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Record Layouts

Introduction
This section provides all the necessary record layouts needed for users to create their own
software to participate in the EDE process.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-1
EDE Record Level Error Report Import Record
Layout
(ERRF05OP)
Field # Start End Length Changes Field Name Valid Content Justify
1 1 9 9 Original Social Security 001010001 to 999999999 Right
Number

The student's original SSN as


processed initially by the
CPS.
2 10 11 2 Original Name ID Uppercase A to Z Left
Blank
First two characters of last
name as processed initially If non-blank, first character
by the CPS. must contain a letter and
second character must be
non-numeric.
3 12 13 2 Transaction Number 01 to 99 Left

The transaction number


indicating the ISIR
transaction to be corrected.
4 14 29 16 Student's Last Name 0 to 9 Left
Uppercase A to Z
Space(s)
. (period)
' (apostrophe)
- (dash)
Can be blank
Second character non-
numeric
5 30 41 12 Student's First Name 0 to 9 Left
Uppercase A to Z
Space(s)
. (period)
' (apostrophe)
- (dash)
Can be blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-2
EDE Record Level Error Report Import Record Layout
(Continued)
Field # Start End Length Changes Field Name Valid Content Justify
6 42 44 3 SAR Item Number 000 to 999 Right
7 45 48 4 Edit Code – For FSA Use 0000 to 9999 Left
Only
8 49 50 2 Error Code See ‘Record Level Error Left
Messages’ table in the
Processing Codes section of
this technical reference.
9 51 87 37 Invalid content sent from the 0 to 9 Right
destination Uppercase A to Z
. (Period)
Actual data submitted by the ' (Apostrophe)
destination. - (Dash)
, (Comma)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
* (asterisk) = Corrected to
Blank
10 88 109 22 Increased Error Message Text See ‘Record Level Error Left
field length Messages’ table in the
Processing Codes section of
this technical reference.
Total 109
Bytes

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-3
ISIR Record Description/Data Dictionary
(ISDF05OP, ISRF05OP, ISGF05OP)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
1 1 1 1 Modified Year Indicator 5, will always be ‘5’ (for Left
field name 2004-2005)
and valid
content
2 2 10 9 Original Social Security 001010001 to 999999999 Right
Number

The student's original


SSN as initially
processed by the CPS.
3 11 12 2 Original Name ID Uppercase A to Z Left
Space(s)
First two characters of . (period)
last name as processed ' (apostrophe)
initially by the CPS. - (dash)
Blank
4 13 14 2 Transaction Number 01 to 99 Right

The CPS transaction


number of this ISIR.
5 001 15 30 16 Student’s Last Name 0 to 9 Left
Uppercase A to Z
Space(s)
. (period)
' (apostrophe)
- (dash)
Blank
6 002 31 42 12 Student’s First Name 0 to 9 Left
Uppercase A to Z
Space(s)
. (period)
' (apostrophe)
- (dash)
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-4
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
7 003 43 43 1 Middle Initial Uppercase A to Z Left
Blank
8 004 44 78 35 Permanent Mailing 0 to 9 Left
Address Uppercase A to Z
. (Period)
' (apostrophe)
- (Dash)
, (Comma)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
Blank
9 005 79 94 16 Student’s Permanent 0 to 9 Left
City Uppercase A to Z
. (Period)
' (apostrophe)
- (Dash)
, (Comma)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
10 006 95 96 2 Student’s Permanent Uppercase A to Z Left
State Valid postal code
See State/Country/
Jurisdiction Codes in the
Processing Codes section
of this technical
reference.
Blank
11 007 97 101 5 Student’s Permanent 00000 to 99999 Right
Zip Code Blank

12 009 102 109 8 Student’s Date of Birth Format is CCYYMMDD Left


19000101 to 19991231
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-5
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
13 010 110 119 10 Student’s Permanent 0000000000 to Right
Phone Number 9999999999
Blank
14 011 120 139 20 Student’s Driver’s 0 to 9 Left
License Number Uppercase A to Z
Space(s)
- (dash)
* (asterisk)
Blank
15 012 140 141 2 Student’s Driver’s Valid two letter postal Left
License State Code code
See State/Country/
Jurisdiction Codes in the
Processing Codes section
of this technical
reference.
Blank
16 013 142 191 50 Student’s E-mail One and only one '@' (at- Left
Address sign) allowed.
Before @:
• at least one valid
character
• all characters in the
range of ASCII 33-
126, except for the
following 12
characters < > ( ) [ ] \
,;: "@
• period (.) cannot be
first, last or adjacent
to another period
After @:
• at least one valid
character
• only letters, digits,
hyphen, underscore,
and period (A-Z, a-z,
0-9, -, _, .)
• hyphen, underscore,
and period cannot be
first, last, or adjacent
to a period

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-6
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
17 014 192 192 1 Student’s Citizenship 1 = U.S. citizen (or U.S. Left
Status national)
2 = Eligible non-citizen
The value the student 3 = Neither 1 or 2, not
reported for citizenship. eligible
Blank
18 015 193 201 9 Student’s Alien 000000001 to 999999999 Left
Registration Number Blank
19 016 202 202 1 Student’s Marital Status 1 = Unmarried (single, Left
divorced, or widowed)
2 = Married/Remarried
3 = Separated
Blank
20 017 203 208 6 Modified Student’s Marital Status Format is CCYYMM Left
valid Date 190001 to 200512
content Blank
21 018 209 210 2 Student’s State of Legal Uppercase A to Z Left
Residence Valid postal code
See State/Country/
Jurisdiction Codes in the
Processing Codes section
of this technical
reference.
Blank
22 019 211 211 1 Modified Student Legal Resident 1 = Yes Left
field name Before 01-01-1999? 2 = No
year Blank
reference
23 020 212 217 6 Modified Student’s Legal Format is CCYYMM Left
valid Residence Date 190001 to 200512
content Blank
CPS will accept:
CCYYMM
CCYY with blank MM
Blank CCYY with MM
Blank CCYYMM
24 021 218 218 1 Are You Male? 1 = Yes Left
2 = No
Blank
25 022 219 219 1 Do you want Selective 1 = Yes Left
Service to register you? 2 = No
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-7
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
26 023 220 220 1 Degree/Certificate 1 = 1st Bachelor’s Right
Degree
2 = 2nd Bachelor’s
Degree
3 = Associate Degree
(occupational or
technical program)
4 = Associate Degree
(general education or
transfer program)
5 = Certificate or
diploma for completing
an occupational,
technical, or educational
program of less than two
years
6 = Certificate or
Diploma for completing
an occupational,
technical, or educational
program of at least two
years
7 = Teaching Credential
Program (non-degree
program)
8 = Graduate or
Professional Degree
9 = Other/Undecided
Blank
27 024 221 221 1 Modified Grade Level in College 0 = 1st year, never Left
field name attended college
1 = 1st year, attended
college before
2 = 2nd year/sophomore
3 = 3rd year/junior
4 = 4th year/senior
5 = 5th year/other
undergraduate
6 = 1st year
graduate/professional
7 = Continuing
graduate/professional
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-8
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
28 025 222 222 1 HS Diploma or GED 1 = Yes Left
Received? 2 = No
Blank
29 026 223 223 1 Modified First Bachelor’s Degree 1 = Yes Left
field name By 07-01-2004? 2 = No
year Blank
reference
30 027 224 224 1 Interested in Student 1 = Yes Left
Loans? 2 = No
Blank
31 028 225 225 1 Interested in Work- 1 = Yes Left
Study? 2 = No
Blank
32 029 226 226 1 Father’s Highest Grade 1 = Middle School/Jr. Left
Level Completed High
2 = High School
3 = College or Beyond
4 = Other/Unknown
Blank
33 030 227 227 1 Mother’s Highest Grade 1 = Middle School/Jr. Left
Level Completed High
2 = High School
3 = College or Beyond
4 = Other/Unknown
Blank
34 031 228 228 1 Drug Conviction 1 = No Left
Affecting Eligibility 2 = Yes (Part year)
3 = Yes/Don't Know
Blank
35 032 229 229 1 Student’s Tax Return 1 = Already Completed Left
Completed? 2 = Will File
3 = Will Not File
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-9
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
36 033 230 230 1 Modified Student’s Type of 2003 1 = IRS 1040 Left
field name Tax Form Used? 2 = IRS 1040A, 1040
year EZ, 1040 Telefile
reference 3 = Foreign Tax Return
4 = Tax return from
Puerto Rico, Guam,
American Samoa, the
U.S. Virgin Islands, the
Marshall Islands, the
Federated States of
Micronesia, or Palau
Blank
37 034 231 231 1 Student Eligible to file 1 = Yes Left
1040A or 1040EZ? 2 = No
3 = Don’t Know
Blank
38 035 232 237 6 Student’s Adjusted -999999 to 999999 Right
Gross Income from IRS Blank Signed
form
39 036 238 242 5 Student’s U.S. Income 00000 to 99999 Right
Tax Paid Blank
40 037 243 244 2 Student’s Exemptions 00 to 99 Right
Claimed Blank
41 038 245 250 6 Student’s Income -999999 to 999999 Right
Earned from Work Blank Signed
42 039 251 256 6 Spouse’s Income -999999 to 999999 Right
Earned from Work Blank Signed
43 040 257 261 5 Student’s Total Amount 00000 to 99999 Right
from Worksheet A Blank
44 041 262 266 5 Student’s Total Amount 00000 to 99999 Right
from Worksheet B Blank
45 042 267 271 5 Student’s Total Amount 00000 to 99999 Right
from Worksheet C Blank
46 043 272 277 6 Student’s Cash, 000000 to 999999 Right
Savings, and Checking Blank
47 044 278 283 6 Student’s Investment 000000 to 999999 Right
Net Worth Blank
48 045 284 289 6 Student’s Business 000000 to 999999 Right
and/or Investment Farm Blank
Net Worth
49 046 290 291 2 No. of Months Veterans 00 to 12 Right
Education Benefits Blank
Received

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-10
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
50 047 292 295 4 Monthly Veterans 0000 to 9999 Right
Education Benefits Blank
51 048 296 296 1 Modified Born Before 01-01- 1 = Yes Left
field name 1981? 2 = No
year Blank
reference
52 049 297 297 1 Modified Working on a Master’s 1 = Yes Left
field name or Doctorate Program? 2 = No
Blank
53 050 298 298 1 Is Student Married? 1 = Yes Left
2 = No
Blank
54 051 299 299 1 Have Children you 1 = Yes Left
support? 2 = No
Blank
55 052 300 300 1 Have Legal Dependents 1 = Yes Left
Other than Children or 2 = No
Spouse? Blank
56 053 301 301 1 Orphan or Ward of 1 = Yes Left
Court? 2 = No
Blank
57 054 302 302 1 Veteran of U.S. Armed 1 = Yes Left
Forces? 2 = No
Blank
58 055 303 303 1 Parent’s Marital Status 1 = Married/Remarried Right
2 = Single
3 = Divorced/
Separated
4 = Widowed
Blank
59 056 304 309 6 Modified Parent's Marital Status Format is CCYYMM Left
valid Date 190001 to 200512
content Blank
60 057 310 318 9 Father’s/Stepfather’s 000000000 to 999999999 Right
Social Security Number Blank
61 058 319 334 16 Father’s/Stepfather’s 0 to 9 Left
Last Name Uppercase A to Z
Space(s)
. (period)
' (apostrophe)
- (dash)
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-11
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
62 059 335 335 1 Added Father’s/Stepfather’s Uppercase A to Z Right
First Name Initial Blank
63 060 336 343 8 Added Father’s/Stepfather’s Format is CCYYMMDD Right
Date of Birth 19000101 to 19991231
Blank
64 061 344 352 9 Mother’s/ 000000000 to 999999999 Left
Stepmother’s Social Blank
Security Number
65 062 353 368 16 Mother’s/ 0 to 9 Right
Stepmother’s Last Uppercase A to Z
Name Space(s)
. (period)
' (apostrophe)
- (dash)
Blank
66 063 369 369 1 Added Mother’s/ Uppercase A to Z Right
Stepmother’s First Blank
Name Initial
67 064 370 377 8 Added Mother’s/ Format is CCYYMMDD Right
Stepmother’s Date of 19000101 to 19991231
Birth Blank
68 065 378 379 2 Parents’ Number of 01 to 99 Right
Family Members Blank
69 066 380 380 1 Modified Parents’ Number in 1 to 9 Left
field name College (Parents’ Blank
excluded)
70 067 381 382 2 Parents’ State of Legal Uppercase A to Z Left
Residence Valid postal code
See State/Country/
Jurisdiction Codes in the
Processing Codes section
of this technical
reference.
Blank
71 068 383 383 1 Modified Parents Legal Residents 1 = Yes Left
field name before 01-01-1999? 2 = No
year Blank
reference

