Technical Reference for

Electronic Data Exchange (EDE)
2004-2005
U.S. Department of Education

TABLE OF CONTENTS OVERVIEW............................................................................................................................... 1-1 Preface..................................................................................................................................... 1-3 Electronic FAFSA................................................................................................................... 1-5 Renewal FAFSA Process ........................................................................................................ 1-6 School Eligibility to Make PIN Requests ............................................................................ 1-6 What’s New for the Renewal FAFSA Process for 2004-2005 ........................................... 1-7 Institutional Student Information Record (ISIR) .................................................................... 1-9 Electronic Corrections........................................................................................................... 1-10 Handling Record Level Rejected Records ............................................................................ 1-11 What’s New and Changed in the EDE Technical Reference for 2004-2005........................ 1-12 Section 3 Changes.............................................................................................................. 1-13 Section 4 Changes.............................................................................................................. 1-15 What’s Changed in the Record Layouts Section since the Initial Draft Version (July 2003) .............................................................................................................................................. 1-19 What’s Changed in the Record Layouts Section since the September 2003 Version........... 1-21 Getting Help .......................................................................................................................... 1-22 CPS/WAN Technical Support ........................................................................................... 1-22 FSATECH.......................................................................................................................... 1-22 EDE PROCESSING .................................................................................................................. 2-1 Introduction ............................................................................................................................. 2-3 Electronic FAFSA................................................................................................................... 2-4 Electronic FAFSA Process .................................................................................................. 2-4 Receiving the Completed Paper FAFSA or Paper Renewal FAFSA .................................. 2-5 Entering and Formatting the FAFSA Information............................................................... 2-5 Transmitting the Records..................................................................................................... 2-5 Receiving Processed Records .............................................................................................. 2-5 Rejected FAFSA Records .................................................................................................... 2-5

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PIN Requests........................................................................................................................... 2-7 Renewal PIN Request Process ............................................................................................. 2-7 ISIR ......................................................................................................................................... 2-8 NSLDS Data ........................................................................................................................ 2-8 ISIR Receipt Process............................................................................................................ 2-8 ISIR Message Classes .......................................................................................................... 2-9 State Agency Options............................................................................................................ 2-11 Electronic Corrections........................................................................................................... 2-12 General Correction Entry Specifications ........................................................................... 2-12 Creating a Correction Record ............................................................................................ 2-12 Detailed Data Entry Specifications.................................................................................... 2-13 Signed Numeric Fields Table............................................................................................. 2-15 Making Signature Corrections ........................................................................................... 2-18 Adding Your Federal School Code to Receive Electronic Data........................................ 2-18 Tips for Corrections ........................................................................................................... 2-20 Rejected Correction Records ............................................................................................. 2-20 RECORD LAYOUTS................................................................................................................ 3-1 Introduction ............................................................................................................................. 3-2 EDE Record Level Error Report Import Record Layout ........................................................ 3-3 ISIR Record Description/Data Dictionary .............................................................................. 3-5 Type 2 Individual PIN Request Export and PIN Error Import Record Layout .................... 3-58 RAPP PIN/Print Notification Layout.................................................................................... 3-61 FAFSA Application Export Record Layout.......................................................................... 3-65 Correction Export Record Layout......................................................................................... 3-80 Signature Record Export Record Layout .............................................................................. 3-87 School Web Student Signature Hold Information Record Layout........................................ 3-89

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PROCESSING CODES............................................................................................................. 4-1 Introduction ............................................................................................................................. 4-3 Summary of Tables ................................................................................................................. 4-4 2004-2005 ISIR Cross-Reference ........................................................................................ 4-4 Table of Reject Codes and How to Respond to Each .......................................................... 4-4 Record and Transmission Error Messages........................................................................... 4-4 Assumption Overrides ......................................................................................................... 4-4 Field Name and Position Cross-References......................................................................... 4-4 NSLDS Loan Program Codes.............................................................................................. 4-5 NSLDS Loan Current Status Codes..................................................................................... 4-5 State/Country/Jurisdiction Codes......................................................................................... 4-5 Correction Data Entry Specifications .................................................................................. 4-5 Message Classes................................................................................................................... 4-5 ISIR Comment Codes .......................................................................................................... 4-5 2004-2005 ISIR Cross-Reference ........................................................................................... 4-6 Table of Reject Codes and how to Respond to Each ............................................................ 4-38 Record and Transmission Error Messages............................................................................ 4-41 Assumption Overrides........................................................................................................... 4-43 Field Name and Position Cross-References.......................................................................... 4-45 NSLDS Loan Program Codes ............................................................................................... 4-62 NSLDS Loan Current Status Codes...................................................................................... 4-63 State/Country/Jurisdiction Codes.......................................................................................... 4-65 Correction Data Entry Specifications.................................................................................... 4-66 Message Classes.................................................................................................................... 4-75 ISIR Comment Codes ........................................................................................................... 4-76

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PRINTING.................................................................................................................................. 5-1 Printing ISIRs.......................................................................................................................... 5-2 Printing Assumed Values..................................................................................................... 5-3 Printing Intermediate EFC Values ....................................................................................... 5-3 FAFSA Data Verify Flags ................................................................................................... 5-3 Printing Correction Flags..................................................................................................... 5-4 Printing Highlight Flags....................................................................................................... 5-4 Rejected ISIRs ..................................................................................................................... 5-5 Comments ............................................................................................................................ 5-5 NSLDS Page ........................................................................................................................ 5-5 Field Types........................................................................................................................... 5-6 Other Field Notes................................................................................................................. 5-6 ISIR Fields Not Printed on the ISIR ....................................................................................... 5-7 ISIR Sample Output Document .............................................................................................. 5-9 APPENDIX................................................................................................................................ A-1 Overview ................................................................................................................................ A-1

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Overview

Table of Contents
Preface...................................................................................................................................... 1-3 Electronic FAFSA.................................................................................................................... 1-5 Renewal FAFSA Process......................................................................................................... 1-6 School Eligibility to Make PIN Requests ............................................................................ 1-6 What’s New for the Renewal FAFSA Process for 2004-2005 ........................................... 1-7 Institutional Student Information Record (ISIR) ..................................................................... 1-9 Electronic Corrections ........................................................................................................... 1-10 Handling Record Level Rejected Records............................................................................. 1-11 What’s New and Changed in the EDE Technical Reference for 2004-2005......................... 1-12 Section 3 Changes.............................................................................................................. 1-13 Section 4 Changes.............................................................................................................. 1-15

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What’s Changed in the Record Layouts Section since the Initial Draft Version (July 2003)1-19 What’s Changed in the Record Layouts Section since the September 2003 Version ........... 1-21 Getting Help........................................................................................................................... 1-22 CPS/WAN Technical Support ........................................................................................... 1-22 FSATECH.......................................................................................................................... 1-22

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Preface
The Electronic Data Exchange (EDE) Technical Reference is designed to meet the reference needs of programmers and data processing staff. The Department of Education (ED) provides two types of software to EDE participants: EDExpress for Windows and EDconnect. EDExpress for Windows software is used for processing student financial aid. By using EDExpress, Financial Aid Administrators (FAAs) can import Institutional Student Information Record (ISIR) data, track documents, create student aid packages, originate loans, and track disbursements for Pell and Direct Loans. In past versions of EDExpress, users exchanged the Free Application for Federal Student Aid (FAFSA) and ISIR correction data with the Central Processing System (CPS) by entering the data in EDExpress and then exporting that data in "batches" for transmission via the Student Aid Internet Gateway (SAIG). For 2004-2005, we are redesigning this process so schools can take advantage of instantaneous (real-time) CPS processing through the Web. To achieve this goal, FAFSA and ISIR correction entry functionality in the 2004-2005 release of EDExpress will be accomplished via an interface with the FAA Access to CPS Online, utilizing embedded browser technology within the software. You can no longer export or transmit FAFSA or ISIR correction data to the CPS using the EDExpress software. The data will be submitted via the Web interface, and processed results will be returned to your SAIG mailbox.

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The Destination Point Administrator (DPA) of the TG number currently used to send and receive FAFSA and ISIR correction data has access to the FAA Access to CPS Online Web site by default. To take advantage of the enhanced Application Processing capabilities in 2004-2005 EDExpress, the DPA will need to enroll FAA staff members who are normally responsible for FAFSA and ISIR correction data entry tasks for the FAA Access to CPS Online Web site's services prior to January 2004. To enroll for access to the FAA Access to CPS Online Web site, go to the SAIG Enrollment Web site at FSAWebenroll.ed.gov. You can still incorporate FAFSA and ISIR correction functionality into your system. This technical reference provides sufficient information for you to build your own software to complement or replace EDExpress and some Web site functionality provided by ED for sending and receiving FAFSA data. It includes information about record layouts, required edits, print assistance, and reject messages that are applicable for electronic FAFSAs, ISIRs, electronic corrections, and signature records. The record layouts are in the Record Layouts section of this technical reference. The EDE process is described in this section with additional information in the EDE Processing section. Note: The processing steps for your own software will remain essentially the same as the EDExpress processing steps.

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Electronic FAFSA
An Electronic FAFSA sent by a school begins with a signed FAFSA completed by the student. The data can be entered by the school using the FAA Access to CPS Online Web site or transmitted to the CPS in a formatted ASCII file format. Processed FAFSA records are transmitted back to the school’s destination point as ISIRs in the IDAP05OP message class. The Record Layouts section includes information on record layouts including the FAFSA Application Export Record Layout (EAPS05IN). Reject codes are found in the Processing Codes section. How to handle rejected FAFSAs is located later in this section and in the EDE Processing section. The Printing section includes details on printing ISIRs.

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Renewal FAFSA Process
Each year the CPS creates a Renewal FAFSA for each student who is eligible to participate in the Renewal Application process. The Renewal FAFSA is a tremendous time-saver for students because it carries forward most of the data provided on the prior year’s FAFSA. Students only update information that has changed and complete certain income and asset questions. For the 2004-2005 Renewal Application process, the CPS will automatically send PIN Mailers instead of paper Renewal FAFSAs to eligible applicants whose grade level in college equals fifth-year undergraduate, graduate/professional, or beyond. The CPS also will send PIN Mailers to students who used the Internet to submit a 2003-2004 FAFSA or to make corrections to their FAFSA data. Students who supplied an e-mail address with correct syntax on their applications will receive a PIN Reminder by e-mail. More details about student eligibility to participate in the Renewal Application process are provided in the Renewal Application Data (RAD) Process Guide which can be found on ED's Federal Student Aid Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as on Information for Financial Aid Professionals (IFAP) Web site, located at ifap.ed.gov. Your school can also request that specific students or groups of students receive PIN Mailers instead of paper Renewal FAFSAs. If an e-mail address is present for the student, we will attempt to send an e-mail instead of a paper PIN Mailer. You can request that the CPS send PIN Mailers to your students by submitting either a PIN Request through FAA Access to CPS Online or a Type 2 Request through the SAIG. Instructions for making PIN requests are in the “PIN Requests” section of this guide.

School Eligibility to Make PIN Requests
To participate in the PIN Request process through the FAA Access to CPS Online site or the Type 2 Requests through the SAIG, your school must:

Have completed and filed an SAIG Enrollment Form that requests specific services for an EDE process (such as receiving electronic daily ISIRs). The SAIG Enrollment process can be completed at FSAwebenroll.ed.gov; Have an active enrollment status for your Federal School Code, which means you have correctly indicated on your SAIG Enrollment Form the Federal School Code you plan to use to perform the specific processes;

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Ensure your Federal School Code has an active enrollment status for PIN Requests. Your enrollment status is designated on your school’s SAIG Enrollment Form with CPS/WAN Technical Support; and Be set up to receive electronic daily ISIRs for the 2003-2004 or 2004-2005 academic years for the destination number (TG#) you use to submit your PIN Requests.

If your school is not enrolled to receive daily ISIRs, you cannot make PIN Requests. To verify or update your status for electronic daily ISIRs or PIN Requests, contact CPS/WAN Technical Support at 800/330-5947.

What’s New for the Renewal FAFSA Process for 20042005

We will send a PIN Reminder through e-mail to students who have PINs and who provided e-mail addresses with correct syntax on their 2003-2004 FAFSA records. The e-mail will no longer include a URL for students to retrieve their PINs on the Internet. We have decreased the length of the RADD05IN record (Type 2 PIN Requests) from 109 bytes to 85 bytes. This change reflects a decrease in the number of bytes of the filler at the end of the record. The only valid content changes on the RADD05IN are for Year Indicator position 8 and Format Error Code position 81. See the record layout for these changes. We are eliminating batch processing for 2004-2005, so CPS Header and Trailer records are not required for the Type 2 PIN Requests. We will not require a deliverable address within the U.S. as a Renewal Application eligibility requirement, since we will communicate with some students through e-mail. However, we do require a non-foreign, deliverable address for mailing the paper Renewal FAFSA to those students who do not qualify for a PIN Mailer. The PIN Mailer will contain a tear-out wallet card containing the student’s PIN. We will carry forward the following match results from the student’s 2003-2004 Renewal FAFSA eligible transaction to the 2004-2005 Renewal FAFSA, provided that the student did not make changes to his or her Social Security Number (SSN), name, or date of birth (DOB) on the 2004-2005 Renewal FAFSA, and:
• •

• •

Selective Service Match = Y (confirmed) Veterans Administration (VA) Match = 1 (confirmed)

SSN Match = 4 and Social Security Administration (SSA) Citizenship status = A or Blank (Citizen) or SSA Citizenship status = B, C, D, E, or F (not a Citizen) and Student’s Reported Citizenship = 2 (eligible non-Citizen).

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On the Renewal FAFSA, we will no longer preprint values for tax return fields, income fields, and the cash, checking, and savings fields for students with an automatic zero Expected Family Contribution (EFC).

We will carry forward all schools reported on the student’s 2003-2004 application record instead of listing only the schools that made payments to the student as reported on the National Student Loan Data System (NSLDS). We will print the student’s current SSN in the barcode area of the paper Renewal FAFSA and the student’s last name on the second page of the Renewal FAFSA in the Step Two heading. The RAPP PIN/Print Notification file notifies schools whether students who were eligible to participate in the Renewal Application process received a paper Renewal FAFSA or a PIN Mailer/e-mail. In 2004-2005, schools can also use this file to determine if a Renewal-eligible student received neither a paper Renewal FAFSA nor PIN Mailer/e-mail. This change is discussed in detail in the “How do I determine if a student received a paper Renewal FAFSA, a PIN Mailer, or a PIN Reminder through e-mail?” section of the RAD Process Guide.

Refer to the RAD Process Guide for more details regarding the PIN request and the RAD process. The RAD Process Guide can be found on ED's Federal Student Aid Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as Information for Financial Aid Professionals (IFAP) Web site, located at ifap.ed.gov.

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Institutional Student Information Record (ISIR)
CPS generates an ISIR in response to:
• •

FAFSAs or correction records from your school. Electronic FAFSAs and corrections completed by another school. You will receive the resulting ISIR if your Federal School Code is listed on the transaction. Web FAFSAs or corrections using FAFSA on the Web, Renewal FAFSA on the Web, or Corrections on the Web. Paper FAFSAs or corrections to a Student Aid Report (SAR) if your Federal School Code is listed on the transaction. A Secondary post-screening transaction from NSLDS or Department of Homeland Security (DHS). An application or correction submitted via FAA Access to CPS Online. System-generated ISIRs.

• •

CPS sends ISIRs to destination points for every student indicating a school serviced by the destination point on the FAFSA, and to state agencies that elect to receive ISIRs for legal residents or students indicating a school in that state. The Record Layouts section includes details on the ISIR Record layouts. The Processing Codes section includes information on comment codes and verifiable rejects and how to respond to them. The Printing section contains specifications for printing the ISIR.

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Electronic Corrections
Schools can submit corrections to the FAFSA data electronically. The Correction Record Layout is found in the Record Layouts section and is submitted in the CORR05IN message class. Information about adding your Federal School Code to receive electronic data, making signature corrections, and using the Correction Record Layout are found in section 2, EDE Processing.

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Handling Record Level Rejected Records
If the specifications in this technical reference are not followed on a particular record, an EDE Record Level Error Report file is transmitted to you and may be printed as an error report. (The layout is in the Record Layouts section.) The EDE Record Level Error Report Import Record Layout contains the student’s SSN, the student’s name ID, transaction number, last name, first name, the SAR field number in error, an edit code, an error code, and a text explanation for the reason the record was rejected. Each field in error is reported. If it was rejected due to an invalid value, CPS sends the actual value of the data received from the school. The student’s SSN is listed more than once in the EDE Record Level Error Import Report when a record has more than one field in error. See section 4, Processing Codes for additional details about rejects. The following is a list of message classes for reporting errors: CORE05OP EAPR05OP EREP05OP SIGA05OP Electronic Correction Errors Electronic Application Rejects PIN Request Errors Signature Correction Errors

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What’s New and Changed in the EDE Technical Reference for 2004-2005
Listed below are some of the significant changes in the 2004-2005 EDE Technical Reference.

You will no longer be able to request duplicate ISIRs electronically. However, you can still request them through the Federal Student Aid Information Center. Duplicate requests will be processed as SAR reprints through the ISIR Datamart. For more information on the ISIR Datamart refer to the School Electronic Process Guide. This process guide can be found on ED's Federal Student Aid Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as Information for Financial Aid Professionals Web (IFAP) site, located at ifap.ed.gov. Federal Data Requests and Year-to-Date ISIR Request processes are eliminated and functionality replaced with the ISIR Datamart. Because batch processing has been eliminated, all batch reject errors and edits will be deleted.

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Section 3 Changes

The FAFSA Express/Web Hold Information Record Layout was renamed the School Web Student Signature Hold Information Record Layout. We removed "Mailer" from the title of the Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout.

ISIR Changes Please refer to section 4, Processing Codes, for the 2004-2005 ISIR Cross Reference table. This table is a cumulative list of changes to the ISIR. The following fields were added to the ISIR Record Layout:
• • • • • • • • • • • • • •

Father’s/Stepfather’s First Name Initial Father’s/Stepfather’s Date of Birth Mother’s/Stepmother’s First Name Initial Mother’s/Stepmother’s Date of Birth Reject Override G Parent’s E-mail Address Address Only Change Flag CPS Pushed ISIR Flag SAR C Change Flag Father’s/Stepfather’s SSN Match Flag Mother’s/Stepmother’s SSN Match Flag Electronic Transaction Indicator (ETI) Flag Subsidized Loan Limit Flag Combined Loan Limit Flag

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The following field was changed:

Summer 2003 renamed as Enrollment Status (we combined all enrollment status fields into one)

The following fields were deleted from the ISIR Record Layout:
• • • • • • • • • • • • • • • •

Fall 2003? Winter 2003-2004? Spring 2004? Summer 2004? Age of Older Parent Input Record Type Serial Number Early Analysis Flag Electronic Application Entry Source Code Duplicate Request Indicator SSA Date of Death Subsequent Application Flag Paid EFC Paid EFC Type Duplicate Date ISIR Transaction Type

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Section 4 Changes
Table of Reject Codes and how to Respond to Each Modified Rejects:

Rejects D and E were changed from rejects to warning edits.

New Rejects:

G - Taxes paid is greater than zero, and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. (Dependent Student) S - Father’s Social Security match but no date of birth match T - Mother’s Social Security match but no date of birth match 6 - Father’s Social Security Number was not matched with the Social Security Administration 7 - Mother’s Social Security Number was not matched with the Social Security Administration 12 - Dependent student, taxes paid amount is greater than or equal to AGI

• • •

Record and Transmission Error Messages
• • • • •

Renamed the table Deleted former batch reject reasons 1 to 9 Added new Transmission Error Codes 17 and 18 Added new Reject Error Codes 14, 15, and 16 Modified error messages for Reject Error Codes 01, 04, 05, 06, 08, 10, and 13

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Message Classes We are making changes to the 2004-2005 message classes in order to implement the new ISIR Datamart on January 1, 2004. The message class changes will affect 2004-2005 ISIRs and beyond, but will not affect the message class system for 2003-2004 ISIRs. When implemented, the new ISIR Datamart will store all 2004-2005 ISIR transaction data generated by the CPS for distribution and retrieval by schools, state agencies, and other authorized users. Users of ISIR data will have the option to continue to receive ISIRs as they currently do, or they can elect to go to FAA Access to CPS Online and request ISIRs from the Datamart based on query criteria. Users who elect to continue to receive daily ISIRs also have the option to request ISIRs from the Datamart if they wish. In addition to daily and requested ISIRs, some ISIRs will be distributed (or “pushed”) to schools whether they were requested or not. If your school code is listed on a transaction, you will receive an ISIR for the student under a separate message class. These separate message classes will include:
• • •

Transactions where the EFC has changed from the previous transaction. Transactions where the SAR C Flag has changed between transactions. System-generated transactions including NSLDS postscreening, DHS Secondary Confirmation, and reprocessed ISIRs.

You will need to review all ISIRs received under a CPS Pushed ISIR message class and assess any potential impact to the students’ aid eligibility. In addition, all ISIRs must be reviewed for applicants that are enrolled at your school.

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Other message class changes include:
• •

Changed process year in all message classes from 04 to 05 New Message classes: Schools

IDAP05OP: Daily ISIRs that are the result of Application records submitted by the school IDCO05OP: Daily ISIRs that are the result of Correction records submitted by the school IDSA05OP: Daily ISIRs that are generated for all schools listed on the record IGCO05OP: CPS Pushed ISIRs that are the result of Correction records submitted by the school IGSA05OP: CPS Pushed ISIRs that are generated for all schools listed on the record ISRF05OP: ISIRs requested directly from the ISIR Datamart

• • •

• •

State Agencies
• • • •

IDRE05OP: Daily ISIRs for State Agency Residents IDNR05OP: Daily ISIRs for State Agency Non Residents IGRE05OP: CPS Pushed ISIRs for State Agency Residents IGNR05OP: CPS Pushed ISIRs for State Agency Non-Residents

Test ISIR files
• • • • •

TDAP05OP: Daily Application ISIRs TDCO05OP: Daily Correction ISIRs TDSA05OP: Daily Automatic ISIRs TGCO05OP: CPS Pushed Correction ISIRs TGSA05OP: CPS Pushed Automatic ISIRs

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Deleted Message classes
• • • • • • • • • • • • • • • •

CORR04OP: Electronic Correction/Duplicate ISIR EAPS04OP: Electronic Application ISIRs ESFN04OP: State Agency ISIR Non-Resident ESFR04OP: State Agency ISIR Resident FDRE04OP: Rejected FDR Request FDRF04OP: Processed FDRs FDRS04IN: FDR Request FDRU04OP: Unfulfilled FDRs After 30 Days SARA04OP: Automatic ISIRs SYSG04OP: System-generated ISIRs TAPS04OP: Test System – Application ISIRs TCOR04OP: Test System – Correction ISIRs TSAR04OP: Test System – Automatic ISIRs YTDN04OP: State Agency YTD ISIR Non-Resident YTDO04OP: Year-to-Date ISIRs YTDR04OP: State Agency YTD ISIR Resident

• •

Increased record length for ISIR files from 2560 bytes to 2600 bytes Decreased the length of the RADD05IN from 109 bytes to 85 bytes. The file length change is due to elimination of some of the final filler positions. The filler was used to make the length of the RADD05IN file the same length of the Header and Trailer records which we no longer use.

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What’s Changed in the Record Layouts Section since the Initial Draft Version (July 2003)
ISIR Record Description/Data Description

Added Blank as valid content for Student’s E-mail Address (field 16), positions 142 to 191 and Parent’s E-mail Address (field 127), positions 570 to 619. Added new values to Transaction Data Source/Type Code (field 111), positions 535 to 536 and Application Data Source/Type Code (field 133) positions 659 to 660. 3E = EZ FAFSA 3G = EZ FAFSA Renewal Application 3H = EZ FAFSA Correction (not added to Application Data Source)

• •

Modified description of Reject Override C (field 122). Added Reject Override G (field 123). The field numbers, start positions, and end positions changed for field numbers 123 to 151 and positions 561 to 708. The filler in the old field number 151 was deleted. Added SAR number 107 to FAA Adjustment (field 132). Added the ETI Flag (field 270). The field numbers after the ETI Flag have incremented by one. The start positions and end positions from the ETI Flag to the first Filler field after the ETI Flag have increased by one byte. The Filler end position remains the same. Modified description for Multi School Code Flags. This field will now hold the ETI flag for each of the six schools.

• •

FAFSA Application Record Export Layout
• •

Modified description of Reject Override C (field 118). Added Reject Override G (field 119). The field numbers, start positions, and end positions changed for field numbers 119 to the end of the record, positions 558 to 561. Increased the Total Bytes of the record layout from 798 to 800.

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Correction Record Export Layout
• •

Modified description of Reject Override C (field 40). Added Reject Override G (field 41). The field numbers, start positions, and end positions changed for field numbers 41 to the end of the record, positions 540 to 549.

Type 2 Individual PIN Request Export and PIN Error Import Record Layout

Changed field name PIN Indicator to PIN Mailer Indicator (field 18), position 80.

RAPP PIN/Print Notification Layout

Changed field name PIN Indicator to PIN Mailer Indicator (field 13), position 167.

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What’s Changed in the Record Layouts Section since the September 2003 Version
EDE Record Level Error Report Import Record

Added Federal School Code (field 6), positions 42 to 47. The length of this record increased six bytes from 109 bytes to 115 bytes. The field numbers, start positions, and end positions changed for field numbers 6 to 11, positions 42 to 115.

ISIR Record Description/Data Description

Changed the field name for field 286 from NSLDS Loan Satisfactory Repayment Flag to NSLDS Loan Satisfactory Payment Arrangement Flag Changed the field name for field 303 from NSLDS Satisfactory Repayment Change Flag to NSLDS Satisfactory Payment Arrangement Change Flag Changed the valid value description of S = Satisfactory Repayment to S = Satisfactory Payment Arrangements for the following fields.
• • •

NSLDS Pell Overpayment Flag (field 278) NSLDS SEOG Overpayment Flag (field 280) NSLDS Perkins Overpayment (field 282)

FAFSA Application Export Record Layout

Modified the length of field 106, Filler, from 10 bytes to eight bytes and removed the text from the Changes column. The field positions did not change.

RAPP PIN/Print Notification Layout

Added Federal School Code (field 16), position 176 to 181. The Filler field is now field 17 and is four bytes long.

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Getting Help
For a complete listing of all FSA sources of assistance go to the FSAdownload Web site located at FSAdownload.ed.gov to download the Sources of Assistance for Schools guide.

CPS/WAN Technical Support
If you have questions or concerns regarding this technical reference please contact CPS/WAN Technical Support. Working hours are 7 a.m. – 7 p.m. (CT), Monday through Friday. Toll-free: 800/330-5947 Telecommunications Device for the Deaf (TDD/TTY): 800/511-5806 Fax: 319/665-7662 E-mail: cpswan@ncs.com

FSATECH
FSATECH is an e-mail listserv for technical questions about the U.S. Department of Education’s FSA systems, software, and mainframe products. For more information about FSATECH, including how to subscribe, visit the FSA Schools Portal: Listservs & Mailing Lists at: ed.gov/offices/FSA/services/fsatechsubscribe.html

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EDE Processing

Table of Contents
Introduction .............................................................................................................................. 2-3 Electronic FAFSA .................................................................................................................... 2-4 Electronic FAFSA Process.................................................................................................... 2-4 Receiving the Completed Paper FAFSA or Paper Renewal FAFSA.................................... 2-5 Entering and Formatting the FAFSA Information ................................................................ 2-5 Transmitting the Records ...................................................................................................... 2-5 Receiving Processed Records ............................................................................................... 2-5 Rejected FAFSA Records ..................................................................................................... 2-5 PIN Requests ............................................................................................................................ 2-7 Renewal PIN Request Process .............................................................................................. 2-7 ISIR........................................................................................................................................... 2-8 NSLDS Data.......................................................................................................................... 2-8 ISIR Receipt Process............................................................................................................. 2-8 ISIR Message Classes ........................................................................................................... 2-9

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State Agency Options ............................................................................................................. 2-11 Electronic Corrections ............................................................................................................ 2-12 General Correction Entry Specifications ............................................................................ 2-12 Creating a Correction Record.............................................................................................. 2-12 Detailed Data Entry Specifications ..................................................................................... 2-13 Signed Numeric Fields Table.............................................................................................. 2-15 Making Signature Corrections ............................................................................................ 2-18 Adding Your Federal School Code to Receive Electronic Data ......................................... 2-18 Tips for Corrections ............................................................................................................ 2-20 Rejected Correction Records............................................................................................... 2-20

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Introduction
This section provides a more detailed description of the Electronic Data Exchange (EDE) process. It provides instructions for each of the individual processes within EDE.

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Electronic FAFSA
The Electronic Free Application for Federal Student Aid (FAFSA) process allows destination points to enter FAFSA data and send it to the Central Processing System (CPS) for processing. The FAFSA data can be collected on either a paper Renewal FAFSA or the FAFSA. Once processed by CPS, the results of the Electronic FAFSA are transmitted back to the destination point. The FAFSA data is submitted in the EAPS05IN message class and returned in the IDAP05OP message class. FAA Access to CPS Online allows Financial Aid Administrators (FAAs) to enter and transmit FAFSA information using the Internet. However, schools may choose to develop their own software instead. The remainder of this section includes specifications for developing software to provide the required electronic FAFSA functions.

Electronic FAFSA Process
The Electronic FAFSA process involves five steps: 1. The student submits a completed and signed paper FAFSA to the school. 2. The information on the FAFSA is key-entered. 3. The FAFSA data is edited and corrected until a clean data file is created. The data elements for each field must be in the valid range with no inconsistencies in the data. The CPS edits the data for inconsistencies. For example, if a student indicates a marital status of single, yet provides income earned from work for student and spouse, an edit is triggered at CPS. 4. The file is formatted and transmitted to CPS via the Student Aid Internet Gateway (SAIG). 5. Processed FAFSA records are transmitted back to the destination point as Institutional Student Information Records (ISIRs) under the message class IDAP05OP.

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Receiving the Completed Paper FAFSA or Paper Renewal FAFSA
Schools participating in Electronic Applications must have their students complete and sign paper FAFSAs or paper Renewal FAFSAs. The Department of Education (ED) provides the FAFSA forms. The completed and signed document must be kept on file at the school. If a student submits a paper Renewal FAFSA to the school, the Renewal FAFSA should be submitted to the CPS as a FAFSA.

Entering and Formatting the FAFSA Information
As part of the FAFSA entry and formatting, you are responsible for ensuring that the data meets the field-by-field criteria provided in the ‘Valid Field Contents’ column of the FAFSA Application Export Record Layout. The record created by your system or software must adhere to the record layout provided in the Record Layout section with the addition of a Carriage Return/Line Feed (CR/LF, ASCII 13, 10 HEX 0D, and 0A respectively) at the end of each record. Use of an end-of-file mark (ASCII 26 or HEX 1A) is optional. FAFSAs with invalid dates or formats are rejected.

Transmitting the Records
Use EDconnect, the transmission software provided by ED, to format your data records and transmit them over SAIG. New for 2004-2005! CPS no longer performs batch processing; therefore, there is no need for a batch CPS Header and CPS Trailer record to surround your data records.

Receiving Processed Records
You receive your processed FAFSA records in ISIR format in the IDAP05OP message class. Note: See the Printing section for more information on printing ISIRs.

Rejected FAFSA Records
There may be instances when CPS does not accept your records for processing. CPS returns a rejected electronic FAFSA error report to you in the message class EAPR05OP. The Record Layouts section contains the EDE Record Level Error Report Import Record Layout. The

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Processing Codes section contains additional information on the reject reasons found in the record layout. There are two categories of rejections for submitted FAFSA records: Transaction Rejects – A transaction reject prevents the FAFSA record from being processed. If a record is rejected for one or more reasons, an error report is returned to the school in message class EAPR05OP (see the EDE Record Level Error Report Import Record Layout in the Record Layouts section) and no ISIR is created. These rejects are also known as record level rejects. Compute Rejects – CPS contains a series of edits that evaluate data on incoming FAFSA records for consistency and completeness. These edits apply to all data from electronic and paper input. An Expected Family Contribution (EFC) is not computed for a FAFSA rejected for a compute reject reason. However, an ISIR is produced. ISIRs with a compute reject are also returned in the IDAP05OP message class. The reasons for the compute reject are coded on the ISIR. Refer to the Processing Codes section for information on interpreting these reject codes. There are two types of FAFSA compute reject reason codes:

Numeric: Certain data items MUST be corrected before a valid ISIR can be generated (Non-Verifiable). Alphabetic: Certain data items MUST be either corrected or verified before a valid ISIR can be generated (Verifiable). An alpha reject reason code is a verifiable data element, meaning the data given is questionable but could be correct.

