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Junior Philippine Institute of Accountants AMA Computer University Santa Cruz, Laguna

Preamble

2012 Constitution and By-Laws


We, the members of the Junior Philippine Institute of Accountants - AMA Computer College, Sta. Cruz,

Article I
Article I

General Provisions
General Provisions

Laguna, realizing the need for an organization to serve as a medium of expression of an ideal aspiration, to promote and promote and protect the welfare and interests of Accountancy students as well as the society to assert a dynamic and responsible student and to strengthen the common tie that binds, do hereby ordain and promulgate this Constitution and By-Laws.

Section 1. The organization shall be known as Junior Philippine Institute of Accountants AMA Computer University Chapter herein referred to as JPIA AMACUSTX. Section 2. JPIA AMACUSTX is the organization of Accountancy students in AMA Computer University Santa Cruz, Laguna. Section 3. JPIA AMACUSTX is duly-accredited local chapter of Region IV council of Junior Philippine Institute of Accountants.

Section 4. Section 5.

Chapter shall mean JPIA AMACUSTX. Chapter shall mean one school year.

Article II

Objectives of the JPIA AMACUSTX Chapter

Article I Section 6. Section 7.

General Provisions The assembly of the Chapter shall mean a gathering. STANCOM shall mean Standing Committees.

Section 8. Majority shall mean fifty percent plus one of an assembly with an even number of population. In case it is odd, it shall be a half number greater than its median. The Chapter aims for: Section 1. Fellowship and solidarity to establish unity and harmonious relationship among JPIAns.

Section 2. Academic excellence adopt measures necessary to foster educational advancement in the field of accountancy through: a. Seminars, symposia, workshops, conference ,congress, and conventions; b. Interscholastic functions; and

Article III

Rights, Responsibilities and Duties of Members

Article III Rights, Responsibilities and Duties of Members c. Other academic services to the members. Article I General Provisions Section 3. Socio-civic and cultural consciousness among JPIAns through social, economic, and cultural development projects. Section 4. Moral Integrity - to promote and uphold moral values beneficial to the interest of the accounting profession, to oneself and others.

Section 1. privileges:

The members of this constitution of this Chapter shall have the following rights and

a. The right to participate in the discussion in all assemblies of the Chapter; b. The right to vote on issues regarding the activities and endeavors of the Chapter and to question matters which may arise therein; and c. The right to inspect the records and financial reports of the Chapter at any reasonable time. Section 2. The member of the Chapter shall individually or collectively have the right to be informed of any project and/or activity of the Chapter and shall have the responsibility to participate in such undertaking. Section 3. The members of this Chapter shall have the following expressed duties and obligations:

a. The duty to comply with the provisions of this Constitution and By-Laws and other rules that may be promulgated by the Executive Board and maybe agreed upon by the Chapter. b. The duty to attend meetings whether general or special. c. The duty to pay the membership fee and such other fees that maybe deemed appropriate by the Executive Board in accordance with the Constitution. d. The duty to comply with any other requirements of the Chapter set by The Executive Board. Section 4. Proceedings. No member shall subject to remedies and sanctions without just cause and due process. a. The Executive Board shall summon the offender through a letter to appear before the Executive Board. The member shall be given reasonable length of time to appear after such notification was received. In case appearance is improbable, the offender may otherwise express the defense through a letter. It must be addressed to the Chapter President and must be received within a reasonable length of time. b. Ten (10) days after appearance of the offender or the receipt of the defense letter, the Executive Board render its decision accordingly with the remedies and sanctions set forth in this article. c. The decision of the Executive Board shall take effect immediately. A letter notifying the offender of the decision shall be sent. d. The decision of the Executive Board shall be final. Section 5. the following: a. b. c. d. Remedies and sanctions. Violation of the duties shall meant the enforcement of any of

Full compliance of the duty. Provisionary membership. Suspension. Other such remedies and sanctions deemed appropriate by the Executive Board in accordance with this Constitution.