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-12
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
72 069 384 389 6 Modified Parents’ Legal Format is CCYYMM
valid Residence Date 190001 to 200512
content Blank
CPS will accept:
CCYYMM
CCYY with blank MM
Blank CCYY with MM
Blank CCYYMM
73 070 390 390 1 Parents’ Tax Return 1 = Already Completed Left
Completed? 2 = Will File
3 = Will Not File
Blank
74 071 391 391 1 Modified Parents’ Type of 2003 1 = IRS 1040 Left
field name Tax Form Used? 2 = IRS 1040A, 1040
year EZ, 1040 Telefile
reference 3 = Foreign Tax Return
4 = Tax return from
Puerto Rico, Guam,
American Samoa, the
U.S. Virgin Islands, the
Marshall Islands, the
Federated States of
Micronesia, or Palau
Blank
75 072 392 392 1 Parents’ Eligible to file 1 = Yes Right
1040A or 1040EZ? 2 = No Signed
3 = Don’t Know
Blank
76 073 393 398 6 Parents’ Adjusted Gross -999999 to 999999 Right
Income from IRS form Blank
77 074 399 404 6 Parents’ U.S. Income 000000 to 999999 Right
Tax Paid Blank
78 075 405 406 2 Parents’ Exemptions 00 to 99 Right
Claimed Blank
79 076 407 412 6 Father’s/Stepfather’s -999999 to 999999 Right
Income Earned from Blank Signed
Work
80 077 413 418 6 Mother’s/ -999999 to 999999 Right
Stepmother’s Income Blank Signed
Earned from Work
81 078 419 423 5 Parents’ Total Amount 00000 to 99999 Right
from Worksheet A Blank
82 079 424 428 5 Parents’ Total Amount 00000 to 99999 Right
from Worksheet B Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-13
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
83 080 429 433 5 Parents’ Total Amount 00000 to 99999 Right
from Worksheet C Blank
84 081 434 439 6 Parents’ Cash, Savings, 000000 to 999999 Right
and Checking Blank
85 082 440 445 6 Parents’ Investment Net 000000 to 999999 Right
Worth Blank
86 083 446 451 6 Parents’ Business 000000 to 999999 Right
and/or Investment Farm Blank
Net Worth
87 084 452 453 2 Student’s Number of 00 to 99 Right
Family Members Blank
88 085 454 454 1 Modified Student’s Number in 0 to 9 Left
field name College Blank
89 086 455 460 6 Federal School Code #1 X00000 to X99999 Left
Blank
Valid characters for the
first position are 0 (zero),
B, E, or G
90 087 461 461 1 Federal School Code #1 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
91 088 462 467 6 Federal School Code #2 X00000 to X99999 Left
Blank
Valid characters for the
first position are 0 (zero),
B, E, or G.
92 089 468 468 1 Federal School Code #2 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
93 090 469 474 6 Federal School Code #3 X00000 to X99999 Left
Blank
Valid characters for the
first position are 0 (zero),
B, E, or G.
94 091 475 475 1 Federal School Code #3 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-14
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
95 092 476 481 6 Federal School Code #4 X00000 to X99999 Left
Blank
Valid characters for the
first position are 0 (zero),
B, E, or G.
96 093 482 482 1 Federal School Code #4 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
97 094 483 488 6 Federal School Code #5 X00000 to X99999 Left
Blank
Valid characters for the
first position are 0 (zero),
B, E, or G.
98 095 489 489 1 Federal School Code #5 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
99 096 490 495 6 Federal School Code #6 X00000 to X99999 Left
Blank
Valid characters for the
first position are 0 (zero),
B, E, or G.
100 097 496 496 1 Federal School Code #6 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
101 098 497 497 1 Combined Enrollment Status 1 = Full time Left
Enroll- 2 = ¾ time
ment 3 = ½ time
questions 4 = Less than ½ time
into 1 5 = Not Sure
question Blank
and
modified
values 1
and 5
102 099 498 505 8 Modified Date Application Format is CCYYMMDD Left
valid Completed 20040101 to 20051231
content Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-15
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
103 100 506 506 1 Signed By A = Applicant Only Right
B = Applicant and Parent
Indicates if only the P = Parent Only
applicant, or only the Blank = No signatures
parent, or both applicant
and parent signed the
transaction.
104 101 507 515 9 Preparer’s Social 000000000 to 999999999 Right
Security Number Blank

Preparer’s SSN
provided on the
transaction.
105 102 516 524 9 Preparer’s Employer 000000000 to 999999999 Left
Identification Number Blank
(EIN)
106 103 525 525 1 Preparer’s Signature 1 = Yes Left
Blank
Indicates that a preparer
signed the transaction.
107 106 526 526 1 Dependency Override 1 = Dependent to Left
Indicator Independent
2 = Dependent to
Indicates that a Independent Override
Dependency Override Canceled
was requested on this 3 = Dependency
transaction. Override request failed
Blank = Dependency
override not requested
108 527 532 6 FAA Federal School X00000 to X99999 Left
Code Valid characters for first
position are 0 (zero), B,
Indicates the Federal E, or G
School Code that Blank = No Dependency
requested a dependency Override or FAA EFC
override or Adjusted Adjustment done
Calculation request.
109 533 533 1 Filler For FSA Use Only Left

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-16
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
110 534 534 1 Dependency Status D = Dependent, Left
calculated EFC provided
Determined by CPS I = Independent,
based on Dependency calculated EFC provided
Status data provided. X = Dependent rejected,
no EFC calculated
Y = Independent
rejected, no EFC
calculated

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-17
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
111 535 536 2 Modified Transaction Data 1A = Application Left
Valid Source/Type Code 1C = Correction Full
Content SAR
Indicates the origin of 2A = Application
the transaction. 2B = Application
Spanish
The first byte describes 2R = Renewal
source: Application
1 = Electronic 2C = Correction
2 = Web Student 2E = EZ FAFSA
3 = Web FAA 2F = EZ FAFSA Spanish
4 = Paper 2G = EZ FAFSA
5 = CPS Renewal Application
6 = FSAIC 2H = EZ FAFSA
Correction
The second byte 3A = Application
describes type: 3R = Renewal
A = Application Application
B = Application Spanish 3C = Correction
C = Correction 3V = Verification
E = EZ FAFSA Correction
F = EZ FAFSA Spanish 4A = Application
G = EZ FAFSA 4B = Application
Renewal Spanish
H = EZ FAFSA 4R = Renewal
Correction Application
J = Correction 4C = Correction
Application 4J = Correction
K = Correction Application
Application Spanish 4K = Correction
M = DHS Secondary Application Spanish
Confirmation 5C = CPS System
N = NSLDS Generated Correction
Postscreening 5M = DHS Secondary
R = Renewal Confirmation
Application 5N = NSLDS
S = Signature Page Postscreening
V = Verification 5S = CPS Signature
Correction 6C = Correction (Student
and Image Error)

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-18
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
112 537 544 8 Modified Transaction Receipt Format is CCYYMMDD Left
valid Date 20040101 to 20051231
content
Date the transaction was
received by the IDC or
School for data entry or
the date the student
entered record on the
Web.
113 545 545 1 Assumption Override 1- 1 = Yes Left
Parents’ Number in Blank
College assumed to be 1
when the number in
college is greater than 6.
114 546 546 1 Assumption Override 2- 1 = Yes Left
Parents’ AGI assumed Blank
equal to sum of father
and mother earned
income portions.
115 547 547 1 Assumption Override 3- 1 = Yes Left
Student’s Number in Blank
College assumed to be 1
when number in college
equals number in the
household and both are
greater than 2.
116 548 548 1 Assumption Override 4- 1 = Yes Left
Student’s AGI assumed Blank
equal to the sum of
student and spouse
earned income
portions..
117 549 549 1 Assumption Override 5- 1 = Yes Left
Parents’ Total from Blank
Worksheet C assumed
to be zero.
118 550 550 1 Assumption Override 6- 1 = Yes Left
Student’s Total from Blank
Worksheet C assumed
to be zero.
119 551 557 7 ETI Destination ‘TGXXXXX’ where
Number XXXXX is the 5-digit
numeric code assigned
TG number assigned by by SAIG
SAIG. Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-19
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
120 558 558 1 Reject Override A- 1 = Yes Left
Date of Birth year is Blank
1900 to 1929.
121 559 559 1 Modified Reject Override B- 1 = Yes
field name Date of Birth since Blank
year September 1, 1988.
reference
122 560 560 1 Reject Override C- 1 = Yes Left
Taxes paid is greater Blank
than zero and greater
than or equal to a fixed
percentage of the AGI,
but not equal to or
greater than AGI.
123 561 561 1 Reject Override N- 1 = Yes Left
Missing first or last Blank
name.
124 562 562 1 Modified Reject Override W- 1 = Yes Left
description Unusually high number Blank
of family members.
125 563 568 6 Filler For FSA Use Only Left

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-20
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
126 104 569 618 50 Added Parent’s E-mail Address One and only one '@' (at- Left
sign) allowed.
Before @:
• at least one valid
character
• all characters in the
range of ASCII 33-
126, except for the
following 12
characters < > ( ) [ ] \
,;: "@
• period (.) cannot be
first, last or adjacent
to another period
After @:
• at least one valid
character
• only letters, digits,
hyphen, underscore,
and period (A-Z, a-z,
0-9, -, _, .)
hyphen, underscore, and
period cannot be first,
last, or adjacent to a
period
127 619 641 23 Changed to Filler For FSA Use Only Left
Filler
128 008 642 650 9 Student’s Current Social 001010001 to 999999999 Right
Security Number

Student's SSN on this


transaction. It will be
different from the
student’s original SSN
only if it has been
changed.
129 651 652 2 Correction Applied 01 to 99 Left
against Transaction Blank = Transaction not
Number a result of a correction

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-21
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
130 113 653 656 4 Modified Data Request Number 0000 to 9999 Left
Field Name (DRN) Blank = Transaction not
in response to electronic
Will only be included application
when the transaction
was initiated as an
Electronic Application
at the destination
number.
131 657 657 1 FAA Adjustment 1 = EFC Adjustment
processed
Indicates whether a 2 = EFC Adjustment
FAA requested an EFC request failed
adjustment and if it was Blank = no EFC
processed. Adjustment requested
132 658 659 2 Modified Application Data 1A = Application Left
valid Source/Type Code 2A = Application
content 2B = Application
Indicates the origin of Spanish
the initial application. 2R = Renewal
Application
The first byte describes 2E = EZ FAFSA
source: 2F = EZ FAFSA Spanish
1 = Electronic 2G = EZ FAFSA
2 = Web Student Renewal Application
3 = Web FAA 3A = Application
4 = Paper 3R = Renewal
Application
The second byte 4A = Application
describes type: 4B = Application
A = Application Spanish
B = Application Spanish 4R = Renewal
E = EZ FAFSA Application
F = EZ FAFSA Spanish 4J = Correction
G = EZ FAFSA Application
Renewal 4K = Correction
J = Correction Application Spanish
Application
K = Correction
Application Spanish
R = Renewal
Application

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-22
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
133 660 667 8 Modified Application Receipt Format is CCYYMMDD Left
valid Date 20040101 to 20051231
content
Date the application was
received by the IDC or
School for data entry or
the date the student
entered record on the
Web.
134 668 668 1 Added Address Only Change 1 = Student’s Mailing Left
Flag address corrected
2 = Student’s E-mail
If an address is the only address corrected
change to a record this 3 = Parent’s E-Mail
field will be populated. address corrected
4 = More than one of the
above corrected
Blank = No change
135 669 669 1 EFC Change Flag 1 = EFC increase Left
2 = EFC decrease
Indicates if the EFC has Blank = No change
gone up or down from
the transaction being
applied against.
136 112 670 670 1 Student Last Name/ N = Last Name change Left
SSN Change Flag S = Social Security
Number change
Indicates whether the B = Social Security
student’s last name Number and last name
and/or Social Security change
Number (SSN) have Blank = No change
been changed.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-23
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
137 671 671 1 Added CPS Pushed ISIR Y = Transaction Left
Flag automatically sent to
school
This Flag is set to Blank = Transaction not
identify transactions that sent to school
are automatically sent to
schools.

Examples are:
EFC Change flag is set;
SAR C flag changes
between correction and
transaction being
corrected; or transaction
is system generated
138 672 672 1 Added SAR C Change Flag 1 = SAR C flag has Left
changed
If the SAR C flag is set Blank = No change to
or removed from the flag
previous transaction this
field will be populated.
139 673 675 3 Modified Compute Number 000 to 999 Right
field name
140 676 676 1 Source of Correction A = Applicant Left
D = CPS
S = School
Blank
141 677 677 1 Duplicate SSN Indicator Y = Another filer also Right
using this SSN
Indicates if another filer Blank = N/A
is using this original
SSN in their original
SSN field.
142 678 678 1 Graduate Flag Y = Yes response to BA Left
question and/or Graduate
status question
Blank = Graduate Flag
not set

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-24
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
143 679 679 1 Pell Grant Eligibility Y = This transaction Left
Flag determined eligible for a
Federal Pell Grant.
Blank = This transaction
Indicates transaction has
determined ineligible for
been determined eligible
a Federal Pell Grant
for a Federal Pell Grant
by the CPS.
144 680 687 8 Modified Transaction Processed Format is CCYYMMDD Left
valid Date 20040101 to 20051231
content
Date that CPS computed
this transaction.
145 688 688 1 Deleted Processed Record Type C = Correction Left
reference Application
to H = Correction
Duplicate Blank = Initial
in value H Application
146 689 702 14 Reject Reason Codes A to Z Left
01 to 99
Alpha/numeric Blank = Applicant not
character indicating why rejected
an application or
correction has been Up to seven 2-character
rejected. codes

See Processing Codes


section for specific code
tables and details.
147 703 704 2 Reprocessed Reason 01 to 99 Left
Code Blank = Not a
reprocessed transaction
The code indicating
why an ISIR was
reprocessed by the CPS.
An electronic message
will be sent to
destination numbers
identifying definition of
the code.
148 705 705 1 SAR C Flag Y = C flag set, resolution Left
required on one or more
match results
Blank = No flag set