In the paper system, a student can verify a data field by re-entering the same information in the Student Aid Report (SAR) correction column for the field in question. In the electronic process, the school verifies the data (re-enters the data as a "correction") and transmits the Correction record to CPS. Data that must be verified or corrected in response to each reject reason is provided in the Processing Codes section. A student’s record will not have an EFC if the record contains questionable data and has a FAFSA reject reason code(s). The reject reason code(s) are found in positions 690 through 703 on the ISIR. The Table of Reject Codes and how to Respond to Each is found in section 4 of this technical reference.

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PIN Requests
Schools can request that a PIN be sent to eligible applicants instead of the paper Renewal FAFSA. The PIN allows students to access their electronic 2004-2005 Renewal FAFSA data on the Web. Renewal FAFSAs may be available for returning students and display the 2003-2004 information. The student either verifies that the 2003-2004 information is still correct for 20042005 or updates the information on file at CPS.

Renewal PIN Request Process
There are two options available to request that a PIN be sent to a student instead of the paper Renewal FAFSA: 1. Make a PIN request via FAA Access to CPS Online. 2. Type 2 Individual PIN Request - This request is sent via SAIG. You will need to create a file that contains the Type 2 Individual PIN Request Export and PIN Error Import Record Layout. This layout is found in section 3, Record Layouts. Each destination point will receive a report in the format of the RAPP PIN/Print Notification layout, found in section 3, Record Layouts. This report will identify renewal eligible students who received a paper Renewal FAFSA, a PIN, or neither. If a student returns a completed Renewal FAFSA to the school, the data can be entered, edited, and transmitted to CPS as if it were a FAFSA. For more information on PIN requests, please refer to section 1, Overview, in this technical reference and to the Renewal Application Data (RAD) Process Guide. The RAD Process Guide contains additional information regarding changes to the Renewal FAFSA process and can be found on the U.S. Department of Education's Federal Student Assistance Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as on Information for Financial Aid Professionals (IFAP) Web site, located at ifap.ed.gov.

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ISIR
The ISIR is a fixed-length record containing reported information from the FAFSA, as well as key processing results. The ISIR is sent electronically to institutions where the student has indicated they plan to attend. Generally, all information printed by the CPS on the paper SAR is coded in the ISIR file. Note: The average CPS processing time is between 48-52 hours.

NSLDS Data
The ISIR includes National Student Loan Data System (NSLDS) information, which is located at the end of the ISIR Record Description.

ISIR Receipt Process
ISIR records are transmitted by CPS to the SAIG. Descriptions of the contents of the ISIR record are in the Record Layouts section. CPS Header and Trailer records are no longer included in the files. ISIR Types There are three reasons why CPS produces an ISIR:

ISIRs are generated daily in response to FAFSAs or corrections entered by you or at a site other than your school or state agency. ISIRs are sent to school destination points in the IDAP05OP and IDCO05OP message classes and are referred to as “daily ISIRs.” ISIRs are generated as the result of a query request to the ISIR Datamart via FAA Access to CPS Online. ISIRs are returned to school or state agency destination points in the ISRF05OP message class and are referred to as “requested ISIRs.”

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ISIRs are generated based on processing results at CPS to all schools listed on the transaction. ISIRs will be generated and returned in the IGCO05OP and IGSA05OP message classes and are referred to as “pushed ISIRS.”

Each school subscribing to the “daily ISIR” service receives one ISIR for every student who lists their school on the FAFSA. Regardless of the service a school has signed up for, all schools will receive “pushed ISIRs.” Servicers receive only one ISIR per destination point.

ISIR Message Classes
ISIRs are generated in response to input from your school or other schools, such as FAFSAs, FAFSA corrections and CPS generated transactions. ISIRs requested by schools are transmitted to the SAIG in one of three message classes:

ISRF05OP – Requested ISIRs ISIRs in this message class are requested and returned to the school in response to ISIR Datamart requests via FAA Access to CPS Online. The school receives one ISIR for every record that meets the ISIR query criteria.

IGCO05OP and IGSA05OP – Pushed ISIRs ISIRs in these message classes are system-generated and returned/pushed to the school as a result of transactions processed by CPS. If a data element on a correction record sent by a school causes a change to the EFC, the ISIR will be sent in this message class. There are several instances when the CPS system generates an ISIR for a student:
• • • • •

EFC value change SAR C Flag change between transactions Hold File status changes CPS reprocessing of records due to formula changes CPS receives changed information via NSLDS Post-Screening or DHS Secondary Match

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IDAP05OP, IDCO05OP and IDSA05OP – Daily ISIRs ISIRs in these message classes are generated daily in response to FAFSAs or corrections entered by you or at a site other than your school or state agency. These ISIRs are generated in response to:
• • • •

Paper FAFSAs or SARs by the Image Data Capture (IDC) processor Electronic FAFSAs, Renewal FAFSAs on the Web, or Corrections on the Web Electronic FAFSAs or corrections on FAA Access to CPS Online Electronic FAFSAs or corrections by another EDE school or third party servicer

Note: If an ISIR receives a reject code of 14, 15, or 16 (missing signatures), the school and state agency receive the full ISIR electronically. As with other rejects, an EFC is not computed until the reject is resolved.

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State Agency Options
State agencies can combine processed FAFSA data from CPS with common loan application data to guarantee Federal student loans and/or with state data to award state scholarships and grants. As destination points, state agencies can automatically receive ISIRs from the CPS or request ISIRS from the Datamart. The new message classes used by state agencies for 2004-2005 are listed below. IDNR05OP IDRE05OP IGNR05OP IGRE05OP ISRF05OP Daily State Agency ISIR Non-Resident Daily State Agency ISIR Resident CPS Pushed State Agency ISIR Non-Resident CPS Pushed State Agency ISIR Resident Requested ISIR Data from the ISIR Datamart

You would set up your ISIR request preference in the Participation Management System. For more information regarding the Participation Management System, contact CPS/WAN Technical Support through e-mail at cpswan@ncs.com, or at 800/330-5947.

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Electronic Corrections
Schools with destination points enrolled for electronic correction processing are able to transmit corrections to FAFSA data via the FAA Access to CPS Online. FAA Access to CPS Online allows schools to enter and edit correction data according to the CPS system requirements. Schools, however, may choose to develop their own software or system to enter, edit, and format correction data. Specifications for developing correction software are provided in the remainder of this section. Correction data is submitted in the CORR05IN message class and is returned in the IDCO05OP or IGCO05OP message class.

General Correction Entry Specifications
Only corrected information from a student's record, not the complete applicant record, is transmitted to CPS. This approach minimizes the transmission volume. Correction information is transmitted as a fixed-length record. The layout and description of this record is in the Record Layouts section, Correction Export Record Layout (CORR05IN).

Creating a Correction Record
Use the following steps to create a Correction record: 1. In the first position of the record, enter 5 to indicate this is a correction to a 2004-2005 applicant transaction. 2. In positions 2 through 10, enter the applicant's original Social Security Number (SSN). This is the number reported by the applicant on the FAFSA form and does not reflect any corrections to the SSN that might have been made. 3. In positions 11 and 12, enter the first two letters of the original applicant's last name. These are the letters reported by the applicant on the FAFSA form and do not reflect any corrections to the last name that might have been made. 4. In positions 13 and 14, enter the transaction number of the applicant record being corrected. For example, enter 01 to correct the first transaction on file at CPS. The transaction does not necessarily have to be the latest one on file at CPS. If the transaction number being corrected is not on the CPS database, the record is rejected. If you want to correct the most recent transaction, you can enter 99.

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Note: When making a correction using transaction 99, corrections to SAR field number 086 (the first Federal School Code) and field number 113 (DRN) must also be provided on the record. 5. In positions 15 through 17, enter the SAR number of the SAR field being corrected. Each correctable field has a three-digit SAR number associated with it. For example, enter 001 to correct the student's last name. The SAR numbers with valid field content are provided in the Correction Data Entry Specifications table found in the Processing Codes section. 6. In positions 18 through 52, enter the new value for the field being corrected. 7. In positions 471 through 520, enter or correct the student’s e-mail address. 8. In positions 521 through 522, enter “1C” for the Transaction Data Source/Type Code. 9. In positions 523 through 530, enter the transaction receipt date. This is the date you received the correction information from the student. 10. In positions 543 through 548, enter the Federal School Code of the school making the correction. Note: To correct a field to blank, enter a single asterisk (*) left-justified in that field. The Correction Data Entry Specification table, in section 4, distinguishes which fields can be corrected to blank as not all fields can be. Up to 12 SAR data fields can be corrected on a single record. Repeat steps 5 and 6 using the remaining data fields on the Correction record if more than one field is being corrected. If more than twelve fields require correction, an additional record must be created, repeating steps 1 through 10.

Detailed Data Entry Specifications
Each corrected value must meet certain standards; otherwise, the Correction record is rejected. Field-by-field data entry specifications are provided in the Processing Codes section. For each field, these specifications identify the type (character, numeric, or signed-numeric), acceptable length, whether the field is correctable, whether the field is correctable to blank, and the valid values for the correction.

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Keep the following items in mind:

Left-justify the corrected value within the data field on the Correction record, while zerofilling numeric fields up to the valid maximum length of the field and leaving empty positions to the right blank. For example, to correct the number of family members to 5, enter 05 in positions 18 and 19, leaving positions 20 through 52 blank. To correct the student's last name to Smith, enter SMITH, in uppercase letters as the layout notes, in positions 18 through 22, leaving positions 23 through 52 blank. All 9s in a field indicate the reported or calculated value is greater than or equal to the value of all 9s. Blanks are allowable in some fields. Fields can contain one of three data types, character, numeric or signed numeric.

A negative entry is acceptable for a limited number of fields. The Correction Data Entry Specifications table in the Processing Codes section identifies the fields in which a negative is acceptable under the Justify Signed column and the Valid Field content column. The Signed Numeric Fields table on the next page defines the signed fields. With signed numeric fields, the sign is always implied in the right most character of the field. For example, if the Student’s Adjusted Gross Income (AGI) field contains a value of negative 3507, the record will contain 00350P. Because the AGI value does not contain as many bytes as the correction field, the record must have leading zeros. The following digits are the AGI value with the exception of the last digit. To determine the last digit use the chart below. Determine if the value is positive or negative and select the corresponding value for the last digit. The following chart explains the conversion of the sign and the number:

Positive Values { 0 A 1 B 2 C 3 D 4 E 5 F 6 G 7 H 8 I 9

Negative Values } 0 J 1 K 2 L 3 M 4 N 5 O 6 P 7 Q 8 R 9

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Signed Numeric Fields Table
ISIR SAR Field # Field #
38 41 42 76 79 80 157 159 160 174 176 035 038 039 073 076 077

Field Length
6 6 6 6 6 6 6 6 6 6 6

Field Name
Student’s Adjusted Gross Income from IRS form Student’s Income Earned from Work Spouse’s Income Earned from Work Parents’ Adjusted Gross Income from IRS form Father’s/Stepfather’s Income Earned from Work Mother’s/Stepmother’s Income Earned from Work Assumed Student’s AGI Assumed Student’s Income from Work Assumed Spouse’s Income from Work Assumed Parents' AGI Assumed Father's/ Stepfather’s Income Earned from Work

Valid Field Content
-999999 to 999999 Blank -999999 to 999999 Blank -999999 to 999999 Blank -999999 to 999999 Blank -999999 to 999999 Blank -999999 to 999999 Blank -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption

Found Only on ISIR
N N N N N N Y Y Y Y Y

177

6

Assumed Mother's/ Stepmother’s Income Earned from Work

Y

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Signed Numeric Fields Table (Continued) ISIR SAR Field # Field #
205 207 210 211 212 215 216 220 221 223 224 225 226 228 231

Field Length
7 7 7 7 9 7 7 7 7 9 7 7 7 7 7

Field Name
TI: Total Income STX: State and Other Tax Allowance AI: Available Income CAI: Contribution From Available Income DNW: Discretionary Net Worth PCA: Parents’ Contribution from Assets AAI: Adjusted Available Income STI: Student’s Total Income SATI: Student’s Allowance against Total Income SDNW: Student’s Discretionary Net Worth SCA: Student’s Contribution from Assets FTI: FISAP Total Income SEC TI: Secondary Total Income SEC STX: Secondary State Tax Allowance SEC AI: Secondary Available Income

Valid Field Content
-9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated

Found Only on ISIR
Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

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Signed Numeric Fields Table (Continued) ISIR SAR Field # Field #
232

Field Length
7

Field Name
SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC STI: Secondary Student’s Total Income SEC SATI: Secondary Student’s Allowance Against Total Income SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income

Valid Field Content
-9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated

Found Only on ISIR
Y

233 236

9 7

Y Y

237 241 242

7 7 7

Y Y Y

244

9

Y

245

7

Y

246

7

Y

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Making Signature Corrections
Signature information is required to resolve signature rejects (rejects 14, 15, and 16). Signature information does not need to be provided on other standard corrections unless you are using 99 as the transaction number. If you have a transaction that was a reject 14, 15, or 16, simply correct SAR field #100 (Signed By) to A (Applicant) or B (Both = Student and Parent), as appropriate. If you need to add a signature to a student’s record on the Web hold file, you must use the layout for Signature Record Export Record Layout (SIGS05IN) found in section 3, Record Layouts. You can correct the student or parent signature using this layout. You must make sure the student included your school on the FAFSA or correction.

Adding Your Federal School Code to Receive Electronic Data
A school cannot make an electronic correction unless the school has been designated on the applicant transaction. You can add your Federal School Code to the list of schools receiving data electronically along with correcting other fields on the record by using the Correction Record Layout (CORR05IN). Follow these steps to add your Federal School Code and/or to make corrections: 1. In the first position of the record, enter 5 to indicate that this is a correction to a 2004-2005 applicant transaction. 2. In positions 2 through 10, enter the applicant's original SSN. This is the number reported by the applicant on the FAFSA form and does not reflect any corrections to the SSN that might have been made. 3. In positions 11 and 12, enter the first two letters of the original applicant's last name. These are the letters reported by the applicant on the FAFSA form and does not reflect any corrections to the last name that might have been made. 4. In positions 13 and 14, enter the transaction number of the applicant record being corrected. For example, enter 01 to correct the first transaction on file at CPS. The transaction does not necessarily have to be the latest one on file at the CPS. If the transaction number being corrected is not on the CPS database, the record will be rejected. You can use transaction 99 to add your school code to the most recent transaction on the CPS Database. 5. Enter 113 in the SAR Field Number Correction #1 field, positions 15 through 17 (corresponding to the SAR Field #113, the Data Release Number [DRN]).

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6. Enter the student's DRN in Correction Data 1 field, positions 18 through 52. Remember to make it left-justified, and leave any unused bytes blank. Note: A unique DRN is assigned to each Title IV applicant. It appears only on paper SARs and ISIR records generated in response to electronic FAFSAs. If a valid DRN is not present on the Correction record containing the Federal School Code change, the record is rejected. 7. Enter the SAR field number associated with the Federal School Code position being changed in the SAR Field Number Correction #2 field, positions 53 through 55. Possible field numbers are 086, 088, 090, 092, 094, and 096. 8. Enter the Federal School Code in the Correction Data 2 field positions 56 through 90. Remember to make it left-justified, and leave any unused bytes blank. The number can be changed only to the number of the participating EDE school submitting the correction. You also must enter this number in the EDE Federal School Code field, positions 543 through 548. If the codes in these two fields do not match, the record is rejected. Schools may modify the Federal School Code and make other corrections to the applicant record on the same correction transaction. 9. Optional: In positions 471 through 520, enter or correct the student’s e-mail address. 10. In positions 521 through 522, enter “1C” for the Transaction Data Source/Type Code. 11. In positions 523 through 530, enter the Transaction Receipt Date. This is the date you received the correction information from the student. 12. In positions 543 through 548, enter the Federal School Code of the school making the correction.

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Tips for Corrections
When you submit an ISIR correction to CPS, we use the transaction number you provide in positions 13 to 14 as a template. We make changes to the fields you indicated, leaving other fields unchanged. Your Federal School Code must be one of the six listed, but it does not have to be the first college choice on the transaction to be processed by CPS. You can receive the processed results in the IDCO05OP or IGCO05OP message class. If you are submitting a Dependency Override or FAA Adjustment (professional judgment) as part of the Correction record, only your school receives the resulting corrected ISIR transaction. Also, do not send a Dependency Override correction with a FAA Adjustment to a transaction without an EFC. If there is no EFC, first send the Dependency Override with any other corrections necessary to obtain an EFC. Then, submit the FAA Adjustment to the transaction with the dependency override and the EFC.

Rejected Correction Records
The two categories of rejections for submitted Correction records, transaction and compute rejects are:

Transaction Rejects – A transaction reject prevents the Correction record from being applied to the student's record. If a record is rejected for one or more reasons, the school receives an error report in message class CORE05OP (see EDE Record Level Error Report Import Record layout in the Record Layouts section). No ISIR is created. Compute Rejects – CPS contains a series of edits that evaluate all incoming FAFSA and correction data for consistency and completeness. These edits apply to all data from electronic, Web, and paper input. EFC is not computed for a correction rejected for a compute reject reason. However, an ISIR is produced. Correction ISIRs with a compute reject are returned in the IDCO05OP message class. The reasons for the compute reject are coded on the ISIR in positions 690 through 703. Refer to the Processing Codes section for information on interpreting these reject codes.

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The two types of FAFSA compute reject reason codes are: 1. Numeric – Certain data items MUST be corrected before a valid ISIR can be generated (NonVerifiable). 2. Alphabetic – Certain data items MUST be either corrected or verified before a valid ISIR can be generated (Verifiable). An alphabetic reject reason code is a verifiable data element, meaning the data given is questionable but could be correct. In the paper system, a student can verify a data field by re-entering the same information in the SAR correction column for the field in question. In the electronic process, the school may verify the data (re-enter the data as a "correction"), or set the appropriate reject override (found at the end of the CORR05IN Record Layout in positions 537 through 542), and transmit the correction record to CPS. Data that must be verified or corrected in response to each reject reason is provided in the Processing Codes section. A student’s record may not have an EFC if the record contains questionable data and has a FAFSA reject reason code(s). The reject reason codes are found in positions 690 through 703 on the ISIR. They explain the questionable and highlighted field(s).

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Record Layouts

Table of Contents
Introduction .............................................................................................................................. 3-2 EDE Record Level Error Report Import Record Layout.......................................................... 3-3 ISIR Record Description/Data Dictionary................................................................................ 3-5 Type 2 Individual PIN Request Export and PIN Error Import Record Layout...................... 3-58 RAPP PIN/Print Notification Layout ..................................................................................... 3-61 FAFSA Application Export Record Layout ........................................................................... 3-65 Correction Export Record Layout .......................................................................................... 3-80 Signature Record Export Record Layout ............................................................................... 3-87 School Web Student Signature Hold Information Record Layout ......................................... 3-89

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Introduction
This section provides all the necessary record layouts needed for you to create your own software to participate in the Electronic Data Exchange (EDE) process.

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EDE Record Level Error Report Import Record Layout
(EAPR05OP, CORE05OP, and SIGA05OP)
Field # Start End Length Changes
1 1 9 9

Field Name
Original Social Security Number

Valid Content
001010001 to 999999999

Justify
Right

2

10

11

2

3

12

13

2

The student's original SSN as processed initially by the CPS. Original Name ID Uppercase A to Z Blank The first two characters of last name as processed If non-blank, first character initially by the CPS. must contain a letter and second character must be non-numeric. Transaction Number 01 to 99 The transaction number indicating the ISIR transaction to be corrected. Student's Last Name

Left

Left

4

14

29

16

5

30

41

12

Student's First Name

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Second character nonnumeric 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank

Left

Left

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EDE Record Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes
6 42 47 6 Added

Field Name
Federal School Code

Valid Content
X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G 000 to 999 0000 to 9999

Justify

7 8 9

48 51 55

50 54 56

3 4 2

10

57

93

37

11

94

115

22

See ‘Record and Transmission Errors’ table in the Processing Codes section of this technical reference. Invalid content sent from the 0 to 9 destination Uppercase A to Z . (Period) Actual data submitted by the ' (Apostrophe) destination. - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) * (asterisk) = Corrected to Blank Increased Error Message Text See ‘Record and field length Transmission Errors’ table in the Processing Codes section of this technical reference.

SAR Item Number Edit Code – For FSA Use Only Error Code

Right Left Left

Right

Left

Total Bytes

115

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ISIR Record Description/Data Dictionary
(IDAP05OP, IDCO05OP, IDNR05OP, IDRE05OP, IDSA05OP, IGCO05OP, IGNR05OP, IGRE05OP, IGSA05OP, and ISRF05OP)
Field #
1

SAR Field

Start
1

End
1

Length
1

Changes
Modified field name and valid content

Field Name
Year Indicator

Valid Content
5, will always be ‘5’ (for 2004-2005) 001010001 to 999999999

Justify Signed
Left

2

2

10

9

Original Social Security Number The student's original SSN as initially processed by the CPS. Original Name ID The first two characters of last name as processed initially by the CPS. Transaction Number The CPS transaction number of this ISIR. Student’s Last Name

Right

3

11

12

2

4

13

14

2

Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 01 to 99

Left

Right

5

001

15

30

16

6

002

31

42

12

Student’s First Name

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank

Left

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-5

ISIR Record Description/Data Dictionary (Continued)
Field #
7 8

SAR Field
003 004

Start
43 44

End
43 78

Length
1 35

Changes

Field Name
Middle Initial Permanent Mailing Address

Valid Content
Uppercase A to Z Blank 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 00000 to 99999 Blank Format is CCYYMMDD 19000101 to 19991231 Blank

Justify Signed
Left Left

9

005

79

94

16

Student’s Permanent City

Left

10

006

95

96

2

Student’s Permanent State

Left

11 12

007 009

97 102

101 109

5 8

Student’s Permanent Zip Code Student’s Date of Birth

Right Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-6

ISIR Record Description/Data Dictionary (Continued)
Field #
13 14

SAR Field
010 011

Start
110 120

End
119 139

Length
10 20

Changes

Field Name
Student’s Permanent Phone Number Student’s Driver’s License Number

Valid Content
0000000000 to 9999999999 Blank 0 to 9 Uppercase A to Z Space(s) - (dash) * (asterisk) Blank Valid two letter postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Blank If non-blank: One and only one '@' (atsign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 12 characters < > ( ) [ ] \ ,;: "@ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period

Justify Signed
Right Left

15

012

140

141

2

Student’s Driver’s License State Code

Left

16

013

142

191

50

Student’s E-mail Address

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-7

ISIR Record Description/Data Dictionary (Continued)
Field #
17

SAR Field
014

Start
192

End
192

Length
1

Changes

Field Name
Student’s Citizenship Status The value the student reported for citizenship.

Valid Content
1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2, not eligible Blank 000000001 to 999999999 Blank 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Blank Format is CCYYMM 190001 to 200512 Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200512 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Justify Signed
Left

18 19

015 016

193 202

201 202

9 1

Student’s Alien Registration Number Student’s Marital Status

Left Left

20 21

017 018

203 209

208 210

6 2

Modified valid content

Student’s Marital Status Date Student’s State of Legal Residence

Left Left

22

019

211

211

1

23

020

212

217

6

Modified field name year reference Modified valid content

Student Legal Resident Before 01-01-1999? Student’s Legal Residence Date

Left

Left

24 25

021 022

218 219

218 219

1 1

Are You Male? Do you want Selective Service to register you?

Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-8

ISIR Record Description/Data Dictionary (Continued)
Field #
26

SAR Field
023

Start
220

End
220

Length
1

Changes

Field Name
Degree/Certificate

Valid Content
1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or Diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank

Justify Signed
Right

27

024

221

221

1

Modified field name

Grade Level in College

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-9

ISIR Record Description/Data Dictionary (Continued)
Field #
28 29

SAR Field
025 026

Start
222 223

End
222 223

Length
1 1

Changes

Field Name
HS Diploma or GED Received?

Valid Content
1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Middle School/Jr. High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank 1 = Middle School/Jr. High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank 1 = No 2 = Yes (Part year) 3 = Yes/Don't Know Blank 1 = Already Completed 2 = Will File 3 = Will Not File Blank

Justify Signed
Left Left

Modified field name year reference

First Bachelor’s Degree By 07-01-2004? Interested in Student Loans? Interested in WorkStudy? Father’s Highest Grade Level Completed

30 31 32

027 028 029

224 225 226

224 225 226

1 1 1

Left Left Left

33

030

227

227

1

Mother’s Highest Grade Level Completed

Left

34

031

228

228

1

Drug Conviction Affecting Eligibility Student’s Tax Return Completed?

Left

35

032

229

229

1

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-10

ISIR Record Description/Data Dictionary (Continued)
Field #
36

SAR Field
033

Start
230

End
230

Length
1

Changes
Modified field name year reference

Field Name
Student’s Type of 2003 Tax Form Used?

Valid Content
1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 = Yes 2 = No 3 = Don’t Know Blank -999999 to 999999 Blank 00000 to 99999 Blank 00 to 99 Blank -999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank

Justify Signed
Left

37

034

231

231

1

Student Eligible to file 1040A or 1040EZ? Student’s Adjusted Gross Income from IRS form Student’s U.S. Income Tax Paid Student’s Exemptions Claimed Student’s Income Earned from Work Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Cash, Savings, and Checking Student’s Investment Net Worth Student’s Business and/or Investment Farm Net Worth No. of Months Veterans Education Benefits Received

Left

38 39 40 41 42 43 44 45 46 47 48 49

035 036 037 038 039 040 041 042 043 044 045 046

232 238 243 245 251 257 262 267 272 278 284 290

237 242 244 250 256 261 266 271 277 283 289 291

6 5 2 6 6 5 5 5 6 6 6 2

Right Signed Right Right Right Signed Right Signed Right Right Right Right Right Right Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-11

ISIR Record Description/Data Dictionary (Continued)
Field #
50 51

SAR Field
047 048

Start
292 296

End
295 296

Length
4 1

Changes
Modified field name year reference Modified field name

Field Name
Monthly Veterans Education Benefits Born Before 01-011981? Working on a Master’s or Doctorate Program? Is Student Married? Have Children you support? Have Legal Dependents Other than Children or Spouse? Orphan or Ward of Court? Veteran of U.S. Armed Forces? Parent’s Marital Status

Valid Content
0000 to 9999 Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Married/Remarried 2 = Single 3 = Divorced/ Separated 4 = Widowed Blank Format is CCYYMM 190001 to 200512 Blank 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank

Justify Signed
Right Left

52 53 54 55 56 57 58

049 050 051 052 053 054 055

297 298 299 300 301 302 303

297 298 299 300 301 302 303

1 1 1 1 1 1 1

Left Left Left Left Left Left Right

59 60 61

056 057 058

304 310 319

309 318 334

6 9 16

Modified valid content

Parent's Marital Status Date Father’s/Stepfather’s Social Security Number Father’s/Stepfather’s Last Name

Left Right Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-12

ISIR Record Description/Data Dictionary (Continued)
Field #
62 63 64 65

SAR Field
059 060 061 062

Start
335 336 344 353

End
335 343 352 368

Length
1 8 9 16

Changes
Added Added

Field Name
Father’s/Stepfather’s First Name Initial Father’s/Stepfather’s Date of Birth Mother’s/ Stepmother’s Social Security Number Mother’s/ Stepmother’s Last Name

Valid Content
Uppercase A to Z Blank Format is CCYYMMDD 19000101 to 19991231 Blank 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Uppercase A to Z Blank Format is CCYYMMDD 19000101 to 19991231 Blank 01 to 99 Blank 1 to 9 Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank

Justify Signed
Right Right Left Right

66 67 68 69 70

063 064 065 066 067

369 370 378 380 381

369 377 379 380 382

1 8 2 1 2

Added Added

Modified field name

Mother’s/ Stepmother’s First Name Initial Mother’s/ Stepmother’s Date of Birth Parents’ Number of Family Members Parents’ Number in College (Parents’ excluded) Parents’ State of Legal Residence

Right Right Right Left Left

71

068

383

383

1

Modified field name year reference

Parents Legal Residents before 01-01-1999?

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-13

ISIR Record Description/Data Dictionary (Continued)
Field #
72

SAR Field
069

Start
384

End
389

Length
6

Changes
Modified valid content

Field Name
Parents’ Legal Residence Date

Valid Content
Format is CCYYMM 190001 to 200512 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Already Completed 2 = Will File 3 = Will Not File Blank 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 = Yes 2 = No 3 = Don’t Know Blank -999999 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank -999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank

Justify Signed
Right

73

070

390

390

1

Parents’ Tax Return Completed? Modified field name year reference Parents’ Type of 2003 Tax Form Used?

Left

74

071

391

391

1

Left

75

072

392

392

1

Parents’ Eligible to file 1040A or 1040EZ? Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B

Right Signed Right Right Right Right Signed Right Signed Right Right

76 77 78 79 80 81 82

073 074 075 076 077 078 079

393 399 405 407 413 419 424

398 404 406 412 418 423 428

6 6 2 6 6 5 5

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-14

ISIR Record Description/Data Dictionary (Continued)
Field #
83 84 85 86 87 88 89

SAR Field
080 081 082 083 084 085 086

Start
429 434 440 446 452 454 455

End
433 439 445 451 453 454 460

Length
5 6 6 6 2 1 6

Changes

Field Name
Parents’ Total Amount from Worksheet C Parents’ Cash, Savings, and Checking Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Student’s Number of Family Members Student’s Number in College Federal School Code #1

Valid Content
00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank 0 to 9 Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank

Justify Signed
Right Right Right Right Right Left Left

Modified field name

90

087

461

461

1

Federal School Code #1 Housing Plans Federal School Code #2

Left

91

088

462

467

6

Left

92

089

468

468

1

Federal School Code #2 Housing Plans Federal School Code #3

Left

93

090

469

474

6

Left

94

091

475

475

1

Federal School Code #3 Housing Plans

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-15

ISIR Record Description/Data Dictionary (Continued)
Field #
95

SAR Field
092

Start
476

End
481

Length
6

Changes

Field Name
Federal School Code #4

Valid Content
X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not Sure Blank

Justify Signed
Left

96

093

482

482

1

Federal School Code #4 Housing Plans Federal School Code #5

Left

97

094

483

488

6

Left

98

095

489

489

1

Federal School Code #5 Housing Plans Federal School Code #6

Left

99

096

490

495

6

Left

100

097

496

496

1

Federal School Code #6 Housing Plans Combined Enrollment questions into 1 question and modified values 1 and 5 Modified valid content Enrollment Status

Left

101

098

497

497

1

Left

102

099

498

505

8

Date Application Completed

Format is CCYYMMDD 20040101 to 20051231 Blank

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-16

ISIR Record Description/Data Dictionary (Continued)
Field #
103

SAR Field
100

Start
506

End
506

Length
1

Changes

Field Name
Signed By Indicates if only the applicant, or only the parent, or both applicant and parent signed the transaction. Preparer’s Social Security Number Preparer’s SSN provided on the transaction. Preparer’s Employer Identification Number (EIN) Preparer’s Signature Indicates that a preparer signed the transaction. Dependency Override Indicator Indicates that a Dependency Override was requested on this transaction.

Valid Content
A = Applicant Only B = Applicant and Parent P = Parent Only Blank = No signatures

Justify Signed
Right

104

101

507

515

9

000000000 to 999999999 Blank

Right

105 106

102 103

516 525

524 525

9 1

000000000 to 999999999 Blank 1 = Yes Blank 1 = Dependent to Independent 2 = Dependent to Independent Override Canceled 3 = Dependency Override request failed Blank = Dependency override not requested X00000 to X99999 Valid characters for first position are 0 (zero), B, E, or G Blank = No Dependency Override or FAA EFC Adjustment done For FSA Use Only

Left Left

107

106

526

526

1

Left

108

527

532

6

FAA Federal School Code Indicates the Federal School Code that requested a dependency override or Adjusted Calculation request. Filler

Left

109

533

533

1

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-17

ISIR Record Description/Data Dictionary (Continued)
Field #
110

SAR Field

Start
534

End
534

Length
1

Changes

Field Name
Dependency Status Determined by CPS based on Dependency Status data provided.

