBS R12 Receivables Step Action or Press [R]. 3 . 1 Enter the desired information into the Ship To: Contact field. Step Action 1 Click in the Ship To: Contact field. 4 .

Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Distributions button. 8 the specific amount of the invoice line to assign to this revenue . Step Action 1 Click in the GL Account field. 1 The Distributions page enables you to enter the accounting rule for this invoice line. Enter "01-430-1210-00000 000". account. Page 236 . 9 . 2 Enter the desired information into the GL Account field. . 7 . or Press [Alt+s]. and the GL Date that this account will post to your general ledger.

Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Save button. . you can partially or fully credit the amount due for each line or only a single line item. Procedure Page 237 . 1 . Receivables lets you credit individual transaction lines. In this topic. Crediting Transaction Lines In addition to crediting either part or the entire balance due of a transaction. For example. if a transaction has several line items. you will credit transaction lines. 2 You have completed the Maintaining Transactions procedure. 2 End of Procedure.

. . 2 Click the Receivables.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Transactions Summary page. Step Action 5 Click the View menu. . . 4 Use the Transactions Summary page to query the transaction to credit. 3 Click the Transactions Summary link. Page 238 . or Press [Alt+V]. . Click the vertical scrollbar. Vision Operations (USA) link.

or Press [E]. Enter "12080". . . 8 Enter the desired information into the Number field.Training Guide Oracle EBS R12 Receivables Step Action 6 Click the Enter menu. . Page 239 . 9 Click the View menu. or Press [Alt+V]. Step Action 7 Click in the Number field. .

and review credit memos against 2 specific invoices. or Press [R]. or Press [Alt+r]. 1 Use the Credit Transactions page to enter. 1 . Oracle Receivables creates the appropriate accounting entries and reverses any sales credit assigned to your salespeople. debit memos. .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Run menu. update. You create credit memos to reduce the balance due for a transaction. 0 . When you credit a transaction. Page 240 . Step Action 1 Click the Credit button. or commitments.

Page 241 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Credit Allocation list. 3 .

Training Guide Oracle EBS R12 Receivables Step Action 1 Select the transaction line to credit from the list of values. Page 242 . 4 Click the Lines Only list item. .

1 Enter either the Quantity and Unit Price or the Amount to credit for this line. 6 . 1 Click the Save button. or Press [Alt+C]. . 9 . 1 Click the Complete button. Enter "10".Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Line field. 5 . 8 . 1 Enter the desired information into the Line field. 7 Click in the Amount field. Page 243 .

Training Guide Oracle EBS R12 Receivables Step Action 2 You have completed the Crediting Transaction Lines procedure. Click the vertical scrollbar. you can partially or fully credit the amount due for each line or only a single line item. 0 End of Procedure. . In this topic. . if a transaction has several line items. For example. Procedure Step Action 1 Begin by navigating to the Transactions Summary page. Page 244 . you will view credit transaction lines. Viewing Credit Transaction Lines Receivables lets you credit individual transaction lines.

5 Enter the desired information into the Source field. . Step Action 4 Click in the Source field. . . Operations". Page 245 .Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Transactions Summary link. Enter "BR Automatic . 6 Click in the Legal Entity Name field. 7 Enter the desired information into the Legal Entity Name field. and . Numbering". Enter "Vision . 3 The Transactions Summary page enables you to view the details of transactions. review your transactions and chargebacks.

. 1 .Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the Bill To Customer field. Page 246 . Step Action 1 Click the Credit Memo list item. Technologies". Enter "General . 0 . 1 Click the Class list. 9 Enter the desired information into the Bill To Customer field.

6 . 3 . 1 Click in the Date field. 5 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Open button. 1 Enter the desired information into the GL Date field. 1 Click in the GL Date field. 4 . 2 . Enter "31-Dec-2007". Page 247 . Enter "31-Dec-2007". or Press [Alt+O]. 1 Enter the desired information into the Date field.

or Press [Alt+n]. and 8 enter your invoices. commitments.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Open button. debit memos. and . Page 248 . 1 The Transactions page enables you to view the details of the selected account. Step Action 1 Click the Line Items button. 7 . credit memos. or Press [Alt+O]. 9 .

Training Guide
Oracle EBS R12 Receivables
Step Action 2 The Lines page enables you to view a credit memo in which you have already 0 credited transaction lines. .

Step

Action 2 Click the Close button. 1 . 2 You have completed the Viewing Credit Transaction Lines procedure. 2 End of Procedure. .

Executing the AutoInvoice Program
Run the AutoInvoice Import or Master program to transfer transactions from other systems into Receivables. You can import invoices, credit memos, debit memos, and on-account credits using AutoInvoice. Receivables ensures that the data you import is accurate and valid.
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In this topic, you will execute the AutoInvoice program.

Procedure

Step

Action 1 Begin by navigating to the AutoInvoice page. . Click the vertical scrollbar. 2 Click the Receivables, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Interfaces: AutoInvoice link. .

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Step Action 5 The Submit a New Request page enables you to run a single request or a request set. .

