Water Treatment Plant virtual Tour Booklet

The Water Demand Regulatory ArrangementCEWaR team within the unit within the former Department of Energy and Water Supply (DEWS)vironment has developed this resource to assist Water Service Providers (WSP) across Queensland educate their water users on the water treatment process. This includes drinking water treatment and wastewater treatment using Microsoft PowerPoint. This resource provides generic information that could be adapted to suit their local environment. It consists of a PowerPoint template that contains a wealth of information on the water treatment process. This information could not possibly be customised to each WSO but doing so would increase the value of the presentation considerably. Hence, this booklet and a series of videos have been produced to assist those wanting to create a custom PowerPoint presentation for their water users. , Resources and Mines was instrumental in a range of educational programs from schools through to industry that have had a significant impact on Queenslanders. Not least the water usage of south East Queenslanders as the CEWaR team was able to educate the population and halve water consumption rapidly as Queensland faced an unprecedented drought. This project was started there and the unit should be credited for its hard work. One of these projects focusses on providing Water Service Organisations in Queensland with generic information that could be adapted to suit their local environment. The project aims to increase WSOs ability to educate their water users on the water treatment process, including drinking water treatment and wastewater treatment using Microsoft PowerPoint. WSOs have been provided with a PowerPoint template that contains a wealth of information on the water treatment process. This information could not possibly be customised to each WSO but doing so would increase the value of the presentation considerably. Hence, this booklet and a series of videos have been produced to assist those wanting to create a custom PowerPoint presentation for their water users. The video series gives considerable detail to the steps required in each skill and you can see the actions occurring on screen with the commentary. This booklet aims to outline the steps and provided written instructions for those who prefer to have a book in their hand. Using the video and booklet resources together will yield the best results.

Water Demand Regulatory Arrangements, Department of Energy and Water SupplyNRM, CEWAR

Sources of information
“We all use water” NRM DEWS website

Using this resource
This resource is designed to be used in conjunction with our video series of the same name. This series can be found on the Department of XXXXs YouTube channel at <weblink> or via our playlist at <weblink>.

Introduction to PowerPoint 2010
Microsoft’s Office package is a bundled suite of software tools. One of those tools, PowerPoint, is designed specifically for use as a presentation aide. PowerPoint contains a simple layout, which you can see in the image below.

Main elements of PP: Ribbon, Slide, Contents Thread, slide layout, Different views: composition, slide layout, presentation view There are a range of filetypes that are compatible with PowerPoint 2010, most notably .pptx which is the default PowerPoint presentation filetype. A PowerPoint show file can also be created with the extension .ppsx. See section ‘Sharing your presentation’.

Format your presentation
There are two ways you can present your PowerPoint presentation. The more traditional method of using PowerPoint is as a sequenced series of slides that flow with your presentation. An alternative method is to turn it into a ‘directed’ presentation via a series of hyperlinks that only link to other pages within your presentation. Here the user chooses from a range of options at each slide to move to the next, much like a ‘Pick-a-path’ book where one chooses between alternate actions at each step of the book leading to a different outcome each time. When deciding on the format for your presentation, consider the purpose of the presentation. If it will be supporting you as you present to an audience, the more traditional sequenced format would be recommended. If your presentation will be embedded online or shared to a colleague you could

consider both formats; a directed format that engages your audience a bit more or the presentation format with additional text on screen to advise your audience. The positives and negatives of each method are detailed in the table below. Positives Sequenced Supports speaker, notes can be added Negatives Can only be used to support a speaker


More engaging for user as self navigation is required, more information can be relayed using the presentation

Not useful while presenting to an audience

The slide design is essentially a graphical theme that consistently runs through your presentation. Title slides, presentation slides and other slides all share a colour scheme, design elements and layout to produce the slide design. For some examples of slide designs, see below.

Microsoft provides many design templates that can be easily accessed within PowerPoint. You can download many more from Microsoft’s Office website or many other sites, usually for free. Your organisation may already have a design that is used across all corporate units, containing your corporate logo and colour scheme. If so, you can easily move the PowerPoint presentation provided in the resource into that design. Open the PowerPoint presentation provided, hold down the ‘Ctrl’ button and click the ‘A’ button to ‘Select All’. This should highlight the entire PowerPoint presentation. Now, open a blank PowerPoint presentation containing your corporate design. Hold down the ‘Ctrl’ button and the ‘V’ button to paste the copied PowerPoint presentation into your

corporate PowerPoint design. All title, section and presentation slides should change from the blank design provided to your corporate design.

Formatting text
There are many ways you can format text but the easiest is to simply highlight the text you wish to format and use the formatting tools that pop-up above highlighted text in PowerPoint 2010. This floating menu is common to other Microsoft Office 2010 products such as Word and Excel.

From here you can select a range of options such as bold, italics, underline, bullet and dot points, text colour, size and so on. The image below identifies the tools available.