Article IV

The Assembly

Article I

General Provisions

Article V

The Executive Board

Article I General Provisions Section 1. There shall be assembly at least once a month, the time and date of which shall be fixed of the Executive Board. Section 2. Section 1. Chapter. Notice of the assembly shall be posted at least 3 days before the assembly. The Executive Board shall be the principal governing body of the JPIA AMACUSTX

Section 2. The general management of the Chapter and its business transactions shall be exercised by the Executive Board. Section 3. The Executive Board shall hold office for one Chapter year or until their successors have been duly elected. Section 4. The Executive Board shall be composed of the Executive Officers.

Section 5. The Executive Board shall have the power to choose the members from each STANCOMs of the Chapter. Section 6. Regular meeting. The Executive Board shall hold regular meeting at least twice a month on such time, place and date as may be agreed upon. Section 7. Special meeting. Special meeting of the Executive Board shall be called at anytime by the President or by a written request of the majority of the Executive Board and shall be held at such place and time as maybe agreed upon. Section 8. Notice of the Meeting. Whenever a regular or special meeting is to be held, the President shall direct the Secretary-General to notify the members of the Executive Board. A notice of any special meeting state the date, time and place whereof and the purposes for which it is called.

Section 9. Quorum. A quorum at any meeting of the Executive Board shall consist of the majority of its members. Unless there be no quorum, no business may be transacted. A majority of quorum shall decide in every question or matters submitted to the Executive Board at any such meeting. Section 10. Presiding Officer. The President in his absence or incapacity, the Executive Vice President, shall preside over all meetings of the Executive Board. Section 11. Authority. In general, the Executive Board shall safeguard all properties, interests, businesses and transactions of the Chapter with full authority to manage, direct and supervise the same under its collective responsibility which include but is not limited to the following: a. To create committees and to prescribe from time to time their duties and authorities; b. To study, devise and adopt policies, criteria and guidelines as may be necessary and convenient to carry out effectuate and implement in the most effective and economical manner, the purposes and objectives of the Chapter; c. The authority to suspend or impeach any officer while sitting en banc by a majority vote of the Executive Board; and

Article VI

The Executive Officers

Article I General Provisions d. The authority to Impose sanctions under each grounds and proceedings this Constitution provides.

Section 1. a. b. c. d. e. f. g. h. i.

Composition. The following shall be the Executive Officers of JPIA-AMACUSTX Chapter. President Executive Vice President Vice President for Academics Vice President for Non-Academics Vice President for Membership Vice President for Finance Vice President for Communication Vice President for Audit Secretary-General

j.

Section 2. Term of Officers. All Executive Officers shall hold office for a term of one chapter year starting from the time of proclamation or appointment or until such time the successors have been duly qualified.

Article VII

Authorities and Duties of the Executive Officers

Article I General Provisions Section 1. The President shall be the Chief Executive Officer of the Executive Board of the Chapter. Aside from those which have been assigned the Executive Board, his authorities and duties shall include the following: a. To take active supervision and control over the properties, interest, businesses and affairs of the Chapter; b. To preside in all meetings of the Executive Board and an assembly; c. To supervise, direct and control subordinate officers in the discharge of their duties and authorities; d. To lead the members in carrying out the activities and objectives of the Chapter and enforce the provisions of this Constitution and By-Laws, and all the rules and regulations enacted in an assembly; e. To delegate to any officers any office authorities and duties whenever in his judgment such delegation is expedient and practicable; f. To authorize expenditures necessary in carrying out the Chapters activities and programs; g. To render annual report of the Chapters activities for internal and external users; h. To act as one of the signatories in all cash disbursement from the bank account accredited by the Chapter; i. To act as the chairperson of the Grievance and Chapter Service Committee; and j. To perform other duties inherent to the position. Section 2. The Executive Vice President shall have the authorities and duties that include the following aside from those assigned by the Executive Board: a. Assist the President in all matter where his assistance is required; b. To perform and discharge the powers and duties of the President in the latters absence or inability; c. To perform other duties inherent to the position. Section 3. The Vice President for Academics shall have the authorities and duties that include the following aside from those assigned by the Executive Board: a. To supervise the implementation of academics projects of the Chapter;