Step

Action 6 Click the OK button. . or Press [Alt+O]. 7 The Run AutoInvoice page enables you to submit the AutoInvoice Master and Purge . programs. The Master program enables you to run several instances of AutoInvoice to improve system performance and import transactions more quickly. Run the AutoInvoice Purge program to delete the interface lines that were processed and successfully transferred into Oracle Receivables by the AutoInvoice Import program.

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Step

Action 8 Click in the Name field. . 9 Enter the desired information into the Name field. Enter "AutoInvoice Master . Program". 1 Click in the Parameters field. 0 . 1 The Parameters page enables you to enter the required parameters to run the 1 AutoInvoice request. . You can select a single operating unit from among the operating units to which you have access or All as the value for the Organization parameter, and enter a Transaction Source and Default Date for this submission. 1 Click in the Organization field. 2 .

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Step Action 1 Enter the desired information into the Organization field. Enter "Vision Operations". 3 . 1 Click in the Invoice Source field. 4 . 1 Enter the desired information into the Invoice Source field. Enter "Intercompany". 5 . 1 Click in the Default Date field. 6 . 1 Enter the desired information into the Default Date field. Enter "31-Dec-2007". 7 . 1 Click the OK button. 8 . or Press [Alt+O]. 1 Click the Submit button. 9 . or Press [Alt+m]. 2 Click the No button. 0 . or Press [Alt+N]. 2 You have completed the Executing the AutoInvoice Program procedure. 1 End of Procedure. .

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Generating AutoInvoice Program Reports
Use the AutoInvoice program report to review the results of your AutoInvoice request. This report lists summary information telling you how many revenue and credit transactions are selected, accepted, and rejected for each currency. The AutoInvoice program report also shows the total invoice amount for each transaction type for all transactions processed. In this topic, you will generate AutoInvoice program reports.

Procedure

Step

Action 1 Begin by navigating to the Submit a New Request page. . Click the vertical scrollbar. 2 Click the Receivables, Vision Operations (USA) link. .

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Step Action 6 Click the OK button. .Training Guide Oracle EBS R12 Receivables Step Action 3 Click the vertical scrollbar. . 7 The Submit Request page enables you enter specific criteria to submit a request. 4 Click the Control: Requests: Run link. 5 The Submit a New Request page enables you to run a single request or request sets. or Press [Alt+O]. . . . Page 255 .

Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the Name field. . Program". Enter "Autoinvoice Master . 1 Click in the Organization field. Page 256 . 0 . 1 The Parameters page enables you to enter the required parameters to run your request. 2 . 1 Click in the Parameters field. 9 Enter the desired information into the Name field. 1 .

Enter "Intercompany". Enter "Vision Operations". 1 Enter the desired information into the Default Date field.Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the desired information into the Organization field. 8 . . 1 Click the Submit button. 7 . 3 . 1 Enter the desired information into the Invoice Source field. Enter "31-Dec-2007". 1 End of Procedure. or Press [Alt+N]. or Press [Alt+O]. 2 Click the No button. 2 You have completed the Generating AutoInvoice Program Reports procedure. 9 . 1 Click in the Default Date field. 1 Click the OK button. or Press [Alt+m]. 5 . 1 Click in the Invoice Source field. Page 257 . 4 . 0 . 6 .

2 Click the Receivables. . Vision Operations (USA) link. In this topic. Click the vertical scrollbar. you will submit the balance forward bills program.Training Guide Oracle EBS R12 Receivables Running the Balance Forward Bills Program Use the Bill Presentment Architecture (BPA) Balance Forward Print program to reprint draft or final balance forward bills. You can also launch this program from an external system. Procedure Step Action 1 Begin by navigating to the Submit a New Request page. . Page 258 .

or Press [Alt+O]. . . Step Action 6 Click the OK button. Forward Bills Program. program. 4 Click the Balance Forward Bills link. Page 259 . 7 Use the Print Balance Forward Bills page to define the parameters for your Balance . . 5 Use the Submit a New Request page to submit the Balance Forward Bills print .Training Guide Oracle EBS R12 Receivables Step Action 3 Click the vertical scrollbar.

. 1 Select a specific operating unit for the Balance Forward Bill Print Program. 9 Enter the desired information into the Name field. 1 Use the Parameters page to define the criteria to generate the balance forward bills. 1 Click in the Parameters field. Page 260 . Enter "BPA Balance Forward Bill . 1 . . 0 .Training Guide Oracle EBS R12 Receivables Step Action 8 Click in the Name field. Print Program". 2 Click in the Operating Unit field.

or Press [Alt+N]. Enter "1004". 2 You have completed the Running the Balance Forward Bills Program procedure. 9 . or Press [Alt+O]. . 8 . Page 261 . 1 Click in the Customer Number high field. 1 Enter the desired information into the Customer Number Low field. Enter the desired information into the Customer Number high field. 1 The Customer Number Low and High values are required if the bill number or 7 concurrent request ID is not specified. or Press [Alt+m]. 1 End of Procedure. 5 . 6 . Enter "1004".Training Guide Oracle EBS R12 Receivables Step Action 1 Enter the desired information into the Operating Unit field. . Enter "Vision 3 Operations". 1 Click the OK button. 1 Click in the Customer Number Low field. 4 . 0 . 2 Click the No button. 1 Click the Submit button. .