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-25
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
149 706 706 1 Modified Automatic Zero EFC Y = EFC set to zero Left
field name Indicator based on income criteria
Blank = Flag not set
The Automatic Zero
EFC indicator is
automatically set if
simplified needs test
met and taxable income
is $15,000 or less.
150 707 707 1 Simplified Needs Test Y = SNT met Left
(SNT) N = SNT not met or
insufficient information
Applicant meets certain to determine SNT
criteria for tax filing eligibility
status and income level Blank
and is not required to
provide asset
information.
151 708 708 1 Filler For ED Use Only Left
152 709 709 1 Removed System Generated A = Applicant released Left
values D Indicator from Drug Enforcement
and L hold
Modified Transaction initiated by I = DHS Secondary
value I the CPS with no input confirmation
from the applicant. N = NSLDS post-
screening transaction
Z = Reprocessed
transaction
Blank = Not a system
generated transaction
153 710 710 1 Modified Parents’ Calculated 1, 2, or 3 = Tax Filer Left
field name 2003 Tax Status 4 or 5 = Non-Tax Filer
year Blank
reference CPS determination of
tax filing status.
154 711 711 1 Modified Student’s Calculated 1, 2, or 3 = Tax Filer Left
field name 2003 Tax Status 4 or 5 = Non-Tax Filer
year Blank
reference CPS determination of
tax filing status.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-26
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
155 712 712 1 Assumed Citizenship 1 = Assumed student is a Left
citizen
2 = Assumed student is
an eligible non-citizen
Blank = No assumption
156 713 713 1 Assumed Student’s 1 = Assumed unmarried Left
Marital Status 2 = Assumed
married/remarried
Blank = No assumption
157 714 719 6 Assumed Student’s AGI -999999 to 999999 Right
Blank = No assumption Signed
158 720 724 5 Assumed Student’s U.S. 00000 to 99999 Left
Tax Paid Blank = No assumption
159 725 730 6 Assumed Student’s -999999 to 999999 Right
Income from Work Blank = No assumption Signed
160 731 736 6 Assumed Spouse’s -999999 to 999999 Right
Income from Work Blank = No assumption Signed
161 737 741 5 Assumed Student’s 00000 to 99999 Left
Total from Worksheet C Blank = No assumption
162 742 742 1 Assumed Date of Birth 1 = Assumed Yes Left
Prior 2 = Assumed No
Blank = No assumption
163 743 743 1 Assumed Student Is 1 = Assumed Yes Left
Married/Remarried 2 = Assumed No
Blank = No assumption
164 744 744 1 Assumed Have Children 1 = Assumed Yes Left
You Support? 2 = Assumed No
Blank = No assumption
165 745 745 1 Assumed Have Legal 2 = Assumed no legal Left
Dependents Other than dependents
Children or Spouse? Blank = No assumption
166 746 746 1 Assumed VA Status 2 = Assumed not a Left
Veteran
Blank = No assumption
167 747 748 2 Assumed Student’s # in 00 to 99 Left
Family Blank = No assumption
168 749 749 1 Assumed Student’s # in 0 to 9 Left
College Blank = No assumption
169 750 750 1 Assumed Parents’ 1 = Assumed Left
Marital Status married/remarried
2 = Assumed single
Blank = No assumption

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-27
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
170 751 751 1 Changed Assumed Y = Assumed SSN Left
length from Father’s/Stepfather’s Blank
9 bytes SSN
171 752 752 1 Changed Assumed Mother’s/ Y = Assumed SSN Left
length from Stepmother’s SSN Blank
9 bytes
172 753 754 2 Assumed Parents’ # in 00 to 99 Left
Family Blank = No assumption
173 755 755 1 Assumed Parents’ # in 0 to 9 Left
College Blank = No assumption
174 756 761 6 Assumed Parents' AGI -999999 to 999999 Right
Blank = No assumption Signed
175 762 767 6 Assumed Parents’ U.S. 000000 to 999999 Left
Tax Paid Blank = No assumption
176 768 773 6 Assumed Father's/ -999999 to 999999 Right
Stepfather’s Income Blank = No assumption Signed
Earned from Work
177 774 779 6 Assumed Mother's/ -999999 to 999999 Right
Stepmother’s Income Blank = No assumption Signed
Earned from Work
178 780 784 5 Assumed Parents’ Total 00000 to 99999 Left
from Worksheet C Blank = No assumption
179 785 789 5 Primary EFC 00000 to 99999 Left
Blank = None Calculated
The primary 9 month
EFC calculated. Full
Needs Test (FNT),
unless Simplified Needs
Test (SNT) met.
180 790 794 5 Secondary EFC 00000 to 99999 Left
Blank = None Calculated
The secondary 9 month
EFC calculated. Full
Needs Test (FNT)
provided only if
Simplified Needs Test
(SNT) is met and asset
information is provided.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-28
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
181 795 795 1 Primary EFC Type 1 = FNT: Dependent Left
2 = FNT: Independent
Identifies formula type without dependents other
used to calculate the than a spouse
primary EFC. 3 = FNT: Independent
with dependents other
Full Needs Test (FNT) than a spouse
4 = SNT: Dependent
Simplified Needs Test 5 = SNT: Independent
(SNT) without dependents other
than a spouse
6 = SNT: Independent
with dependents other
than a spouse
Blank = None Calculated
182 796 796 1 Secondary EFC Type 1 = FNT: Dependent Left
2 = FNT: Independent
Identifies formula type without dependents other
used to calculate than a spouse
secondary EFC. 3 = FNT: Independent
with dependents other
Full Needs Test (FNT) than a spouse
4 = SNT: Dependent
Simplified Needs Test 5 = SNT: Independent
(SNT) without dependents other
than a spouse
6 = SNT: Independent
with dependents other
than a spouse
Blank = None Calculated
183 797 801 5 Primary Alternate 00000 to 99999 Left
Month 1 Blank = None Calculated

The primary alternate


EFC used by FAO in
determining eligibility
based on periods of time
other than 9 months.
184 802 806 5 Primary Alternate 00000 to 99999 Left
Month 2 Blank = None Calculated
185 807 811 5 Primary Alternate 00000 to 99999 Left
Month 3 Blank = None Calculated
186 812 816 5 Primary Alternate 00000 to 99999 Left
Month 4 Blank = None Calculated

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-29
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
187 817 821 5 Primary Alternate 00000 to 99999 Left
Month 5 Blank = None Calculated
188 822 826 5 Primary Alternate 00000 to 99999 Left
Month 6 Blank = None Calculated
189 827 831 5 Primary Alternate 00000 to 99999 Left
Month 7 Blank = None Calculated
190 832 836 5 Primary Alternate 00000 to 99999 Left
Month 8 Blank = None Calculated
191 837 841 5 Primary Alternate 00000 to 99999 Left
Month 10 Blank = None Calculated
192 842 846 5 Primary Alternate 00000 to 99999 Left
Month 11 Blank = None Calculated
193 847 851 5 Primary Alternate 00000 to 99999 Left
Month 12 Blank = None Calculated
194 852 856 5 Secondary Alternate 00000 to 99999 Left
Month 1 Blank = None Calculated

The secondary alternate


EFC used by FAO in
determining eligibility
based on periods of time
other than 9 months.
195 857 861 5 Secondary Alternate 00000 to 99999 Left
Month 2 Blank = None Calculated
196 862 866 5 Secondary Alternate 00000 to 99999 Left
Month 3 Blank = None Calculated
197 867 871 5 Secondary Alternate 00000 to 99999 Left
Month 4 Blank = None Calculated
198 872 876 5 Secondary Alternate 00000 to 99999 Left
Month 5 Blank = None Calculated
199 877 881 5 Secondary Alternate 00000 to 99999 Left
Month 6 Blank = None Calculated
200 882 886 5 Secondary Alternate 00000 to 99999 Left
Month 7 Blank = None Calculated
201 887 891 5 Secondary Alternate 00000 to 99999 Left
Month 8 Blank = None Calculated
202 892 896 5 Secondary Alternate 00000 to 99999 Left
Month 10 Blank = None Calculated
203 897 901 5 Secondary Alternate 00000 to 99999 Left
Month 11 Blank = None Calculated
204 902 906 5 Secondary Alternate 00000 to 99999 Left
Month 12 Blank = None Calculated

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-30
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
205 907 913 7 TI: Total Income -9999999 to 9999999 Right
Blank = None Calculated Signed
206 914 920 7 ATI: Allowances 0000000 to 9999999 Left
Against Total Income Blank = None Calculated
207 921 927 7 STX: State and Other -9999999 to 9999999 Right
Tax Allowance Blank = None Calculated Signed
208 928 934 7 EA: Employment 0000000 to 9999999 Left
Allowance Blank = None Calculated
209 935 941 7 IPA: Income Protection 0000000 to 9999999 Left
Allowance Blank = None Calculated
210 942 948 7 AI: Available Income -9999999 to 9999999 Right
Blank = None Calculated Signed
211 949 955 7 CAI: Contribution -9999999 to 9999999 Right
From Available Income Blank = None Calculated Signed
212 956 964 9 DNW: Discretionary -999999999 to Right
Net Worth 999999999 Signed
Blank = None Calculated
213 965 973 9 NW: Net Worth 000000000 to 999999999 Left
Blank = None Calculated
214 974 982 9 APA: Asset Protection 000000000 to 999999999 Left
Allowance Blank = None Calculated
215 983 989 7 PCA: Parents’ -9999999 to 9999999 Right
Contribution from Blank = None Calculated Signed
Assets
216 990 996 7 AAI: Adjusted -9999999 to 9999999 Right
Available Income Blank = None Calculated Signed
217 997 1003 7 TSC: Total Student 0000000 to 9999999 Left
Contribution Blank = None Calculated
218 1004 1010 7 TPC: Total Parent 0000000 to 9999999 Left
Contribution Blank = None Calculated
219 1011 1017 7 PC: Parents’ 0000000 to 9999999 Left
Contribution Blank = None Calculated
220 1018 1024 7 STI: Student’s Total -9999999 to 9999999 Right
Income Blank = None Calculated Signed
221 1025 1031 7 SATI: Student’s -9999999 to 9999999 Right
Allowance against Total Blank = None Calculated Signed
Income
222 1032 1038 7 SIC: Dependent 0000000 to 9999999 Left
Students’ Income Blank = None Calculated
Contribution
223 1039 1047 9 SDNW: Student’s -999999999 to Right
Discretionary Net 999999999 Signed
Worth Blank = None Calculated

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-31
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
224 1048 1054 7 SCA: Student’s -9999999 to 9999999 Right
Contribution from Blank = None Calculated Signed
Assets
225 1055 1061 7 FTI: FISAP Total -9999999 to 9999999 Right
Income Blank = None Calculated Signed
226 1062 1068 7 SEC TI: Secondary -9999999 to 9999999 Right
Total Income Blank = None Calculated Signed
227 1069 1075 7 SEC ATI: Secondary 0000000 to 9999999 Left
Allowances Against Blank = None Calculated
Total Income
228 1076 1082 7 SEC STX: Secondary -9999999 to 9999999 Right
State Tax Allowance Blank = None Calculated Signed
229 1083 1089 7 SEC EA: Secondary 0000000 to 9999999 Left
Employment Allowance Blank = None Calculated
230 1090 1096 7 SEC IPA: Secondary 0000000 to 9999999 Left
Income Protection Blank = None Calculated
Allowance
231 1097 1103 7 SEC AI: Secondary -9999999 to 9999999 Right
Available Income Blank = None Calculated Signed
232 1104 1110 7 SEC CAI: Secondary -9999999 to 9999999 Right
Contribution From Blank = None Calculated Signed
Available Income
233 1111 1119 9 SEC DNW: Secondary -999999999 to Right
Discretionary Net 999999999 Signed
Worth Blank = None Calculated
234 1120 1128 9 SEC NW: Secondary 000000000 to 999999999 Left
Net Worth Blank = None Calculated
235 1129 1137 9 SEC APA: Secondary 000000000 to 999999999 Left
Asset Protection Blank = None Calculated
Allowances
236 1138 1144 7 SEC PCA: Secondary -9999999 to 9999999 Right
Parents’ Contribution Blank = None Calculated Signed
from Assets
237 1145 1151 7 SEC AAI: Secondary -9999999 to 9999999 Right
Adjusted Available Blank = None Calculated Signed
Income
238 1152 1158 7 SEC TSC: Secondary 0000000 to 9999999 Left
Total Student Blank = None Calculated
Contribution
239 1159 1165 7 SEC TPC: Secondary 0000000 to 9999999 Left
Total Parent Blank = None Calculated
Contribution

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-32
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
240 1166 1172 7 SEC PC: Secondary 0000000 to 9999999 Left
Parents’ Contribution Blank = None Calculated
241 1173 1179 7 SEC STI: Secondary -9999999 to 9999999 Right
Student’s Total Income Blank = None Calculated Signed
242 1180 1186 7 SEC SATI: Secondary -9999999 to 9999999 Right
Student’s Allowance Blank = None Calculated Signed
Against Total Income
243 1187 1193 7 SEC SIC: Secondary 0000000 to 9999999 Left
Student’s Dependent Blank = None Calculated
Income Contribution
244 1194 1202 9 SEC SDNW: -999999999 to Right
Secondary Student’s 999999999 Signed
Discretionary Net Blank = None Calculated
Worth
245 1203 1209 7 SEC SCA: Secondary -9999999 to 9999999 Right
Student’s Contribution Blank = None Calculated Signed
from Assets
246 1210 1216 7 SEC FTI: Secondary -9999999 to 9999999 Right
FISAP Total Income Blank = None Calculated Signed
247 1217 1336 120 Correction Flags 0 = No Correction Made Right
1= Field Corrected on
See the Field Name and this transaction
Position Cross- 2 = Field Corrected on
Reference Table in the previous transaction
Processing Codes
section of this technical
reference.