Valid Content
D = Dependent, calculated EFC provided I = Independent, calculated EFC provided X = Dependent rejected, no EFC calculated Y = Independent rejected, no EFC calculated

Justify Signed
Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-18

ISIR Record Description/Data Dictionary (Continued)
Field #
111

SAR Field

Start
535

End
536

Length
2

Changes
Modified Valid Content

Field Name
Transaction Data Source/Type Code Indicates the origin of the transaction. The first byte describes source: 1 = Electronic 2 = Web Student 3 = Web FAA 4 = Paper 5 = CPS 6 = FSAIC The second byte describes type: A = Application B = Application Spanish C = Correction E = EZ FAFSA F = EZ FAFSA Spanish G = EZ FAFSA Renewal H = EZ FAFSA Correction J = Correction Application K = Correction Application Spanish M = DHS Secondary Confirmation N = NSLDS Postscreening R = Renewal Application S = Signature Page V = Verification Correction

Valid Content
1A = Application 1C = Correction Full SAR 2A = Application 2B = Application Spanish 2R = Renewal Application 2C = Correction 2E = EZ FAFSA 2F = EZ FAFSA Spanish 2G = EZ FAFSA Renewal Application 2H = EZ FAFSA Correction 3A = Application 3C = Correction 3E = EZ FAFSA 3G = EZ FAFSA Renewal Application 3H = EZ FAFSA Correction 3R = Renewal Application 3V = Verification Correction 4A = Application 4B = Application Spanish 4R = Renewal Application 4C = Correction 4J = Correction Application 4K = Correction Application Spanish 5C = CPS SystemGenerated Correction 5M = DHS Secondary Confirmation 5N = NSLDS Postscreening 5S = CPS Signature 6C = Correction (Student and Image Error)

Justify Signed
Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-19

ISIR Record Description/Data Dictionary (Continued)
Field #
112

SAR Field

Start
537

End
544

Length
8

Changes
Modified valid content

Field Name
Transaction Receipt Date Date the transaction was received by the IDC or School for data entry or the date the student entered record on the Web. Assumption Override 1Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2Parents’ AGI assumed equal to sum of father and mother earned income portions. Assumption Override 3Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4Student’s AGI assumed equal to the sum of student and spouse earned income portions. Assumption Override 5Parents’ Total from Worksheet C assumed to be zero. Assumption Override 6Student’s Total from Worksheet C assumed to be zero. Electronic Transaction Indicator (ETI) Destination Number TG number assigned by SAIG.

Valid Content
Format is CCYYMMDD 20040101 to 20051231

Justify Signed
Left

113

545

545

1

1 = Yes Blank

Left

114

546

546

1

1 = Yes Blank

Left

115

547

547

1

1 = Yes Blank

Left

116

548

548

1

1 = Yes Blank

Left

117

549

549

1

1 = Yes Blank 1 = Yes Blank ‘TGXXXXX’ where XXXXX is the 5-digit numeric code assigned by SAIG Blank

Left

118

550

550

1

Left

119

551

557

7

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-20

ISIR Record Description/Data Dictionary (Continued)
Field #
120 121

SAR Field

Start
558 559

End
558 559

Length
1 1

Changes

Field Name
Reject Override ADate of Birth year is 1900 to 1929. Reject Override BDate of Birth since September 1, 1988. Reject Override CParent’s or independent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. Reject Override GDependent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. Reject Override NMissing first or last name. Reject Override WUnusually high number of family members. Filler

Valid Content
1 = Yes Blank 1 = Yes Blank 1 = Yes Blank

Justify Signed
Left Left

122

560

560

1

Modified field name year reference Modified description

Left

123

561

561

1

Added

1 = Yes Blank

Left

124 125 126

562 563 564

562 563 569

1 1 6 Modified description

1 = Yes Blank 1 = Yes Blank For FSA Use Only

Left Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-21

ISIR Record Description/Data Dictionary (Continued)
Field #
127

SAR Field
104

Start
570

End
619

Length
50

Changes
Added

Field Name
Parent’s E-mail Address

Valid Content
Blank If non-blank: One and only one '@' (atsign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 12 characters < > ( ) [ ] \ ,;: "@ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period For FSA Use Only 001010001 to 999999999

Justify Signed
Left

128 129 008

620 643

642 651

23 9

Changed to Filler

Filler Student’s Current Social Security Number Student's SSN on this transaction. It will be different from the student’s original SSN only if it has been changed. Correction Applied against Transaction Number

Left Right

130

652

653

2

01 to 99 Blank = Transaction not a result of a correction

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-22

ISIR Record Description/Data Dictionary (Continued)
Field #
131

SAR Field
113

Start
654

End
657

Length
4

Changes
Modified Field Name

Field Name
Data Request Number (DRN) Will only be included when the transaction was initiated as an Electronic Application at the destination number. FAA Adjustment Indicates whether a FAA requested an EFC adjustment and if it was processed. Application Data Source/Type Code Indicates the origin of the initial application. The first byte describes source: 1 = Electronic 2 = Web Student 3 = Web FAA 4 = Paper The second byte describes type: A = Application B = Application Spanish E = EZ FAFSA F = EZ FAFSA Spanish G = EZ FAFSA Renewal J = Correction Application K = Correction Application Spanish R = Renewal Application

Valid Content
0000 to 9999 Blank = Transaction not in response to electronic application

Justify Signed
Left

132

107

658

658

1

133

659

660

2

Modified valid content

1 = EFC Adjustment processed 2 = EFC Adjustment request failed Blank = no EFC Adjustment requested 1A = Application 2A = Application 2B = Application Spanish 2R = Renewal Application 2E = EZ FAFSA 2F = EZ FAFSA Spanish 2G = EZ FAFSA Renewal Application 3A = Application 3R = Renewal Application 3E = EZ FAFSA 3G = EZ FAFSA Renewal Application 4A = Application 4B = Application Spanish 4R = Renewal Application 4J = Correction Application 4K = Correction Application Spanish

Left

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-23

ISIR Record Description/Data Dictionary (Continued)
Field #
134

SAR Field

Start
661

End
668

Length
8

Changes
Modified valid content

Field Name
Application Receipt Date Date the application was received by the IDC or School for data entry or the date the student entered record on the Web. Address Only Change Flag If an address is the only change to a record, this field will be populated.

Valid Content
Format is CCYYMMDD 20040101 to 20051231

Justify Signed
Left

135

669

669

1

Added

136

670

670

1

EFC Change Flag Indicates if the EFC has gone up or down from the transaction being applied against. Student Last Name/ SSN Change Flag Indicates whether the student’s last name and/or Social Security Number (SSN) have been changed.

1 = Student’s Mailing address corrected 2 = Student’s E-mail address corrected 3 = Parent’s E-Mail address corrected 4 = More than one of the above corrected Blank = No change 1 = EFC increase 2 = EFC decrease Blank = No change

Left

Left

137

112

671

671

1

N = Last Name change S = Social Security Number change B = Social Security Number and last name change Blank = No change

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-24

ISIR Record Description/Data Dictionary (Continued)
Field #
138

SAR Field

Start
672

End
672

Length
1

Changes
Added

Field Name
CPS Pushed ISIR Flag This Flag is set to identify transactions that are automatically sent to schools. Examples are: EFC Change flag is set; SAR C flag changes between correction and transaction being corrected; or transaction is system-generated SAR C Change Flag If the SAR C flag is set or removed from the previous transaction this field will be populated. Compute Number Source of Correction

Valid Content
Y = Transaction automatically sent to school Blank = Transaction not sent to school

Justify Signed
Left

139

673

673

1

Added

1 = SAR C flag has changed Blank = No change to flag 000 to 999 A = Applicant D = CPS S = School Blank Y = Another filer also using this SSN Blank = N/A

Left

140 141

674 677

676 677

3 1

Modified field name

Right Left

142

678

678

1

Duplicate SSN Indicator Indicates if another filer is using this original SSN in their original SSN field. Graduate Flag

Right

143

679

679

1

Y = Yes response to BA question and/or Graduate status question Blank = Graduate Flag not set

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-25

ISIR Record Description/Data Dictionary (Continued)
Field #
144

SAR Field

Start
680

End
680

Length
1

Changes

Field Name
Pell Grant Eligibility Flag Indicates transaction has been determined eligible for a Federal Pell Grant by the CPS. Transaction Processed Date Date that CPS computed this transaction. Processed Record Type

Valid Content
Y = This transaction determined eligible for a Federal Pell Grant. Blank = This transaction determined ineligible for a Federal Pell Grant Format is CCYYMMDD 20040101 to 20051231

Justify Signed
Left

145

681

688

8

Modified valid content Deleted reference to Duplicate in value H

Left

146

689

689

1

147

690

703

14

Reject Reason Codes Alpha/numeric character indicating why an application or correction has been rejected. See Processing Codes section for specific code tables and details. Reprocessed Reason Code The code indicating why the CPS reprocessed an ISIR. An electronic message will be sent to destination numbers identifying definition of the code. SAR C Flag

C = Correction Application H = Correction Blank = Initial Application A to Z 01 to 99 Blank = Applicant not rejected Up to seven 2-character codes

Left

Left

148

704

705

2

01 to 99 Blank = Not a reprocessed transaction

Left

149

706

706

1

Y = C flag set, resolution required on one or more match results Blank = No flag set

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-26

ISIR Record Description/Data Dictionary (Continued)
Field #
150

SAR Field

Start
707

End
707

Length
1

Changes
Modified field name

Field Name
Automatic Zero EFC Indicator The Automatic Zero EFC indicator is automatically set if simplified needs test met and taxable income is $15,000 or less. Simplified Needs Test (SNT) Applicant meets certain criteria for tax filing status and income level and is not required to provide asset information. System-Generated Indicator Transaction initiated by the CPS with no input from the applicant.

Valid Content
Y = EFC set to zero based on income criteria Blank = Flag not set

Justify Signed
Left

151

708

708

1

Y = SNT met N = SNT not met or insufficient information to determine SNT eligibility Blank

Left

152

709

709

1

Removed values D and L Modified value I

153

710

710

1

Modified field name year reference Modified field name year reference

Parents’ Calculated 2003 Tax Status CPS determination of tax filing status. Student’s Calculated 2003 Tax Status CPS determination of tax filing status. Assumed Citizenship

A = Applicant released from Drug Enforcement hold I = DHS Secondary confirmation N = NSLDS postscreening transaction Z = Reprocessed transaction Blank = Not a systemgenerated transaction 1, 2, or 3 = Tax Filer 4 or 5 = Non-Tax Filer Blank 1, 2, or 3 = Tax Filer 4 or 5 = Non-Tax Filer Blank 1 = Assumed student is a citizen 2 = Assumed student is an eligible non-citizen Blank = No assumption

Left

Left

154

711

711

1

Left

155

712

712

1

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-27

ISIR Record Description/Data Dictionary (Continued)
Field #
156

SAR Field

Start
713

End
713

Length
1

Changes

Field Name
Assumed Student’s Marital Status Assumed Student’s AGI Assumed Student’s U.S. Tax Paid Assumed Student’s Income from Work Assumed Spouse’s Income from Work Assumed Student’s Total from Worksheet C Assumed Date of Birth Prior Assumed Student Is Married/Remarried Assumed Have Children You Support? Assumed Have Legal Dependents Other than Children or Spouse? Assumed VA Status Assumed Student’s # in Family Assumed Student’s # in College Assumed Parents’ Marital Status

Valid Content
1 = Assumed unmarried 2 = Assumed married/remarried Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 2 = Assumed no legal dependents Blank = No assumption 2 = Assumed not a Veteran Blank = No assumption 00 to 99 Blank = No assumption 0 to 9 Blank = No assumption 1 = Assumed married/remarried 2 = Assumed single Blank = No assumption Y = Assumed SSN Blank Y = Assumed SSN Blank

Justify Signed
Left

157 158 159 160 161 162 163 164 165 166 167 168 169

714 720 725 731 737 742 743 744 745 746 747 749 750

719 724 730 736 741 742 743 744 745 746 748 749 750

6 5 6 6 5 1 1 1 1 1 2 1 1

Right Signed Left Right Signed Right Signed Left Left Left Left Left Left Left Left Left

170 171

751 752

751 752

1 1

Changed length from 9 bytes Changed length from 9 bytes

Assumed Father’s/Stepfather’s SSN Assumed Mother’s/ Stepmother’s SSN

Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-28

ISIR Record Description/Data Dictionary (Continued)
Field #
172 173 174 175 176 177 178 179

SAR Field

Start
753 755 756 762 768 774 780 785

End
754 755 761 767 773 779 784 789

Length
2 1 6 6 6 6 5 5

Changes

Field Name
Assumed Parents’ # in Family Assumed Parents’ # in College Assumed Parents' AGI Assumed Parents’ U.S. Tax Paid Assumed Father's/ Stepfather’s Income Earned from Work Assumed Mother's/ Stepmother’s Income Earned from Work Assumed Parents’ Total from Worksheet C Primary EFC The primary 9 month EFC calculated. Full Needs Test (FNT), unless Simplified Needs Test (SNT) met. Secondary EFC The secondary 9 month EFC calculated. Full Needs Test (FNT) provided only if Simplified Needs Test (SNT) is met and asset information is provided.

Valid Content
00 to 99 Blank = No assumption 0 to 9 Blank = No assumption -999999 to 999999 Blank = No assumption 000000 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption 00000 to 99999 Blank = None Calculated

Justify Signed
Left Left Right Signed Left Right Signed Right Signed Left Left

180

790

794

5

00000 to 99999 Blank = None Calculated

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-29

ISIR Record Description/Data Dictionary (Continued)
Field #
181

SAR Field

Start
795

End
795

Length
1

Changes

Field Name
Primary EFC Type Identifies formula type used to calculate the primary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT)

Valid Content
1 = FNT: Dependent 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 1 = FNT: Dependent 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 00000 to 99999 Blank = None Calculated

Justify Signed
Left

182

796

796

1

Secondary EFC Type Identifies formula type used to calculate secondary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT)

Left

183

797

801

5

Primary Alternate Month 1 The primary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Primary Alternate Month 2 Primary Alternate Month 3 Primary Alternate Month 4

Left

184 185 186

802 807 812

806 811 816

5 5 5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-30

ISIR Record Description/Data Dictionary (Continued)
Field #
187 188 189 190 191 192 193 194

SAR Field

Start
817 822 827 832 837 842 847 852

End
821 826 831 836 841 846 851 856

Length
5 5 5 5 5 5 5 5

Changes

Field Name
Primary Alternate Month 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8 Primary Alternate Month 10 Primary Alternate Month 11 Primary Alternate Month 12 Secondary Alternate Month 1 The secondary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Secondary Alternate Month 2 Secondary Alternate Month 3 Secondary Alternate Month 4 Secondary Alternate Month 5 Secondary Alternate Month 6 Secondary Alternate Month 7 Secondary Alternate Month 8 Secondary Alternate Month 10 Secondary Alternate Month 11 Secondary Alternate Month 12

Valid Content
00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Justify Signed
Left Left Left Left Left Left Left Left

195 196 197 198 199 200 201 202 203 204

857 862 867 872 877 882 887 892 897 902

861 866 871 876 881 886 891 896 901 906

5 5 5 5 5 5 5 5 5 5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left Left Left Left Left Left Left Left Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-31

ISIR Record Description/Data Dictionary (Continued)
Field #
205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223

SAR Field

Start
907 914 921 928 935 942 949 956 965 974 983 990 997 1004 1011 1018 1025 1032 1039

End
913 920 927 934 941 948 955 964 973 982 989 996 1003 1010 1017 1024 1031 1038 1047

Length
7 7 7 7 7 7 7 9 9 9 7 7 7 7 7 7 7 7 9

Changes

Field Name
TI: Total Income ATI: Allowances Against Total Income STX: State and Other Tax Allowance EA: Employment Allowance IPA: Income Protection Allowance AI: Available Income CAI: Contribution From Available Income DNW: Discretionary Net Worth NW: Net Worth APA: Asset Protection Allowance PCA: Parents’ Contribution from Assets AAI: Adjusted Available Income TSC: Total Student Contribution TPC: Total Parent Contribution PC: Parents’ Contribution STI: Student’s Total Income SATI: Student’s Allowance against Total Income SIC: Dependent Students’ Income Contribution SDNW: Student’s Discretionary Net Worth

Valid Content
-9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated

Justify Signed
Right Signed Left Right Signed Left Left Right Signed Right Signed Right Signed Left Left Right Signed Right Signed Left Left Left Right Signed Right Signed Left Right Signed

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-32

ISIR Record Description/Data Dictionary (Continued)
Field #
224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239

SAR Field

Start
1048 1055 1062 1069 1076 1083 1090 1097 1104 1111 1120 1129 1138 1145 1152 1159

End
1054 1061 1068 1075 1082 1089 1096 1103 1110 1119 1128 1137 1144 1151 1158 1165

Length
7 7 7 7 7 7 7 7 7 9 9 9 7 7 7 7

Changes

Field Name
SCA: Student’s Contribution from Assets FTI: FISAP Total Income SEC TI: Secondary Total Income SEC ATI: Secondary Allowances Against Total Income SEC STX: Secondary State Tax Allowance SEC EA: Secondary Employment Allowance SEC IPA: Secondary Income Protection Allowance SEC AI: Secondary Available Income SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC NW: Secondary Net Worth SEC APA: Secondary Asset Protection Allowances SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC TSC: Secondary Total Student Contribution SEC TPC: Secondary Total Parent Contribution

Valid Content
-9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated

Justify Signed
Right Signed Right Signed Right Signed Left Right Signed Left Left Right Signed Right Signed Right Signed Left Left Right Signed Right Signed Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-33

ISIR Record Description/Data Dictionary (Continued)
Field #
240 241 242 243 244

SAR Field

Start
1166 1173 1180 1187 1194

End
1172 1179 1186 1193 1202

Length
7 7 7 7 9

Changes

Field Name
SEC PC: Secondary Parents’ Contribution SEC STI: Secondary Student’s Total Income SEC SATI: Secondary Student’s Allowance Against Total Income SEC SIC: Secondary Student’s Dependent Income Contribution SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income Correction Flags See the Field Name and Position CrossReference Table in the Processing Codes section of this technical reference. Each correction flag byte corresponds to a specific SAR field and indicates fields that have been corrected.

Valid Content
0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0 = No Correction Made 1= Field Corrected on this transaction 2 = Field Corrected on previous transaction

Justify Signed
Left Right Signed Right Signed Left Right Signed Right Signed Right Signed Right

245 246 247

1203 1210 1217

1209 1216 1336

7 7 120

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-34

ISIR Record Description/Data Dictionary (Continued)
Field #
248

SAR Field

Start
1337

End
1456

Length
120

Changes

Field Name
Highlight Flags See the Field Name and Position CrossReference Table in the Processing Codes section of this technical reference. Each highlight flag byte corresponds to a specific SAR field and indicates fields highlighted in boldface on the SAR. FAFSA Data Verify Flags See the Field Name and Position CrossReference Table in the Processing Codes section of this technical reference. Each FAFSA Data Verify flag byte corresponds to a specific SAR field and indicates fields corrected to the same value on the transaction being corrected. DHS Match Flag Results from DHS Match for applicants who met criteria to be sent to match.

Valid Content
0 = No Highlight Made 1 = Field Highlighted Each highlight flag byte corresponds to a specific SAR field

Justify Signed
Right

249

1457

1576

120

0 = Not corrected to the same value 1 = Corrected to the same value 2 = Asked to be verified

Right

250

1577

1577

1

Modified all references to INS in this field to DHS.

Y = Citizenship confirmed N = Citizenship not confirmed Blank = Record not sent to DHS

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-35

ISIR Record Description/Data Dictionary (Continued)
Field #
251

SAR Field

Start
1578

End
1578

Length
1

Changes
Modified all references to INS in this field to DHS.

Field Name
Secondary DHS Match Flag Results from DHS Confirmation for applicants who failed Primary Confirmation.

Valid Content
C = DHS has not yet confirmed eligible noncitizen status N = DHS did not confirm eligible non-citizen status P = Pending Results of Secondary Confirmation X = DHS did not have enough information to confirm eligible noncitizen status Y = Citizenship status confirmed by DHS Blank = N/A For FSA Use Only 000000000000000 to 999999999999999 Blank

Justify Signed
Left

252 253

1579 1594

1593 1608

15 15

Modified field name and description

Filler DHS Verification Number Identification # provided by the Department of Homeland Security indicating that primary verification was performed. Filler NSLDS Match Flag Results of the NSLDS Match.

Left Left

254 255

1609 1610

1609 1610

1 1

For FSA Use Only 1 = Student not in Default or Overpayment 2 = Default 3 = Overpayment 4 = Default and Overpayment 7 = Match but no data provided 8 = Record not sent to NSLDS

Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-36

ISIR Record Description/Data Dictionary (Continued)
Field #
256

SAR Field

Start
1611

End
1616

Length
6

Changes

Field Name
NSLDS Post-Screening Reason Code The student’s eligibility has changed since the previous prescreening. This field can contain up to 3 reason codes at 2-bytes each.

Valid Content
01 = Default added 02 = Overpayment added 03 = Default resolved 04 = Overpayment resolved 05 = Master Promissory Note status change 06 = Loan went into Discharged status 07 = Loan out of Discharged status 08 = Closed school 09 = Exceeded Subsidized loan limit 10 = Exceeded Combined loan limit 11 = No longer exceeding subsidized loan status 12 = No longer exceeding combined loan limit 13 = Change in type of discharged loan 99 = Other Blank = Not an NSLDS postscreening transaction For ED Use Only 1 = No match on SSN 2 = SSN and name match, no match on DOB 3 = SSN match, no match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA For ED Use Only

Justify Signed
Left

257 258

1617 1626

1625 1626

9 1

Added

Filler Father’s/Stepfather’s SSN Match Flag Results from SSN Match with Social Security Administration.

Left Left

259

1627

1635

9

Filler

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-37

ISIR Record Description/Data Dictionary (Continued)
Field #
260

SAR Field

Start
1636

End
1636

Length
1

Changes
Added

Field Name
Mother’s/Stepmother’s SSN Match Flag Results from SSN Match with Social Security Administration.

Valid Content
1 = No match on SSN 2 = SSN and name match, no match on DOB 3 = SSN match, no match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA Y = Registration status confirmed N = Registration status not confirmed T = Temporarily Exempt Blank = Record not sent to Selective Service Y = Registration completed N = Registration not completed T = Temporarily Exempt Blank = Record not sent to Selective Service. A = U.S. citizen B = Legal alien, eligible to work C = Legal alien, not eligible to work D = Other E = Alien, student restricted, work authorized F = Conditionally legalized alien N = Unable to verify citizenship due to no match on SSN, name or date of birth * = Foreign Blank = Domestic born (U.S. Citizen) For ED Use Only

Justify Signed
Left

261

1637

1637

1

Selective Service Match Flag Results from SS Match for applicants who met criteria to be sent to match. Selective Service Registration Flag Results from student’s request to be registered with Selective Service.

Left

262

1638

1638

1

Left

263

1639

1639

1

SSA Citizenship Flag Results from Citizenship Match with Social Security Administration.

Left

264

1640

1647

8

Added

Filler

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-38

ISIR Record Description/Data Dictionary (Continued)
Field #
265

SAR Field

Start
1648

End
1648

Length
1

Changes

Field Name
SSN Match Flag Results from SSN Match with Social Security Administration.

Valid Content
1 = No match on SSN 2 = SSN and name match, no match on DOB 3 = SSN match, no match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA 1 = Veteran status confirmed 2 = Record found on VA database but not a qualifying Veteran 3 = Record not found on VA database 4 = Record found on VA database but applicant on active duty 8 = Record not sent to VA Blank Ten 2-digit codes for comments appearing on the SAR Acknowledgement.

Justify Signed
Left

266

1649

1649

1

VA Match Flag Results of the Veterans Affairs Match.

Left

267

1650

1669

20

SAR Acknowledgement Comment Codes Codes are entered from left to right by the CPS and the unused positions are filled with zeros. Comment Codes Comments provided by CPS to further communicate important results and processing information.

Right

268

1670

1729

60

Twenty 3-digit numeric comment codes. (See ISIR Comment Code Text information in the Processing Codes section of this technical reference.) Unused positions contain all zeroes.

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-39

ISIR Record Description/Data Dictionary (Continued)
Field #
269

SAR Field

Start
1730

End
1730

Length
1

Changes

Field Name
Electronic Federal School Code Indicator Identifies which school listed in ISIR fields 89, 91, 93, 95, 97, or 99 initiated this transaction.

Valid Content
1 = Federal School Code #1 2 = Federal School Code #2 3 = Federal School Code #3 4 = Federal School Code #4 5 = Federal School Code #5 6 = Federal School Code #6 Blank = No Federal School Code Blank = no destination code, school not participating, or school is an ISIR Request school 0 = School generated transaction and is an ISIR Daily school 1 = School did not generate transaction and is an ISIR Daily school 4 = School generated transaction and is an ISIR Request school 5 = School generated transaction, is an ISIR Request school, ISIR is a CPS Pushed ISIR 6 = CPS Pushed ISIR, school is an ISIR Daily school 7 = School did not generate transaction and is an ISIR Request school

Justify Signed
Right

270

1731

1731

1

Added

Electronic Transaction Indicator (ETI) flag The ETI is set to indicate if the school receiving the ISIR submitted input to generate the ISIR transaction, or did not generate the transaction but was listed on the record. It also indicates whether the type of ISIR is a daily, requested, or pushed ISIR. An ETI flag will be set for each school choice.

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-40

ISIR Record Description/Data Dictionary (Continued)
Field #
271

SAR Field

Start
1732

End
1737

Length
6

Changes
Modified description and valid content

Field Name
Multi School Code Flags This field will now indicate the school codes being serviced by the destination point that will receive this ISIR transaction and identify which school originated the transaction. The appropriate ETI flag will be listed in your school codess position. If the first byte of this field has a 1, then the Federal School Code listed in Federal School Code #1 did not generate transaction and is an ISIR Daily school. In addition, if the second byte of this field has a 0, then Federal School Code #2 generated transaction and is an ISIR Daily school. Verification Tracking Flag

Valid Content
Blank = no destination code, school not participating, or school is an ISIR Request school 0 = School generated transaction and is an ISIR Daily school 1 = School did not generate transaction and is an ISIR Daily school 4 = School generated transaction and is an ISIR Request school 5 = School generated transaction, is an ISIR Request school, ISIR is a CPS Pushed ISIR 6 = CPS Pushed ISIR, school is an ISIR Daily school 7 = School did not generate transaction and is an ISIR Request school.

Justify Signed
Left

272

1738

1741

4

Increased field length from 2 bytes Modified valid content

0000 to 9999 Blank

Left

273

1742

1742

1

Student is selected for Verification

Y = Selected N = Not Selected * = A subsequent transaction was selected for verification

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-41

ISIR Record Description/Data Dictionary (Continued)
Field #
274 275

SAR Field

Start
1743 1760

End
1759 1761

Length
17 2

Changes
Increased field from 12 bytes Filler

Field Name

Valid Content
For FSA Use Only 01 to 99 Blank

Justify Signed
Left Right

NSLDS Transaction Number Reflects the latest transaction number for which NSLDS updated information. NSLDS Database Results Flag Results from NSLDS Match for applicants who met criteria to be sent to match.

276

1762

1762

1

277 278

1763 1764

1763 1764

1 1

Modified description for Valid Content S

Filler NSLDS Pell Overpayment Flag

279 280

1765 1773

1772 1773

8 1 Modified description for Valid Content S

NSLDS Pell Overpayment Contact NSLDS SEOG Overpayment Flag

281

1774

1781

8

NSLDS SEOG Overpayment Contact

1 = Record matched, data sent 2 = SSN match, no name or date of birth match, no data sent 3 = SSN not found in NSLDS 4 = Full match, no relevant data to send 5 = Real-time transaction not sent to NSLDS Blank = Record not sent, all NSLDS fields will be blank For FSA Use Only D = Deferred N = N/A S = Satisfactory Payment Arrangements W = Waived Y = Overpayment Numeric school code N/A Y (more than one) D = Deferred N = N/A S = Satisfactory Payment Arrangements W = Waived Y = Overpayment Numeric school code N/A Y (more than one)

Left

Left Left

Right Left

Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-42

ISIR Record Description/Data Dictionary (Continued)
Field #
282

SAR Field

Start
1782

End
1782

Length
1

Changes
Modified description for Valid Content S

Field Name
NSLDS Perkins Overpayment

Valid Content
D = Deferred N = N/A S = Satisfactory Payment Arrangements W = Waived Y = Overpayment Numeric school code N/A Y (more than one) Y or N C = Conditional D = Death M = Multiple N = None P = Permanent R= Reaffirmed Y or N Y or N Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A

Justify Signed
Left

283 284 285

1783 1791 1792

1790 1791 1792

8 1 1

NSLDS Perkins Overpayment Contact NSLDS Defaulted Loan Flag NSLDS Discharged Loan Flag

Right Left Left

286 287 288 289

1793 1794 1795 1801

1793 1794 1800 1806

1 1 6 6

Modified Field Name

290 291

1807 1813

1812 1818

6 6 Modified Field Name

292 293

1819 1825

1824 1830

6 6

NSLDS Loan Satisfactory Payment Arrangement Flag Active Bankruptcy Flag NSLDS Aggregate Subsidized Outstanding Principal Balance NSLDS Aggregate Unsubsidized Outstanding Principal Balance NSLDS Aggregate Combined Outstanding Principal Balance NSLDS Unallocated Consolidated Outstanding Principal Balance NSLDS Aggregate Subsidized Pending Disbursement NSLDS Aggregate Unsubsidized Pending Disbursement

Left Left Right Right

Right Right

Right Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-43

ISIR Record Description/Data Dictionary (Continued)
Field #
294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311

SAR Field

Start
1831 1837 1843 1849 1855 1861 1867 1873 1874 1875 1876 1877 1878 1879 1880 1881 1882 1883

End
1836 1842 1848 1854 1860 1866 1872 1873 1874 1875 1876 1877 1878 1879 1880 1881 1882 1883

Length
6 6 6 6 6 6 6 1 1 1 1 1 1 1 1 1 1 1

Changes

Field Name
NSLDS Aggregate Combined Pending Disbursement NSLDS Aggregate Subsidized Total NSLDS Aggregate Unsubsidized Total NSLDS Aggregate Combined Total NSLDS Unallocated Consolidated Total NSLDS Perkins Principal Balance NSLDS Perkins Current Year Loan Amount NSLDS Defaulted Loan Change Flag NSLDS Discharged Loan Change Flag NSLDS Satisfactory Payment Arrangement Change Flag NSLDS Active Bankruptcy Change Flag NSLDS Overpayments Change Flag NSLDS Aggregate Loan Change Flag NSLDS Perkins Loan Change Flag NSLDS Pell Payment Change Flag NSLDS Additional Pell Flag NSLDS Additional Loans Flag Direct Loan MasterProm Note Flag

Valid Content
Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A # N # N # N # N # N # N # N # N Y or N Y or N A = Active C = Closed I = Inactive N = No MPN on file Blank = No data from NSLDS

Justify Signed
Right Right Right Right Right Right Right Left Left Left Left Left Left Left Left Left Left Left

Modified Field Name

Modified Field Name

Deleted value U

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-44

ISIR Record Description/Data Dictionary (Continued)
Field #
312

SAR Field

Start
1884

End
1884

Length
1

Changes
Deleted value U

Field Name
Direct Loan Plus Master Prom Note Flag

Valid Content
A = Active C = Closed I = Inactive N = No MPN on file Blank = No data from NSLDS C = Close to limit E = Exceeded limit N = No problem C = Close to limit E = Exceeded limit N = No problem 01 to 03 Blank Alpha field N/A 000000 to 999999 Blank Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank Numeric Blank

Justify Signed
Left

313 314 315 316 317 318 319 320

1885 1886 1887 1889 1892 1898 1906 1908

1885 1886 1888 1891 1897 1905 1907 1915

1 1 2 3 6 8 2 8

Added Added

Subsidized Loan Limit Flag Combined Loan Limit Flag NSLDS Pell Sequence Number (1) NSLDS Pell Verification Flag (1) NSLDS Pell EFC (1) NSLDS Pell School Code (1) NSLDS Pell Transaction Number (1) NSLDS Pell Last Update Date (1) NSLDS Pell Scheduled Amount (1) Whole dollar amount with leading zeros. NSLDS Pell Amount Paid to Date (1) Whole dollar amount with leading zeros. NSLDS Pell Percent Scheduled Award Used (1) Whole percent with leading zeros i.e. 50% = 00050.