Before AutoInvoice can validate these records and create transactions in Receivables. and then resubmit AutoInvoice. these records remain in the AutoInvoice interface tables. 2 Click the Receivables. Records that fail validation are called exceptions. Vision Operations (USA) link. Records that pass validation are transferred into Receivables tables. you need to correct any invalid data. Page 262 . .Training Guide Oracle EBS R12 Receivables Viewing and Correcting AutoInvoice Exceptions Use the Interface Exceptions page to view all records that failed AutoInvoice validation. you will view and correct AutoInvoice Exceptions. . Procedure Step Action 1 Begin by navigating to the Interface Exceptions page. In this topic. Use the Interface Lines page to update these failed records. Click the vertical scrollbar.

. . Step Action 6 Enter the operating unit for your query.Training Guide Oracle EBS R12 Receivables Step Action 3 Click the vertical scrollbar. 7 Click in the Operating Unit field. Press [F11]. . exception type. . and the invalid value associated with each error. 5 The Interface Exceptions page enables you to search and view the details of all the . This page displays the interface ID. 4 Click the Interface Exceptions link. error message. transactions that failed the AutoInvoice validation process. Page 263 .

or Press [Alt+D]. 0 . Enter "Vision . Operations". 1 Click in the Interface ID field. 1 . Press [Ctrl+F11]. . Page 264 . 9 Run the query. 1 The Interface Lines page enables you to view: 2 • The records of type Line or Charges that exist in the interface tables . • Which records contain errors • General information about each record You can edit data in this window as well as drill down to view more detailed information about each record. 1 Click the Details button.Training Guide Oracle EBS R12 Receivables Step Action 8 Enter the desired information into the Operating Unit field.

5 . 1 Use the Line Errors page to review autoinvoice exceptions. 4 . or Press [Alt+o]. 6 End of Procedure.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Errors button. 1 Click the Accounting button. . or Press [Alt+A]. 3 . 1 You have completed the Viewing and Correcting AutoInvoice Exceptions procedure. Page 265 .

adjustments) in either summary or detail format.Training Guide Oracle EBS R12 Receivables Printing Balance Forward Bills You use balance forward billing to print a single bill that includes all of a customer's transactions for the billing period and any balance carried forward from the previous billing period. debit memos. • Payment received for the last billing period. In this topic. you will use the Bill Presentment Architecture (BPA) Balance Forward Print Program to print the bills using the Print Balance Forward Bills page. This lets you send one consolidated bill to a customer. • An itemized list of current charges and activities (such as invoices. • Current total outstanding balance. instead of a separate invoice for each transaction. credit memos. Procedure Page 266 . A balance forward bill includes the following items: • A beginning balance or the balance carried over from the last billing period.

. 2 Click the Receivables. from where you will print balance forward bills. 4 Click the Balance Forward Bills link. 5 Use the Submit a New Request page to access the Print Balance Forward Bills page . . . Click the vertical scrollbar.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Submit a New Request page. Step Action 6 Click the OK button. . Page 267 . 3 Click the vertical scrollbar. Vision Operations (USA) link. .

7 Use the Print Balance Forward Bills page to define the parameters for your report. Enter "BPA Balance Forward Bill .Training Guide Oracle EBS R12 Receivables Step Action or Press [Alt+O]. Page 268 . 9 Enter the desired information into the Name field. Step Action 8 In the Name field in the Print Balance Forward Bills page. Print Program". . 0 . 1 Click in the Parameters field. Click in the Name field. the Bill Presentment Architecture (BPA) Balance Forward Print Program. you will select and run .

is not specified. you will enter the Operating Unit and other details to print 1 balance forward bills for a specific operating unit. 2 Click the Submit button. You must enter values in these fields to reprint one or more account-level balance forward bills. Enter "1004". 1 Click in the Customer Number high field. 1 Enter the desired information into the Operating Unit field. 1 Enter the desired information into the Customer Number high field. 5 . 1 Enter the desired information into the Customer Number Low field. 0 . 1 Click in the Customer Number Low field. 2 . or Press [Alt+O]. 6 . . Enter "Vision 3 Operations". 7 . 1 The Customer Number Low and Customer Number High fields are required if a bill 4 number or concurrent Request ID . The list of values includes all balance forward billing customers. 8 . Enter "1004". 9 . 1 Click in the Operating Unit field. . 1 Click the OK button.Training Guide Oracle EBS R12 Receivables Step Action 1 In the Parameters page. Page 269 .

Training Guide Oracle EBS R12 Receivables Step Action or Press [Alt+m]. or Press [Alt+N]. 2 . End of Procedure. 1 . 2 The request ID for the request you submitted will display in the Decision page. . 2 You have completed the Bill Presentment Architecture (BPA) Balance Forward Print 3 Program procedure. 2 Click the No button. Page 270 .