Each correction flag


byte corresponds to a
specific SAR field and
indicates fields that
have been corrected.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-33
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
248 1337 1456 120 Highlight Flags 0 = No Highlight Made Right
1 = Field Highlighted
See the Field Name and
Position Cross- Each highlight flag byte
Reference Table in the corresponds to a specific
Processing Codes SAR field
section of this technical
reference.

Each highlight flag byte


corresponds to a
specific SAR field and
indicates fields
highlighted in boldface
on the SAR.
249 1457 1576 120 FAFSA Data Verify 0 = Not corrected to the Right
Flags same value
1 = Corrected to the same
See the Field Name and value
Position Cross- 2 = Asked to be verified
Reference Table in the
Processing Codes
section of this technical
reference.

Each FAFSA Data


Verify flag byte
corresponds to a
specific SAR field and
indicates fields
corrected to the same
value on the transaction
being corrected.
250 1577 1577 1 Modified DHS Match Flag Y = Citizenship Left
all confirmed
references Results from DHS N = Citizenship not
to INS in Match for applicants confirmed
this field to who met criteria to be Blank = Record not sent
DHS. sent to match. to DHS

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-34
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
251 1578 1578 1 Modified Secondary DHS Match C = DHS has not yet Left
all Flag confirmed eligible non-
references citizen status
to INS in Results from DHS N = DHS did not confirm
this field to Confirmation for eligible non-citizen status
DHS. applicants who failed P = Pending Results of
Primary Confirmation. Secondary Confirmation
X = DHS did not have
enough information to
confirm eligible non-
citizen status
Y = Citizenship status
confirmed by DHS
Blank = N/A
252 1579 1593 15 Filler For FSA Use Only Left
253 1594 1608 15 Modified DHS Verification 000000000000000 to Left
field name Number 999999999999999
and Blank
description Identification #
provided by the
Department of
Homeland Security
indicating that primary
verification was
performed.
254 1609 1609 1 Filler For FSA Use Only Left
255 1610 1610 1 NSLDS Match Flag 1 = Student not in Left
Default or Overpayment
Results of the NSLDS 2 = Default
Match. 3 = Overpayment
4 = Default and
Overpayment
7 = Match but no data
provided
8 = Record not sent to
NSLDS

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-35
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
256 1611 1616 6 NSLDS Post-Screening 01 = Default added Left
Reason Code 02 = Overpayment added
03 = Default resolved
The student’s eligibility 04 = Overpayment
has changed since the resolved
previous prescreening. 05 = Master Promissory
Note status change
This field can contain 06 = Loan went into
up to 3 reason codes at Discharged status
2-bytes each. 07 = Loan out of
Discharged status
08 = Closed school
09 = Exceeded
Subsidized loan limit
10 = Exceeded
Combined loan limit
11 = No longer
exceeding subsidized
loan status
12 = No longer
exceeding combined loan
limit
13 = Change in type of
discharged loan
99 = Other
Blank = Not an NSLDS
postscreening transaction
257 1617 1625 9 Filler For ED Use Only Left
258 1626 1626 1 Added Father’s/Stepfather’s 1 = No match on SSN Left
SSN Match Flag 2 = SSN and name
match, no match on DOB
Results from SSN 3 = SSN match, no match
Match with Social on name
Security Administration. 4 = SSN, Name, and
DOB match
5 = SSN, name, DOB
match with Date of Death
8 = Record not sent to
SSA
259 1627 1635 9 Filler For ED Use Only Left

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-36
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
260 1636 1636 1 Added Mother’s/Stepmother’s 1 = No match on SSN Left
SSN Match Flag 2 = SSN and name
match, no match on DOB
Results from SSN 3 = SSN match, no match
Match with Social on name
Security Administration. 4 = SSN, Name, and
DOB match
5 = SSN, name, DOB
match with Date of Death
8 = Record not sent to
SSA
261 1637 1637 1 Selective Service Match Y = Registration status Left
Flag confirmed
N = Registration status
Results from SS Match not confirmed
for applicants who met T = Temporarily Exempt
criteria to be sent to Blank = Record not sent
match. to Selective Service
262 1638 1638 1 Selective Service Y = Registration Left
Registration Flag completed
N = Registration not
Results from student’s completed
request to be registered T = Temporarily Exempt
with Selective Service. Blank = Record not sent
to Selective Service.
263 1639 1639 1 SSA Citizenship Flag A = U.S. citizen Left
B = Legal alien, eligible
Results from to work
Citizenship Match with C = Legal alien, not
Social Security eligible to work
Administration. D = Other
E = Alien, student
restricted, work
authorized
F = Conditionally
legalized alien
N = Unable to verify
citizenship due to no
match on SSN, name or
date of birth
* = Foreign
Blank = Domestic born
(U.S. Citizen)
264 1640 1647 8 Added Filler For ED Use Only Left

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-37
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
265 1648 1648 1 SSN Match Flag 1 = No match on SSN Left
2 = SSN and name
Results from SSN match, no match on DOB
Match with Social 3 = SSN match, no match
Security Administration. on name
4 = SSN, Name, and
DOB match
5 = SSN, name, DOB
match with Date of Death
8 = Record not sent to
SSA
266 1649 1649 1 VA Match Flag 1 = Veteran status Left
confirmed
Results of the Veterans 2 = Record found on VA
Affairs Match. database but not a
qualifying Veteran
3 = Record not found on
VA database
4 = Record found on VA
database but applicant on
active duty
8 = Record not sent to
VA
Blank
267 1650 1669 20 SAR Acknowledgement Ten 2-digit codes for Right
Comment Codes comments appearing on
the SAR
Acknowledgement.
Codes are entered from
left to right by the CPS
and the unused positions
are filled with zeros.
268 1670 1729 60 Comment Codes Twenty 3-digit numeric Left
comment codes. (See
Comments provided by ISIR Comment Code
CPS to further Text information in the
communicate important Processing Codes section
results and processing of this technical
information. reference.)
Unused positions contain
all zeroes.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-38
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
269 1730 1730 1 Electronic Federal 1 = Federal School Code Right
School Code Indicator #1
2 = Federal School Code
Identifies which one of #2
the colleges listed in 3 = Federal School Code
ISIR fields 89, 91, 93, #3
95, 97, or 99 initiated 4 = Federal School Code
this transaction. #4
5 = Federal School Code
#5
6 = Federal School Code
#6
Blank = No Federal
School Code
270 1731 1736 6 Multi School Code Y or Blank is valid in any Left
Flags one of the 6 positions.

Each byte of this field There may be more than


corresponds to the 6 one Y in the case of a
Federal School Code servicer.
choices.
If the second byte of Will never be entirely
this field has a Y, then blank, except on State
the Federal School Code Agency ISIRs.
listed in Federal School
Code #2 is associated
with the destination
number.
271 1737 1740 4 Increased Verification Tracking 0000 to 9999 Left
field length Flag Blank
from 2
bytes
Modified
valid
content
272 1741 1741 1 Student is selected for Y = Selected Left
Verification N = Not Selected
* = A subsequent
transaction was selected
for verification
273 1742 1759 18 Increased Filler For FSA Use Only Left
field from
12 bytes

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-39
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
274 1760 1761 2 NSLDS Transaction 01 to 99 Right
Number Blank

Reflects the latest


transaction number for
which NSLDS updated
information.
275 1762 1762 1 NSLDS Database 1 = Record matched, data Left
Results Flag sent
2 = SSN match, no name
Results from NSLDS or date of birth match, no
Match for applicants data sent
who met criteria to be 3 = SSN not found in
sent to match. NSLDS
4 = Full match, no
relevant data to send
5 = Real-time transaction
not sent to NSLDS
Blank = Record not sent,
all NSLDS fields will be
blank
276 1763 1763 1 Filler For FSA Use Only Left
277 1764 1764 1 NSLDS Pell D = Deferred Left
Overpayment Flag N = N/A
S = Satisfactory
Repayment
Arrangements
W = Waived
Y = Overpayment
278 1765 1772 8 NSLDS Pell Numeric school code Right
Overpayment Contact N/A
Y (more than one)
279 1773 1773 1 NSLDS SEOG D = Deferred Left
Overpayment Flag N = N/A
S = Satisfactory
Repayment
Arrangements
W = Waived
Y = Overpayment
280 1774 1781 8 NSLDS SEOG Numeric school code Right
Overpayment Contact N/A
Y (more than one)

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-40
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
281 1782 1782 1 NSLDS Perkins D = Deferred Left
Overpayment N = N/A
S = Satisfactory
Repayment
Arrangements
W = Waived
Y = Overpayment
282 1783 1790 8 NSLDS Perkins Numeric school code Right
Overpayment Contact N/A
Y (more than one)
283 1791 1791 1 NSLDS Defaulted Loan Y or N Left
Flag
284 1792 1792 1 NSLDS Discharged C = Conditional Left
Loan Flag D = Death
M = Multiple
N = None
P = Permanent
R= Reaffirmed
285 1793 1793 1 NSLDS Loan Y or N Left
Satisfactory Repayment
Flag
286 1794 1794 1 Active Bankruptcy Flag Y or N Left
287 1795 1800 6 NSLDS Aggregate Numeric Right
Subsidized Outstanding N/A
Principal Balance
288 1801 1806 6 NSLDS Aggregate Numeric Right
Unsubsidized N/A
Outstanding Principal
Balance
289 1807 1812 6 NSLDS Aggregate Numeric Right
Combined Outstanding N/A
Principal Balance
290 1813 1818 6 Modified NSLDS Unallocated Numeric Right
Field Name Consolidated N/A
Outstanding Principal
Balance
291 1819 1824 6 NSLDS Aggregate Numeric Right
Subsidized Pending N/A
Disbursement
292 1825 1830 6 NSLDS Aggregate Numeric Right
Unsubsidized Pending N/A
Disbursement

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-41
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
293 1831 1836 6 NSLDS Aggregate Numeric Right
Combined Pending N/A
Disbursement
294 1837 1842 6 NSLDS Aggregate Numeric Right
Subsidized Total N/A
295 1843 1848 6 NSLDS Aggregate Numeric Right
Unsubsidized Total N/A
296 1849 1854 6 NSLDS Aggregate Numeric Right
Combined Total N/A
297 1855 1860 6 Modified NSLDS Unallocated Numeric Right
Field Name Consolidated Total N/A
298 1861 1866 6 NSLDS Perkins Numeric Right
Principal Balance N/A
299 1867 1872 6 NSLDS Perkins Current Numeric Right
Year Loan Amount N/A
300 1873 1873 1 NSLDS Defaulted Loan # Left
Change Flag N
301 1874 1874 1 NSLDS Discharged # Left
Loan Change Flag N
302 1875 1875 1 NSLDS Satisfactory # Left
Repayment Change Flag N
303 1876 1876 1 NSLDS Active # Left
Bankruptcy Change N
Flag
304 1877 1877 1 NSLDS Overpayments # Left
Change Flag N
305 1878 1878 1 NSLDS Aggregate # Left
Loan Change Flag N
306 1879 1879 1 NSLDS Perkins Loan # Left
Change Flag N
307 1880 1880 1 NSLDS Pell Payment # Left
Change Flag N
308 1881 1881 1 NSLDS Additional Pell Y or N Left
Flag
309 1882 1882 1 NSLDS Additional Y or N Left
Loans Flag
310 1883 1883 1 Deleted Direct Loan Master- A = Active Left
value U Prom Note Flag C = Closed
I = Inactive
N = No MPN on file
Blank = No data from
NSLDS

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-42
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
311 1884 1884 1 Deleted Direct Loan Plus Master A = Active Left
value U Prom Note Flag C = Closed
I = Inactive
N = No MPN on file
Blank = No data from
NSLDS
312 1885 1885 1 Added Subsidized Loan Limit C = Close to limit Left
Flag E = Exceeded limit
N = No problem
313 1886 1886 1 Added Combined Loan Limit C = Close to limit Left
Flag E = Exceeded limit
N = No problem
314 1887 1888 2 NSLDS Pell Sequence 01 to 03 Left
Number (1) Blank
315 1889 1891 3 NSLDS Pell Alpha field Left
Verification Flag (1) N/A
316 1892 1897 6 NSLDS Pell EFC (1) 000000 to 999999 Left
Blank
317 1898 1905 8 NSLDS Pell School Numeric Right
Code (1) Blank
318 1906 1907 2 NSLDS Pell Numeric Right
Transaction Number (1) Blank
319 1908 1915 8 NSLDS Pell Last Numeric Left
Update Date (1) (CCYYMMDD)
N/A
Blank
320 1916 1921 6 NSLDS Pell Scheduled Numeric Right
Amount (1) Blank

Whole dollar amount


with leading zeros.
321 1922 1927 6 NSLDS Pell Amount Numeric Left
Paid to Date (1) Blank

Whole dollar amount


with leading zeros.
322 1928 1932 5 NSLDS Pell Percent Numeric Right
Scheduled Award Used Blank
(1)

Whole percent with


leading zeros i.e. 50% =
00050.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-43
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
323 1933 1938 6 NSLDS Pell Award Numeric Right
Amount (1) Blank