Left Left Left Left Left Right Right Left

321

1916

1921

6

Right

322

1922

1927

6

Numeric Blank

Left

323

1928

1932

5

Numeric Blank

Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-45

ISIR Record Description/Data Dictionary (Continued)
Field #
324

SAR Field

Start
1933

End
1938

Length
6

Changes

Field Name
NSLDS Pell Award Amount (1) Whole dollar amount with leading zeros. NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) NSLDS Pell EFC (2) NSLDS Pell School Code (2) NSLDS Pell Transaction Number (2) NSLDS Pell Last Update Date (2) NSLDS Pell Scheduled Amount (2) Whole dollar amount with leading zeros. NSLDS Pell Amount Paid to Date (2) Whole dollar amount with leading zeros. NSLDS Pell Percent Scheduled Award Used (2) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (2) Whole dollar amount with leading zeros. NSLDS Pell Sequence Number (3)

Valid Content
Numeric Blank

Justify Signed
Right

325 326 327 328 329 330

1939 1941 1944 1950 1958 1960

1940 1943 1949 1957 1959 1967

2 3 6 8 2 8

331

1968

1973

6

01 to 03 Blank Alpha field N/A 000000 to 999999 Blank Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank Numeric Blank

Left Left Left Right Right Left

Right

332

1974

1979

6

Numeric Blank

Left

333

1980

1984

5

Numeric Blank

Right

334

1985

1990

6

Numeric Blank

Right

335

1991

1992

2

01 to 03 Blank

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-46

ISIR Record Description/Data Dictionary (Continued)
Field #
336 337 338 339 340

SAR Field

Start
1993 1996 2002 2010 2012

End
1995 2001 2009 2011 2019

Length
3 6 8 2 8

Changes

Field Name
NSLDS Pell Verification Flag (3) NSLDS Pell EFC (3) NSLDS Pell School Code (3) NSLDS Pell Transaction Number (3) NSLDS Pell Last Update Date (3) NSLDS Pell Scheduled Amount (3) Whole dollar amount with leading zeros. NSLDS Pell Amount Paid to Date (3) Whole dollar amount with leading zeros. NSLDS Pell Percent Scheduled Award Used (3) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (3) Whole dollar amount with leading zeros. NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code NSLDS Loan (1) Change Flag

Valid Content
Alpha field N/A 000000 to 999999 Blank Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank Numeric Blank

Justify Signed
Left Left Right Right Left

341

2020

2025

6

Right

342

2026

2031

6

Numeric Blank

Left

343

2032

2036

5

Numeric Blank

Right

344

2037

2042

6

Numeric Blank

Right

345 346

2043 2045

2044 2045

2 1

347

2046

2046

1

01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank

Left Left

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-47

ISIR Record Description/Data Dictionary (Continued)
Field #
348

SAR Field

Start
2047

End
2048

Length
2

Changes

Field Name
NSLDS Loan (1) Program Code

Valid Content
See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank

Justify Signed
Left

349 350

2049 2055

2054 2056

6 2

NSLDS Loan (1) Net Amount NSLDS Loan (1) Current Status Code

Right Left

351 352 353

2057 2065 2071

2064 2070 2078

8 6 8

NSLDS Loan (1) Current Status Date NSLDS Loan (1) Aggregate Principal Balance NSLDS Loan (1) Aggregate Principal Balance Date NSLDS Loan (1) Begin Date NSLDS Loan (1) End Date NSLDS Loan (1) GA Code NSLDS Loan (1) Contact Type NSLDS Loan (1) School Code NSLDS Loan (1) Contact Code

Left Right Left

354

2079

2086

8

Left

355

2087

2094

8

Left

356 357 358 359

2095 2098 2101 2109

2097 2100 2108 2116

3 3 8 8

Left Left Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-48

ISIR Record Description/Data Dictionary (Continued)
Field #
360 361

SAR Field

Start
2117 2120

End
2119 2120

Length
3 1

Changes

Field Name
NSLDS Loan (1) Grade Level NSLDS Loan (1) Additional Unsubsidized Loan Flag NSLDS Loan (1) Capitalized Interest Flag NSLDS Loan (1) Amount of Last Disbursement NSLDS Loan (1) Date of Last Disbursement NSLDS Loan (2) Sequence Number NSLDS Loan (2) Type Code NSLDS Loan (2) Change Flag NSLDS Loan (2) Program Code

Valid Content
Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format CCYYMMDD Blank 000000 to 999999 N/A Blank

Justify Signed
Left Left

362 363 364

2121 2122 2128

2121 2127 2135

1 6 8

Left Right Left

365 366

2136 2138

2137 2138

2 1

Left Left

367 368

2139 2140

2139 2141

1 2

Left Left

369 370

2142 2148

2147 2149

6 2

NSLDS Loan (2) Net Amount NSLDS Loan (2) Current Status Code

Right Left

371 372

2150 2158

2157 2163

8 6

NSLDS Loan (2) Current Status Date NSLDS Loan (2) Aggregate Principal Balance

Left Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-49

ISIR Record Description/Data Dictionary (Continued)
Field #
373

SAR Field

Start
2164

End
2171

Length
8

Changes

Field Name
NSLDS Loan (2) Aggregate Principal Balance Date NSLDS Loan (2) Begin Date NSLDS Loan (2) End Date NSLDS Loan (2) GA Code NSLDS Loan (2) Contact Type NSLDS Loan (2) School Code NSLDS Loan (2) Contact Code NSLDS Loan (2) Grade Level NSLDS Loan (2) Additional Unsubsidized Loan Flag NSLDS Loan (2) Capitalized Interest Flag NSLDS Loan (2) Amount of Last Disbursement NSLDS Loan (2) Date of Last Disbursement NSLDS Loan (3) Sequence Number

Valid Content
Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank

Justify Signed
Left

374

2172

2179

8

Left

375

2180

2187

8

Left

376 377 378 379 380 381

2188 2191 2194 2202 2210 2213

2190 2193 2201 2209 2212 2213

3 3 8 8 3 1

Left Left Left Left Left Left

382 383 384

2214 2215 2221

2214 2220 2228

1 6 8

Left Right Left

385

2229

2230

2

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-50

ISIR Record Description/Data Dictionary (Continued)
Field #
386

SAR Field

Start
2231

End
2231

Length
1

Changes

Field Name
NSLDS Loan (3) Type Code NSLDS Loan (3) Change Flag NSLDS Loan (3) Program Code

Valid Content
D = Defaulted R = Recent T = Discharged Blank # N Blank See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank

Justify Signed
Left

387 388

2232 2233

2232 2234

1 2

Left Left

389 390

2235 2241

2240 2242

6 2

NSLDS Loan (3) Net Amount NSLDS Loan (3) Current Status Code

Right Left

391 392 393

2243 2251 2257

2250 2256 2264

8 6 8

NSLDS Loan (3) Current Status Date NSLDS Loan (3) Aggregate Principal Balance NSLDS Loan (3) Aggregate Principal Balance Date NSLDS Loan (3) Begin Date NSLDS Loan (3) End Date NSLDS Loan (3) GA Code NSLDS Loan (3) Contact Type

Left Right Left

394

2265

2272

8

Left

395

2273

2280

8

Left

396 397

2281 2284

2283 2286

3 3

Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-51

ISIR Record Description/Data Dictionary (Continued)
Field #
398 399 400 401

SAR Field

Start
2287 2295 2303 2306

End
2294 2302 2305 2306

Length
8 8 3 1

Changes

Field Name
NSLDS Loan (3) School Code NSLDS Loan (3) Contact Code NSLDS Loan (3) Grade Level NSLDS Loan (3) Additional Unsubsidized Loan Flag NSLDS Loan (3) Capitalized Interest Flag NSLDS Loan (3) Amount of Last Disbursement NSLDS Loan (3) Date of Last Disbursement NSLDS Loan (4) Sequence Number NSLDS Loan (4) Type Code NSLDS Loan (4) Change Flag NSLDS Loan (4) Program Code

Valid Content
Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference.

Justify Signed
Left Left Left Left

402 403 404

2307 2308 2314

2307 2313 2321

1 6 8

Left Right Left

405 406

2322 2324

2323 2324

2 1

Left Left

407 408

2325 2326

2325 2327

1 2

Left Left

409 410

2328 2334

2333 2335

6 2

NSLDS Loan (4) Net Amount NSLDS Loan (4) Current Status Code

Right Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-52

ISIR Record Description/Data Dictionary (Continued)
Field #
411 412 413

SAR Field

Start
2336 2344 2350

End
2343 2349 2357

Length
8 6 8

Changes

Field Name
NSLDS Loan (4) Current Status Date NSLDS Loan (4) Aggregate Principal Balance NSLDS Loan (4) Aggregate Principal Balance Date NSLDS Loan (4) Begin Date NSLDS Loan (4) End Date NSLDS Loan (4) GA Code NSLDS Loan (4) Contact Type NSLDS Loan (4) School Code NSLDS Loan (4) Contact Code NSLDS Loan (4) Grade Level NSLDS Loan (4) Additional Unsubsidized Loan Flag NSLDS Loan (4) Capitalized Interest Flag NSLDS Loan (4) Amount of Last Disbursement

Valid Content
Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank

Justify Signed
Left Right Left

414

2358

2365

8

Left

415

2366

2373

8

Left

416 417 418 419 420 421

2374 2377 2380 2388 2396 2399

2376 2379 2387 2395 2398 2399

3 3 8 8 3 1

Left Left Left Left Left Left

422 423

2400 2401

2400 2406

1 6

Left Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-53

ISIR Record Description/Data Dictionary (Continued)
Field #
424

SAR Field

Start
2407

End
2414

Length
8

Changes

Field Name
NSLDS Loan (4) Date of Last Disbursement NSLDS Loan (5) Sequence Number NSLDS Loan (5) Type Code NSLDS Loan (5) Change Flag NSLDS Loan (5) Program Code

Valid Content
Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank

Justify Signed
Left

425 426

2415 2417

2416 2417

2 1

Left Left

427 428

2418 2419

2418 2420

1 2

Left Left

429 430

2421 2427

2426 2428

6 2

NSLDS Loan (5) Net Amount NSLDS Loan (5) Current Status Code

Right Left

431 432 433

2429 2437 2443

2436 2442 2450

8 6 8

NSLDS Loan (5) Current Status Date NSLDS Loan (5) Aggregate Principal Balance NSLDS Loan (5) Aggregate Principal Balance Date NSLDS Loan (5) Begin Date NSLDS Loan (5) End Date

Left Right Left

434

2451

2458

8

Left

435

2459

2466

8

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-54

ISIR Record Description/Data Dictionary (Continued)
Field #
436 437 438 439 440 441

SAR Field

Start
2467 2470 2473 2481 2489 2492

End
2469 2472 2480 2488 2491 2492

Length
3 3 8 8 3 1

Changes

Field Name
NSLDS Loan (5) GA Code NSLDS Loan (5) Contact Type NSLDS Loan (5) School Code NSLDS Loan (5) Contact Code NSLDS Loan (5) Grade Level NSLDS Loan (5) Additional Unsubsidized Loan Flag NSLDS Loan (5) Capitalized Interest Flag NSLDS Loan (5) Amount of Last Disbursement NSLDS Loan (5) Date of Last Disbursement NSLDS Loan (6) Sequence Number NSLDS Loan (6) Type Code NSLDS Loan (6) Change Flag NSLDS Loan (6) Program Code

Valid Content
Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference.

Justify Signed
Left Left Left Left Left Left

442 443 444

2493 2494 2500

2493 2499 2507

1 6 8

Left Right Left

445 446

2508 2510

2509 2510

2 1

Left Left

447 448

2511 2512

2511 2513

1 2

Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-55

ISIR Record Description/Data Dictionary (Continued)
Field #
449 450

SAR Field

Start
2514 2520

End
2519 2521

Length
6 2

Changes

Field Name
NSLDS Loan (6) Net Amount NSLDS Loan (6) Current Status Code

Valid Content
000000 to 999999 Blank See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No

Justify Signed
Right Left

451 452 453

2522 2530 2536

2529 2535 2543

8 6 8

NSLDS Loan (6) Current Status Date NSLDS Loan (6) Aggregate Principal Balance NSLDS Loan (6) Aggregate Principal Balance Date NSLDS Loan (6) Begin Date NSLDS Loan (6) End Date NSLDS Loan (6) GA Code NSLDS Loan (6) Contact Type NSLDS Loan (6) School Code NSLDS Loan (6) Contact Code NSLDS Loan (6) Grade Level NSLDS Loan (6) Additional Unsubsidized Loan Flag NSLDS Loan (6) Capitalized Interest Flag

Left Right Left

454

2544

2551

8

Left

455

2552

2559

8

Left

456 457 458 459 460 461

2560 2563 2566 2574 2582 2585

2562 2565 2573 2581 2584 2585

3 3 8 8 3 1

Left Left Left Left Left Left

462

2586

2586

1

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-56

ISIR Record Description/Data Dictionary (Continued)
Field #
463 464

SAR Field

Start
2587 2593

End
2592 2600

Length
6 8

Changes

Field Name
NSLDS Loan (6) Amount of Last Disbursement NSLDS Loan (6) Date of Last Disbursement

Valid Content
000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank

Justify Signed
Right Left

Total Bytes

2600

This layout was previously 2560 bytes

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-57

Type 2 Individual PIN Request Export and PIN Error Import Record Layout
(RADD05IN- Sent to CPS; EREP05OP- Received from CPS)
Field # Start End Length Changes
1 1 7 7

Field Name
Destination Number

Valid Content

Justify
Left

2 3 4

8 9 10

8 9 10

1 1 1

Modified valid content

‘TGXXXXX’ where XXXXX is the 5-digit code for your SAIG assigned when initial destination number Enrollment Form was processed. Year Indicator 5, will always be ‘5’ (for 20042005) Always '2' for Selected Individual Requests Blank --------------------------1 = Invalid destination number 2 = Destination not valid for participation 3 = No records found on Renewal Application Database Blank = No error Original SSN and Name ID Code Blank ------------------------------1 = ID not flagged for Renewal Application 2 = ID and Federal School Code mismatch 4 = Duplicate request, record previously sent Blank = No error

Left Left Left

PIN Request Type Error Code Sent to CPS --------------------------Received from CPS Note: If record meets multiple error codes, the lowest number will be reported. ID Field 1 ID Error Code 1 Sent to CPS --------------------------Received from CPS

5 6

11 22

21 22

11 1

Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-58

Type 2 Individual PIN Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes
7 8 9 10 11 12 13 14 15 16 23 34 35 46 47 58 59 70 71 77 33 34 45 46 57 58 69 70 76 77 11 1 11 1 11 1 11 1 6 1

Field Name
ID Field 2 ID Error Code 2 ID Field 3 ID Error Code 3 ID Field 4 ID Error Code 4 ID Field 5 ID Error Code 5 Federal School Code

Valid Content
Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G

Justify
Left Left Left Left Left Left Left Left Left Left

17 18

78 80

79 80

2 1

Modified field name

Federal School Code Error Code Sent to CPS Blank --------------------------------------------------------3= Federal School Code invalid Received from CPS or not under this destination number Blank = No error Filler For FSA Use Only PIN Mailer Indicator Y = Request CPS to print and send PINs to students

Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-59

Type 2 Individual PIN Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes
19 81 81 1 Modified valid content

Field Name
Format Error Code Sent to CPS -----------------------------Received from CPS

Valid Content
Blank -------------------------------A = Incorrect destination number (TGXXXXX) on the SAIG network Header/Trailer Records B = Incorrect message class on the SAIG network Header/Trailer Records C = Incorrect destination number (TGXXXXX) on the SAIG network Header/Trailer and Type 2 PIN detail Records D = Incorrect Year Indicator E = Non-Type 2 request sent electronically via SAIG F = Mismatch of type and record format G = PIN Request contains blank lines H = PIN Request contains error codes I = Empty PIN Request submitted J = PIN Request contains lowvalues Example: Hex ‘00’ K = Incorrect PIN Indicator Blank = No error For FSA Use Only

Justify
Left

20

82 Total Bytes

85 85

4

Decreased from 28 bytes. Last year this layout contained 109 bytes

Filler

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-60

RAPP PIN/Print Notification Layout
(PINR05OP)
Field # Start End Length Changes
1 1 9 9

Field Name
Original Social Security Number

Valid Content
001010001 to 999999999

Justify
Right

2

10

11

2

3

12

27

16

4

28

39

12

5

40

40

1

The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two characters of last . (period) name as processed initially ' (apostrophe) by the CPS. - (dash) Blank Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank

Left

Left

Left

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-61

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
6 41 75 35

Field Name
Permanent Mailing Address

Valid Content

Justify
Left

7

76

91

16

8

92

93

2

9 10 11

94 99 107

98 106 116

5 8 10

0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent State Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Permanent Zip 00000 to 99999 Code Blank Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent 0000000000 to 9999999999 Phone Number Blank

Left

Left

Right Left Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-62

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
12 117 166 50

Field Name
Student E-mail address

Valid Content
One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : "@ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period • Blank Y = Student received PIN N = Student did not receive PIN Blank Y = Student received Direct Print Paper Renewal FAFSA N = Student did not receive Direct Print Paper Renewal FAFSA Blank ‘TGXXXXX’ where XXXXX is the 5-digit code for your destination number X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G For FSA Use Only

Justify
Left

13

167

167

1

Modified field name

PIN Mailer Indicator

Left

14

168

168

1

Print Indicator

Left

15

169

175

7

Destination Number SAIG assigned when initial Enrollment Form was processed. Added since Federal School Code draft version. This field was on the 2003-2004 layout. Modified Filler field length

Left

16

176

181

6

17

182

185

4

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-63

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
Total Bytes 185

Field Name

Valid Content

Justify

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-64

FAFSA Application Export Record Layout
(EAPS05IN)
Field # Start End Length Changes
1 2 1 10 9 11 9 2 Added

Field Name
Student’s Current Social Security Number Original Name ID

Valid Content
001010001 to 999999999

Justify Signed
Right Left

3

12

27

16

4

28

39

12

5 6

40 41

40 75

1 35

Uppercase A to Z Space(s) First two characters of last . (period) name. (Should be the same as ' (apostrophe) positions 12 and 13.) - (dash) Blank Student’s Last Name 0 to 9 Uppercase A to Z If non-blank, first character Space(s) must be a letter. Second . (period) character must be non' (apostrophe) numeric. - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z If non-blank, first character Space(s) must be a letter. . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank Permanent Mailing Address 0 to 9 Uppercase A to Z If non-blank, first character . (Period) cannot be blank. ' (Apostrophe) - (Dash) This field cannot be left , (Comma) blank. # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank

Left

Left

Left Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-65

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
7 76 91 16

Field Name
Student’s Permanent City If non-blank, first character cannot be blank. This field cannot be left blank.

Valid Content
0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 00000 to 99999 Must be 00000 if Student’s Permanent State is CN, MX or FC Format is CCYYMMDD 19000101 to 19991231 0000000000 to 9999999999 Blank 0 to 9 Uppercase A to Z Embedded space(s) - (dash) * (asterisk) Blank Valid two letter postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank

Justify Signed
Left

8

92

93

2

Student’s Permanent State

Left

9

94

98

5

Student’s Permanent Zip Code Student’s Date of Birth Student’s Permanent Phone Number Student’s Driver’s License Number First character cannot be an asterisk. If non-blank, first character cannot be blank. Student’s Driver’s License State Code

Right

10 11 12

99 107 117

106 116 136

8 10 20

Left Right Left

13

137

138

2

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-66

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
14 139 188 50

Field Name
Student’s E-mail Address

Valid Content

Justify Signed
Left

15

189

189

1

16 17

190 199

198 199

9 1

18 19

200 206

205 207

6 2

Modified valid content

Blank If non-blank: One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Student’s Citizenship Status 1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2 Student’s Alien Registration 000000001 to 999999999 Number Blank Student’s Marital Status 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Student’s Marital Status Date Format is CCYYMM 190001 to 200512 Blank Student’s State of Legal Uppercase A to Z Residence Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank

Left

Left Left

Right Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-67

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
20 208 208 1 Modified field name year reference Modified valid content

Field Name
Student Legal Resident Before 01-01-1999 Student’s Legal Residence Date

Valid Content
1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200512 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or Diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank

Justify Signed
Left

21

209

214

6

Left

22 23 24

215 216 217

215 216 217

1 1 1

Are You Male? Do You want Selective Service to register you? Degree/Certificate

Left Left Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-68

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
25 218 218 1 Modified field name

Field Name
Grade Level in College

Valid Content
0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Justify Signed
Left

26 27

219 220

219 220

1 1 Modified field name year reference

HS Diploma or GED Received? First Bachelor’s Degree By 07-01-2004? Interested in Student Loans?

Left Left

28 29 30

221 222 223

221 222 223

1 1 1

31

224

224

1

32

225

225

1

1 = Yes 2 = No Blank Interested in Student 1 = Yes Employment? 2 = No Blank Father’s Highest Grade Level 1 = Middle School/Jr. High Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Mother’s Highest Grade 1 = Middle School/Jr. High Level Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Drug Conviction Affecting 1 = No Eligibility 2 = Yes (Part year) 3 = Yes/Don't Know Blank

Left Left Left

Left

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-69

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
33 226 226 1

Field Name
Student’s Tax Return Completed?

Valid Content

Justify Signed
Left

34

227

227

1

Modified field name year reference

35

228

228

1

36 37 38 39 40 41 42 43 44 45 46 47

229 235 240 242 248 254 259 264 269 275 281 287

234 239 241 247 253 258 263 268 274 280 286 288

6 5 2 6 6 5 5 5 6 6 6 2

1 = Already Completed 2 = Will File 3 = Will Not File Blank Student’s Type of 2003 Tax 1 = IRS 1040 Form Used? 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1040A 1 = Yes or 1040EZ? 2 = No 3 = Don’t Know Blank Student’s Adjusted Gross -999999 to 999999 Income from IRS form Blank Student’s U.S. Income Tax 00000 to 99999 Paid Blank Student’s Exemptions 00 to 99 Claimed Blank Student’s Income Earned -999999 to 999999 from Work Spouse’s Income Earned from -999999 to 999999 Work Blank Student’s Total Amount from 00000 to 99999 Worksheet A Blank Student’s Total Amount from 00000 to 99999 Worksheet B Blank Student’s Total Amount from 00000 to 99999 Worksheet C Blank Student’s Cash, Savings, and 000000 to 999999 Checking Blank Student’s Investment Net 000000 to 999999 Worth Blank Student’s Business and/or 000000 to 999999 Investment Farm Net Worth Blank No. of Months Veterans 00 to 12 Education Benefits Received Blank

Left

Left

Right Signed Right Right Right Signed Right Signed Right Right Right Right Right Right Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-70

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
48 49 289 293 292 293 4 1 Modified field name year reference Modified field name

Field Name

Valid Content

Justify Signed
Right Left

Monthly Veterans Education 0000 to 9999 Benefits Blank Born Before 01-01-1981? 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No Have Children you Support? 1 = Yes 2 = No Have Legal Dependents Other 1 = Yes than Children or Spouse? 2 = No Orphan or Ward of Court? 1 = Yes 2 = No Veteran of U.S. Armed 1 = Yes Forces? 2 = No Parent’s Marital Status 1 = Married/Remarried 2 = Single 3 = Divorced/Separated 4 = Widowed Blank Parent’s Marital Status Date Format is CCYYMM 190001 to 200512 Blank Your Father’s/Stepfather’s 000000000 to 999999999 Social Security Number Blank Your Father’s/Stepfather’s 0 to 9 Last Name Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank Your Father’s/Stepfather’s Uppercase A to Z First Name Initial Blank Your Father’s/Stepfather’s Format is CCYYMMDD Date of Birth 19000101 to 19991231 Blank Your Mother’s/Stepmother’s 000000000 to 999999999 Social Security Number Blank Working on a Master’s or Doctorate Program? Is Student Married?

50 51 52 53 54 55 56

294 295 296 297 298 299 300

294 295 296 297 298 299 300

1 1 1 1 1 1 1

Left Left Left Left Left Left Right

57 58 59

301 307 316

306 315 331

6 9 16

Modified valid content

Left Right Left

60 61 62

332 333 341

332 340 349

1 8 9

Added Added

Right Right Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-71

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
63 350 365 16

Field Name

Valid Content

Justify Signed
Left

64 65 66 67 68

366 367 375 377 378

366 374 376 377 379

1 8 2 1 2

Added Added

Modified field name

69

380

380

1

70

381

386

6

Modified field name year reference Modified valid content

Your Mother’s/Stepmother’s 0 to 9 Last Name Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank Your Mother’s/Stepmother’s Uppercase A to Z First Name Initial Blank Your Mother’s/Stepmother’s Format is CCYYMMDD Date of Birth 19000101 to 19991231 Blank Parents’ Number of Family 01 to 99 Members Blank Parents’ Number in College 1 to 9 (Parents’ excluded) Blank Parents’ State of Legal Uppercase A to Z Residence Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Parents’ Legal Residents 1 = Yes before 01-01-1999? 2 = No Blank Parents’ Legal Residence Date Format is CCYYMM 190001 to 200512 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Already Completed 2 = Will File 3 = Will Not File Blank

Right Right Right Right Left

Left

Left

71

387

387

1

Parents’ Tax Return Completed?

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-72

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
72 388 388 1 Modified field name year reference

Field Name
Parents’ Type of 2003 Tax Form Used?

Valid Content

Justify Signed
Left

73

389

389

1

74 75 76 77 78 79 80 81 82 83 84 85 86 87

390 396 402 404 410 416 421 426 431 437 443 449 451 452

395 401 403 409 415 420 425 430 436 442 448 450 451 457

6 6 2 6 6 5 5 5 6 6 6 2 1 6 Modified field name

1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Parents’ Eligible to file 1 = Yes 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Parents’ Adjusted Gross -999999 to 999999 Income from IRS form Blank Parents’ U.S. Income Tax 000000 to 999999 Paid Blank Parents’ Exemptions Claimed 00 to 99 Blank Father’s/Stepfather’s Income -999999 to 999999 Earned from Work Blank Mother’s/Stepmother’s -999999 to 999999 Income Earned from Work Blank Parents’ Total Amount from 00000 to 99999 Worksheet A Blank Parents’ Total Amount from 00000 to 99999 Worksheet B Blank Parents’ Total Amount from 00000 to 99999 Worksheet C Blank Parents’ Cash, Savings, and 000000 to 999999 Checking Blank Parents’ Investment Net 000000 to 999999 Worth Blank Parents’ Business and/or 000000 to 999999 Investment Farm Net Worth Blank Student’s Number of Family 01 to 99 Members Blank Student’s Number in College 1 to 9 Blank Federal School Code #1 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G.

Left

Right Signed Right Right Right Signed Right Signed Right Right Right Right Right Right Right Right Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-73

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
88 458 458 1

Field Name
Federal School Code #1 Housing Plans Federal School Code #2

Valid Content
1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G.

Justify Signed
Left

89

459

464

6

Left

90

465

465

1

Federal School Code #2 Housing Plans Federal School Code #3

Left

91

466

471

6

Left

92

472

472

1

Federal School Code #3 Housing Plans Federal School Code #4

Left

93

473

478

6

Left

94

479

479

1

Federal School Code #4 Housing Plans Federal School Code #5

Left

95

480

485

6

Left

96

486

486

1

Federal School Code #5 Housing Plans Federal School Code #6

Left

97

487

492

6

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-74

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
98 493 493 1

Field Name
Federal School Code #6 Housing Plans

Valid Content
1 = On Campus 2 = Off Campus 3 = With Parent Blank 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not Sure Blank

Justify Signed
Left

99

494

494

1

100 101 102 103 104

495 503 504 513 522

502 503 512 521 522

8 1 9 9 1

Combined Enrollment Status Enroll-ment questions into 1 question and modified values 1 and 5 Modified Date Application Completed valid content Signed By Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature Indicates that a preparer signed the transaction. Dependency Override Indicator Indicates that a Dependency Override was requested on this application. Filler Added Transaction Data Source/Type Code Indicates the origin of the transaction. Transaction Receipt Date Date the school received the application from the student.

Left

Format is CCYYMMDD 20040101 to 20051231 A = Applicant B = Applicant and Parent 000000000 to 999999999 Blank 000000000 to 999999999 Blank 1 = Yes Blank 1 = Dependent to Independent Blank = No dependency override

Left Left Right Right Left

105

523

523

1

Left

106 107

524 532

531 533

8 2

For FSA Use Only Must be blank 1A = Electronic Application

Left Left

108

534

541

8

Modified valid content

Format is CCYYMMDD 20040101 to 20050630

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-75

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
109 542 542 1

Field Name
Assumption Override 1 Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 Set on electronic application to override assumption 2: Parents’ AGI assumed equal to sum of parents’ earned income portions. Assumption Override 3 Set on the electronic application to override assumption 3: Student’s Number in College assumed to be one. Assumption Override 4

Valid Content
1 = Yes Blank = No

Justify Signed
Left

110

543

543

1

1 = Yes Blank = No

Left

111

544

544

1

1 = Yes Blank = No

Left

112

545

545

1

1 = Yes Blank = No

Left

113

546

546

1

114

547

547

1

Set on the electronic application to override assumption 4: Student’s AGI assumed equal to sum of student’s and spouse’s earned income portions. Assumption Override 5 1 = Yes Blank = No Set on the electronic application to override assumption 5: Parents’ income from Worksheet C assumed to be zero. Assumption Override 6 1 = Yes Blank = No Set on the electronic application to override assumption 6: Student’s income from Worksheet C assumed to be zero.

Left

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-76

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
115 116 548 555 554 555 7 1 Filler Modified Reject Override A end year range from Set by electronic application 1928 to override Reject A: Date of Birth year is 1900 to 1929. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override B Set by electronic application to override Reject B: Independent Student Status in question because of student’s age. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override C Set by electronic application to override Reject C: Parent’s or independent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

Field Name

Valid Content
For FSA Use Only Must be blank 1 = Yes Blank = No

Justify Signed
Left Left

117

556

556

1

1 = Yes Blank = No

Left

118

557

557

1

Modified description

1 = Yes Blank = No

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-77

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
119 558 558 1 Added

Field Name
Reject Override G Set by electronic application to override Reject G: Dependent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override N Set by electronic application to override Reject N: Student’s first name or last name blank. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override W Set by electronic application to override Reject W: Unusually high number of family members. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

Valid Content
1 = Yes Blank = No

Justify Signed
Left

120

559

559

1

1 = Yes Blank = No

Left

121

560

560

1

1 = Yes Blank = No

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-78

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
122 561 Total Bytes 800 800 240 Modified length Filler

Field Name

Valid Content
For FSA Use Only

Justify Signed
Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-79

Correction Export Record Layout
(CORR05IN)
Field # Start End Length Changes
1 1 1 1 Modified field name and valid content

Field Name
Year Indicator

Valid Content
5, will always be ‘5’ (for 20042005)

Justify
Left

2

2

10

9

Indicates the cycle year to which the correction should be applied. Original Social Security 001010001 to 999999999 Number The student's original SSN as processed initially by the CPS. Original Name ID Uppercase A to Z Space(s) First two characters of last . (Period) name as processed ’ (Apostrophe) initially by the CPS. - (Dash) Blank If non-blank, first character must contain a letter and second character must be non-numeric. 01 to 99

Right

3

11

12

2

Left

4

13

14

2

Transaction Number

Right

5

15

17

3

The CPS transaction number of the ISIR being corrected. SAR Field Number 000 to 999 Correction #1 SAR number of the data element correction See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section of this technical reference.

Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-80

Correction Export Record Layout (Continued)
Field # Start End Length Changes
6 18 52 35

Field Name
Correction Data 1 New value for field being corrected. See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section of this technical reference.

Valid Content
0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) , (Comma) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) * Corrected Data Can be blank 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction

Justify
Left

7 8 9 10 11 12 13 14 15 16 17

53 56 91 94 129 132 167 170 205 208 243

55 90 93 128 131 166 169 204 207 242 245

3 35 3 35 3 35 3 35 3 35 3

SAR Field Number – Correction #2 Correction Data 2 SAR Field Number – Correction #3 Correction Data 3 SAR Field Number Correction #4 Correction Data 4 SAR Field Number Correction #5 Correction Data 5 SAR Field Number Correction #6 Correction Data 6 SAR Field Number Correction #7

Right Left Right Left Right Left Right Left Right Left Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-81

Correction Export Record Layout (Continued)
Field # Start End Length Changes
18 19 20 21 22 23 24 25 26 27 28 246 281 284 319 322 357 360 395 398 433 436 280 283 318 321 356 359 394 397 432 435 470 35 3 35 3 35 3 35 3 35 3 35

Field Name
Correction Data 7 SAR Field Number Correction #8 Correction Data 8 SAR Field Number Correction #9 Correction Data 9 SAR Field Number Correction #10 Correction Data 10 SAR Field Number Correction #11 Correction Data 11 SAR Field Number Correction #12 Correction Data 12

Valid Content
Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1

Justify
Left Right Left Right Left Right Left Right Left Right Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-82

Correction Export Record Layout (Continued)
Field # Start End Length Changes
29 471 520 50

Field Name

Valid Content

Justify
Left

30

521

522

2

Added

Student’s E-mail Address Blank If non-blank: One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Transaction Data 1C = Correction Full SAR Source/Type Code Indicates the origin of the transaction. Transaction Receipt Date Format is CCYYMMDD 20040101 to 20050917 The date you received the correction for data entry. Assumption Override 1 1 = Yes Parents’ Number in Blank = No College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 1 = Yes Parents’ AGI assumed Blank = No equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered.