Adding hyperlinks to your presentation is easy. A hyperlink is a navigational link that takes the user to a location you have designated. That location could be a website but it could also be another page in the PowerPoint presentation. Hence, hyperlinks are the backbone to a PowerPoint presentation using the directed format. A hyperlink usually starts from text but you can create hyperlinks from objects such as images or shapes on the slide. To add a hyperlink, highlight the text or object you wish to link from. Right-click on the highlighted text and select hyperlink from the floating format menu

There are a number of places you can go to get images. Your organisation may already have a library of copyright approved images that can be used. You can also find countless images online that are able to be used, look out for the ‘Creative Commons’ copyright mark <CC image> that is attached to these images. A Creative Commons copyright mark can come in a number of varieties but it generally means the uploader is happy for her material to be reused with attribution but check the specific product you are downloading for its details. Use a search engine and search for ‘creative commons search’. Here you can search for images in sites such as Google Images, flickr, Fotopedia, Open Clipart Library, YouTube and Wikimedia for

copyright free images and video. The Department of Energy and Water Supply may also be able to assist with some image requests. Images that you download from the internet should be saved in a logically named folder (‘Images’) in the same folder as your PowerPoint presentation for ease of access. Remember to only use images for which you have permission to use. This may require written permission or the purchase of a licence to use the image. Stock photo sites that offer these services can be found be searching online for ‘stock photo’. You can also place your own images into a PowerPoint presentation. To insert an image into a presentation, place your cursor in the location you would like to place the image. Again, these should be saved into your ‘Images’ folder as a backup.

You can insert video that you have captured into your PowerPoint presentation as well. If you have captured your own video on a portable device such as a camera or phone you should save those videos files in a folder (named ‘Videos’) within the same folder as your presentation. You can also easily capture your computer screen and insert this video into your presentation if you wish to show off a digital tool or resource. ‘Screencast-o-matic’ or ‘Screenr’ will both do this for you for free and only using your web browser. Search for ‘online screen capture’ to find similar tools. You can purchase a number of products such as ‘Snagit’ or ‘Camstudio’ to record your computer screen for free or a minimal cost. Once you have created the files that you would like to insert into your PowerPoint presentation, save these files in your ‘Videos’ folder. Video online that other people have uploaded can be used provided it is under a Creative Commons licence. See the ‘Images’ section of this booklet for information on how to access the Creative Commons search tool. You can search for videos here with a Creative Commons licence, download them and use them in your PowerPoint with proper attribution. To insert video into your presentation click on the Insert Object button in the Ribbon. Navigate to the location of your saved video and click ‘Insert’. You can adjust settings related to your video to make it play automatically if you wish.

Advice and tips Presenting in front of an audience can be difficult but there are a few simple rules that can be followed to ensure your presentation goes well:     Remember the purpose of your presentation and keep that in mind as you plan and present your material The presentation is there to support you as a speaker, don’t fall into the trap of you supporting the presentation Minimise your use of text Be prepared, you will be calmer and you will give a better impression as you move to speak

         Links

Eyes on the audience, show them respect and show that you are confident in what you are saying Move around the stage or presentation area and try and talk to everyone in the audience, don’t be limited by the environment where you can Allow interaction, where appropriate, and don’t be afraid to adjust on the fly if you think your audience would benefit – purpose Visuals instead of text wherever possible Visual cues to establish where we are in the presentation Water Time for questions Share your presentation (include your contact details in the presentation)

Garr Reynolds Official http://www.garrreynolds.com/

Presentation Zen http://www.presentationzen.com/

Sample slides by Garr Reynolds http://www.slideshare.net/garr/sample-slides-by-garr-reynolds

Microsoft Office PowerPoint help and how-to http://office.microsoft.com/en-au/powerpoint-help/

Microsoft Office PowerPoint support centre http://support.microsoft.com/ph/929

Basic tasks in PowerPoint 2010 http://office.microsoft.com/en-us/powerpoint-help/basic-tasks-in-powerpoint-2010HA101824346.aspx

Microsoft PowerPoint tutorials http://www.electricteacher.com/tutorial3.htm

Sharing your presentation
You can embed your presentation into a web page so it is displayed in the same way an embedded video would be on other websites. You will need to use a third-party application that allows you to upload and store PowerPoint presentations online. There are a number of these tools available including ‘authorstream’ and ‘slideshare’. These tools allow you to create an account for free and upload, store and share presentations. All of your images, text, audio, video and transitions will be uploaded with your presentation. Additionally, some of these websites record your presentation as you narrate your audio so that users can experience your presentation with your voice which allows you to include information that would otherwise not be useful. These websites allow you to present from the web page which can also eliminate the need to carry around your presentation physically, provided you have access to a working internet connection! Go to one of these websites, register for a free account and begin uploading your presentation. When your presentation has uploaded you will be provided with section where you can share your presentation. Copy the embed code presented here and paste this into the HTML section of your website. Any good web administrator will be able to embed material online, just provide the link to the presentation.

You can also turn your presentation into a PowerPoint Show which is presentation that opens directly into Slide Show view rather than the editing (or Normal) view. This would be useful if you were making a presentation available to users via a download or email. Creating a PowerPoint Show will not ‘lock’ your presentation as it can easily be converted for editing should the user wish.

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