Rate Index Appeal

List and count the students who will be included in the calculation of the school’s participation rate index using a spreadsheet software application such as Excel or Lotus 1-2-3. The final printed spreadsheet must be sent to the Department. Column 1:

On Row 6 and below, include the following data for each student who is included in the school’s participation rate index.

The spreadsheet should be printed on 8 ½” x 11” paper in a landscape (horizontal) layout. A sample spreadsheet follows these instructions.

Header: Column 2: Column 3: Enter the student’s name. Enter MM/DD/CCYY (month, day, year) to identify the student’s beginning enrollment date and ending enrollment date. Enter FFEL or DL if the student received an FFEL Program loan (FFEL) or a Direct Loan Program loan (DL) for a loan period that overlaps with any part of the selected 12-month period. Leave blank if the student did not receive a loan or the loan period does not overlap with any part of the 12-month period. If any part of the loan period falls within the selected 12-month period, the borrower must be identified and counted as having received a loan during the selected period. These are the borrowers that will be included in the numerator of the participation rate index.

Enter Participation Rate Index Appeal based on the FY [insert year] Official Cohort Default Rate in the center of the header area. In the left-hand area, enter the school’s name, the school’s OPE ID number, the school’s applicable cohort default rate, and the school’s selected 12-month period.

Enter the student’s Social Security number (SSN) using hyphens to separate the numbers (for example, 000-00-0000) for all of the regular students enrolled on at least a half-time basis during any part of the selected 12-month period. (No student will be counted more than once in the calculation.) These are the students that will be counted in the denominator of the participation rate index.

Footer: Column 4:

Enter the date the spreadsheet was prepared in the left side of the footer area. Set up automatic pagination in the right side of the footer area so that the specific page number and the total number of pages show on each page, for example: Page 1 of 10.

Sort:

The students listed on the spreadsheet should be sorted by the student’s Social Security number OR by the student’s last name, followed by first name.

Participation Rate Index Appeal SPREADSHEET INSTRUCTIONS

On Rows 1, 2, 3, and 4, use the draw tool to draw a rectangle covering lines A1 to E4. Using the text-box tool, draw another box for Box A information. In this box, enter the school’s applicable cohort default rate, the number of students who received FFEL Program and/or Direct Loan Program loans (the numerator of the participation rate index listed in Column 4), the number of regular students (the denominator of the participation rate index listed in Column 1), and the school’s participation rate index. Column 5:

If a loan was received, enter MM/DD/CCYY to identify the beginning date and ending date of the loan period. If Column 4 is not filled out, leave this column blank.

Information for Schools on Adjustments and Appeal

FY 1998 Official Cohort Default Rate Gu

On Row 5, enter exactly the same column names in exactly the same order as listed on the sample spreadsheet.

If the borrower has more than one loan, list the loan periods associated with each loan. However, the borrower is only counted once in the calculation.

FY 1998 Official Cohort Default Rate Guide

School Name: Welding School OPE ID Number: 000050 Cohort Default Rate: FY 1998 Official CDR = 25.0% 12-Month Period: 4/2/1996–4/1/1997

Participation Rate Index Appeal based on the FY 1998 Official Cohort Default Rate

Note: This is a sample spreadsheet. See instructions on the previous page.

Information for Schools on Adjustments and Appeals

Box A Applicable Cohort Default Rate No. of Borrowers Receiving FFEL/DL loans (reported in column 4) No. of Regular Students (listed in column 1) Participation Rate Index 25.0% 26 200 0.0325

1. Student's Name Direct Loan Program loan (DL) (from MM/DD/CCYY to MM/DD/CCYY)
(FFEL or DL)

2. Student's enrollment dates FFEL Program loan (FFEL) and/or

3. Student's

4. If borrower received an

5. Beginning dates and ending dates of loan periods for FFEL Program and/or Direct Loan Program loans, if received

SSN

during any part of the 12-month period, enter the type of loan received (from MM/DD/CCYY to MM/DD/CCYY)

111-11-1111 John Doe 6/16/1996-10/3/1997

Jane Smith

3/15/1996-3/10/1997

FFEL

9/30/1996-3/10/1997

Sample Participation Rate Index Appeal SPREADSHEET

222-22-2222

Participation Rate Index Appeal

11/10/2000

[send to U.S. Department of Education's Default Management Division at the address located on page 244.]

Page 1 of 1

Page 249

Participation Rate Index Appeal

Information for Schools on Adjustments and Appeals

Sample Participation Rate Index Appeal LETTER

Welding School
1234 Wedgewood Lane Leonardtown, Wisconsin 12345-6789 (123) 456-7890

Sample Letter
October 10, 2000 U.S. Department of Education Default Management Division Attn: Participation Rate Index Appeal Portals Building, Room 6300 400 Maryland Avenue, SW Washington, DC 20202-5353 Subject: OPE ID#: 000050

Participation Rate Index Appeal based on FY 1998 Official Cohort Default Rate

Dear Default Management Division: Welding School, OPE ID# 000050, is submitting its participation rate index appeal based on its FY 1998 official cohort default rate. I, the undersigned, certify under penalty of perjury, that our participation rate index is 0.0325 based on a 12-month period that began on April 2, 1996 and ended on April 1, 1997. I certify that all information submitted in support of this participation rate index appeal is true and correct. Welding School is submitting its participation rate index appeal at this time; however, the school has also timely submitted an uncorrected data adjustment. Please see the enclosed spreadsheet. Thank you for your consideration. Sincerely,

Larry Travis, President Enclosure

Page 250

FY 1998 Official Cohort Default Rate Guide

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