Left

31

523

530

8

Modified valid content

Left

32

531

531

1

Left

33

532

532

1

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-83

Correction Export Record Layout (Continued)
Field # Start End Length Changes
34 533 533 1

Field Name

Valid Content
1 = Yes Blank = No

Justify
Left

35

534

534

1

36

535

535

1

37

536

536

1

38

537

537

1

Assumption Override 3 Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4 Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 5 Parents' total from worksheet C assumed to be zero. Allow parents' income from worksheet C to be less than or equal to parents’ total income. Assumption Override 6 Student’s total from worksheet C assumed to be zero. Allow student’s income from worksheet C to be less than or equal to student’s total income. Modified Reject Override A Date of end year Birth year is 1900 to range from 1929. 1928 See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

1 = Yes Blank = No

Left

1 = Yes Blank = No

Left

1 = Yes Blank = No

Left

1 = Yes Blank = No

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-84

Correction Export Record Layout (Continued)
Field # Start End Length Changes
39 538 538 1

Field Name

Valid Content
1 = Yes Blank = No

Justify
Left

40

539

539

1

Modified Reject Override B description Date of Birth since in Field September 1, 1988. Name. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Modified Reject Override C description Parent’s or independent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI.

1 = Yes Blank = No

Left

41

540

540

1

Added

See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override G 1 = Yes Dependent student’s taxes Blank = No paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-85

Correction Export Record Layout (Continued)
Field # Start End Length Changes
42 541 541 1

Field Name

Valid Content

Justify
Left

Reject Override N 1 = Yes Missing first or last name. Blank = No See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Modified Reject Override W 1 = Yes the Unusually high number of Blank = No description family members. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. EDE Federal School Code X00000 to X99999 Blank Originating Federal Valid characters for the first School Code. position are 0 (zero), B, E, or G. Filler For FSA Use Only

43

542

542

1

Left

44

543

548

6

Left

45

549 Total Bytes

580 580

32

Changed length from 12 bytes

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-86

Signature Record Export Record Layout
(SIGS05IN)
Field # Start End Length Changes
1 1 1 1 Modified field name and valid content

Field Name
Year Indicator

Valid Content
5, will always be ‘5’ (for 20042005) 001010001 to 999999999

Justify
Left

2

2

10

9

Original Social Security Number

Right

3

11

12

2

4 5 6 7 8 9

13 15 18 19 53 56

14 17 18 52 55 56

2 3 1 34 3 1

Added Modified valid content

The student's original SSN as processed initially by the CPS. Original Name ID Uppercase A to Z Spaces(s) The first two characters of . (Period) last name as processed ’ (Apostrophe) initially by the CPS. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric. Filler For FSA Use Only SAR Field Number Will always be ‘100’ Correction Data-Signed By Filler SAR Field NumberOptional Correction DataPreparer’s SignatureOptional A = Applicant Only B = Applicant and Parent P = Parent Only For FSA Use Only Will be ‘103’ Or Blank Will be ‘1’ Or Blank

Left

Right Left Left Left Left Left

Modified valid content

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-87

Signature Record Export Record Layout (Continued)
Field # Start End Length Changes
10 11 57 521 520 522 464 2 Added

Field Name
Filler Transaction Data Source/Type Code

Valid Content
For FSA Use Only 1S = Signature Page

Justify
Left

12

523

530

8

Modified valid content

13 14

531 542

541 547

11 6

15

548 Total Bytes

580 580

33

Indicates the origin of the transaction. Transaction Receipt Date Format is CCYYMMDD 20040101 to 20050910 The date you received the correction for data entry. Filler For FSA Use Only EDE Federal School Code X00000 to X99999 Blank Originating Federal Valid characters for the first School Code. position are 0 (zero), B, E, or G. Filler For FSA Use Only

Left

Left Left

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-88

School Web Student Signature Hold Information Record Layout
(HOLD05OP)
Field # Start End Length Changes
1 1 9 9

Field Name

Valid Content

Justify
Right

Student’s Original Social 001010001 to 999999999 Security Number The student's original SSN as provided on the application. Original Name ID First two characters of last name as processed initially by the CPS.

2

10

11

2

Added

3

12

27

16

Student's Last Name If non-blank, first character must be a letter. Second character must be non-numeric.

4

28

39

12

Student's First Name If non-blank, first character must be a letter.

5

40

40

1

Student’s Middle Initial

Uppercase A to Z Spaces(s) . (Period) ’ (Apostrophe) - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric. 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Uppercase A to Z Blank

Left

Left

Left

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-89

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes
6 41 75 35

Field Name
Permanent Mailing Address

Valid Content

Justify
Left

7

76

91

16

8

92

93

2

9 10 11

94 99 107

98 106 116

5 8 10

0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent Uppercase A to Z State Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Permanent Zip 00000 to 99999 Code Blank Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent 0000000000 to 9999999999 Phone Number Blank

Left

Left

Right Left Right

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-90

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes
12 117 166 50

Field Name

Valid Content

Justify
Left

13

167

167

1

14

168

168

1

15

169

169

1

Added

Student's E-mail address Blank If non-blank: One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Signed By A = Applicant Only B = Applicant and Parent P = Parent only Blank = No signatures Dependency Status D = Dependent I = Independent Pre-determined by origin software based on Dependency Status data provided. Transaction Data Type A = Application B = Application Spanish C = Correction E = EZ FAFSA F = EZ FAFSA Spanish G = EZ FAFSA Renewal H = EZ FAFSA Correction R = Renewal Application V = Verification Correction

Right

Left

Left

November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-91

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes
16 170 178 9 Added

Field Name

Valid Content

Justify
Right

Student’s Updated Social 001010001 to 999999999 Security Number The student's corrected SSN. Date Added

17

179

186

8

Modified valid content

18

187

193

7

19

194

199

6

20

200 Total Bytes

200 200

1

Format is CCYYMMDD where CC = 20 Date that the record was YY = Year 04 or 05 placed on Hold. MM = Month 01-12 DD = Day 01-31 Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit code for your SAIG assigned when destination number initial Enrollment Form was processed. Federal School Code X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G Filler For FSA Use Only

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Left

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November 2003 (2004-2005)

EDE Technical Reference

Record Layouts 3-92

Processing Codes

Table of Contents
Introduction .............................................................................................................................. 4-3 Summary of Tables................................................................................................................... 4-4 2004-2005 ISIR Cross-Reference ......................................................................................... 4-4 Table of Reject Codes and How to Respond to Each ........................................................... 4-4 Record and Transmission Error Messages ............................................................................ 4-4 Assumption Overrides........................................................................................................... 4-4 Field Name and Position Cross-References .......................................................................... 4-4 NSLDS Loan Program Codes ............................................................................................... 4-5 NSLDS Loan Current Status Codes ...................................................................................... 4-5 State/Country/Jurisdiction Codes.......................................................................................... 4-5 Correction Data Entry Specifications.................................................................................... 4-5 Message Classes.................................................................................................................... 4-5 ISIR Comment Codes............................................................................................................ 4-5

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-1

2004-2005 ISIR Cross-Reference............................................................................................. 4-6 Table of Reject Codes and How to Respond to Each............................................................. 4-38 Record and Transmission Error Messages ............................................................................. 4-41 Assumption Overrides ............................................................................................................ 4-43 Field Name and Position Cross-References ........................................................................... 4-45 NSLDS Loan Program Codes................................................................................................. 4-62 NSLDS Loan Current Status Codes ....................................................................................... 4-63 State/Country/Jurisdiction Codes ........................................................................................... 4-65 Correction Data Entry Specifications..................................................................................... 4-66 Message Classes ..................................................................................................................... 4-75 ISIR Comment Codes............................................................................................................. 4-76

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-2

Introduction
This section provides charts and tables that include an explanation of the different reject codes and how to respond to each. Other tables provide information that further explains other processing codes associated with the Central Processing System (CPS) Electronic Data Exchange (EDE) process.

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-3

Summary of Tables
In this section you will find several tables to assist you when reviewing files.

2004-2005 ISIR Cross-Reference
This table is a cross reference of the 2003-2004 Institutional Student Information Record (ISIR) field number, start position, and end position with the 2004-2005 ISIR field number, start position, and end position. It also lists valid field content for the field that has changed from the last award year.

Table of Reject Codes and How to Respond to Each
This table is used to determine the meaning of each reject code possible on a Student Aid Report (SAR) or ISIR. The table also outlines how to correct each reject and references comment code numbers associated with the rejects.

Record and Transmission Error Messages
This table reports the Record Reject codes (1-13) and the Transmission Error codes (14-16). The actual text for each reject code, a description of the error, and a resolution for each error is listed. The record error messages indicate that the individual student record was not processed. You will need to fix any student record with a Record Error message and send it to the Central Processing System (CPS) again for processing so an ISIR will be generated. Transmission errors are problems with the transmission of the records.

Assumption Overrides
This table associates the override codes with the assumption being made. It also explains what will happen if you use this code and an example of when you would use this code.

Field Name and Position Cross-References
This table is used to determine which fields were verified or corrected in the previous transaction or which fields are highlighted on the ISIR. It also defines the field positions for the SAR field, the FAFSA field name, and the question number on the FAFSA.

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-4

NSLDS Loan Program Codes
These codes are used to determine the type of loan program of up to six loans in the NSLDS portion of the ISIR Record Description/Data Dictionary found in the Record Layouts section of this technical reference.

NSLDS Loan Current Status Codes
These codes are used to determine the current status of up to six loans in the NSLDS portion of the ISIR Record Description/Data Dictionary found in the Record Layouts section of this technical reference.

State/Country/Jurisdiction Codes
This table is used to determine the valid state abbreviations used for the following fields found throughout the Record Layouts section of this technical reference:
• • • •

Student’s Permanent State Student’s Driver’s License State Code Student's State of Legal Residence Parents' State of Legal Residence

Correction Data Entry Specifications
This table is used in conjunction with the Correction Export Record Layout found in section 3, Record Layouts. This table defines the SAR field number and field length. It defines what data is valid to send for each SAR field on a correction record. The table also indicates if the SAR field is a signed value, the justification of the SAR field, and if the field can be corrected to blank.

Message Classes
This table lists the message classes associated with Application Processing.

ISIR Comment Codes
This section references the location of the 2004-2005 SAR/ISIR Comment Codes and Text document.

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-5

2004-2005 ISIR Cross-Reference
2003-2004 ISIR Field Data Name # Start Batch Year 1 1 End 1 Name Year Indicator 2004-2005 ISIR Field Data # Start End Changes 1 1 1 Modified valid content to: 5, Will always be ‘5’ (for 2004-2005) 137 671 671 2 3 4 129 5 6 7 8 9 10 11 12 13 14 15 17 18 2 11 13 643 15 31 43 44 79 95 97 102 110 120 140 192 193 10 12 14 651 30 42 43 78 94 96 101 109 119 139 141 192 201

Student Last Name/ SSN Change Flag Original Social Security Number Original Name ID Transaction Number Student’s Current Social Security Number Student’s Last Name Student’s First Name Middle Initial Permanent Mailing Address Student’s Permanent City Student’s Permanent State Student’s Permanent Zip Code Student’s Date of Birth Student’s Permanent Phone Number Student’s Driver’s License Number Student’s Driver’s License State Code Student’s Citizenship Status Student’s Alien Registration Number

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19

2 3 12 14 16 25 41 53 54 89 105 107 112 120 130 150 152 153

2 11 13 15 24 40 52 53 88 104 106 111 119 129 149 151 152 161

Student Last Name/ SSN Change Flag Original Social Security Number Original Name ID Transaction Number Student’s Current Social Security Number Student’s Last Name Student’s First Name Middle Initial Permanent Mailing Address Student’s Permanent City Student’s Permanent State Student’s Permanent Zip Code Student’s Date of Birth Student’s Permanent Phone Number Student’s Driver’s License Number Student’s Driver’s License State Code Student’s Citizenship Status Student’s Alien Registration Number

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-6

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Student’s Marital 20 162 Status Student’s Marital 21 163 Status Date Summer 2003? 22 169 End 162 168 Name Student’s Marital Status Student’s Marital Status Date Enrollment Status 2004-2005 ISIR Field Data # Start End 19 202 202 20 203 208 Changes

169

101

497

497

Fall 2003? Winter 2003-2004? Spring 2004? Summer 2004? Father’s Highest Grade Level Completed Mother’s Highest Grade Level Completed Student’s State of Legal Residence Student Legal Resident Before 0101-1998? Student’s Legal Residence Date Are You Male? Do you want Selective Service to register you? Degree/Certificate Grade Level in College in 20032004 HS Diploma or GED Received?

23 24 25 26 27 28 29 30 31

170 171 172 173 174 175 176 178 179

170 171 172 173 174 175 177 178 184

Modified year reference in valid content to: 190001 to 200512 Combined Enrollment questions into 1 question Modified 1 = Full time 5 = Not Sure Deleted Field Deleted Field Deleted Field Deleted Field

Father’s Highest Grade Level Completed Mother’s Highest Grade Level Completed Student’s State of Legal Residence Student Legal Resident Before 0101-1999? Student’s Legal Residence Date Are You Male? Do you want Selective Service to register you? Degree/Certificate Grade Level in College HS Diploma or GED Received?

32 33 21 22 23

226 227 209 211 212

226 227 210 211 217 Modified year reference in valid content to: 190001 to 200512

32 33 34 35 36

185 186 187 188 189

185 186 187 188 189

24 25 26 27 28

218 219 220 221 222

218 219 220 221 222

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-7

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start First Bachelor’s 37 190 Degree By 07-012003? Interested in Student 38 191 Loans? Interested in Work39 192 Study? Drug Conviction 40 193 Affecting Eligibility Student’s Tax Return 41 194 Completed? Student’s Type of 42 195 2002 Tax Form Used? Student Eligible to 43 196 file 1040A or 1040EZ? Student’s Adjusted Gross Income from IRS form Student’s U.S. Income Tax Paid Student’s Exemptions Claimed Student’s Income Earned from Work Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Investment Net Worth 44 45 46 47 48 49 50 51 52 197 203 208 210 216 222 227 232 237 End 190 191 192 193 194 195 196 Name First Bachelor’s Degree By 07-012004? Interested in Student Loans? Interested in WorkStudy? Drug Conviction Affecting Eligibility Student’s Tax Return Completed? Student’s Type of 2003 Tax Form Used? 2004-2005 ISIR Field Data # Start End 29 223 223 30 31 34 35 36 37 224 225 228 229 230 231 224 225 228 229 230 231 Changes

Student Eligible to file 1040A or 1040EZ?

202 207 209 215 221 226 231 236 242

Student’s Adjusted Gross Income from IRS form Student’s U.S. Income Tax Paid Student’s Exemptions Claimed Student’s Income Earned from Work Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Investment Net Worth

38 39 40 41 42 43 44 45 47

232 238 243 245 251 257 262 267 278

237 242 244 250 256 261 266 271 283

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-8

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Student’s Business 53 243 and/or Investment Farm Net Worth Student’s Cash, 54 249 Savings, and Checking No. of Months 55 255 Veterans Education Benefits Received Monthly Veterans 56 257 Education Benefits Born Before 01-0157 261 1980? Working on a 58 262 Master’s or Doctorate Program in 2003-2004? Is Student Married? 59 263 Have Children you 60 264 support? Have Legal 61 265 Dependents Other than Children or Spouse? Orphan or Ward of 62 266 Court? Veteran of U.S. 63 267 Armed Forces? Parent’s Marital 64 268 Status Father’s/ 65 269 Stepfather’s Social Security Number Father’s/ 66 278 Stepfather’s Last Name Mother’s/ 67 294 Stepmother’s Social Security Number Mother’s/ 68 303 Stepmother’s Last Name End 248 254 256 260 261 262 2004-2005 ISIR Field Data Name # Start End Student’s Business 48 284 289 and/or Investment Farm Net Worth Student’s Cash, 46 272 277 Savings, and Checking No. of Months Veterans Education Benefits Received Monthly Veterans Education Benefits Born Before 01-011981? Working on a Master’s or Doctorate Program? Is Student Married? Have Children you support? Have Legal Dependents Other than Children or Spouse? Orphan or Ward of Court? Veteran of U.S. Armed Forces? Parent’s Marital Status Father’s/Stepfather’s Social Security Number Father’s/Stepfather’s Last Name Mother’s/ Stepmother’s Social Security Number Mother’s/ Stepmother’s Last Name 49 50 51 52 290 292 296 297 291 295 296 297 Changes

263 264 265

53 54 55

298 299 300

298 299 300

266 267 268 277 293 302 318

56 57 58 60 61 64 65

301 302 303 310 319 344 353

301 302 303 318 334 352 368

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-9

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Parents’ Number of 69 319 Family Members Parents’ Number in 70 321 College 2003-2004 (Parents’ excluded) Parents’ State of 71 322 Legal Residence Parents Legal 72 324 Residents before 0101-1998? Parents’ Legal 73 325 Residence Date Age of Older Parent 74 331 End 320 321 323 324 330 2004-2005 ISIR Field Data Name # Start End Changes Parents’ Number of 68 378 379 Family Members Parents’ Number in 69 380 380 College (Parents’ excluded) Parents’ State of Legal 70 381 382 Residence Parents Legal 71 383 383 Residents before 0101-1999? Parents’ Legal 72 384 389 Modified year Residence Date reference in valid content to: 190001 to 200512 Deleted this field and added Father’s/ Stepfather’s Date of Birth (field 63) and Mother’s/ Stepmother’s Date of Birth (field 64) Parents’ Tax Return 73 390 390 Completed? Parents’ Type of 2003 74 391 391 Tax Form Used? Parents’ Eligible to file 1040A or 1040EZ? Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work 75 76 77 78 79 80 392 393 399 405 407 413 392 398 404 406 412 418

332

Parents’ Tax Return Completed? Parents’ Type of 2002 Tax Form Used? Parents’ Eligible to file 1040A or 1040EZ? Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/ Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work

75 76 77 78 79 80 81 82

333 334 335 336 342 348 350 356

333 334 335 341 347 349 355 361

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-10

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Parents’ Total 83 362 Amount from Worksheet A Parents’ Total 84 367 Amount from Worksheet B Parents’ Total 85 372 Amount from Worksheet C Parents’ Investment 86 377 Net Worth Parents’ Business 87 383 and/or Investment Farm Net Worth Parents’ Cash, 88 389 Savings, and Checking Student’s Number of 89 395 Family Members Student’s Number in 90 397 College 2003-2004 Federal School Code 91 398 #1 Federal School Code 92 404 #1 Housing Plans Federal School Code 93 405 #2 Federal School Code 94 411 #2 Housing Plans Federal School Code 95 412 #3 Federal School Code 96 418 #3 Housing Plans Federal School Code 97 419 #4 Federal School Code 98 425 #4 Housing Plans Federal School Code 99 426 #5 Federal School Code 100 432 #5 Housing Plans Federal School Code 101 433 #6 End 366 371 376 382 388 394 396 397 403 404 410 411 417 418 424 425 431 432 438 2004-2005 ISIR Field Data Name # Start End Parents’ Total Amount 81 419 423 from Worksheet A Parents’ Total Amount from Worksheet B Parents’ Total Amount from Worksheet C Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Parents’ Cash, Savings, and Checking Student’s Number of Family Members Student’s Number in College Federal School Code #1 Federal School Code #1 Housing Plans Federal School Code #2 Federal School Code #2 Housing Plans Federal School Code #3 Federal School Code #3 Housing Plans Federal School Code #4 Federal School Code #4 Housing Plans Federal School Code #5 Federal School Code #5 Housing Plans Federal School Code #6 82 83 85 86 84 87 88 89 90 91 92 93 94 95 96 97 98 99 424 429 440 446 434 452 454 455 461 462 468 469 475 476 482 483 489 490 428 433 445 451 439 453 454 460 461 467 468 474 475 481 482 488 489 495 Changes

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-11

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Federal School Code 102 439 #6 Housing Plans Student’s E-mail 103 440 Address Date Application 104 490 Completed End 439 489 497 Name Federal School Code #6 Housing Plans Student’s E-mail Address Date Application Completed 2004-2005 ISIR Field Data # Start End 100 496 496 16 102 142 498 191 505 Modified year reference in valid content to: 20040101 to 20051231 Changes

Signed By Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature Transaction Receipt Date

105 106 107 108 109

498 499 508 517 518

498 507 516 517 525

Signed By Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature Transaction Receipt Date

103 104 105 106 112

506 507 516 525 537

506 515 524 525 544

Modified year reference in valid content to: 20040101 to 20051231

Dependency Override Indicator FAA Federal School Code Filler FAA Adjustment Input Record Type Serial Number Batch Number Early Analysis Flag Electronic Application Entry Source Code Filler ETI Destination Number Reject Override A

110 111 112 113 114 115 116 117 118 119 120 121

526 527 533 534 535 536 541 564 565 566 572 579

526 532 533 534 535 540 563 564 565 571 578 579

Dependency Override Indicator FAA Federal School Code Filler FAA Adjustment

107 108 109 132

526 527 533 658

526 532 533 658 Deleted Field Deleted Field For ED Use Only Deleted Field Deleted Field

Filler

128

620

642

Filler Electronic Transaction Indicator (ETI) Destination Number Reject Override A

126 119 120

564 551 558

569 557 558 Modified end year range in the description from 1928

Reject Override B

122

580

580

Reject Override B

121

559

559

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-12

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Reject Override C 123 581 Reject Override N 124 582 Reject Override W 125 583 Assumption 126 584 Override 1 Assumption 127 585 Override 2 Assumption 128 586 Override 3 Assumption 129 587 Override 4 Assumption 130 588 Override 5 Assumption 131 589 Override 6 Dependency Status 132 590 Application Receipt 133 591 Date End 581 582 583 584 585 586 587 588 589 590 598 Name Reject Override C Reject Override N Reject Override W Assumption Override 1 Assumption Override 2 Assumption Override 3 Assumption Override 4 Assumption Override 5 Assumption Override 6 Dependency Status Application Receipt Date 2004-2005 ISIR Field Data # Start End 122 560 560 124 562 562 125 563 563 113 545 545 114 115 116 117 118 110 134 546 547 548 549 550 534 661 546 547 548 549 550 534 668 Changes

Processed Record Type Correction Applied against Transaction Number System Generated Indicator

134 135 136

599 600 602

599 601 602

Processed Record Type Correction Applied against Transaction Number System Generated Indicator

146 130 152

689 652 709

689 653 709

Modified year reference in valid content to: 20040101 to 20051231 Deleted reference to Duplicate in value H

Duplicate Request Indicator Source of Correction Parents’ Calculated 2002 Tax Status

137 138 139

603 604 605

603 604 605 Source of Correction Parents’ Calculated 2003 Tax Status 141 153 677 710 677 710

Removed values D and L: D = Duplicate request L = Duplicate request and NSLDS match data has changed Modified value I: I = DHS Secondary confirmation Deleted Field

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-13

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Student’s Calculated 140 606 2002 Tax Status Graduate Flag 141 607 Automatic Zero EFC 142 608 EFC Change Flag SAR C Flag Simplified Needs Test (SNT) Reject Reason Codes Selective Service Match Flag Selective Service Registration Flag INS Match Flag INS Verification Number Secondary INS Match Flag Filler SSN Match Flag SSA Citizenship Flag SSA Date of Death NSLDS Match Flag NSLDS PostScreening Reason Code VA Match Flag Filler Verification Tracking Flag 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 609 610 611 612 626 627 628 629 644 645 660 661 662 670 671 677 678 679 End 606 607 608 609 610 611 625 626 627 628 643 644 659 660 661 669 670 676 677 678 680 Name Student’s Calculated 2003 Tax Status Graduate Flag Automatic Zero EFC Indicator EFC Change Flag SAR C Flag Simplified Needs Test (SNT) Reject Reason Codes Selective Service Match Flag Selective Service Registration Flag DHS Match Flag DHS Verification Number Secondary DHS Match Flag Filler SSN Match Flag SSA Citizenship Flag 2004-2005 ISIR Field Data # Start End 154 711 711 143 150 136 149 151 147 261 262 250 253 251 252 265 263 679 707 670 706 708 690 1637 1638 1577 1594 1578 1579 1648 1639 679 707 670 706 708 703 1637 1638 1577 1608 1578 1593 1648 1639 Deleted Field NSLDS Match Flag NSLDS PostScreening Reason Code VA Match Flag Filler Verification Tracking Flag 255 256 266 254 272 1610 1611 1649 1609 1738 1610 1616 1649 1609 1741 Modified all references to INS in this field to DHS Modified the description Modified all references to INS in this field to DHS Changes

Increased field length from 2 bytes to 4 bytes 0000 to 9999 Blank

Student is selected for Verification Subsequent Application Flag

161 162

681 682

681 682

Student is selected for Verification

273

1742

1742 Deleted Field

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-14

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Application Data 163 683 Source/Type Code Transaction Data 164 685 Source/Type Code Data Release 165 687 Number (DRN) Transaction 166 691 Processed Date End 684 686 690 698 Name Application Data Source/Type Code Transaction Data Source/Type Code Data Request Number (DRN) Transaction Processed Date 2004-2005 ISIR Field Data # Start End Changes 133 659 660 Modified all valid content 111 535 536 Modified all valid content 131 654 657 145 681 688 Modified year reference in valid content to: 20040101 to 20051231

Compute Batch Number FAFSA Data Verify Flags Correction Flags Highlight Flags Paid EFC Primary EFC Secondary EFC Paid EFC Type Primary EFC Type Secondary EFC Type Primary Alternate Month 1 Primary Alternate Month 2 Primary Alternate Month 3 Primary Alternate Month 4 Primary Alternate Month 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8 Primary Alternate Month 10

167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185

699 702 822 942 1062 1067 1072 1077 1078 1079 1080 1085 1090 1095 1100 1105 1110 1115 1120

701 821 941 1061 1066 1071 1076 1077 1078 1079 1084 1089 1094 1099 1104 1109 1114 1119 1124

Compute Number FAFSA Data Verify Flags Correction Flags Highlight Flags Primary EFC Secondary EFC Primary EFC Type Secondary EFC Type Primary Alternate Month 1 Primary Alternate Month 2 Primary Alternate Month 3 Primary Alternate Month 4 Primary Alternate Month 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8 Primary Alternate Month 10

140 249 247 248 179 180 181 182 183 184 185 186 187 188 189 190 191

674 1457 1217 1337 785 790 795 796 797 802 807 812 817 822 827 832 837

676 1576 1336 1456 Deleted Field 789 794 Deleted Field 795 796 801 806 811 816 821 826 831 836 841

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-15

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Primary Alternate 186 1125 Month 11 Primary Alternate 187 1130 Month 12 Secondary Alternate 188 1135 Month 1 Secondary Alternate 189 1140 Month 2 Secondary Alternate 190 1145 Month 3 Secondary Alternate 191 1150 Month 4 Secondary Alternate 192 1155 Month 5 Secondary Alternate 193 1160 Month 6 Secondary Alternate 194 1165 Month 7 Secondary Alternate 195 1170 Month 8 Secondary Alternate 196 1175 Month 10 Secondary Alternate 197 1180 Month 11 Secondary Alternate 198 1185 Month 12 TI: Total Income 199 1190 ATI: Allowances 200 1197 Against Total Income STX: State and 201 1204 Other Tax Allowance EA: Employment 202 1211 Allowance IPA: Income 203 1218 Protection Allowance AI: Available 204 1225 Income CAI: Contribution 205 1232 From Available Income End 1129 1134 1139 1144 1149 1154 1159 1164 1169 1174 1179 1184 1189 1196 1203 1210 1217 1224 1231 1238 Name Primary Alternate Month 11 Primary Alternate Month 12 Secondary Alternate Month 1 Secondary Alternate Month 2 Secondary Alternate Month 3 Secondary Alternate Month 4 Secondary Alternate Month 5 Secondary Alternate Month 6 Secondary Alternate Month 7 Secondary Alternate Month 8 Secondary Alternate Month 10 Secondary Alternate Month 11 Secondary Alternate Month 12 TI: Total Income ATI: Allowances Against Total Income STX: State and Other Tax Allowance EA: Employment Allowance IPA: Income Protection Allowance AI: Available Income CAI: Contribution From Available Income 2004-2005 ISIR Field Data # Start End 192 842 846 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 847 852 857 862 867 872 877 882 887 892 897 902 907 914 921 928 935 942 949 851 856 861 866 871 876 881 886 891 896 901 906 913 920 927 934 941 948 955 Changes

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-16

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start DNW: 206 1239 Discretionary Net Worth NW: Net Worth 207 1248 APA: Asset 208 1257 Protection Allowance PCA: Parents’ 209 1266 Contribution from Assets AAI: Adjusted 210 1273 Available Income TSC: Total Student 211 1280 Contribution TPC: Total Parent 212 1287 Contribution PC: Parents’ 213 1294 Contribution STI: Student’s Total 214 1301 Income SATI: Student’s 215 1308 Allowance against Total Income SIC: Dependent 216 1315 Students’ Income Contribution SDNW: Student’s 217 1322 Discretionary Net Worth SCA: Student’s 218 1331 Contribution from Assets FTI: FISAP Total 219 1338 Income SEC TI: Secondary 220 1345 Total Income SEC ATI: 221 1352 Secondary Allowances Against Total Income SEC STX: 222 1359 Secondary State Tax Allowance End 1247 1256 1265 1272 1279 1286 1293 1300 1307 1314 1321 1330 1337 1344 1351 1358 Name DNW: Discretionary Net Worth NW: Net Worth APA: Asset Protection Allowance PCA: Parents’ Contribution from Assets AAI: Adjusted Available Income TSC: Total Student Contribution TPC: Total Parent Contribution PC: Parents’ Contribution STI: Student’s Total Income SATI: Student’s Allowance against Total Income SIC: Dependent Students’ Income Contribution SDNW: Student’s Discretionary Net Worth SCA: Student’s Contribution from Assets FTI: FISAP Total Income SEC TI: Secondary Total Income SEC ATI: Secondary Allowances Against Total Income SEC STX: Secondary State Tax Allowance 2004-2005 ISIR Field Data # Start End 212 956 964 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 965 974 983 990 997 1004 1011 1018 1025 1032 1039 1048 1055 1062 1069 973 982 989 996 1003 1010 1017 1024 1031 1038 1047 1054 1061 1068 1075 Changes

1365

228

1076

1082

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-17

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start SEC EA: Secondary 223 1366 Employment Allowance SEC IPA: 224 1373 Secondary Income Protection Allowance SEC AI: Secondary 225 1380 Available Income SEC CAI: 226 1387 Secondary Contribution From Available Income SEC DNW: 227 1394 Secondary Discretionary Net Worth SEC NW: 228 1403 Secondary Net Worth SEC APA: 229 1412 Secondary Asset Protection Allowances SEC PCA: 230 1421 Secondary Parents’ Contribution from Assets SEC AAI: 231 1428 Secondary Adjusted Available Income SEC TSC: 232 1435 Secondary Total Student Contribution SEC TPC: 233 1442 Secondary Total Parent Contribution SEC PC: Secondary 234 1449 Parents’ Contribution SEC STI: 235 1456 Secondary Student’s Total Income End 1372 1379 Name SEC EA: Secondary Employment Allowance SEC IPA: Secondary Income Protection Allowance SEC AI: Secondary Available Income SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC NW: Secondary Net Worth SEC APA: Secondary Asset Protection Allowances SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC TSC: Secondary Total Student Contribution SEC TPC: Secondary Total Parent Contribution SEC PC: Secondary Parents’ Contribution SEC STI: Secondary Student’s Total Income 2004-2005 ISIR Field Data # Start End 229 1083 1089 230 1090 1096 Changes

1386 1393

231 232

1097 1104

1103 1110

1402

233

1111

1119

1411 1420

234 235

1120 1129

1128 1137

1427

236

1138

1144

1434 1441 1448 1455 1462

237 238 239 240 241

1145 1152 1159 1166 1173

1151 1158 1165 1172 1179

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-18

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start SEC SATI: 236 1463 Secondary Student’s Allowance Against Total Income SEC SIC: 237 1470 Secondary Student’s Dependent Income Contribution SEC SDNW: 238 1477 Secondary Student’s Discretionary Net Worth SEC SCA: 239 1486 Secondary Student’s Contribution from Assets SEC FTI: 240 1493 Secondary FISAP Total Income Assumed Citizenship 241 1500 Assumed Student’s 242 1501 Marital Status Assumed Student’s 243 1502 AGI Assumed Student’s 244 1508 U.S. Tax Paid Assumed Student’s 245 1513 Income from Work Assumed Spouse’s 246 1519 Income from Work Assumed Student’s 247 1525 Total from Worksheet C Assumed Date of 248 1530 Birth Prior Assumed Student Is 249 1531 Married/ Remarried Assumed Have 250 1532 Children You Support? End 1469 Name SEC SATI: Secondary Student’s Allowance Against Total Income SEC SIC: Secondary Student’s Dependent Income Contribution 2004-2005 ISIR Field Data # Start End 242 1180 1186 Changes

1476

243

1187

1193

1485

1492

SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income Assumed Citizenship Assumed Student’s Marital Status Assumed Student’s AGI Assumed Student’s U.S. Tax Paid Assumed Student’s Income from Work Assumed Spouse’s Income from Work Assumed Student’s Total from Worksheet C Assumed Date of Birth Prior Assumed Student Is Married/Remarried Assumed Have Children You Support?