Whole dollar amount


with leading zeros.
324 1939 1940 2 NSLDS Pell Sequence 01 to 03 Left
Number (2) Blank
325 1941 1943 3 NSLDS Pell Alpha field Left
Verification Flag (2) N/A
326 1944 1949 6 NSLDS Pell EFC (2) 000000 to 999999 Left
Blank
327 1950 1957 8 NSLDS Pell School Numeric Right
Code (2) Blank
328 1958 1959 2 NSLDS Pell Numeric Right
Transaction Number (2) Blank
329 1960 1967 8 NSLDS Pell Last Numeric Left
Update Date (2) (CCYYMMDD)
N/A
Blank
330 1968 1973 6 NSLDS Pell Scheduled Numeric Right
Amount (2) Blank

Whole dollar amount


with leading zeros.
331 1974 1979 6 NSLDS Pell Amount Numeric Left
Paid to Date (2) Blank

Whole dollar amount


with leading zeros.
332 1980 1984 5 NSLDS Pell Percent Numeric Right
Scheduled Award Used Blank
(2)

Whole percent with


leading zeros i.e. 50% =
00050.
333 1985 1990 6 NSLDS Pell Award Numeric Right
Amount (2) Blank

Whole dollar amount


with leading zeros.
334 1991 1992 2 NSLDS Pell Sequence 01 to 03 Left
Number (3) Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-44
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
335 1993 1995 3 NSLDS Pell Alpha field Left
Verification Flag (3) N/A
336 1996 2001 6 NSLDS Pell EFC (3) 000000 to 999999 Left
Blank
337 2002 2009 8 NSLDS Pell School Numeric Right
Code (3) Blank
338 2010 2011 2 NSLDS Pell Numeric Right
Transaction Number (3) Blank
339 2012 2019 8 NSLDS Pell Last Numeric Left
Update Date (3) (CCYYMMDD)
N/A
Blank
340 2020 2025 6 NSLDS Pell Scheduled Numeric Right
Amount (3) Blank

Whole dollar amount


with leading zeros.
341 2026 2031 6 NSLDS Pell Amount Numeric Left
Paid to Date (3) Blank

Whole dollar amount


with leading zeros.
342 2032 2036 5 NSLDS Pell Percent Numeric Right
Scheduled Award Used Blank
(3)

Whole percent with


leading zeros i.e. 50% =
00050.
343 2037 2042 6 NSLDS Pell Award Numeric Right
Amount (3) Blank

Whole dollar amount


with leading zeros.
344 2043 2044 2 NSLDS Loan (1) 01 to 06 Left
Sequence Number Blank
345 2045 2045 1 NSLDS Loan (1) Type D = Defaulted Left
Code R = Recent
T = Discharged
Blank
346 2046 2046 1 NSLDS Loan (1) # Left
Change Flag N
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-45
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
347 2047 2048 2 NSLDS Loan (1) See NSLDS Loan Left
Program Code Program Codes Table in
the Processing Codes
section of this technical
reference.
348 2049 2054 6 NSLDS Loan (1) Net 000000 to 999999 Right
Amount Blank
349 2055 2056 2 NSLDS Loan (1) See NSLDS Loan Left
Current Status Code Current Status Codes
Table in the Processing
Codes section of this
technical reference.
350 2057 2064 8 NSLDS Loan (1) Format is CCYYMMDD Left
Current Status Date Blank
351 2065 2070 6 NSLDS Loan (1) 000000 to 999999 Right
Aggregate Principal N/A
Balance Blank
352 2071 2078 8 NSLDS Loan (1) Numeric Left
Aggregate Principal (CCYYMMDD)
Balance Date N/A
Blank
353 2079 2086 8 NSLDS Loan (1) Begin Numeric Left
Date (CCYYMMDD)
N/A
Blank
354 2087 2094 8 NSLDS Loan (1) End Numeric Left
Date (CCYYMMDD)
N/A
Blank
355 2095 2097 3 NSLDS Loan (1) GA Numeric Left
Code N/A
Blank
356 2098 2100 3 NSLDS Loan (1) Alpha Left
Contact Type N/A
Blank
357 2101 2108 8 NSLDS Loan (1) Numeric Left
School Code N/A
Blank
358 2109 2116 8 NSLDS Loan (1) Numeric Left
Contact Code N/A
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-46
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
359 2117 2119 3 NSLDS Loan (1) Grade Alpha/Numeric Left
Level N/A
Blank
360 2120 2120 1 NSLDS Loan (1) P = PLUS denial Left
Additional H = Health Professional
Unsubsidized Loan Flag B = Both
N = Neither
361 2121 2121 1 NSLDS Loan (1) Y = Yes Left
Capitalized Interest Flag N = No
362 2122 2127 6 NSLDS Loan (1) 000000 to 999999 Right
Amount of Last N/A
Disbursement Blank
363 2128 2135 8 NSLDS Loan (1) Date Numeric Left
of Last Disbursement (CCYYMMDD)
N/A
Blank
364 2136 2137 2 NSLDS Loan (2) 01 to 06 Left
Sequence Number Blank
365 2138 2138 1 NSLDS Loan (2) Type D = Defaulted Left
Code R = Recent
T = Discharged
Blank
366 2139 2139 1 NSLDS Loan (2) # Left
Change Flag N
Blank
367 2140 2141 2 NSLDS Loan (2) See NSLDS Loan Left
Program Code Program Codes Table in
the Processing Codes
section of this technical
reference.
368 2142 2147 6 NSLDS Loan (2) Net 000000 to 999999 Right
Amount Blank
369 2148 2149 2 NSLDS Loan (2) See NSLDS Loan Left
Current Status Code Current Status Codes
Table in the Processing
Codes section of this
technical reference.
370 2150 2157 8 NSLDS Loan (2) Format CCYYMMDD Left
Current Status Date Blank
371 2158 2163 6 NSLDS Loan (2) 000000 to 999999 Right
Aggregate Principal N/A
Balance Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-47
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
372 2164 2171 8 NSLDS Loan (2) Numeric Left
Aggregate Principal (CCYYMMDD)
Balance Date N/A
Blank
373 2172 2179 8 NSLDS Loan (2) Begin Numeric Left
Date (CCYYMMDD)
N/A
Blank
374 2180 3187 8 NSLDS Loan (2) End Numeric Left
Date (CCYYMMDD)
N/A
Blank
375 2188 2190 3 NSLDS Loan (2) GA Numeric Left
Code N/A
Blank
376 2191 2193 3 NSLDS Loan (2) Alpha Left
Contact Type N/A
Blank
377 2194 2201 8 NSLDS Loan (2) Numeric Left
School Code N/A
Blank
378 2202 2209 8 NSLDS Loan (2) Numeric Left
Contact Code N/A
Blank
379 2210 2212 3 NSLDS Loan (2) Grade Alpha/Numeric Left
Level N/A
Blank
380 2213 2213 1 NSLDS Loan (2) P = PLUS denial Left
Additional H = Health Professional
Unsubsidized Loan Flag B = Both
N = Neither
381 2214 2214 1 NSLDS Loan (2) Y = Yes Left
Capitalized Interest Flag N = No
382 2215 2220 6 NSLDS Loan (2) 000000 to 999999 Right
Amount of Last N/A
Disbursement Blank
383 2221 2228 8 NSLDS Loan (2) Date Numeric Left
of Last Disbursement (CCYYMMDD)
N/A
Blank
384 2229 2230 2 NSLDS Loan (3) 01 to 06 Left
Sequence Number Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-48
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
385 2231 2231 1 NSLDS Loan (3) Type D = Defaulted Left
Code R = Recent
T = Discharged
Blank
386 2232 2232 1 NSLDS Loan (3) # Left
Change Flag N
Blank
387 2233 2234 2 NSLDS Loan (3) See NSLDS Loan Left
Program Code Program Codes Table in
the Processing Codes
section of this technical
reference.
388 2235 2240 6 NSLDS Loan (3) Net 000000 to 999999 Right
Amount Blank
389 2241 2242 2 NSLDS Loan (3) See NSLDS Loan Left
Current Status Code Current Status Codes
Table in the Processing
Codes section of this
technical reference.
390 2243 2250 8 NSLDS Loan (3) Format is CCYYMMDD Left
Current Status Date Blank
391 2251 2256 6 NSLDS Loan (3) 000000 to 999999 Right
Aggregate Principal N/A
Balance Blank
392 2257 2264 8 NSLDS Loan (3) Numeric Left
Aggregate Principal (CCYYMMDD)
Balance Date N/A
Blank
393 2265 2272 8 NSLDS Loan (3) Begin Numeric Left
Date (CCYYMMDD)
N/A
Blank
394 2273 2280 8 NSLDS Loan (3) End Numeric Left
Date (CCYYMMDD)
N/A
Blank
395 2281 2283 3 NSLDS Loan (3) GA Numeric Left
Code N/A
Blank
396 2284 2286 3 NSLDS Loan (3) Alpha Left
Contact Type N/A
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-49
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
397 2287 2294 8 NSLDS Loan (3) Numeric Left
School Code N/A
Blank
398 2295 2302 8 NSLDS Loan (3) Numeric Left
Contact Code N/A
Blank
399 2303 2305 3 NSLDS Loan (3) Grade Alpha/Numeric Left
Level N/A
Blank
400 2306 2306 1 NSLDS Loan (3) P = PLUS denial Left
Additional H = Health Professional
Unsubsidized Loan Flag B = Both
N = Neither
401 2307 2307 1 NSLDS Loan (3) Y = Yes Left
Capitalized Interest Flag N = No
402 2308 2313 6 NSLDS Loan (3) 000000 to 999999 Right
Amount of Last N/A
Disbursement Blank
403 2314 2321 8 NSLDS Loan (3) Date Numeric Left
of Last Disbursement (CCYYMMDD)
N/A
Blank
404 2322 2323 2 NSLDS Loan (4) 01 to 06 Left
Sequence Number Blank
405 2324 2324 1 NSLDS Loan (4) Type D = Defaulted Left
Code R = Recent
T = Discharged
Blank
406 2325 2325 1 NSLDS Loan (4) # Left
Change Flag N
Blank
407 2326 2327 2 NSLDS Loan (4) See NSLDS Loan Left
Program Code Program Codes Table in
the Processing Codes
section of this technical
reference.
408 2328 2333 6 NSLDS Loan (4) Net 000000 to 999999 Right
Amount Blank
409 2334 2335 2 NSLDS Loan (4) See NSLDS Loan Left
Current Status Code Current Status Codes
Table in the Processing
Codes section of this
technical reference.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-50
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
410 2336 2343 8 NSLDS Loan (4) Format is CCYYMMDD Left
Current Status Date Blank
411 2344 2349 6 NSLDS Loan (4) 000000 to 999999 Right
Aggregate Principal N/A
Balance Blank
412 2350 2357 8 NSLDS Loan (4) Numeric Left
Aggregate Principal (CCYYMMDD)
Balance Date N/A
Blank
413 2358 2365 8 NSLDS Loan (4) Begin Numeric Left
Date (CCYYMMDD)
N/A
Blank
414 2366 2373 8 NSLDS Loan (4) End Numeric Left
Date (CCYYMMDD)
N/A
Blank
415 2374 2376 3 NSLDS Loan (4) GA Numeric Left
Code N/A
Blank
416 2377 2379 3 NSLDS Loan (4) Alpha Left
Contact Type N/A
Blank
417 2380 2387 8 NSLDS Loan (4) Numeric Left
School Code N/A
Blank
418 2388 2395 8 NSLDS Loan (4) Numeric Left
Contact Code N/A
Blank
419 2396 2398 3 NSLDS Loan (4) Grade Alpha/Numeric Left
Level N/A
Blank
420 2399 2399 1 NSLDS Loan (4) P = PLUS denial Left
Additional H = Health Professional
Unsubsidized Loan Flag B = Both
N = Neither
421 2400 2400 1 NSLDS Loan (4) Y = Yes Left
Capitalized Interest Flag N = No
422 2401 2406 6 NSLDS Loan (4) 000000 to 999999 Right
Amount of Last N/A
Disbursement Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-51
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
423 2407 2414 8 NSLDS Loan (4) Date Numeric Left
of Last Disbursement (CCYYMMDD)
N/A
Blank
424 2415 2416 2 NSLDS Loan (5) 01 to 06 Left
Sequence Number Blank
425 2417 2417 1 NSLDS Loan (5) Type D = Defaulted Left
Code R = Recent
T = Discharged
Blank
426 2418 2418 1 NSLDS Loan (5) # Left
Change Flag N
Blank
427 2419 2420 2 NSLDS Loan (5) See NSLDS Loan Left
Program Code Program Codes Table in
the Processing Codes
section of this technical
reference.
428 2421 2426 6 NSLDS Loan (5) Net 000000 to 999999 Right
Amount Blank
429 2427 2428 2 NSLDS Loan (5) See NSLDS Loan Left
Current Status Code Current Status Codes
Table in the Processing
Codes section of this
technical reference.
430 2429 2436 8 NSLDS Loan (5) Format is CCYYMMDD Left
Current Status Date Blank
431 2437 2442 6 NSLDS Loan (5) 000000 to 999999 Right
Aggregate Principal N/A
Balance Blank
432 2443 2450 8 NSLDS Loan (5) Numeric Left
Aggregate Principal (CCYYMMDD)
Balance Date N/A
Blank
433 2451 2458 8 NSLDS Loan (5) Begin Numeric Left
Date (CCYYMMDD)
N/A
Blank
434 2459 2466 8 NSLDS Loan (5) End Numeric Left
Date (CCYYMMDD)
N/A
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-52
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
435 2467 2469 3 NSLDS Loan (5) GA Numeric Left
Code N/A
Blank
436 2470 2472 3 NSLDS Loan (5) Alpha Left
Contact Type N/A
Blank
437 2473 2480 8 NSLDS Loan (5) Numeric Left
School Code N/A
Blank
438 2481 2488 8 NSLDS Loan (5) Numeric Left
Contact Code N/A
Blank
439 2489 2491 3 NSLDS Loan (5) Grade Alpha/Numeric Left
Level N/A
Blank
440 2492 2492 1 NSLDS Loan (5) P = PLUS denial Left
Additional H = Health Professional
Unsubsidized Loan Flag B = Both
N = Neither
441 2493 2493 1 NSLDS Loan (5) Y = Yes Left
Capitalized Interest Flag N = No
442 2494 2499 6 NSLDS Loan (5) 000000 to 999999 Right
Amount of Last N/A
Disbursement Blank
443 2500 2507 8 NSLDS Loan (5) Date Numeric Left
of Last Disbursement (CCYYMMDD)
N/A
Blank
444 2508 2509 2 NSLDS Loan (6) 01 to 06 Left
Sequence Number Blank
445 2510 2510 1 NSLDS Loan (6) Type D = Defaulted Left
Code R = Recent
T = Discharged
Blank
446 2511 2511 1 NSLDS Loan (6) # Left
Change Flag N
Blank
447 2512 2513 2 NSLDS Loan (6) See NSLDS Loan Left
Program Code Program Codes Table in
the Processing Codes
section of this technical
reference.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-53
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
448 2514 2519 6 NSLDS Loan (6) Net 000000 to 999999 Right
Amount Blank
449 2520 2521 2 NSLDS Loan (6) See NSLDS Loan Left
Current Status Code Current Status Codes
Table in the Processing
Codes section of this
technical reference.
450 2522 2529 8 NSLDS Loan (6) Format is CCYYMMDD Left
Current Status Date Blank
451 2530 2535 6 NSLDS Loan (6) 000000 to 999999 Right
Aggregate Principal N/A
Balance Blank
452 2536 2543 8 NSLDS Loan (6) Numeric Left
Aggregate Principal (CCYYMMDD)
Balance Date N/A
Blank
453 2544 2551 8 NSLDS Loan (6) Begin Numeric Left
Date (CCYYMMDD)
N/A
Blank
454 2552 2559 8 NSLDS Loan (6) End Numeric Left
Date (CCYYMMDD)
N/A
Blank
455 2560 2562 3 NSLDS Loan (6) GA Numeric Left
Code N/A
Blank
456 2563 2565 3 NSLDS Loan (6) Alpha Left
Contact Type N/A
Blank
457 2566 2573 8 NSLDS Loan (6) Numeric Left
School Code N/A
Blank
458 2574 2581 8 NSLDS Loan (6) Numeric Left
Contact Code N/A
Blank
459 2582 2584 3 NSLDS Loan (6) Grade Alpha/Numeric Left
Level N/A
Blank
460 2585 2585 1 NSLDS Loan (6) P = PLUS denial Left
Additional H = Health Professional
Unsubsidized Loan Flag B = Both
N = Neither
461 2586 2586 1 NSLDS Loan (6) Y = Yes Left
Capitalized Interest Flag N = No

