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ORGANISATION STUDY

All the students of MBA & MIB completing the second semester are to take up a one month of ORGANISATION STUDY in an organisation of their choice. The objectives of the study are: i. To familiarize the students with a business organisation. ii. To familiarize them with the different departments in the organisation and their functioning. iii. To enable the students to understand how the key business processes are carried out in organisation. iv. Understand how information is used in organisation for decision making at various levels and v. To relate theory with practice. The above are required so that they better understand the area wise subjects taught in their Business Management Programme. This should also prepare the students with enough understanding about business organisation to enable them to locate problems to be solved as Final Year Project later in their course. Please keep in mind fact that this is NOT intended to be a problem-solving project, which has to be done in the final year. Please bear in mind that processes and functions are your focus and not data from various departments, which should only be used to help you understand the organisation. Care to be taken when choosing the organisation Try and choose an organisation where you will be able to see: Operations & Systems, Accounts & Finance, Personnel & HR, Marketing Functions and their interactions with each other The organisation chosen need not be very large, but should have all the above functional areas for you to study. This study is focused on principles and techniques in use and not on data and information i.e. to gain first hand knowledge about how an organisation is being run. How to go about the work a) Have an organisation coordinator/guide in the organisation. Visit the organisation and have a walk through and to identify and acquaint themselves with the different departments. b) Make the organisation chart for the organisation and try to understand the functions of the managers/officers and supervisors in the different departments Record these observations of yours and clarify with your supervisor to check if the same is correct. c) Identify the key functions of each department and try to understand how it is carried out (the process) For e.g. Materials department having the purchase function. Process could be collect intends, check intends find suppliers, get quotes, decide whom to purchase from, prepare and issue purchase orders, follow up till delivery is got. d) Try and interact with personnel and customers (both external & internal) users, to find if there are problems with the processes. Make record of your findings.
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e) Find how the following are done in the organisation i. New product development ii. Marketing - Promotion - Sale - locating customers - Qualifying customers - Contacting customer and making sales - Order filling - Payment collection iii Operations/Manufacturing The operations/ Manufacturing process Raw materials and conversion Procurement Sores Production planning and control Quality control Accounting and Finance - Accounting systems adopted - Source & application of funds - Management of payables and receivables - Costing system - Pricing system - Budgeting and budgetary control Financial analysis of a few previous years statements of accounts Personnel & HR - Recruiting - Induction - Training types & where used (process of training) - IR Scenario - Grievances & Grievances handling - Discipline - Separation Study the extent of use of information technology in different departments and also try and ascertain the possibility of its use wherever the use is currently less. Do a SWOT analysis for the organisation. Evaluation On return to SMS each students will be required to make a presentation of the study and will also have to submit a written report, which will be used for evaluation. Please also make it a point to send a joining report (By the organisation Guide/Co-ordinator) from the organisation within a week of your reporting for the study. Please mark your attendance daily with the organisation Guide. The school shall also contact the organisation guide to receive a confidential feedback report about each student at the end of the project.

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SCHOOL OF MANAGEMENT STUDIES


ORGANISATION STUDY
Time Schedule Date of starting the organisation study Date of completion of organisation study : Date of submitting joining letter to the Supervising teacher in the School Date of submission of first copy of report to the supervising teacher in the School : Latest by 05.06.2012

Latest by 04.07.2012 : Latest by 15.06.2012

Latest by 15.07.2012

Note: The duration of the organization should be for minimum of 30 days (including intervening Sundays and Holidays)

Co-ordinator

Conduct of Viva based on organisation study


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First week of August 2009

Date of submission of final copy of report

14.08.2009

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