244

1194

1202

245

1203

1209

1499 1500 1501 1507 1512 1518 1524 1529 1530 1531 1532

246 155 156 157 158 159 160 161 162 163 164

1210 712 713 714 720 725 731 737 742 743 744

1216 712 713 719 724 730 736 741 742 743 744

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-19

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Assumed Have 251 1533 Legal Dependents Other than Children or Spouse? Assumed VA Status 252 1534 Assumed Student’s # 253 1535 in Family Assumed Student’s # 254 1537 in College Assumed Parents’ 255 1538 Marital Status Assumed Father’s/ 256 1539 Stepfather’s SSN End 1533 2004-2005 ISIR Field Data Name # Start End Assumed Have Legal 165 745 745 Dependents Other than Children or Spouse? Assumed VA Status Assumed Student’s # in Family Assumed Student’s # in College Assumed Parents’ Marital Status Assumed Father’s/Stepfather’s SSN Assumed Mother’s/ Stepmother’s SSN 166 167 168 169 170 746 747 749 750 751 746 748 749 750 751 Changed length from 9 bytes to 1 byte Y = Assumed SSN Blank Changed length from 9 bytes to 1 byte Y = Assumed SSN Blank Changes

1534 1536 1537 1538 1547

Assumed Mother’s/ Stepmother’s SSN

257

1548

1556

171

752

752

Assumed Parents’ # in Family Assumed Parents’ # in College Assumed Parents' AGI Assumed Parents’ U.S. Tax Paid Assumed Father's/ Stepfather’s Income Earned from Work Assumed Mother's/ Stepmother’s Income Earned from Work Assumed Parents’ Total from Worksheet C Comment Codes SAR Acknowledgement Comment Codes

258 259 260 261 262 263

1557 1559 1560 1566 1572 1578

1558 1559 1565 1571 1577 1583

Assumed Parents’ # in Family Assumed Parents’ # in College Assumed Parents' AGI Assumed Parents’ U.S. Tax Paid Assumed Father's/ Stepfather’s Income Earned from Work Assumed Mother's/ Stepmother’s Income Earned from Work Assumed Parents’ Total from Worksheet C Comment Codes SAR Acknowledgement Comment Codes

172 173 174 175 176 177

753 755 756 762 768 774

754 755 761 767 773 779

264 265 266

1584 1589 1649

1588 1648 1668

178 268 267

780 1670 1650

784 1729 1669

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-20

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Pell Grant Eligibility 267 1669 Flag Reprocessed Reason 268 1670 Code Duplicate Date 269 1672 Duplicate SSN 270 1680 Indicator ISIR Transaction 271 1681 Type Electronic Federal 272 1682 School Code Indicator End 1669 1671 1679 1680 1681 1682 Electronic Federal School Code Indicator 269 1730 1730 Name Pell Grant Eligibility Flag Reprocessed Reason Code Duplicate SSN Indicator 2004-2005 ISIR Field Data # Start End 144 680 680 148 704 705 Deleted Field 142 678 678 Deleted Field Changes

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-21

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start Multi School Code 273 1683 Flags End 1688 Name Multi School Code Flags 2004-2005 ISIR Field Data # Start End Changes 271 1732 1737 Blank = no destination code, school not participating, or school is an ISIR Request school 0 = School generated transaction and is an ISIR Daily school 1 = School did not generate transaction and is an ISIR Daily school 4 = School generated transaction and is an ISIR Request school 5 = School generated transaction, is an ISIR Request school, ISIR is a CPS Pushed ISIR 6 = CPS Pushed ISIR, school is an ISIR Daily school 7 = School did not generate transaction and is an ISIR Request school Parent's Marital Status 59 304 309 Modified year Date reference in valid content to: 190001 to 200512 Filler 274 1743 1759 Increased field length from 12 bytes to 17 bytes NSLDS Transaction 275 1760 1761 Number

Parent's Marital Status Date Filler NSLDS Transaction Number

274

1689

1694

275 276

1695 1707

1706 1708

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-22

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Database 277 1709 Results Flag NSLDS Flag 278 1710 NSLDS Pell 279 1711 Overpayment Flag NSLDS Pell Overpayment Contact NSLDS SEOG Overpayment Flag NSLDS SEOG Overpayment Contact NSLDS Perkins Overpayment Flag NSLDS Perkins Overpayment Contact NSLDS Defaulted Loan Flag NSLDS Discharged Loan Flag NSLDS Loan Satisfactory Repayment Flag Active Bankruptcy Flag NSLDS Aggregate Subsidized Outstanding Principal Balance NSLDS Aggregate Unsubsidized Outstanding Principal Balance NSLDS Aggregate Combined Outstanding Principal Balance 280 281 282 283 284 285 286 287 288 289 1712 1720 1721 1729 1730 1738 1739 1740 1741 1742 End 1709 1710 1711 1719 1720 1728 1729 1737 1738 1739 1740 1741 1747 Name NSLDS Database Results Flag Filler NSLDS Pell Overpayment Flag NSLDS Pell Overpayment Contact NSLDS SEOG Overpayment Flag NSLDS SEOG Overpayment Contact NSLDS Perkins Overpayment NSLDS Perkins Overpayment Contact NSLDS Defaulted Loan Flag NSLDS Discharged Loan Flag NSLDS Loan Satisfactory Payment Arrangement Flag Active Bankruptcy Flag NSLDS Aggregate Subsidized Outstanding Principal Balance NSLDS Aggregate Unsubsidized Outstanding Principal Balance NSLDS Aggregate Combined Outstanding Principal Balance 2004-2005 ISIR Field Data # Start End 276 1762 1762 277 278 279 280 281 282 283 284 285 286 287 288 1763 1764 1765 1773 1774 1782 1783 1791 1792 1793 1794 1795 1763 1764 1772 1773 1781 1782 1790 1791 1792 1793 1794 1800 S = Satisfactory Payment Arrangements S = Satisfactory Payment Arrangements Changes

S = Satisfactory Payment Arrangements

290

1748

1753

289

1801

1806

291

1754

1759

290

1807

1812

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-23

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Aggregate 292 1760 Consolidated Outstanding Principal Balance NSLDS Aggregate 293 1766 Subsidized Pending Disbursement NSLDS Aggregate 294 1772 Unsubsidized Pending Disbursement NSLDS Aggregate 295 1778 Combined Pending Disbursement NSLDS Aggregate 296 1784 Subsidized Total NSLDS Aggregate 297 1790 Unsubsidized Total NSLDS Aggregate 298 1796 Combined Total NSLDS Aggregate 299 1802 Consolidated Total NSLDS Perkins 300 1808 Principal Balance NSLDS Perkins 301 1814 Current Year Loan Amount NSLDS Defaulted 302 1820 Loan Change Flag NSLDS Discharged 303 1821 Loan Change Flag NSLDS Satisfactory 304 1822 Repayment Change Flag NSLDS Active 305 1823 Bankruptcy Change Flag NSLDS 306 1824 Overpayments Change Flag NSLDS Aggregate 307 1825 Loan Change Flag End 1765 Name NSLDS Unallocated Consolidated Outstanding Principal Balance NSLDS Aggregate Subsidized Pending Disbursement NSLDS Aggregate Unsubsidized Pending Disbursement 2004-2005 ISIR Field Data # Start End 291 1813 1818 Changes

1771 1777

292 293

1819 1825

1824 1830

1783 1789 1795 1801 1807 1813 1819 1820 1821 1822 1823 1824 1825

NSLDS Aggregate Combined Pending Disbursement NSLDS Aggregate Subsidized Total NSLDS Aggregate Unsubsidized Total NSLDS Aggregate Combined Total NSLDS Unallocated Consolidated Total NSLDS Perkins Principal Balance NSLDS Perkins Current Year Loan Amount NSLDS Defaulted Loan Change Flag NSLDS Discharged Loan Change Flag NSLDS Satisfactory Payment Arrangement Change Flag NSLDS Active Bankruptcy Change Flag NSLDS Overpayments Change Flag NSLDS Aggregate Loan Change Flag

294 295 296 297 298 299 300 301 302 303 304 305 306

1831 1837 1843 1849 1855 1861 1867 1873 1874 1875 1876 1877 1878

1836 1842 1848 1854 1860 1866 1872 1873 1874 1875 1876 1877 1878

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-24

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Perkins 308 1826 Loan Change Flag NSLDS Pell 309 1827 Payment Change Flag NSLDS Additional 310 1828 Pell Flag NSLDS Additional 311 1829 Loans Flag Direct Loan Master312 1830 Prom Note Flag Direct Loan Plus Master Prom Note Flag NSLDS Pell Sequence Number (1) NSLDS Pell Verification Flag (1) NSLDS Pell EFC (1) NSLDS Pell School Code (1) NSLDS Pell Transaction Number (1) NSLDS Pell Last Update Date (1) NSLDS Pell Scheduled Amount (1) NSLDS Pell Amount Paid to Date (1) NSLDS Pell Percent Scheduled Award Used (1) NSLDS Pell Award Amount (1) NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) 313 314 315 316 317 318 319 320 321 322 323 324 325 1831 1832 1834 1837 1843 1851 1853 1861 1867 1873 1878 1884 1886 End 1826 1827 1828 1829 1830 1831 1833 1836 1842 1850 1852 1860 1866 1872 1877 1883 1885 1888 Name NSLDS Perkins Loan Change Flag NSLDS Pell Payment Change Flag NSLDS Additional Pell Flag NSLDS Additional Loans Flag Direct Loan MasterProm Note Flag Direct Loan Plus Master Prom Note Flag NSLDS Pell Sequence Number (1) NSLDS Pell Verification Flag (1) NSLDS Pell EFC (1) NSLDS Pell School Code (1) NSLDS Pell Transaction Number (1) NSLDS Pell Last Update Date (1) NSLDS Pell Scheduled Amount (1) NSLDS Pell Amount Paid to Date (1) NSLDS Pell Percent Scheduled Award Used (1) NSLDS Pell Award Amount (1) NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) 2004-2005 ISIR Field Data # Start End 307 1879 1879 308 309 310 311 312 315 316 317 318 319 320 321 322 323 324 325 326 1880 1881 1882 1883 1884 1887 1889 1892 1898 1906 1908 1916 1922 1928 1933 1939 1941 1880 1881 1882 1883 1884 1888 1891 1897 1905 1907 1915 1921 1927 1932 1938 1940 1943 Deleted value U = Unavailable Deleted value U = Unavailable Changes

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-25

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Pell EFC (2) 326 1889 NSLDS Pell School 327 1895 Code (2) NSLDS Pell 328 1903 Transaction Number (2) NSLDS Pell Last 329 1905 Update Date (2) NSLDS Pell 330 1913 Scheduled Amount (2) NSLDS Pell Amount 331 1919 Paid to Date (2) NSLDS Pell Percent 332 1925 Scheduled Award Used (2) NSLDS Pell Award 333 1930 Amount (2) NSLDS Pell 334 1936 Sequence Number (3) NSLDS Pell 335 1938 Verification Flag (3) NSLDS Pell EFC (3) 336 1941 NSLDS Pell School 337 1947 Code (3) NSLDS Pell 338 1955 Transaction Number (3) NSLDS Pell Last 339 1957 Update Date (3) NSLDS Pell 340 1965 Scheduled Amount (3) NSLDS Pell Amount 341 1971 Paid to Date (3) NSLDS Pell Percent 342 1977 Scheduled Award Used (3) NSLDS Pell Award 343 1982 Amount (3) NSLDS Loan (1) 344 1988 Sequence Number End 1894 1902 1904 1912 1918 1924 1929 1935 1937 1940 1946 1954 1956 1964 1970 1976 1981 1987 1989 Name NSLDS Pell EFC (2) NSLDS Pell School Code (2) NSLDS Pell Transaction Number (2) NSLDS Pell Last Update Date (2) NSLDS Pell Scheduled Amount 2004-2005 ISIR Field Data # Start End 327 1944 1949 328 1950 1957 329 330 331 332 333 334 335 336 337 338 339 340 341 342 343 344 345 1958 1960 1968 1974 1980 1985 1991 1993 1996 2002 2010 2012 2020 2026 2032 2037 2043 1959 1967 1973 1979 1984 1990 1992 1995 2001 2009 2011 2019 2025 2031 2036 2042 2044 Changes

NSLDS Pell Amount Paid to Date (2) NSLDS Pell Percent Scheduled Award Used (2) NSLDS Pell Award Amount (2) NSLDS Pell Sequence Number (3) NSLDS Pell Verification Flag (3) NSLDS Pell EFC (3) NSLDS Pell School Code (3) NSLDS Pell Transaction Number (3) NSLDS Pell Last Update Date (3) NSLDS Pell Scheduled Amount (3) NSLDS Pell Amount Paid to Date (3) NSLDS Pell Percent Scheduled Award Used (3) NSLDS Pell Award Amount (3) NSLDS Loan (1) Sequence Number

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-26

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Loan (1) 345 1990 Type Code NSLDS Loan (1) 346 1991 Change Flag NSLDS Loan (1) 347 1992 Program Code NSLDS Loan (1) 348 1994 Net Amount NSLDS Loan (1) 349 2000 Current Status Code NSLDS Loan (1) 350 2002 Current Status Date NSLDS Loan (1) 351 2010 Aggregate Principal Balance NSLDS Loan (1) 352 2016 Aggregate Principal Balance Date NSLDS Loan (1) 353 2024 Begin Date NSLDS Loan (1) 354 2032 End Date NSLDS Loan (1) 355 2040 GA Code NSLDS Loan (1) 356 2043 Contact Type NSLDS Loan (1) 357 2046 School Code NSLDS Loan (1) 358 2054 Contact Code NSLDS Loan (1) 359 2062 Grade Level NSLDS Loan (1) 360 2065 Additional Unsubsidized Loan Flag NSLDS Loan (1) 361 2066 Capitalized Interest Flag NSLDS Loan (1) 362 2067 Amount of Last Disbursement End 1990 1991 1993 1999 2001 2009 2015 2023 2031 2039 2042 2045 2053 2061 2064 2065 2004-2005 ISIR Field Data Name # Start End NSLDS Loan (1) Type 346 2045 2045 Code NSLDS Loan (1) 347 2046 2046 Change Flag NSLDS Loan (1) 348 2047 2048 Program Code NSLDS Loan (1) Net 349 2049 2054 Amount NSLDS Loan (1) 350 2055 2056 Current Status Code NSLDS Loan (1) 351 2057 2064 Current Status Date NSLDS Loan (1) 352 2065 2070 Aggregate Principal Balance NSLDS Loan (1) 353 2071 2078 Aggregate Principal Balance Date NSLDS Loan (1) 354 2079 2086 Begin Date NSLDS Loan (1) End 355 2087 2094 Date NSLDS Loan (1) GA 356 2095 2097 Code NSLDS Loan (1) 357 2098 2100 Contact Type NSLDS Loan (1) 358 2101 2108 School Code NSLDS Loan (1) 359 2109 2116 Contact Code NSLDS Loan (1) 360 2117 2119 Grade Level NSLDS Loan (1) 361 2120 2120 Additional Unsubsidized Loan Flag NSLDS Loan (1) 362 2121 2121 Capitalized Interest Flag NSLDS Loan (1) 363 2122 2127 Amount of Last Disbursement Changes

2066 2072

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-27

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Loan (1) 363 2073 Date of Last Disbursement NSLDS Loan (2) 364 2081 Sequence Number NSLDS Loan (2) 365 2083 Type Code NSLDS Loan (2) 366 2084 Change Flag NSLDS Loan (2) 367 2085 Program Code NSLDS Loan (2) 368 2087 Net Amount NSLDS Loan (2) 369 2093 Current Status Code NSLDS Loan (2) 370 2095 Current Status Date NSLDS Loan (2) 371 2103 Aggregate Principal Balance NSLDS Loan (2) 372 2109 Aggregate Principal Balance Date NSLDS Loan (2) 373 2117 Begin Date NSLDS Loan (2) 374 2125 End Date NSLDS Loan (2) 375 2133 GA Code NSLDS Loan (2) 376 2136 Contact Type NSLDS Loan (2) 377 2139 School Code NSLDS Loan (2) 378 2147 Contact Code NSLDS Loan (2) 379 2155 Grade Level NSLDS Loan (2) 380 2158 Additional Unsubsidized Loan Flag End 2080 2082 2083 2084 2086 2092 2094 2102 2108 2116 2124 2132 2135 2138 2146 2154 2157 2158 2004-2005 ISIR Field Data Name # Start End NSLDS Loan (1) Date 364 2128 2135 of Last Disbursement NSLDS Loan (2) Sequence Number NSLDS Loan (2) Type Code NSLDS Loan (2) Change Flag NSLDS Loan (2) Program Code NSLDS Loan (2) Net Amount NSLDS Loan (2) Current Status Code NSLDS Loan (2) Current Status Date NSLDS Loan (2) Aggregate Principal Balance NSLDS Loan (2) Aggregate Principal Balance Date NSLDS Loan (2) Begin Date NSLDS Loan (2) End Date NSLDS Loan (2) GA Code NSLDS Loan (2) Contact Type NSLDS Loan (2) School Code NSLDS Loan (2) Contact Code NSLDS Loan (2) Grade Level NSLDS Loan (2) Additional Unsubsidized Loan Flag 365 366 367 368 369 370 371 372 373 374 375 376 377 378 379 380 381 2136 2138 2139 2140 2142 2148 2150 2158 2164 2172 2180 2188 2191 2194 2202 2210 2213 2137 2138 2139 2141 2147 2149 2157 2163 2171 2179 2187 2190 2193 2201 2209 2212 2213 Changes

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-28

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Loan (2) 381 2159 Capitalized Interest Flag NSLDS Loan (2) 382 2160 Amount of Last Disbursement NSLDS Loan (2) 383 2166 Date of Last Disbursement NSLDS Loan (3) 384 2174 Sequence Number NSLDS Loan (3) 385 2176 Type Code NSLDS Loan (3) 386 2177 Change Flag NSLDS Loan (3) 387 2178 Program Code NSLDS Loan (3) 388 2180 Net Amount NSLDS Loan (3) 389 2186 Current Status Code NSLDS Loan (3) 390 2188 Current Status Date NSLDS Loan (3) 391 2196 Aggregate Principal Balance NSLDS Loan (3) 392 2202 Aggregate Principal Balance Date NSLDS Loan (3) 393 2210 Begin Date NSLDS Loan (3) 394 2218 End Date NSLDS Loan (3) 395 2226 GA Code NSLDS Loan (3) 396 2229 Contact Type NSLDS Loan (3) 397 2232 School Code NSLDS Loan (3) 398 2240 Contact Code NSLDS Loan (3) 399 2248 Grade Level End 2159 2165 2173 2175 2176 2177 2179 2185 2187 2195 2201 2209 2217 2225 2228 2231 2239 2247 2250 2004-2005 ISIR Field Data Name # Start End NSLDS Loan (2) 382 2214 2214 Capitalized Interest Flag NSLDS Loan (2) 383 2215 2220 Amount of Last Disbursement NSLDS Loan (2) Date 384 2221 2228 of Last Disbursement NSLDS Loan (3) Sequence Number NSLDS Loan (3) Type Code NSLDS Loan (3) Change Flag NSLDS Loan (3) Program Code NSLDS Loan (3) Net Amount NSLDS Loan (3) Current Status Code NSLDS Loan (3) Current Status Date NSLDS Loan (3) Aggregate Principal Balance NSLDS Loan (3) Aggregate Principal Balance Date NSLDS Loan (3) Begin Date NSLDS Loan (3) End Date NSLDS Loan (3) GA Code NSLDS Loan (3) Contact Type NSLDS Loan (3) School Code NSLDS Loan (3) Contact Code NSLDS Loan (3) Grade Level 385 386 387 388 389 390 391 392 393 394 395 396 397 398 399 400 2229 2231 2232 2233 2235 2241 2243 2251 2257 2265 2273 2281 2284 2287 2295 2303 2230 2231 2232 2234 2240 2242 2250 2256 2264 2272 2280 2283 2286 2294 2302 2305 Changes

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-29

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Loan (3) 400 2251 Additional Unsubsidized Loan Flag NSLDS Loan (3) 401 2252 Capitalized Interest Flag NSLDS Loan (3) 402 2253 Amount of Last Disbursement NSLDS Loan (3) 403 2259 Date of Last Disbursement NSLDS Loan (4) 404 2267 Sequence Number NSLDS Loan (4) 405 2269 Type Code NSLDS Loan (4) 406 2270 Change Flag NSLDS Loan (4) 407 2271 Program Code NSLDS Loan (4) 408 2273 Net Amount NSLDS Loan (4) 409 2279 Current Status Code NSLDS Loan (4) 410 2281 Current Status Date NSLDS Loan (4) 411 2289 Aggregate Principal Balance NSLDS Loan (4) 412 2295 Aggregate Principal Balance Date NSLDS Loan (4) 413 2303 Begin Date NSLDS Loan (4) 414 2311 End Date NSLDS Loan (4) 415 2319 GA Code NSLDS Loan (4) 416 2322 Contact Type NSLDS Loan (4) 417 2325 School Code End 2251 2004-2005 ISIR Field Data Name # Start End NSLDS Loan (3) 401 2306 2306 Additional Unsubsidized Loan Flag NSLDS Loan (3) 402 2307 2307 Capitalized Interest Flag NSLDS Loan (3) 403 2308 2313 Amount of Last Disbursement NSLDS Loan (3) Date 404 2314 2321 of Last Disbursement NSLDS Loan (4) Sequence Number NSLDS Loan (4) Type Code NSLDS Loan (4) Change Flag NSLDS Loan (4) Program Code NSLDS Loan (4) Net Amount NSLDS Loan (4) Current Status Code NSLDS Loan (4) Current Status Date NSLDS Loan (4) Aggregate Principal Balance NSLDS Loan (4) Aggregate Principal Balance Date NSLDS Loan (4) Begin Date NSLDS Loan (4) End Date NSLDS Loan (4) GA Code NSLDS Loan (4) Contact Type NSLDS Loan (4) School Code 405 406 407 408 409 410 411 412 413 414 415 416 417 418 2322 2324 2325 2326 2328 2334 2336 2344 2350 2358 2366 2374 2377 2380 2323 2324 2325 2327 2333 2335 2343 2349 2357 2365 2373 2376 2379 2387 Changes

2252 2258 2266 2268 2269 2270 2272 2278 2280 2288 2294 2302 2310 2318 2321 2324 2332

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-30

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Loan (4) 418 2333 Contact Code NSLDS Loan (4) 419 2341 Grade Level NSLDS Loan (4) 420 2344 Additional Unsubsidized Loan Flag NSLDS Loan (4) 421 2345 Capitalized Interest Flag NSLDS Loan (4) 422 2346 Amount of Last Disbursement NSLDS Loan (4) 423 2352 Date of Last Disbursement NSLDS Loan (5) 424 2360 Sequence Number NSLDS Loan (5) 425 2362 Type Code NSLDS Loan (5) 426 2363 Change Flag NSLDS Loan (5) 427 2364 Program Code NSLDS Loan (5) 428 2366 Net Amount NSLDS Loan (5) 429 2372 Current Status Code NSLDS Loan (5) 430 2374 Current Status Date NSLDS Loan (5) 431 2382 Aggregate Principal Balance NSLDS Loan (5) 432 2388 Aggregate Principal Balance Date NSLDS Loan (5) 433 2396 Begin Date NSLDS Loan (5) 434 2404 End Date NSLDS Loan (5) 435 2412 GA Code End 2340 2343 2344 2004-2005 ISIR Field Data Name # Start End NSLDS Loan (4) 419 2388 2395 Contact Code NSLDS Loan (4) 420 2396 2398 Grade Level NSLDS Loan (4) 421 2399 2399 Additional Unsubsidized Loan Flag NSLDS Loan (4) 422 2400 2400 Capitalized Interest Flag NSLDS Loan (4) 423 2401 2406 Amount of Last Disbursement NSLDS Loan (4) Date 424 2407 2414 of Last Disbursement NSLDS Loan (5) Sequence Number NSLDS Loan (5) Type Code NSLDS Loan (5) Change Flag NSLDS Loan (5) Program Code NSLDS Loan (5) Net Amount NSLDS Loan (5) Current Status Code NSLDS Loan (5) Current Status Date NSLDS Loan (5) Aggregate Principal Balance NSLDS Loan (5) Aggregate Principal Balance Date NSLDS Loan (5) Begin Date NSLDS Loan (5) End Date NSLDS Loan (5) GA Code 425 426 427 428 429 430 431 432 433 434 435 436 2415 2417 2418 2419 2421 2427 2429 2437 2443 2451 2459 2467 2416 2417 2418 2420 2426 2428 2436 2442 2450 2458 2466 2469 Changes

2345 2351 2359 2361 2362 2363 2365 2371 2373 2381 2387 2395 2403 2411 2414

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-31

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Loan (5) 436 2415 Contact Type NSLDS Loan (5) 437 2418 School Code NSLDS Loan (5) 438 2426 Contact Code NSLDS Loan (5) 439 2434 Grade Level NSLDS Loan (5) 440 2437 Additional Unsubsidized Loan Flag NSLDS Loan (5) 441 2438 Capitalized Interest Flag NSLDS Loan (5) 442 2439 Amount of Last Disbursement NSLDS Loan (5) 443 2445 Date of Last Disbursement NSLDS Loan (6) 444 2453 Sequence Number NSLDS Loan (6) 445 2455 Type Code NSLDS Loan (6) 446 2456 Change Flag NSLDS Loan (6) 447 2457 Program Code NSLDS Loan (6) 448 2459 Net Amount NSLDS Loan (6) 449 2465 Current Status Code NSLDS Loan (6) 450 2467 Current Status Date NSLDS Loan (6) 451 2475 Aggregate Principal Balance NSLDS Loan (6) 452 2481 Aggregate Principal Balance Date NSLDS Loan (6) 453 2489 Begin Date End 2417 2425 2433 2436 2437 2004-2005 ISIR Field Data Name # Start End NSLDS Loan (5) 437 2470 2472 Contact Type NSLDS Loan (5) 438 2473 2480 School Code NSLDS Loan (5) 439 2481 2488 Contact Code NSLDS Loan (5) 440 2489 2491 Grade Level NSLDS Loan (5) 441 2492 2492 Additional Unsubsidized Loan Flag NSLDS Loan (5) 442 2493 2493 Capitalized Interest Flag NSLDS Loan (5) 443 2494 2499 Amount of Last Disbursement NSLDS Loan (5) Date 444 2500 2507 of Last Disbursement NSLDS Loan (6) Sequence Number NSLDS Loan (6) Type Code NSLDS Loan (6) Change Flag NSLDS Loan (6) Program Code NSLDS Loan (6) Net Amount NSLDS Loan (6) Current Status Code NSLDS Loan (6) Current Status Date NSLDS Loan (6) Aggregate Principal Balance NSLDS Loan (6) Aggregate Principal Balance Date NSLDS Loan (6) Begin Date 445 446 447 448 449 450 451 452 453 454 2508 2510 2511 2512 2514 2520 2522 2530 2536 2544 2509 2510 2511 2513 2519 2521 2529 2535 2543 2551 Changes

2438 2444 2452 2454 2455 2456 2458 2464 2466 2474 2480 2488 2496

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-32

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start NSLDS Loan (6) 454 2497 End Date NSLDS Loan (6) 455 2505 GA Code NSLDS Loan (6) 456 2508 Contact Type NSLDS Loan (6) 457 2511 School Code NSLDS Loan (6) 458 2519 Contact Code NSLDS Loan (6) 459 2527 Grade Level NSLDS Loan (6) 460 2530 Additional Unsubsidized Loan Flag NSLDS Loan (6) 461 2531 Capitalized Interest Flag NSLDS Loan (6) 462 2532 Amount of Last Disbursement NSLDS Loan (6) 463 2538 Date of Last Disbursement Filler 464 2546 End 2504 2507 2510 2518 2526 2529 2530 2004-2005 ISIR Field Data Name # Start End NSLDS Loan (6) End 455 2552 2559 Date NSLDS Loan (6) GA 456 2560 2562 Code NSLDS Loan (6) 457 2563 2565 Contact Type NSLDS Loan (6) 458 2566 2573 School Code NSLDS Loan (6) 459 2574 2581 Contact Code NSLDS Loan (6) 460 2582 2584 Grade Level NSLDS Loan (6) 461 2585 2585 Additional Unsubsidized Loan Flag NSLDS Loan (6) 462 2586 2586 Capitalized Interest Flag NSLDS Loan (6) 463 2587 2592 Amount of Last Disbursement NSLDS Loan (6) Date 464 2593 2600 of Last Disbursement Changes

2531 2537 2545 2560

Father’s/Stepfather’s First Name Initial Father’s/Stepfather’s Date of Birth

62 63

335 336

335 343

Mother’s/ Stepmother’s First Name Initial

66

369

369

Deleted Field Added Field Uppercase A to Z Blank Added Field Format is CCYYMMDD 19000101 to 19991231 Blank Added Field Uppercase A to Z Blank

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-33

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start End Name Mother’s/ Stepmother’s Date of Birth 2004-2005 ISIR Field Data # Start End Changes 67 370 377 Added Field Format is CCYYMMDD 19000101 to 19991231 Blank 123 561 561 Added Field 1 = Yes Blank = No 127 570 619 Added Field One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( )[]\,;: "@ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) hyphen, underscore, and period cannot be first, last, or adjacent to a period

Reject Override G Parent’s E-mail Address

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-34

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start End 2004-2005 ISIR Field Data # Start End Changes 135 669 669 Added Field 1 = Student’s Mailing address corrected 2 = Student’s Email address corrected 3 = Parent’s E-Mail address corrected 4 = More than one of the above corrected Blank = No change CPS Pushed ISIR 138 672 672 Added Field Flag Y = Transaction automatically sent to school Blank = Transaction not sent to school SAR C Change Flag 139 673 673 Added Field 1 = SAR C flag has changed Blank = No change to flag Filler 257 1617 1625 Added Field For ED Use Only Father’s/Stepfather’s 258 1626 1626 Added Field SSN Match Flag 1 = No match on SSN 2 = SSN and name match, no match on DOB 3 = SSN match, no match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA Filler 259 1627 1635 Added Field For ED Use Only Name Address Only Change Flag

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-35

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start End Name Mother’s/ Stepmother’s SSN Match Flag 2004-2005 ISIR Field Data # Start End Changes 260 1636 1636 Added Field 1 = No match on SSN 2 = SSN and name match, no match on DOB 3 = SSN match, no match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA 264 1640 1647 Added Field For ED Use Only

Filler

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-36

2004-2005 ISIR Cross-Reference (Continued)
2003-2004 ISIR Field Data Name # Start End 2004-2005 ISIR Field Data Name # Start End Changes Electronic Transaction 270 1731 1731 Blank = no Indicator (ETI) flag destination code, school not participating, or school is an ISIR Request school 0 = School generated transaction and is an ISIR Daily school 1 = School did not generate transaction and is an ISIR Daily school 4 = School generated transaction and is an ISIR Request school 5 = School generated transaction, is an ISIR Request school, ISIR is a CPS Pushed ISIR 6 = CPS Pushed ISIR, school is an ISIR Daily school 7 = School did not generate transaction and is an ISIR Request school Subsidized Loan Limit 313 1885 1885 Added Field Flag C = Close to limit E = Exceeded limit N = No problem Combined Loan Limit 314 1886 1886 Added Field Flag C = Close to limit E = Exceeded limit N = No problem

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-37

Table of Reject Codes and How to Respond to Each
*These Alpha reject codes are the same as the Reject Override Codes.