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-54
ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify
# Field Start End Length Changes Field Name Valid Content Signed
462 2587 2592 6 NSLDS Loan (6) 000000 to 999999 Right
Amount of Last N/A
Disbursement Blank
463 2593 2600 8 NSLDS Loan (6) Date Numeric Left
of Last Disbursement (CCYYMMDD)
N/A
Blank
Total 2600 This layout Left
Bytes was
previously
2560 bytes

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-55
Type 2 Individual PIN Request Export and PIN
Error Import Record Layout
(RADD05IN- Sent to CPS; EREP05OP- Received from CPS)
Field # Start End Length Changes Field Name Valid Content Justify
1 1 7 7 Destination Number ‘TGXXXXX’ where XXXXX Left
is the 5-digit code for your
SAIG assigned when initial destination number
Enrollment Form was
processed.
2 8 8 1 Modified Year Indicator 5, will always be ‘5’ (for 2004- Left
valid 2005)
content
3 9 9 1 PIN Request Type Always '2' for Selected Left
Individual Requests
4 10 10 1 Error Code Left
Sent to CPS Blank
--------------------------- ---------------------------
Received from CPS 1 = Invalid destination number
2 = Destination not valid for
Note: If record meets participation
multiple error codes, the 3 = No records found on
lowest number will be Renewal Application Database
reported. Blank = No error
5 11 21 11 ID Field 1 Original SSN and Name ID Left
Code
6 22 22 1 ID Error Code 1 Left
Sent to CPS Blank
--------------------------- -------------------------------
Received from CPS 1 = ID not flagged for Renewal
Application
2 = ID and Federal School Code
mismatch
4 = Duplicate request, record
previously sent
Blank = No error

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-56
Type 2 Individual PIN Request Export and PIN Error Import
Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
7 23 33 11 ID Field 2 Original SSN and Name ID Left
Code
8 34 34 1 ID Error Code 2 Same as ID Error Code 1 Left
9 35 45 11 ID Field 3 Original SSN and Name ID Left
Code
10 46 46 1 ID Error Code 3 Same as ID Error Code 1 Left
11 47 57 11 ID Field 4 Original SSN and Name ID Left
Code
12 58 58 1 ID Error Code 4 Same as ID Error Code 1 Left
13 59 69 11 ID Field 5 Original SSN and Name ID Left
Code
14 70 70 1 ID Error Code 5 Same as ID Error Code 1 Left
15 71 76 6 Federal School Code X00000 to X99999 Left
Valid characters for the first
position are 0 (zero), B, E, or G
16 77 77 1 Federal School Code Error Left
Code
Sent to CPS Blank
--------------------------- -------------------------------
Received from CPS 3= Federal School Code invalid
or not under this destination
number
Blank = No error
17 78 79 2 Filler For FSA Use Only Left
18 80 80 1 PIN Indicator Y = Request CPS to print and Left
send PINs to students

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-57
Type 2 Individual PIN Request Export and PIN Error Import
Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
19 81 81 1 Modified Format Error Code Left
valid Sent to CPS Blank
content ------------------------------ --------------------------------
Received from CPS A = Incorrect destination
number (TGXXXXX) on the
SAIG network Header/Trailer
Records
B = Incorrect message class on
the SAIG network
Header/Trailer Records
C = Incorrect destination
number (TGXXXXX) on the
SAIG network Header/Trailer
and Type 2 PIN detail Records
D = Incorrect Year Indicator
E = Non-Type 2 request sent
electronically via SAIG
F = Mismatch of type and
record format
G = PIN Request contains blank
lines
H = PIN Request contains error
codes
I = Empty PIN Request
submitted
J = PIN Request contains low-
values Example: Hex ‘00’
K = Incorrect PIN Indicator
Blank = No error
20 82 85 4 Decreased Filler For FSA Use Only Left
from 28
bytes.
Total 85 Last year
Bytes this layout
contained
109 bytes

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-58
RAPP PIN/Print Notification Layout
(PINR05OP)
Field # Start End Length Changes Field Name Valid Content Justify
1 1 9 9 Original Social Security 001010001 to 999999999 Right
Number

The student's original SSN


as initially processed by
the CPS.
2 10 11 2 Original Name ID Uppercase A to Z Left
Space(s)
First two characters of last . (period)
name as processed initially ' (apostrophe)
by the CPS. - (dash)
Blank
3 12 27 16 Student’s Last Name 0 to 9 Left
Uppercase A to Z
Space(s)
. (period)
' (apostrophe)
- (dash)
Blank
4 28 39 12 Student’s First Name 0 to 9 Left
Uppercase A to Z
Space(s)
. (period)
' (apostrophe)
- (dash)
Blank
5 40 40 1 Middle Initial Uppercase A to Z Left
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-59
RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
6 41 75 35 Permanent Mailing 0 to 9 Left
Address Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
, (Comma)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
Blank
7 76 91 16 Student’s Permanent City 0 to 9 Left
Uppercase A to Z
. (Period)
' (Apostrophe)
- (Dash)
, (Comma)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
8 92 93 2 Student’s Permanent State Uppercase A to Z Left
Valid postal code
See State/Country/
Jurisdiction Codes in the
Processing Codes section of
this technical reference.
Blank
9 94 98 5 Student’s Permanent Zip 00000 to 99999 Right
Code Blank
10 99 106 8 Student’s Date of Birth Format is CCYYMMDD Left
19000101 to 19991231
Blank
11 107 116 10 Student’s Permanent 0000000000 to 9999999999 Right
Phone Number Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-60
RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
12 117 166 50 Student E-mail address One and only one '@' (at-sign) Left
allowed.
Before @:
• at least one valid character
• all characters in the range
of ASCII 33-126, except
for the following 12
characters < > ( ) [ ] \ , ; :
"@
• period (.) cannot be first,
last or adjacent to another
period
After @:
• at least one valid character
• only letters, digits,
hyphen, underscore, and
period (A-Z, a-z, 0-9, -, _,
.)
• hyphen, underscore, and
period cannot be first, last,
or adjacent to a period
13 167 167 1 PIN Indicator Y = Student received PIN Left
N = Student did not receive
PIN
Blank
14 168 168 1 Print Indicator Y = Student received Direct Left
Print Paper Renewal FAFSA
N = Student did not receive
Direct Print Paper Renewal
FAFSA
Blank
15 169 175 7 Destination Number ‘TGXXXXX’ where XXXXX Left
is the 5-digit code for your
SAIG assigned when destination number
initial Enrollment Form
was processed.
16 176 185 10 Modified Filler For FSA Use Only Left
field length
Total 185
Bytes