b. To act as a chairperson of Education and Research Committee; c. To perform other duties inherent to the position. Section 4. The Vice President for Non-Academics shall have the authorities and duties that include the following aside from those assigned by the Executive Board: a. To supervise and execute the complimentary role of curricular and extra-curricular activities by integrating and coordinating cultural, spiritual, and sports activities and incorporate these in the general activities of the Chapter; b. To coordinate with other institutions, agencies or organization necessary for the nonacademic programs of the Chapter; c. To act as a chairperson of the Culture and Sports Committee; and d. To perform other duties inherent to the position. Section 5. The Vice President for Membership shall have the authorities and duties that include the following aside from those assigned by the Executive Board: a. To keep a complete and up to date list of name of all accredited members and their directories; b. To recruit the JPIA-AMACUSTX to those who are not yet members of the Chapter; c. To monitor the attendance, performance and degree of participation of members in Chapter meetings and functions for evaluation purposes; d. To act as the chairperson of the Membership Committee; and to perform other duties inherent to the position. Section 6. The Vice President for Finance shall have the authorities and duties that include the following aside from those assigned by the Executive Board: a. b. c. d. e. f. To authorize together with the President the use of funds and properties; To handle and safeguard all funds and properties; To keep all original documents pertaining to cash receipts and disbursements; To prepare the financial statements; To act as a chairperson of the Finance Committee; and To perform other duties inherent to the position.

Section 7. The Vice President for Communications shall have the authorities and duties that include the following aside from those assigned by the Executive Board: a. To disseminate information within the Chapter and to serve the as liaison officer of JPIAAMACUSTX Chapter; b. To act as the chairperson of the Public Relations and Communications Committee; and c. To perform other duties inherent in the position. Section 8. The Vice President for Audit shall have the authorities and duties that include the following aside from those assigned by the Executive Board:

a. To monitor all receipts and disbursements of the Chapter every month; b. To audit the financial statements prepared by the Vice President for Finance; c. To render a reasonable assurance as to the fairness of the financial statements under audit. In any case the Auditor cannot attest to the fair presentations, the reasons shall be stated in the Auditors report; d. To act as a chairperson of the Audit Committee; e. To perform other duties inherent to the position. Section 9. The Secretary General shall have the following authorities and duties that include the following aside from those assigned by the Executive Board: a. To keep accurate minutes of all meetings of the Executive Board; b. To disseminate all notices required by to be given by this Constitution and Buy-Laws; c. To be the custodian of all records, documents and papers of the Chapter and to certify all records of the Chapter noted by the President; d. To coordinate with the STANCOMs chairperson for record keeping purposes; e. To submit to the Regional Council the Progress report of the Chapter; and f. To perform other duties inherent to the position. Section 10. To outgoing Executive Officers shall have the duty to efficiently turnover all pertinent records of the Chapter within fifteen (15) days after the proclamation of the new set of officers.

Article VIII

Committees

Article I General Provisions Section 1. The following shall be the Standing Committees referred to as STANCOMs with their respective Executive Officers as chairpersons: a. b. c. d. e. f. g. Grievance and Chapter Service President Education and Research Vice President for Academics Culture and Sports Vice President for Non-Academics Membership Vice President for Membership Finance Vice President for Finance Public Relations and Communications Vice President for Communications Audit Vice President for Audit