Reject Code
*A *B *C

Reject Reason

Action

Comment Code
069 072 154, 155

*G

*N

P R S T *W

Date of birth year equals 1900 through 1929. Verify (re-enter the same value) or correct the Date of Birth. Independent student and date of birth equals Verify (re-enter the same value) or correct the Date 09/01/88 or greater, and date of birth is not of Birth. equal to or greater than current year. Taxes paid is greater than zero and greater Verify (re-enter the same value) or correct Taxes than or equal to a fixed percentage of the paid. AGI, but not equal to or greater than AGI. (Parent or Independent Student) Taxes paid is greater than zero, and greater Verify (re-enter the same value) or correct Taxes than or equal to a fixed percentage of the paid. AGI, but not equal to or greater than AGI. (Dependent Student) Missing first or last name. Correct the student's last name or first name or verify (re-enter the same value) a blank first or last name field if the student actually has only one name. Invalid SSN range. Verify (re-enter the same value) or correct the student's current SSN. Student’s Social Security Match but no date Verify (re-enter the same value) or correct the of birth match. student's date of birth. Father’s Social Security Match but no date of Verify (re-enter the same value) or correct the birth match. Father's date of birth. Mother’s Social Security Match but no date Verify (re-enter the same value) or correct the of birth match. Mother's date of birth. Unusually high number of family members. If the student is dependent, verify (re-enter the same value) or correct Parents’ Number of Family Members. If the student is independent, verify (re-enter the same value) or correct Student’s Number of Family Members.

153

080

023 060 016 017 178, 179

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-38

Table of Reject Codes and How to Respond to Each (Continued)
Reject Code
1

Reject Reason

Action

Comment Code

2

Simplified needs test is not met and all asset If the student is dependent, provide the following: 150, 151 data are blank. Parents’ Cash, Savings, and Checking; Parents’ Real Estate/Investment Net Worth and Parents’ Business/Investment Farm Net Worth. If the student is independent, provide the following: Student’s Cash, Savings and Checking; Student’s Real Estate/Investment Net Worth and Student’s Business/Investment Farm Net Worth. Incomplete FAFSA or Renewal FAFSA. If the student is dependent, provide Parents’ Taxed 129, 130 and Untaxed Income. If the student is independent, provide Student and Spouse (if married) Taxed and Untaxed Income. Missing or invalid Date of Birth. Correct the Date of Birth. Father’s Social Security Number was not Correct the SSN, name, and/or Date of Birth for matched with the Social Security mother and/or father to achieve a full match for at Administration. least one parent. Mother’s Social Security Number was not Correct the SSN, name, and/or Date of Birth for matched with the Social Security mother and/or father to achieve a full match for at Administration. least one parent. SSN match with Date of Death. Contact the Social Security Administration to fix the error at SSA. Then re-enter name or Date of Birth and submit as a correction for an updated SSA Match. Dependent student and one of SSN, last Correct the SSN, name and/or Date of Birth for name, and Date of Birth are missing for both mother and/or father to achieve a full match for at parents. least one parent. Missing marital status and number of family If the student is dependent, review and correct members. Parents' Marital Status and Parents' Number of Family Members. If the student is independent, review and correct Student's Marital Status and Student's Number of Family Members.

5 6 7 8

018 011 012 145

9 10

049 168, 169

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-39

Table of Reject Codes and How to Respond to Each (Continued)
Reject Code
11

Reject Reason
Marital Status inconsistent with reported incomes.

Action
If the student is dependent, review and correct Parents' Marital Status plus Father's/Stepfather’s Income From Work and Mother's/Stepmother’s Income From Work. If the student is independent, review and correct Student's Marital Status plus Student's Income Earned From Work and Spouse's Income Earned From Work. Correct Taxes paid or AGI.

Comment Code
089, 099

12 13

14

15

16

17 18

19

Provide the following: Student's Last Name and/or Student's First Name, or verify a blank first or last name field if the student actually has only one name. Missing student signature on paper FAFSA Signature correction must be made on a printed or SAR. Student Aid Report certification page and resubmitted to the FAFSA Processor or may be corrected electronically. Missing parent signature on FAFSA or SAR. Signature correction must be made on a printed Student Aid Report certification page and resubmitted to the FAFSA Processor or may be corrected electronically. Missing student signature on Web Signature correction must be made on a printed application. Student Aid Report certification page and resubmitted to the FAFSA Processor or corrected electronically. Citizenship status left blank and SSA did not Provide the citizenship status with the alien verify citizenship status or applicant reported registration number if appropriate. not a citizen or eligible non-citizen. SSN not on Social Security Administration’s Correct the Social Security Number. If the SSN is database. already correct, contact the Social Security Administration to fix the error in their records. Then re-enter SSN and submit as a correction for an updated SSA Match. An EFC cannot be calculated because the Student needs to call 202-377-3243 to resolve Department of Education has placed a ‘hold’ comment 009. on the student.

Taxes paid is greater than zero and equal to or greater than AGI. Missing Name.

111, 114, 152 082

160

108

110

068 024, 062

009

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-40

Record and Transmission Error Messages
Error Code
01 02 03 04 05 06

Error Message
EDE School Number Invalid Invalid Record Type Not Found on Database School Code Not On Record DRN Number Missing or Invalid School Code Already on Record

Error Resolution and/or Description
Federal School Code indicated is not participating in EDE. Check the code for validity. Invalid Record Source/Type. SSN and Name ID are invalid or do not match record on database. Requesting institution is not listed on database record and is not included in the correction record Requesting school is not listed on database record and is included in the correction record with the applicant’s incorrect DRN. The only correction being made is to your Federal School Code, which is already listed on this record. If nothing else needs to be corrected you do not need to send this record again. If you have other corrections to this record, make them and send the record again without your school code. Blank or invalid transaction number. Transaction number equals 99 and Federal School Code and DRN are not included on correction record. Transaction number is greater than 30. Call the regional office of the Department of Education for instructions. FAFSA or Renewal FAFSA with the same SSN and Name ID is already on file on the CPS match record on database. Out of range or invalid value in data field. Review the valid field content in this technical reference, and compare it to the data you submitted to the CPS. Incorrect field number or missing field number. Verify that field number used was valid on your record. Process year not equal to 5.

07 08 09 10 11

Invalid Transaction Number Trans 99 Requires DRN and School Code Too Many Transactions Previous Application Already on CPS Database (Various messages; invalid data displayed on error file) (No message) Corr Yr not 5

12 13

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-41

Record and Transmission Error Messages (Continued)
Error Code
14 15 16 17 18

Error Message
Data Type Does Not Match Message Class Invalid EDE School Number School Code Not Serviced by Destination Invalid Destination Number Invalid Message Class

Error Resolution and/or Description
Data Type Does Not Match Message Class, verify that the data in the file is being sent in the correct message class School not participating School not valid for destination point Destination invalid or not participating Invalid Message Class

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-42

Assumption Overrides
Assumption Made Assumption When Override Flag Override Is Not Present
1

Results Of Setting Override Before Sending Data Triggering Assumption

Situation

2

3

4

5

The Parents’ Number of Family Members does not equal the number in college. The Parents’ Number of college students in the household equals 7 or more. Parents' AGI assumed Allow parents' AGI to be Parents' AGI is blank or zero. Tax equal to the sum of the zero if blank or zero is return status is filed, will file, or father's/stepfather’s and entered. blank. Father's/Stepfather’s income mother's/stepmother’s from work or mother's/Stepmother’s income earned from work. income from work is positive or negative. Student's number in college Allow number of family The independent Student's Number of assumed to be 1. members to be equal to the Family Members equals 3 or more. number in college when they The Number of College Students in are equal and greater than 2. Household is the same value. Student's AGI assumed to Allow Student's AGI to be The Student's AGI is blank or zero. be equal to the sum of the zero if blank is entered. Tax return status is filed, will file, or student's and spouse's blank. Student's income from work income earned from work. or spouse's income from work is positive or negative. Parents' income from Allow Parents' income from Parents’ Calculated 2003 Tax Status Worksheet C assumed to be Worksheet C to be greater equals filed. Income from Worksheet zero. than zero and greater than a C is greater than a fixed percentage of fixed percentage of the Parents' AGI plus Parents’ Total from parents' total income. Worksheet A plus Worksheet B. Parents’ Calculated 2003 Tax Status equals non-tax filer. Income from Worksheet C is greater than a fixed percentage of Father's/Stepfather’s Income From Work, Mother's/Stepmother’s Income From Work, and Parents’ Total from Worksheet A plus Worksheet B.

Parents’ number in college Allow number in college to assumed to be 1. be greater than 6.

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-43

Assumption Overrides (Continued)
Assumption Made Assumption When Override Flag Override Is Not Present
6

Results Of Setting Override Before Sending Data Triggering Assumption

Situation
Students Calculated 2003 Tax Status equals filed. Income from Worksheet C is greater or equal to Student's AGI, and Student’s Total from Worksheet A plus Worksheet B. Students Calculated 2003 Tax Status equals non-filer. Income from Worksheet C is greater than or equal to Student's Income Earned From Work, Spouse's Income From Work, and Student’s Total from Worksheet A plus Worksheet B.

Student's income from Allow Student's income Worksheet C assumed to be from Worksheet C to be zero. greater than zero, and equal or greater than student's total income.

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-44

Field Name and Position Cross-References
SAR Field Name
Student’s Last Name Student’s First Name Middle Initial Permanent Mailing Address Student’s Permanent City Student’s Permanent State Student’s Permanent Zip Code Student’s Current Social Security Number Student’s Date of Birth Student’s Permanent Phone Number

SAR Field #
001 002 003 004

ISIR Start Position
15 31 43 44

ISIR End Position
30 42 43 78

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1457 1458 1459 1460 1217 1218 1219 1220 1337 1338 1339 1340

FAFSA Field Name
Last Name First Name Middle Initial Number and Number and Street (Include Apt. Number) City (and country if not U.S.) State Zip Code Your Social Security Number Your date of birth Your permanent telephone number

FAFSA #
1 2 3 4

005 006 007 008

79 95 97 642

94 96 101 650

1461 1462 1463 1464

1221 1222 1223 1224

1341 1342 1343 1344

5 6 7 8

009 010

102 110

109 119

1465 1466

1225 1226

1345 1346

9 10

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-45

Field Name and Position Cross-References (Continued)
SAR Field Name
Student’s Driver’s License Number Student’s Driver’s License State Code Student’s Email Address Student’s Citizenship Status Student’s Alien Registration Number Student’s Marital Status Student’s Marital Status Date

SAR Field #
011

ISIR Start Position
120

ISIR End Position
139

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1467 1227 1347

FAFSA Field Name
Your Driver’s License Number State

FAFSA #
11

012

140

141

1468

1228

1348

12

013 014 015

142 192 193

191 192 201

1469 1470 1471

1229 1230 1231

1349 1350 1351

Your e-mail address Are you a U.S. Citizen? Alien Registration Number What is your marital status as of today? Month and year you were married, separated, divorced, or widowed What is your state of legal residence? Did you become a legal resident of this state before January 1, 1999?

13 14 15

016 017

202 203

202 208

1472 1473

1232 1233

1352 1353

16 17

Student’s State of Legal Residence Student Legal Resident Before 01-011999?

018 019

209 211

210 211

1474 1475

1234 1235

1354 1355

18 19

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-46

Field Name and Position Cross-References (Continued)
SAR Field Name
Student’s Legal Residence Date

SAR Field #
020

ISIR Start Position
212

ISIR End Position
217

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1476 1236 1356

FAFSA Field Name
If the answer to question 19 is “No” give month and year you became a legal resident. Are you male? (Most male students must register with Selective Service to get federal aid.) If you are male (ages 1825) and not registered, answer "Yes" and Selective Service will register you. What degree or certificate will you be working on during 20042005? What will be your grade level when you begin the 2004-2005 school year?

FAFSA #
20

Are You Male?

021

218

218

1477

1237

1357

21

Do you want Selective Service to register you?

022

219

219

1478

1238

1358

22

Degree/ Certificate

023

220

220

1479

1239

1359

23

Grade Level in College

024

221

221

1480

1240

1360

24

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-47

Field Name and Position Cross-References (Continued)
SAR Field Name
HS Diploma or GED Received?

SAR Field #
025

ISIR Start Position
222

ISIR End Position
222

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1481 1241 1361

FAFSA Field Name
Will you have a high school diploma or GED before you begin the 2004-2005 school year? Will you have your first bachelor’s degree before July 1, 2004? In addition to grants, are you interested in student loans (which you must pay back)? In addition to grants, are you interested in “work-study” (which you earn through work)? Highest school your father completed Highest school your mother completed

FAFSA #
25

First Bachelor’s Degree By 0701-2004? Interested in Student Loans?

026

223

223

1482

1242

1362

26

027

224

224

1483

1243

1363

27

Interested in Work-Study?

028

225

225

1484

1244

1364

28

Father’s Highest Grade Level Completed Mother’s Highest Grade Level Completed

029

226

226

1485

1245

1365

29

030

227

227

1486

1246

1366

30

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-48

Field Name and Position Cross-References (Continued)
SAR Field Name
Drug Conviction Affecting Eligibility

SAR Field #
031

ISIR Start Position
228

ISIR End Position
228

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1487 1247 1367

FAFSA Field Name
Do not leave this question blank. Have you ever been convicted of possessing or selling illegal drugs? If you have, answer “Yes,” complete and submit this application, and we will send you a worksheet in the mail for you to determine if your conviction affects your eligibility for aid. For 2003, have you (the student) completed your IRS income tax return or another tax return listed in question 33? What income tax return did you file or will you file for 2003?

FAFSA #
31

Student’s Tax Return Completed?

032

229

229

1488

1248

1368

32

Student’s Type of 2003 Tax Form Used?

033

230

230

1489

1249

1369

33

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-49

Field Name and Position Cross-References (Continued)
SAR Field Name
Student Eligible to file 1040A or 1040EZ?

SAR Field #
034

ISIR Start Position
231

ISIR End Position
231

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1490 1250 1370

FAFSA Field Name
If you have filed or will file a 1040, were you eligible to file a 1040A or 1040EZ? What was your (and spouse’s) adjusted gross income for 2003? Enter the total amount of your (and spouse’s) income tax for 2003. Enter your (and spouse’s) exemptions for 2003. How much did you earn from working (wages, salaries, tips, etc.) in 2003? How much did your spouse earn from working (wages, salaries, tips, etc.) in 2003? Worksheet A

FAFSA #
34

Student’s Adjusted Gross Income from IRS form Student’s U.S. Income Tax Paid

035

232

237

1491

1251

1371

35

036

238

242

1492

1252

1372

36

Student’s Exemptions Claimed Student’s Income Earned from Work Spouse’s Income Earned from Work

037

243

244

1493

1253

1373

37

038

245

250

1494

1254

1374

38

039

251

256

1495

1255

1375

39

Student’s Total Amount from Worksheet A

040

257

261

1496

1256

1376

40

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-50

Field Name and Position Cross-References (Continued)
SAR Field Name
Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Cash, Savings, and Checking

SAR Field #
041

ISIR Start Position
262

ISIR End Position
266

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1497 1257 1377

FAFSA Field Name
Worksheet B

FAFSA #
41

042

267

271

1498

1258

1378

Worksheet C

42

043

272

277

1499

1259

1379

Student’s Investment Net Worth

044

278

283

1500

1260

1380

Student’s Business and/or Investment Farm Net Worth

045

284

289

1501

1261

1381

As of today, what is your (and spouse’s) total current balance of cash, savings, and checking accounts? As of today, what is the net worth of your (and spouse’s) investments, including real estate (not your home)? As of today, what is the net worth of your (and spouse’s) current businesses and/or investment farms?

43

44

45

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-51

Field Name and Position Cross-References (Continued)
SAR Field Name
No. of Months Veterans Education Benefits Received

SAR Field #
046

ISIR Start Position
290

ISIR End Position
291

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1502 1262 1382

FAFSA Field Name
If you receive veterans' education benefits, for how many months from July 1, 2004 through June 30, 2005 will you receive these benefits? And what amount will you receive per month? Were you born before January 1, 1981? At the beginning of 2004-2005 school year, will you be working on a master's or doctorate program (such as an MA, MBA, MD, JD, PhD. EdD, or graduate certificate, etc.)?

FAFSA #
46

Monthly Veterans Education Benefits Born Before 01-01-1981? Working on a Master’s or Doctorate Program?

047

292

295

1503

1263

1383

47

048

296

296

1504

1264

1384

48

049

297

297

1505

1265

1385

49

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-52

Field Name and Position Cross-References (Continued)
SAR Field Name
Is Student Married?

SAR Field #
050

ISIR Start Position
298

ISIR End Position
298

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1506 1266 1386

FAFSA Field Name
As of today, are you married? (Answer "Yes" if you are separated but not divorced.) Do you have children who receive more than half of their support from you? Do you have dependents (other than your children or spouse) who live with you and who receive more than half of their support from you, now and through June 30, 2005? Are both of your parents deceased, or are you or were you (until age 18) a ward/ dependent of the court?

FAFSA #
50

Have Children you support?

051

299

299

1507

1267

1387

51

Have Legal Dependents Other than Children or Spouse?

052

300

300

1508

1268

1388

52

Orphan or Ward of Court?

053

301

301

1509

1269

1389

53

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-53

Field Name and Position Cross-References (Continued)
SAR Field Name
Veteran of U.S. Armed Forces? Parent’s Marital Status Parent's Marital Status Date

SAR Field #
054

ISIR Start Position
302

ISIR End Position
302

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1510 1270 1390

FAFSA Field Name
Are you a veteran of the U.S. Armed Forces? What is your parents’ marital status as of today? Month and year they were married, separated, divorced, or widowed Father’s/ Stepfather’s Social Security Number Father’s/ Stepfather’s Last Name, and First Initial

FAFSA #
54

055

303

303

1511

1271

1391

55

056

304

309

1512

1272

1392

56

Father’s/ Stepfather’s Social Security Number Father’s/ Stepfather’s Last Name Father’s/ Stepfather’s First Name Initial Father’s/ Stepfather’s Date of Birth Mother’s/ Stepmother’s Social Security Number Mother’s/ Stepmother’s Last Name

057

310

318

1513

1273

1393

57

058

319

334

1514

1274

1394

58

059

335

335

1515

1275

1395

59

060 061

336 344

343 352

1516 1517

1276 1277

1396 1397

062

353

368

1518

1278

1398

Father’s/ Stepfather’s Date of Birth Mother’s/ Stepmother’s Social Security Number Mother’s/ Stepmother’s Last Name, and

60 61

62

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-54

Field Name and Position Cross-References (Continued)
SAR Field Name
Mother’s/Step mother’s First Name Initial Mother’s/Step mother’s Date of Birth Parents’ Number of Family Members Parents’ Number in College (Parents’ excluded)

SAR Field #
063 064 065

ISIR Start Position
369 370 378

ISIR End Position
369 377 379

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1519 1520 1521 1279 1280 1281 1399 1400 1401

FAFSA Field Name
First Initial Mother’s/ Stepmother’s Date of Birth Go to Page 7 to determine how many people are in your parents’ household. Go to Page 7 to determine how many in question 65 (exclude your parents) will be college students between July 1, 2004 and June 30, 2005. What is your parents’ state of legal residence? Did your parents become legal residents of this state before January 1, 1999?

FAFSA #
63 64 65

066

380

380

1522

1282

1402

66

Parents’ State of Legal Residence Parents Legal Residents before 01-011999?

067

381

382

1523

1283

1403

67

068

383

383

1524

1284

1404

68

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-55

Field Name and Position Cross-References (Continued)
SAR Field Name
Parents’ Legal Residence Date

SAR Field #
069

ISIR Start Position
384

ISIR End Position
389

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1525 1285 1405

FAFSA Field Name
If the answer to question 68 is “No” give month and year legal residency began for the parent who has lived in the state the longest. For 2003, have your parents completed their IRS income tax return or another tax return listed in question 71? What income tax return did your parents file or will they file for 2003? If your parents have filed or will file a 1040, were they eligible to file a 1040A or 1040EZ? What was your parents’ adjusted gross income for 2003?

FAFSA #
69

Parents’ Tax Return Completed?

070

390

390

1526

1286

1406

70

Parents’ Type of 2003 Tax Form Used?

071

391

391

1527

1287

1407

71

Parents’ Eligible to file 1040A or 1040EZ?

072

392

392

1528

1288

1408

72

Parents’ Adjusted Gross Income from IRS form

073

393

398

1529

1289

1409

73

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-56

Field Name and Position Cross-References (Continued)
SAR Field Name
Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/Stepf ather’s Income Earned from Work

SAR Field #
074

ISIR Start Position
399

ISIR End Position
404

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1530 1290 1410

FAFSA Field Name
Enter the total amount of your parents’ income tax for 2003. Enter your parents’ exemptions for 2003. How much did your father/ stepfather earn from working (wages, salaries, tips, etc.) in 2003? How much did your mother/ stepmother earn from working (wages, salaries, tips, etc.) in 2003? Worksheet A Worksheet B Worksheet C

FAFSA #
74

075

405

406

1531

1291

1411

75

076

407

412

1532

1292

1412

76

Mother’s/Step mother’s Income Earned from Work

077

413

418

1533

1293

1413

77

Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B Parents’ Total Amount from Worksheet C

078 079 080

419 424 429

423 428 433

1534 1535 1536

1294 1295 1296

1414 1415 1416

78 79 80

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-57

Field Name and Position Cross-References (Continued)
SAR Field Name
Parents’ Cash, Savings, and Checking

SAR Field #
081

ISIR Start Position
434

ISIR End Position
439

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1537 1297 1417

FAFSA Field Name
As of today, what is your parents’ total current balance of cash, savings, and checking accounts? As of today, what is the net worth of your parents’ investments, including real estate (not your home)? As of today, what is the net worth of your parents’ current businesses and/or investment farms? Go to page 7 to determine how many people are in your (and your spouse’s) household.

FAFSA #
81

Parents’ Investment Net Worth

082

440

445

1538

1298

1418

82

Parents’ Business and/or Investment Farm Net Worth

083

446

451

1539

1299

1419

83

Student’s Number of Family Members

084

452

453

1540

1300

1420

84

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-58

Field Name and Position Cross-References (Continued)
SAR Field Name
Student’s Number in College

SAR Field #
085

ISIR Start Position
454

ISIR End Position
454

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1541 1301 1421

FAFSA Field Name
Go to page 7 to determine how many in question 84 will be college students, attending at least half time between July 1, 2004, and June 30, 2005. 1st Federal School Code or Name of College, Address and City, State Housing plans

FAFSA #
85

Federal School Code #1

086

455

460

1542

1302

1422

86

Federal School Code #1 Housing Plans Federal School Code #2

087

461

461

1543

1303

1423

87

088

462

467

1544

1304

1424

Federal School Code #2 Housing Plans Federal School Code #3

089

468

468

1545

1305

1425

2nd Federal School Code or Name of College, Address and City, State Housing plans

88

89

090

469

474

1546

1306

1426

3rd Federal School Code or Name of College, Address and City, State

90

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-59

Field Name and Position Cross-References (Continued)
SAR Field Name
Federal School Code #3 Housing Plans Federal School Code #4

SAR Field #
091

ISIR Start Position
475

ISIR End Position
475

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1547 1307 1427

FAFSA Field Name
Housing plans

FAFSA #
91

092

476

481

1548

1308

1428

Federal School Code #4 Housing Plans Federal School Code #5

093

482

482

1549

1309

1429

4th Federal School Code or Name of College, Address and City, State Housing plans

92

93

094

483

488

1550

1310

1430

Federal School Code #5 Housing Plans Federal School Code #6

095

489

489

1551

1311

1431

5th Federal School Code or Name of College, Address and City, State Housing plans

94

95

096

490

495

1552

1312

1432

Federal School Code #6 Housing Plans Enrollment Status

097

496

496

1553

1313

1433

6th Federal School Code or Name of College, Address and City, State Housing plans

96

97

098

497

497

1554

1314

1434

For the 20042005 academic year, please mark whether you will be:

98

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-60

Field Name and Position Cross-References (Continued)
SAR Field Name
Date Application Completed Signed By Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature Parent’s Email Address Dependency Override Indicator Student Last Name/SSN Change Flag Data Request Number (DRN) FAA Federal School Code (NOT ON SAR) FAA Adjustment (NOT ON SAR)

SAR Field #
099 100 101

ISIR Start Position
498 506 507

ISIR End Position
505 506 515

FAFSA Data Correction Highlight Verify Flag Flag Flag Position Position Position
1555 1556 1557 1315 1316 1317 1435 1436 1437

FAFSA Field Name
Date this form was completed Student and Parent Signatures Preparer’s Social Security Number Employer ID number Preparer’s signature and date (NOT ON FAFSA) D/O (NOT ON FAFSA) (NOT ON FAFSA) Federal School Code (NOT ON FAFSA)

FAFSA #
99 100 101

102

516

524

1558

1318

1438

102

103 104 106 112 113 N/A

525 570 526 671 654 527

525 619 526 671 657 532

1559 1560 1562 1568 No Flag No Flag

1319 1320 1322 1328 No Flag No Flag

1439 1440 1442 1448 No Flag No Flag

103 N/A N/A N/A N/A N/A

107

658

658

No Flag

No Flag

No Flag

N/A

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-61

NSLDS Loan Program Codes
Program Code
CL D1 D2 D4 D5 D6 D7 DU EU FI IC NU PL PU RF SF SL SN SU FFEL Consolidated Direct Stafford Subsidized Direct Stafford Unsubsidized Direct PLUS Direct Consolidated Unsubsidized Direct Consolidated Subsidized Direct PLUS Consolidated National Defense Student Loan Perkins Expanded Lending Option Federal Insured Student Loan (FISL) Income Contingent Loan (ICL) National Direct Student Loan (NDSL) FFEL PLUS Federal Perkins FFEL Refinanced FFEL Stafford Subsidized Supplemental Loan (SLS) FFEL Stafford Non-Subsidized FFEL Stafford Unsubsidized

Message

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-62

NSLDS Loan Current Status Codes
Status Code
AL BC BK CA CS DA DB DC DD DE DF DI DK DL DN DO DP DR DS DT DU DW DX DZ FB FC IA ID IG

Status Message
Abandoned Loan No Prior Default, Bankruptcy Claim, Discharged (For FFELP, only includes Chapter 13 bankruptcies.) No Prior Default, Bankruptcy Claim, Active (For FFELP, only includes Chapter 13 bankruptcies.) Cancelled (For Perkins, means = Loan Reversal.) Closed School Discharge Deferred Defaulted, then Bankrupt, Active. (For FFELP, only includes Chapter 13 bankruptcies.) Defaulted, Compromise Defaulted, Then Died Death Defaulted, Unresolved Disability Defaulted, Then Bankrupt, Discharged. (For FFELP, only includes Chapter 13 bankruptcies.) Defaulted, in Litigation Defaulted, Then Paid in Full Through Consolidation Loan Defaulted, Then Bankrupt, Active, Other. (For FFELP, only includes Chapter 13 bankruptcies.) Defaulted, Then Paid in Full Defaulted Loan Included in Roll-up Loan Defaulted, Then Disabled Defaulted, Collection Terminated Defaulted, Unresolved Defaulted, Write-Off Defaulted, Satisfactory Arrangements, and Six Consecutive Payments Defaulted, Six Consecutive Payments, Then Missed Payment Forbearance False Certification Discharge Loan Originated In School or Grace Period In Grace Period

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-63

NSLDS Loan Current Status Codes (Continued)
Status Code
IM IP OD PC PF PM PN RF RP UA UB UC UD UI XD

Status Message
In Military Grace In Post-Deferment Grace (Perkins only) Defaulted, Then Bankrupt, Discharged, Other. (For FFELP, only includes Chapter 7, 11, and 12 bankruptcies.) Paid in Full Through Consolidation Loan Paid in Full Presumed Paid in Full Non-defaulted, Paid in Full Through Consolidation Loan Refinanced In Repayment Temporarily Uninsured – No Default Claim Requested Temporarily Uninsured – Default Claim Denied Permanently Uninsured/Unreinsured – No Default Claim Requested (For Perkins, non-defaulted loan purchased by School) Permanently Uninsured/Unreinsured – Default Claim Denied (For Perkins, defaulted loan purchased by School Uninsured/Unreinsured Defaulted, Satisfactory Arrangements, and Six Consecutive Payments

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-64

State/Country/Jurisdiction Codes
State/Country/Jurisdiction
Alabama Alaska American Samoa Arizona Arkansas California Canada Colorado Connecticut Delaware District of Columbia Federated States of Micronesia Florida Foreign Country (other than Canada or Mexico) Georgia Guam Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Marshall Islands Maryland Massachusetts Mexico Michigan Military Location Code AA Military Location Code AE Military Location Code AP

Code
AL AK AS AZ AR CA CN CO CT DE DC FM FL FC* GA GU HI ID IL IN IA KS KY LA ME MH MD MA MX MI AA** AE** AP**

State/Country/Jurisdiction
Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Northern Mariana Islands Ohio Oklahoma Oregon Pennsylvania Puerto Rico Republic of Palau Rhode Island South Carolina South Dakota Tennessee Texas U.S. Virgin Islands Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming

Code
MN MS MO MT NE NV NH NJ NM NY NC ND MP OH OK OR PA PR PW RI SC SD TN TX VI UT VT VA WA WV WI WY

* = Code of FC and a zip code of 00000 identify foreign countries (other than Canada and Mexico). ** = Code used for a student’s mailing state only, not valid for state of legal residence or driver's license state.

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-65

Correction Data Entry Specifications
SAR Field Justify/ # Length Signed
001 16 Left

Field Name/Description
Student’s Last Name If non-blank, first character must be a letter. Second character must be nonnumeric.

Valid Field Content
0 to 9 Uppercase A to Z Space(s) . (period) ’(apostrophe) - (dash) 0 to 9 Uppercase A to Z Space(s) . (period) ’ (apostrophe) - (dash) Uppercase A to Z 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s)

* = Correct to Blank
Y

002

12

Left

Student’s First Name If non-blank, first character must be a letter.

Y

003 004

1 35

Left Left

Middle Initial Permanent Mailing Address If non-blank, first character cannot be blank.

Y Y

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-66

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
005 16 Left

Field Name/Description
Student’s Permanent City If non-blank, first character cannot be blank.

Valid Field Content
0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z Must use a valid postal code; see State/ Country/ Jurisdiction Table in this section. 00000 to 99999 Must be 00000 if Student’s Permanent State is CN, MX or FC 001010001 to 999999999 0 to 9 Format is CCYYMMDD 19000101 to 19991231 0000000000 to 9999999999 0 to 9 Uppercase A to Z Embedded space(s) - (dash) * (asterisk) Entire field cannot consist of all numbers or all asterisks Valid two letter postal code See State/Country/Jurisdiction Table in this section.

* = Correct to Blank
N

006

2

Left

Student’s Permanent State

N

007 008 009 010 011

5 9 8 10 20

Right Right Left Right Left

Student’s Permanent Zip Code Student’s Current Social Security Number Student’s Date of Birth Student’s Permanent Phone Number Student’s Driver’s License Number If non-blank, first character cannot be blank and first character cannot contain an asterisk (*).