• Manage event based revenue. Procedure Page 271 . You can also run the Revenue Recognition program manually at any time. Running Revenue Recognition Revenue Recognition manages revenue processing. Upon completion of this lesson. This is an essential process in accrual-based accounting. and the management of event based revenue.Training Guide Oracle EBS R12 Receivables Revenue Management Revenue Management includes information on revenue recognition. Accounting rules determine the number of periods and percentage of total revenue to record in each accounting period. • Use revenue accounting. The program generates the revenue distribution records for invoices and credit memos that use invoicing and accounting rules. In this topic. revenue accounting. you will run the Revenue Recognition program using the Submit Request page. you will be able to: • Run revenue recognition. Distributions are created in the Receivables subledger and will pass to General Ledger during the appropriate accounting period. Invoicing rules determine when to recognize the receivable for invoices that span more than one accounting period. The Revenue Recognition program will automatically run as a part of the General Ledger transfer process.

4 Click the vertical scrollbar.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Submit a New Request page. . . 6 Use the Submit a New Request page to access the Submit Request page. 2 Click the vertical scrollbar. . you will run the Revenue Recognition program. . . Page 272 . Click the vertical scrollbar. 3 Click the Receivables. Vision Operations (USA) link. 5 Click the Control: Requests: Run link. from where .

. . Page 273 . or Press [Alt+O].Training Guide Oracle EBS R12 Receivables Step Action 7 Click the OK button. 8 You will use the Submit Request page to run the Revenue Recognition program.

1 . Page 274 . 3 . . 1 Click the Submit button. 1 Click in the Operating Unit field. 1 Enter the desired information into the Operating Unit field. . 1 Enter the desired information into the Name field. 0 .Training Guide Oracle EBS R12 Receivables Step Action 9 Click in the Name field. Enter "Vision 2 Operations". Enter "Revenue Recognition".

or Press [Alt+N]. Procedure Page 275 . End of Procedure. You can make manual adjustments using the Revenue Accounting and Sales Credits page. you will manage revenue accounting using the Revenue Accounting and Sales Credits page. . You can also use the wizard to update expiration dates of existing revenue contingencies. Revenue Accounting uses the Revenue Accounting Management (RAM) wizard to guide you through the process of making and modifying revenue adjustments. In this topic.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the No button. Using Revenue Accounting Use the Revenue Accounting feature to quickly and easily adjust revenue and sales credits at the transaction or line level. 1 You have completed running the Revenue Recognition program using the Submit 5 Request page. 4 .

. Vision Operations (USA) link.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the vertical scrollbar. Page 276 . 5 Use the Find Transactions for Revenue Accounting page to enter the range of the . 3 Click the vertical scrollbar. 2 Click the Receivables. . 4 Click the Revenue Accounting link. transaction numbers for transactions assigned to bills receivable in the Transaction Numbers field. . .

or Press [Alt+O]. or Press [Alt+i]. Page 277 . . 8 Click in the High Transaction Numbers field. 1 Click the Find button. . 0 . .Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Transaction Numbers field. 7 Enter the desired information into the Transaction Numbers field. 9 Click the OK button. . Enter "10000".

Training Guide Oracle EBS R12 Receivables Step Action 1 Use the Transaction tab in the Revenue Accounting and Sales Credits page to make 1 adjustments in the revenue contingencies by clicking the Manage Revenue button. depending on how you want to manage the revenue. You can use the following criteria to optionally limit the lines that are affected by an adjustment or early acceptance: • Inventory item • Inventory category • Line number • Salesperson (limits the impacted lines for adjustments only) Step Action 1 Click the Manage Revenue button. . Page 278 . 2 . . 1 Manage Revenue Step 1 page enables you to schedule or unschedule revenue or 3 modify.

select All in the Name field. 1 Click in the Salespersons: Name field. or Press [Alt+N]. 1 Click the Next button. Page 279 . Enter "All". 7 . 6 . 8 . In Manage Revenue Step 2 page. 1 The criteria Salespersons limits the impacted lines for adjustments only. 5 . 1 Enter the desired information into the Salespersons: Name field.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Unschedule Revenue option. 4 .

2 . 1 . 2 Click the Line Number (J) option. or Press [Alt+N]. 2 In Manage Revenue Step 3 page. 2 Click in the Line Number field. 2 Enter the desired information into the Line Number field. 2 Click the Next button. 5 . or Press [Alt+N]. 2 The details of the transaction line displays in the Manage Revenue Step 4 page. 3 . Enter "1".Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Next button. select the line you want to adjust. 4 . 0 . 9 . Page 280 .

Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Finish button. 6 . or Press [Alt+i]. Page 281 .