Section 2. The STANCOM shall make committee suggestions and recommendations to the Executive Board for deliberations and shall implement the latters final decision. Section 3. Authorities and duties of a committee chairperson are:

a. To ensure the proper implementation of their respective activities; b. To preside over all meetings of their respective committees; c. To report to the Executive Board for proper coordination. Section 4. Functions of the STANCOMs are:

a. Grievance and Chapter Service 1. To address all the grievance from the members directly to the President or to the Executive Board for immediate action; 2. To respond to the specialized needs of members; and 3. To perform each other functions as maybe assigned by the Executive Board. b. Education and Research 1. To organize and coordinate academic activities and projects with regards to current events and issues in the accounting profession; and 2. To perform such other functions as maybe assigned by the Executive Board. c. Culture and Sports 1. To plan and coordinate activities for the development of social, physical and cultural awareness of the members; and 2. To perform such other functions as maybe assigned by the Executive Board. d. Public Relations and Communications 1. To inform the members about the activities of the Chapter; 2. To be responsible for the release of all publicity, advertisement and promotion of an activity and/or function of the Chapter; and 3. To perform such other functions as maybe assigned by the Executive Board. e. Membership 1. To keep a complete list of directories of members of the Chapter; 2. To issue notices of a regular and special meetings of the Chapter; 3. To recruit other accountancy students which are not yet members of the Chapter; 4. To handle the application procedures of new members; 5. To monitor the attendance, performance and degree of participation of members in the Chapter meetings and functions; and 6. To perform such other functions as maybe assigned by the Executive Board. f. Finance 1. To devise effective method of generating funds for the Chapter; 2. To be responsible to the other committees regarding financial matters; 3. To be responsible for the recording of the collections and disbursements of the Chapter; 4. To print hand-outs, minutes of the meetings, financial reports and annual reports; and 5. To perform such other functions as maybe assigned by the Executive Board. g. Audit 1. To devise effective procedures on auditing financial statements;

2. To assist the Vice President for Finance in carrying out his duties and obligations; and 3. To perform such other functions as maybe assigned by the Executive Board. Section 5. Committees maybe created by the Executive Board as maybe deemed necessary, proper and convenient for the Interest of the Chapter; defying authorities and duties and delegating such as may lawfully be delegated. Its duration shall be under the direction of the Executive Board.

Article IX

Vacancies

Article I General Provisions Section 1. Vacancies in the Executive Board by reason of incapacity, resignation, impeachment or death shall be called upon by the decision made through a majority vote in the assembly called for such purpose. In case of any vacancies in the Executive Office, there shall be an assembly following the special election set forth in the Section 5 and 6 of Article XI. In case failure of election, in special provision regarding such shall be followed set forth in Section 6 of Article XI. Section 2. Vacancies by Resignation. Any officer with valid reason or cause may resign from office in the chapter by a written notice submitted in the Executive Board. If fixed date for a resignation is indicated, such shall not be effective until acted by the Executive Board from the receipt of due officers notice of resignation. Section 3. Vacancies by Impeachment any

a. Any elected or appointed officer shall be removed for a just cause and due process on of the following grounds: 1. Gross violation of this Constitution and By-Laws internal rules and regulations of the Chapter; 2. Grave abuse of authority; 3. Immoral Acts; 4. Gross negligence of duties and responsibilities; 5. Gross insubordination; 6. Guilt of acts involving moral turpitude; and

7. Failure to enroll in the semester during his term. b. The following procedures shall be observed for impeachment: 1. A letter of complaint shall be filed by any member to the Executive Officer. 2. The Executive officers shall consider the complaint and notify the correspondent of the schedule of appearance, the Executive Officers should issue its decision. 3. Within ten (10) days after the appearance, the Executive Officers should issue its decision. 4. Within ten (10) days after the issuance of the decision, the defendant may file his/her appeal before the Executive Board 5. The Executive Board shall calendar the appeal before its presence immediately after the request. 6. Ten (10) days after the appeal, the Executive Board sitting en banc, by a majority vote of its members, excluding the officer(s) in question, as the case maybe, shall issue its decision. The decision shall be final and not subject for appeal. Section 4. Vacancies due to failure of elections: a. In case of any candidate who failed the required number of votes in order for him to be elected, a special election shall be called upon. b. In case there are no candidates, a special election is deemed necessary. Section 5. The resigned or impeachment officer shall have the duty to efficiently shall have the duty to efficiently turn over all pertinent records of the chapter within thirty (30) days after proclamation of new set of officers.