N N N Y Y

012 013

2

Left

Student’s Driver’s License State Code Student’s E-mail Address Do not use this SAR Number to make corrections. To change the Student’s Email Address do so in positions 471 to 520 of the Correction Record

Y Y

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-67

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
014 015 016 1 9 1 Left Left Left

Field Name/Description
Student’s Citizenship Status Student’s Alien Registration Number Student’s Marital Status

Valid Field Content
1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2 000000001 to 999999999 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Format is CCYYMM 190001 to 200512 Uppercase A to Z Valid postal code See State/Country/Jurisdiction Table in this section. 1 = Yes 2 = No Format is CCYYMM 190001 to 200512

* = Correct to Blank
N Y N

017 018

6 2

Left Left

Student’s Marital Status Date Student’s State of Legal Residence

Y Y

019 020

1 6

Left Left

Student Legal Resident Before 01-011999? Student’s Legal Residence Date

Y Y

021 022

1 1

Left Left

CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Are You Male? 1 = Yes 2 = No Do You want Selective Service to register 1 = Yes you? 2 = No

Y Y

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-68

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
023 1 Right

Field Name/Description
Degree / Certificate

Valid Field Content

* = Correct to Blank
Y

024

1

Right

025 026 027 028 029

1 1 1 1 1

Left Left Left Left Left

1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or Diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Grade Level in College 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional HS Diploma or GED Received? 1 = Yes 2 = No First Bachelor’s Degree By 07-01-2004? 1 = Yes 2 = No Interested in Student Loans? 1 = Yes 2 = No Interested in Student Employment? 1 = Yes 2 = No Father’s Highest Grade Level Completed 1 = Middle School / Jr. High 2 = High School 3 = College or Beyond 4 = Other / Unknown

N

Y Y Y Y Y

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-69

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
030 1 Left

Field Name/Description
Mother’s Highest Grade Level Completed

Valid Field Content

* = Correct to Blank
Y

031 032 033

1 1 1

Left Left Left

034 035 036 037 038 039 040 041 042 043 044 045 046

1 6 5 2 6 6 5 5 5 6 6 6 2

Left Right Signed Right Right Right Signed Right Signed Right Right Right Right Right Right Right

1 = Middle School / Jr. High 2 = High School 3 = College or Beyond 4 = Other / Unknown Drug Conviction Affecting Eligibility? 1 = No 2 = Yes (Part year) 3 = Yes / Don't Know Student’s Tax Return Completed? 1 = Already Completed 2 = Will File 3 = Will Not File Student’s Type of 2003 Tax Form Used? 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, Marshall Islands, the Federate States of Micronesia, or Palau Student Eligible to file 1040A or 1 = Yes 1040EZ? 2 = No 3 = Don’t know Student’s Adjusted Gross Income from -999999 to 999999 IRS form Student’s U.S. Income Tax Paid 00000 to 99999 Student’s Exemptions Claimed 00 to 99 Student’s Income Earned from Work -999999 to 999999 Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Cash, Savings, and Checking Student’s Investment Net Worth Student’s Business and/or Investment Farm Net Worth No. of Months Veterans Education Benefits Received -999999 to 999999 00000 to 99999 00000 to 99999 00000 to 99999 000000 to 999999 000000 to 999999 000000 to 999999 00 to 12

Y Y Y

Y Y Y Y N Y Y Y Y Y Y Y Y

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-70

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
047 048 049 050 051 052 053 054 055 4 1 1 1 1 1 1 1 1 Right Left Left Left Left Left Left Left Left

Field Name/Description
Monthly Veterans Education Benefits Born Before 01-01-1981? Working on a Master’s or Doctorate Program in 2004-2005? Is Student Married? Have Children you support? Have Legal Dependents Other than Children or Spouse? Orphan or Ward of Court? Veteran of U.S. Armed Forces? Parents’ Marital Status

Valid Field Content
0000 to 9999 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Yes 2 = No 1 = Married/Remarried 2 = Single 3 = Divorced / Separated 4 = Widowed Format is CCYYMM 190001 to 200512 000000000 to 999999999 0 to 9 Uppercase A to Z Space(s) . (period) ’ (apostrophe) - (dash) Uppercase A to Z Blank Format is CCYYMMDD 19000101 to 19991231 Blank 000000000 to 999999999 0 to 9 Uppercase A to Z Space(s) . (period) ’ (apostrophe) - (dash)

* = Correct to Blank
Y N N N N N N N Y

056 057 058

6 9 16

Left Right Left

Parent's Marital Status Date Your Father’s/Stepfather’s Social Security Number Your Father’s/Stepfather’s Last Name

Y Y Y

059 060 061 062

1 8 9 16

Right Right Right Left

Father’s/Stepfather’s First Name Initial Father’s/Stepfather’s Date of Birth Your Mother’s/Stepmother’s Social Security Number Your Mother’s/Stepmother’s Last Name

Y Y Y Y

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-71

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
063 064 065 066 067 068 069 1 8 2 1 2 1 6 Right Right Right Right Left Left Left

Field Name/Description
Mother’s/ Stepmother’s First Name Initial Mother’s/ Stepmother’s Date of Birth Parents’ Number of Family Members Parents’ Number in College (Parents’ excluded) Parents’ State of Legal Residence Parents Legal Residents before 01-011999? Parents’ Legal Residence Date

Valid Field Content
Uppercase A to Z Blank Format is CCYYMMDD 19000101 to 19991231 Blank 01 to 99 1 to 9 Valid postal code See State/Country/Jurisdiction Table in this section. 1 = Yes 2 = No Format is CCYYMM 190001 to 200512 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Already Completed 2 = Will File 3 = Will Not File 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, Marshall Islands, the Federate States of Micronesia, or Palau. 1 = Yes 2 = No 3 = Don’t know -999999 to 999999 000000 to 999999 00 to 99 -999999 to 999999 -999999 to 999999

* = Correct to Blank
Y Y Y Y Y Y Y

070 071

1 1

Left Left

Parents’ Tax Return Completed? Parents’ Type of 2003 Tax Form Used?

Y Y

072 073 074 075 076 077

1 6 6 2 6 6

Left Right Signed Right Right Right Signed Right Signed

Parents’ Eligible to file 1040A or 1040EZ? Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/ Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work

Y Y Y Y Y Y

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-72

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
078 079 080 081 082 083 084 085 086 087 088 089 090 091 092 093 094 095 5 5 5 6 6 6 2 1 6 1 6 1 6 1 6 1 6 1 Right Right Right Right Right Right Right Right Left Left Left Left Left Left Left Left Left Left

Field Name/Description
Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B Parents’ Total Amount from Worksheet C Parents’ Cash, Savings, and Checking Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Student’s Number of Family Members Student’s Number in College Federal School Code #1 Federal School Code #1 Housing Plans Federal School Code #2 Federal School Code #2 Housing Plans Federal School Code #3 Federal School Code #3 Housing Plans Federal School Code #4 Federal School Code #4 Housing Plans Federal School Code #5 Federal School Code #5 Housing Plans

Valid Field Content
00000 to 99999 00000 to 99999 00000 to 99999 000000 to 999999 000000 to 999999 000000 to 999999 01 to 99 1 to 9 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent

* = Correct to Blank
Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y Y

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-73

Correction Data Entry Specifications (Continued)
SAR Field Justify/ # Length Signed
096 097 098 6 1 1 Left Left Left

Field Name/Description
Federal School Code #6 Federal School Code #6 Housing Plans Enrollment Status

Valid Field Content
X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending A = Applicant B = Applicant and Parent 000000000 to 999999999 000000000 to 999999999

* = Correct to Blank
Y Y Y

100 101 102 103 104

1 9 9 1

Right Right Left Right

Signed By

N Y Y Y

106 107 113

1 1 4

Left Left Left

Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature 1 = Yes Parent’s E-mail Address This field is only correctable via the Web and Federal Student Aid Information Center. Do not try to correct this field on the Correction Record. Dependency Override Indicator 1 = Dependent to Independent 2 = Dependent to Independent override Canceled FAA Adjustment 1 = Calculation Requested DRN (Data Release Number) 0001 to 9999 Will only be included when the application was initiated at the destination point.

N N N

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-74

Message Classes
Message Class
CORE05OP CORR05IN EAPR05OP EAPS05IN EDM005OP through EDM905OP EREP05OP HOLD05OP IDAP05OP IDCO05OP IDNR05OP IDRE05OP IDSA05OP IGCO05OP IGNR05OP IGRE05OP IGSA05OP ISRF05OP PINR 05OP RADD05IN SIGA05OP SIGS05IN TAPE05OP TAPS05IN TCOE05OP TCOR05IN TDAP05OP TDCO05OP TDSA05OP TGCO05OP TGSA05OP

Data Description
Electronic Correction Errors Electronic Corrections Electronic Application Reject Electronic Applications ED Initiated Import 0 through ED Initiated Import 9 PIN Request Errors Signature Hold File Daily Electronic Application ISIRs Daily Electronic Correction ISIRs Daily State Agency ISIRs Non-Resident Daily State Agency ISIRs Resident Daily ISIRs CPS Pushed ISIRs CPS Pushed State Agency ISIRs Non-Resident CPS Pushed State Agency ISIRs Resident CPS Pushed ISIRs Requested ISIR Data from the ISIRs Datamart RAPP/PIN Print Notification File PIN Requests Signature Correction Errors Signature Corrections Test System – Application Errors Test System – Applications Test System – Correction Errors Test System – Corrections Test System – Daily Application ISIRs Test System – Daily Correction ISIRs Test System – Daily Automatic ISIRs Test System – CPS Pushed Correction ISIRs Test System – CPS Pushed Automatic ISIRs

User Sends Record or Receives Length
Receives Sends Receives Sends Receives Receives Receives Receives Receives Receives Receives Receives Receives Receives Receives Receives Receives Receives Sends Receives Sends Receives Sends Receives Sends Receives Receives Receives Receives Receives 109 580 109 800 0 85 200 2560 2560 2560 2560 2600 2600 2560 2560 2600 2600 185 85 109 580 109 800 109 580 2600 2600 2600 2600 2600

User ID
CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 Not Determined CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002 CPS TG50002

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-75

ISIR Comment Codes
For a complete listing of SAR and ISIR codes, please see the companion document to the 20042005 EDE Technical Reference entitled 2004-2005 SAR/ISIR Comment Codes and Text. This document can be found on the U.S. Department of Education's Student Financial Assistance Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as on the Information for Financial Aid Professionals (IFAP), located at ifap.ed.gov.

November 2003 (2004-2005)

EDE Technical Reference

Processing Codes 4-76

Printing

Table of Contents
Printing ISIRs ........................................................................................................................... 5-2 Printing Assumed Values ...................................................................................................... 5-3 Printing Intermediate EFC Values ........................................................................................ 5-3 FAFSA Data Verify Flags..................................................................................................... 5-3 Printing Correction Flags ...................................................................................................... 5-4 Printing Highlight Flags ........................................................................................................ 5-4 Rejected ISIRs....................................................................................................................... 5-5 Comments.............................................................................................................................. 5-5 NSLDS Page ......................................................................................................................... 5-5 Field Types............................................................................................................................ 5-6 Other Field Notes .................................................................................................................. 5-6 ISIR Fields not Printed on the ISIR.......................................................................................... 5-7 ISIR Sample Output Document................................................................................................ 5-9

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Printing 5-1

Printing ISIRs
Effective 2002-2003, you were no longer required to print your Institutional Student Information Record (ISIR) output document exactly as the Department of Education’s (ED) software, EDExpress, prints it. You can choose to print additional information on the ISIR. Included in this section is the table, ISIR Fields not Printed on the ISIR. It contains all the ISIR fields that EDExpress does not print on the ISIR. There is an example of an ISIR printed from EDExpress for your reference. The following information describes how EDExpress prints values. We have provided it to assist the school or state agency in printing the data on an ISIR.

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Printing 5-2

Printing Assumed Values
Assumed Values reflect suppositions the Central Processing System (CPS) has made in determining the applicant’s Expected Family Contribution (EFC). CPS makes assumptions when the applicant does not report certain information that is necessary for the EFC calculation or when the applicant reports inconsistent information. (Some unreported information will result in a rejected transaction rather than assumptions.) CPS uses the assumed value when calculating the EFC. For certain fields, the only assumption CPS ever makes is zero so these assumption fields on the ISIR will contain zeros (for example, ISIR field 158, Assumed Student’s U.S. Tax Paid). On the ISIR, EDExpress will print an asterisk (*) to the left of the field title to indicate that the CPS made an assumption and the assumed value must print in place of the reported value. If a field is both assumed and highlighted, EDExpress would print an asterisk (*) to the left of the field title. Positions 712 through 784 of the ISIR all contain CPS assumption fields.

Printing Intermediate EFC Values
An intermediate EFC is a value used during the EFC calculation process. EDExpress will print the intermediate EFC values as calculated by the formula type.

FAFSA Data Verify Flags
FAFSA Data Verify Flags are found on the ISIR (positions 1457 through 1576.) Each FAFSA Data Verify flag byte corresponds to a specific Student Aid Report (SAR) field and indicates fields corrected to the same value on the transaction being corrected. Refer to the Field Name and Position Cross References table in section 4. If a field was verified as the same data as the transaction being corrected, the FAFSA Data Verify flag will contain a value of 1. A value of 0 signifies that this field was not corrected to the same value and a 2 means the CPS has asked that the field be verified. EDExpress does not print these flags on the ISIR. These flags were added by request of ThirdParty Servicers to assist them when doing correction edits.

November 2003 (2004-2005)

EDE Technical Reference

Printing 5-3

Printing Correction Flags
Correction Flags on the ISIR (positions 1217 through 1336 on the ISIR layout) indicate changes to FAFSA data processed by the CPS. Refer to the Field Name and Position Cross References table in section 4. If a field was corrected on the current transaction, the correction flag will contain a value of 1. If a field was corrected on a previous transaction, the correction flag will contain a value of 2. All other correction flag fields will have a value of 0. EDExpress will print a pound sign (#) on the ISIR to the right of the field variable that was corrected on the most current transaction, and print an at sign (@) to the right of the field variable that was corrected on a previous transaction. Correction flags are cumulative (for example, the flag will be carried on all subsequent transactions). EDExpress does not actually print the data in this field, rather it uses this data to determine which fields will have a ‘#’ or ‘@’ printed to the right of the field variable to show that the field has been corrected from the original application.

Printing Highlight Flags
Highlight Flags on the ISIR (positions 1337 through 1456 on the ISIR layout) indicate data highlighted in bold face on the SAR, based on FAFSA data processed by the CPS. Refer to the Field Name and Position Cross References table in section 4. These fields are highlighted and provide a comparison reference between the SAR question number and ISIR field position. Any field containing a highlight flag will have a value of 1. All other highlight flag fields have a value of 0. On the ISIR, EDExpress will print the letter ‘h’ to the left of the field title that was highlighted. If the field is both highlighted and assumed, an asterisk (*) will print to the left of the field title. EDExpress does not actually print the data in this field, rather it uses this data to determine which fields will have an ‘h’ printed to the left of the field title to show that the field was highlighted.

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Printing 5-4

Rejected ISIRs
Applications and corrections submitted to CPS, regardless of the input type or source, can be rejected for incomplete, illogical, or inconsistent data. An EFC will not be computed for a rejected application transaction. Transactions can be rejected for multiple reasons. Up to seven two-digit reject reason codes are carried on the ISIR. The reject reason codes and resolution in response to each reject reason are described in the Table of Reject Codes and How to Respond to Each, in section 4, Processing Codes.

Comments
Up to 20 three-digit numbers can appear on the ISIR record, indicating which comments would appear on Part One of a SAR from any paper application processor. Some comments contain critical information regarding the student’s status. The comment text that prints on the ISIRs can be found in the 2004-2005 SAR/ISIR Comment Codes and Text document found on the U.S. Department of Education's Federal Student Aid Download (FSAdownload) Web site located at FSAdownload.ed.gov as well as on the Information for Financial Aid Professionals (IFAP), located at ifap.ed.gov.

NSLDS Page
The ISIR record contains NSLDS information. EDExpress only stores the most recent NSLDS transaction. As a result, when the ISIR is printed from EDExpress the transaction number for the student’s NSLDS record may not match the transaction number of the ISIR being printed. You should always print the NSLDS information with the highest transaction number no matter what the transaction number of the ISIR being printed.

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Printing 5-5

Field Types
Fields can contain one of three types of data: character, numeric (N), or signed numeric (S/N). All 9s in a field indicate that the reported or calculated value is greater than or equal to the value of all 9s. Blanks are allowable in some S/N and N fields. With S/N fields, the sign is always implied in the right most character of the field. For example, if the Student’s Adjusted Gross Income field contains a value of negative 3507, it would appear as 00350P. The following chart explains the conversion of the sign and the number: Signed Numeric Fields:

Positive Values { 0 A 1 B 2 C 3 D 4 E 5 F 6 G 7 H 8 I 9

Negative Values } 0 J 1 K 2 L 3 M 4 N 5 O 6 P 7 Q 8 R 9

Note: All signed fields will have an extra byte printed.

Other Field Notes
EDExpress does not print the results for Is Student Selected for Verification. If these fields have a value of ‘Y’, then an ‘*’ is printed next to the EFC. Additionally, EDExpress does not print the value in the Electronic Federal School Code Indicator field. Instead, it prints the Federal School Code number associated with the value. For example, if the Electronic Federal School Code Indicator equals ‘3’, EDExpress will print the value for the Federal School Code #3 field.

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Printing 5-6

ISIR Fields not Printed on the ISIR
Field Name
FAA Federal School Code Filler ETI Destination Number Filler Filler Application Data Source/Type Code Student Last Name/SSN Change Flag Compute Number Graduate Flag Parents’ Calculated 2002 Tax Status Student’s Calculated 2002 Tax Status SEC TI: Secondary Total Income SEC ATI: Secondary Allowances Against Total Income SEC STX: Secondary State Tax Allowance SEC EA: Secondary Employment Allowance SEC IPA: Secondary Income Protection Allowance SEC AI: Secondary Available Income SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC NW: Secondary Net Worth SEC APA: Secondary Asset Protection Allowances SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC TSC: Secondary Total Student Contribution SEC TPC: Secondary Total Parent Contribution SEC PC: Secondary Parents’ Contribution SEC STI: Secondary Student’s Total Income SEC SATI: Secondary Student’s Allowance Against Total Income SEC SIC: Secondary Student’s Dependent Income Contribution SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income *Correction Flags *Highlight Flags FAFSA Data Verify Flags

ISIR Field #
108 109 119 126 128 133 137 140 143 153 154 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249

Start Position
527 533 551 564 620 659 671 674 679 710 711 1062 1069 1076 1083 1090 1097 1104 1111 1120 1129 1138 1145 1152 1159 1166 1173 1180 1187 1194 1203 1210 1217 1337 1457

End Position
532 533 557 569 642 660 671 676 679 710 711 1068 1075 1082 1089 1096 1103 1110 1119 1128 1137 1144 1151 1158 1165 1172 1179 1186 1193 1202 1209 1216 1336 1456 1576

* These fields are not printed as the field values exist. See Printing Correction Flags and Printing Highlight Flags earlier in this section for more details.

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Printing 5-7

ISIR Fields not Printed on the ISIR (continued)
Field Name Filler Filler Filler Filler Filler SAR Acknowledgement Comment Codes Electronic Transaction Indicator (ETI) Flag Multi School Code Flags Filler Filler NSLDS Pell Sequence Number (1) NSLDS Pell Sequence Number (2) NSLDS Pell Sequence Number (3) NSLDS Loan (1) Sequence Number NSLDS Loan (2) Sequence Number NSLDS Loan (3) Sequence Number NSLDS Loan (4) Sequence Number NSLDS Loan (5) Sequence Number NSLDS Loan (6) Sequence Number ISIR Field # 252 254 257 259 264 267 270 271 274 277 315 325 335 345 365 385 405 425 445 Start Position 1579 1609 1617 1627 1640 1650 1731 1732 1743 1763 1887 1939 1991 2043 2136 2229 2322 2415 2508 End Position 1593 1609 1625 1635 1647 1669 1731 1737 1759 1763 1888 1940 1992 2044 2137 2230 2323 2416 2509

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Printing 5-8

ISIR Sample Output Document
2004-2005 Institutional Student Information Record ****************************************************************************************** * IMPORTANT: Read ALL information to find out what to do with this Report. * ****************************************************************************************** OMB Number: 1845-0008 CARL ALBERTS AUGUST 12, 2004 319 W ELM ST LOS ANGELES CA 90016 EFC 2068 C 002 This ISIR reflects your Financial Aid Administrator's (FAA's) use of professional judgement. 003 This ISIR shows corrections to your data that was previously entered incorrectly. 028 We have forwarded your name to Selective Service for registration, as you requested. They will process your registration request 30 days prior to your 18th birthday. 120 This ISIR has been produced because we received information from the Department of Homeland Security (DHS) regarding your citizenship status. Your citizenship status has been confirmed by the DHS and you meet the citizenship requirements for federal student aid. 170 Your application has been selected for review in a process called verification. Your school has the authority to request copies of certain financial documents from you and your parent(s).

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November 2003 (2004-2005) EDE Technical Reference

001-48-8578 AL 02
Printing 5-9

2004-2005 Institutional Student Information Record Student ID 484-48-8578 AL 02 EFC Dependency Status STEP THREE (THE STUDENT) (Q52 - Q58) Born Before 1-1-1981? Working on Master's/Doctorate Program? Is Student Married? Have Children You Support? Dependents Other Than Children/Spouse? Orphan or Ward of the Court? Veteran of U.S. Armed Forces? 2068 C D NO NO NO NO NO NO NO

STEP ONE (THE STUDENT) (Q1-Q35) Name CARL ALBERTS Address: 319 W ELM ST LOS ANGELES CA 90016 Social Security Number 484-48-8578 Date of Birth 12/18/1979 Permanent Home Phone # 319-555-1212 Driver's License # NONECitizenship Status U.S. CITIZEN Alien Registration Number E-mail Address CPS@ncs.com Marital Status UNMARRIED Marital Status Date Enroll Status NOT SURE Father's Educational Level HIGH SCHOOL Mother's Educational Level COLLEGE/BEYOND State of Legal Residence CA Legal Resident before 1-1-1999? YES Legal Residence Date 09/1980 Are You Male? NO Register for Selective Service? YES Degree/Certificate ASSOC. TECHNICAL Grade Level in College 2nd YR/SOPH HS Diploma or GED Received? NO First Bachelor's Degree by 7-1-2004? NO Interested in Student Loans? YES Interested in Student Employment? NO Drug Conv Affecting Elig? YES(PART-YEAR) STEP TWO (STUDENT & SPOUSE) (Q36-Q51) Tax Return Filed? WILL FILE Type of 2003 Tax Return Used 1040 Eligible to File 1040A or 1040EZ? NO Adjusted Gross Income 101400 U.S. Income Tax Paid 310 Exemptions Claimed 00 Student's Inc Earned from Work 101400 Spouse's Inc Earned from Work 0 Total from Worksheet A 0 Total from Worksheet B 0 Total from Worksheet C 0 Net Worth of Investments 0 Net Worth of Business/Farm 0 Cash, Savings, and Checking 0 No. of Months VA Benefits Received 0 Monthly VA Education Benefits 0

STEP FOUR (PARENTS) (Q59 - Q84) Marital Status MARRIED/REMARRIED Marital Status Date Father's/Stepfather’s SSN 901-48-8578 Father's Last Name ALBERTS Father's First Initial J Father's Date of Birth 10/10/1958 Mother's/Stepmother’s SSN 801-48-8578 Mother's Last Name ALBERTS Mother's First Initial M Mother's Date Of Birth 02/03/1960 Number of Family Members 04 Number in College 1 State of Legal Residence CA Legal Residents before 1-1-1999? YES Legal Residence Date 11/09/68 E-mail Address CPS@ncs.com Tax Return Filed? COMPLETED Type of 2003 Tax Return Used FOREIGN Eligible to File 1040A or 1040EZ? NO Adjusted Gross Income 101400 U.S. Income Tax Paid 310 Exemptions Claimed 00 Father's Inc Earned from Work 00 Mother's Inc Earned from Work 101400 Total from Worksheet A 0 Total from Worksheet B 0 Total from Worksheet C 0 Net Worth of Investments 0 Net Worth of Business/Farm 0 Cash, Savings, and Checking 0 STEP FIVE (STUDENT HH) (Q85 - Q86) Number of Family Members Number in College 01 1

*=assumption h=highlight flag #=corrected this trans @=corrected previous trans Page 2 of 6
November 2003 (2004-2005) EDE Technical Reference Printing 5-10

2004-2005 Institutional Student Information Record Student ID Last Name STEP SIX (Q87-Q98) School #1 001224 School #2 000000 School #3 000000 School #4 015549 School #5 003154 School #6 003051 484-48-8578 02 ALBERTS Housing Housing Housing Housing Housing Housing #1 #2 #3 #4 #5 #6 W/PARENT(S) W/PARENT(S) W/PARENT(S) W/PARENT(S) W/PARENT(S) W/PARENT(S) EFC 2068 C

OFFICE INFORMATION DRN 2068 Primary EFC Type 1 Secondary EFC Type STEP SEVEN (Q99-Q103) Processed Date 02/26/2004 Date Application Completed 02/26/2004 Transaction Data Source/Type: Signed By APPLICANT WEB STUDENT - EZ FAFSA RENEWAL APPLICATION Preparer's SSN Source of Correction SCHOOL Preparer's EIN Federal School Code Indicator SCHOOL #1 Preparer's Signature Reject Override Codes: A B C G N W Assumption Override Codes: 1: 2: 3: 4: 5: 6: -----------------------------------------------------------------------------------------FAA INFORMATION CPS Pushed ISIR Flag Date ISIR Received 02/28/2004 Rejects Met: Verification Flag * Verification Tracking Flag System Generated Indicator Dependency Override FAILED FAA Adjustment FAILED Transaction Receipt Date 03/01/2004 Correction # Applied To Reprocessing Code Application Receipt Date 02/26/2004 Processed Record Type Pell Elig Flag Primary EFC Mon 1 0 Mon Mon 2 0 Mon Mon 3 0 Mon Mon 4 0 Mon Mon 5 0 Mon Mon 6 0 Y 2068 0 0 0 0 0 Secondary EFC Mon 1 Mon Mon 2 Mon Mon 3 Mon Mon 4 Mon Mon 5 Mon Mon 6 Intermediate TI 148650 ATI 15500 STX 0 EA 0 IPA 15500 AI -15500 CAI DNW -44400 NW -44400 APA 44400 Values PCA 0 AAI -15500 TSC 0 TPC 0 PC 0 STI 0 SATI 0 SIC 0 SDNW 0 SCA 0 FTI 0 Duplicate SSN Flag YES Address Only Correction SAR C Change Flag 1

7 8 10 11 12

7 8 10 11 12

Auto Zero EFC Indicator EFC Change Flag INCREASE SNT Flag NO Match Flags: SSN 4 SSA DHS SS N DHS Ver. No. NSLDS Transaction Number Comments: 006,149,161,143,029,137

NSLDS 1 VA DHS Sec. Conf. Y Father SSN 1 SS Registration Flag Mother SSN 8 1 NSLDS Database Results Flag 1

*=assumption h=highlight flag #=corrected this trans @=corrected previous trans Page 3 of 6
November 2003 (2004-2005) EDE Technical Reference Printing 5-11

2004-2005 Institutional Student Information Record CARL ALBERTS 484-48-8578 2004-2005 NSLDS FINANCIAL AID HISTORY Processed: 08/12/2004 This page contains your previous financial aid information, which is contained in the National Student Loan Data System (NSLDS). Your Financial Aid Administrator will use it to determine your eligibility. ****************************************************************************************** Overpayment: Contact: Discharged Defaulted Loan Sat. Active Post Screening Loan Flag: Loans: Repayment: Bankruptcy: Reason:10,11,12 Pell: N FSEOG: N Perkins: ****************************************************************************************** Aggregate Amounts: Outstanding Pending Total: FFEL/Direct Loans: Prin. Bal.: Disb(s): Subsidized Loans: $ 1,313 $ 0 $ 1,313 Unsubsidized Loans: $ $ 0 $ 0 Combined Loans: $ $ 0 $131,300 FFEL Consol. Loans: $ 0 $ 0 Perkins Loans: Outstanding Principal Bal.: $ 0 Current Year Loan Amount: $ 0 ****************************************************************************************** Pell Payment Data: Sch.Code: 00305100 Tran: 01 Sch.Amt:$ 732 Award Amt:$ 732 Disb.Amt:$ 183 %Sch.Used: 25.00 As Of: 08/12/2001 Pell Verification Flag: C EFC: 206 Sch.Code: 00305100 Tran: 01 Sch.Amt:$ 332 Award Amt:$ 332 Disb.Amt:$ 166 %Sch.Used: 50.00 As Of: 09/12/2001 Pell Verification Flag: A EFC: 206 Sch.Code: Tran: Sch.Amt: Award Amt: Disb.Amt: %Sch.Used: As Of: Pell Verification Flag: EFC: ****************************************************************************************** Loan Detail: Net Loan Begin End GA School Grade Contact Amount Date Date Code Code Level Code/Type Additional Loan Capitalized Date of Amt of Unsub Type Interest Last Disb Last Disb #FFEL Stafford Subsidized SCHCONTC/474 Health Prof Defaulted YES $ 1,334 06/18/2002 08/10/2002 741 00319700 7/1/2000 $1000 ABC

Status Code RP as of 12/01/1992 Outstanding Bal. $810 as of 09/30/1996 #FFEL Stafford Unsubsidized SCHCONTC/190 $ 2,053 03/18/2003 09/16/2003 706 00121600 Recent YES ABC 7/1/2000 $1000

Health Prof Status Code RP as of 01/01/1998 Outstanding Bal. $2,053 as of 12/31/1997 FFEL Stafford Subsidized SCHCONTC/706 $

225 04/16/2001 06/29/2003 706 02520200 Discharged

ABC

Status Code DU as of 11/30/2003 Outstanding Bal. $245 as of 06/30/2004

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484-48-8578 AL 02
Printing 5-12

2004-2005 Institutional Student Information Record CARL ALBERTS 484-48-8578 2004-2005 NSLDS FINANCIAL AID HISTORY (Cont.) Processed: 08/12/2004 This page contains your previous financial aid information, which is contained in the National Student Loan Data System (NSLDS). Your Financial Aid Administrator will use it to determine your eligibility. ****************************************************************************************** Loan Detail: Net Loan Begin End GA School Grade Contact/ Amount Date Date Code Code Level Cntct Type Additional Loan Capitalized Date of Amt of Unsub Type Interest Last Disb Last Disb FFEL Stafford Subsidized $ 225 04/16/2002 06/29/2003 706 02520200 ABC SCHCONTC 706 ABC SCHCONTC 173 ABC SCHCONTC 006 ABC SCHCONTC 878 ABC SCHCONTC 474 88888800 ABC SCHCONTC 100

Status Code DU as of 11/30/2003 Outstanding Bal. $245 as of 06/30/2004 FFEL Stafford Subsidized $ 5,500 09/08/2000 05/19/2002 800 01320800

Status Code RP as of 11/30/2002 Outstanding Bal. $5,575 as of 03/31/2004 FFEL Stafford Subsidized $ 2,035 08/19/2002 06/14/2003 706 00129400

Status Code ID as of 08/19/2003 Outstanding Bal. $2,035 as of 12/31/2003 FFEL Stafford Subsidized $ 2,625 08/19/2002 05/23/2004 706 00859600

Status Code ID as of 08/19/2003 Outstanding Bal. $1,312 as of 12/09/2003 #FFEL Stafford Subsidized $ 1,334 06/18/2002 08/10/2004 741 00319700

Status Code RP as of 12/01/2003 Outstanding Bal. $810 as of 09/30/2003 Direct Consolidation Unsub $ 7,692 06/19/2002 06/19/2003

Status Code RP as of 07/31/2003 Outstanding Bal. $7,692 as of 11/30/2003

MPN/Loan Limit Information Direct Loan Subsidized/Unsubsidized MPN: All MPNs Closed Direct Loan PLUS MPN: All MPNs Closed Subsidized Loan Limit Flag: Exceeded limit Combined Loan Limit Flag:

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484-48-8578 AL 02
Printing 5-13

2004-2005 Institutional Student Information Record Student ID Last Name READ, SIGN, AND DATE If you are the student, by signing this application you certify that you (1) will use federal and/or state student financial aid only to pay the cost of attending an institution of higher education, (2) are not in default on a federal student loan or have made satisfactory arrangements to repay it, (3) do not owe money back on a federal student grant or have made satisfactory arrangements to repay it, and (4) will notify your school if you default on a federal student loan. If you are the parent or the student, by signing this application you agree, if asked, to provide information that will verify the accuracy of your completed form. This information may include your U.S. or state income tax forms. Also, you certify that you understand that the Secretary of Education has the authority to verify information reported on this application with the Internal Revenue Service and other Federal agencies. If you purposely give false or misleading information, you may be fined $20,000, sent to prison, or both. Everyone whose information is given on this form should sign below. The student (and at least one parent, if parent information is given) MUST sign below. Student __________________________________________________ Date: _______________ Parent __________________________________________________ Date: _______________ 484-48-8578 AL 02 ALBERTS EFC 2068 C

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November 2003 (2004-2005) EDE Technical Reference Printing 5-14

Appendix

Overview
This appendix is updated when change pages are issued to include all the tracking logs for each set of change pages as they are issued. We will continue to show new text additions in the technical reference change pages with bold italic text. Text deletions will be marked with strikethrough. The footer on each page of the section will change to reflect the month that the change was made. For example, if a change was made on page 1-12, all pages in section 1 will show the new month in the footer. Use the corresponding Tracking Log to see what was changed in that section during that period. This Appendix contains the current and previous tracking logs for your reference.

November 2003 (2004-2005)

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Appendix A-1