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-61
FAFSA Application Export Record Layout
(EAPS05IN)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
1 1 9 9 Student’s Current Social 001010001 to 999999999 Right
Security Number
2 10 11 2 Added Original Name ID Uppercase A to Z Left
Space(s)
First two characters of last . (period)
name. (Should be the same as ' (apostrophe)
positions 12 and 13.) - (dash)
Blank
3 12 27 16 Student’s Last Name 0 to 9 Left
Uppercase A to Z
If non-blank, first character Space(s)
must be a letter. Second . (period)
character must be non- ' (apostrophe)
numeric. - (dash)
Blank
4 28 39 12 Student’s First Name 0 to 9 Left
Uppercase A to Z
If non-blank, first character Space(s)
must be a letter. . (period)
' (apostrophe)
- (dash)
Blank
5 40 40 1 Middle Initial Uppercase A to Z Left
Blank
6 41 75 35 Permanent Mailing Address 0 to 9 Left
Uppercase A to Z
If non-blank, first character . (Period)
cannot be blank. ' (Apostrophe)
- (Dash)
This field cannot be left , (Comma)
blank. # (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-62
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
7 76 91 16 Student’s Permanent City 0 to 9 Left
Uppercase A to Z
If non-blank, first character . (Period)
cannot be blank. ' (Apostrophe)
- (Dash)
This field cannot be left , (Comma)
blank. # (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
Blank
8 92 93 2 Student’s Permanent State Uppercase A to Z Left
Valid postal code
See State/Country/
Jurisdiction Codes in the
Processing Codes section of this
technical reference.
Blank
9 94 98 5 Student’s Permanent Zip 00000 to 99999 Right
Code Must be 00000 if Student’s
Permanent State is CN, MX or
FC
10 99 106 8 Student’s Date of Birth Format is CCYYMMDD Left
19000101 to 19991231
11 107 116 10 Student’s Permanent Phone 0000000000 to 9999999999 Right
Number Blank
12 117 136 20 Student’s Driver’s License 0 to 9 Left
Number Uppercase A to Z
Embedded space(s)
First character cannot be an - (dash)
asterisk. * (asterisk)
Blank
If non-blank, first character
cannot be blank.
13 137 138 2 Student’s Driver’s License Valid two letter postal code Left
State Code See State/Country/
Jurisdiction Codes in the
Processing Codes section of this
technical reference.
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-63
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
14 139 188 50 Student’s E-mail Address One and only one '@' (at-sign) Left
allowed.
Before @:
• at least one valid character
• all characters in the range
of ASCII 33-126, except
for the following 12
characters < > ( ) [ ] \ , ; : "
@
• period (.) cannot be first,
last or adjacent to another
period
After @:
• at least one valid character
• only letters, digits, hyphen,
underscore, and period (A-
Z, a-z, 0-9, -, _, .)
• hyphen, underscore, and
period cannot be first, last,
or adjacent to a period
15 189 189 1 Student’s Citizenship Status 1 = U.S. citizen (or U.S. Left
national)
2 = Eligible non-citizen
3 = Neither 1 or 2
16 190 198 9 Student’s Alien Registration 000000001 to 999999999 Left
Number Blank
17 199 199 1 Student’s Marital Status 1 = Unmarried (single, Left
divorced, or widowed)
2 = Married/Remarried
3 = Separated
18 200 205 6 Modified Student’s Marital Status Date Format is CCYYMM Right
valid 190001 to 200512
content Blank
19 206 207 2 Student’s State of Legal Uppercase A to Z Left
Residence Valid postal code
See State/Country/
Jurisdiction Codes in the
Processing Codes section of this
technical reference.
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-64
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
20 208 208 1 Modified Student Legal Resident 1 = Yes Left
field name Before 01-01-1999 2 = No
year Blank
reference
21 209 214 6 Modified Student’s Legal Residence Format is CCYYMM Left
valid Date 190001 to 200512
content CPS will accept: CCYYMM
CCYY with blank MM
Blank CCYY with MM
Blank CCYYMM
22 215 215 1 Are You Male? 1 = Yes Left
2 = No
Blank
23 216 216 1 Do You want Selective 1 = Yes Left
Service to register you? 2 = No
Blank
24 217 217 1 Degree/Certificate 1 = 1st Bachelor’s Degree Right
2 = 2nd Bachelor’s Degree
3 = Associate Degree
(occupational or technical
program)
4 = Associate Degree (general
education or transfer program)
5 = Certificate or Diploma for
completing an occupational,
technical, or educational
program of less than two years
6 = Certificate or Diploma for
completing an occupational,
technical, or educational
program of at least two years
7 = Teaching Credential
Program (non-degree program)
8 = Graduate or Professional
Degree
9 = Other/Undecided
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-65
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
25 218 218 1 Modified Grade Level in College 0 = 1st year, never attended Left
field name college
1 = 1st year, attended college
before
2 = 2nd year/sophomore
3 = 3rd year/junior
4 = 4th year/senior
5 = 5th year/other
undergraduate
6 = 1st year
graduate/professional
7 = Continuing
graduate/professional
Blank
26 219 219 1 HS Diploma or GED 1 = Yes Left
Received? 2 = No
Blank
27 220 220 1 Modified First Bachelor’s Degree By 1 = Yes Left
field name 07-01-2004? 2 = No
year Blank
reference
28 221 221 1 Interested in Student Loans? 1 = Yes Left
2 = No
Blank
29 222 222 1 Interested in Student 1 = Yes Left
Employment? 2 = No
Blank
30 223 223 1 Father’s Highest Grade Level 1 = Middle School/Jr. High Left
Completed 2 = High School
3 = College or Beyond
4 = Other/Unknown
Blank
31 224 224 1 Mother’s Highest Grade 1 = Middle School/Jr. High Left
Level Completed 2 = High School
3 = College or Beyond
4 = Other/Unknown
Blank
32 225 225 1 Drug Conviction Affecting 1 = No Left
Eligibility 2 = Yes (Part year)
3 = Yes/Don't Know
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-66
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
33 226 226 1 Student’s Tax Return 1 = Already Completed Left
Completed? 2 = Will File
3 = Will Not File
Blank
34 227 227 1 Modified Student’s Type of 2003 Tax 1 = IRS 1040 Left
field name Form Used? 2 = IRS 1040A, 1040 EZ, 1040
year Telefile
reference 3 = Foreign Tax Return
4 = Tax return from Puerto
Rico, Guam, American Samoa,
the U.S. Virgin Islands, the
Marshall Islands, the Federated
States of Micronesia, or Palau
Blank
35 228 228 1 Student Eligible to file 1040A 1 = Yes Left
or 1040EZ? 2 = No
3 = Don’t Know
Blank
36 229 234 6 Student’s Adjusted Gross -999999 to 999999 Right
Income from IRS form Blank Signed
37 235 239 5 Student’s U.S. Income Tax 00000 to 99999 Right
Paid Blank
38 240 241 2 Student’s Exemptions 00 to 99 Right
Claimed Blank
39 242 247 6 Student’s Income Earned -999999 to 999999 Right
from Work Signed
40 248 253 6 Spouse’s Income Earned from -999999 to 999999 Right
Work Blank Signed
41 254 258 5 Student’s Total Amount from 00000 to 99999 Right
Worksheet A Blank
42 259 263 5 Student’s Total Amount from 00000 to 99999 Right
Worksheet B Blank
43 264 268 5 Student’s Total Amount from 00000 to 99999 Right
Worksheet C Blank
44 269 274 6 Student’s Cash, Savings, and 000000 to 999999 Right
Checking Blank
45 275 280 6 Student’s Investment Net 000000 to 999999 Right
Worth Blank
46 281 286 6 Student’s Business and/or 000000 to 999999 Right
Investment Farm Net Worth Blank
47 287 288 2 No. of Months Veterans 00 to 12 Right
Education Benefits Received Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-67
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
48 289 292 4 Monthly Veterans Education 0000 to 9999 Right
Benefits Blank
49 293 293 1 Modified Born Before 01-01-1981? 1 = Yes Left
field name 2 = No
year
reference
50 294 294 1 Modified Working on a Master’s or 1 = Yes Left
field name Doctorate Program? 2 = No
51 295 295 1 Is Student Married? 1 = Yes Left
2 = No
52 296 296 1 Have Children you Support? 1 = Yes Left
2 = No
53 297 297 1 Have Legal Dependents Other 1 = Yes Left
than Children or Spouse? 2 = No
54 298 298 1 Orphan or Ward of Court? 1 = Yes Left
2 = No
55 299 299 1 Veteran of U.S. Armed 1 = Yes Left
Forces? 2 = No
56 300 300 1 Parent’s Marital Status 1 = Married/Remarried Right
2 = Single
3 = Divorced/Separated
4 = Widowed
Blank
57 301 306 6 Parent’s Marital Status Date Format is CCYYMM Left
190001 to 200412
Blank
58 307 315 9 Your Father’s/Stepfather’s 000000000 to 999999999 Right
Social Security Number Blank
59 316 331 16 Your Father’s/Stepfather’s 0 to 9 Left
Last Name Uppercase A to Z
Space(s)
. (period)
' (Apostrophe)
- (dash)
Blank
60 332 332 1 Added Your Father’s/Stepfather’s Uppercase A to Z Right
First Name Initial Blank
61 333 340 8 Added Your Father’s/Stepfather’s Format is CCYYMMDD Right
Date of Birth 19000101 to 19991231
Blank
62 341 349 9 Your Mother’s/Stepmother’s 000000000 to 999999999 Right
Social Security Number Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-68
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
63 350 365 16 Your Mother’s/Stepmother’s 0 to 9 Left
Last Name Uppercase A to Z
Space(s)
. (period)
' (Apostrophe)
- (dash)
Blank
64 366 366 1 Added Your Mother’s/Stepmother’s Uppercase A to Z Right
First Name Initial Blank
65 367 374 8 Added Your Mother’s/Stepmother’s Format is CCYYMMDD Right
Date of Birth 19000101 to 19991231
Blank
66 375 376 2 Parents’ Number of Family 01 to 99 Right
Members Blank
67 377 377 1 Modified Parents’ Number in College 1 to 9 Right
field name (Parents’ excluded) Blank
68 378 379 2 Parents’ State of Legal Uppercase A to Z Left
Residence Valid postal code
See State/Country/
Jurisdiction Codes in the
Processing Codes section of this
technical reference.
Blank
69 380 380 1 Modified Parents’ Legal Residents 1 = Yes Left
field name before 01-01-1999? 2 = No
year Blank
reference
70 381 386 6 Modified Parents’ Legal Residence Format is CCYYMM Left
valid Date 190001 to 200512
content
CPS will accept: CCYYMM
CCYY with blank MM
Blank CCYY with MM
Blank CCYYMM
71 387 387 1 Parents’ Tax Return 1 = Already Completed Left
Completed? 2 = Will File
3 = Will Not File
Blank

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-69
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
72 388 388 1 Modified Parents’ Type of 2003 Tax 1 = IRS 1040 Left
field name Form Used? 2 = IRS 1040A, 1040 EZ, 1040
year Telefile
reference 3 = Foreign Tax Return
4 = Tax return from Puerto
Rico, Guam, American Samoa,
the U.S. Virgin Islands, the
Marshall Islands, the Federated
States of Micronesia, or Palau
Blank
73 389 389 1 Parents’ Eligible to file 1 = Yes Left
1040A or 1040EZ? 2 = No
3 = Don’t Know
Blank
74 390 395 6 Parents’ Adjusted Gross -999999 to 999999 Right
Income from IRS form Blank Signed
75 396 401 6 Parents’ U.S. Income Tax 000000 to 999999 Right
Paid Blank
76 402 403 2 Parents’ Exemptions Claimed 00 to 99 Right
Blank
77 404 409 6 Father’s/Stepfather’s Income -999999 to 999999 Right
Earned from Work Blank Signed
78 410 415 6 Mother’s/Stepmother’s -999999 to 999999 Right
Income Earned from Work Blank Signed
79 416 420 5 Parents’ Total Amount from 00000 to 99999 Right
Worksheet A Blank
80 421 425 5 Parents’ Total Amount from 00000 to 99999 Right
Worksheet B Blank
81 426 430 5 Parents’ Total Amount from 00000 to 99999 Right
Worksheet C Blank
82 431 436 6 Parents’ Cash, Savings, and 000000 to 999999 Right
Checking Blank
83 437 442 6 Parents’ Investment Net 000000 to 999999 Right
Worth Blank
84 443 448 6 Parents’ Business and/or 000000 to 999999 Right
Investment Farm Net Worth Blank
85 449 450 2 Student’s Number of Family 01 to 99 Right
Members Blank
86 451 451 1 Modified Student’s Number in College 1 to 9 Right
field name Blank
87 452 457 6 Federal School Code #1 X00000 to X99999 Left
Valid characters for the first
position are 0 (zero), B, E, or G.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-70
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
88 458 458 1 Federal School Code #1 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
89 459 464 6 Federal School Code #2 X00000 to X99999 Left
Blank
Valid characters for the first
position are 0 (zero), B, E, or G.
90 465 465 1 Federal School Code #2 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
91 466 471 6 Federal School Code #3 X00000 to X99999 Left
Blank
Valid characters for the first
position are 0 (zero), B, E, or G.
92 472 472 1 Federal School Code #3 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
93 473 478 6 Federal School Code #4 X00000 to X99999 Left
Blank
Valid characters for the first
position are 0 (zero), B, E, or G.
94 479 479 1 Federal School Code #4 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
95 480 485 6 Federal School Code #5 X00000 to X99999 Left
Blank
Valid characters for the first
position are 0 (zero), B, E, or G.
96 486 486 1 Federal School Code #5 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
97 487 492 6 Federal School Code #6 X00000 to X99999 Left
Blank
Valid characters for the first
position are 0 (zero), B, E, or G.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-71
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
98 493 493 1 Federal School Code #6 1 = On Campus Left
Housing Plans 2 = Off Campus
3 = With Parent
Blank
99 494 494 1 Combined Enrollment Status 1 = Full time Left
Enroll-ment 2 = ¾ time
questions 3 = ½ time
into 1 4 = Less than ½ time
question 5 = Not Sure
and Blank
modified
values 1
and 5
100 495 502 8 Modified Date Application Completed Format is CCYYMMDD Left
valid 20040101 to 20051231
content
101 503 503 1 Signed By A = Applicant Left
B = Applicant and Parent
102 504 512 9 Preparer’s Social Security 000000000 to 999999999 Right
Number Blank
103 513 521 9 Preparer’s Employer 000000000 to 999999999 Right
Identification Number (EIN) Blank
104 522 522 1 Preparer’s Signature 1 = Yes Left
Blank
Indicates that a preparer
signed the transaction.
105 523 523 1 Dependency Override 1 = Dependent to Independent Left
Indicator Blank = No dependency
override
Indicates that a Dependency
Override was requested on
this application.
106 524 531 10 Modified Filler For FSA Use Only Left
length Must be blank
107 532 533 2 Added Transaction Data 1A = Electronic Application Left
Source/Type Code

Indicates the origin of the


transaction.
108 534 541 8 Modified Transaction Receipt Date Format is CCYYMMDD Left
valid 20040101 to 20050630
content Date the school received the
application from the student.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-72
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
109 542 542 1 Assumption Override 1 1 = Yes Left
Blank = No
Parents’ Number in College
assumed to be 1 when the
number in college is greater
than 6.
110 543 543 1 Assumption Override 2 1 = Yes Left
Blank = No
Set on electronic application
to override assumption 2:
Parents’ AGI assumed equal
to sum of parents’ earned
income portions.
111 544 544 1 Assumption Override 3 1 = Yes Left
Blank = No
Set on the electronic
application to override
assumption 3: Student’s
Number in College assumed
to be one.
112 545 545 1 Assumption Override 4 1 = Yes Left
Blank = No
Set on the electronic
application to override
assumption 4: Student’s AGI
assumed equal to sum of
student’s and spouse’s earned
income portions.
113 546 546 1 Assumption Override 5 1 = Yes Left
Blank = No
Set on the electronic
application to override
assumption 5: Parents’
income from Worksheet C
assumed to be zero.
114 547 547 1 Assumption Override 6 1 = Yes Left
Blank = No
Set on the electronic
application to override
assumption 6: Student’s
income from Worksheet C
assumed to be zero.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-73
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
115 548 554 7 Filler For FSA Use Only Left
Must be blank
116 555 555 1 Modified Reject Override A 1 = Yes Left
end year Blank = No
range from Set by electronic application
1928 to override Reject A: Date of
Birth year is 1900 to 1929.

See Table of Reject Codes


and How to Respond to Each
in the Processing Codes
section of this technical
reference for further details.
117 556 556 1 Reject Override B 1 = Yes Left
Blank = No
Set by electronic application
to override Reject B:
Independent Student Status in
question because of student’s
age.

See Table of Reject Codes


and How to Respond to Each
in the Processing Codes
section of this technical
reference for further details.
118 557 557 1 Reject Override C 1 = Yes Left
Blank = No
Set by electronic application
to override Reject C: Taxes
paid is greater than zero and
greater than or equal to a
fixed percentage of the AGI,
but not equal to or greater
than AGI.

See Table of Reject Codes


and How to Respond to Each
in the Processing Codes
section of this technical
reference for further details.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-74
FAFSA Application Export Record Layout (Continued)
Justify
Field # Start End Length Changes Field Name Valid Content Signed
119 558 558 1 Reject Override N 1 = Yes Left
Blank = No
Set by electronic application
to override Reject N:
Student’s first name or last
name blank.