End of Procedure. In this topic. . 7 . 2 You have completed managing revenue accounting using the Revenue Accounting 8 and Sales Credits page. Oracle Receivables removes the invoice or invoice line from further collectibility analysis. Unscheduing Revenue Use the Revenue Accounting Management (RAM) wizard to manually adjust revenue on an invoice or invoice line that is under collectibility analysis. When you move revenue on an invoice or invoice line from an unearned to earned revenue account.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Yes button. or Press [Alt+Y]. you will submit the unschedule revenue accounting for sales credit. or vice versa. The invoice is no longer subject to automatic revenue recognition. Page 282 .

. Vision Operations (USA) link. Click the vertical scrollbar. . . 5 Use the Find Transactions page to search for the transactions for which you want to . 4 Click the Revenue Accounting link. manage the revenue accounting information. . Page 283 .Training Guide Oracle EBS R12 Receivables Procedure Step Action 1 Begin by navigating to the Revenue Accounting page. 2 Click the Receivables. 3 Click the vertical scrollbar.

.Training Guide Oracle EBS R12 Receivables Step Action 6 Click in the Transaction Numbers field. 1 Click the Find button. or Press [Alt+O]. 0 . . . 9 Click the OK button. Page 284 . 8 Click in the High Transaction Numbers field. or Press [Alt+i]. . Enter "10000". 7 Enter the desired information into the Transaction Numbers field.

unschedule revenue.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Manage Revenue button. 1 Use the Manage Revenue page to modify revenue contingencies. and record acceptance. Page 285 . 2 schedule revenue. 1 . .

or Press [Alt+N]. 4 . 7 . 6 . 1 Enter the desired information into the Salespersons: Name field. 3 . Click in the Salespersons: Name field. 1 Click the Next button. Enter "All". . Page 286 . 1 Click the Next button.Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Unschedule Revenue option. 1 Select a name of the salesperson to restrict a revenue adjustment to the portion of 5 revenue that is credited to that particular salesperson.

0 . or Press [Alt+N]. 8 Click the Line Number (J) option. 2 Click the Next button. . 1 Select a specific item. 1 . 9 .Training Guide Oracle EBS R12 Receivables Step Action or Press [Alt+N]. or line number to limit the lines that are adjusted. 2 Enter the desired information into the Line Number field. item category. 1 Click in the Line Number field. Page 287 . Enter "1".

.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Finish button. 3 . 2 . 4 End of Procedure. Page 288 . or Press [Alt+i]. or Press [Alt+Y]. 2 You have submitted the unschedule revenue accounting for a sales credit. Step Action 2 Click the Yes button.

• View accounting lines and receivables. inquiries. viewing reports. you will be able to: • Open and close accounting periods. Opening and Closing Accounting Periods You have to Open and close accounting periods in your calendar to control the recording of accounting information for these periods. In this topic.Training Guide Oracle EBS R12 Receivables Accounting for Receivables Accounting for Receivables includes information on journal entries. you will open and close accounting periods. Procedure Page 289 . and account periods. • View subledger accounting reports. Upon completion of this lesson. Receivables lets you open future accounting periods while your current period is still open. • Use subledger accounting inquiries. Receivables also lets you reopen previously closed accounting periods and enter receivables activities without transferring transactions to the general ledger when you set your accounting periods to Future.

. and transaction entry are not allowed unless the accounting period is reopened. Oracle Receivables does not enable you to close a period that contains unposted items. Click the vertical scrollbar. Oracle Receivables verifies that there are no unposted items in this period. 2 Click the Open/Close Periods link. periods. posting. In a Closed period. .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Open/Close Accounting Periods page. In an Open accounting period. journal entry and posting are allowed. Page 290 . An accounting period can have an Open or Close status. journal entry. 3 Use the Opening and Closing Accounting Periods page to open or close accounting .

. In this topic. you can modify the accounting setup to create accounting for some events and not for others. option. Procedure Page 291 . You can query accounting events based on multiple selection criteria. 7 You have completed the Opening and Closing Accounting Periods procedure. Using Subledger Accounting Inquiries: Accounting Events An accounting event is a business event in Oracle Receivables that has accounting impact. . Enter the desired information into the Status field. . 5 The Status field enables you to select the Open/Close option for Accounting Periods .Training Guide Oracle EBS R12 Receivables Step Action 4 Click in the Status field. you will use subledger accounting inquiries for accounting events. Enter "Open". Not all business events have accounting impact. End of Procedure. 6 Click the Save button.

events and view them. Click the vertical scrollbar. . . 2 Click the Accounting Events link.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Accounting Events page. Page 292 . 3 The Accounting Events page enables you to execute a search for specific accounting .

0 . Page 293 . 5 Enter the desired information into the From Transaction Date field. 1 Click the View Journal Entries button. . Enter "01-Jan. Enter "31-Jan. 2005". 2005". 7 Enter the desired information into the To Transaction Date field. 9 Click the Show link. . 8 Click the Go button. 6 Click in the To Transaction Date field. . .Training Guide Oracle EBS R12 Receivables Step Action 4 Click in the From Transaction Date field.

Page 294 . Step Action 1 Click the View T-Account button. End of Procedure. . 2 . 1 You have completed Using Subledger Accounting Inquiries: Accounting Events 4 procedure. .Training Guide Oracle EBS R12 Receivables Step Action 1 The Journal Entry page enables you to view subledger journal header information for 1 the selected accounting event. 1 The T-Account page enables you to view journal entry information in a T-account 3 format. .