Article X
Article I

Fund
General Provisions

Section 1. The fund shall emanate from the membership fee of the members and inflows from all other fund arising activities not contrary to public laws, morals and customs. Section 2. The chapter shall have and maintain a chapter year budget only approved by the Executive Board.

Section 3. The collection of the fund shall be imposed during the yearly renewal of the memberships on or before the end of the first month of the chapter year. Section 4. The fund shall be deposited in a bank of good repute and wherein the signatories shall be the President and the vice-President for Finance. The passbook must be for safekeeping of the VicePresident for Finance. Section 5. Withdrawals shall only be allowed through the authorization and signatures of the President and Vice-president for Finance and shall be appropriated for legitimate purposes only. Section 6. The chapter shall retained a specified amount of fund as maybe agreed upon by the Executive Board at the beginning of the year for the sole purpose of helping the succeeding Executive Board.

Article XI

Election

Section 1. Commission on Election. There shall be a Commission on Election referred to as the COMELEC. It shall supervise and conduct the electoral process of the officers the Executive Board. Section 2. Power and Duties of COMELEC. It shall be the duty of COMELEC to conduct the election in an efficient and effective manner. Such election shall be based on established procedures duly promulgated by them and for which the same shall be announced by the COMELEC at least one (1) month prior to the date of election day. All acquisitions and conflicts arising from and regarding the election as well as the results thereof; when ruled by the COMELEC, shall be final and binding upon all. Section 3. Membership and tenure of office. The COMELEC shall be appointed by the Executive Board and shall be compose of five (5) commissioners. The appointment of the commissioner that will compose the COMELEC shall be done on the month of April before the Chapter year end. Consequently, they shall hold office for a term of one (1) year commencing from the date and time of appointment. The chairperson of the COMELEC shall be appointed be Executive Board from among the commissioners. They shall hold office for a term of one (1) year from the date of appointment. Application for membership[ to the COMELEC shall be subject to the following qualification and eligibility requirements: a) b) He must be a bonafide member of JPIA_AMACC Santa Cruz, Laguna; and He must attend the assembly called for such purpose.

Section 4. Date, Time and Place. The COMELEC shall decide the date, time, and place of election of officer for the Executive Office. Section 5. Section 6. election. Special Election. Special election shall be called upon in cases stated in Article IX. The COMELEC shall be given the power to design procedures concerning special

Section 7. Disqualification of Candidates for the Executive Board. Eligible candidates to any position in the Executive Office shall be disqualified from being declared elected or from assuming said position. If so declared elected, in the event that he influence such decision directly or indirectly. The same shall be determined by the COMELEC whose decision shall be final and being binding upon all. Section 8. terms. No officer of the Executive Board shall occupy the same position for two (20 successive

Section 9. The candidates in the election who garnered the highest number of votes cast in the assembly called for such purpose shall be declared the winners.

Article XII

Amendments or Revision

Section 1. Any amendments to or revisions of this Constitution and By-Laws maybe proposed by any member upon a written request of each member, stating the reasons thereto. Section 2. The request shall be considered by the Executive Board for the purpose of discussion of further deliberation and to facilitate the amending or revising of the same. Section 3. Proposed amendments to or revisions of this constitution and by-laws shall be approved by the majority of the Executive Board. Section 4. Proposed amendments to or revisions shall be valid and shall form an integral part of this Constitution and By-Laws and when presented and ratified by the majority of members present in an assembly called for such purpose. Section 5. ratification. Section 6. ratification There shall be no amendments to this Constitution and By-Laws three (3) years from

There shall be no revision of this Constitution and By-Laws five(5) years from its