See Table of Reject Codes


and How to Respond to Each
in the Processing Codes
section of this technical
reference for further details.
120 559 559 1 Reject Override W 1 = Yes Left
Blank = No
Set by electronic application
to override Reject W:
Unusually high number of
family members.

See Table of Reject Codes


and How to Respond to Each
in the Processing Codes
section of this technical
reference for further details.
121 560 800 241 Modified Filler For FSA Use Only Left
length
Total 798
Bytes

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-75
Correction Export Record Layout
(CORR05IN)
Field # Start End Length Changes Field Name Valid Content Justify
1 1 1 1 Modified Year Indicator 5, will always be ‘5’ (for 2004- Left
field name 2005)
and valid Indicates the cycle year to
content which the correction
should be applied.
2 2 10 9 Original Social Security 001010001 to 999999999 Right
Number

The student's original SSN


as processed initially by
the CPS.
3 11 12 2 Original Name ID Uppercase A to Z Left
Space(s)
First two characters of last . (Period)
name as processed ’ (Apostrophe)
initially by the CPS. - (Dash)
Blank

If non-blank, first character


must contain a letter and second
character must be non-numeric.
4 13 14 2 Transaction Number 01 to 99 Right

The CPS transaction


number of the ISIR being
corrected.
5 15 17 3 SAR Field Number - 000 to 999 Right
Correction #1 SAR number of the data
element correction
See Correction Data Entry
Specification for SAR
Field Numbers in the
Processing Codes section
of this technical reference.

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-76
Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
6 18 52 35 Correction Data 1 0 to 9 Left
Uppercase A to Z
New value for field being . (Period)
corrected. ' (Apostrophe)
, (Comma)
See Correction Data Entry - (Dash)
Specification for SAR # (Number)
Field Numbers in the @ (At)
Processing Codes section % (Percent or care of)
of this technical reference. & (Ampersand)
/ (Slash)
Space(s)
* Corrected Data
Can be blank
7 53 55 3 SAR Field Number – 000 to 999 Right
Correction #2 SAR number of the data
element correction
8 56 90 35 Correction Data 2 Same as Valid Content for field Left
#6, Correction Data 1
9 91 93 3 SAR Field Number – 000 to 999 Right
Correction #3 SAR number of the data
element correction
10 94 128 35 Correction Data 3 Same as Valid Content for field Left
#6, Correction Data 1
11 129 131 3 SAR Field Number - 000 to 999 Right
Correction #4 SAR number of the data
element correction
12 132 166 35 Correction Data 4 Same as Valid Content for field Left
#6, Correction Data 1
13 167 169 3 SAR Field Number - 000 to 999 Right
Correction #5 SAR number of the data
element correction
14 170 204 35 Correction Data 5 Same as Valid Content for field Left
#6, Correction Data 1
15 205 207 3 SAR Field Number - 000 to 999 Right
Correction #6 SAR number of the data
element correction
16 208 242 35 Correction Data 6 Same as Valid Content for field Left
#6, Correction Data 1
17 243 245 3 SAR Field Number - 000 to 999 Right
Correction #7 SAR number of the data
element correction

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-77
Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
18 246 280 35 Correction Data 7 Same as Valid Content for field Left
#6, Correction Data 1
19 281 283 3 SAR Field Number - 000 to 999 Right
Correction #8 SAR number of the data
element correction
20 284 318 35 Correction Data 8 Same as Valid Content for field Left
#6, Correction Data 1
21 319 321 3 SAR Field Number - 000 to 999 Right
Correction #9 SAR number of the data
element correction
22 322 356 35 Correction Data 9 Same as Valid Content for field Left
#6, Correction Data 1
23 357 359 3 SAR Field Number - 000 to 999 Right
Correction #10 SAR number of the data
element correction
24 360 394 35 Correction Data 10 Same as Valid Content for field Left
#6, Correction Data 1
25 395 397 3 SAR Field Number - 000 to 999 Right
Correction #11 SAR number of the data
element correction
26 398 432 35 Correction Data 11 Same as Valid Content for field Left
#6, Correction Data 1
27 433 435 3 SAR Field Number - 000 to 999 Right
Correction #12 SAR number of the data
element correction
28 436 470 35 Correction Data 12 Same as Valid Content for field Left
#6, Correction Data 1

July 2003 (2004-2005) EDE Technical Reference Record Layouts


3-78
Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
29 471 520 50 Student’s E-mail Address One and only one '@' (at-sign) Left
allowed.
Before @:
• at least one valid character
• all characters in the range
of ASCII 33-126, except
for the following 12
characters < > ( ) [ ] \ , ; : "
@
• period (.) cannot be first,
last or adjacent to another
period
After @:
• at least one valid character
• only letters, digits, hyphen,
underscore, and period (A-
Z, a-z, 0-9, -, _, .)
• hyphen, underscore, and
period cannot be first, last,
or adjacent to a period
30 521 522 2 Added Transaction Data 1C = Correction Full SAR Left
Source/Type Code

Indicates the origin of the


transaction.
31 523 530 8 Modified Transaction Receipt Date Format is CCYYMMDD Left
valid 20040101 to 20050917
content The date you received the
correction for data entry.
32 531 531 1 Assumption Override 1 1 = Yes Left
Parents’ Number in Blank = No
College assumed to be 1
when the number in
college is greater than 6.
33 532 532 1 Assumption Override 2 1 = Yes Left
Parents’ AGI assumed Blank = No
equal to sum of father and
mother earned income
portions. Allow AGI to
be zero or blank as
entered.

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Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
34 533 533 1 Assumption Override 3 1 = Yes Left
Student’s Number in Blank = No
College assumed to be 1
when number in college
equals number in the
household and both are
greater than 2.
35 534 534 1 Assumption Override 4 1 = Yes Left
Student’s AGI assumed Blank = No
equal to the sum of
student and spouse earned
income portions. Allow
AGI to be zero or blank as
entered.
36 535 535 1 Assumption Override 5 1 = Yes Left
Parents' total from Blank = No
worksheet C assumed to
be zero. Allow parents'
income from worksheet C
to be less than or equal to
parents’ total income.
37 536 536 1 Assumption Override 6 1 = Yes Left
Student’s total from Blank = No
worksheet C assumed to
be zero. Allow student’s
income from worksheet C
to be less than or equal to
student’s total income.
38 537 537 1 Modified Reject Override A Date of 1 = Yes Left
end year Birth year is 1900 to Blank = No
range from 1929.
1928
See Table of Reject Codes
and How to Respond to
Each in the Processing
Codes section of this
technical reference for
further details.

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Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
39 538 538 1 Modified Reject Override B 1 = Yes Left
description Date of Birth since Blank = No
in Field September 1, 1988.
Name.
See Table of Reject Codes
and How to Respond to
Each in the Processing
Codes section of this
technical reference for
further details.
40 539 539 1 Reject Override C 1 = Yes Left
Taxes paid is greater than Blank = No
zero and greater than or
equal to a fixed
percentage of the AGI, but
not equal to or greater
than AGI.

See Table of Reject Codes


and How to Respond to
Each in the Processing
Codes section of this
technical reference for
further details.
41 540 540 1 Reject Override N 1 = Yes Left
Missing first or last name. Blank = No

See Table of Reject Codes


and How to Respond to
Each in the Processing
Codes section of this
technical reference for
further details.
42 541 541 1 Modified Reject Override W 1 = Yes Left
the Unusually high number of Blank = No
description family members.

See Table of Reject Codes


and How to Respond to
Each in the Processing
Codes section of this
technical reference for
further details.

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Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
43 542 547 6 EDE Federal School Code X00000 to X99999 Left
Blank
Originating Federal Valid characters for the first
School Code. position are 0 (zero), B, E, or G.
44 548 580 33 Changed Filler For FSA Use Only Left
length from
12 bytes
Total 580
Bytes

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Signature Record Export Record Layout
(SIGS05IN)
Field # Start End Length Changes Field Name Valid Content Justify
1 1 1 1 Modified Year Indicator 5, will always be ‘5’ (for 2004- Left
field name 2005)
and valid
content
2 2 10 9 Original Social Security 001010001 to 999999999 Right
Number

The student's original SSN


as processed initially by
the CPS.
3 11 12 2 Original Name ID Uppercase A to Z Left
Spaces(s)
First two characters of last . (Period)
name as processed ’ (Apostrophe)
initially by the CPS.. - (Dash)
Blank
If non-blank, the first character
must contain a letter and the
second character must be non-
numeric.
4 13 14 2 Added Filler For FSA Use Only Right
5 15 17 3 Modified SAR Field Number Will always be ‘100’ Left
valid
content
6 18 18 1 Correction Data-Signed A = Applicant Only Left
By B = Applicant and Parent
P = Parent Only
7 19 52 34 Filler For FSA Use Only Left
8 53 55 3 Modified SAR Field Number- Will be ‘103’ Left
valid Optional Or Blank
content
9 56 56 1 Correction Data- Will be ‘1’ Left
Preparer’s Signature- Or Blank
Optional

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Signature Record Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify
10 57 520 464 Filler For FSA Use Only Left
11 521 522 2 Added Transaction Data 1S = Signature Page
Source/Type Code

Indicates the origin of the


transaction.
12 523 530 8 Modified Transaction Receipt Date Format is CCYYMMDD Left
valid 20040101 to 20050910
content The date you received the
correction for data entry.
13 531 541 11 Filler For FSA Use Only Left
14 542 547 6 EDE Federal School Code X00000 to X99999 Left
Blank
Originating Federal Valid characters for the first
School Code. position are 0 (zero), B, E, or
G.
15 548 580 33 Filler For FSA Use Only Left
Total 580
Bytes

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School Web Student Signature Hold Information
Record Layout
(HOLD05OP)
Field # Start End Length Changes Field Name Valid Content Justify
1 1 9 9 Student’s Original Social 001010001 to 999999999 Right
Security Number

The student's original


SSN as provided on the
application.
2 10 11 2 Added Original Name ID Uppercase A to Z Left
Spaces(s)
First two characters of . (Period)
last name as processed ’ (Apostrophe)
initially by the CPS.. - (Dash)
Blank
If non-blank, the first character
must contain a letter and the
second character must be non-
numeric.
3 12 27 16 Student's Last Name 0 to 9 Left
Uppercase A to Z
If non-blank, first Space(s)
character must be a . (period)
letter. Second character ' (apostrophe)
must be non-numeric. - (dash)
Can be blank
4 28 39 12 Student's First Name 0 to 9 Left
Uppercase A to Z
If non-blank, first Space(s)
character must be a . (period)
letter. ' (apostrophe)
- (dash)
Can be blank
5 40 40 1 Student’s Middle Initial Uppercase A to Z Left
Blank

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School Web Student Signature Hold Information Record Layout
(Continued)
Field # Start End Length Changes Field Name Valid Content Justify
6 41 75 35 Permanent Mailing 0 to 9 Left
Address Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
, (Comma)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
Blank
7 76 91 16 Student’s Permanent City 0 to 9 Left
Uppercase A to Z
. (Period)
’ (Apostrophe)
- (Dash)
, (Comma)
# (Number)
@ (At)
% (Percent or care of)
& (Ampersand)
/ (Slash)
Space(s)
8 92 93 2 Student’s Permanent Uppercase A to Z Left
State Valid postal code
See State/Country/
Jurisdiction Codes in the
Processing Codes section of this
technical reference.
Blank
9 94 98 5 Student’s Permanent Zip 00000 to 99999 Right
Code Blank
10 99 106 8 Student’s Date of Birth Format is CCYYMMDD Left
19000101 to 19991231
Blank
11 107 116 10 Student’s Permanent 0000000000 to 9999999999 Right
Phone Number Blank

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School Web Student Signature Hold Information Record Layout
(Continued)
Field # Start End Length Changes Field Name Valid Content Justify
12 117 166 50 Student's E-mail address One and only one '@' (at-sign) Left
allowed.
Before @:
• at least one valid character
• all characters in the range
of ASCII 33-126, except
for the following 12
characters < > ( ) [ ] \ , ; : "
@
• period (.) cannot be first,
last or adjacent to another
period
After @:
• at least one valid character
• only letters, digits, hyphen,
underscore, and period (A-
Z, a-z, 0-9, -, _, .)
• hyphen, underscore, and
period cannot be first, last,
or adjacent to a period
13 167 167 1 Signed By A = Applicant Only Right
B = Applicant and Parent
P = Parent only
Blank = No signatures
14 168 168 1 Dependency Status D = Dependent Left
I = Independent
Pre-determined by origin
software based on
Dependency Status data
provided.
15 169 169 1 Added Transaction Data Type A = Application Left
B = Application Spanish
C = Correction
E = EZ FAFSA
F = EZ FAFSA Spanish
G = EZ FAFSA Renewal
H = EZ FAFSA Correction
R = Renewal Application
V = Verification Correction

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School Web Student Signature Hold Information Record Layout
(Continued)
Field # Start End Length Changes Field Name Valid Content Justify
16 170 178 9 Added Student’s Updated Social 001010001 to 999999999 Right
Security Number

The student's corrected


SSN.
17 179 186 8 Modified Date Added Format is CCYYMMDD where Left
valid CC = 20
content Date that the record was YY = Year 04 or 05
placed on Hold. MM = Month 01-12
DD = Day 01-31
18 187 193 7 Destination Number ‘TGXXXXX’ where XXXXX Left
is the 5-digit code for your
SAIG assigned when destination number
initial Enrollment Form
was processed.
19 194 199 6 Federal School Code X00000 to X99999 Left
Blank
Valid characters for the first
position are 0 (zero), B, E, or G
20 200 200 1 Filler For FSA Use Only Left
Total 200
Bytes

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