In this topic.Training Guide Oracle EBS R12 Receivables Using Subledger Accounting Inquiries: Journal Entries A manual subledger journal entry is not associated with a subledger transaction. . you will use subledger accounting inquiries using journal entries. When the manual subledger journal entry is complete. and creates the reporting currency journal entries if appropriate. Subledger Accounting assigns the appropriate sequence names. Click the vertical scrollbar. sequence numbers. 2 Click the Journal Entries link. . Page 295 . Procedure Step Action 1 Begin by navigating to the Subledger Journal Entries page.

Page 296 . 5 Enter the desired information into the Ledger field. Step Action 4 Click in the Ledger field. Enter "Vision Operations . 7 Enter the desired information into the From GL Date field. subledger journal entry headers in the results region. . Enter "01-Jan-2005". 8 Click in the To GL Date field. 6 Click in the From GL Date field. . (USA)".Training Guide Oracle EBS R12 Receivables Step Action 3 The Subledger Journal Entries page enables you to execute a search and view . . .

Page 297 . 1 Click the Go button. 1 View detailed header and line information by selecting the ledger link. Step Action 1 Click the Show link. 1 Click the Vision Operations (USA) link.Training Guide Oracle EBS R12 Receivables Step Action 9 Enter the desired information into the To GL Date field. 0 . . 2 . Enter "31-Jan-2005". .

Using Subledger Accounting Inquiries: Journal Entry Lines You can view subledger journal entry lines for a number of different documents or transactions by selecting the Subledger Journal Entry Lines menu option in the subledger accounting responsibility. you will use subledger accounting inquiries for journal entry lines. In this topic. End of Procedure.Training Guide Oracle EBS R12 Receivables Step Action 1 You have completed the Using Subledger Accounting Inquiries: Journal Entries 3 procedure. Procedure Page 298 . .

Click the vertical scrollbar. . 3 The Subledger Journal Entry Lines page enables you to execute a search and view . Page 299 . . Step Action 4 Click in the Ledger field. (USA)". subledger journal entry lines in the results region. 5 Enter the desired information into the Ledger field. .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Subledger Journal Entry Lines page. Enter "Vision Operations . 6 Click in the Natural Account Segment field. 2 Click the Journal Entry Lines link. .

0 . you will view subledger accounting reports. . 1 You have completed Using Subledger Accounting Entries: Journal Entry Lines 3 procedure. 1 By clicking the View Journal Entry button. End of Procedure. 9 Enter the desired information into the GL Date field. 1 Click the Go button. Procedure Page 300 . Account Analysis Report. Subledger Accounting provides the following reports: Journal Entries Report. 1 Click the View Journal Entry button.Training Guide Oracle EBS R12 Receivables Step Action 7 Enter the desired information into the Natural Account Segment field. . 1 . . Enter "4120". . Third Party Balances Report. Multiperiod Accounting Reports. 8 Click in the GL Date field. Create your own layouts and publish your reports using Oracle XML Publisher. Viewing Subledger Accounting Reports Oracle Subledger Accounting provides accounting reports for fiscal and internal control purposes. and Period Close Exceptions Report. you can view subledger journal entry 2 lines and header information for a selected journal entry line. Enter "01-Jan-2005". . In this topic.

Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Print Accounting Reports page. Click the vertical scrollbar. Page 301 . . 2 Click the Reports: Accounting link. .

. 4 Use the Print Accounting Reports page to define the accounting report parameters. Page 302 .Training Guide Oracle EBS R12 Receivables Step Action 3 Click the OK button. . or Press [Alt+O].

Training Guide Oracle EBS R12 Receivables Step Action 5 You have to select the accounting report that you want to run to review accounting . . or Press [Alt+O]. 8 The Parameters page displays the parameters for the AR: Journal Entries Report. information. . 6 Click the Name list item. or Press [Alt+O]. 7 Click the OK button. . 9 Click the OK button. . Page 303 . Click the Name button.

1 Click the No button. Page 304 . 0 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Submit button. Step Action 1 Click the View menu. or Press [Alt+m]. 1 . or Press [Alt+N]. or Press [Alt+V]. 2 .

3 . Page 305 . 4 . or Press [R]. or Press [Alt+i].Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Requests menu. Step Action 1 Click the Find button.

you will view accounting lines in receivables. 6 End of Procedure. Viewing Accounting Lines in Receivables When you query a invoice. payment. . In this topic.. debits equal credits). Procedure Page 306 . you can choose to view the detail accounting lines for the queried transaction in the form of a balanced accounting entry (i. 5 .e. 1 You have completed the Viewing Subledger Accounting Reports procedure. You can also choose to view the detail accounting as t-accounts.Training Guide Oracle EBS R12 Receivables Step Action 1 Click in the Request ID field. or adjustment in Oracle Receivables.

payment. or adjustment for . which you want to view accounting lines.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Transactions page. Page 307 . 2 The Transactions page enables you to query the invoice. . Click the Transactions: Transactions link.

