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Sample formal letter:

October 2, 2002

Mr. Alex Martinez EWED Foundation 55 Temple Place Boston, MA 02111 Dear Mr. Martinez: I am a student at Carter Middle School, and I want to help your organization. In our computer technology class, our teacher explained that our old computers can be recycled through organizations like the Education Development Foundation to help developing countries keep up with technology. I am in charge of a class project to organize the schools in our district so that we can begin a computer recycling program. Would you please send me any information you think I might need to begin this project? Please let me know how I can make arrangements for these systems to help the underprivileged schools group. Sincerely,

Steve Rice jsg

address. Date. My dear Father, I received your kind letter the other day. My monthly tests are just over and we are closing for autumn break next week. I wish very much to be with you all during the holidays but our school has arranged an educational tour to some of the historical places of Rajasthan and I do not want to miss the opportunity. The duration of the tour is ten days. The school has agreed to meet fifty percent of the expenses and 25 percent will be paid by the State Government. We shall have to pay the balance which roughly comes to Rs. 250 per head. Two senior teachers are also accompanying the party. They will explain to us whatever we see and, therefore, the tour is expected to be of great educational value. I shall, therefore, request you to allow me to join the trip. Please intimate your acceptance by return of mail. Please rest assured I shall take the earliest opportunity to visit you all. With regards to you and dear mother, Yours affectionately, Name. Friendly letter:

heading

salutation

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body - often more than 1 paragraph

conclusion

closing

signature

Official letter:
Your address July 16, 2004 Bank Manager (find out the name) Bank Address Dear Mr./Ms. Bank Manager: The purpose of this letter is to inform you that I am closing my bank account account numbers are as follows: 123456-789 (savings) 987654-321 (checking) I have withdrawn all funds from all my accounts and have no outstanding checks. Should you have any questions, I can be reached at my above address or by e-mail at guest@myaddress.com. Thank you very much for your cooperation. Yours truly, Ms. Guest Guest. at this branch. My

Bussiness letters:
Trent Chang 56 Somerset Lane Kai Tak, Kowloon Hong Kong

April 21, 2001

Marketing Director Dymon Publications 2201 South Maple Street Salt Lake City, UT 84797 U.S.A. Dear Sir/Madam, I would like to order ten (10) copies of the book, Touchy Situations: A Conversation Text for ESL Students. I recently came across this book at a local teachers' conference and was very impressed by its format and contents. Could you please send the books by express mail? I need them for class next Monday. Also, would you mind sending your latest catalog or brochure? Thank you for your prompt attention. I look forward to hearing from you soon. Best regards,

Trent Chang

To, Fred Nicholson W-90, first floor Markson tower New York Respected Mr. Fred Subject: To place an order for products produced by your business organisation

We are really pleased to inform you that we have considered your business request and are willing to correspond with you by placing an order of suitings and shirtings with you. Your brand called Paul clothing line is not only reputed but is also highly popular among people and we wish to make use of that for our benefit. The order we are willing to place is as follows: Suiting cloth: 1000m Shirting cloth: 1000m The colours we wish to order are as follows: black, blue and brown in equal quantities. We wish to receive the delivery as soon as possible and if any cloth material is defected, then it will be returned as it is. For further details, please feel free to contact us on 47309340448. Thanking you Bill Timothy

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