Training Guide Oracle EBS R12 Receivables Step Action 3 [F11] enables you to query the accounting lines. Press [F11]. . Page 308 .

Enter "15921". . . . 5 Enter the desired information into the Reference field. Page 309 .Training Guide Oracle EBS R12 Receivables Step Action 4 Click in the Reference field. . 7 Enter the desired information into the Date field. Enter "01-Nov-2005". Press [Ctrl+F11]. 6 Click in the Date field. 8 [Ctrl+F11] displays the details of the queried transaction. .

1 Click the View Accounting menu. or Press [A]. or Press [Alt+T]. .Training Guide Oracle EBS R12 Receivables Step Action 9 Click the Tools menu. 0 . Page 310 .

Training Guide Oracle EBS R12 Receivables Step Action 1 Click the View Journal Entry button. Page 311 . 1 .

1 You have completed the Viewing Accounting Lines in Receivables procedure. 4 End of Procedure. Page 312 . 1 Click the Show Additional Information button. 2 . .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Show link. 3 .

• Search for and view settlement information. Searching and Viewing Settlement Batch Information You can view complete details of a settlement batch you have created in the Settlement Batch Details page. and voiding payments. authorization information. you will be able to: • Search for and view settlement batch information. • Submit offline transactions. Also. you will search for and view settlement batch information using the Funds Capture Process Home page.Training Guide Oracle EBS R12 Receivables Funds Capture Process Home Page Funds Capture Process Home Page includes information on searching for and viewing settlement batches. Upon completion of this lesson. You can search for a settlement batch and then access the settlement batch details. • Search for and view authorization information. • Create settlement batches. and credit information. Procedure Page 313 . settlement information. In this topic. submitting offline transactions. creating settlement batches. • Search for and view credit information.

You can select the operation type from the drop-down list and enter that operation's payment system order number (or settlement batch reference. 3 You will use the Funds Capture Process Home page to: . You can also use this page to search and view settlement batch information. • Respond to transactions or settlement batches that fail with temporary circumstantial system errors. Click the Funds Capture Process Manager link. 2 Click the Home link. such as individual transactions and settlement batches. • Navigate to subsidiary pages to research operations using the tab structure. 4 You can use the Search region in the Funds Capture Process Home page to quickly . • Initiate settlement batch creation and retrieve settlement batch clearing or acknowledgement. Page 314 . search for an operation. if searching for a settlement batch) in the field to the left of the Go button. . • Monitor funds capture operations. .Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Funds Capture Process Home page.

corresponding to the settlement batch that you want to view. . Page 315 . 7 Click the Submit button. 1 You have completed the Searching and Viewing Settlement Batch Information 0 procedure. 6 Click the Card Transactions list item. Click the Details button . Click the Monitor Requests link. 9 The Requests page will display the settlement batches. . .Training Guide Oracle EBS R12 Receivables Step Action 5 Click the Submit Settlement Batches list. . End of Procedure. . 8 Click the Monitor Requests link to view the results in the Requests page.

The Authorization Details page can also be reached through links on the Funds Capture Process Home page. Page 316 . and bank account validations. Click the Funds Capture Process Manager link. . Procedure Step Action 1 Navigate to the Funds Capture Process Home page. whether or not settlement is done as part of the authorization. you will search for and view authorizations using the Authorization page.Training Guide Oracle EBS R12 Receivables Searching and Viewing Authorization Information You can view credit card authorizations. debit card authorizations. You can search for an authorization and then drill down to the details page. In this topic. credit card authorization and settlements.

such as the From . you can conduct a search using the Simple Search or the . 3 In the Funds Capture Process Home page. select the Authorizations tab. Page 317 . Request Date and Status fields to run a query. . . 5 In the Authorizations page. Step Action 4 Click the Authorizations tab. . 6 Enter information using any of criteria in the Simple Search region.Training Guide Oracle EBS R12 Receivables Step Action 2 Click the Home link. Advanced Search options.

1 When you click the Go button. You can click the links displayed under the Payment System Order Number to drill down to the details. 9 Click the Status list. . .Training Guide Oracle EBS R12 Receivables Step Action 7 Click in the From Request Date field. 1 Click the Go button. 1 . 1 Click the Succeeded list item. 0 . Enter "22-Jan-2008". Page 318 . the search results display. . 2 . 8 Enter the desired information into the From Request Date field.

Searching and Viewing Settlement Information You can view complete information about a settlement using the Settlements page. 3 End of Procedure. In this topic. Procedure Page 319 . You can view the details of credit card settlements. debit card settlements.Training Guide Oracle EBS R12 Receivables Step Action 1 You have completed the Searching and Viewing Authorization Information procedure. and bank account transfers. You can access the Settlements page from the Funds Capture Process Home page. . you will search and view settlement information using the Funds Capture Process Home page.

• Initiate settlement batch creation and retrieve settlement batch clearing or acknowledgement.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Funds Capture Process Home page. such as individual transactions and settlement batches. • Respond to transactions or settlement batches that fail with temporary circumstantial system errors. • Monitor funds capture operations. . • Navigate to subsidiary pages to research operations using the tab structure. Page 320 . Click the Funds Capture Process Manager link. 3 You will use the Funds Capture Process Home page to: . 2 Click the Home link. . You can also use this page to access the Settlements page to search and view settlement information.

. . you can do a simple search for settlements and access the . . 7 Click the Succeeded list item. You can search for settlements by entering values in any of the fields in the Simple Search region. details. . Step Action 6 Click the Status list. 5 In the Settlements page. 8 Click the Go button. Page 321 .Training Guide Oracle EBS R12 Receivables Step Action 4 Click the Settlements tab.

1 You have completed the Searching and Viewing Settlement Information procedure. In this topic. 0 End of Procedure. Procedure Page 322 . The Credit pages are comprised of the Credit Search page and a Credit Details page. you will search and view credit information. The Settlements page displays the settlement information. The Payment Administrator can search for a credit and then drill down to the details page. stand-alone credits. and bank account transfer credits. This includes both credit card refunds. which are reversals of earlier settlements.Training Guide Oracle EBS R12 Receivables Step Action 9 You can access the details of each settlement by clicking the specific Payment Order . . Number link. Searching and Viewing Credit Information The Payment Administrator can view complete information about one or more credits.

. Step Action 3 Click the Go To Task . 2 Use the Oracle Payments Setup page to navigate to the Payees page for the Funds . 4 The Payees page enables you to conduct a search for all the listed payees. Additionally.Payees button. Page 323 . you can create new payees in this page. Click the Funds Capture Setup Admin link. . . Capture Setup task.Training Guide Oracle EBS R12 Receivables Step Action 1 Begin by navigating to the Oracle Payments Setup page.

Training Guide Oracle EBS R12 Receivables Step Action 5 Click the Go button. . Page 324 . 6 Click the Update button. .

It then groups these transactions into settlement batches Page 325 . 0 End of Procedure. 1 You have completed the Searching and Viewing Credit Information procedure. 8 Click the vertical scrollbar. .Training Guide Oracle EBS R12 Receivables Step Action 7 Click the Risk Formulas button. settlement. 9 Click the Update button. . and credit transactions intended for processor-model payment systems. . . This concurrent program finds pending authorization. Creating Settlement Batches You can use the Create Settlement Batches concurrent program to settle batches and submit them to the appropriate payment systems.

.Training Guide Oracle EBS R12 Receivables and submits them to the payment system using the appropriate transmission and security configurations. option in the Create and Submit Settlement Batches region. In this topic. Procedure Step Action 1 Begin by navigating to the Funds Capture Process Home page. Click the Funds Capture Process Manager link. Page 326 . 3 Use the Funds Capture Process Home page to create a settlement batch by selecting an . 2 Click the Home link. . you will create a settlement batch using the Funds Capture Process Home page.

. 5 Click the Bank Account Transactions list item. . 6 Click the Submit button. . . Offline transactions are typically batched for processor model payment systems. 8 You have completed the Creating Settlement Batches procedure. you will be assigned the concurrent request ID. Submitting Offline Transactions The Submit Offline Transactions concurrent program is used to submit offline non-batch transactions to the intended gateway payment system. . 7 When you click the Submit button. but not for gateways. End of Procedure. Page 327 .Training Guide Oracle EBS R12 Receivables Step Action 4 Click the Submit Settlement Batches list.

Page 328 . 3 The Funds Capture Process Home page enables you to run the submit Funds Capture . .Training Guide Oracle EBS R12 Receivables In this topic. Click the Funds Capture Process Manager link. 2 Click the Home link. Procedure Step Action 1 Begin by navigating to the Funds Capture Process Home page. . you will submit offline transactions. Concurrent Program to submit offline transactions.

Page 329 .Training Guide Oracle EBS R12 Receivables Step Action 4 Click the Submit Offline Operations link. .

. . 6 Use the Schedule Request page to enter the name of the request you want to run. Enter "Submit Offline .Training Guide Oracle EBS R12 Receivables Step Action 5 Click in the Request Name field. 7 Enter the desired information into the Request Name field. Trxn". 8 Click the Next button. Page 330 . .

1 Click the Next button. Enter "Credit Card". 1 The Schedule region displays the entire schedule to run the relevant request. Page 331 . You can modify the default schedule here.Training Guide Oracle EBS R12 Receivables Step Action 9 Enter the name of the instrument for which you want to submit offline transaction. 1 . . 0 . Enter the desired information into the Instrument Type field.

2 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Next button. Page 332 .

1 In the Printing step. you will select how you want to view the output information. 3 . Page 333 . 4 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Next button.

Page 334 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Next button. 5 .

6 .Training Guide Oracle EBS R12 Receivables Step Action 1 Click the Submit button. 1 You have completed the Submitting Offline Transactions procedure. Page 335 . 7 End of Procedure. .

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